GSCO celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado offers amazing opportunities for talented, forward-thinking, innovative individuals who share our vision of helping girls and young women change the world for the better.
Girl Scouts has been equipping girls to achieve their full potential more than 100 years-and today, Girl Scouts stands as the preeminent leadership development organization for girls, with 2.5 million members across the nation and around the globe.
At Girl Scouts of Colorado, we serve more than 20,000 members and we believe all girls should have the opportunity to reach their full potential and all girls have the power to change the world.
Here's your opportunity to enhance your career while making a difference in girls' lives and in the world!
You will be joining a supportive and flexible work environment with team members who work together to champion girl ambition. We are on a mission to build girls of courage, confidence, and character who make the world a better place. The right candidate won't just be promoting a program. Their work will impact and change future generations!
What is a Program and Events Specialist?
Girl Scouts of Colorado partners with a variety of organizations to engage Girls Scouts in leadership development programming through the lens of STEM, life skills, entrepreneurship, and outdoor stewardship. The Program and Events Specialist aids in statewide program development, delivery, and logistical support for Girl Scout partner programs and events. This position functions as a member of the program team and reports to the Program and Events Manager. The Program and Events Specialist works alongside the program team to ensure that our staff and program partners can facilitate Girl Scout programming to our members across the state, while our members have the best customer experience.
ESSENTIAL DUTIES & RESPONSIBILITIES
Support the Program and Events Manager in program development, pre-event logistics, event execution, post-event feedback, and data reporting for partner programs.
Deliver Girl Scout programs in-person and virtually for Girl Scouts and adult members in the Denver-Metro area, with the ability to occasionally travel to other parts of the state.
Create materials and activities to aid in the facilitation of events or programming.
Adapt programming to meet the needs of Girl Scouts and adult members.
In coordination with membership support staff, drive membership engagement and membership recruitment through programming and events.
Collect post-event data and feedback from attendees.
Act as a secondary point of contact for program partners before, during, and after program execution, in coordination with the Program and Events Manager.
Assists the Program and Events Manager in booking venues, securing support staff, and managing day-of-event logistics.
Work closely with Registration Specialists to build event registrations and coordinate event communications.
Communicates with participants on event details and responds to questions in a timely manner.
PRIMARY CROSS-FUNCTIONAL RESPONSIBILITIES
Collaborate with the Program and Events Manager and greater Program and Membership Experience Department to coordinate a unified direction of all programming through integration and implementation of long- and short-term goals, objectives, and action plans.
Collaborate with statewide teams on program and event opportunities.
Support the efforts and commitments of Girl Scouts of Colorado in the area of pluralism and diversity throughout the organization and within each community.
Work cross-functionally with other departments to support membership.
Embrace diversity and inclusiveness by contributing to positive relationships between diverse racial, ethnic, and social groups in the Council as a whole and between employees and volunteers.
JOB QUALIFICATIONS
EDUCATION/FORMAL TRAINING
Bachelor's degree; or related experience and/or training; or equivalent combination of education and experience, preferred.
EXPERIENCE
Two years of experience in event management and/or program delivery or in a related field such as project management or community relations.
Two years of customer service experience is desirable.
KNOWLEDGE, SKILL, AND ABILITY
Knowledge of the Girl Scout program and philosophy, or willingness to learn.
Ability to manage priorities effectively while remaining flexible.
Ability to communicate effectively with employees, customers, and vendors.
Ability to manage multiple priorities and deadlines.
Track record of successful event or program execution desired.
Demonstrated written and verbal communication skills with peers, volunteers, and outside partners.
Ability to work independently and as part of a team.
Ability to manage details and make decisions.
Strong organizational skills.
Must pass a criminal background check acceptable to GSCO standards.
Night and weekend availability is required.
Work successfully in a hybrid-remote environment.
Respect the confidential nature of all information pertaining to staff, volunteers, and Girl Scouts.
Bilingual and bicultural skills desired, but not required.
Salary
This position pays a range of $20.67-$21.86 per hour, plus benefits (including mileage reimbursement)
Benefits
403(b) Retirement Plan - GSCO matches 100% of employee contribution up to 2% of pay.
Health Insurance
PPO: 94% Employer Paid Premium for Employee Only Coverage
HDHP: 100% Employer Paid Premium for Employee Only Coverage
Dental Insurance (68% Employer Paid for Employee Coverage)
Vision Insurance
Short Term Disability - 100% Employer Paid
Long Term Disability - 100% Employer Paid
Life Insurance - fully paid by GSCO, 2x annual salary*
Accidental Death and Dismemberment - fully paid by GSCO, 2x annual salary*
Optional Supplemental Life Insurance (Employee/Spouse/Children)- Employee paid - for additional employee coverage and dependents.
Flexible Spending Accounts (Medical/Dependent Care)
Health Savings Account (GSCO contributes up to $500/year)
Employee Assistance Program - 100% Employer Paid
Headspace (Employer Paid)
ZayZoon Pay Advances
Vacation - Employees accrue 10 vacation days per year.
Sick Leave - Employees earn one day per month.
Holidays - 10 scheduled holidays per year
Office Closures - 4 Weeks of Paid Office Closures (Week of Independence Day; Thanksgiving Week; Winter Holiday 2 weeks)
This position may have the ability to work a remote/flex hybrid schedule.
We encourage applications from individuals with diverse backgrounds, including people with disabilities. Our workplace is inclusive, and we strive to create an accessible and accommodating environment for all employees. We comply with all applicable laws and regulations regarding accommodations for disabilities, including the Americans with Disabilities Act (ADA). If you are invited to interview and require accommodations, please inform us in advance so that we can make the necessary arrangements to ensure a smooth and accessible interview experience. If you have questions about accessibility or need assistance with the application process, please contact Human Resources at careers@gscolorado.org or 877-404-5708. We are here to help.
Girl Scouts of Colorado celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado (GSCO) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GSCO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GSCO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate. GSCO will not tolerate discrimination or harassment based on any of these characteristics.
Feb 27, 2024
Full time
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado offers amazing opportunities for talented, forward-thinking, innovative individuals who share our vision of helping girls and young women change the world for the better.
Girl Scouts has been equipping girls to achieve their full potential more than 100 years-and today, Girl Scouts stands as the preeminent leadership development organization for girls, with 2.5 million members across the nation and around the globe.
At Girl Scouts of Colorado, we serve more than 20,000 members and we believe all girls should have the opportunity to reach their full potential and all girls have the power to change the world.
Here's your opportunity to enhance your career while making a difference in girls' lives and in the world!
You will be joining a supportive and flexible work environment with team members who work together to champion girl ambition. We are on a mission to build girls of courage, confidence, and character who make the world a better place. The right candidate won't just be promoting a program. Their work will impact and change future generations!
What is a Program and Events Specialist?
Girl Scouts of Colorado partners with a variety of organizations to engage Girls Scouts in leadership development programming through the lens of STEM, life skills, entrepreneurship, and outdoor stewardship. The Program and Events Specialist aids in statewide program development, delivery, and logistical support for Girl Scout partner programs and events. This position functions as a member of the program team and reports to the Program and Events Manager. The Program and Events Specialist works alongside the program team to ensure that our staff and program partners can facilitate Girl Scout programming to our members across the state, while our members have the best customer experience.
ESSENTIAL DUTIES & RESPONSIBILITIES
Support the Program and Events Manager in program development, pre-event logistics, event execution, post-event feedback, and data reporting for partner programs.
Deliver Girl Scout programs in-person and virtually for Girl Scouts and adult members in the Denver-Metro area, with the ability to occasionally travel to other parts of the state.
Create materials and activities to aid in the facilitation of events or programming.
Adapt programming to meet the needs of Girl Scouts and adult members.
In coordination with membership support staff, drive membership engagement and membership recruitment through programming and events.
Collect post-event data and feedback from attendees.
Act as a secondary point of contact for program partners before, during, and after program execution, in coordination with the Program and Events Manager.
Assists the Program and Events Manager in booking venues, securing support staff, and managing day-of-event logistics.
Work closely with Registration Specialists to build event registrations and coordinate event communications.
Communicates with participants on event details and responds to questions in a timely manner.
PRIMARY CROSS-FUNCTIONAL RESPONSIBILITIES
Collaborate with the Program and Events Manager and greater Program and Membership Experience Department to coordinate a unified direction of all programming through integration and implementation of long- and short-term goals, objectives, and action plans.
Collaborate with statewide teams on program and event opportunities.
Support the efforts and commitments of Girl Scouts of Colorado in the area of pluralism and diversity throughout the organization and within each community.
Work cross-functionally with other departments to support membership.
Embrace diversity and inclusiveness by contributing to positive relationships between diverse racial, ethnic, and social groups in the Council as a whole and between employees and volunteers.
JOB QUALIFICATIONS
EDUCATION/FORMAL TRAINING
Bachelor's degree; or related experience and/or training; or equivalent combination of education and experience, preferred.
EXPERIENCE
Two years of experience in event management and/or program delivery or in a related field such as project management or community relations.
Two years of customer service experience is desirable.
KNOWLEDGE, SKILL, AND ABILITY
Knowledge of the Girl Scout program and philosophy, or willingness to learn.
Ability to manage priorities effectively while remaining flexible.
Ability to communicate effectively with employees, customers, and vendors.
Ability to manage multiple priorities and deadlines.
Track record of successful event or program execution desired.
Demonstrated written and verbal communication skills with peers, volunteers, and outside partners.
Ability to work independently and as part of a team.
Ability to manage details and make decisions.
Strong organizational skills.
Must pass a criminal background check acceptable to GSCO standards.
Night and weekend availability is required.
Work successfully in a hybrid-remote environment.
Respect the confidential nature of all information pertaining to staff, volunteers, and Girl Scouts.
Bilingual and bicultural skills desired, but not required.
Salary
This position pays a range of $20.67-$21.86 per hour, plus benefits (including mileage reimbursement)
Benefits
403(b) Retirement Plan - GSCO matches 100% of employee contribution up to 2% of pay.
Health Insurance
PPO: 94% Employer Paid Premium for Employee Only Coverage
HDHP: 100% Employer Paid Premium for Employee Only Coverage
Dental Insurance (68% Employer Paid for Employee Coverage)
Vision Insurance
Short Term Disability - 100% Employer Paid
Long Term Disability - 100% Employer Paid
Life Insurance - fully paid by GSCO, 2x annual salary*
Accidental Death and Dismemberment - fully paid by GSCO, 2x annual salary*
Optional Supplemental Life Insurance (Employee/Spouse/Children)- Employee paid - for additional employee coverage and dependents.
Flexible Spending Accounts (Medical/Dependent Care)
Health Savings Account (GSCO contributes up to $500/year)
Employee Assistance Program - 100% Employer Paid
Headspace (Employer Paid)
ZayZoon Pay Advances
Vacation - Employees accrue 10 vacation days per year.
Sick Leave - Employees earn one day per month.
Holidays - 10 scheduled holidays per year
Office Closures - 4 Weeks of Paid Office Closures (Week of Independence Day; Thanksgiving Week; Winter Holiday 2 weeks)
This position may have the ability to work a remote/flex hybrid schedule.
We encourage applications from individuals with diverse backgrounds, including people with disabilities. Our workplace is inclusive, and we strive to create an accessible and accommodating environment for all employees. We comply with all applicable laws and regulations regarding accommodations for disabilities, including the Americans with Disabilities Act (ADA). If you are invited to interview and require accommodations, please inform us in advance so that we can make the necessary arrangements to ensure a smooth and accessible interview experience. If you have questions about accessibility or need assistance with the application process, please contact Human Resources at careers@gscolorado.org or 877-404-5708. We are here to help.
Girl Scouts of Colorado celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado (GSCO) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GSCO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GSCO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate. GSCO will not tolerate discrimination or harassment based on any of these characteristics.
University of South Carolina Upstate
Spartanburg, SC
Administrative Assistant University of South Carolina Upstate TMP00301PO22 Spartanburg, SC www.uscupstate.edu Perform administrative duties for the Office of Disability Services and to provide assistance to the Director, Assistant Director, and Assistive Technology Specialist of the office.
Provide professional assistance to Disability Services to include pre-screening students to identify their needs for proper referral, setting up student data files in software program, scheduling appointments and tests.
Provide frontline professional duties to include: greet students and visitors, email communications, facilitate correspondence, screen telephone calls.
Work with faculty to receive tests for students and proctor tests.
Assist budgetary operations including paying invoices and other bills/dues that are required. Organizing financial records.
Order and inventory supplies needed for operation of office
Other duties as assigned by Director.
Minimum Qualifications: Bachelor’s degree, or high school diploma and 4 years related experience; or equivalency. A successful background check is required.
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Feb 15, 2022
Contractor
Administrative Assistant University of South Carolina Upstate TMP00301PO22 Spartanburg, SC www.uscupstate.edu Perform administrative duties for the Office of Disability Services and to provide assistance to the Director, Assistant Director, and Assistive Technology Specialist of the office.
Provide professional assistance to Disability Services to include pre-screening students to identify their needs for proper referral, setting up student data files in software program, scheduling appointments and tests.
Provide frontline professional duties to include: greet students and visitors, email communications, facilitate correspondence, screen telephone calls.
Work with faculty to receive tests for students and proctor tests.
Assist budgetary operations including paying invoices and other bills/dues that are required. Organizing financial records.
Order and inventory supplies needed for operation of office
Other duties as assigned by Director.
Minimum Qualifications: Bachelor’s degree, or high school diploma and 4 years related experience; or equivalency. A successful background check is required.
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Title: Park Specialist – Honeyman and Washburne
Job Number: REQ-81173
Salary: $2,837 – $4,225 per month
Deadline: 12/05/2021 at 11:59pm
Oregon State Parks are special places, and they need special people to keep them operating at their best. As a Park Specialist , you'll be playing a key role assisting park management and staff with office coordination and confidential administrative tasks that support the operation of Jessie M. Honeyman Memorial State Park and Carl G. Washburne Memorial State Park . And the best part: you'll work with a team of rangers that are as committed to the outdoors as you are.
If this sounds like you, come join our leadership team and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Park Specialist.
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Specialist at Jessie M. Honeyman Memorial State Park and Carl G. Washburne Memorial State Park , you will have the opportunity to apply your administrative and organizational skills to a variety of tasks. Your duties would include, but not be limited to, the following:
Administrative and Accounting Support
Review invoices and monthly statements for accuracy
Determine appropriate vendors when making office purchases
Maintain logs of purchases, research and reconcile discrepancies, prepare revenue reports
Provide detailed information to management in preparation of the biennial budget
Office Coordination
Serve as liaison between park/district managers and OPRD, other state agencies, federal government personnel, and the public
Arrange meetings and special conferences; record and transcribe proceedings
Maintain filing system in compliance with retention schedules
Make travel accommodations and prepare travel and expense claims
Provide park information to the public in person, on the phone, and email
Maintain office inventory by ordering supplies and brochures
Human Resources Functions
Schedule interviews, notify candidates, and provide instructional material
Assist park manager with new employee orientations, respond to employee questions, and refer staff to appropriate resources
Handle and maintain confidential employee files and records
Payroll Functions
Assist and train employees on payroll procedures and filling out timesheets
Review employee timesheets for accuracy and enter data to generate monthly check
Other Duties and Assignments
Serve on OPRD committees as requested
Support Host Coordinator in volunteer administration
Minimum Qualifications:
(a) Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects; OR (b) An equivalent combination of training and experience. NOTE:
One year of post-secondary education may be substituted for up to one year of the required experience.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
What we are looking for (Desired Attributes):
Experience performing technical or administrative program support functions requiring independent judgment and decisions.
Experience researching a variety of sources and analyzing information in order to clarify issues and resolve problems for the public.
Ability to explain laws, rules or policies relating to a particular program, operation, or service to the public in person, on the phone, or in writing.
Experience using policy and procedure manuals, handbooks, or specialized reference materials to research information.
Experience composing written communications such as responses to inquiries, narrative reports, instruction or training materials.
Experience gathering and organizing data and preparing reports.
Ability to operate a computer terminal or microcomputer to enter, update, correct and retrieve information.
Willingness to update computer skills and knowledge on an on-going basis to adapt to changes in technology.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Florence--OPRD--Coast-Region---Central-Coast-District---MU-Jessie-M-Honeyman/Park-Specialist---Honeyman_REQ-81173
Nov 18, 2021
Full time
Title: Park Specialist – Honeyman and Washburne
Job Number: REQ-81173
Salary: $2,837 – $4,225 per month
Deadline: 12/05/2021 at 11:59pm
Oregon State Parks are special places, and they need special people to keep them operating at their best. As a Park Specialist , you'll be playing a key role assisting park management and staff with office coordination and confidential administrative tasks that support the operation of Jessie M. Honeyman Memorial State Park and Carl G. Washburne Memorial State Park . And the best part: you'll work with a team of rangers that are as committed to the outdoors as you are.
If this sounds like you, come join our leadership team and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Park Specialist.
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Park Specialist at Jessie M. Honeyman Memorial State Park and Carl G. Washburne Memorial State Park , you will have the opportunity to apply your administrative and organizational skills to a variety of tasks. Your duties would include, but not be limited to, the following:
Administrative and Accounting Support
Review invoices and monthly statements for accuracy
Determine appropriate vendors when making office purchases
Maintain logs of purchases, research and reconcile discrepancies, prepare revenue reports
Provide detailed information to management in preparation of the biennial budget
Office Coordination
Serve as liaison between park/district managers and OPRD, other state agencies, federal government personnel, and the public
Arrange meetings and special conferences; record and transcribe proceedings
Maintain filing system in compliance with retention schedules
Make travel accommodations and prepare travel and expense claims
Provide park information to the public in person, on the phone, and email
Maintain office inventory by ordering supplies and brochures
Human Resources Functions
Schedule interviews, notify candidates, and provide instructional material
Assist park manager with new employee orientations, respond to employee questions, and refer staff to appropriate resources
Handle and maintain confidential employee files and records
Payroll Functions
Assist and train employees on payroll procedures and filling out timesheets
Review employee timesheets for accuracy and enter data to generate monthly check
Other Duties and Assignments
Serve on OPRD committees as requested
Support Host Coordinator in volunteer administration
Minimum Qualifications:
(a) Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects; OR (b) An equivalent combination of training and experience. NOTE:
One year of post-secondary education may be substituted for up to one year of the required experience.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
What we are looking for (Desired Attributes):
Experience performing technical or administrative program support functions requiring independent judgment and decisions.
Experience researching a variety of sources and analyzing information in order to clarify issues and resolve problems for the public.
Ability to explain laws, rules or policies relating to a particular program, operation, or service to the public in person, on the phone, or in writing.
Experience using policy and procedure manuals, handbooks, or specialized reference materials to research information.
Experience composing written communications such as responses to inquiries, narrative reports, instruction or training materials.
Experience gathering and organizing data and preparing reports.
Ability to operate a computer terminal or microcomputer to enter, update, correct and retrieve information.
Willingness to update computer skills and knowledge on an on-going basis to adapt to changes in technology.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Florence--OPRD--Coast-Region---Central-Coast-District---MU-Jessie-M-Honeyman/Park-Specialist---Honeyman_REQ-81173
Harvard University
Cambridge, Massachusetts, United States, 02138
Harvard University Assistant Dean for Diversity, Equity, and Inclusion Harvard Graduate School of Education 55932BR Job Summary Reporting to the Dean, the Assistant Dean for DEI is responsible for envisioning, strengthening and advancing diversity, equity, inclusion (DEI) at HGSE. In consultation and collaboration with the Dean and senior leaders at the school, advises, shapes, develops and implements a robust DEI strategy to create a learning and working environment where all students, staff, and faculty have the opportunity and necessary supports to thrive. In addition to the Dean's Office, partners closely with Academic Affairs, Student Affairs, and Human Resources to develop targeted strategies and needs assessments to advance the work in those specific communities. As the schoolwide lead for DEI, identifies and makes connections across constituencies where synergies exist. The Assistant Dean must be able to identify, address, and/or advise, and facilitate on equity matters that have or could cause trauma and harm. Leading the DEI Office
Leads the DEI Office to serve as a central resource for HGSE. Advises the Dean's Office on schoolwide and University DEI matters and serves as a collaborator and resource to all departments on advancing DEI in their work internally and externally.
Chairs/co-chairs advisory group focused on DEI issues, which may include a cross section of community members. Additionally, convenes a central meeting for diversity workgroups across the school at least annually to discuss priorities, opportunities, and coordination.
Creates and disseminates monthly/quarterly newsletter with resources, articles, happenings, and events, as well as an annual report on progress and opportunities for continued growth.
Works in close collaboration with the Office of Student Affairs on DEI and serves as a mentor and a support to the Assistant Director of Student Diversity Initiatives.
Build and retain a diverse team, providing exceptional leadership and effective supervision of the DEI team.
Model inclusive leadership in team meetings, hiring actions, performance management, opportunities for growth, and mentorship.
Through the supervision of team members, oversee the carrying out of all activities related to the DEI office.
Serve as a resource to all direct reports, stepping in as needed to provide additional support and/or coverage.
Job Code 361060 Administrative Manager Job-Specific Responsibilities Strategic Efforts and Capacity Building
Responsible for leading the development of a schoolwide strategy for DEI based on an articulated vision and assessment of learning opportunities across multiple dimensions of diversity. Works in coordination with Dean's Office and departments across HGSE to implement the strategy.
In collaboration with the Associate Director for DEI - Faculty and Staff Development, builds capacity of the HGSE student, staff, and faculty communities to engage, educate, and advance DEI by creating and implementing year-long programming, educational opportunities, and professional development for each community population, as well as programming inclusive of all groups.
Across all HGSE Communities, Identifies, recommends, and implements practices, policies, and programming that promote a culture that fosters diversity, equity, inclusion, and a sense of belonging.
Designs and implements initiatives to advance and create opportunities for dialogue and the development of skills, behaviors and knowledge about differences, bias and the importance of cultural competence, equity, and diversity, with a focus on the student community.
Assesses specific constituent group needs to provide targeted supports and advise on programming, in collaboration with colleagues across HGSE.
Develops the strategy for the DEI office to monitors progress and measure effectiveness of the school's DEI strategy and programs to determine progress and identify gaps. Advise on and develop action plans to address ongoing issues. Analyze results to identify short- and long-term strategies that will strengthen offerings.
Partnership with other HGSE Offices
Collaborates with the Dean's Office and faculty, student, and staff leaders to identify and advise on needs and opportunities related to DEI priorities.
In collaboration with the Associate Director for DEI - Faculty and Staff Development, partners closely with faculty and with the Senior Associate Dean for Learning and Teaching and the Teaching and Learning Lab (TLL) to further conversation and professional development to ensure inclusive curriculum and teaching practices as well the management of in-class conflicts that arise.
Partners with the Associate Dean for Enrollment and Student Services and Assistant Director of Student Diversity Initiatives to identify, develop and support DEI initiatives for the student community.
Along with the Associate Director for DEI - Faculty and Staff development, partners with the Associate Dean for Human Resources and the HR team to advise on DEI opportunities and create and continue efforts to support DEI priorities, inclusive work environments and to further develop the skills of managers and staff.
Engages and partners with Marketing and Communications to establish HGSE's voice and position on diversity, equity, inclusion and belonging for internal and external audiences.
Partnership at the University Level
Represents HGSE on DEI matters across the University.
Partners with Harvard's CDO and other DEI specialists across the university to implement, facilitate, and integrate University-wide initiatives at HGSE.
Connects with other DEI colleagues across the University and bring advances in diversity, equity, and inclusion thinking and efforts back to HGSE.
Basic Qualifications
Bachelor's degree and 5+ years of directly related experience leading and advancing diversity and inclusion efforts.
Additional Qualifications and Skills
Advanced degree preferred.
Previous experience supervising and leading a team.
Excellent written, verbal and interpersonal communication skills.
Significant experience in building and supporting initiatives that promote diversity, equity, inclusion and belonging.
Demonstrated experience in implementing best practices and leading diversity, equity, inclusion and belonging organizational change efforts, including challenges and ways to overcome them.
Proven ability to work collaboratively and effectively with a variety of individuals with differing social identities, cultural backgrounds, socioeconomic classes, and life experiences.
Skilled at presenting and discussing difficult or controversial topics with diverse audiences.
Demonstrated ability to facilitate positive interactions and provide education for understanding diversity, equity, inclusion and belonging to a wide range of constituencies represented at HGSE.
Ability to engage in productive and respectful conversations with individuals and groups on diversity, equity, inclusion and belonging.
Strong work-ethic, dependable and reliable.
A team player
Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Working Conditions NOTICE: Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Dean's Office Time Status Full-time Union 00 - Non Union, Exempt or Temporary Pre-Employment Screening Education, Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/qqZ5adTjDnWdT4q5IGDZj PI150931297
Oct 21, 2021
Full time
Harvard University Assistant Dean for Diversity, Equity, and Inclusion Harvard Graduate School of Education 55932BR Job Summary Reporting to the Dean, the Assistant Dean for DEI is responsible for envisioning, strengthening and advancing diversity, equity, inclusion (DEI) at HGSE. In consultation and collaboration with the Dean and senior leaders at the school, advises, shapes, develops and implements a robust DEI strategy to create a learning and working environment where all students, staff, and faculty have the opportunity and necessary supports to thrive. In addition to the Dean's Office, partners closely with Academic Affairs, Student Affairs, and Human Resources to develop targeted strategies and needs assessments to advance the work in those specific communities. As the schoolwide lead for DEI, identifies and makes connections across constituencies where synergies exist. The Assistant Dean must be able to identify, address, and/or advise, and facilitate on equity matters that have or could cause trauma and harm. Leading the DEI Office
Leads the DEI Office to serve as a central resource for HGSE. Advises the Dean's Office on schoolwide and University DEI matters and serves as a collaborator and resource to all departments on advancing DEI in their work internally and externally.
Chairs/co-chairs advisory group focused on DEI issues, which may include a cross section of community members. Additionally, convenes a central meeting for diversity workgroups across the school at least annually to discuss priorities, opportunities, and coordination.
Creates and disseminates monthly/quarterly newsletter with resources, articles, happenings, and events, as well as an annual report on progress and opportunities for continued growth.
Works in close collaboration with the Office of Student Affairs on DEI and serves as a mentor and a support to the Assistant Director of Student Diversity Initiatives.
Build and retain a diverse team, providing exceptional leadership and effective supervision of the DEI team.
Model inclusive leadership in team meetings, hiring actions, performance management, opportunities for growth, and mentorship.
Through the supervision of team members, oversee the carrying out of all activities related to the DEI office.
Serve as a resource to all direct reports, stepping in as needed to provide additional support and/or coverage.
Job Code 361060 Administrative Manager Job-Specific Responsibilities Strategic Efforts and Capacity Building
Responsible for leading the development of a schoolwide strategy for DEI based on an articulated vision and assessment of learning opportunities across multiple dimensions of diversity. Works in coordination with Dean's Office and departments across HGSE to implement the strategy.
In collaboration with the Associate Director for DEI - Faculty and Staff Development, builds capacity of the HGSE student, staff, and faculty communities to engage, educate, and advance DEI by creating and implementing year-long programming, educational opportunities, and professional development for each community population, as well as programming inclusive of all groups.
Across all HGSE Communities, Identifies, recommends, and implements practices, policies, and programming that promote a culture that fosters diversity, equity, inclusion, and a sense of belonging.
Designs and implements initiatives to advance and create opportunities for dialogue and the development of skills, behaviors and knowledge about differences, bias and the importance of cultural competence, equity, and diversity, with a focus on the student community.
Assesses specific constituent group needs to provide targeted supports and advise on programming, in collaboration with colleagues across HGSE.
Develops the strategy for the DEI office to monitors progress and measure effectiveness of the school's DEI strategy and programs to determine progress and identify gaps. Advise on and develop action plans to address ongoing issues. Analyze results to identify short- and long-term strategies that will strengthen offerings.
Partnership with other HGSE Offices
Collaborates with the Dean's Office and faculty, student, and staff leaders to identify and advise on needs and opportunities related to DEI priorities.
In collaboration with the Associate Director for DEI - Faculty and Staff Development, partners closely with faculty and with the Senior Associate Dean for Learning and Teaching and the Teaching and Learning Lab (TLL) to further conversation and professional development to ensure inclusive curriculum and teaching practices as well the management of in-class conflicts that arise.
Partners with the Associate Dean for Enrollment and Student Services and Assistant Director of Student Diversity Initiatives to identify, develop and support DEI initiatives for the student community.
Along with the Associate Director for DEI - Faculty and Staff development, partners with the Associate Dean for Human Resources and the HR team to advise on DEI opportunities and create and continue efforts to support DEI priorities, inclusive work environments and to further develop the skills of managers and staff.
Engages and partners with Marketing and Communications to establish HGSE's voice and position on diversity, equity, inclusion and belonging for internal and external audiences.
Partnership at the University Level
Represents HGSE on DEI matters across the University.
Partners with Harvard's CDO and other DEI specialists across the university to implement, facilitate, and integrate University-wide initiatives at HGSE.
Connects with other DEI colleagues across the University and bring advances in diversity, equity, and inclusion thinking and efforts back to HGSE.
Basic Qualifications
Bachelor's degree and 5+ years of directly related experience leading and advancing diversity and inclusion efforts.
Additional Qualifications and Skills
Advanced degree preferred.
Previous experience supervising and leading a team.
Excellent written, verbal and interpersonal communication skills.
Significant experience in building and supporting initiatives that promote diversity, equity, inclusion and belonging.
Demonstrated experience in implementing best practices and leading diversity, equity, inclusion and belonging organizational change efforts, including challenges and ways to overcome them.
Proven ability to work collaboratively and effectively with a variety of individuals with differing social identities, cultural backgrounds, socioeconomic classes, and life experiences.
Skilled at presenting and discussing difficult or controversial topics with diverse audiences.
Demonstrated ability to facilitate positive interactions and provide education for understanding diversity, equity, inclusion and belonging to a wide range of constituencies represented at HGSE.
Ability to engage in productive and respectful conversations with individuals and groups on diversity, equity, inclusion and belonging.
Strong work-ethic, dependable and reliable.
A team player
Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Working Conditions NOTICE: Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Dean's Office Time Status Full-time Union 00 - Non Union, Exempt or Temporary Pre-Employment Screening Education, Identity EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/qqZ5adTjDnWdT4q5IGDZj PI150931297
Communications Manager Location: New York City
The State Energy & Environmental Impact Center at NYU School of Law is seeking a Communications Manager.
Why Work With Us: We are a small, collaborative team that specializes in state clean energy, climate, and environmental justice work. We work closely with state Attorneys General (the top lawyers in a state) in this work and regularly host events, write reports, share news on social media, and publish a newsletter. We are passionate about building and sustaining an inclusive and equitable working environment for our staff. Our office is located at NYU, but remote work is possible. We offer a generous benefits package through NYU, which includes tuition remission at certain NYU schools, retirement benefits, and more. Salary $70,000-80,000.
Who We Are Looking For: We are looking for a creative self starter who is interested in supporting advocacy around clean energy, climate, and environmental justice. Our ideal candidate is creative and collaborative, as well as comfortable translating legal and technical concepts for different audiences, and working on op-eds, writing press releases, and building relationships with reporters. We are looking for someone with 4-6 years of communications experience and who is ready to grow professionally as a supervisor of our digital and communications team. We are committed to building a diverse and inclusive team and encourage women, people of color, and members of the LGBTQ community to apply.
Please see our full job description below for more information.
Ready to Apply? Please send your resume and cover letter to stateimpactcenter@nyu.edu. The Center is unable to review applications submitted through alternate methods, such as Indeed or LinkedIn. Please send your application as a single PDF file saved as LastName.FirstName.pdf.
EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity
Position Description
The State Impact Center is recruiting a Communications Manager to begin immediately. Our offices are located in New York City, and we are following NYU Law School’s return to in-person work plans, with remote accommodations available, as needed. The Communications Manager will play a key role in furthering the Center’s mission of promoting and amplifying the work of state attorneys general on climate, clean energy, and environmental issues. This will include outreach to media contacts, press events, and reports to highlight important issues and attorney general activity within our subject areas.
The Communications Manager will be responsible for developing creative and captivating messaging around climate, clean energy, and environmental issues, including working with the team’s digital specialists.
Our small, collaborative team values each person’s contributions to reports, newsletter topics, and other work, and the Communications Manager would be involved in planning, leading, and executing the Center’s range of communications projects. The Communications Manager will have a supervisory role over a small digital and communications team. Diversity is a core value of the Center. We are building an environmental justice practice to provide support to AG offices that are growing their work in this area, and we are passionate about building and sustaining an inclusive and equitable working environment for our staff. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.
Core Responsibilities:
Strategic Communications: driving development of communications strategy for the Center, including around press releases, media contacts, events, and digital presence.
Media Relations: developing and maintaining relationships with reporters covering climate, energy, environmental, and environmental justice issues; developing story ideas and pitching reporters.
Messaging and Content: packaging legal content and analysis for a variety of audiences; working with the Center’s subject matter experts to provide media interviews and draft content; drafting talking points, reports, op-eds, newsletters, and other materials.
Alliance Building: conducting outreach to communications counterparts in attorney general offices and other organizations.
Project Management and Team Supervision: supervising the digital and communications team, including providing feedback and pursuing opportunities for professional development for team members; collaborating with attorneys and other Center staff on joint projects.
Events: planning events, conferences, and press events with multiple attorneys general, and representing the Center at these as well as other events hosted by other organizations.
Requirements and Qualifications:
Experience: 4-6 years of communications experience in the legal, public policy, government affairs, campaigns, or related fields.
Communications Strategy: experience in developing and executing communications strategic plan with ability to track progress.
Outreach: experience in connecting with members of the press and other communications professionals.
Writing: ability to communicate clearly/coherently, including digesting and translating topics for a lay audience.
Project Management: experience developing and leading reports and other communications products; experience at planning events; collaborative and team-oriented; shows judgment and seeks input as needed; experience supervising is a plus.
Editing: ability to edit material drafted by subject matter experts for appropriate audience; attention to detail (e.g., polishing and finalizing documents).
Deadlines: ability to triage tasks and complete time-sensitive work (e.g., drafting and posting time-sensitive items on the Center’s social media, responding to press inquiries).
Design: familiarity with graphic design in Photoshop, Indesign, Illustrator, or Canva is a plus.
Applications will be considered until the position is filled.
Salary: $70,000-80,000
Interested candidates should apply by sending a resume and cover letter to stateimpactcenter@nyu.edu.
The Center is unable to review applications submitted through alternate methods, such as LinkedIn. Please send your application as a single PDF file saved as LastName.FirstName.pdf.
About the Center The State Impact Center is a nonpartisan academic think tank that specializes in clean energy, climate change and environmental issues. We undertake academic research, hold workshops, and issue special reports that advance legal and policy analysis. We also support State Attorneys General in defending and promoting clean energy, climate and environmental laws and policies. The Center provides assistance to AGs in a number of ways, including:
Providing legal assistance to interested attorneys general on specific administrative, judicial or legislative matters involving clean energy, climate change and environmental interests of regional and national significance.
Working with interested attorneys general to support NYU Law Fellows who serve as special assistant attorneys general in state attorney general offices, focusing on clean energy, climate and environmental matters.
Serving as a centralized public source of information for ongoing attorneys general initiatives and helping to enhance the public’s understanding of the importance of the clean energy, climate change and environmental matters that attorneys general are pursuing.
Undertaking academic research, holding workshops, and issuing special reports that advance legal and policy analysis on clean energy, climate change and environmental issues.
EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity
Sep 02, 2021
Full time
Communications Manager Location: New York City
The State Energy & Environmental Impact Center at NYU School of Law is seeking a Communications Manager.
Why Work With Us: We are a small, collaborative team that specializes in state clean energy, climate, and environmental justice work. We work closely with state Attorneys General (the top lawyers in a state) in this work and regularly host events, write reports, share news on social media, and publish a newsletter. We are passionate about building and sustaining an inclusive and equitable working environment for our staff. Our office is located at NYU, but remote work is possible. We offer a generous benefits package through NYU, which includes tuition remission at certain NYU schools, retirement benefits, and more. Salary $70,000-80,000.
Who We Are Looking For: We are looking for a creative self starter who is interested in supporting advocacy around clean energy, climate, and environmental justice. Our ideal candidate is creative and collaborative, as well as comfortable translating legal and technical concepts for different audiences, and working on op-eds, writing press releases, and building relationships with reporters. We are looking for someone with 4-6 years of communications experience and who is ready to grow professionally as a supervisor of our digital and communications team. We are committed to building a diverse and inclusive team and encourage women, people of color, and members of the LGBTQ community to apply.
Please see our full job description below for more information.
Ready to Apply? Please send your resume and cover letter to stateimpactcenter@nyu.edu. The Center is unable to review applications submitted through alternate methods, such as Indeed or LinkedIn. Please send your application as a single PDF file saved as LastName.FirstName.pdf.
EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity
Position Description
The State Impact Center is recruiting a Communications Manager to begin immediately. Our offices are located in New York City, and we are following NYU Law School’s return to in-person work plans, with remote accommodations available, as needed. The Communications Manager will play a key role in furthering the Center’s mission of promoting and amplifying the work of state attorneys general on climate, clean energy, and environmental issues. This will include outreach to media contacts, press events, and reports to highlight important issues and attorney general activity within our subject areas.
The Communications Manager will be responsible for developing creative and captivating messaging around climate, clean energy, and environmental issues, including working with the team’s digital specialists.
Our small, collaborative team values each person’s contributions to reports, newsletter topics, and other work, and the Communications Manager would be involved in planning, leading, and executing the Center’s range of communications projects. The Communications Manager will have a supervisory role over a small digital and communications team. Diversity is a core value of the Center. We are building an environmental justice practice to provide support to AG offices that are growing their work in this area, and we are passionate about building and sustaining an inclusive and equitable working environment for our staff. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.
Core Responsibilities:
Strategic Communications: driving development of communications strategy for the Center, including around press releases, media contacts, events, and digital presence.
Media Relations: developing and maintaining relationships with reporters covering climate, energy, environmental, and environmental justice issues; developing story ideas and pitching reporters.
Messaging and Content: packaging legal content and analysis for a variety of audiences; working with the Center’s subject matter experts to provide media interviews and draft content; drafting talking points, reports, op-eds, newsletters, and other materials.
Alliance Building: conducting outreach to communications counterparts in attorney general offices and other organizations.
Project Management and Team Supervision: supervising the digital and communications team, including providing feedback and pursuing opportunities for professional development for team members; collaborating with attorneys and other Center staff on joint projects.
Events: planning events, conferences, and press events with multiple attorneys general, and representing the Center at these as well as other events hosted by other organizations.
Requirements and Qualifications:
Experience: 4-6 years of communications experience in the legal, public policy, government affairs, campaigns, or related fields.
Communications Strategy: experience in developing and executing communications strategic plan with ability to track progress.
Outreach: experience in connecting with members of the press and other communications professionals.
Writing: ability to communicate clearly/coherently, including digesting and translating topics for a lay audience.
Project Management: experience developing and leading reports and other communications products; experience at planning events; collaborative and team-oriented; shows judgment and seeks input as needed; experience supervising is a plus.
Editing: ability to edit material drafted by subject matter experts for appropriate audience; attention to detail (e.g., polishing and finalizing documents).
Deadlines: ability to triage tasks and complete time-sensitive work (e.g., drafting and posting time-sensitive items on the Center’s social media, responding to press inquiries).
Design: familiarity with graphic design in Photoshop, Indesign, Illustrator, or Canva is a plus.
Applications will be considered until the position is filled.
Salary: $70,000-80,000
Interested candidates should apply by sending a resume and cover letter to stateimpactcenter@nyu.edu.
The Center is unable to review applications submitted through alternate methods, such as LinkedIn. Please send your application as a single PDF file saved as LastName.FirstName.pdf.
About the Center The State Impact Center is a nonpartisan academic think tank that specializes in clean energy, climate change and environmental issues. We undertake academic research, hold workshops, and issue special reports that advance legal and policy analysis. We also support State Attorneys General in defending and promoting clean energy, climate and environmental laws and policies. The Center provides assistance to AGs in a number of ways, including:
Providing legal assistance to interested attorneys general on specific administrative, judicial or legislative matters involving clean energy, climate change and environmental interests of regional and national significance.
Working with interested attorneys general to support NYU Law Fellows who serve as special assistant attorneys general in state attorney general offices, focusing on clean energy, climate and environmental matters.
Serving as a centralized public source of information for ongoing attorneys general initiatives and helping to enhance the public’s understanding of the importance of the clean energy, climate change and environmental matters that attorneys general are pursuing.
Undertaking academic research, holding workshops, and issuing special reports that advance legal and policy analysis on clean energy, climate change and environmental issues.
EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity
WHO WE ARE SER-Jobs is a nonprofit community organization that educates and equips people in the Texas Gulf Coast Region who come from low-income backgrounds or who have significant barriers to employment. We believe the power and purpose of work can transform lives and communities. SER is the Spanish verb, "to be," so that is exactly what we impart on the people we serve - that they can be whatever they want "to be."
Brighter Futures: We empower our clients "to be" the best they can, and "to be" in the career path that fits their talents and interests.
Better Opportunities: SER engages employers in strong growth industries "to be" an opportunity of a lifetime to someone who needs a second chance (or maybe even a first).
Bigger Network: We aim "to be" in strong partnerships with complementary organizations throughout the communities we serve.
VISION To be the premier workforce opportunity provider in the Texas Gulf Coast Region. MISSION STATEMENT To help individuals from low-income communities transform their lives through education, training employment, and financial empowerment services. VALUES Accountability ~ Innovation ~ Respect ~ Excellence ~ Equality ABOUT THE POSITION Job Title: Program Administrative Specialist FLSA Status: Exempt Department: Programs Reports To: Director of Programs Typical Workdays: Monday - Friday Typical Work Hours: 8:00 a.m. to 5:00 p.m. Overtime Required: N/A Education: Associate’s Degree in a related field. Bachelor’s degree preferred. Related Experience: Minimum of two (2) years of Administrative Assistant experience. Training: N/A Licenses & Certifications: N/A POSITION SUMMARY The Program Administrative Specialist will provide administrative and program support for the Director of Programs and other senior leaders. This position works closely with the senior leadership team to perform the highest level of administrative duties. This position will also work independently and proactively on numerous complex administrative tasks, exercising the utmost discretion, and delivering independent and sound judgment on a consistent basis. Such duties include but are not limited to attending meetings and keeping minutes, receiving and screening phone calls, booking (and unbooking) travel, scheduling (and rescheduling) meetings, keeping track of time and expenses, maintaining an executive's schedule, assisting in planning appointments, board meetings, conferences etc., managing information technology, creating presentations or proposals. This position is responsible for handling highly confidential documents and information, communication and information management, and managing supplies and events. This position is also responsible for providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and arranging conference calls. ESSENTIAL FUNCTIONS ADMINISTRATIVE SUPPORT:
Gain full understanding of SER programs as well as its targets and outcomes.
Organize and schedule client and internal meetings and events.
Coordinate all office and administrative support duties including answering the phone, directing calls to others as appropriate, making arrangements for visitors, invoice processing and coding, records management, and other administrative needs.
Understand the travel policy, passport and Visa requirements, travel advisories, and required immunizations for international travel.
Participate in business continuity planning and activities including natural disaster and pandemic response.
Maintain various Microsoft Outlook email distribution lists, Microsoft SharePoint sites, and Microsoft Teams activities.
Define methodology, monitoring, and assuring compliance with document retention policy and procedures.
Plan and coordinate logistics and materials for meetings, team retreats, and other events as needed.
Work collaboratively and coordinate with other Administrative Assistants across the organization for planning and implementing events and meetings during the year.
Read, sort, and analyze incoming correspondence, memos, submissions, emails, abstracts, protocols, and reports in order to determine their significance and plan their distribution.
Compose, proof, and distribute letters, memos, reports, spreadsheets, presentations, and related outgoing materials.
Perform data monitoring/maintenance with little supervision. Ensure quality and timely execution of deliverables. Maintain an efficient system of distribution lists and organizational charts to ensure efficient generation of correspondence and communication.
Manage the flow of information, organizing appointments, and maintaining up-to-date calendars to ensure effective prioritization of tasks.
Coordinate logistics for meetings, conferences, events, etc. to maximize time, efficiency, and value.
Manage purchase requisitions and vendor payments in support of strategic activities and processing of monthly expenses.
Initiate office equipment service calls and follows up to ensure that required maintenance/repairs are performed in a timely manner.
Other pertinent and appropriate duties as assigned.
LEADERSHIP SUPPORT:
Advise the Director of Programs and other senior leaders on time and calendar by anticipating needs, reading, researching, drafting and routing correspondence; collecting and analyzing information; and initiating and troubleshooting communications.
Proactively manage the Director of Programs’ and other senior leaders’ calendars so that their time is used effectively and efficiently; including planning work projects and scheduling of appointments with senior management and other internal and external meetings.
Understand the Director of Programs’ plans and objectives; read and interpret activities and proactively anticipate opportunities that assist in meeting the plans/objectives.
Coordinate point-to-point travel needs as necessary including booking all travel and hotels, directions, commuting time, and ground transportation.
Maintain regular contact with the Director of Programs, and other senior leaders, during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention during that time.
Ensure the Director of Programs and other senior leaders are prepared for all meetings. Provide all necessary pre-reading and background information in preparation for meetings.
Maintain discreet coordination of sensitive, leally privileged company and personal executive information to ensure confidentiality.
Act as the eyes and ears, providing input and feedback to the Director of Programs on all matters. Represent the Director of Programs at community and business functions.
Manage various special projects as assigned by the Director of Programs and other senior leaders.
Keep track of the Director of Programs’ expense reports and timesheets and submit to Accounting and Payroll in a timely manner.
Organize and expedite the flow of work through the Director of Programs’ offices in a timely manner to assist in alleviating the executive workload.
Liaise with senior-level employees and external contacts on behalf of the Director of Programs.
Other pertinent and appropriate duties as assigned for the purpose of ensuring the efficient and effective functioning of the program.
CUSTOMER SERVICE:
Build effective working relationships with key stakeholders; support administrative aspects of SER Jobs’ internal commitments.
Role model healthy relationships in the work environment such as mitigation of conflict, leading problem-solving, and resolution efforts.
Handle highly confidential documents, protecting the organization’s confidential information, communication, and information management.
Use sound judgment to prioritize effectively in matters of a routine and non-routine nature to maximize and conserve time.
Other pertinent and appropriate duties as assigned for the purpose of ensuring the efficient and effective functioning of the program.
QUALIFICATIONS
Associate’s degree required. Bachelor’s degree preferred.
Minimum of two (2) years of related experience working as an Administrative Support professional reporting to senior management required.
Minimum of two (2) years of experience in a fast-paced environment (really fast paced!), supporting senior executives, strongly preferred.
Advanced skills in the Microsoft Office suite and other software programs and platforms such as Salesforce and Zoom.
Experienced in handling a wide range of administrative and executive support related tasks and the ability to work independently with little or no supervision.
Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
Ability to work in highly collaborative and deadline driven environment.
Demonstrates professional manner and ability to influence in dealings with others.
Strong process and system orientation; promotes group effectiveness.
Ability to anticipate barriers and provide alternative solutions.
Ability to manage ambiguity and multiple priorities inherent in an entrepreneurial environment.
Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills.
Ability to self-direct and prioritize among competing goals and to initiate process improvements.
Flexibility and willingness to contribute when necessary on projects outside of own department.
Strong achievement orientation with exceptional time management skills and demonstrated ability to multitask.
Strong work ethic coupled with an enthusiastic and passionate approach to one’s work.
Be highly organized, detail-oriented and discreet and be able to exercise tact and diplomacy.
Demonstrate project management skills to plan and deliver on established tactical and strategic goals.
Demonstrate an excellent aptitude for building productive relationships with internal teams and key stakeholders.
Ability to multi-task effectively and balance priorities in an ever changing, fast-moving, time-sensitive environment.
Sound judgment and high sense of accountability.
Discretion in working with highly confidential matters and material.
Ability to builds and maintains effective and trusting working relationships.
Comprehensive knowledge of SERJobs including our annual initiatives, strategic plan, vision, mission, and core values.
Ability to oversee administrative support in a fast-paced, high-volume, and rapidly changing client service environment.
Reasonable accommodations will be made to ensure that the essential job functions can be performed and not hinder the employee's performance due to physical, mental, or emotional impairment, and does not cause undue hardship for the Company.
Aug 09, 2021
Full time
WHO WE ARE SER-Jobs is a nonprofit community organization that educates and equips people in the Texas Gulf Coast Region who come from low-income backgrounds or who have significant barriers to employment. We believe the power and purpose of work can transform lives and communities. SER is the Spanish verb, "to be," so that is exactly what we impart on the people we serve - that they can be whatever they want "to be."
Brighter Futures: We empower our clients "to be" the best they can, and "to be" in the career path that fits their talents and interests.
Better Opportunities: SER engages employers in strong growth industries "to be" an opportunity of a lifetime to someone who needs a second chance (or maybe even a first).
Bigger Network: We aim "to be" in strong partnerships with complementary organizations throughout the communities we serve.
VISION To be the premier workforce opportunity provider in the Texas Gulf Coast Region. MISSION STATEMENT To help individuals from low-income communities transform their lives through education, training employment, and financial empowerment services. VALUES Accountability ~ Innovation ~ Respect ~ Excellence ~ Equality ABOUT THE POSITION Job Title: Program Administrative Specialist FLSA Status: Exempt Department: Programs Reports To: Director of Programs Typical Workdays: Monday - Friday Typical Work Hours: 8:00 a.m. to 5:00 p.m. Overtime Required: N/A Education: Associate’s Degree in a related field. Bachelor’s degree preferred. Related Experience: Minimum of two (2) years of Administrative Assistant experience. Training: N/A Licenses & Certifications: N/A POSITION SUMMARY The Program Administrative Specialist will provide administrative and program support for the Director of Programs and other senior leaders. This position works closely with the senior leadership team to perform the highest level of administrative duties. This position will also work independently and proactively on numerous complex administrative tasks, exercising the utmost discretion, and delivering independent and sound judgment on a consistent basis. Such duties include but are not limited to attending meetings and keeping minutes, receiving and screening phone calls, booking (and unbooking) travel, scheduling (and rescheduling) meetings, keeping track of time and expenses, maintaining an executive's schedule, assisting in planning appointments, board meetings, conferences etc., managing information technology, creating presentations or proposals. This position is responsible for handling highly confidential documents and information, communication and information management, and managing supplies and events. This position is also responsible for providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and arranging conference calls. ESSENTIAL FUNCTIONS ADMINISTRATIVE SUPPORT:
Gain full understanding of SER programs as well as its targets and outcomes.
Organize and schedule client and internal meetings and events.
Coordinate all office and administrative support duties including answering the phone, directing calls to others as appropriate, making arrangements for visitors, invoice processing and coding, records management, and other administrative needs.
Understand the travel policy, passport and Visa requirements, travel advisories, and required immunizations for international travel.
Participate in business continuity planning and activities including natural disaster and pandemic response.
Maintain various Microsoft Outlook email distribution lists, Microsoft SharePoint sites, and Microsoft Teams activities.
Define methodology, monitoring, and assuring compliance with document retention policy and procedures.
Plan and coordinate logistics and materials for meetings, team retreats, and other events as needed.
Work collaboratively and coordinate with other Administrative Assistants across the organization for planning and implementing events and meetings during the year.
Read, sort, and analyze incoming correspondence, memos, submissions, emails, abstracts, protocols, and reports in order to determine their significance and plan their distribution.
Compose, proof, and distribute letters, memos, reports, spreadsheets, presentations, and related outgoing materials.
Perform data monitoring/maintenance with little supervision. Ensure quality and timely execution of deliverables. Maintain an efficient system of distribution lists and organizational charts to ensure efficient generation of correspondence and communication.
Manage the flow of information, organizing appointments, and maintaining up-to-date calendars to ensure effective prioritization of tasks.
Coordinate logistics for meetings, conferences, events, etc. to maximize time, efficiency, and value.
Manage purchase requisitions and vendor payments in support of strategic activities and processing of monthly expenses.
Initiate office equipment service calls and follows up to ensure that required maintenance/repairs are performed in a timely manner.
Other pertinent and appropriate duties as assigned.
LEADERSHIP SUPPORT:
Advise the Director of Programs and other senior leaders on time and calendar by anticipating needs, reading, researching, drafting and routing correspondence; collecting and analyzing information; and initiating and troubleshooting communications.
Proactively manage the Director of Programs’ and other senior leaders’ calendars so that their time is used effectively and efficiently; including planning work projects and scheduling of appointments with senior management and other internal and external meetings.
Understand the Director of Programs’ plans and objectives; read and interpret activities and proactively anticipate opportunities that assist in meeting the plans/objectives.
Coordinate point-to-point travel needs as necessary including booking all travel and hotels, directions, commuting time, and ground transportation.
Maintain regular contact with the Director of Programs, and other senior leaders, during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention during that time.
Ensure the Director of Programs and other senior leaders are prepared for all meetings. Provide all necessary pre-reading and background information in preparation for meetings.
Maintain discreet coordination of sensitive, leally privileged company and personal executive information to ensure confidentiality.
Act as the eyes and ears, providing input and feedback to the Director of Programs on all matters. Represent the Director of Programs at community and business functions.
Manage various special projects as assigned by the Director of Programs and other senior leaders.
Keep track of the Director of Programs’ expense reports and timesheets and submit to Accounting and Payroll in a timely manner.
Organize and expedite the flow of work through the Director of Programs’ offices in a timely manner to assist in alleviating the executive workload.
Liaise with senior-level employees and external contacts on behalf of the Director of Programs.
Other pertinent and appropriate duties as assigned for the purpose of ensuring the efficient and effective functioning of the program.
CUSTOMER SERVICE:
Build effective working relationships with key stakeholders; support administrative aspects of SER Jobs’ internal commitments.
Role model healthy relationships in the work environment such as mitigation of conflict, leading problem-solving, and resolution efforts.
Handle highly confidential documents, protecting the organization’s confidential information, communication, and information management.
Use sound judgment to prioritize effectively in matters of a routine and non-routine nature to maximize and conserve time.
Other pertinent and appropriate duties as assigned for the purpose of ensuring the efficient and effective functioning of the program.
QUALIFICATIONS
Associate’s degree required. Bachelor’s degree preferred.
Minimum of two (2) years of related experience working as an Administrative Support professional reporting to senior management required.
Minimum of two (2) years of experience in a fast-paced environment (really fast paced!), supporting senior executives, strongly preferred.
Advanced skills in the Microsoft Office suite and other software programs and platforms such as Salesforce and Zoom.
Experienced in handling a wide range of administrative and executive support related tasks and the ability to work independently with little or no supervision.
Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
Ability to work in highly collaborative and deadline driven environment.
Demonstrates professional manner and ability to influence in dealings with others.
Strong process and system orientation; promotes group effectiveness.
Ability to anticipate barriers and provide alternative solutions.
Ability to manage ambiguity and multiple priorities inherent in an entrepreneurial environment.
Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills.
Ability to self-direct and prioritize among competing goals and to initiate process improvements.
Flexibility and willingness to contribute when necessary on projects outside of own department.
Strong achievement orientation with exceptional time management skills and demonstrated ability to multitask.
Strong work ethic coupled with an enthusiastic and passionate approach to one’s work.
Be highly organized, detail-oriented and discreet and be able to exercise tact and diplomacy.
Demonstrate project management skills to plan and deliver on established tactical and strategic goals.
Demonstrate an excellent aptitude for building productive relationships with internal teams and key stakeholders.
Ability to multi-task effectively and balance priorities in an ever changing, fast-moving, time-sensitive environment.
Sound judgment and high sense of accountability.
Discretion in working with highly confidential matters and material.
Ability to builds and maintains effective and trusting working relationships.
Comprehensive knowledge of SERJobs including our annual initiatives, strategic plan, vision, mission, and core values.
Ability to oversee administrative support in a fast-paced, high-volume, and rapidly changing client service environment.
Reasonable accommodations will be made to ensure that the essential job functions can be performed and not hinder the employee's performance due to physical, mental, or emotional impairment, and does not cause undue hardship for the Company.
Job Summary
The recreation and athletics specialist serve as a group fitness instructor, personal trainer, intramural supervisor, and event staff for various activities throughout the year. In the absence of the coordinator or assistant coordinator, this position is the primary supervisor of the facility and student workers. The specialist is primarily stationed at the front desk and is charged with ensuring that only authorized patrons (students, faculty, staff, game day visitors, etc.) are accessing the facilities. The specialist also monitors usage throughout the facility, ensuring safety protocols are being upheld. The Health Education and Services Center (HESC) is a multi-use facility, encompassing academic programs, recreation, and athletic activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with student activities including intramural, social, recreational, and athletic events.
Provides group fitness and personal training for students, faculty, and staff.
Assists with coordinating, marketing, and promotion of recreation and athletic activities.
Provides oversight of intramural activities.
Promotes a positive atmosphere with students, faculty, and staff that utilize the facility.
Performs general inspection and maintenance of equipment within HESC.
Maintains a daily cleaning schedule for the weight room, equipment, and training areas.
Performs set-up, tear-down, and storage of equipment.
Assists in the general supervision of all activities in the HESC.
Assists in the supervision of student employees.
Occasionally transport students in College van to activities and events off campus.
Opens and/or closes the facility requiring flexible hours, i.e. mornings, evenings nights, and weekends
Performs other duties as assigned.
Minimum Qualifications
Associate’s degree and/or a combination of education and relevant experience to total 2 years, in leisure services, exercise science, health promotion, fitness management, business, communications, or related field.
Valid driver’s license and insurable.
Possess or ability to obtain chauffeur’s license.
CPR/AED and First Aid certification required or ability to obtain within three months of employment.
Possess or ability to obtain Personal Training/Group Exercise Certifications within three months of employment, i.e. ACE, ACSM, NSCA, NASM
Demonstrated ability to work with and provide customer service for diverse populations (faculty, staff, students, and general public).
Demonstrated excellent verbal and written communication skills.
Demonstrated ability to follow through and work without close supervision.
Demonstrated working knowledge of Microsoft Office and Google Suite programs.
Demonstrated ability to maintain a flexible schedule to work mornings, evenings, nights, and weekends.
Demonstrated experience in time management and problem-solving ability.
Preferred Qualifications
Experience leading group fitness classes
Experience as a personal trainer
Employment Status
Part-time position averaging 20-23 hours per week, Monday – Friday, with weekend hours as needed. Anticipated schedule will be evenings from 4:00 PM – 9:00 PM and every other weekend.
This position offers a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Work is performed in both an office and recreational setting. This person is required to lead fitness classes, thus perform physical exertion and exercise. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a cover letter, resume and 3 references with 2 being past/current supervisors.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Aug 03, 2021
Part time
Job Summary
The recreation and athletics specialist serve as a group fitness instructor, personal trainer, intramural supervisor, and event staff for various activities throughout the year. In the absence of the coordinator or assistant coordinator, this position is the primary supervisor of the facility and student workers. The specialist is primarily stationed at the front desk and is charged with ensuring that only authorized patrons (students, faculty, staff, game day visitors, etc.) are accessing the facilities. The specialist also monitors usage throughout the facility, ensuring safety protocols are being upheld. The Health Education and Services Center (HESC) is a multi-use facility, encompassing academic programs, recreation, and athletic activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with student activities including intramural, social, recreational, and athletic events.
Provides group fitness and personal training for students, faculty, and staff.
Assists with coordinating, marketing, and promotion of recreation and athletic activities.
Provides oversight of intramural activities.
Promotes a positive atmosphere with students, faculty, and staff that utilize the facility.
Performs general inspection and maintenance of equipment within HESC.
Maintains a daily cleaning schedule for the weight room, equipment, and training areas.
Performs set-up, tear-down, and storage of equipment.
Assists in the general supervision of all activities in the HESC.
Assists in the supervision of student employees.
Occasionally transport students in College van to activities and events off campus.
Opens and/or closes the facility requiring flexible hours, i.e. mornings, evenings nights, and weekends
Performs other duties as assigned.
Minimum Qualifications
Associate’s degree and/or a combination of education and relevant experience to total 2 years, in leisure services, exercise science, health promotion, fitness management, business, communications, or related field.
Valid driver’s license and insurable.
Possess or ability to obtain chauffeur’s license.
CPR/AED and First Aid certification required or ability to obtain within three months of employment.
Possess or ability to obtain Personal Training/Group Exercise Certifications within three months of employment, i.e. ACE, ACSM, NSCA, NASM
Demonstrated ability to work with and provide customer service for diverse populations (faculty, staff, students, and general public).
Demonstrated excellent verbal and written communication skills.
Demonstrated ability to follow through and work without close supervision.
Demonstrated working knowledge of Microsoft Office and Google Suite programs.
Demonstrated ability to maintain a flexible schedule to work mornings, evenings, nights, and weekends.
Demonstrated experience in time management and problem-solving ability.
Preferred Qualifications
Experience leading group fitness classes
Experience as a personal trainer
Employment Status
Part-time position averaging 20-23 hours per week, Monday – Friday, with weekend hours as needed. Anticipated schedule will be evenings from 4:00 PM – 9:00 PM and every other weekend.
This position offers a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Work is performed in both an office and recreational setting. This person is required to lead fitness classes, thus perform physical exertion and exercise. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a cover letter, resume and 3 references with 2 being past/current supervisors.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
Provides administrative support for the Director and the Financial Aid Office (district office and four campus locations).
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s Degree from a regionally accredited institution.
At least five year’s work experience in office management.
Supervisory experience preferred;
Excellent customer service and communications skills – written and oral.
Excellent computer skills including knowledge of Microsoft Outlook, Word, Excel and Adobe Acrobat.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Must be able to talk, listen and speak clearly on telephone
Ability to sit at a desk and view a display screen for extended periods of time
Ability to occasionally lift, push, pull and/or move up to 25 pounds
The annual salary is $28,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from May 24, 2021 through June 2, 2021 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
May 24, 2021
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
Provides administrative support for the Director and the Financial Aid Office (district office and four campus locations).
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s Degree from a regionally accredited institution.
At least five year’s work experience in office management.
Supervisory experience preferred;
Excellent customer service and communications skills – written and oral.
Excellent computer skills including knowledge of Microsoft Outlook, Word, Excel and Adobe Acrobat.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Must be able to talk, listen and speak clearly on telephone
Ability to sit at a desk and view a display screen for extended periods of time
Ability to occasionally lift, push, pull and/or move up to 25 pounds
The annual salary is $28,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from May 24, 2021 through June 2, 2021 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance their analytics operations.
This position is under the classification Administrative Specialist 2.
Due to the COVID-19 Pandemic, this position will start off fully remote with a possibility of returning to a physical office in the future.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties for assigned managers and program areas. You will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives.
In this role, you will further communications of the Health Policy and Analytics (HPA) division and carry out various tasks to promote positive public relations. You will assist in formulating and making recommendations for change in various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information which will require discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency in Microsoft Office.
Proficiency with remote meeting tools such as Zoom, Teams and Go To Webinars.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, limited duration position that is classified and represented by SEIU.
The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
Dec 24, 2020
Full time
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance their analytics operations.
This position is under the classification Administrative Specialist 2.
Due to the COVID-19 Pandemic, this position will start off fully remote with a possibility of returning to a physical office in the future.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties for assigned managers and program areas. You will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives.
In this role, you will further communications of the Health Policy and Analytics (HPA) division and carry out various tasks to promote positive public relations. You will assist in formulating and making recommendations for change in various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information which will require discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency in Microsoft Office.
Proficiency with remote meeting tools such as Zoom, Teams and Go To Webinars.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, limited duration position that is classified and represented by SEIU.
The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
We are seeking an Administrative Support Specialist to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills
Apr 28, 2020
Full time
We are seeking an Administrative Support Specialist to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills