Global Arts Live, a nonprofit organization based in Cambridge, MA, brings international music, contemporary dance, and jazz from around the world to stages across Greater Boston. After the completion of a successful strategic plan and rebranding campaign, Global Arts Live is ushering in a new phase of growth and innovation, including a partnership to create a new cultural arts center in Kendall Square, Cambridge, scheduled to open in 2026.
Reporting to the Director of Marketing and Public Relations, the Marketing Coordinator will assist in creating, executing, and analyzing an integrated content strategy to drive web traffic and ticket sales, and communicate our nonprofit mission. This position offers exposure to all areas of arts marketing—promotion, public relations and administration—and the opportunity to experience incredible art from around the world.
This is a full-time, salaried position. Some night and weekend work is required. Candidates will have flexible remote work options, with some in-office work expected.
Responsibilities include:
Content Calendar Maintain internal content calendar for website, social, and email communications
Social media (organic, earned, paid) Develop ad copy and creative, targeting criteria, and placement on Facebook, Instagram, Youtube and Twitter
Email campaigns Create, execute, and analyze campaigns and segmentation strategies
Website Update content including blog, artist pages, and campaign specific landing pages, optimize web content for SEO, assist in projects with web developer
Community engagement Establish and maintain relationships with community organizations, create new partnerships with mission focused organizations to further communicate our brand mission
Public Relations Draft and distribute press releases
Google Analytics & Tag Manager Develop and deliver regular KPI reports with a focus on improving customer engagement, revenue growth, and user experience
Content Creation Work closely with graphic designer in designing materials, pitch new strategies and promotions
Database Management Master CRM to pull lists and segment patrons, analyze data, and take ticket orders, as needed
Administrative Organize press clippings and tear sheets, organize and gather promotional support materials, liaise with print partners, track marketing expenses
Supervisory Establish and oversee street marketing team, coordinate office volunteers, oversee intern
On Site Attend concerts and events, representing organization, encouraging email list and membership sign-ups, and capturing content for social
Additional responsibilities as assigned
Qualifications & Requirements
2+ years ’ professional marketing or administrative experience or equivalent
Strong working knowledge of social platforms including Facebook, Instagram, YouTube, and Twitter
Strong writing, copy editing, and communication skills
Meticulous attention to detail and organized; comfortable multi-tasking to produce high-quality work on tight deadlines
Design-driven sensibility; experienced in developing engaging web content
Interest in authentic work with diverse communities and cultures, and commitment to advancing anti-racism in the mission delivery and workplace
Must be able to sit and stand for extended periods of time, walk up and down two flights of stairs, and lift 30 lbs
Knowledge of HTML, Photoshop, video editing software preferred
Interest in the performing arts preferred
Not sure you meet 100% of our qualifications? If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or ready to take the next step in your career path, we will be glad to consider your application.
Please use your cover letter to tell us about your experience and what you hope to bring to this role.
Work Environment Global Arts Live offices are located in Central Square, Cambridge. We are a small, friendly, and dedicated team. We work closely together and are very passionate about what we do.
About Global Arts Live Global Arts Live is a nonprofit organization that brings extraordinary international music, contemporary dance, and jazz from around the world to stages across Greater Boston. By putting the spotlight on artistic excellence from all corners of the globe and reflecting the diverse and vibrant community that is Boston, we aspire to transcend borders, cultivate community, and enrich lives. A trusted curator for over30 years, Global Arts Live has made live, international music and dance a vital part of Boston’s cultural scene by featuring more than 800 artists from 70+ countries in over 1,500 performances attended by more than 1 million people. To be as inclusive as possible, foster experimentation, and support a diverse community of artists, Global Arts Live is not bound by walls. Instead, it brings outstanding artists to the most appropriate setting — from intimate 200-seat clubs to 2,500-seat theaters and everything in between. Each year, it presents over 60 concerts in more than 15 different venues across the city. For more information, visit globalartslive.org .
Global Arts Live is an equal opportunity employer and welcomes applications from candidates of all races, abilities, genders, sexual orientations, religions, ethnicities, and national origins. Global Arts Live is committed to creating a work environment that values respect, integrity, diversity, and inclusion.
Compensation Full time, $55,000 annual salary. Benefits include health, dental, flexible spending account, retirement, and professional development opportunities.
How to Apply The priority application deadline for this position is February 10, 2023. While we will still accept and consider applications received after this date, we encourage you to apply as early as possible for the best chance of being considered for this position .
Email cover letter and resume to Jen Fox, Marketing Director: jennifer@globalartslive.org
Jan 19, 2023
Full time
Global Arts Live, a nonprofit organization based in Cambridge, MA, brings international music, contemporary dance, and jazz from around the world to stages across Greater Boston. After the completion of a successful strategic plan and rebranding campaign, Global Arts Live is ushering in a new phase of growth and innovation, including a partnership to create a new cultural arts center in Kendall Square, Cambridge, scheduled to open in 2026.
Reporting to the Director of Marketing and Public Relations, the Marketing Coordinator will assist in creating, executing, and analyzing an integrated content strategy to drive web traffic and ticket sales, and communicate our nonprofit mission. This position offers exposure to all areas of arts marketing—promotion, public relations and administration—and the opportunity to experience incredible art from around the world.
This is a full-time, salaried position. Some night and weekend work is required. Candidates will have flexible remote work options, with some in-office work expected.
Responsibilities include:
Content Calendar Maintain internal content calendar for website, social, and email communications
Social media (organic, earned, paid) Develop ad copy and creative, targeting criteria, and placement on Facebook, Instagram, Youtube and Twitter
Email campaigns Create, execute, and analyze campaigns and segmentation strategies
Website Update content including blog, artist pages, and campaign specific landing pages, optimize web content for SEO, assist in projects with web developer
Community engagement Establish and maintain relationships with community organizations, create new partnerships with mission focused organizations to further communicate our brand mission
Public Relations Draft and distribute press releases
Google Analytics & Tag Manager Develop and deliver regular KPI reports with a focus on improving customer engagement, revenue growth, and user experience
Content Creation Work closely with graphic designer in designing materials, pitch new strategies and promotions
Database Management Master CRM to pull lists and segment patrons, analyze data, and take ticket orders, as needed
Administrative Organize press clippings and tear sheets, organize and gather promotional support materials, liaise with print partners, track marketing expenses
Supervisory Establish and oversee street marketing team, coordinate office volunteers, oversee intern
On Site Attend concerts and events, representing organization, encouraging email list and membership sign-ups, and capturing content for social
Additional responsibilities as assigned
Qualifications & Requirements
2+ years ’ professional marketing or administrative experience or equivalent
Strong working knowledge of social platforms including Facebook, Instagram, YouTube, and Twitter
Strong writing, copy editing, and communication skills
Meticulous attention to detail and organized; comfortable multi-tasking to produce high-quality work on tight deadlines
Design-driven sensibility; experienced in developing engaging web content
Interest in authentic work with diverse communities and cultures, and commitment to advancing anti-racism in the mission delivery and workplace
Must be able to sit and stand for extended periods of time, walk up and down two flights of stairs, and lift 30 lbs
Knowledge of HTML, Photoshop, video editing software preferred
Interest in the performing arts preferred
Not sure you meet 100% of our qualifications? If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or ready to take the next step in your career path, we will be glad to consider your application.
Please use your cover letter to tell us about your experience and what you hope to bring to this role.
Work Environment Global Arts Live offices are located in Central Square, Cambridge. We are a small, friendly, and dedicated team. We work closely together and are very passionate about what we do.
About Global Arts Live Global Arts Live is a nonprofit organization that brings extraordinary international music, contemporary dance, and jazz from around the world to stages across Greater Boston. By putting the spotlight on artistic excellence from all corners of the globe and reflecting the diverse and vibrant community that is Boston, we aspire to transcend borders, cultivate community, and enrich lives. A trusted curator for over30 years, Global Arts Live has made live, international music and dance a vital part of Boston’s cultural scene by featuring more than 800 artists from 70+ countries in over 1,500 performances attended by more than 1 million people. To be as inclusive as possible, foster experimentation, and support a diverse community of artists, Global Arts Live is not bound by walls. Instead, it brings outstanding artists to the most appropriate setting — from intimate 200-seat clubs to 2,500-seat theaters and everything in between. Each year, it presents over 60 concerts in more than 15 different venues across the city. For more information, visit globalartslive.org .
Global Arts Live is an equal opportunity employer and welcomes applications from candidates of all races, abilities, genders, sexual orientations, religions, ethnicities, and national origins. Global Arts Live is committed to creating a work environment that values respect, integrity, diversity, and inclusion.
Compensation Full time, $55,000 annual salary. Benefits include health, dental, flexible spending account, retirement, and professional development opportunities.
How to Apply The priority application deadline for this position is February 10, 2023. While we will still accept and consider applications received after this date, we encourage you to apply as early as possible for the best chance of being considered for this position .
Email cover letter and resume to Jen Fox, Marketing Director: jennifer@globalartslive.org
Washington Area Bicyclist Association
Washington, DC
Are you enthusiastic about youth development and empowering folks of all ages to ride bikes?
The Washington Area Bicyclist Association is looking for a Youth and Family Education Coordinator to join our bicycle education program. We are looking for someone with experience teaching youth ages 5-18, who is committed to youth development, and is enthusiastic about empowering families to ride bikes together.
TEAM
WABA’s education team is a three person team and our job is to help youth, adults, and families throughout the DC region to learn to ride bikes and to ride safely and comfortably on our trails and city streets. Our youth education program provides bicycle and pedestrian education at public schools, aftercare programs, recreation centers, and public events.
The candidate must be located in the Washington, DC area — while the majority of our staff are working from home, this position will require delivering in-person bicycle education. Currently all programming is delivered outside or online.
The Youth and Family Education Coordinator is expected to begin employment in early March 2022. The salary range is $45,000 – $50,000 salaried, with benefits.
JOB RESPONSIBILITIES
Implement WABA’s youth and family program in DC Public Charter Schools: You’ll plan, coordinate, and implement a key WABA program in the District, as laid out in WABA’s education contract with DDOT. WABA provides in-school education, after school bike clubs, youth learn to ride classes, and parent and child classes. You’ll be responsible for scheduling, leading, and teaching upwards of 20 classes and ride events per year, including marketing and promotion, outreach to teachers, parents and school administrators, designing and modifying programming, topics, ride routes, and curricula, and program evaluation. You’ll help to maintain a small fleet of youth bikes, including: cleaning, replacing parts, and tune-ups.
Implement youth and family programming across the region: You’ll deliver high-quality bicycling experiences to youth and families throughout the region. In 2022, this will include after school bicycle education in partnership with the Montgomery County Department of Recreation, and out of school bike day camps for high schoolers focused on exploring the District’s watershed and ecology.
Manage WABA’s Bike Camp! : You’ll plan and run our summer program for kids aged 8 to 14. You’ll lead on day-to-day camp operations, including overseeing registration and promotion, hiring, training, and supervising counselors, designing program curricula and a risk management plan, and coordinating with community partners.
Support WABA’s education program: In collaboration with the Adult Education Coordinator, you’ll provide administrative and logistics support for WABA’s education program. This includes teaching classes, scheduling and permitting, setting up class registrations and promotions, communicating with and following up with participants, risk management, and program evaluation.
QUALIFICATIONS
We would love to consider you as a candidate and don’t expect you to know everything on day one! You should apply if you meet at least 70% of the following required and one or more of the useful criteria. Use your cover letter to give us your best pitch of how your professional and/or personal experience fits the job qualifications and the role.
These core skills are essential to thriving in the role:
Two to five years of experience of in-school or after school physical, athletic, or outdoor education with youth ages 5-18.
The ability to pass DC Public Schools’ volunteering requirements , including a tuberculosis test and criminal background check.
The ability to ride a bike in mixed city traffic and off-street trails.
A valid driver’s license, a clean driving record, and the ability to drive a large van in city traffic.
The ability to lift up to 50 pounds for van loading and load out.
Current certifications, or the willingness and ability to obtain the certifications within the first two months of employment, for:
League Cycling Instructor (LCI) certification or equivalent;
First Aid/CPR for adults and children.
A proven track record for being dependable, timely, and communicative, and working collaboratively within a team.
An understanding of how race, gender, and other factors shape conversations and experiences.
A flexible schedule and willingness to work some hours outside of traditional business hours (i.e. mornings before 9 AM, evenings after 5 PM, and weekends).
If you have the following experience or these skills, let us know. You don’t need them to be considered for the position, but you should be eager to learn them:
Youth development training and experience.
Experience in physical, athletics, or outdoor education with youth ages 5-18, including as a summer camp counselor or with summer camp management.
Experience with event logistics and risk management.
Program management and grant reporting.
Financial program management, including monitoring, reporting, tracking expenditures, invoicing, and projections.
Working fluency in Spanish, ASL and/or Amharic.
Working knowledge of bicycle maintenance, up to including flat repair, shifting and brake adjustments, and regular maintenance tasks needed for a bike fleet (complicated maintenance will be performed by a local bicycle shop).
Experience with Google Suite (Gmail, Chat, Drive, Sheets, Docs) and Salesforce.
The candidate must be located in the Washington, DC area — while the majority of our staff are working from home, this position will require delivering in-person bicycle education. Currently all programming is delivered outside or online.
WABA requires all staff to be fully vaccinated against COVID-19 or be eligible for an exemption as defined by the District of Columbia Mayor’s Order 2021-099, Section III .
SUPPORT
There’s a lot of work to do! Here’s some of what’s available to help get it done:
An established, successful program with over 10 years of experience delivering adult, youth, and family education across the region.
A cohort of over 50 LCIs across the region that are passionate about getting folks on bikes.
WABA’s Comms team is here to help you get the right messages to the right people. They assist staff with skill building in things like Salesforce and WordPress.
Support in becoming a League Cycling Instructor (LCI), including registration, memberships, and travel costs.
Support with the registration costs for the First Aid/CPR certification.
COMPENSATION & BENEFITS
This is a full time salaried exempt position with an expected salary range of $45,000 – $50,000.
One-to-one compensatory time in exchange for any additional hours worked.
100% employer-paid health, dental, and vision insurance premiums.
Vacation, sick and personal leave, including:
Accrue up to 120 hours of paid vacation starting in your first year, with additional hours after two, five, and ten years of service.
Accrue up to 160 hours annually of paid sick time starting in your first year.
WABA supports and promotes the health of its staff. You may use accrued sick time for unscheduled leave when not feeling well (mind or body), as well as for scheduled medical appointments.
Paid time off for holidays following the federal holiday calendar.
Eight (8) weeks paid parental leave and up to eight (8) weeks of additional parental leave from the DC Paid Family Leave act (based on eligibility).
Immediate access to WABA’s 403(b) retirement program, with up to a 5% employer match after one-year of service.
Optional commuter transit benefit (pre tax deduction)
Optional voluntary benefits including life insurance, short-term disability, and long-term disability.
A fun and relaxed workplace environment.
Passionate, supportive colleagues who are dedicated to working together for our mission and seeing the impact of our work.
HOW TO APPLY
Send a compelling, relevant cover letter and resume to jobs@waba.org with “Youth and Family Education Coordinator” in the subject line. Applications are due by February 7, 2022 and we expect the position to start in March 2022.
WABA is committed to providing equal employment opportunity for all persons regardless of race, color, religion, national origin, marital status, arrest record or criminal convictions, political affiliation, sexual orientation or gender identity, disability, sex, or age.
No phone calls please.
Jan 13, 2022
Full time
Are you enthusiastic about youth development and empowering folks of all ages to ride bikes?
The Washington Area Bicyclist Association is looking for a Youth and Family Education Coordinator to join our bicycle education program. We are looking for someone with experience teaching youth ages 5-18, who is committed to youth development, and is enthusiastic about empowering families to ride bikes together.
TEAM
WABA’s education team is a three person team and our job is to help youth, adults, and families throughout the DC region to learn to ride bikes and to ride safely and comfortably on our trails and city streets. Our youth education program provides bicycle and pedestrian education at public schools, aftercare programs, recreation centers, and public events.
The candidate must be located in the Washington, DC area — while the majority of our staff are working from home, this position will require delivering in-person bicycle education. Currently all programming is delivered outside or online.
The Youth and Family Education Coordinator is expected to begin employment in early March 2022. The salary range is $45,000 – $50,000 salaried, with benefits.
JOB RESPONSIBILITIES
Implement WABA’s youth and family program in DC Public Charter Schools: You’ll plan, coordinate, and implement a key WABA program in the District, as laid out in WABA’s education contract with DDOT. WABA provides in-school education, after school bike clubs, youth learn to ride classes, and parent and child classes. You’ll be responsible for scheduling, leading, and teaching upwards of 20 classes and ride events per year, including marketing and promotion, outreach to teachers, parents and school administrators, designing and modifying programming, topics, ride routes, and curricula, and program evaluation. You’ll help to maintain a small fleet of youth bikes, including: cleaning, replacing parts, and tune-ups.
Implement youth and family programming across the region: You’ll deliver high-quality bicycling experiences to youth and families throughout the region. In 2022, this will include after school bicycle education in partnership with the Montgomery County Department of Recreation, and out of school bike day camps for high schoolers focused on exploring the District’s watershed and ecology.
Manage WABA’s Bike Camp! : You’ll plan and run our summer program for kids aged 8 to 14. You’ll lead on day-to-day camp operations, including overseeing registration and promotion, hiring, training, and supervising counselors, designing program curricula and a risk management plan, and coordinating with community partners.
Support WABA’s education program: In collaboration with the Adult Education Coordinator, you’ll provide administrative and logistics support for WABA’s education program. This includes teaching classes, scheduling and permitting, setting up class registrations and promotions, communicating with and following up with participants, risk management, and program evaluation.
QUALIFICATIONS
We would love to consider you as a candidate and don’t expect you to know everything on day one! You should apply if you meet at least 70% of the following required and one or more of the useful criteria. Use your cover letter to give us your best pitch of how your professional and/or personal experience fits the job qualifications and the role.
These core skills are essential to thriving in the role:
Two to five years of experience of in-school or after school physical, athletic, or outdoor education with youth ages 5-18.
The ability to pass DC Public Schools’ volunteering requirements , including a tuberculosis test and criminal background check.
The ability to ride a bike in mixed city traffic and off-street trails.
A valid driver’s license, a clean driving record, and the ability to drive a large van in city traffic.
The ability to lift up to 50 pounds for van loading and load out.
Current certifications, or the willingness and ability to obtain the certifications within the first two months of employment, for:
League Cycling Instructor (LCI) certification or equivalent;
First Aid/CPR for adults and children.
A proven track record for being dependable, timely, and communicative, and working collaboratively within a team.
An understanding of how race, gender, and other factors shape conversations and experiences.
A flexible schedule and willingness to work some hours outside of traditional business hours (i.e. mornings before 9 AM, evenings after 5 PM, and weekends).
If you have the following experience or these skills, let us know. You don’t need them to be considered for the position, but you should be eager to learn them:
Youth development training and experience.
Experience in physical, athletics, or outdoor education with youth ages 5-18, including as a summer camp counselor or with summer camp management.
Experience with event logistics and risk management.
Program management and grant reporting.
Financial program management, including monitoring, reporting, tracking expenditures, invoicing, and projections.
Working fluency in Spanish, ASL and/or Amharic.
Working knowledge of bicycle maintenance, up to including flat repair, shifting and brake adjustments, and regular maintenance tasks needed for a bike fleet (complicated maintenance will be performed by a local bicycle shop).
Experience with Google Suite (Gmail, Chat, Drive, Sheets, Docs) and Salesforce.
The candidate must be located in the Washington, DC area — while the majority of our staff are working from home, this position will require delivering in-person bicycle education. Currently all programming is delivered outside or online.
WABA requires all staff to be fully vaccinated against COVID-19 or be eligible for an exemption as defined by the District of Columbia Mayor’s Order 2021-099, Section III .
SUPPORT
There’s a lot of work to do! Here’s some of what’s available to help get it done:
An established, successful program with over 10 years of experience delivering adult, youth, and family education across the region.
A cohort of over 50 LCIs across the region that are passionate about getting folks on bikes.
WABA’s Comms team is here to help you get the right messages to the right people. They assist staff with skill building in things like Salesforce and WordPress.
Support in becoming a League Cycling Instructor (LCI), including registration, memberships, and travel costs.
Support with the registration costs for the First Aid/CPR certification.
COMPENSATION & BENEFITS
This is a full time salaried exempt position with an expected salary range of $45,000 – $50,000.
One-to-one compensatory time in exchange for any additional hours worked.
100% employer-paid health, dental, and vision insurance premiums.
Vacation, sick and personal leave, including:
Accrue up to 120 hours of paid vacation starting in your first year, with additional hours after two, five, and ten years of service.
Accrue up to 160 hours annually of paid sick time starting in your first year.
WABA supports and promotes the health of its staff. You may use accrued sick time for unscheduled leave when not feeling well (mind or body), as well as for scheduled medical appointments.
Paid time off for holidays following the federal holiday calendar.
Eight (8) weeks paid parental leave and up to eight (8) weeks of additional parental leave from the DC Paid Family Leave act (based on eligibility).
Immediate access to WABA’s 403(b) retirement program, with up to a 5% employer match after one-year of service.
Optional commuter transit benefit (pre tax deduction)
Optional voluntary benefits including life insurance, short-term disability, and long-term disability.
A fun and relaxed workplace environment.
Passionate, supportive colleagues who are dedicated to working together for our mission and seeing the impact of our work.
HOW TO APPLY
Send a compelling, relevant cover letter and resume to jobs@waba.org with “Youth and Family Education Coordinator” in the subject line. Applications are due by February 7, 2022 and we expect the position to start in March 2022.
WABA is committed to providing equal employment opportunity for all persons regardless of race, color, religion, national origin, marital status, arrest record or criminal convictions, political affiliation, sexual orientation or gender identity, disability, sex, or age.
No phone calls please.
Job Summary
This position works closely with the Director in managing the Business & Community Education department office at the Cedar Falls location of the college. The manager is responsible for finances and billing for the Business & Community Education department. This position is responsible for data reporting, maintaining confidential information and maintenance of records and files. Management of Open Enrollment continuing education and Grant Funded training.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Manages the Business & Community Education Operations staff and center.
Maintains, assess and improve various software systems used by the division.
Provides continuous process improvement strategies to support programs, student services and data management.
Economic and Workforce Development Program and grants support.
Compiles information for the Director, programming, promotions and sales professionals.
Oversees and implements all training, updates, and Standard Operating Procedures for the continuing education software, Lumens.
Manages finances from budgeting to bookkeeping.
Oversees and develops operational Standard Operating Processes.
Supports the increase in registrations, class offerings and contracts.
Ensures continuity of workplace advancement and life & leisure course offerings.
Consults with the marketing department on promotional strategies.
Collects, compiles and safeguards confidential information.
Responsible for data reporting to the internal and external entities such as MIS, VFA and NCCBP.
Approves and signs leave forms and timesheets for staff and instructors.
Guardian of program’s customer service value statement.
Gathers, systematizes, and manages program’s routine activities, such as tabulating evaluations, contacting instructors to schedule upcoming sessions, etc.
Decision-making regarding the running or canceling of classes/events and contacting participants.
Supports continuing education facility room management scheduling and coordination.
Supervises and/or directs office personnel to ensure accurate completion of requisitions, billing requests of Open Enrollment and Grant Funded training, and course lists.
Serves on College committees and task forces
Performs other related duties as assigned.
Minimum Qualifications
Bachelor’s degree with three years of related experience: or an equivalent combination of education and experience to total 7 years.
Demonstrated experience in program administration
Demonstrated working knowledge in the coordination and reconciliation of budgets.
Demonstrated experience and/or knowledge of software systems: Microsoft Office, Google Suite.
Demonstrated experience in data analysis.
Preferred Qualifications
Experience in fund accounting.
Experience in higher education.
Experience with Ellucian Colleague software, Lumens, Learning Management (LMS), and Enterprise Resource Planning (ERP).
Experience in process review and documentation.
Experience supervising staff.
Experience organizing reports with accuracy.
Employment Status
Full time, exempt, position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum of 1 being from a past/current supervisor and a cover letter addressing the following:
Describe supervisory experience and leadership style. Explain how you delegate work to employees.
Describe responsibilities you have had in meeting deadlines, developing and scheduling multiple projects, record keeping, and organizing your work.
Work experience detailing any specific tasks that pertain to the responsibilities of this position.
Describe your computer experience including the usage of accounting application software and spreadsheets; include specific software names.
Discuss an instance in which one of your ideas has helped to improve operations.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Aug 30, 2021
Full time
Job Summary
This position works closely with the Director in managing the Business & Community Education department office at the Cedar Falls location of the college. The manager is responsible for finances and billing for the Business & Community Education department. This position is responsible for data reporting, maintaining confidential information and maintenance of records and files. Management of Open Enrollment continuing education and Grant Funded training.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Manages the Business & Community Education Operations staff and center.
Maintains, assess and improve various software systems used by the division.
Provides continuous process improvement strategies to support programs, student services and data management.
Economic and Workforce Development Program and grants support.
Compiles information for the Director, programming, promotions and sales professionals.
Oversees and implements all training, updates, and Standard Operating Procedures for the continuing education software, Lumens.
Manages finances from budgeting to bookkeeping.
Oversees and develops operational Standard Operating Processes.
Supports the increase in registrations, class offerings and contracts.
Ensures continuity of workplace advancement and life & leisure course offerings.
Consults with the marketing department on promotional strategies.
Collects, compiles and safeguards confidential information.
Responsible for data reporting to the internal and external entities such as MIS, VFA and NCCBP.
Approves and signs leave forms and timesheets for staff and instructors.
Guardian of program’s customer service value statement.
Gathers, systematizes, and manages program’s routine activities, such as tabulating evaluations, contacting instructors to schedule upcoming sessions, etc.
Decision-making regarding the running or canceling of classes/events and contacting participants.
Supports continuing education facility room management scheduling and coordination.
Supervises and/or directs office personnel to ensure accurate completion of requisitions, billing requests of Open Enrollment and Grant Funded training, and course lists.
Serves on College committees and task forces
Performs other related duties as assigned.
Minimum Qualifications
Bachelor’s degree with three years of related experience: or an equivalent combination of education and experience to total 7 years.
Demonstrated experience in program administration
Demonstrated working knowledge in the coordination and reconciliation of budgets.
Demonstrated experience and/or knowledge of software systems: Microsoft Office, Google Suite.
Demonstrated experience in data analysis.
Preferred Qualifications
Experience in fund accounting.
Experience in higher education.
Experience with Ellucian Colleague software, Lumens, Learning Management (LMS), and Enterprise Resource Planning (ERP).
Experience in process review and documentation.
Experience supervising staff.
Experience organizing reports with accuracy.
Employment Status
Full time, exempt, position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum of 1 being from a past/current supervisor and a cover letter addressing the following:
Describe supervisory experience and leadership style. Explain how you delegate work to employees.
Describe responsibilities you have had in meeting deadlines, developing and scheduling multiple projects, record keeping, and organizing your work.
Work experience detailing any specific tasks that pertain to the responsibilities of this position.
Describe your computer experience including the usage of accounting application software and spreadsheets; include specific software names.
Discuss an instance in which one of your ideas has helped to improve operations.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Pay Grade : 112
Job Code: TBD
FLSA Status: Non-Exempt
Job Summary
This person may be responsible for developing and implementing marketing efforts as it relates to events and the development and coordination of events and marketing materials.
Essential Job Functions
Conference Center
Establishes and maintains relationships with local hospitality partners;
Primary duty is obtaining orders or contracts from non-local customers for use of the Conference Center facility and groups or organizations soliciting group hotel rates with local hoteliers;
Maintains a working knowledge of Metro Atlanta facilities, attractions and services available to client. Acts as a liaison between these entities and client, negotiating with suppliers on behalf of the client to win the business for Douglasville;
Makes presentations and prepares bid packets to organizations as well as soliciting clients by phone, letter, direct mail, e-mail, & in-person sales calls. Follows with leads to hotels providing information regarding groups’ history and current data (dates, number of rooms, attendance, and meeting specs);
Develop itineraries, packages and more for both individual leisure travelers and groups and develop appropriate sales tools to enhance production. Customize events for groups as requested;
Create presentations to display and communicate ideas, offerings, options, booth design ideas, booth messaging, event messaging etc. for trade shows and large events
Develops techniques that maximize revenue while maintaining existing customer contacts
Responsible for generating new leads and setting goals;
Oversees and organizes promotional materials and assemble information packages for promotions;
Plans Conference Center signature events each year
Address customer inquiries regarding property facilities, room rates and services;
Conducts site inspections and property tours with potential customers;
Prepares proposals, contracts, reports and banquet event orders throughout the sales process;
Serves as the point of contact for customers;
Communicates with customers by phone and email to address questions and concerns;
coordinates with onsite catering team on upcoming events
Oversees upcoming events with Conference Center staff;
Promotes awareness of Conference Center at expos, tradeshows and bridal shows;
Performs general office duties to support Conference Center staff; and
Performs other related duties as required.
Minimum Education and Experience Requirements
Requires a Bachelor’s degree in Communications, Public Relations, Public Relations, Marketing or any related field; and five (3) years of experience.
Knowledge, Skills, and Abilities
Knowledge of general office practices and terminology
Skilled in Microsoft office and Adobe suite
Ability to use proper grammar and spelling
Ability to deal courteously and tactfully with the public.
Ability to create art work for promotional materials
Ability to maintain effective relationships with local community groups and various city departments
Ability to manage projects simultaneously
Ability to operate routine office machines, including fax machines and copiers
Ability to operate a PC, perform data entry and print documents
Ability to provide excellent customer service to employees and vendors in person and by telephone
Ability to work a flexible schedule to include some evenings and weekends
Physical Demands
The work is light work and requires handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
The incumbent works in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Works customarily and regularly off-site at trade shops and similar events.
Jul 21, 2021
Full time
Pay Grade : 112
Job Code: TBD
FLSA Status: Non-Exempt
Job Summary
This person may be responsible for developing and implementing marketing efforts as it relates to events and the development and coordination of events and marketing materials.
Essential Job Functions
Conference Center
Establishes and maintains relationships with local hospitality partners;
Primary duty is obtaining orders or contracts from non-local customers for use of the Conference Center facility and groups or organizations soliciting group hotel rates with local hoteliers;
Maintains a working knowledge of Metro Atlanta facilities, attractions and services available to client. Acts as a liaison between these entities and client, negotiating with suppliers on behalf of the client to win the business for Douglasville;
Makes presentations and prepares bid packets to organizations as well as soliciting clients by phone, letter, direct mail, e-mail, & in-person sales calls. Follows with leads to hotels providing information regarding groups’ history and current data (dates, number of rooms, attendance, and meeting specs);
Develop itineraries, packages and more for both individual leisure travelers and groups and develop appropriate sales tools to enhance production. Customize events for groups as requested;
Create presentations to display and communicate ideas, offerings, options, booth design ideas, booth messaging, event messaging etc. for trade shows and large events
Develops techniques that maximize revenue while maintaining existing customer contacts
Responsible for generating new leads and setting goals;
Oversees and organizes promotional materials and assemble information packages for promotions;
Plans Conference Center signature events each year
Address customer inquiries regarding property facilities, room rates and services;
Conducts site inspections and property tours with potential customers;
Prepares proposals, contracts, reports and banquet event orders throughout the sales process;
Serves as the point of contact for customers;
Communicates with customers by phone and email to address questions and concerns;
coordinates with onsite catering team on upcoming events
Oversees upcoming events with Conference Center staff;
Promotes awareness of Conference Center at expos, tradeshows and bridal shows;
Performs general office duties to support Conference Center staff; and
Performs other related duties as required.
Minimum Education and Experience Requirements
Requires a Bachelor’s degree in Communications, Public Relations, Public Relations, Marketing or any related field; and five (3) years of experience.
Knowledge, Skills, and Abilities
Knowledge of general office practices and terminology
Skilled in Microsoft office and Adobe suite
Ability to use proper grammar and spelling
Ability to deal courteously and tactfully with the public.
Ability to create art work for promotional materials
Ability to maintain effective relationships with local community groups and various city departments
Ability to manage projects simultaneously
Ability to operate routine office machines, including fax machines and copiers
Ability to operate a PC, perform data entry and print documents
Ability to provide excellent customer service to employees and vendors in person and by telephone
Ability to work a flexible schedule to include some evenings and weekends
Physical Demands
The work is light work and requires handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
The incumbent works in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Works customarily and regularly off-site at trade shops and similar events.