Please apply for this position via URL: https://www.governmentjobs.com/careers/colorado/jobs/4388679/grants-specialist . Applications will only be accepted through this link.
This mission of the Colorado Energy Office (CEO) is to reduce greenhouse gas emissions and consumer energy costs by advancing clean energy, energy efficiency and zero emission vehicles to benefit all Coloradans. The Colorado Energy Office is a great place to work, with collaborative and talented employees who are passionate about our mission and a flexible hybrid (work from home/work from office) atmosphere. Employees report high satisfaction with their work, their colleagues and manager, and CEO leadership. Join us! We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
Description of Job
Starting Salary Range: $$75,000.12 - $85,000.24 Annually
*Re-post of a Previously posted position; candidates who applied previously do NOT need to reapply for consideration*
Manage all aspects of Federal grants- formula, stimulus, and competitive
Review all federal grant opportunities, provide analysis and recommendations
Coordinate and submit federal budgets & budget modifications for federal grants
Work with Sr Budget Analyst to ensure federal budget or budget modifications coordinates with the officewide budget
Manage PAGE federal grant reporting system-
Prepare and submit annual budgets, budget changes & updates
Quarterly financial and performance reports
Annual & semi annual Davis Bacon Act and other reports as needed
Reconcile grant expenditures, revenue, and receivable each month
Work with Accounting to correct general ledger coding
Calculate and reconcile monthly federal grant cash draws
Manage competitive grant applications
Identify grant opportunities that may be relevant to CEO
Track and alert program staff when a competitive grant is due
Manage CEO Indirect federal grants budget and payments to Gov Office
Assist Gov Office in calculating Indirect cost for the Long Bill
Assist Gov Office to negotiate the Indirect Cost Rate with federal cognizant agency
Manage the budgets for all federal grants
Work with Program staff and Directors to develop and balance grant budgets
Ensure budget meets grant requirements (ie admin, payroll, etc)
Monitor and communicate grant expenditure progress
Calculate and book carryforward spending authority
Manage allowability of grant expenditures (grant requirements)
Manage certified payrolls
Maintain CEO Payroll Distribution forecast
Ensure CPPS accounting templates are updated
Prepare and submit annual, new hire, separation
Input grant docs in CORE (GTOP, GTAP, GTAW)
CEO rep to Statewide Grant Manager’s Group at the Office of the State Controller (OSC)
Work closely with OSC for reporting on grant and stimulus progress
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
At least one year experience working with federal grants.
Experience should be related to grant budget, applications, grant accounting , audit & monitoring.
A bachelor’s degree in a related field (business administration, public administration, public policy, accounting, or a related field), or 1-2 years of related work experience in policy, budgeting, or data management and analysis.
Candidates must have demonstrated experience successfully completing quantitative and qualitative analysis projects, including synthesizing complex data and information from a wide variety of sources into easy-to-navigate datasets
Candidates must have strong written and oral communication skills, especially with an ability to express complex ideas clearly and concisely
Candidates must have excellent time management skills and ability to balance competing deadlines and priorities for both independent and team-based projects
Supplemental Information
To Apply:
A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.
The State of Colorado/Office of the Governor offers a generous benefits package including:
Annual leave accrued at 13.33 hours per month (4 weeks a year)
Sick leave accrued at 6.66 hours a month (10 days a year)
11 paid holidays per year
Medical and dental plans
State paid life insurance policy of $50,000
Choice of 2 retirement plans
401K and 457 plans
State paid Short Term Disability coverage
Additional optional life and disability plans
Credit Union Membership
RTD pass
Training and professional development
To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits .
Equity, Diversity and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
ADAAA Accommodations
The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at gov_hr@state.co.us.
Conditions of Employment
Applicants must pass a thorough background check prior to employment.
Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have thirty (30) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination. Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.
Feb 16, 2024
Full time
Please apply for this position via URL: https://www.governmentjobs.com/careers/colorado/jobs/4388679/grants-specialist . Applications will only be accepted through this link.
This mission of the Colorado Energy Office (CEO) is to reduce greenhouse gas emissions and consumer energy costs by advancing clean energy, energy efficiency and zero emission vehicles to benefit all Coloradans. The Colorado Energy Office is a great place to work, with collaborative and talented employees who are passionate about our mission and a flexible hybrid (work from home/work from office) atmosphere. Employees report high satisfaction with their work, their colleagues and manager, and CEO leadership. Join us! We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
Description of Job
Starting Salary Range: $$75,000.12 - $85,000.24 Annually
*Re-post of a Previously posted position; candidates who applied previously do NOT need to reapply for consideration*
Manage all aspects of Federal grants- formula, stimulus, and competitive
Review all federal grant opportunities, provide analysis and recommendations
Coordinate and submit federal budgets & budget modifications for federal grants
Work with Sr Budget Analyst to ensure federal budget or budget modifications coordinates with the officewide budget
Manage PAGE federal grant reporting system-
Prepare and submit annual budgets, budget changes & updates
Quarterly financial and performance reports
Annual & semi annual Davis Bacon Act and other reports as needed
Reconcile grant expenditures, revenue, and receivable each month
Work with Accounting to correct general ledger coding
Calculate and reconcile monthly federal grant cash draws
Manage competitive grant applications
Identify grant opportunities that may be relevant to CEO
Track and alert program staff when a competitive grant is due
Manage CEO Indirect federal grants budget and payments to Gov Office
Assist Gov Office in calculating Indirect cost for the Long Bill
Assist Gov Office to negotiate the Indirect Cost Rate with federal cognizant agency
Manage the budgets for all federal grants
Work with Program staff and Directors to develop and balance grant budgets
Ensure budget meets grant requirements (ie admin, payroll, etc)
Monitor and communicate grant expenditure progress
Calculate and book carryforward spending authority
Manage allowability of grant expenditures (grant requirements)
Manage certified payrolls
Maintain CEO Payroll Distribution forecast
Ensure CPPS accounting templates are updated
Prepare and submit annual, new hire, separation
Input grant docs in CORE (GTOP, GTAP, GTAW)
CEO rep to Statewide Grant Manager’s Group at the Office of the State Controller (OSC)
Work closely with OSC for reporting on grant and stimulus progress
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
At least one year experience working with federal grants.
Experience should be related to grant budget, applications, grant accounting , audit & monitoring.
A bachelor’s degree in a related field (business administration, public administration, public policy, accounting, or a related field), or 1-2 years of related work experience in policy, budgeting, or data management and analysis.
Candidates must have demonstrated experience successfully completing quantitative and qualitative analysis projects, including synthesizing complex data and information from a wide variety of sources into easy-to-navigate datasets
Candidates must have strong written and oral communication skills, especially with an ability to express complex ideas clearly and concisely
Candidates must have excellent time management skills and ability to balance competing deadlines and priorities for both independent and team-based projects
Supplemental Information
To Apply:
A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.
The State of Colorado/Office of the Governor offers a generous benefits package including:
Annual leave accrued at 13.33 hours per month (4 weeks a year)
Sick leave accrued at 6.66 hours a month (10 days a year)
11 paid holidays per year
Medical and dental plans
State paid life insurance policy of $50,000
Choice of 2 retirement plans
401K and 457 plans
State paid Short Term Disability coverage
Additional optional life and disability plans
Credit Union Membership
RTD pass
Training and professional development
To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits .
Equity, Diversity and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
ADAAA Accommodations
The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at gov_hr@state.co.us.
Conditions of Employment
Applicants must pass a thorough background check prior to employment.
Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have thirty (30) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination. Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.
Charles County Government
10430 Audie Lane, La Plata, MD
This position will be located at 10430 Audie Lane, La Plata, MD 20646. This position is open until filled with a best consideration date of February 21, 2024. Hiring Range: $105,000 - $135,000 annually; commensurate with experience. The Department of Public Works is seeking an experienced professional to lead capital project delivery as Chief of Capital Services. The successful candidate will have a demonstrated track record in managing teams that bring projects in on time and on budget. The candidate will possess extensive technical knowledge and experience managing large scale projects, strong leadership skills to maximize the effectiveness of both internal and contract support staff, the ability to present confidently to a diverse range of stakeholders including elected officials, and the highest levels of integrity and professionalism. JOB SUMMARY This position will oversee an experienced professional staff while leading capital project delivery within the Department of Public Works. This includes hiring, training and evaluation of staff, coordinating with other county agencies and departments, directing contractors and establishing divisional policies and operational procedures and having signature authority. This position will manage teams that bring large scale projects to completion on time and on-budget.
Essential Job Functions
Coordinates all phases of capital improvement projects including scheduling and cost management from planning through post construction warranty period.
Selects, trains, and evaluates staff, and takes appropriate actions to improve performance when necessary.
Directs work efforts of project management staff and contractors.
Initiates actions regarding hiring, transfer, promotion, payroll, leaves, performance, and other personnel actions.
Delivers presentations to stakeholders, including County residents and the Board of County Commissioners.
Negotiates contract related matters with contractors and engineering firms.
Coordinates with stake holders to develop and submit Capital Improvement project budget requests during annual CIP Request process and/or mid-year requests as necessary.
Performs periodic review of capital project budget and recommends changes as necessary.
Prepares and submits reports/correspondence/updates as required and/or requested.
Responds to Public Information Requests and citizen inquiries.
Reviews planning, design, and construction projects prior to bidding; approves design projects and initial startup.
Reviews Invitations-to-Bid and Request for Proposals prepared by subordinate staff.
Sign off on projects upon verifying that they meet approved plans, specifications, and standards.
Ensures contractual and procedural uniformity in the management of projects.
Reviews and negotiates cost estimates, change orders and related items and recommends appropriate actions.
Resolves disputes with property owners, contractors, design engineers and regulatory authorities.
Reviews and approves payments to contractors and vendors.
Sign plats to ensure that project right of ways and easements have been acquired.
Performs other related job duties as assigned.
Qualifications, Knowledge, Skills, and Abilities
Education and Experience: Bachelor’s degree in related field. Twelve (12) years of experience; or an equivalent combination of education, experience and training. Licenses or Certifications: Must possess a valid driver's license. Special Requirements/Qualifications: Subject to work beyond the normal scheduled hours of work. Knowledge, Skills and Abilities:
Strong leader and team builder with knowledge and ability to direct the work of professional engineers, technical and support staff and contractors.
Knowledge of the principles, concepts and techniques of engineering as applied to the management of capital improvement projects.
Knowledge of effective methods and techniques of organizing and managing engineering services.
Knowledge and ability of managing large scale projects,
Ability to present confidently to a diverse range of stakeholders, including elected officials.
Ability to organize and direct large scale capital improvement programs.
Ability to analyze engineering problems and take or recommend appropriate technical actions.
Ability to represent the county and take or recommend official actions as county representative on engineering projects.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships with others encountered in the work.
Ability to commit to operate with the highest standards of integrity and professionalism.
Additional Information
PHYSICAL DEMANDS The work is partly sedentary with periods of moderate physical activity. WORK ENVIRONMENT Principal duties of this job are performed in a general office environment. Department: Public Works Utilities/Capital Services Pay Grade: 120 FLSA Status: Exempt Telework Eligible: Yes Reports To: Deputy Director Supervises: Program Manager, ROW Program Manager, Assistant to the Chief, Project Administration Specialist
Feb 15, 2024
Full time
This position will be located at 10430 Audie Lane, La Plata, MD 20646. This position is open until filled with a best consideration date of February 21, 2024. Hiring Range: $105,000 - $135,000 annually; commensurate with experience. The Department of Public Works is seeking an experienced professional to lead capital project delivery as Chief of Capital Services. The successful candidate will have a demonstrated track record in managing teams that bring projects in on time and on budget. The candidate will possess extensive technical knowledge and experience managing large scale projects, strong leadership skills to maximize the effectiveness of both internal and contract support staff, the ability to present confidently to a diverse range of stakeholders including elected officials, and the highest levels of integrity and professionalism. JOB SUMMARY This position will oversee an experienced professional staff while leading capital project delivery within the Department of Public Works. This includes hiring, training and evaluation of staff, coordinating with other county agencies and departments, directing contractors and establishing divisional policies and operational procedures and having signature authority. This position will manage teams that bring large scale projects to completion on time and on-budget.
Essential Job Functions
Coordinates all phases of capital improvement projects including scheduling and cost management from planning through post construction warranty period.
Selects, trains, and evaluates staff, and takes appropriate actions to improve performance when necessary.
Directs work efforts of project management staff and contractors.
Initiates actions regarding hiring, transfer, promotion, payroll, leaves, performance, and other personnel actions.
Delivers presentations to stakeholders, including County residents and the Board of County Commissioners.
Negotiates contract related matters with contractors and engineering firms.
Coordinates with stake holders to develop and submit Capital Improvement project budget requests during annual CIP Request process and/or mid-year requests as necessary.
Performs periodic review of capital project budget and recommends changes as necessary.
Prepares and submits reports/correspondence/updates as required and/or requested.
Responds to Public Information Requests and citizen inquiries.
Reviews planning, design, and construction projects prior to bidding; approves design projects and initial startup.
Reviews Invitations-to-Bid and Request for Proposals prepared by subordinate staff.
Sign off on projects upon verifying that they meet approved plans, specifications, and standards.
Ensures contractual and procedural uniformity in the management of projects.
Reviews and negotiates cost estimates, change orders and related items and recommends appropriate actions.
Resolves disputes with property owners, contractors, design engineers and regulatory authorities.
Reviews and approves payments to contractors and vendors.
Sign plats to ensure that project right of ways and easements have been acquired.
Performs other related job duties as assigned.
Qualifications, Knowledge, Skills, and Abilities
Education and Experience: Bachelor’s degree in related field. Twelve (12) years of experience; or an equivalent combination of education, experience and training. Licenses or Certifications: Must possess a valid driver's license. Special Requirements/Qualifications: Subject to work beyond the normal scheduled hours of work. Knowledge, Skills and Abilities:
Strong leader and team builder with knowledge and ability to direct the work of professional engineers, technical and support staff and contractors.
Knowledge of the principles, concepts and techniques of engineering as applied to the management of capital improvement projects.
Knowledge of effective methods and techniques of organizing and managing engineering services.
Knowledge and ability of managing large scale projects,
Ability to present confidently to a diverse range of stakeholders, including elected officials.
Ability to organize and direct large scale capital improvement programs.
Ability to analyze engineering problems and take or recommend appropriate technical actions.
Ability to represent the county and take or recommend official actions as county representative on engineering projects.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships with others encountered in the work.
Ability to commit to operate with the highest standards of integrity and professionalism.
Additional Information
PHYSICAL DEMANDS The work is partly sedentary with periods of moderate physical activity. WORK ENVIRONMENT Principal duties of this job are performed in a general office environment. Department: Public Works Utilities/Capital Services Pay Grade: 120 FLSA Status: Exempt Telework Eligible: Yes Reports To: Deputy Director Supervises: Program Manager, ROW Program Manager, Assistant to the Chief, Project Administration Specialist
Accounting Technician I/II/III
$39,968 - $45,704 / year or higher DOQ + Full-Time County Benefits .
James City County’s Social Services Department seeks an individual to perform responsible work preparing, maintaining, and reviewing financial records. There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Process, prints and distributes weekly and monthly checks for direct payments to vendors and clients; maintains warrant, check registers and check distribution log; uploads check files to Treasurer’s Office; prepares canceled and voided check requests as required.
Manages and reconciles Special Welfare Fund Account; enters collections, parental co-payments and guardianship fees, criminal history fees related to service programs, child support payments, Supplemental Security Income and Social Security Administration (SSA) receipts.
Enters fraud and overpayment information into Virginia Case Management System (VaCMS); submits collections to Department of Medical Assistance Services.
Reconciles various payroll accounting records, verifying accuracy, resolving discrepancies, and initiating necessary corrections; sorts and organizes expenses according to cost categories including Children’s Services Act invoices; checks transactions for appropriateness and adherence to accounting principles.
Reconciles and uploads financial reports from the Thomas Brothers Accounting System to the County general ledger system and the State LASER accounting system including adjustments and correcting journal entries; prepares monthly reconciliation report; updates Thomas Brother software with new or revised cost codes.
Reconciles purchasing card expenses; prints reports and distributes; determines budget codes and enters into purchasing card software.
Maintains purchase orders for childcare and other programs; logs approved purchase orders sent to vendors; prepares Report of Collections; enters receipts; reconciles and submits to Treasurer’s Office.
Distributes bus tickets, gas cards and other client related items; monitors usage and prepares reports by program code; maintains petty cash account.
(Accounting Technician III) May serve as lead; may perform fiscal control and accounting work associated with preparation, maintenance, and analysis of reports.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and standard office procedures, practices and equipment; knowledge of accounting regulations and procedures, including Generally Accepted Accounting Principles (GAAP), methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Click here for full job description. Accepting applications until 11:59PM EST on 01/30/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Jan 18, 2024
Full time
Accounting Technician I/II/III
$39,968 - $45,704 / year or higher DOQ + Full-Time County Benefits .
James City County’s Social Services Department seeks an individual to perform responsible work preparing, maintaining, and reviewing financial records. There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Process, prints and distributes weekly and monthly checks for direct payments to vendors and clients; maintains warrant, check registers and check distribution log; uploads check files to Treasurer’s Office; prepares canceled and voided check requests as required.
Manages and reconciles Special Welfare Fund Account; enters collections, parental co-payments and guardianship fees, criminal history fees related to service programs, child support payments, Supplemental Security Income and Social Security Administration (SSA) receipts.
Enters fraud and overpayment information into Virginia Case Management System (VaCMS); submits collections to Department of Medical Assistance Services.
Reconciles various payroll accounting records, verifying accuracy, resolving discrepancies, and initiating necessary corrections; sorts and organizes expenses according to cost categories including Children’s Services Act invoices; checks transactions for appropriateness and adherence to accounting principles.
Reconciles and uploads financial reports from the Thomas Brothers Accounting System to the County general ledger system and the State LASER accounting system including adjustments and correcting journal entries; prepares monthly reconciliation report; updates Thomas Brother software with new or revised cost codes.
Reconciles purchasing card expenses; prints reports and distributes; determines budget codes and enters into purchasing card software.
Maintains purchase orders for childcare and other programs; logs approved purchase orders sent to vendors; prepares Report of Collections; enters receipts; reconciles and submits to Treasurer’s Office.
Distributes bus tickets, gas cards and other client related items; monitors usage and prepares reports by program code; maintains petty cash account.
(Accounting Technician III) May serve as lead; may perform fiscal control and accounting work associated with preparation, maintenance, and analysis of reports.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and standard office procedures, practices and equipment; knowledge of accounting regulations and procedures, including Generally Accepted Accounting Principles (GAAP), methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Click here for full job description. Accepting applications until 11:59PM EST on 01/30/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
350.org
Remote in the United States (CA, CO,CT, GA, MD, MA, ME, MT, NJ, NY, NC, PA, UT, VT, VA, WI, WA, or Washington, DC)
350.org is looking for a controller who will provide leadership for all areas of the accounting function. This is a remote position that can be based anywhere in CA, CO,CT, GA, MD, MA, ME, MT, NC, NJ, NY, PA, UT, VT, VA, WA, WI, or Washington, DC.
About 350.org
350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here.
350.org is an equal opportunity employer. 350.org strives to be an inclusive and collaborative group of people who bring a variety of approaches to the work we do. We’re committed to the principles of j ustice, and we try to build a safe workplace where everyone is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts, and different ways of working. Diverse perspectives and experiences improve the way 350.org carries out our work – including what we decide to work on and how creatively/effectively we do that. We do our best to make staff positions accessible to all potential team members, regardless of race, national origin, ethnicity, age, disability, assigned gender, gender expression or identity, sexual orientation or identity, religion or creed, veteran status, marital or parental status, and genetic information. We also strive to include team members in communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.
About the Controller Position
The Controller oversees all accounting operations of an organization that has $20M+ annual revenues and processes $40M+ of transactions annually. This senior position requires proven, hands-on experience in end-to-end accounting management, team management and a strong understanding of both nonprofit accounting and US GAAP accounting. This position includes exercising independent judgment to accomplish job duties, implementing global process improvements and being proactive at keeping processes moving forward. The Controller provides overall leadership for all areas of the accounting function, including accounts payable, accounts receivable, banking, month end close, payroll, general ledger, journal entries, audit support, administrative support, etc. This role exercises responsibility for the accuracy of financial data and reports and promotes the safeguarding of the organization’s assets through the maintenance of adequate internal controls. The Controller’s responsibilities span across an international, global organization that operates in 20+ currencies, 30+ countries, 4 separate entities and 2 separate organizations (501c3 and 501c4). This position reports into the Global Director of Finance and is an important leader within the Finance & Accounting Department and the organization as a whole.
Key Responsibilities
Accounting Functions, Financial Reporting and Financial Systems
Lead the accounting function by assigning, directing and monitoring all tasks in this area
Overseeing and managing accounts payable, accounts receivable, payroll accounting and payroll processing, preparing journal entries, general accounting activity, banking activity and account reconciliations
Create, implement and manage a global month end close (MEC) process to ensure financials are timely, accurate and complete
Review and manage the process end-to-end and implement improvements where necessary to drive efficiency and accuracy
Make adjustments and journal entries where necessary and ensure staff has completed their MEC duties properly and on-time
Conduct account analysis and ad hoc reporting after month end close to check for thoroughness, consistency or other requests. Review P&L, Balance Sheet, Cash Flow Statement and Trial Balance reports for consistency, trending, anomalies, missing transactions, corrections needed, etc. every month during MEC
Assign responsibilities as needed to accounting team members
Assist the members of the Finance & Accounting Department in preparing budgets, forecasts, reports, etc.
Responsible for managing operational and financial data and ensuring data integrity and accuracy
Assist the Director of Finance and other management in development and documentation of operational procedures and in the development of system controls to ensure data integrity and internal controls to safeguard assets
Assist the Director of Finance and other management in production of accurate and timely financial statements.
Oversee all accounts, ledgers, subledgers and reporting systems
Ensure compliance with appropriate US GAAP standards, external laws/regulations, and translations from IFRS wherever appropriate
Assist the Director of Finance and other team members with compliance for regulatory filings, tax filings, etc. in overseas entities in South Africa, UK and other locations
Stay up-to-date on accounting changes, including for the nonprofit sector. Design and implement new processes to keep financial transaction recording and financial reporting up-to-date with new standards to remain compliant
Assist the Director of Finance in annual audit and Tax Form 990 preparation. Prepare, review and/or approve detailed audit schedules and reconciliations. Identify any write offs, adjustments, reclasses, etc. prior to the audit and record in the accounting system
Assist the Director of Finance in remediating any audit issues that result from the annual audit in an effort to continually improve processes and results
Create, maintain and revise, as needed, global accounting manuals containing accounting policies and procedures and other working documents as needed
Oversee entire Accounts Payable process and Accounts Receivable function (supervise in consultation or liaise with development team to ensure accurate recording of revenue and corresponding restrictions). Implement best practices for accounts payable and accounts receivable functions in consultation with other finance and accounting team members or other staff
Responsible for timely and accurate bank reconciliations, credit card reconciliations, debit card reconciliations, etc. for all 350.org accounts, including those in non-USD currencies
Act as expert on accounting system(s) setup, capabilities and technical requirements. Ensure accounting system integrity and make recommendations to COO and Director of Finance for ongoing improvements in functionality as required
Responsible for review and approval of payroll processing and payroll accounting entries in multiple countries, including US, Canada, South Africa, UK, etc. Work with various payroll providers in each country for timely payroll submission and payment, and to ensure compliance with local laws and regulations. Maintain reconciliations for payroll liabilities, including retirement/pensions, taxes and other benefits
Understand intercompany and inter-entity accounting and cost allocations, including due-to due-from accounting
Consistently prepare financial data, analyze financial data and share reports in an accurate and timely manner as requested from the Director of Finance, COO or other management. Clearly communicate monthly, quarterly and annual financial statements. Keep management informed of any material changes
Cash Flow Management and Controls
Responsible for overall management and safeguarding of cash, including banking, bank transfers and other cash-equivalent/investment accounts
Maintain internal controls and safeguards for receipt of revenue and actual expenditures
Develop documentation of procedures and recommendations for cash control process improvements
Assist Director of Finance in organizational cash flow forecasting as needed
Complete and/or review reconciliations for all cash or cash-equivalent/investment accounts on a monthly basis
Other
Oversee accounting staff, including members of accounts payable, accounts receivable and general accountants and/or specialists
Develop and manage a high-performing accounting team with an employee-oriented culture that emphasizes quality, process improvement and employee retention. Manage direct reports, while maintaining the goals of the Finance & Accounting Department and Operations Department
Support the Finance & Accounting Department and Operations Department when called upon for various requests. Assist in special projects as necessary and other duties as assigned by the Director of Finance, Head of Operations and/or Managing Director
Participate or support organizational initiatives or events
Take initiative to learn about climate change and the mission and programs of 350.org
QUALIFICATIONS/EDUCATION and/or EXPERIENCE REQUIREMENTS:
Required Qualifications
Bachelor’s degree or Master’s degree in Accounting
Minimum 8+ years of accounting experience, demonstrating a clear increase in responsibilities
Minimum 5+ years as a manager within the accounting or finance function, including 3+ years of direct supervision
Excellent and expert knowledge of US GAAP
Experience in developing, implementing and managing the month end close process for an international organization
Experience in an international nonprofit organization, including experience in multi-entity, multi-currency and international transactions/accounting
Strong experience and working knowledge of general ledger, accounts payable, domestic and international disbursements, nonprofit revenue recognition, accounts receivable, payroll, and banking required
Experience in being a key player for audit support
Experience implementing or migrating to a new accounting system or ERP or other similar project management experience
Ability to translate financial concepts to individuals at all levels in the organization – including non-finance colleagues
Keen analytic, organization and independent problem-solving skills. Experience in effectively communicating key data, including presentations to management
Meticulous attention to detail – demonstrates accuracy and thoroughness, organized, monitors own work and the work of others to ensure quality
Expert at managing self, including prioritizing multiple tasks and meeting deadlines, while also managing multiple team members
Proactive, hands-on thinker and problem solver
Customer-oriented, positive attitude
Excellent written and communication skills, proficiency of English language (spoken and written) is required
Desired Qualifications
A CPA or accounting certification is a plus
Some understanding of IFRS is a plus
Commitment to a work environment that incorporates cultural values and is mission-driven, professional, direct, naturally collaborative, and collegial
Comfortable working in partnership with senior staff within the organization
Experience with Intacct, Expensify and/or similar accounting/ERP system
Experience with Google suite, including Gmail, google calendar, google docs, google sheets
Experience with modelling and complex functions in Microsoft Excel
We are looking for someone who is comfortable working both independently and in teams, highly responsive, and able to lead initiatives as well as take direction from others.
Position Type: Full time
Application Deadline: 10/01/2023
Compensation: Salary tier 3.3 (USD $105,000 annually)
Location: Remote in the United States (CA, CO,CT, GA, MD, MA, ME, MT, NJ, NY, NC, PA, UT, VT, VA, WI, WA, or Washington, DC)
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If you have suggestions for us on how to do this better, we really value your input and strongly encourage you to write to us at jobs@350.org with the subject line ‘Hiring Feedback’.
Sep 24, 2023
Full time
350.org is looking for a controller who will provide leadership for all areas of the accounting function. This is a remote position that can be based anywhere in CA, CO,CT, GA, MD, MA, ME, MT, NC, NJ, NY, PA, UT, VT, VA, WA, WI, or Washington, DC.
About 350.org
350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here.
350.org is an equal opportunity employer. 350.org strives to be an inclusive and collaborative group of people who bring a variety of approaches to the work we do. We’re committed to the principles of j ustice, and we try to build a safe workplace where everyone is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts, and different ways of working. Diverse perspectives and experiences improve the way 350.org carries out our work – including what we decide to work on and how creatively/effectively we do that. We do our best to make staff positions accessible to all potential team members, regardless of race, national origin, ethnicity, age, disability, assigned gender, gender expression or identity, sexual orientation or identity, religion or creed, veteran status, marital or parental status, and genetic information. We also strive to include team members in communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.
About the Controller Position
The Controller oversees all accounting operations of an organization that has $20M+ annual revenues and processes $40M+ of transactions annually. This senior position requires proven, hands-on experience in end-to-end accounting management, team management and a strong understanding of both nonprofit accounting and US GAAP accounting. This position includes exercising independent judgment to accomplish job duties, implementing global process improvements and being proactive at keeping processes moving forward. The Controller provides overall leadership for all areas of the accounting function, including accounts payable, accounts receivable, banking, month end close, payroll, general ledger, journal entries, audit support, administrative support, etc. This role exercises responsibility for the accuracy of financial data and reports and promotes the safeguarding of the organization’s assets through the maintenance of adequate internal controls. The Controller’s responsibilities span across an international, global organization that operates in 20+ currencies, 30+ countries, 4 separate entities and 2 separate organizations (501c3 and 501c4). This position reports into the Global Director of Finance and is an important leader within the Finance & Accounting Department and the organization as a whole.
Key Responsibilities
Accounting Functions, Financial Reporting and Financial Systems
Lead the accounting function by assigning, directing and monitoring all tasks in this area
Overseeing and managing accounts payable, accounts receivable, payroll accounting and payroll processing, preparing journal entries, general accounting activity, banking activity and account reconciliations
Create, implement and manage a global month end close (MEC) process to ensure financials are timely, accurate and complete
Review and manage the process end-to-end and implement improvements where necessary to drive efficiency and accuracy
Make adjustments and journal entries where necessary and ensure staff has completed their MEC duties properly and on-time
Conduct account analysis and ad hoc reporting after month end close to check for thoroughness, consistency or other requests. Review P&L, Balance Sheet, Cash Flow Statement and Trial Balance reports for consistency, trending, anomalies, missing transactions, corrections needed, etc. every month during MEC
Assign responsibilities as needed to accounting team members
Assist the members of the Finance & Accounting Department in preparing budgets, forecasts, reports, etc.
Responsible for managing operational and financial data and ensuring data integrity and accuracy
Assist the Director of Finance and other management in development and documentation of operational procedures and in the development of system controls to ensure data integrity and internal controls to safeguard assets
Assist the Director of Finance and other management in production of accurate and timely financial statements.
Oversee all accounts, ledgers, subledgers and reporting systems
Ensure compliance with appropriate US GAAP standards, external laws/regulations, and translations from IFRS wherever appropriate
Assist the Director of Finance and other team members with compliance for regulatory filings, tax filings, etc. in overseas entities in South Africa, UK and other locations
Stay up-to-date on accounting changes, including for the nonprofit sector. Design and implement new processes to keep financial transaction recording and financial reporting up-to-date with new standards to remain compliant
Assist the Director of Finance in annual audit and Tax Form 990 preparation. Prepare, review and/or approve detailed audit schedules and reconciliations. Identify any write offs, adjustments, reclasses, etc. prior to the audit and record in the accounting system
Assist the Director of Finance in remediating any audit issues that result from the annual audit in an effort to continually improve processes and results
Create, maintain and revise, as needed, global accounting manuals containing accounting policies and procedures and other working documents as needed
Oversee entire Accounts Payable process and Accounts Receivable function (supervise in consultation or liaise with development team to ensure accurate recording of revenue and corresponding restrictions). Implement best practices for accounts payable and accounts receivable functions in consultation with other finance and accounting team members or other staff
Responsible for timely and accurate bank reconciliations, credit card reconciliations, debit card reconciliations, etc. for all 350.org accounts, including those in non-USD currencies
Act as expert on accounting system(s) setup, capabilities and technical requirements. Ensure accounting system integrity and make recommendations to COO and Director of Finance for ongoing improvements in functionality as required
Responsible for review and approval of payroll processing and payroll accounting entries in multiple countries, including US, Canada, South Africa, UK, etc. Work with various payroll providers in each country for timely payroll submission and payment, and to ensure compliance with local laws and regulations. Maintain reconciliations for payroll liabilities, including retirement/pensions, taxes and other benefits
Understand intercompany and inter-entity accounting and cost allocations, including due-to due-from accounting
Consistently prepare financial data, analyze financial data and share reports in an accurate and timely manner as requested from the Director of Finance, COO or other management. Clearly communicate monthly, quarterly and annual financial statements. Keep management informed of any material changes
Cash Flow Management and Controls
Responsible for overall management and safeguarding of cash, including banking, bank transfers and other cash-equivalent/investment accounts
Maintain internal controls and safeguards for receipt of revenue and actual expenditures
Develop documentation of procedures and recommendations for cash control process improvements
Assist Director of Finance in organizational cash flow forecasting as needed
Complete and/or review reconciliations for all cash or cash-equivalent/investment accounts on a monthly basis
Other
Oversee accounting staff, including members of accounts payable, accounts receivable and general accountants and/or specialists
Develop and manage a high-performing accounting team with an employee-oriented culture that emphasizes quality, process improvement and employee retention. Manage direct reports, while maintaining the goals of the Finance & Accounting Department and Operations Department
Support the Finance & Accounting Department and Operations Department when called upon for various requests. Assist in special projects as necessary and other duties as assigned by the Director of Finance, Head of Operations and/or Managing Director
Participate or support organizational initiatives or events
Take initiative to learn about climate change and the mission and programs of 350.org
QUALIFICATIONS/EDUCATION and/or EXPERIENCE REQUIREMENTS:
Required Qualifications
Bachelor’s degree or Master’s degree in Accounting
Minimum 8+ years of accounting experience, demonstrating a clear increase in responsibilities
Minimum 5+ years as a manager within the accounting or finance function, including 3+ years of direct supervision
Excellent and expert knowledge of US GAAP
Experience in developing, implementing and managing the month end close process for an international organization
Experience in an international nonprofit organization, including experience in multi-entity, multi-currency and international transactions/accounting
Strong experience and working knowledge of general ledger, accounts payable, domestic and international disbursements, nonprofit revenue recognition, accounts receivable, payroll, and banking required
Experience in being a key player for audit support
Experience implementing or migrating to a new accounting system or ERP or other similar project management experience
Ability to translate financial concepts to individuals at all levels in the organization – including non-finance colleagues
Keen analytic, organization and independent problem-solving skills. Experience in effectively communicating key data, including presentations to management
Meticulous attention to detail – demonstrates accuracy and thoroughness, organized, monitors own work and the work of others to ensure quality
Expert at managing self, including prioritizing multiple tasks and meeting deadlines, while also managing multiple team members
Proactive, hands-on thinker and problem solver
Customer-oriented, positive attitude
Excellent written and communication skills, proficiency of English language (spoken and written) is required
Desired Qualifications
A CPA or accounting certification is a plus
Some understanding of IFRS is a plus
Commitment to a work environment that incorporates cultural values and is mission-driven, professional, direct, naturally collaborative, and collegial
Comfortable working in partnership with senior staff within the organization
Experience with Intacct, Expensify and/or similar accounting/ERP system
Experience with Google suite, including Gmail, google calendar, google docs, google sheets
Experience with modelling and complex functions in Microsoft Excel
We are looking for someone who is comfortable working both independently and in teams, highly responsive, and able to lead initiatives as well as take direction from others.
Position Type: Full time
Application Deadline: 10/01/2023
Compensation: Salary tier 3.3 (USD $105,000 annually)
Location: Remote in the United States (CA, CO,CT, GA, MD, MA, ME, MT, NJ, NY, NC, PA, UT, VT, VA, WI, WA, or Washington, DC)
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If you have suggestions for us on how to do this better, we really value your input and strongly encourage you to write to us at jobs@350.org with the subject line ‘Hiring Feedback’.
Client Finance Specialist
Chicago, IL
Description
Position Overview
The most successful Client Finance Specialists (CFS) contribute to organizational excellence through exceptional delivery of all financial services to our clients. The ability to manage timelines, communicate effectively, prioritize, and maintain an attention to detail are essential to a successful CFS. Demonstrating initiative by asking probing questions, challenging the status quo, and applying analytical thinking to find resourceful solutions are crucial. The greatest quality that a CFS could possess is striving to exceed their previous-best performance by exhibiting a commitment to continuous learning and development.
Organization
The CFS supports assigned Client Finance Manager(s) and Team Lead(s) in the execution of the company’s business plan metrics and initiatives. They will achieve this by focusing on results and desired outcomes, making timely, informed decisions that take into account the facts, goals, constraints and risk. The CFS works collaboratively with internal and external stakeholders to ensure financial services are delivered to the client’s expectation resulting in respect and trust regarding financial program management. This requires extensive direct communication with internal departments. Proficiently respond to calls and emails from clients by demonstrating a strong understanding of the relocation process and their financial needs.
Core Responsibilities
The CFS plays a key role in ensuring the financial services are administered smoothly by:
Efficiently and accurately processing expense audits
Application of taxable and excludable expenses, wage gross ups, wage requests and payroll reporting
Equity funding
Mortgage payoff
Home sale reconciliations
Invoicing, cash application and financial audits
Performance Objectives
Proactively manage tasks that support the financial needs of RELO Direct clients by managing accounts payable and receivable, cash applications, payroll reporting, home sale reconciliations and financial audits.
Act with customers in mind to establish effective relationships that foster trust and respect.
Demonstrate a results-focus and initiative mindset by achieving key performance metrics and influencing teammates to achieve total company results.
Use first-hand customer information and feedback for improvements in process, product or services.
Continuously build knowledge and skills to improve performance and enhance value to our customers.
Communicate orally and in written form with clarity and good effect, understand clearly and quickly when instructions are given, and practice judgment on what information is important, what should be communicated how, to whom and when.
Support RELO Direct in the strategic development of customer relationships by sharing expertise, leveraging resources and anticipating needs that result in excellent service.
Requirements
BS degree in accounting or finance preferred or equivalent work experience required
Strong multi-tasking, prioritizing, and organizational skills
Strong analytical skills required
Detail orientation and a high degree of accuracy
Written and oral communication skills
Ability to work independently and with your team
As a contractor of services for the US Government we must comply with federal law mandating that all employees be fully vaccinated for COVID-19, unless the employee is legally entitled to an accommodation. In addition, the selected candidate will be required to pass government security clearance.
Sep 13, 2023
Full time
Client Finance Specialist
Chicago, IL
Description
Position Overview
The most successful Client Finance Specialists (CFS) contribute to organizational excellence through exceptional delivery of all financial services to our clients. The ability to manage timelines, communicate effectively, prioritize, and maintain an attention to detail are essential to a successful CFS. Demonstrating initiative by asking probing questions, challenging the status quo, and applying analytical thinking to find resourceful solutions are crucial. The greatest quality that a CFS could possess is striving to exceed their previous-best performance by exhibiting a commitment to continuous learning and development.
Organization
The CFS supports assigned Client Finance Manager(s) and Team Lead(s) in the execution of the company’s business plan metrics and initiatives. They will achieve this by focusing on results and desired outcomes, making timely, informed decisions that take into account the facts, goals, constraints and risk. The CFS works collaboratively with internal and external stakeholders to ensure financial services are delivered to the client’s expectation resulting in respect and trust regarding financial program management. This requires extensive direct communication with internal departments. Proficiently respond to calls and emails from clients by demonstrating a strong understanding of the relocation process and their financial needs.
Core Responsibilities
The CFS plays a key role in ensuring the financial services are administered smoothly by:
Efficiently and accurately processing expense audits
Application of taxable and excludable expenses, wage gross ups, wage requests and payroll reporting
Equity funding
Mortgage payoff
Home sale reconciliations
Invoicing, cash application and financial audits
Performance Objectives
Proactively manage tasks that support the financial needs of RELO Direct clients by managing accounts payable and receivable, cash applications, payroll reporting, home sale reconciliations and financial audits.
Act with customers in mind to establish effective relationships that foster trust and respect.
Demonstrate a results-focus and initiative mindset by achieving key performance metrics and influencing teammates to achieve total company results.
Use first-hand customer information and feedback for improvements in process, product or services.
Continuously build knowledge and skills to improve performance and enhance value to our customers.
Communicate orally and in written form with clarity and good effect, understand clearly and quickly when instructions are given, and practice judgment on what information is important, what should be communicated how, to whom and when.
Support RELO Direct in the strategic development of customer relationships by sharing expertise, leveraging resources and anticipating needs that result in excellent service.
Requirements
BS degree in accounting or finance preferred or equivalent work experience required
Strong multi-tasking, prioritizing, and organizational skills
Strong analytical skills required
Detail orientation and a high degree of accuracy
Written and oral communication skills
Ability to work independently and with your team
As a contractor of services for the US Government we must comply with federal law mandating that all employees be fully vaccinated for COVID-19, unless the employee is legally entitled to an accommodation. In addition, the selected candidate will be required to pass government security clearance.
PRINCIPAL ACCOUNTABILITY
Under direction of the Coordinator/designee of Mobile Staging and Centralized Scheduling. this position is responsible for assisting in scheduling/payroll and staffing Mobile Collections, and any other departments that can or will be assigned Centralized Scheduling to manage for scheduling/payroll. Following all staffing and scheduling/payroll guidelines. The individual must be able to handle multiple tasks simultaneously and prioritize assignments appropriately. They are expected to appropriately handle numerous telephone calls from collection staff and employ prudent decision-making skills with minimal supervisory intervention. The incumbent is also responsible for entering payroll for all mobile collection staff and any other departments that can or will be assigned to Centralized Scheduling to manage for scheduling/payroll, in a timely manner. The position is responsible for reassigning staff appropriately when indicated to ensure each collection site has resources and the ability to collect the production goal. The individual is required to maintain regular full-time attendance during business hours, and may be scheduled overtime and/or float to all areas of the department. The incumbent assists the Coordinator/designee to identify scheduling and staffing problems. Maintaining all drive changes and updates.
EDUCATION
Minimum High School Education or GED
EXPERIENCE
1-3 years of experience in a fast paced work environment
Some type of scheduling experience preferred
SKILLS AND KNOWLEDGE
Excellent verbal communication skills
Ability to work independently
Good written communication skills
Ability to multi-task
Good computer skills
Ability to manage complex scheduling system
Ability to handle multiple projects at one time
Good telephone etiquette
Carter BloodCare is an EEO/Affirmative Action employer. Carter BloodCare provides equal employment opportunities (EEO) to all employees and applicants and will not discriminate in its employment practices due to an employees or applicants race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic, and veteran or disability status. In addition to federal law requirements, Carter BloodCare complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Carter BloodCare is a Pro Disabled & Veteran Employer.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Aug 22, 2023
Part time
PRINCIPAL ACCOUNTABILITY
Under direction of the Coordinator/designee of Mobile Staging and Centralized Scheduling. this position is responsible for assisting in scheduling/payroll and staffing Mobile Collections, and any other departments that can or will be assigned Centralized Scheduling to manage for scheduling/payroll. Following all staffing and scheduling/payroll guidelines. The individual must be able to handle multiple tasks simultaneously and prioritize assignments appropriately. They are expected to appropriately handle numerous telephone calls from collection staff and employ prudent decision-making skills with minimal supervisory intervention. The incumbent is also responsible for entering payroll for all mobile collection staff and any other departments that can or will be assigned to Centralized Scheduling to manage for scheduling/payroll, in a timely manner. The position is responsible for reassigning staff appropriately when indicated to ensure each collection site has resources and the ability to collect the production goal. The individual is required to maintain regular full-time attendance during business hours, and may be scheduled overtime and/or float to all areas of the department. The incumbent assists the Coordinator/designee to identify scheduling and staffing problems. Maintaining all drive changes and updates.
EDUCATION
Minimum High School Education or GED
EXPERIENCE
1-3 years of experience in a fast paced work environment
Some type of scheduling experience preferred
SKILLS AND KNOWLEDGE
Excellent verbal communication skills
Ability to work independently
Good written communication skills
Ability to multi-task
Good computer skills
Ability to manage complex scheduling system
Ability to handle multiple projects at one time
Good telephone etiquette
Carter BloodCare is an EEO/Affirmative Action employer. Carter BloodCare provides equal employment opportunities (EEO) to all employees and applicants and will not discriminate in its employment practices due to an employees or applicants race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic, and veteran or disability status. In addition to federal law requirements, Carter BloodCare complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Carter BloodCare is a Pro Disabled & Veteran Employer.
We maintain a drug-free workplace and perform pre-employment substance abuse testing.
REQ-133830
Close Date: 08/27/2023 @ 11:59 PM
Monthly Salary: $2,823 - $4,073
Work Location: Portland, OR (Hybrid)
The Oregon Health Authority (OHA), Public Health Division (PHD), Acute and Communicable Disease Prevention (ACDP) in Portland, Oregon has a career opportunity for a Healthcare Associated Infection (HAI) Office Specialist (Office Specialist 2) to provide administrative support for Healthcare-Associated Infections (HAI) staff and maintain administration of the HAI Emerging Infections Program grant and activities.
This exciting opportunity exists within the Acute and Communicable Disease Prevention (ACDP) Section of the Public Health Division’s Center for Public Health Practice and is charged with preventing the spread of communicable diseases in the State of Oregon through surveillance and epidemiologic studies as well as education and preventive actions. The section serves all Oregonians and works directly with local health departments, private physicians, other health care providers, other Public Health Division staff, and staff members of other state and federal agencies. Click here to learn more.
This is a full-time, permanent, classified position represented by a union. This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.
What will you do?
As the Healthcare Associated Infection (HAI) Office Specialist you will coordinate meetings; take meeting minutes; create tracking tools; assist with hiring and onboarding paperwork of new employees; assist with Emerging Infections Program (EIP) project data entry; support interagency communication needs; help ensure staff awareness of current policies and requirements; coordinate travel; assist with telecommuting needs; and acts as a backup in-house expert to ensure operation of ACDP 24/7 line. In addition, you will organize and maintain filing systems; maintain the supervisor’s calendar and schedule appointments and conferences; make travel arrangements, maintain attendance and other personnel and payroll records for the work unit; perform budget-related activities and monitor expenditures. You will also perform specialized record processing activities; perform data entry and assure the accuracy of database information. This position is critical to provide infrastructure support across ACDP’s HAI Programs and ensuring compliance with CDC EIP milestones and progress reporting.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and Retirement plans
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
The Oregon Health Authority is committed to:
Eliminating health inequities in Oregon by 2030
Becoming an anti-racist organization
Developing and promoting culturally and linguistically appropriate programs, and
Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
Minimum Requirements:
Two (2) years of general clerical experience, one (1) year of which included typing, word processing, or other experience generating documents.
OR; An Associate's degree.
OR; Graduation from a private school of business with a certificate AND one (1) year of general clerical experience.
Desired Attributes:
Experience working in a medical or private or public health environment and familiarity with medical records is preferred.
Experience performing quality data entry with a high level of accuracy.
Experience adhering to the highest standards of confidentiality regarding patient information is required.
Strong background in technical or scientific writing.
Experience using MS Word, Excel, Access and FileMaker.
Experience transcribing and finalizing meeting minutes.
Experience producing computerized charts, graphs, and reports.
Experience scheduling and coordinating meetings and disseminating documents.
Experience promoting a culturally competent and diverse work environment.
Working Conditions:
The work of this role will be performed in a hybrid environment where work may be conducted remotely with appropriate access to the needed operating systems and technology. There are times when the work will be performed on-site located at the Oregon Health Authority Public Health Division, 800 NE Oregon St, Portland, OR 97232.
To view this job announcement and apply, please click here: https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/Healthcare-Associated-Infection--HAI--Office-Specialist--Office-Specialist-2--Portland--OR--Hybrid-_REQ-133830
Aug 09, 2023
Full time
REQ-133830
Close Date: 08/27/2023 @ 11:59 PM
Monthly Salary: $2,823 - $4,073
Work Location: Portland, OR (Hybrid)
The Oregon Health Authority (OHA), Public Health Division (PHD), Acute and Communicable Disease Prevention (ACDP) in Portland, Oregon has a career opportunity for a Healthcare Associated Infection (HAI) Office Specialist (Office Specialist 2) to provide administrative support for Healthcare-Associated Infections (HAI) staff and maintain administration of the HAI Emerging Infections Program grant and activities.
This exciting opportunity exists within the Acute and Communicable Disease Prevention (ACDP) Section of the Public Health Division’s Center for Public Health Practice and is charged with preventing the spread of communicable diseases in the State of Oregon through surveillance and epidemiologic studies as well as education and preventive actions. The section serves all Oregonians and works directly with local health departments, private physicians, other health care providers, other Public Health Division staff, and staff members of other state and federal agencies. Click here to learn more.
This is a full-time, permanent, classified position represented by a union. This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.
What will you do?
As the Healthcare Associated Infection (HAI) Office Specialist you will coordinate meetings; take meeting minutes; create tracking tools; assist with hiring and onboarding paperwork of new employees; assist with Emerging Infections Program (EIP) project data entry; support interagency communication needs; help ensure staff awareness of current policies and requirements; coordinate travel; assist with telecommuting needs; and acts as a backup in-house expert to ensure operation of ACDP 24/7 line. In addition, you will organize and maintain filing systems; maintain the supervisor’s calendar and schedule appointments and conferences; make travel arrangements, maintain attendance and other personnel and payroll records for the work unit; perform budget-related activities and monitor expenditures. You will also perform specialized record processing activities; perform data entry and assure the accuracy of database information. This position is critical to provide infrastructure support across ACDP’s HAI Programs and ensuring compliance with CDC EIP milestones and progress reporting.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and Retirement plans
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
The Oregon Health Authority is committed to:
Eliminating health inequities in Oregon by 2030
Becoming an anti-racist organization
Developing and promoting culturally and linguistically appropriate programs, and
Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
Minimum Requirements:
Two (2) years of general clerical experience, one (1) year of which included typing, word processing, or other experience generating documents.
OR; An Associate's degree.
OR; Graduation from a private school of business with a certificate AND one (1) year of general clerical experience.
Desired Attributes:
Experience working in a medical or private or public health environment and familiarity with medical records is preferred.
Experience performing quality data entry with a high level of accuracy.
Experience adhering to the highest standards of confidentiality regarding patient information is required.
Strong background in technical or scientific writing.
Experience using MS Word, Excel, Access and FileMaker.
Experience transcribing and finalizing meeting minutes.
Experience producing computerized charts, graphs, and reports.
Experience scheduling and coordinating meetings and disseminating documents.
Experience promoting a culturally competent and diverse work environment.
Working Conditions:
The work of this role will be performed in a hybrid environment where work may be conducted remotely with appropriate access to the needed operating systems and technology. There are times when the work will be performed on-site located at the Oregon Health Authority Public Health Division, 800 NE Oregon St, Portland, OR 97232.
To view this job announcement and apply, please click here: https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/Healthcare-Associated-Infection--HAI--Office-Specialist--Office-Specialist-2--Portland--OR--Hybrid-_REQ-133830
Cummins Behavioral Health Systems, Inc. is seeking candidate for our HR team in the role as Payroll Specialist/Benefit Coordinator. This position will be based in Avon, Indiana with remote work options with a Monday to Friday from 8:30 am to 5:00 pm schedule.
Job Summary:
Under the supervision of the Chief Officer of Human Resources, the Payroll Specialist/Benefits Coordinator provides support services for the Human Resources Department. Responsibilities include, but are not limited to, processing payroll and completion of all payroll related reports, record keeping, new employee processing, benefit administration, and governmental reporting requirements.
Essential Functions:
Process payroll using PayCom.
Create and maintain payroll reports.
Prepare payroll journal entries each pay period for accounting (Business Office.)
Prepare bi-weekly payroll requisitions.
Prepare monthly insurance requisitions.
Prepare time off reports each pay period to Information Systems for efficiency reporting.
Prepare 401(k) contributions roster report each pay period for submission of 401(k) contributions to American Funds.
Meet with new employees to explain insurance benefits & enroll in insurance as applicable.
Process employee separations (payroll/benefits).
Provide Human Resources customer service.
Additional Responsibilities:
Assist with preparation of annual corporate budget spreadsheet by providing information on 401(k) employer contribution amounts and employer health insurance costs.
Prepares census data on an annual basis for 401(k) year-end reporting and for medical insurance renewal.
Assist with preparation of EEO-1 data for reporting.
Collect and prepare information for workers' compensation audit and 401(k) audit.
Provides financial reporting for senior management as requested.
Will assume other appropriate duties and responsibilities as determined necessary and/or assigned.
"Cummins is one of the State's top-rated community mental/behavioral health and addiction services centers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction."
Education and/or Experience Needed:
Prefer AS or BS degree in Human Resources, Accounting, Business, or related field; or equivalent related experience in payroll processing and/or Human Resources desired.
Minimum of 3-4 years Payroll experience using PayCom or similar payroll processing software.
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health , Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Our generous benefit package includes:
Health, Dental, Vision Insurance
Group Term Life Insurance and Voluntary Term Life Insurance
Short-Term and Long Term Disability Insurance
Matching 401(k)
Section 125 Flexible Spending Account Plan – For Unreimbursed Medical Expenses and/or Dependent Care
Paid Time Off (PTO) Program
8 Paid Holidays
If you meet the requirements listed or have questions, we are interested in hearing from you. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.*CB For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/226688-47726.html
Jul 15, 2023
Full time
Cummins Behavioral Health Systems, Inc. is seeking candidate for our HR team in the role as Payroll Specialist/Benefit Coordinator. This position will be based in Avon, Indiana with remote work options with a Monday to Friday from 8:30 am to 5:00 pm schedule.
Job Summary:
Under the supervision of the Chief Officer of Human Resources, the Payroll Specialist/Benefits Coordinator provides support services for the Human Resources Department. Responsibilities include, but are not limited to, processing payroll and completion of all payroll related reports, record keeping, new employee processing, benefit administration, and governmental reporting requirements.
Essential Functions:
Process payroll using PayCom.
Create and maintain payroll reports.
Prepare payroll journal entries each pay period for accounting (Business Office.)
Prepare bi-weekly payroll requisitions.
Prepare monthly insurance requisitions.
Prepare time off reports each pay period to Information Systems for efficiency reporting.
Prepare 401(k) contributions roster report each pay period for submission of 401(k) contributions to American Funds.
Meet with new employees to explain insurance benefits & enroll in insurance as applicable.
Process employee separations (payroll/benefits).
Provide Human Resources customer service.
Additional Responsibilities:
Assist with preparation of annual corporate budget spreadsheet by providing information on 401(k) employer contribution amounts and employer health insurance costs.
Prepares census data on an annual basis for 401(k) year-end reporting and for medical insurance renewal.
Assist with preparation of EEO-1 data for reporting.
Collect and prepare information for workers' compensation audit and 401(k) audit.
Provides financial reporting for senior management as requested.
Will assume other appropriate duties and responsibilities as determined necessary and/or assigned.
"Cummins is one of the State's top-rated community mental/behavioral health and addiction services centers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction."
Education and/or Experience Needed:
Prefer AS or BS degree in Human Resources, Accounting, Business, or related field; or equivalent related experience in payroll processing and/or Human Resources desired.
Minimum of 3-4 years Payroll experience using PayCom or similar payroll processing software.
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health , Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
Our generous benefit package includes:
Health, Dental, Vision Insurance
Group Term Life Insurance and Voluntary Term Life Insurance
Short-Term and Long Term Disability Insurance
Matching 401(k)
Section 125 Flexible Spending Account Plan – For Unreimbursed Medical Expenses and/or Dependent Care
Paid Time Off (PTO) Program
8 Paid Holidays
If you meet the requirements listed or have questions, we are interested in hearing from you. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.*CB For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/226688-47726.html
R2070113 Associate Cost Control Specialist
Jacksonville, Florida OR
Fairfax, Virginia
KBR Government Solutions delivers full life cycle professional and technical solutions that improve operational readiness and drive innovation. Our solutions help ensure mission success on land, air, sea, space and cyberspace for the Department of Defense, intelligence community, NASA and other federal agencies. KBR’s areas of expertise include engineering, logistics, operations, science, program management, mission IT and cybersecurity.
Our people make the world a more productive, efficient and fascinating place. And that’s only the beginning.
KBR is complying with the federal government’s COVID-19 vaccine requirement and as such KBR will require that all U.S. employees be fully vaccinated as a condition of employment. To ensure compliance, all employees described will need to provide proof of COVID-19 vaccination on or before their start date. In accordance with U.S. law and if applicable, KBR will provide disability-based reasonable accommodations, medical exceptions, and religion-based reasonable accommodations.
Title: Associate Specialist – Cost Control
KBR is seeking an enthusiastic associate/entry-level Cost Control Specialist with excellent analytical skills to grow with us in a direct hire capacity. Train with a highly functional team of Program Planning and Controls Professionals to perform assignments for various contract types.
Ultimately, develop skills to:
Display core competencies by analyzing possible solutions using standard procedures while developing advanced skills to include:
Analyze cost trends in order to correct errors and provide forward guidance to maximize revenue and profit and minimize cost variances.
Develop and control baselines and budgets.
Monitor schedule/milestones to facilitate estimates to complete and process scope changes.
Prepare and deliver customer report deliverables per the contract terms and conditions.
Analyze/modify cost estimates and re-baseline programs as the need is identified.
Prepare forecasts using program resource estimates with appropriately applied rates and factors.
Develop price/cost estimates utilizing established pricing concepts and applications.
Application of FAR, CAS and government accounting standards.
Develop Work Breakdown Structure (WBS), perform maintenance and charge number control.
Analyze program funding requirements and track subcontractor costs & fee.
Track, trend, forecast and analyze subcontractor and vendor invoices.
Identify, diagnose and resolve moderately complex problems independently.
Actively participate in:
Developing and carrying out long/short-term objectives and balance multiple priorities.
Developing presentations and reports for internal and external customers.
Perform moderately complex accounting and analytical tasks, including transaction processing, account reconciliation and analysis.
Education/Required Experience:
Undergraduate degree required (Accounting, Finance, or other Technical Degree preferred).
Internship in Accounting/Cost/Finance or maximum 2 years of experience.
Ideal Candidate:
Enthusiastic candidate with the following attributes:
Inquisitive
Eager to grow and advance
Team oriented
Willingness to embrace a challenge
Resilient to change
Excellent written, verbal and interpersonal communication skills
Proficiency in Microsoft Office Suite (especially Excel)
#LI-SC1
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Jun 22, 2023
Full time
R2070113 Associate Cost Control Specialist
Jacksonville, Florida OR
Fairfax, Virginia
KBR Government Solutions delivers full life cycle professional and technical solutions that improve operational readiness and drive innovation. Our solutions help ensure mission success on land, air, sea, space and cyberspace for the Department of Defense, intelligence community, NASA and other federal agencies. KBR’s areas of expertise include engineering, logistics, operations, science, program management, mission IT and cybersecurity.
Our people make the world a more productive, efficient and fascinating place. And that’s only the beginning.
KBR is complying with the federal government’s COVID-19 vaccine requirement and as such KBR will require that all U.S. employees be fully vaccinated as a condition of employment. To ensure compliance, all employees described will need to provide proof of COVID-19 vaccination on or before their start date. In accordance with U.S. law and if applicable, KBR will provide disability-based reasonable accommodations, medical exceptions, and religion-based reasonable accommodations.
Title: Associate Specialist – Cost Control
KBR is seeking an enthusiastic associate/entry-level Cost Control Specialist with excellent analytical skills to grow with us in a direct hire capacity. Train with a highly functional team of Program Planning and Controls Professionals to perform assignments for various contract types.
Ultimately, develop skills to:
Display core competencies by analyzing possible solutions using standard procedures while developing advanced skills to include:
Analyze cost trends in order to correct errors and provide forward guidance to maximize revenue and profit and minimize cost variances.
Develop and control baselines and budgets.
Monitor schedule/milestones to facilitate estimates to complete and process scope changes.
Prepare and deliver customer report deliverables per the contract terms and conditions.
Analyze/modify cost estimates and re-baseline programs as the need is identified.
Prepare forecasts using program resource estimates with appropriately applied rates and factors.
Develop price/cost estimates utilizing established pricing concepts and applications.
Application of FAR, CAS and government accounting standards.
Develop Work Breakdown Structure (WBS), perform maintenance and charge number control.
Analyze program funding requirements and track subcontractor costs & fee.
Track, trend, forecast and analyze subcontractor and vendor invoices.
Identify, diagnose and resolve moderately complex problems independently.
Actively participate in:
Developing and carrying out long/short-term objectives and balance multiple priorities.
Developing presentations and reports for internal and external customers.
Perform moderately complex accounting and analytical tasks, including transaction processing, account reconciliation and analysis.
Education/Required Experience:
Undergraduate degree required (Accounting, Finance, or other Technical Degree preferred).
Internship in Accounting/Cost/Finance or maximum 2 years of experience.
Ideal Candidate:
Enthusiastic candidate with the following attributes:
Inquisitive
Eager to grow and advance
Team oriented
Willingness to embrace a challenge
Resilient to change
Excellent written, verbal and interpersonal communication skills
Proficiency in Microsoft Office Suite (especially Excel)
#LI-SC1
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Position Overview
The most successful Client Finance Specialists (CFS) contribute to organizational excellence through exceptional delivery of all financial services to our clients. The ability to manage timelines, communicate effectively, prioritize, and maintain attention to detail are essential to a successful CFS. Demonstrating initiative by asking probing questions, challenging the status quo, and applying analytical thinking to find resourceful solutions are crucial. The greatest quality that a CFS could possess is striving to exceed their previous-best performance by exhibiting a commitment to continuous learning and development.
Organization
The CFS supports assigned Client Finance Manager(s) in the execution of the company’s business plan metrics and initiatives. They will achieve this by focusing on results and desired outcomes, making timely, informed decisions that take into account the facts, goals, constraints and risk. The CFS works collaboratively with internal and external stakeholders to ensure financial services are delivered to the client’s expectation resulting in respect and trust regarding financial program management. This requires extensive direct communication with internal departments. Proficiently respond to calls and emails from clients by demonstrating a strong understanding of the relocation process and their financial needs.
Core Responsibilities
The CFS plays a key role in ensuring the financial services are administered smoothly by:
Efficiently and accurately processing expense audits
Application of taxable and excludable expenses, wage gross ups, wage requests and payroll reporting
Equity funding
Mortgage payoff
Home sale reconciliations
Invoicing, cash application and financial audits
Performance Objectives
Proactively manage tasks that support the financial needs of RELO Direct clients by managing accounts payable and receivable, cash applications, payroll reporting, home sale reconciliations and financial audits.
Act with customers in mind to establish effective relationships that foster trust and respect.
Demonstrate a results-focus and initiative mindset by achieving key performance metrics and influencing teammates to achieve total company results.
Use first-hand customer information and feedback for improvements in process, product or services.
Continuously build knowledge and skills to improve performance and enhance value to our customers.
Communicate orally and in written form with clarity and good effect, understand clearly and quickly when instructions are given, and practice judgment on what information is important, what should be communicated how, to whom and when.
Support RELO Direct in the strategic development of customer relationships by sharing expertise, leveraging resources and anticipating needs that result in excellent service.
Requirements
Demonstrated experience in customer service; ability to communicate effectively and efficiently while fostering respectful, customer -service oriented professional relationships
Strong analytical skills: the ability to troubleshoot and resolve technical issues while learning new technologies quickly
Strong communication and interpersonal skills: written and verbal.
Proficient in Microsoft Office, especially Excel
Ability to thrive in a fast-paced environment while working work effectively with all levels of management
Intellectual curiosity and the ability to work independently and with a team
Aptitude for working with financial data
Strong multi-tasking, prioritizing, and organizational skills
Detail orientation and a high degree of accuracy
The selected candidate will be required to pass government security clearance.
May 12, 2023
Full time
Position Overview
The most successful Client Finance Specialists (CFS) contribute to organizational excellence through exceptional delivery of all financial services to our clients. The ability to manage timelines, communicate effectively, prioritize, and maintain attention to detail are essential to a successful CFS. Demonstrating initiative by asking probing questions, challenging the status quo, and applying analytical thinking to find resourceful solutions are crucial. The greatest quality that a CFS could possess is striving to exceed their previous-best performance by exhibiting a commitment to continuous learning and development.
Organization
The CFS supports assigned Client Finance Manager(s) in the execution of the company’s business plan metrics and initiatives. They will achieve this by focusing on results and desired outcomes, making timely, informed decisions that take into account the facts, goals, constraints and risk. The CFS works collaboratively with internal and external stakeholders to ensure financial services are delivered to the client’s expectation resulting in respect and trust regarding financial program management. This requires extensive direct communication with internal departments. Proficiently respond to calls and emails from clients by demonstrating a strong understanding of the relocation process and their financial needs.
Core Responsibilities
The CFS plays a key role in ensuring the financial services are administered smoothly by:
Efficiently and accurately processing expense audits
Application of taxable and excludable expenses, wage gross ups, wage requests and payroll reporting
Equity funding
Mortgage payoff
Home sale reconciliations
Invoicing, cash application and financial audits
Performance Objectives
Proactively manage tasks that support the financial needs of RELO Direct clients by managing accounts payable and receivable, cash applications, payroll reporting, home sale reconciliations and financial audits.
Act with customers in mind to establish effective relationships that foster trust and respect.
Demonstrate a results-focus and initiative mindset by achieving key performance metrics and influencing teammates to achieve total company results.
Use first-hand customer information and feedback for improvements in process, product or services.
Continuously build knowledge and skills to improve performance and enhance value to our customers.
Communicate orally and in written form with clarity and good effect, understand clearly and quickly when instructions are given, and practice judgment on what information is important, what should be communicated how, to whom and when.
Support RELO Direct in the strategic development of customer relationships by sharing expertise, leveraging resources and anticipating needs that result in excellent service.
Requirements
Demonstrated experience in customer service; ability to communicate effectively and efficiently while fostering respectful, customer -service oriented professional relationships
Strong analytical skills: the ability to troubleshoot and resolve technical issues while learning new technologies quickly
Strong communication and interpersonal skills: written and verbal.
Proficient in Microsoft Office, especially Excel
Ability to thrive in a fast-paced environment while working work effectively with all levels of management
Intellectual curiosity and the ability to work independently and with a team
Aptitude for working with financial data
Strong multi-tasking, prioritizing, and organizational skills
Detail orientation and a high degree of accuracy
The selected candidate will be required to pass government security clearance.
This position is remote-eligible and only for consideration within the United States where WRI is state registered. WRI is unable to sponsor this role for visa work authorization.
About the Program:
WRI's Operations department strives to make all global offices fully capable and low risk, enhancing their operational capabilities, establishing sustainable growth through a bond of mutual respect, collaboration and sharing knowledge across the sisterhood of WRI offices. This is done by targeting upon standards of performance, measuring the efficiency and effectiveness for the sisterhood of offices
Job Highlight:
World Resources Institute is seeking a Payroll Specialist in carrying out the listed responsibilities of the accounting department. The goal is to contribute to the overall efficient operation of the department and help the WRI to be fully aware of its financial condition. In this role you will primarily be responsible for processing payroll, which includes all payroll calculations, leaves insurance premium etc. You should have a strong payroll experience, able to work comfortably with numbers and have an impeccable attention to detail. You will be supported by a team of 11 strong accountants. You will report to the Payroll Manager.
What will you do:
Payroll (50% time):
Calculate and Enter payroll data in the ADP system for review
Manage all state reporting requirements, including garnishments, payroll withholding tax reporting, and payments to appropriate agencies to all states WRI has presence
Complete State registrations for new staff
Calculate state insurance premium and process payments
Manage all quarterly payroll tax reconciliations (including 941’s, FUTA, and SUTA), and annual W-2 filings
Maintain accurate payroll records
Support staff with payroll question and other issues
Timesheet Management (40% time):
Process timesheets in Costpoint
Review timesheets submissions and contact employees with missing timesheets
Process leaves in CostPoint
Set up new and terminated employees in Costpoint
Accounting Support (10% time):
Reconcile some assigned balance sheet accounts
Assist with ad hoc payroll projects as needed, as well as any ad hoc reporting, analysis, and reconciliation of people data as required
Support payroll manager with audit questions
Any additional responsibility set by Manager
What will you need:
Education: You have a completed a bachelor degree in the finance or Accounting or related fields
Experience: You have a minimum of 3 years full-time relevant work experience in payroll and timesheets management. you have experience with ADP and an ERP
Languages: able to speak and write in English
Potential Salary:
Salary range is: 69,000 to 78,000 USD. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 19, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
May 11, 2023
Full time
This position is remote-eligible and only for consideration within the United States where WRI is state registered. WRI is unable to sponsor this role for visa work authorization.
About the Program:
WRI's Operations department strives to make all global offices fully capable and low risk, enhancing their operational capabilities, establishing sustainable growth through a bond of mutual respect, collaboration and sharing knowledge across the sisterhood of WRI offices. This is done by targeting upon standards of performance, measuring the efficiency and effectiveness for the sisterhood of offices
Job Highlight:
World Resources Institute is seeking a Payroll Specialist in carrying out the listed responsibilities of the accounting department. The goal is to contribute to the overall efficient operation of the department and help the WRI to be fully aware of its financial condition. In this role you will primarily be responsible for processing payroll, which includes all payroll calculations, leaves insurance premium etc. You should have a strong payroll experience, able to work comfortably with numbers and have an impeccable attention to detail. You will be supported by a team of 11 strong accountants. You will report to the Payroll Manager.
What will you do:
Payroll (50% time):
Calculate and Enter payroll data in the ADP system for review
Manage all state reporting requirements, including garnishments, payroll withholding tax reporting, and payments to appropriate agencies to all states WRI has presence
Complete State registrations for new staff
Calculate state insurance premium and process payments
Manage all quarterly payroll tax reconciliations (including 941’s, FUTA, and SUTA), and annual W-2 filings
Maintain accurate payroll records
Support staff with payroll question and other issues
Timesheet Management (40% time):
Process timesheets in Costpoint
Review timesheets submissions and contact employees with missing timesheets
Process leaves in CostPoint
Set up new and terminated employees in Costpoint
Accounting Support (10% time):
Reconcile some assigned balance sheet accounts
Assist with ad hoc payroll projects as needed, as well as any ad hoc reporting, analysis, and reconciliation of people data as required
Support payroll manager with audit questions
Any additional responsibility set by Manager
What will you need:
Education: You have a completed a bachelor degree in the finance or Accounting or related fields
Experience: You have a minimum of 3 years full-time relevant work experience in payroll and timesheets management. you have experience with ADP and an ERP
Languages: able to speak and write in English
Potential Salary:
Salary range is: 69,000 to 78,000 USD. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 19, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This position will be based in the WRI Office in the United States. Existing work authorization is required at the time of application submission.
About the Program: Our global environmental research organization has grown rapidly. We seek a proactive, communicative benefits and information systems professional who is employee-focused and mission-driven with a strong interest in collaborating with our staff and Global Human Resources Network.
Job Highlight:
Reporting to the Global Talent Information Systems Manager/Interim Global Benefits Lead, you will assist to administer, update, and communicate employee benefits programs including medical, dental, vision, life, insurance, and pension plans in this role.
What will you do:
60% of time:
Process ADP New Hires through ADP Onboarding and Information Retrieval, including assisting with Personnel Action Management Forms (PAF) for payroll
Process invoices from benefits vendors, reconcile and audit monthly insurance invoices and deduction reports, and resolve billing, cancelations or change to coverages and HSA transmittals
Learn and Serve as a back up to the HR practitioner that makes changes to process payroll in the HR-Accounting biweekly payroll process
Help answer benefit enrollment questions for new hires, terminations, employees with change requests, employment status change requests, sabbatical and other requests
Help respond to daily employee inquiries, which often involves advisement, troubleshooting, and benefit claims assistance
Edit/update annual benefit guides. Help ensure compliance with programs and respective staff
25% of time:
Update compliance posters/postings physically or online versions Create guidance documents and slide decks for common requests (e.g. FAQs for processes frequently leveraged by our staff, help update/upkeep the intranet benefits pages to ease access to employees, collaborate with Accounting to incorporate their feedback to alleviate issues created by separation of information sources)
Miscellaneous projects to organize/audit information across the HRIS includes: Employee Data, Process refinement, automations, system efficiencies, etc.
15% of time:
Audit/help maintain HRIS database (ADP) to ensure database accurately reflects all staff enrollments and changes in all benefit plans (medical, dental, Life, AD&D, STD, LTD, HSA, FSA, Dependent Care, pension, and any other benefits), update all personnel digital files and forms
Use the HRIS database learn to generate reports to simplify data requests to help with salary survey completion
Assist in noticing patters and suggesting data architecture to better capture changes in the HRIS system that will help influence decision making/resources needs to different employee change process depending on frequency
Manage data to support due diligence requests and learn to create internal dashboards for HR insights
What will you need:
Education: you have a completed Bachelor’s degree
Experience: Minimum of 3+ years of work experience with at least one year in employee benefits
Experience in an HR information system, Microsoft Office (Specifically PowerPoint and Excel), and SharePoint. Knowledge of ADP is preferred
Experience working with numbers with an interest in process improvements
Knowledge of US labor laws relating to employee benefits
Customer service skills and interest in working with diverse employees with high expectations across all levels and departments
Ability to multi-task, set priorities, and work independently
Experience handling confidential information
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work
Potential Salary: Salary range is between 69,000 and 78,000 USD. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of June 2, 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
May 11, 2023
Full time
This position will be based in the WRI Office in the United States. Existing work authorization is required at the time of application submission.
About the Program: Our global environmental research organization has grown rapidly. We seek a proactive, communicative benefits and information systems professional who is employee-focused and mission-driven with a strong interest in collaborating with our staff and Global Human Resources Network.
Job Highlight:
Reporting to the Global Talent Information Systems Manager/Interim Global Benefits Lead, you will assist to administer, update, and communicate employee benefits programs including medical, dental, vision, life, insurance, and pension plans in this role.
What will you do:
60% of time:
Process ADP New Hires through ADP Onboarding and Information Retrieval, including assisting with Personnel Action Management Forms (PAF) for payroll
Process invoices from benefits vendors, reconcile and audit monthly insurance invoices and deduction reports, and resolve billing, cancelations or change to coverages and HSA transmittals
Learn and Serve as a back up to the HR practitioner that makes changes to process payroll in the HR-Accounting biweekly payroll process
Help answer benefit enrollment questions for new hires, terminations, employees with change requests, employment status change requests, sabbatical and other requests
Help respond to daily employee inquiries, which often involves advisement, troubleshooting, and benefit claims assistance
Edit/update annual benefit guides. Help ensure compliance with programs and respective staff
25% of time:
Update compliance posters/postings physically or online versions Create guidance documents and slide decks for common requests (e.g. FAQs for processes frequently leveraged by our staff, help update/upkeep the intranet benefits pages to ease access to employees, collaborate with Accounting to incorporate their feedback to alleviate issues created by separation of information sources)
Miscellaneous projects to organize/audit information across the HRIS includes: Employee Data, Process refinement, automations, system efficiencies, etc.
15% of time:
Audit/help maintain HRIS database (ADP) to ensure database accurately reflects all staff enrollments and changes in all benefit plans (medical, dental, Life, AD&D, STD, LTD, HSA, FSA, Dependent Care, pension, and any other benefits), update all personnel digital files and forms
Use the HRIS database learn to generate reports to simplify data requests to help with salary survey completion
Assist in noticing patters and suggesting data architecture to better capture changes in the HRIS system that will help influence decision making/resources needs to different employee change process depending on frequency
Manage data to support due diligence requests and learn to create internal dashboards for HR insights
What will you need:
Education: you have a completed Bachelor’s degree
Experience: Minimum of 3+ years of work experience with at least one year in employee benefits
Experience in an HR information system, Microsoft Office (Specifically PowerPoint and Excel), and SharePoint. Knowledge of ADP is preferred
Experience working with numbers with an interest in process improvements
Knowledge of US labor laws relating to employee benefits
Customer service skills and interest in working with diverse employees with high expectations across all levels and departments
Ability to multi-task, set priorities, and work independently
Experience handling confidential information
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work
Potential Salary: Salary range is between 69,000 and 78,000 USD. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of June 2, 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Cummins Behavioral Health Systems Inc. is seeking candidates for a position as Human Resource Administrative Assistant based at our HR office located in Avon, Indiana .
Job Summary:
The HR Administrative Assistant will assist/oversee a variety of Human Resources (HR) activities and will support the mission, vision, values, and operational goals of the organization. Primary responsibilities will include, but are not limited to: maintaining personnel files, processing separated personnel documents and files, assist with payroll and benefits, and a variety of general Human Resources initiatives, while ensuring all are in adherence with governing agencies, funding sources, and the Corporate Compliance Program at Cummins Behavioral Health Systems, Inc.
Essential Functions:
Assist Human Resources with administrative duties and coordination, data entry and filing.
Monitor HR general phone extension voicemail and email.
Field external and internal requests for employment verification.
Routinely audit, update, and confirm personnel files and Paycom HRIS are current and consistent.
Removes separated employees' files for storage and maintains list for easy retrieval if necessary.
Complete new hire & quarterly background checks, e.g., Medicaid Fraud, Sex Offender, etc.
Assist with processing payroll biweekly, and serve as back-up to Payroll Specialist
Assist Executive Assistant with ordering office supplies & monitoring supply room.
Will assume other appropriate duties and responsibilities as determined necessary and/or assigned.
Benefits include:
Competitive salaries
Excellent work life balance (paid time off and holidays)
Comprehensive benefit package
Matching contributions to your 401K program
Cummins is one of the State's top-rated community mental/behavioral health and addiction services centers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Education and/or Experience:
High School graduate or equivalent required.
3 years working knowledge of Microsoft Windows environment, e.g., Excel, Outlook, Office 365, Access database, etc. is preferred.
Have working knowledge of payroll processes, HRIS, and employee benefits is preferred.
Certification, Associate or Bachelor degree in Human Resources, Business, or related field; or equivalent related experience in Human Resources is preferred.
Knowledge, Skills & Abilities:
Good organizational skills; able to adjust to changing demands while maintaining priorities.
Must have excellent communication skills, as well as safeguarding confidentiality of sensitive information.
Demonstrate initiative and commitment to quality and customer satisfaction.
Demonstrate ability to work independently and exercise independent judgment
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/225597-47726.html
May 10, 2023
Full time
Cummins Behavioral Health Systems Inc. is seeking candidates for a position as Human Resource Administrative Assistant based at our HR office located in Avon, Indiana .
Job Summary:
The HR Administrative Assistant will assist/oversee a variety of Human Resources (HR) activities and will support the mission, vision, values, and operational goals of the organization. Primary responsibilities will include, but are not limited to: maintaining personnel files, processing separated personnel documents and files, assist with payroll and benefits, and a variety of general Human Resources initiatives, while ensuring all are in adherence with governing agencies, funding sources, and the Corporate Compliance Program at Cummins Behavioral Health Systems, Inc.
Essential Functions:
Assist Human Resources with administrative duties and coordination, data entry and filing.
Monitor HR general phone extension voicemail and email.
Field external and internal requests for employment verification.
Routinely audit, update, and confirm personnel files and Paycom HRIS are current and consistent.
Removes separated employees' files for storage and maintains list for easy retrieval if necessary.
Complete new hire & quarterly background checks, e.g., Medicaid Fraud, Sex Offender, etc.
Assist with processing payroll biweekly, and serve as back-up to Payroll Specialist
Assist Executive Assistant with ordering office supplies & monitoring supply room.
Will assume other appropriate duties and responsibilities as determined necessary and/or assigned.
Benefits include:
Competitive salaries
Excellent work life balance (paid time off and holidays)
Comprehensive benefit package
Matching contributions to your 401K program
Cummins is one of the State's top-rated community mental/behavioral health and addiction services centers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Education and/or Experience:
High School graduate or equivalent required.
3 years working knowledge of Microsoft Windows environment, e.g., Excel, Outlook, Office 365, Access database, etc. is preferred.
Have working knowledge of payroll processes, HRIS, and employee benefits is preferred.
Certification, Associate or Bachelor degree in Human Resources, Business, or related field; or equivalent related experience in Human Resources is preferred.
Knowledge, Skills & Abilities:
Good organizational skills; able to adjust to changing demands while maintaining priorities.
Must have excellent communication skills, as well as safeguarding confidentiality of sensitive information.
Demonstrate initiative and commitment to quality and customer satisfaction.
Demonstrate ability to work independently and exercise independent judgment
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.
We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/225597-47726.html
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado offers amazing opportunities for talented, forward-thinking, innovative individuals who share our vision of helping girls and young women change the world for the better.
Girl Scouts has been equipping girls to achieve their full potential more than 100 years-and today, Girl Scouts stands as the preeminent leadership development organization for girls, with 2.5 million members across the nation and around the globe.
At Girl Scouts of Colorado, we serve more than 20,000 members and we believe all girls should have the opportunity to reach their full potential and all girls have the power to change the world.
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from other historically marginalized groups are strongly encouraged to apply.
Here's your opportunity to enhance your career while making a difference in girls' lives and in the world!
You will be joining a supportive and flexible work environment with team members who work together to champion girl ambition. We are on a mission to build girls of courage, confidence, and character who make the world a better place. The right candidate won't just be promoting a program. Their work will impact and change future generations!
What is a Membership Specialist?
The Membership Specialist is responsible for duties relating to the identification, recruitment, and retention of adult volunteers and youth members. They are responsible for implementing and assessing comprehensive year-round recruitment and membership support strategies that increase youth and volunteer membership and enhance retention. As a part of the member experience, the Membership Specialist is responsible for successfully converting leads of individuals interested in joining Girl Scouts into registered members and volunteers.
**It is required that the Membership Specialist resides within (or in close proximity to) the mountain communities of Colorado, USA.
T he mountain communities, for the purpose of defining regions within the Girl Scouts of Colorado, include Chaffee County, Summit County, Hayden County, Grand County, Mesa County, Steamboat Springs, Eagle County, or Walden County.
Volunteer & Member Retention
Develop, cultivate, and support relationships with service unit and troop volunteers in assigned area to support delivery of Girl Scout programming.
Provide ongoing support, supervision, and direction to administrative volunteers in assigned geographic areas by interpreting Girl Scouts of the USA and council policies, standards, and procedures and by directing volunteers to additional support services.
Identify the need for and provides timely problem solving and conflict resolution support/intervention when appropriate.
Serve as the main point of contact for geographic area volunteers relaying pertinent information to council staff and to guide volunteers to additional support services and resources.
Work collaboratively with all Council departments to ensure council program and initiatives are successfully marketed to youth and adult membership.
Provide professional, superior customer service to all internal and external customers, members, volunteers, staff and other community contacts in person, electronically and by phone.
Volunteer & Member Recruitment
Through analysis of community needs, demographic data and membership statistics, develop, design and conduct recruitment and retention plan for youth and volunteer membership growth in designated geographic areas.
Establish the appropriate volunteer support team to accomplish key priorities by selecting, appointing, and coaching volunteers in assigned geographic areas.
Membership Conversion
Guide potential adult and youth members on the Salesforce pipeline through conversion by phone calls, emails, etc.
Follow up on new leads and referrals resulting from field activity in a timely fashion.
Coordinate the placement of registered Girl Scouts into appropriate troops.
Coordinate the placement of registered adults into appropriate volunteer roles.
Ensure that diversity and pluralism is embraced and incorporated into the daily work of the position.
Active participation in the development of environments that foster diversity, equity, inclusion, and access through words, actions, and attitude.
Perform other duties as necessary or assigned.
Other Responsibilities
Collaborate with other members of the regional and volunteer support, recruitment, and placement specialist teams statewide to ensure the effective implementation of local and statewide renewal and member engagement strategies.
Collaborate with the program team to drive participation in staff-led program opportunities.
Collaborate with the customer care and data teams to ensure prompt response to customer inquiries and accuracy of membership data.
Collaborate with Product Program team to drive participation in and deliver on a positive member experience within the product programs.
Support the efforts and commitments of Girl Scouts of Colorado in the area of pluralism and diversity throughout the organization and within each community served.
JOB QUALIFICATIONS
Strong written, oral, and interpersonal communication skills, including public speaking and networking skills required.
Skills in conflict resolution and mediation.
Knowledge of volunteer management strategies preferred.
Passionate about working in an organization that values and promotes diversity, equity, inclusion, and anti-racism.
Bilingual skills desired but not required.
Must pass a criminal background check.
EDUCATIONAL OR FORMAL TRAINING
No formal educational requirements
EXPERIENCE
Experience in membership development, recruitment and/or retention, preferred.
Experienced in data management using sales/customer management software (Salesforce) preferred.
MATERIAL AND EQUIPMENT DIRECTLY USED
Computer and related software, telephone, e-mail, fax machines, copiers and equipment commonly found in an office environment.
WORKING ENVIRONMENT/PHYSICAL ACTIVITIES
Prolonged periods of sitting at a desk and working on a computer.
Variable working schedule including potential for multiple evening meetings each month, weekends and some overnight stays.
Regular travel throughout council jurisdiction may be required.
Ability to communicate effectively with employees, volunteers, customers and vendors.
Access to transportation with insurance at required state levels to conduct business statewide.
Valid driver's license and driving record acceptable to the Girl Scout insurance company.
May be required to transport Girl Scout materials weighing up to 30 pounds from a vehicle to a building as well as preparing facilities for meetings, with or without assistance.
Salary
This position pays a range of $ 18.27-$20.91 per hour, plus benefits (including mileage reimbursement)
Benefits
Health Insurance - Cost shared by GSCO
Dental Insurance - Cost shared by GSCO
Vision Insurance - Optional
Life Insurance - fully paid by GSCO, 2x annual salary up to $300,000
Accidental Death and Dismemberment - fully paid by GSCO, 2x annual salary up to $300,000
Optional Life Insurance - Employee paid - for additional employee coverage and dependents
Long Term Disability - Fully paid by GSCO
Employee Assistance Program
Flexible Spending Accounts (Medical/Dependent)
Headspace Membership
RTD EcoPass (Denver Metro Area Only)
ZayZoon Payroll Advance Services
Camp Discounts for Employee Children
Girl Scout Retail Shop Discounts
403(b) Retirement Plan - GSCO matches 100% of employee contribution up to 2% of pay
Vacation - Employees accrue 10 vacation days per year
Sick Leave - Employees earn one day per month
Holidays - 10 scheduled holidays per year
Office Closures - 4 Weeks of Paid Office Closures (Week of Independence Day; Thanksgiving Week; Winter Holiday 2 weeks)
Girl Scouts of Colorado celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado (GSCO) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GSCO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GSCO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate. GSCO will not tolerate discrimination or harassment based on any of these characteristics.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://girlscoutsco.workbrightats.com/jobs/956717-286147.html
Apr 18, 2023
Full time
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado offers amazing opportunities for talented, forward-thinking, innovative individuals who share our vision of helping girls and young women change the world for the better.
Girl Scouts has been equipping girls to achieve their full potential more than 100 years-and today, Girl Scouts stands as the preeminent leadership development organization for girls, with 2.5 million members across the nation and around the globe.
At Girl Scouts of Colorado, we serve more than 20,000 members and we believe all girls should have the opportunity to reach their full potential and all girls have the power to change the world.
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from other historically marginalized groups are strongly encouraged to apply.
Here's your opportunity to enhance your career while making a difference in girls' lives and in the world!
You will be joining a supportive and flexible work environment with team members who work together to champion girl ambition. We are on a mission to build girls of courage, confidence, and character who make the world a better place. The right candidate won't just be promoting a program. Their work will impact and change future generations!
What is a Membership Specialist?
The Membership Specialist is responsible for duties relating to the identification, recruitment, and retention of adult volunteers and youth members. They are responsible for implementing and assessing comprehensive year-round recruitment and membership support strategies that increase youth and volunteer membership and enhance retention. As a part of the member experience, the Membership Specialist is responsible for successfully converting leads of individuals interested in joining Girl Scouts into registered members and volunteers.
**It is required that the Membership Specialist resides within (or in close proximity to) the mountain communities of Colorado, USA.
T he mountain communities, for the purpose of defining regions within the Girl Scouts of Colorado, include Chaffee County, Summit County, Hayden County, Grand County, Mesa County, Steamboat Springs, Eagle County, or Walden County.
Volunteer & Member Retention
Develop, cultivate, and support relationships with service unit and troop volunteers in assigned area to support delivery of Girl Scout programming.
Provide ongoing support, supervision, and direction to administrative volunteers in assigned geographic areas by interpreting Girl Scouts of the USA and council policies, standards, and procedures and by directing volunteers to additional support services.
Identify the need for and provides timely problem solving and conflict resolution support/intervention when appropriate.
Serve as the main point of contact for geographic area volunteers relaying pertinent information to council staff and to guide volunteers to additional support services and resources.
Work collaboratively with all Council departments to ensure council program and initiatives are successfully marketed to youth and adult membership.
Provide professional, superior customer service to all internal and external customers, members, volunteers, staff and other community contacts in person, electronically and by phone.
Volunteer & Member Recruitment
Through analysis of community needs, demographic data and membership statistics, develop, design and conduct recruitment and retention plan for youth and volunteer membership growth in designated geographic areas.
Establish the appropriate volunteer support team to accomplish key priorities by selecting, appointing, and coaching volunteers in assigned geographic areas.
Membership Conversion
Guide potential adult and youth members on the Salesforce pipeline through conversion by phone calls, emails, etc.
Follow up on new leads and referrals resulting from field activity in a timely fashion.
Coordinate the placement of registered Girl Scouts into appropriate troops.
Coordinate the placement of registered adults into appropriate volunteer roles.
Ensure that diversity and pluralism is embraced and incorporated into the daily work of the position.
Active participation in the development of environments that foster diversity, equity, inclusion, and access through words, actions, and attitude.
Perform other duties as necessary or assigned.
Other Responsibilities
Collaborate with other members of the regional and volunteer support, recruitment, and placement specialist teams statewide to ensure the effective implementation of local and statewide renewal and member engagement strategies.
Collaborate with the program team to drive participation in staff-led program opportunities.
Collaborate with the customer care and data teams to ensure prompt response to customer inquiries and accuracy of membership data.
Collaborate with Product Program team to drive participation in and deliver on a positive member experience within the product programs.
Support the efforts and commitments of Girl Scouts of Colorado in the area of pluralism and diversity throughout the organization and within each community served.
JOB QUALIFICATIONS
Strong written, oral, and interpersonal communication skills, including public speaking and networking skills required.
Skills in conflict resolution and mediation.
Knowledge of volunteer management strategies preferred.
Passionate about working in an organization that values and promotes diversity, equity, inclusion, and anti-racism.
Bilingual skills desired but not required.
Must pass a criminal background check.
EDUCATIONAL OR FORMAL TRAINING
No formal educational requirements
EXPERIENCE
Experience in membership development, recruitment and/or retention, preferred.
Experienced in data management using sales/customer management software (Salesforce) preferred.
MATERIAL AND EQUIPMENT DIRECTLY USED
Computer and related software, telephone, e-mail, fax machines, copiers and equipment commonly found in an office environment.
WORKING ENVIRONMENT/PHYSICAL ACTIVITIES
Prolonged periods of sitting at a desk and working on a computer.
Variable working schedule including potential for multiple evening meetings each month, weekends and some overnight stays.
Regular travel throughout council jurisdiction may be required.
Ability to communicate effectively with employees, volunteers, customers and vendors.
Access to transportation with insurance at required state levels to conduct business statewide.
Valid driver's license and driving record acceptable to the Girl Scout insurance company.
May be required to transport Girl Scout materials weighing up to 30 pounds from a vehicle to a building as well as preparing facilities for meetings, with or without assistance.
Salary
This position pays a range of $ 18.27-$20.91 per hour, plus benefits (including mileage reimbursement)
Benefits
Health Insurance - Cost shared by GSCO
Dental Insurance - Cost shared by GSCO
Vision Insurance - Optional
Life Insurance - fully paid by GSCO, 2x annual salary up to $300,000
Accidental Death and Dismemberment - fully paid by GSCO, 2x annual salary up to $300,000
Optional Life Insurance - Employee paid - for additional employee coverage and dependents
Long Term Disability - Fully paid by GSCO
Employee Assistance Program
Flexible Spending Accounts (Medical/Dependent)
Headspace Membership
RTD EcoPass (Denver Metro Area Only)
ZayZoon Payroll Advance Services
Camp Discounts for Employee Children
Girl Scout Retail Shop Discounts
403(b) Retirement Plan - GSCO matches 100% of employee contribution up to 2% of pay
Vacation - Employees accrue 10 vacation days per year
Sick Leave - Employees earn one day per month
Holidays - 10 scheduled holidays per year
Office Closures - 4 Weeks of Paid Office Closures (Week of Independence Day; Thanksgiving Week; Winter Holiday 2 weeks)
Girl Scouts of Colorado celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado (GSCO) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GSCO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GSCO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate. GSCO will not tolerate discrimination or harassment based on any of these characteristics.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://girlscoutsco.workbrightats.com/jobs/956717-286147.html
Piedmont Environmental Council
45 Horner Street, Warrenton, VA
Position Description
Title: HR & Payroll Specialist
Manager: HR Director
Location: Warrenton, VA
Job Classification: Full Time Non-Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire an HR & Payroll Specialist to work in our headquarters office in Warrenton, VA. This individual will provide basic support to the HR Department in day-to-day functions including timesheet proofing and payroll processing, assisting new staff in benefit enrollments, personnel record filing and various tracking and reporting functions. PEC has a staff of 50 employees and a broad offering of benefits.
Areas of Responsibility
Proof biweekly timesheet entries for completeness in coding and process payroll.
Upload journal entries for payroll to the General Ledger and prepare monthly fringe benefit allocation journal entry.
Update payroll for any changes in employee deductions and create new employee records in payroll.
Maintain all personnel files.
Prepare bank reconciliations and key recurring charges related to automatic payments.
Assist employees during the annual open enrollment process for benefits.
Transmit electronic payments and data on HSA and FSA accounts.
Review benefit insurance bills monthly for accuracy.
Prepare reports as needed
Interact with all PEC staff on HR and benefits matters and occasional interaction with members of the Board and donors
Qualifications
Experience processing payroll through an automated system
Experience with and a basic understanding of employee benefits
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to work independently after initial instruction
Ability to learn the GL chart of accounts and a complex list of cost centers and assign expenses in an accurate manner
Ability to prioritize among competing demands (with direction)
Ability to lift light objects in an office setting (such as a carton of paper)
Associates Degree preferred but significant experience can be substituted for some education
Knowledge of QuickBooks Online or similar financial software preferred
Experience in a nonprofit setting preferred
Compensation
Salary range is $25.00 to $30.00 per hour (the equivalent of $52,000 to $62,400 annually) , commensurate with experience.
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
Feb 22, 2023
Full time
Position Description
Title: HR & Payroll Specialist
Manager: HR Director
Location: Warrenton, VA
Job Classification: Full Time Non-Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire an HR & Payroll Specialist to work in our headquarters office in Warrenton, VA. This individual will provide basic support to the HR Department in day-to-day functions including timesheet proofing and payroll processing, assisting new staff in benefit enrollments, personnel record filing and various tracking and reporting functions. PEC has a staff of 50 employees and a broad offering of benefits.
Areas of Responsibility
Proof biweekly timesheet entries for completeness in coding and process payroll.
Upload journal entries for payroll to the General Ledger and prepare monthly fringe benefit allocation journal entry.
Update payroll for any changes in employee deductions and create new employee records in payroll.
Maintain all personnel files.
Prepare bank reconciliations and key recurring charges related to automatic payments.
Assist employees during the annual open enrollment process for benefits.
Transmit electronic payments and data on HSA and FSA accounts.
Review benefit insurance bills monthly for accuracy.
Prepare reports as needed
Interact with all PEC staff on HR and benefits matters and occasional interaction with members of the Board and donors
Qualifications
Experience processing payroll through an automated system
Experience with and a basic understanding of employee benefits
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to work independently after initial instruction
Ability to learn the GL chart of accounts and a complex list of cost centers and assign expenses in an accurate manner
Ability to prioritize among competing demands (with direction)
Ability to lift light objects in an office setting (such as a carton of paper)
Associates Degree preferred but significant experience can be substituted for some education
Knowledge of QuickBooks Online or similar financial software preferred
Experience in a nonprofit setting preferred
Compensation
Salary range is $25.00 to $30.00 per hour (the equivalent of $52,000 to $62,400 annually) , commensurate with experience.
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
Piedmont Environmental Council
45 Horner Street, Warrenton, VA
Position Description
Title: Human Resources and Training Director
Manager: President
Location: Warrenton, VA
Job Classification: Full Time Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire a Human Resources and Training Director to work in our headquarters office in Warrenton, VA. This individual will lead the HR Department on a day-to-day basis and report to the President. PEC has approximately 50 full-time staff, one regular part-time staff, and periodic interns and seasonal staff working in Virginia, D.C. and Maryland.
Areas of Responsibility
Ensure compliance with all federal, state and local employment laws and regulations
Oversee annual formal employee evaluation process
Oversee and coordinate the annual benefit renewal and open enrollment processes and work with our benefits insurance broker to seek out competitive rates and programs
Oversee the 403b retirement plan and required reporting
Coordinate onboarding of all new staff and develop a training plan for each staff member to enhance their skills in their work field
Train managers on management techniques, staff development and disciplinary techniques
Oversee payroll processing, including the maintenance of timesheets, and review and approve bi-weekly payroll
Participate in Management Team meetings
Oversee the maintenance of all personnel files
Oversee job application, interviewing and hiring processes
Maintain the compensation schedule for all PEC positions and review and update as necessary based on the market and applicable salary and benefit surveys
Assist in the development of all position descriptions and job classifications
Maintaining accrued leave balances and adjusting year end leave carry overs
Enforcing all PEC employment policies
Acting as the investigator of any harassment or discrimination and whistleblower complaints and arbitrating among employees with conflicts
Supervise one staff member, the HR & Payroll Specialist
Assist with the Employee Recognition Committee
Working with PEC’s legal counsel and President on any potential employment actions and policy updates
Maintain the Employee Handbook
Work with the President and the Director of Finance in developing the annual budget
Working with PEC’s independent auditors in relation to payroll and HR matters
Qualifications
Bachelor’s Degree in HR, Management or related field
At least 10 years’ experience in the human resource field with at least 3 years of supervisory experience in HR in an organization of a similar size or larger to PEC
Proven experience in establishing and maintaining comprehensive employee benefit programs
Thorough knowledge of employee benefit plans and retirement plans
Proven experience processing payroll and thorough knowledge of payroll laws and regulations across multiple governmental districts
Proven experience allocating employee work hours to a large number of cost centers
Experience in interviewing and hiring staff
Experience in conflict resolution
Commitment to diversity, equity, justice and inclusion in all hiring and employment practices
Commitment to high ethical standards and integrity
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to prioritize among competing demands
Experience in a nonprofit setting preferred
Compensation
$75,000 to $95,000 per year with full benefits
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
Feb 22, 2023
Full time
Position Description
Title: Human Resources and Training Director
Manager: President
Location: Warrenton, VA
Job Classification: Full Time Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire a Human Resources and Training Director to work in our headquarters office in Warrenton, VA. This individual will lead the HR Department on a day-to-day basis and report to the President. PEC has approximately 50 full-time staff, one regular part-time staff, and periodic interns and seasonal staff working in Virginia, D.C. and Maryland.
Areas of Responsibility
Ensure compliance with all federal, state and local employment laws and regulations
Oversee annual formal employee evaluation process
Oversee and coordinate the annual benefit renewal and open enrollment processes and work with our benefits insurance broker to seek out competitive rates and programs
Oversee the 403b retirement plan and required reporting
Coordinate onboarding of all new staff and develop a training plan for each staff member to enhance their skills in their work field
Train managers on management techniques, staff development and disciplinary techniques
Oversee payroll processing, including the maintenance of timesheets, and review and approve bi-weekly payroll
Participate in Management Team meetings
Oversee the maintenance of all personnel files
Oversee job application, interviewing and hiring processes
Maintain the compensation schedule for all PEC positions and review and update as necessary based on the market and applicable salary and benefit surveys
Assist in the development of all position descriptions and job classifications
Maintaining accrued leave balances and adjusting year end leave carry overs
Enforcing all PEC employment policies
Acting as the investigator of any harassment or discrimination and whistleblower complaints and arbitrating among employees with conflicts
Supervise one staff member, the HR & Payroll Specialist
Assist with the Employee Recognition Committee
Working with PEC’s legal counsel and President on any potential employment actions and policy updates
Maintain the Employee Handbook
Work with the President and the Director of Finance in developing the annual budget
Working with PEC’s independent auditors in relation to payroll and HR matters
Qualifications
Bachelor’s Degree in HR, Management or related field
At least 10 years’ experience in the human resource field with at least 3 years of supervisory experience in HR in an organization of a similar size or larger to PEC
Proven experience in establishing and maintaining comprehensive employee benefit programs
Thorough knowledge of employee benefit plans and retirement plans
Proven experience processing payroll and thorough knowledge of payroll laws and regulations across multiple governmental districts
Proven experience allocating employee work hours to a large number of cost centers
Experience in interviewing and hiring staff
Experience in conflict resolution
Commitment to diversity, equity, justice and inclusion in all hiring and employment practices
Commitment to high ethical standards and integrity
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to prioritize among competing demands
Experience in a nonprofit setting preferred
Compensation
$75,000 to $95,000 per year with full benefits
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
The Accounting Manager will be responsible for monthly journal entries and payroll, managing CHH Accounts Payable processing, and assisting Director of Accounting in month-end & year-end fiscal closing.
The salary range for this role is $61,000 to $72,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Reviews all CHH staff expense reimbursement requests and codes expenses
Reviews CHH non-subcontractor invoice allocations and reviews coding of invoices
Oversee/review rental payment distribution
Collaborate and manage relationship with Housing to ensure proper distribution and allocation of rents (1000-1500 rental checks)
Update cost allocation tables in CHH accounting database
Manage Agency credit cards (6 credit cards)
Oversee the weekly rental assistance check runs to support changes to existing leases and onboarding of new supportive housing clients
Oversee the monthly recurring rental assistance check runs
Participate in monthly reconciliation meetings to review operations and develop/implement strategies to address challenges
Support the integration of the rental payment process in the CaseWorthy database system
Prepare monthly journal entries for payroll, fringe, and other allocated shared costs
Prepare miscellaneous cash receipts for deposit, and track and reconcile public grants receivables and payments
Track and reconcile petty cash and cash advances on a monthly basis
Update CHH public grants receivable, payable
Generate and distribute CHH Form 1099’s on an annual basis
Prepare monthly bank reconciliation
Prepare monthly financial statements
Hire, train, mentor, and supervise assigned staff; assist in the recruitment and selection of team staff
Create scheduling and job assignments; manage performance and, complete and communicate performance evaluations; recommend salary, disciplinary, and other personnel actions in accordance with personnel policies and procedures
Assist with agency-wide activities as needed, including Annual Meeting, AIDS Run & Walk, World of Chocolate, and other events
Assist with other CHH departments with activities as directed
Perform other duties as required
SUPERVISORY RESPONSIBILITIES
Accounting Associate
Accounts Payable Associate
Accounting Specialist
EXPERIENCE AND EDUCATION
Minimum Qualifications
Bachelor’s degree in Accounting, Business, or related field
3 years’ experience with Financial Edge and Excel
2 years’ supervisory experience
Preferred Qualifications
Experience in the non-profit sector
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to hold self and others accountable for rules and responsibilities
The ability to understand key pieces of information, separating relevant from irrelevant information
The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
The ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
The ability to work productively and effectively when faced with stressful work situations and time constraints
The ability to manage time so that the priority of activities determines the timing and amount of attention received
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Dec 07, 2022
Full time
The Accounting Manager will be responsible for monthly journal entries and payroll, managing CHH Accounts Payable processing, and assisting Director of Accounting in month-end & year-end fiscal closing.
The salary range for this role is $61,000 to $72,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Reviews all CHH staff expense reimbursement requests and codes expenses
Reviews CHH non-subcontractor invoice allocations and reviews coding of invoices
Oversee/review rental payment distribution
Collaborate and manage relationship with Housing to ensure proper distribution and allocation of rents (1000-1500 rental checks)
Update cost allocation tables in CHH accounting database
Manage Agency credit cards (6 credit cards)
Oversee the weekly rental assistance check runs to support changes to existing leases and onboarding of new supportive housing clients
Oversee the monthly recurring rental assistance check runs
Participate in monthly reconciliation meetings to review operations and develop/implement strategies to address challenges
Support the integration of the rental payment process in the CaseWorthy database system
Prepare monthly journal entries for payroll, fringe, and other allocated shared costs
Prepare miscellaneous cash receipts for deposit, and track and reconcile public grants receivables and payments
Track and reconcile petty cash and cash advances on a monthly basis
Update CHH public grants receivable, payable
Generate and distribute CHH Form 1099’s on an annual basis
Prepare monthly bank reconciliation
Prepare monthly financial statements
Hire, train, mentor, and supervise assigned staff; assist in the recruitment and selection of team staff
Create scheduling and job assignments; manage performance and, complete and communicate performance evaluations; recommend salary, disciplinary, and other personnel actions in accordance with personnel policies and procedures
Assist with agency-wide activities as needed, including Annual Meeting, AIDS Run & Walk, World of Chocolate, and other events
Assist with other CHH departments with activities as directed
Perform other duties as required
SUPERVISORY RESPONSIBILITIES
Accounting Associate
Accounts Payable Associate
Accounting Specialist
EXPERIENCE AND EDUCATION
Minimum Qualifications
Bachelor’s degree in Accounting, Business, or related field
3 years’ experience with Financial Edge and Excel
2 years’ supervisory experience
Preferred Qualifications
Experience in the non-profit sector
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to hold self and others accountable for rules and responsibilities
The ability to understand key pieces of information, separating relevant from irrelevant information
The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
The ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
The ability to work productively and effectively when faced with stressful work situations and time constraints
The ability to manage time so that the priority of activities determines the timing and amount of attention received
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Washington State Department of Health
Tumwater, WA
This is a full-time, permanent Fiscal Analyst 4 position located within the Office of Financial Services.
Reporting to the Payroll Manager, as the Payroll Health Benefits Specialist (FA4) you will provide guidance to all Department of Health (DOH) employees to ensure the efficient, accurate, and timely delivery of payroll and payroll accounting activities. You will be tasked with ensuring we are in compliance with payroll policies and procedures for all things related to employee benefits.
You will be responsible for higher level payroll functions such as:
Benefit Appeals.
DRS corrections.
Auditing benefit forms.
Training for all related employee benefits.
Currently, this position may be located anywhere within the State of Washington or border cities. Due to the COVID-19 pandemic, telework (mobile-work) is expected. Telework – once returned to the duty station for work activities, may be considered upon request with supervisory approval. However, the duties of this position do have the possibility of being done 100% remotely.
Oct 13, 2022
Full time
This is a full-time, permanent Fiscal Analyst 4 position located within the Office of Financial Services.
Reporting to the Payroll Manager, as the Payroll Health Benefits Specialist (FA4) you will provide guidance to all Department of Health (DOH) employees to ensure the efficient, accurate, and timely delivery of payroll and payroll accounting activities. You will be tasked with ensuring we are in compliance with payroll policies and procedures for all things related to employee benefits.
You will be responsible for higher level payroll functions such as:
Benefit Appeals.
DRS corrections.
Auditing benefit forms.
Training for all related employee benefits.
Currently, this position may be located anywhere within the State of Washington or border cities. Due to the COVID-19 pandemic, telework (mobile-work) is expected. Telework – once returned to the duty station for work activities, may be considered upon request with supervisory approval. However, the duties of this position do have the possibility of being done 100% remotely.