The College of Charleston
Charleston, South Carolina
Student Services Associate
Posting Details
POSTING INFORMATION
Internal Title
Student Services Associate
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
1
Department
Registrar
Job Purpose
The Student Services Associate ( SSA ) position provides key services crucial to the Office of the Registrar regarding student records support and maintenance. Provides support to students, alumni, faculty, staff, and the general public, by triaging and resolving questions about academic policies and procedures and processing student records requests, documents and forms. This position plays an important role in ensuring the maintenance of a true service-centered environment in our front office.
Minimum Requirements
High school diploma and a minimum of two years of administrative office support experience in higher education. Bachelor’s degree preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must have the ability to communicate effectively (strong oral and written skills). Must be highly organized and able to work under stringent time restrictions while consistently providing excellent customer service. Must be able to research and resolve complex issues and problems. Must be able to use Microsoft and online web applications and have experience with standard office equipment. Experience with student records and data in a higher education environment is preferred. Knowledge of Student Information Systems (Banner), document management ( BDM ), degree audits (Degree Works) and familiarity with the physical campus at the College of Charleston and its academic departments is preferred. Knowledge of policies and procedures of other College units (i.e., Financial Aid) that impact the Office of the Registrar is preferred. Must have experience working with FERPA policies and procedures. Must have the ability to work effectively with multiple constituencies within established guidelines and have exceptional organizational skills to ensure a smooth flow of office business.
Additional Comments Regarding Position
This position may require weekend work for assistance with commencement events.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$31,561 - $41,414
Posting Date
04/03/2024
Closing Date
04/17/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024051
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15269
Job Duties
Job Duties
Activity
The Student Services Associate, as part of a term, provides a full range of student services support to students and the general public by responding to inquiries and requests for information and assistance in person, online chat, email or by telephone. Triages incoming inquiries through walk-in traffic, phone, postal letters, while consistently monitoring email. Assists students in the resolution of issues, concerns and problems related to student records. Interprets complex information, making evaluative determinations, recommendations and referrals regarding services, programs, policies, and procedures to students, alumni, College employees, faculty, staff and the general public.
Essential or Marginal
Essential
Percent of Time
60
Activity
Conducts student transactions and maintains student academic records utilizing the College information system; Performs enrollment and degree verifications in conjunction with the National Student Clearinghouse ( NSC ). Serves as the initial point of contact for all student requests. Serves as the initial point of contact for student personal information update requests.
Essential or Marginal
Essential
Percent of Time
25
Activity
Assures the prompt opening of the office (8:30 am) and ensures the office is secure for the evening (5:00 pm). Provides training and support for student workers. Supports internal staff with projects and events as assigned.
Essential or Marginal
Essential
Percent of Time
15
Apr 03, 2024
Full time
Student Services Associate
Posting Details
POSTING INFORMATION
Internal Title
Student Services Associate
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
1
Department
Registrar
Job Purpose
The Student Services Associate ( SSA ) position provides key services crucial to the Office of the Registrar regarding student records support and maintenance. Provides support to students, alumni, faculty, staff, and the general public, by triaging and resolving questions about academic policies and procedures and processing student records requests, documents and forms. This position plays an important role in ensuring the maintenance of a true service-centered environment in our front office.
Minimum Requirements
High school diploma and a minimum of two years of administrative office support experience in higher education. Bachelor’s degree preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must have the ability to communicate effectively (strong oral and written skills). Must be highly organized and able to work under stringent time restrictions while consistently providing excellent customer service. Must be able to research and resolve complex issues and problems. Must be able to use Microsoft and online web applications and have experience with standard office equipment. Experience with student records and data in a higher education environment is preferred. Knowledge of Student Information Systems (Banner), document management ( BDM ), degree audits (Degree Works) and familiarity with the physical campus at the College of Charleston and its academic departments is preferred. Knowledge of policies and procedures of other College units (i.e., Financial Aid) that impact the Office of the Registrar is preferred. Must have experience working with FERPA policies and procedures. Must have the ability to work effectively with multiple constituencies within established guidelines and have exceptional organizational skills to ensure a smooth flow of office business.
Additional Comments Regarding Position
This position may require weekend work for assistance with commencement events.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$31,561 - $41,414
Posting Date
04/03/2024
Closing Date
04/17/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024051
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15269
Job Duties
Job Duties
Activity
The Student Services Associate, as part of a term, provides a full range of student services support to students and the general public by responding to inquiries and requests for information and assistance in person, online chat, email or by telephone. Triages incoming inquiries through walk-in traffic, phone, postal letters, while consistently monitoring email. Assists students in the resolution of issues, concerns and problems related to student records. Interprets complex information, making evaluative determinations, recommendations and referrals regarding services, programs, policies, and procedures to students, alumni, College employees, faculty, staff and the general public.
Essential or Marginal
Essential
Percent of Time
60
Activity
Conducts student transactions and maintains student academic records utilizing the College information system; Performs enrollment and degree verifications in conjunction with the National Student Clearinghouse ( NSC ). Serves as the initial point of contact for all student requests. Serves as the initial point of contact for student personal information update requests.
Essential or Marginal
Essential
Percent of Time
25
Activity
Assures the prompt opening of the office (8:30 am) and ensures the office is secure for the evening (5:00 pm). Provides training and support for student workers. Supports internal staff with projects and events as assigned.
Essential or Marginal
Essential
Percent of Time
15
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Melbourne Campus in Melbourne, Florida.
Provides administrative support for the AVP of Student Affairs and assists in the coordination of functions, programs, initiatives & events associated with all the departments that fall within Student Affairs. Works cooperatively with staff, faculty, and students.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s Degree from a regionally accredited institution.
At least five years’ experience in office management.
Supervisory experience.
Good communication (oral & written) and excellent customer service skills.
Proficient in use of computer/word processing software.
Ability to work independently & good problem-solving skills.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to lift, push, pull, or move up to 20 pounds.
Ability to access, input, and retrieve information and/or data from computer.
Ability to sit for long periods of time.
Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty, and other customer traffic.
Occasional travel to other campuses or outside meetings.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from March 21, 2024 through April 2, 2024 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Mar 21, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Melbourne Campus in Melbourne, Florida.
Provides administrative support for the AVP of Student Affairs and assists in the coordination of functions, programs, initiatives & events associated with all the departments that fall within Student Affairs. Works cooperatively with staff, faculty, and students.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s Degree from a regionally accredited institution.
At least five years’ experience in office management.
Supervisory experience.
Good communication (oral & written) and excellent customer service skills.
Proficient in use of computer/word processing software.
Ability to work independently & good problem-solving skills.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to lift, push, pull, or move up to 20 pounds.
Ability to access, input, and retrieve information and/or data from computer.
Ability to sit for long periods of time.
Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty, and other customer traffic.
Occasional travel to other campuses or outside meetings.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from March 21, 2024 through April 2, 2024 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Position Title Senior Associate Dean of Students
Classification Title Administrative Full Time (.75-1.0 FTE)
Benefits Eligibility Benefits Eligibility
Department Student Development
Job Description
The Senior Associate Dean of Students reports to the Vice President for Student Formation/Dean of Students and creates and directs a comprehensive strategic approach to student community life that is rooted in the historic Christian faith, attentive to restorative justice, and collaborative and caring within a dynamic residential learning community. The Senior Associate Dean sets direction for an exemplary approach to fostering belonging that includes excellent leadership of community through developing and leading a restorative conduct and resolution process. The Senior Associate Dean attends to a vibrant community life at Hope College by cultivating ethical and generous student leaders who are committed to their own flourishing and flourishing of others in a global society. To accomplish this work the Senior Associate Dean of Students holds primary responsibility for the conduct and care work on campus and supervises the Associate Dean of Student Life in order to provide support and collaboration in the work of first year experience, community life and student leadership.
Conduct and Care
Serves as primary student conduct officer, and collaborates with various offices to develop and maintain a robust, faith-based and culturally intelligent approach to student conduct and conflict resolution.
Directs proactive educational efforts to increase students’ awareness and demonstration of ethical community behavior, particularly relating to Hope College’s mission, Virtues of Public Discourse, Christian Aspirations, and Hope Forward Pillars.
Oversees in the administration and interpretation of policies, and procedures relevant to student conduct and conflict resolution matters for individual students (on and off campus) and student groups. Coordinate and/or direct conduct investigations regarding student organizations, including clubs, organizations, fraternities, and sororities.
Manages annual and bi-annual reporting related to student development learning outcomes and KPIs, Drug-Free Act Report, Public Record Requests, and additional reports, as needed.
Serves as the primary point of contact for all student conduct records.
Develops and manages an on-going assessment model to track and report student conduct and behavioral trends for purposes of planning.
Oversees the maintenance and updating of the Maxient database system and the processing of student conduct cases, with administrative support.
Develops, supervises and implements conduct training and presentations related to the student conduct process. Functioning within a matrixed organization, oversees the marketing, recruiting, selection, training, and ongoing development of the Student Standing and Appeals Committee members. Supports the selection, training and ongoing development of college conduct officers (including Residential Life Staff), and advisors. Supervises the conduct-related functions of the Residential Life Staff.
Coordinates the development, review, and revision of all rules, regulations, and procedures relating to student conduct, including Housing policies (in collaboration with the Associate Dean for Residential Life).
Chairs the CARE Team, with direct support from the Student Support Manager. Supervises functions within the Student Support and Retention office, Counseling and Psychological Services, and other offices pertaining to matters of student care, specifically cross-functional work of the CARE team.
Collaborates closely with Disability and Accessibility Resources, Equity and Compliance (Title IX) and other offices that support student accessibility and equity.
Serves as primary threat assessment leader, coordinating threat assessment. Maintains training and certification in threat and risk assessment.
Acts at the direct liaison to campus safety, Holland Police Department, Equity and Compliance office (Title IX) and various campus departments in matters related to student conduct, conflict resolution and campus safety. Assists with data collection for the annual Clery Report.
Represents the department on various divisional, university, state, regional and national committees.
Assists in the preparation and administration of the annual operating budget for student formation.
On behalf of the office of the dean of students, responds to critical student conduct concerns in coordination with campus entities, both internal and external to the College.
Belonging and First Year Experience
In collaboration with the Associate Dean of Student Life, who has direct oversight of orientation, ensures that the college maintains an integrated top-notch onboarding experience for students entering a liberal arts residential collegiate environment.
Collaborates with the Student Support and Retention Office on matters related to first year experience.
With the Student Formation Council, sustains a holistic vision for belonging, hospitality and welcome that is connected to the overall vision for student formation at Hope College and educates students toward the outcomes of Hope Forward.
Community Life and Student Leadership
Works closely with student life and other offices to create and cultivate opportunities for student leadership and service in a global society.
Collaborates with key campus partners to develop student formation-wide student leadership initiatives, collaborating with curricular partners and other partners such as Boerigter Center and Center for Leadership.
Collaborates with the VP/Dean of Students to advise Student Congress, including direct advisement of the Student Congress Appropriations Committee.
Oversees the staff in student life to continue to develop club and organization advising structures, and works to expand those structures to the Student Formation Division.
Supports the Associate Dean of Student Life in maintaining and developing a robust and effective fraternity and sorority life program and cultivate social traditions, student activities, and student engagement across the collegiate community.
Develops and implements tools to measure student engagement across the Student Formation Division and tell the story of the Hope student experience in light of Hope Forward.
General Duties
Act as Vice President for Student Formation/Dean of Students’ designee when needed.
Serve as a key member of the Student Formation Council.
Serve on College governance committees as assigned.
Serve in on-call capacity
Work closely with campus and community partners to ensure that all students are supported throughout their Hope College experience. Engage students personally and through presence at appropriate collegiate events.
Qualifications Requirements
Master’s Degree in Higher Education Administration, Counseling, Clinical Psychology, Social Work or related field.
7-10 years professional experience in student conduct, mediation, Title IX. Experience to include resolution of complex student issues including interfacing with families and other constituents.
Demonstrated commitment to the Christian mission of Hope College, and ability to develop and enact policies, procedures and programs that reflect Hope College’s mission, virtues of public discourse and Christian Aspirations.
Supervisory experience, to include leading and developing effective training.
Ability to cultivate relationships with a wide range of stakeholders.
Experience and knowledge in student conduct administration, policy development, ethics.
Demonstrated ability to work with a diverse campus population.
Demonstrated ability to manage multiple tasks and exercise sound judgment in complex situations.
Strong written and verbal communication skills.
Strong analytical skills.
Excellent emotional intelligence.
Ability to create contexts for belonging, understanding and grace in conduct and resolution processes.
Preferred:
Maxient, NABITA, ASCA knowledge and engagement.
Earned doctorate degree.
Physical Demands This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.
Pre-employment Screenings All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.
Posting Detail Information
Posting Number 2023-208SR
Job Posting Open Date 03/05/2024
Job Posting Close Date
Open Until Filled Yes
Is this position available for sponsorship No
Special Instructions to Applicants
Mar 13, 2024
Full time
Position Title Senior Associate Dean of Students
Classification Title Administrative Full Time (.75-1.0 FTE)
Benefits Eligibility Benefits Eligibility
Department Student Development
Job Description
The Senior Associate Dean of Students reports to the Vice President for Student Formation/Dean of Students and creates and directs a comprehensive strategic approach to student community life that is rooted in the historic Christian faith, attentive to restorative justice, and collaborative and caring within a dynamic residential learning community. The Senior Associate Dean sets direction for an exemplary approach to fostering belonging that includes excellent leadership of community through developing and leading a restorative conduct and resolution process. The Senior Associate Dean attends to a vibrant community life at Hope College by cultivating ethical and generous student leaders who are committed to their own flourishing and flourishing of others in a global society. To accomplish this work the Senior Associate Dean of Students holds primary responsibility for the conduct and care work on campus and supervises the Associate Dean of Student Life in order to provide support and collaboration in the work of first year experience, community life and student leadership.
Conduct and Care
Serves as primary student conduct officer, and collaborates with various offices to develop and maintain a robust, faith-based and culturally intelligent approach to student conduct and conflict resolution.
Directs proactive educational efforts to increase students’ awareness and demonstration of ethical community behavior, particularly relating to Hope College’s mission, Virtues of Public Discourse, Christian Aspirations, and Hope Forward Pillars.
Oversees in the administration and interpretation of policies, and procedures relevant to student conduct and conflict resolution matters for individual students (on and off campus) and student groups. Coordinate and/or direct conduct investigations regarding student organizations, including clubs, organizations, fraternities, and sororities.
Manages annual and bi-annual reporting related to student development learning outcomes and KPIs, Drug-Free Act Report, Public Record Requests, and additional reports, as needed.
Serves as the primary point of contact for all student conduct records.
Develops and manages an on-going assessment model to track and report student conduct and behavioral trends for purposes of planning.
Oversees the maintenance and updating of the Maxient database system and the processing of student conduct cases, with administrative support.
Develops, supervises and implements conduct training and presentations related to the student conduct process. Functioning within a matrixed organization, oversees the marketing, recruiting, selection, training, and ongoing development of the Student Standing and Appeals Committee members. Supports the selection, training and ongoing development of college conduct officers (including Residential Life Staff), and advisors. Supervises the conduct-related functions of the Residential Life Staff.
Coordinates the development, review, and revision of all rules, regulations, and procedures relating to student conduct, including Housing policies (in collaboration with the Associate Dean for Residential Life).
Chairs the CARE Team, with direct support from the Student Support Manager. Supervises functions within the Student Support and Retention office, Counseling and Psychological Services, and other offices pertaining to matters of student care, specifically cross-functional work of the CARE team.
Collaborates closely with Disability and Accessibility Resources, Equity and Compliance (Title IX) and other offices that support student accessibility and equity.
Serves as primary threat assessment leader, coordinating threat assessment. Maintains training and certification in threat and risk assessment.
Acts at the direct liaison to campus safety, Holland Police Department, Equity and Compliance office (Title IX) and various campus departments in matters related to student conduct, conflict resolution and campus safety. Assists with data collection for the annual Clery Report.
Represents the department on various divisional, university, state, regional and national committees.
Assists in the preparation and administration of the annual operating budget for student formation.
On behalf of the office of the dean of students, responds to critical student conduct concerns in coordination with campus entities, both internal and external to the College.
Belonging and First Year Experience
In collaboration with the Associate Dean of Student Life, who has direct oversight of orientation, ensures that the college maintains an integrated top-notch onboarding experience for students entering a liberal arts residential collegiate environment.
Collaborates with the Student Support and Retention Office on matters related to first year experience.
With the Student Formation Council, sustains a holistic vision for belonging, hospitality and welcome that is connected to the overall vision for student formation at Hope College and educates students toward the outcomes of Hope Forward.
Community Life and Student Leadership
Works closely with student life and other offices to create and cultivate opportunities for student leadership and service in a global society.
Collaborates with key campus partners to develop student formation-wide student leadership initiatives, collaborating with curricular partners and other partners such as Boerigter Center and Center for Leadership.
Collaborates with the VP/Dean of Students to advise Student Congress, including direct advisement of the Student Congress Appropriations Committee.
Oversees the staff in student life to continue to develop club and organization advising structures, and works to expand those structures to the Student Formation Division.
Supports the Associate Dean of Student Life in maintaining and developing a robust and effective fraternity and sorority life program and cultivate social traditions, student activities, and student engagement across the collegiate community.
Develops and implements tools to measure student engagement across the Student Formation Division and tell the story of the Hope student experience in light of Hope Forward.
General Duties
Act as Vice President for Student Formation/Dean of Students’ designee when needed.
Serve as a key member of the Student Formation Council.
Serve on College governance committees as assigned.
Serve in on-call capacity
Work closely with campus and community partners to ensure that all students are supported throughout their Hope College experience. Engage students personally and through presence at appropriate collegiate events.
Qualifications Requirements
Master’s Degree in Higher Education Administration, Counseling, Clinical Psychology, Social Work or related field.
7-10 years professional experience in student conduct, mediation, Title IX. Experience to include resolution of complex student issues including interfacing with families and other constituents.
Demonstrated commitment to the Christian mission of Hope College, and ability to develop and enact policies, procedures and programs that reflect Hope College’s mission, virtues of public discourse and Christian Aspirations.
Supervisory experience, to include leading and developing effective training.
Ability to cultivate relationships with a wide range of stakeholders.
Experience and knowledge in student conduct administration, policy development, ethics.
Demonstrated ability to work with a diverse campus population.
Demonstrated ability to manage multiple tasks and exercise sound judgment in complex situations.
Strong written and verbal communication skills.
Strong analytical skills.
Excellent emotional intelligence.
Ability to create contexts for belonging, understanding and grace in conduct and resolution processes.
Preferred:
Maxient, NABITA, ASCA knowledge and engagement.
Earned doctorate degree.
Physical Demands This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.
Pre-employment Screenings All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.
Posting Detail Information
Posting Number 2023-208SR
Job Posting Open Date 03/05/2024
Job Posting Close Date
Open Until Filled Yes
Is this position available for sponsorship No
Special Instructions to Applicants
Harry Ransom Center, University of Texas at Austin
300 W. 21st St., Austin, TX 78712
Job Details: About the Harry Ransom Center:
The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. We welcome applicants from under-represented groups and those who demonstrate a commitment to belonging. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose Reporting to the Associate Director of Exhibitions and Public Programs, the Event Operations Manager will plan and execute events for the Harry Ransom Center that serve researchers, students, faculty, staff, public, members, donors, and external groups. Events range from public programs and lectures, membership programs and receptions, advisory council meetings and receptions, donor events, staff gatherings, and facility rentals to a major fundraising gala held every five years.
Please apply by March 29th for full consideration by the hiring committee.
Responsibilities Function 1: Program Design & Delivery
Working closely with staff across Programming, Membership, Development, and Marketing, helps develop, deliver, and assess both in-person and virtual programs for the Ransom Center. Manages event logistics from start to finish, including public programs, donor and member events and receptions, and staff functions. Works with caterers, independent contractors, sponsors, fellow staff, and others to ensure all events comply with university and Ransom Center policies and are in keeping with the Center's mission. Participates in event execution and is onsite for the duration of each event, including rehearsals, sound check, load-in/out, set up, and breakdown .
Develop public programs budget and track use of funds.
Function 2: Program Administration
Solicits bids from vendors, negotiates contracts, and follows appropriate university and Ransom Center business office processes. Processes all necessary event forms, purchase requests, payments, and contracts to ensure prompt payment for services. Communicates and coordinates with vendors on vendor guidelines, arrival, load-in, and load-out procedures for all events.
Works with external organizations to facilitate site rentals. Develops and shares event confirmations that include customized quotes and planned schedules for the unique needs of each event. Works with external organizations in-person, by phone, and over email to ensure each external event is thoughtfully executed. Submits invoices to organizations and maintains attendance reports following each event.
Function 3: Site Administration
Coordinates event plans with Ransom Center facilities manager, guards, custodians, technology, and business office staff. Collaborates with relevant staff across Programming, Development, and Marketing to review space use requests and maintains an ongoing schedule of approved external events.
Provides reliable, high-quality administrative support exhibiting excellent communication, follow-up, and ability to take on independent projects. Assists with booking travel, hotel, or other arrangements for guest speakers or invited guests. Duties include but are not limited to maintaining budgets; communicating effectively with Ransom Center colleagues, outside organizations, speakers, and vendors; generating event reports; coordinating and managing special event volunteers; and representing the Ransom Center in a positive and professional manner.
Required Qualifications
Bachelor's degree.
At least three years of experience in program and event operations, event coordination, or venue management.
Proven ability to interact effectively with multifaceted audiences and provide excellent customer service.
Demonstrated professional and calm demeanor in high pressure situations.
Excellent communication and organizational skills and attention to detail.
Strong ability to build and foster positive working relationships with internal and external event partners, vendors, sponsors, and other affiliates.
Demonstrated problem-solving and decision-making abilities.
Outstanding time management and organizational skills.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
More than three years of full-time professional experience in program and event management.
University or museum/library setting experience.
Familiarity with University of Texas business practices, processes, procedures, and forms.
Experience mounting and managing highly successful events for cultural sector organizations, including lecture, film, music, performance, and family events.
Experience coordinating various event types including intimate gatherings with VIP guests, conferences and symposia, and large-scale high-profile events of 800+ attendees.
Salary Range
$45,000-$52,000, depending on qualifications
Working Conditions
Standard office conditions.
Repetitive use of a keyboard and standard office equipment at a workstation.
Light work including lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds and walking or standing during special events.
Work Shift
Regular M-F schedule with flexibility to work late on evenings and some weekends for scheduled events.
UT Flexible Work Arrangements are supported at the Ransom Center.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for this position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Event-Operations-Manager--The-Harry-Ransom-Center_R_00031968
Mar 12, 2024
Full time
Job Details: About the Harry Ransom Center:
The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.
The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.
The Ransom Center welcomes and respects all individuals and communities by valuing and maintaining awareness of broad perspectives and experiences. We welcome applicants from under-represented groups and those who demonstrate a commitment to belonging. To learn more about our institutional mission and values, visit: https://www.hrc.utexas.edu/about/#mission-values .
Purpose Reporting to the Associate Director of Exhibitions and Public Programs, the Event Operations Manager will plan and execute events for the Harry Ransom Center that serve researchers, students, faculty, staff, public, members, donors, and external groups. Events range from public programs and lectures, membership programs and receptions, advisory council meetings and receptions, donor events, staff gatherings, and facility rentals to a major fundraising gala held every five years.
Please apply by March 29th for full consideration by the hiring committee.
Responsibilities Function 1: Program Design & Delivery
Working closely with staff across Programming, Membership, Development, and Marketing, helps develop, deliver, and assess both in-person and virtual programs for the Ransom Center. Manages event logistics from start to finish, including public programs, donor and member events and receptions, and staff functions. Works with caterers, independent contractors, sponsors, fellow staff, and others to ensure all events comply with university and Ransom Center policies and are in keeping with the Center's mission. Participates in event execution and is onsite for the duration of each event, including rehearsals, sound check, load-in/out, set up, and breakdown .
Develop public programs budget and track use of funds.
Function 2: Program Administration
Solicits bids from vendors, negotiates contracts, and follows appropriate university and Ransom Center business office processes. Processes all necessary event forms, purchase requests, payments, and contracts to ensure prompt payment for services. Communicates and coordinates with vendors on vendor guidelines, arrival, load-in, and load-out procedures for all events.
Works with external organizations to facilitate site rentals. Develops and shares event confirmations that include customized quotes and planned schedules for the unique needs of each event. Works with external organizations in-person, by phone, and over email to ensure each external event is thoughtfully executed. Submits invoices to organizations and maintains attendance reports following each event.
Function 3: Site Administration
Coordinates event plans with Ransom Center facilities manager, guards, custodians, technology, and business office staff. Collaborates with relevant staff across Programming, Development, and Marketing to review space use requests and maintains an ongoing schedule of approved external events.
Provides reliable, high-quality administrative support exhibiting excellent communication, follow-up, and ability to take on independent projects. Assists with booking travel, hotel, or other arrangements for guest speakers or invited guests. Duties include but are not limited to maintaining budgets; communicating effectively with Ransom Center colleagues, outside organizations, speakers, and vendors; generating event reports; coordinating and managing special event volunteers; and representing the Ransom Center in a positive and professional manner.
Required Qualifications
Bachelor's degree.
At least three years of experience in program and event operations, event coordination, or venue management.
Proven ability to interact effectively with multifaceted audiences and provide excellent customer service.
Demonstrated professional and calm demeanor in high pressure situations.
Excellent communication and organizational skills and attention to detail.
Strong ability to build and foster positive working relationships with internal and external event partners, vendors, sponsors, and other affiliates.
Demonstrated problem-solving and decision-making abilities.
Outstanding time management and organizational skills.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
More than three years of full-time professional experience in program and event management.
University or museum/library setting experience.
Familiarity with University of Texas business practices, processes, procedures, and forms.
Experience mounting and managing highly successful events for cultural sector organizations, including lecture, film, music, performance, and family events.
Experience coordinating various event types including intimate gatherings with VIP guests, conferences and symposia, and large-scale high-profile events of 800+ attendees.
Salary Range
$45,000-$52,000, depending on qualifications
Working Conditions
Standard office conditions.
Repetitive use of a keyboard and standard office equipment at a workstation.
Light work including lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds and walking or standing during special events.
Work Shift
Regular M-F schedule with flexibility to work late on evenings and some weekends for scheduled events.
UT Flexible Work Arrangements are supported at the Ransom Center.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
For further information and to apply for this position, please see the full job posting: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Event-Operations-Manager--The-Harry-Ransom-Center_R_00031968
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA 98663
Job Location: In-office at Clark College in Vancouver, WA To apply: Clark College is partnering with Gold Hill Associates. Nominations and completed applications must be submitted electronically (MS Word or PDF format) to Dr. Preston Pulliams at preston@goldhillassociates.com . APPLICATION PROCESS Applications should include the following items:
Cover letter describing background and experience related to qualifications and responsibilities as it relates to this position.
Current resume with a minimum of three (3) references.
Response to the supplemental question: Please describe how you have implemented practices and/or participated in initiatives that promote racial and cultural equity.
APPLICATION DEADLINE: Open until filled; priority consideration will be given to applicants whose complete application has been submitted by April 15, 2024. Compensation: $139,724 - $161,786 (commensurate with qualifications and experience). Benefits: Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. Clark College seeks an enthusiastic visionary leader to serve as Vice President of Instruction (VPI). The VPI serves as the senior academic officer of the institution. As the senior academic officer, the Vice President of Instruction assumes responsibility for the comprehensive academic landscape, encompassing credit and non-credit program development and assessment, teaching and learning evaluation, faculty appointment, professional development, performance assessment, tenure processes, and formulation of academic policies and procedures. The incumbent should demonstrate unwavering commitment to academic and institutional excellence, prioritizing student success, and actively working towards the elimination of equity gaps. This pivotal role requires effective collaboration as a team player and a dedicated member of the president’s executive cabinet. The VPI is expected to maintain a visible and approachable presence for faculty and academic deans. Successful candidates will contribute to a dynamic educational environment, fostering a culture of continuous improvement and innovation within the institution. The VPI assumes a leadership role in formulating and ensuring the execution of a vision that promotes equity, inclusion, and enhances student access, excellence in teaching and learning, and overall student success across all academic departments. They will play a pivotal role in guiding the College towards achieving the objectives outlined in the equity-centered strategic plan, encompassing key principles such as equitable student experiences, employee engagement and empowerment, excellence, community partner engagement, and institutional effectiveness and equity. The ideal candidate for this role should possess significant academic experience, a strong dedication to the institution’s mission, a commitment to equity-centered and student-centered teaching and learning, and a firm belief in the potential for all students to succeed. Additionally, the candidate should have a proven track record of effecting strategic change with determination and a sense of commitment and accountability. Experience in addressing complex issues and making bold decisions for the benefit of students and the institution is crucial. The areas under the guidance of the VPI encompass five academic divisions, non-credit and workforce training, Library Services, eLearning, Faculty development/Teaching and Learning Center, Adult/Basic Education/ESL and Adult Literacy, outcomes assessment, accreditation, Guided Pathways, and academic support services. At Clark, we place a high importance on equity, diversity, and inclusion. Our commitment extends to fostering growth, continuous learning, and providing unwavering support to our dedicated employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as a member of the Executive Cabinet.
Implement measures to increase equitable student success.
In coordination with the faculty, develop a strategic academic plan for the College.
Drive change to forecast and shape the academic profile to meet student and industry needs.
Oversee the alignment and execution of relevant and timely non-credit and workforce training.
Supervise instructional staff, including the Associate Vice President of Instruction, deans, and instructional office staff.
Serve as liaison with state and federal entities, accrediting associations, public and private schools, other higher education institutions, community agencies, and business and industry concerning instructional matters.
Monitor and manage expenditures of the instructional budget.
Lead, inspire and ensure faculty commitment to equitable learning opportunities and outcomes.
Ensure staff and faculty represent the diverse student population through equity-centered and data- informed approaches.
Serve as a key College leader in Guided Pathways and serve on the Guided Pathways Strategic Planning team and Guided Pathways Advisory Council.
Guide the work of the Curriculum Committee and Instructional Planning Team to systematically review policies, programs, outcomes, and course offerings.
Provide appropriate training and support for adjunct, probationary, and tenured faculty.
Foster open, inclusive, and candid communication among administration, faculty, staff, and students on matters related to Instruction.
Provide leadership for instructional efforts associated with accountability, outcomes assessment, and accreditation.
Serve as chair or member of designated College committees, councils, and teams.
Provide leadership in accordance with the Mission and Vision established by the College, furthering values, tenets, and priorities of the College.
Ensure areas of responsibility operate effectively within the policies and procedures of the College and applicable governing agencies.
Develop and implement policies and procedures for operating unit(s).
Train, supervise, and evaluate employees in accordance with negotiated agreements, applicable state and federal laws, and College policies and procedures.
Exercise effective stewardship over college resources.
Prepare reports and analytical materials to illustrate objectives, activities, and accomplishments of areas of responsibility.
Create a safe, bias-free working environment, which engenders respect for differences.
Work to achieve the core theme of fostering a diverse college community as established by the College.
MINIMUM QUALIFICATIONS:
Master’s degree from an accredited institution.
Three (3) years of full-time teaching experience.
Five (5) years in upper management in instruction (Dean-level or above) and/or educational administration.
Experience developing initiatives that advance social equity working in a diverse environment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Successful candidates should have knowledge of:
Culturally responsive, inclusive, and anti-racist practice and instruction; a strong understanding and ability to apply knowledge of the teaching and learning process.
Curriculum and Instructional Planning.
Implementation of student success strategies such as Guided Pathways.
Comprehensive budget development and management.
Outcomes assessments and accreditation.
Shared governance.
Collective bargaining.
Effective pedagogy in online and face-to-face Instruction.
Use of educational technologies.
Establishing strategic partnerships.
Creating professional development plans.
Collaborative and community-building leadership.
Program articulations and workforce development.
Candidates will be evaluated on:
Demonstrated commitment to diversity, equity, and inclusion throughout all levels of the organization.
Demonstrated commitment to ensuring that academic programs provide smooth pathways to further education and the workforce.
Ensures the integrity and accountability of academic programs by upholding professional and accreditation standards.
Has a strategic vision for the institution.
Demonstrated experience providing academic leadership.
Demonstrated ability to work collaboratively to further develop and implement student success strategies.
Demonstrated ability to build and maintain collegial environment.
Engagement and promotion in shared governance.
Demonstrated budget development and management experience.
ABOUT CLARK COLLEGE: Clark College is Southwest Washington’s largest public institution of higher education with an open-enrollment framework welcoming students of all ages and backgrounds pursuing their educational or career paths. With a mission to service the community and guide individuals to achieve their educational and professional goals, Clark inspires learners to excel, transforms lives, and strengthens our increasingly diverse community. Clark College uses equity, justice, and anti-racist practices as a foundation to ensure all faculty, staff, and students feel welcomed, included, and engaged. The college employs a strong belief that diversity is critical to ensuring that multiple viewpoints are represented and considered in decision-making. They offer a great benefits package and opportunities to engage in professional development, build equity competencies, and practice wellness. Clark College strives to create a cultural climate that challenges power, privilege, and inequity. View Clark’s Commitment to Social Equity here. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. For more information on Clark College, please visit www.clark.edu or regarding the college's Affirmative Action Policy or Disability Accommodations, call the Director of Labor and Compliance, (360) 992-2317 or email ggabbard@clark.edu . WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
CONDITION OF EMPLOYMENT Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. Please note that upon being hired, Washington Administrative Code (WAC) and the State Board of Community and Technical Colleges (SBCTC) require a Vocational Certification plan be in place prior to the first day of classes. Under the standard specified in WAC 131-16-070 through 131-16-094 Vocational Certification is a condition of continued employment for all professional technical education personnel. ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Mar 05, 2024
Full time
Job Location: In-office at Clark College in Vancouver, WA To apply: Clark College is partnering with Gold Hill Associates. Nominations and completed applications must be submitted electronically (MS Word or PDF format) to Dr. Preston Pulliams at preston@goldhillassociates.com . APPLICATION PROCESS Applications should include the following items:
Cover letter describing background and experience related to qualifications and responsibilities as it relates to this position.
Current resume with a minimum of three (3) references.
Response to the supplemental question: Please describe how you have implemented practices and/or participated in initiatives that promote racial and cultural equity.
APPLICATION DEADLINE: Open until filled; priority consideration will be given to applicants whose complete application has been submitted by April 15, 2024. Compensation: $139,724 - $161,786 (commensurate with qualifications and experience). Benefits: Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. Clark College seeks an enthusiastic visionary leader to serve as Vice President of Instruction (VPI). The VPI serves as the senior academic officer of the institution. As the senior academic officer, the Vice President of Instruction assumes responsibility for the comprehensive academic landscape, encompassing credit and non-credit program development and assessment, teaching and learning evaluation, faculty appointment, professional development, performance assessment, tenure processes, and formulation of academic policies and procedures. The incumbent should demonstrate unwavering commitment to academic and institutional excellence, prioritizing student success, and actively working towards the elimination of equity gaps. This pivotal role requires effective collaboration as a team player and a dedicated member of the president’s executive cabinet. The VPI is expected to maintain a visible and approachable presence for faculty and academic deans. Successful candidates will contribute to a dynamic educational environment, fostering a culture of continuous improvement and innovation within the institution. The VPI assumes a leadership role in formulating and ensuring the execution of a vision that promotes equity, inclusion, and enhances student access, excellence in teaching and learning, and overall student success across all academic departments. They will play a pivotal role in guiding the College towards achieving the objectives outlined in the equity-centered strategic plan, encompassing key principles such as equitable student experiences, employee engagement and empowerment, excellence, community partner engagement, and institutional effectiveness and equity. The ideal candidate for this role should possess significant academic experience, a strong dedication to the institution’s mission, a commitment to equity-centered and student-centered teaching and learning, and a firm belief in the potential for all students to succeed. Additionally, the candidate should have a proven track record of effecting strategic change with determination and a sense of commitment and accountability. Experience in addressing complex issues and making bold decisions for the benefit of students and the institution is crucial. The areas under the guidance of the VPI encompass five academic divisions, non-credit and workforce training, Library Services, eLearning, Faculty development/Teaching and Learning Center, Adult/Basic Education/ESL and Adult Literacy, outcomes assessment, accreditation, Guided Pathways, and academic support services. At Clark, we place a high importance on equity, diversity, and inclusion. Our commitment extends to fostering growth, continuous learning, and providing unwavering support to our dedicated employees.
JOB DUTIES AND RESPONSIBILITIES:
Serve as a member of the Executive Cabinet.
Implement measures to increase equitable student success.
In coordination with the faculty, develop a strategic academic plan for the College.
Drive change to forecast and shape the academic profile to meet student and industry needs.
Oversee the alignment and execution of relevant and timely non-credit and workforce training.
Supervise instructional staff, including the Associate Vice President of Instruction, deans, and instructional office staff.
Serve as liaison with state and federal entities, accrediting associations, public and private schools, other higher education institutions, community agencies, and business and industry concerning instructional matters.
Monitor and manage expenditures of the instructional budget.
Lead, inspire and ensure faculty commitment to equitable learning opportunities and outcomes.
Ensure staff and faculty represent the diverse student population through equity-centered and data- informed approaches.
Serve as a key College leader in Guided Pathways and serve on the Guided Pathways Strategic Planning team and Guided Pathways Advisory Council.
Guide the work of the Curriculum Committee and Instructional Planning Team to systematically review policies, programs, outcomes, and course offerings.
Provide appropriate training and support for adjunct, probationary, and tenured faculty.
Foster open, inclusive, and candid communication among administration, faculty, staff, and students on matters related to Instruction.
Provide leadership for instructional efforts associated with accountability, outcomes assessment, and accreditation.
Serve as chair or member of designated College committees, councils, and teams.
Provide leadership in accordance with the Mission and Vision established by the College, furthering values, tenets, and priorities of the College.
Ensure areas of responsibility operate effectively within the policies and procedures of the College and applicable governing agencies.
Develop and implement policies and procedures for operating unit(s).
Train, supervise, and evaluate employees in accordance with negotiated agreements, applicable state and federal laws, and College policies and procedures.
Exercise effective stewardship over college resources.
Prepare reports and analytical materials to illustrate objectives, activities, and accomplishments of areas of responsibility.
Create a safe, bias-free working environment, which engenders respect for differences.
Work to achieve the core theme of fostering a diverse college community as established by the College.
MINIMUM QUALIFICATIONS:
Master’s degree from an accredited institution.
Three (3) years of full-time teaching experience.
Five (5) years in upper management in instruction (Dean-level or above) and/or educational administration.
Experience developing initiatives that advance social equity working in a diverse environment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Successful candidates should have knowledge of:
Culturally responsive, inclusive, and anti-racist practice and instruction; a strong understanding and ability to apply knowledge of the teaching and learning process.
Curriculum and Instructional Planning.
Implementation of student success strategies such as Guided Pathways.
Comprehensive budget development and management.
Outcomes assessments and accreditation.
Shared governance.
Collective bargaining.
Effective pedagogy in online and face-to-face Instruction.
Use of educational technologies.
Establishing strategic partnerships.
Creating professional development plans.
Collaborative and community-building leadership.
Program articulations and workforce development.
Candidates will be evaluated on:
Demonstrated commitment to diversity, equity, and inclusion throughout all levels of the organization.
Demonstrated commitment to ensuring that academic programs provide smooth pathways to further education and the workforce.
Ensures the integrity and accountability of academic programs by upholding professional and accreditation standards.
Has a strategic vision for the institution.
Demonstrated experience providing academic leadership.
Demonstrated ability to work collaboratively to further develop and implement student success strategies.
Demonstrated ability to build and maintain collegial environment.
Engagement and promotion in shared governance.
Demonstrated budget development and management experience.
ABOUT CLARK COLLEGE: Clark College is Southwest Washington’s largest public institution of higher education with an open-enrollment framework welcoming students of all ages and backgrounds pursuing their educational or career paths. With a mission to service the community and guide individuals to achieve their educational and professional goals, Clark inspires learners to excel, transforms lives, and strengthens our increasingly diverse community. Clark College uses equity, justice, and anti-racist practices as a foundation to ensure all faculty, staff, and students feel welcomed, included, and engaged. The college employs a strong belief that diversity is critical to ensuring that multiple viewpoints are represented and considered in decision-making. They offer a great benefits package and opportunities to engage in professional development, build equity competencies, and practice wellness. Clark College strives to create a cultural climate that challenges power, privilege, and inequity. View Clark’s Commitment to Social Equity here. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. For more information on Clark College, please visit www.clark.edu or regarding the college's Affirmative Action Policy or Disability Accommodations, call the Director of Labor and Compliance, (360) 992-2317 or email ggabbard@clark.edu . WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
CONDITION OF EMPLOYMENT Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. Please note that upon being hired, Washington Administrative Code (WAC) and the State Board of Community and Technical Colleges (SBCTC) require a Vocational Certification plan be in place prior to the first day of classes. Under the standard specified in WAC 131-16-070 through 131-16-094 Vocational Certification is a condition of continued employment for all professional technical education personnel. ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA
Clark College is currently accepting applications for a full-time, 12-month, exempt Director position in the Security and Safety department. This position is responsible for ensuring a safe and orderly environment in which all members of the college community can pursue their educational and professional goals. This position plans, implements and evaluates programs that protect life and property; provides services and assistance to students, faculty, staff, and community members; provides fair and equitable access to college facilities; and assures compliance with state, federal, and college regulations. About the Department: Clark College’s Security & Safety Department is comprised of non-sworn personnel that includes a Director, a Sergeant, an Administrative Manager, an Emergency Management Specialist, Communications Officers (dispatchers), Campus Security Officers and Office Aides that support the Lost and Found function. The department supports main campus with 24/7/365 coverage as well as support for our satellite campus in eastern Vancouver during that facility’s operational hours.
JOB DUTIES AND RESPONSIBILITIES:
Administer, plan and implement security services for all college properties, including oversight of the hiring, training, and supervision of all department personnel.
Oversee and manage the operating budgets for the department.
Oversee, revise and enforce college policy related to security and emergency management.
Oversee, revise, and enforce department Standard Operating Procedures.
Serve as a subject matter expert to support projects, policy development or other college operations, as needed.
Ensure college compliance with federal and state requirements and serve as the college’s Compliance Officer with respect to the Jeanne Clery Act .
Maintain and distribute public information, including the publication of the college’s Annual Security Report. Provide timely warnings to the college in accordance with the Jeanne Clery Act.
Serve as a liaison between the college and local response agencies such as law enforcement, fire services, emergency medical services, public health and the Clark Regional Emergency Management Agency (CRESA).
Represent the college on formal and informal committees involved in local public safety issues.
Serve as a member of the SBCTC Safety, Security and Emergency Management Council (SSEMC).
Prepare and conduct safety and security awareness trainings and serve as a presenter during orientation sessions.
Develop written safety training materials for brochures, catalogs, and faculty/student handbooks.
Oversee or conduct investigations as needed.
Participate and support in several interdisciplinary groups such as the Safety Committee, Title IX Team, Bias Response Team, Safety and Compliance Team, Emergency Management Planning Committee, Student Care and Commencement Planning Committee.
Working with the VP of Operations, coordinate and facilitate meetings related to inclement weather as well as monitor campus conditions and weather forecasts/alerts from Clark County, the National Weather Service, and other sources.
Maintain close ties with administration and security at Hudson’s Bay High School and Washington State University Vancouver.
Oversee the college’s parking enforcement program. Review and respond to appeals of parking citations.
Oversee the authorization and production of employee identification credentials and electronic access cards.
Supervise the Emergency Management Specialist and oversee the college’s emergency response program and protocols.
Ensure that the college’s Emergency Operations Plans, and continuity of operations (COOP) plans are in place and regularly updated.
Provide leadership and guidance during emergencies or other incidents that affect the safety of the college community or college operations.
Work closely with Facilities Services to plan, coordinate, and implement improvements and modifications to college facilities that involve safety and security.
Work closely with Events Scheduling, Facilities Services, and Student Life to ensure compliance of on-campus events with college rules and regulations, building use rules, and fire regulations.
Coordinate and monitor First Amendment Activities that occur on college property.
MINIMUM QUALIFICATIONS:
Bachelor’s degree in criminal justice or related field AND four (4) years of experience in security, law enforcement, or related field, OR Associate’s degree in criminal justice or related field AND six (6) years of experience in security, law enforcement, or related field, OR ; a minimum of ten (10) years of experience in security or law enforcement with a minimum of five (5) of those years in a formal supervisory or managerial role.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Ability to navigate complex circumstances, often with incomplete or inaccurate information.
Ability to receive calls and potentially respond to campus emergencies at all times, day, or night.
SALARY RANGE: $94,571-$109,502 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., March 25, 2024. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources
March 4, 2024
24-00031
Mar 04, 2024
Full time
Clark College is currently accepting applications for a full-time, 12-month, exempt Director position in the Security and Safety department. This position is responsible for ensuring a safe and orderly environment in which all members of the college community can pursue their educational and professional goals. This position plans, implements and evaluates programs that protect life and property; provides services and assistance to students, faculty, staff, and community members; provides fair and equitable access to college facilities; and assures compliance with state, federal, and college regulations. About the Department: Clark College’s Security & Safety Department is comprised of non-sworn personnel that includes a Director, a Sergeant, an Administrative Manager, an Emergency Management Specialist, Communications Officers (dispatchers), Campus Security Officers and Office Aides that support the Lost and Found function. The department supports main campus with 24/7/365 coverage as well as support for our satellite campus in eastern Vancouver during that facility’s operational hours.
JOB DUTIES AND RESPONSIBILITIES:
Administer, plan and implement security services for all college properties, including oversight of the hiring, training, and supervision of all department personnel.
Oversee and manage the operating budgets for the department.
Oversee, revise and enforce college policy related to security and emergency management.
Oversee, revise, and enforce department Standard Operating Procedures.
Serve as a subject matter expert to support projects, policy development or other college operations, as needed.
Ensure college compliance with federal and state requirements and serve as the college’s Compliance Officer with respect to the Jeanne Clery Act .
Maintain and distribute public information, including the publication of the college’s Annual Security Report. Provide timely warnings to the college in accordance with the Jeanne Clery Act.
Serve as a liaison between the college and local response agencies such as law enforcement, fire services, emergency medical services, public health and the Clark Regional Emergency Management Agency (CRESA).
Represent the college on formal and informal committees involved in local public safety issues.
Serve as a member of the SBCTC Safety, Security and Emergency Management Council (SSEMC).
Prepare and conduct safety and security awareness trainings and serve as a presenter during orientation sessions.
Develop written safety training materials for brochures, catalogs, and faculty/student handbooks.
Oversee or conduct investigations as needed.
Participate and support in several interdisciplinary groups such as the Safety Committee, Title IX Team, Bias Response Team, Safety and Compliance Team, Emergency Management Planning Committee, Student Care and Commencement Planning Committee.
Working with the VP of Operations, coordinate and facilitate meetings related to inclement weather as well as monitor campus conditions and weather forecasts/alerts from Clark County, the National Weather Service, and other sources.
Maintain close ties with administration and security at Hudson’s Bay High School and Washington State University Vancouver.
Oversee the college’s parking enforcement program. Review and respond to appeals of parking citations.
Oversee the authorization and production of employee identification credentials and electronic access cards.
Supervise the Emergency Management Specialist and oversee the college’s emergency response program and protocols.
Ensure that the college’s Emergency Operations Plans, and continuity of operations (COOP) plans are in place and regularly updated.
Provide leadership and guidance during emergencies or other incidents that affect the safety of the college community or college operations.
Work closely with Facilities Services to plan, coordinate, and implement improvements and modifications to college facilities that involve safety and security.
Work closely with Events Scheduling, Facilities Services, and Student Life to ensure compliance of on-campus events with college rules and regulations, building use rules, and fire regulations.
Coordinate and monitor First Amendment Activities that occur on college property.
MINIMUM QUALIFICATIONS:
Bachelor’s degree in criminal justice or related field AND four (4) years of experience in security, law enforcement, or related field, OR Associate’s degree in criminal justice or related field AND six (6) years of experience in security, law enforcement, or related field, OR ; a minimum of ten (10) years of experience in security or law enforcement with a minimum of five (5) of those years in a formal supervisory or managerial role.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Ability to navigate complex circumstances, often with incomplete or inaccurate information.
Ability to receive calls and potentially respond to campus emergencies at all times, day, or night.
SALARY RANGE: $94,571-$109,502 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., March 25, 2024. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources
March 4, 2024
24-00031
The Central Administrative Office of Legal Aid Services of Oregon (LASO) is seeking full-time Executive Administrator. This position is based in Portland and is eligible for partial remote work. Background LASO is a non-profit law firm that represents low-income Oregonians in civil cases. LASO’s eight regional offices serve the general low-income population throughout the state and two specialized statewide programs focus on services to farmworkers and on issues impacting Native Americans. Our Central Administrative office provides administrative oversight and support for those statewide offices. LASO is an effective, high-quality legal services law firm that is committed to advocacy strategies having the broadest possible impact on client community problems. LASO is actively working to build an inclusive organizational culture that centers on racial equity. LASO is committed to recruiting and retaining a diverse workforce and providing a welcoming and culturally responsive environment for our staff and clients. Job Summary We are in search of a highly organized and detail-oriented Executive Administrator to deliver indispensable support to our executive team, overseeing the operations of a prominent statewide non-profit law firm. The ideal candidate will demonstrate excellence in managing the day-to-day administrative activities inherent to a legal environment, all while upholding a steadfast commitment to diversity and justice. A crucial aspect of this role involves maintaining the utmost standards of confidentiality, as mandated by both the Oregon State Bar and relevant laws and regulations. Responsibilities 1. Calendars, Communication and Confidential Information Handling:
Efficiently manage executive calendars, schedules, and appointments.
Facilitate seamless office communication and handle confidential information with discretion.
2. Office Management:
Coordinate travel for executive staff and board members.
Process mail, document checks, and maintain an electronic check log.
Manage office supply inventory, ordering, and demonstrate proficiency in database management.
3. Document Formatting, Presentations, and Executive Financial Duties:
Utilize Microsoft Office suite and Excel for creating reports and presentations.
Assist with formatting issues in documents.
Prepare drafts of internal memos, policies, and other documents.
Assist with payroll tasks and manage office and statewide subscriptions and invoices.
4. Human Resources Support:
Assist in drafting, posting, and developing job postings.
Maintain organized personnel files and coordinate administrative tasks related to HR processes.
Coordinate LASO’s participation in job fairs and recruiting events.
5. Event Coordination:
Create, coordinate, and attend events that elevate LASO’s reputation, morale, and/or development.
6. Board Meetings and Virtual Platforms:
Schedule, email and prepare for general and executive committee board meeting notices, and other associated materials.
Provide transcription services as needed for the recording and creation of meeting minutes.
Qualifications
Proven experience as an Office Administrator or in a similar role.
High level administrative and organizational skills with excellent attention to detail.
Strong organizational and multitasking abilities.
Ability to work collaboratively as part of a team.
Excellent clerical skills including transcription services and file management.
Strong skills with various software programs including Word, Excel, Acrobat Pro and database management.
Excellent written and verbal communication skills. Familiarity with both Zoom and Microsoft Teams platforms.
Good judgment, ability to handle stress, and initiative.
Demonstrated ability to troubleshoot problems and provide solutions for streamlined processes.
Demonstrated commitment to justice for low-income communities.
Demonstrated commitment to anti-bias principles, cultural competency and addressing systemic racism and other forms of oppression.
Salary/ Benefits Compensation is based on a 35-hour work week. Salary range is $55,200 – 61,200 for 0-5 years' experience; $62,400 - 67,200 for 6-10 years’ experience; and $68,400 - $79,200 for 11-30 years' experience annually; salaries are determined by relevant work experience. An additional $4,300 to $5,700 annually for bilingual ability, depending on proficiency. Full benefits package including individual and family health, vision, and dental insurance coverage; 6% employer retirement contribution; generous paid holidays, vacation, and sick leave; and up to $2000 for moving expenses. Closing Date Review of resumes to begin 03/18/2024. Applications will be accepted until position is filled. Applications Send resume, references, and letter of interest by email to: Jeremy Aliason Legal Aid Services of Oregon 520 SW Sixth Avenue, Suite 1130 Portland, OR 97204 Centraljobs@lasoregon.org Supplemental question Please provide a written response to the following question and submit it as part of your application materials. Limit response to 500 words. LASO is committed to achieving justice for the low-income communities of Oregon. Our client communities include people of color, farmworkers, LGBTQ+ people, immigrants, seniors, people with lived experiences of homelessness, veterans, people with disabilities, and people from other underrepresented groups. It is essential to our mission that we also work to create an inclusive and respectful workplace environment in which differences are acknowledged and valued. How do you think your personal background or experiences, professional or otherwise, have prepared you to: (1) serve our diverse client communities effectively, (2) work effectively with colleagues from backgrounds different than your own, (3) acknowledge the systemic barriers that our clients face, and (4) contribute to our efforts to achieve racial justice? Feel free to provide examples and apply various aspects of your life and personal experiences in your response. We celebrate diversity. LASO is committed to being an organization that reflects the communities we serve and is diverse in race, color, national origin, sex, age, religion, marital status, veteran status, sexual orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities, work background, experience and education. We believe that the outcome of such diversity is our greatest strength and a matter of basic human fairness. It is to this end that we strongly encourage applications from people of color and people from any other underrepresented and historically marginalized group to apply for this position.
Feb 23, 2024
Full time
The Central Administrative Office of Legal Aid Services of Oregon (LASO) is seeking full-time Executive Administrator. This position is based in Portland and is eligible for partial remote work. Background LASO is a non-profit law firm that represents low-income Oregonians in civil cases. LASO’s eight regional offices serve the general low-income population throughout the state and two specialized statewide programs focus on services to farmworkers and on issues impacting Native Americans. Our Central Administrative office provides administrative oversight and support for those statewide offices. LASO is an effective, high-quality legal services law firm that is committed to advocacy strategies having the broadest possible impact on client community problems. LASO is actively working to build an inclusive organizational culture that centers on racial equity. LASO is committed to recruiting and retaining a diverse workforce and providing a welcoming and culturally responsive environment for our staff and clients. Job Summary We are in search of a highly organized and detail-oriented Executive Administrator to deliver indispensable support to our executive team, overseeing the operations of a prominent statewide non-profit law firm. The ideal candidate will demonstrate excellence in managing the day-to-day administrative activities inherent to a legal environment, all while upholding a steadfast commitment to diversity and justice. A crucial aspect of this role involves maintaining the utmost standards of confidentiality, as mandated by both the Oregon State Bar and relevant laws and regulations. Responsibilities 1. Calendars, Communication and Confidential Information Handling:
Efficiently manage executive calendars, schedules, and appointments.
Facilitate seamless office communication and handle confidential information with discretion.
2. Office Management:
Coordinate travel for executive staff and board members.
Process mail, document checks, and maintain an electronic check log.
Manage office supply inventory, ordering, and demonstrate proficiency in database management.
3. Document Formatting, Presentations, and Executive Financial Duties:
Utilize Microsoft Office suite and Excel for creating reports and presentations.
Assist with formatting issues in documents.
Prepare drafts of internal memos, policies, and other documents.
Assist with payroll tasks and manage office and statewide subscriptions and invoices.
4. Human Resources Support:
Assist in drafting, posting, and developing job postings.
Maintain organized personnel files and coordinate administrative tasks related to HR processes.
Coordinate LASO’s participation in job fairs and recruiting events.
5. Event Coordination:
Create, coordinate, and attend events that elevate LASO’s reputation, morale, and/or development.
6. Board Meetings and Virtual Platforms:
Schedule, email and prepare for general and executive committee board meeting notices, and other associated materials.
Provide transcription services as needed for the recording and creation of meeting minutes.
Qualifications
Proven experience as an Office Administrator or in a similar role.
High level administrative and organizational skills with excellent attention to detail.
Strong organizational and multitasking abilities.
Ability to work collaboratively as part of a team.
Excellent clerical skills including transcription services and file management.
Strong skills with various software programs including Word, Excel, Acrobat Pro and database management.
Excellent written and verbal communication skills. Familiarity with both Zoom and Microsoft Teams platforms.
Good judgment, ability to handle stress, and initiative.
Demonstrated ability to troubleshoot problems and provide solutions for streamlined processes.
Demonstrated commitment to justice for low-income communities.
Demonstrated commitment to anti-bias principles, cultural competency and addressing systemic racism and other forms of oppression.
Salary/ Benefits Compensation is based on a 35-hour work week. Salary range is $55,200 – 61,200 for 0-5 years' experience; $62,400 - 67,200 for 6-10 years’ experience; and $68,400 - $79,200 for 11-30 years' experience annually; salaries are determined by relevant work experience. An additional $4,300 to $5,700 annually for bilingual ability, depending on proficiency. Full benefits package including individual and family health, vision, and dental insurance coverage; 6% employer retirement contribution; generous paid holidays, vacation, and sick leave; and up to $2000 for moving expenses. Closing Date Review of resumes to begin 03/18/2024. Applications will be accepted until position is filled. Applications Send resume, references, and letter of interest by email to: Jeremy Aliason Legal Aid Services of Oregon 520 SW Sixth Avenue, Suite 1130 Portland, OR 97204 Centraljobs@lasoregon.org Supplemental question Please provide a written response to the following question and submit it as part of your application materials. Limit response to 500 words. LASO is committed to achieving justice for the low-income communities of Oregon. Our client communities include people of color, farmworkers, LGBTQ+ people, immigrants, seniors, people with lived experiences of homelessness, veterans, people with disabilities, and people from other underrepresented groups. It is essential to our mission that we also work to create an inclusive and respectful workplace environment in which differences are acknowledged and valued. How do you think your personal background or experiences, professional or otherwise, have prepared you to: (1) serve our diverse client communities effectively, (2) work effectively with colleagues from backgrounds different than your own, (3) acknowledge the systemic barriers that our clients face, and (4) contribute to our efforts to achieve racial justice? Feel free to provide examples and apply various aspects of your life and personal experiences in your response. We celebrate diversity. LASO is committed to being an organization that reflects the communities we serve and is diverse in race, color, national origin, sex, age, religion, marital status, veteran status, sexual orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities, work background, experience and education. We believe that the outcome of such diversity is our greatest strength and a matter of basic human fairness. It is to this end that we strongly encourage applications from people of color and people from any other underrepresented and historically marginalized group to apply for this position.
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: Why Choose Us? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity . Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! The American Red Cross is currently seeking a Development Operations Coordinator to support the Massachusetts Region. You will work one day a week in our Medford, MA office and other days remotely. WHAT YOU NEED TO KNOW: We are looking for a Development Operations Coordinator who will lead efforts to support funding growth development through fundraising volunteer management and training, event support and overall administrative support for the Development team. The pay rate for this position is $24.88/hr. It is a full time position and eligible for benefits. WHERE YOUR CAREER IS A FORCE GOOD: Lead and train volunteers who perform data entry and data-related projects for development team. Support the development team in event planning. Assist with onboarding of new fundraisers, serve as the primary systems trainer for new hires and volunteers. Provide ongoing user training on new functionality and/or changes in the system. Reports/Data Information: Support internal staff on powerpoint presentations, word, excel documents. Responds to internal/external requests for information and/or documentation. Analyze and provide data and reports to assist in operational reviews, monitoring activity initiatives. Provide back up support for gift processing to include cross-functional collaboration to ensure accurate execution of check processing/bundling procedures are followed and understood. WHAT YOU NEED TO SUCCEED: Associate degree or equivalent required Minimum 7 years of related experience or equivalent combination of education and related experience required. Good interpersonal, verbal, and written communication skills. Knowledge of office systems: MS Office preferred and fundraising database systems (e.g., Raiser’s Edge, Salesforce.com). Travel: May travel and participate in meetings and conferences throughout chapter jurisdiction, state and Red Cross system. A current, valid driver's license with good driving record is required. Physical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to sit; use hands to handle or feel and talk or hear. Frequently required to reach with hands and arms. Required to stand; walk and stoop, kneel, crouch, or crawl. Frequently lift and/or move 15 to 30 pounds. May require ordinary ambulatory skills sufficient to visit other locations. The work environment will consist of moderate noise (i.e. business office with computers, phones, and printers, light traffic). Ability to work in a small cubicle and the ability to sit at a computer terminal for an extended period of time. Overall mobility is essential. It may also include driving a vehicle and working under challenging conditions. WHAT WILL GIVE YOU THE COMPETITIVE EDGE: Excellent networking, communication and people skills. Prior experience planning large scale events and fundraisers. Experience working with diverse and cross-functional teams to promote a positive brand image. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. Medical, Dental Vision plans Health Spending Accounts & Flexible Spending Accounts PTO + Holidays 401K with 5% match Paid Family Leave Employee Assistance Disability and Insurance: Short + Long Term Service Awards and recognition *LI-POST IND123 Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: Why Choose Us? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity . Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! The American Red Cross is currently seeking a Development Operations Coordinator to support the Massachusetts Region. You will work one day a week in our Medford, MA office and other days remotely. WHAT YOU NEED TO KNOW: We are looking for a Development Operations Coordinator who will lead efforts to support funding growth development through fundraising volunteer management and training, event support and overall administrative support for the Development team. The pay rate for this position is $24.88/hr. It is a full time position and eligible for benefits. WHERE YOUR CAREER IS A FORCE GOOD: Lead and train volunteers who perform data entry and data-related projects for development team. Support the development team in event planning. Assist with onboarding of new fundraisers, serve as the primary systems trainer for new hires and volunteers. Provide ongoing user training on new functionality and/or changes in the system. Reports/Data Information: Support internal staff on powerpoint presentations, word, excel documents. Responds to internal/external requests for information and/or documentation. Analyze and provide data and reports to assist in operational reviews, monitoring activity initiatives. Provide back up support for gift processing to include cross-functional collaboration to ensure accurate execution of check processing/bundling procedures are followed and understood. WHAT YOU NEED TO SUCCEED: Associate degree or equivalent required Minimum 7 years of related experience or equivalent combination of education and related experience required. Good interpersonal, verbal, and written communication skills. Knowledge of office systems: MS Office preferred and fundraising database systems (e.g., Raiser’s Edge, Salesforce.com). Travel: May travel and participate in meetings and conferences throughout chapter jurisdiction, state and Red Cross system. A current, valid driver's license with good driving record is required. Physical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to sit; use hands to handle or feel and talk or hear. Frequently required to reach with hands and arms. Required to stand; walk and stoop, kneel, crouch, or crawl. Frequently lift and/or move 15 to 30 pounds. May require ordinary ambulatory skills sufficient to visit other locations. The work environment will consist of moderate noise (i.e. business office with computers, phones, and printers, light traffic). Ability to work in a small cubicle and the ability to sit at a computer terminal for an extended period of time. Overall mobility is essential. It may also include driving a vehicle and working under challenging conditions. WHAT WILL GIVE YOU THE COMPETITIVE EDGE: Excellent networking, communication and people skills. Prior experience planning large scale events and fundraisers. Experience working with diverse and cross-functional teams to promote a positive brand image. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. Medical, Dental Vision plans Health Spending Accounts & Flexible Spending Accounts PTO + Holidays 401K with 5% match Paid Family Leave Employee Assistance Disability and Insurance: Short + Long Term Service Awards and recognition *LI-POST IND123 Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
The College of Charleston
Charleston, South Carolina
Assistant Director of Office of Equal Opportunity Programs
Posting Details
POSTING INFORMATION
Internal Title
Assistant Director of Office of Equal Opportunity Programs
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
1
Department
Office of Equal Opportunity Programs
Job Purpose
Performs professional work related to institutional compliance with federal and state non-discrimination laws for the Office of Equal Opportunity Programs (“ EOP ”).
Minimum Requirements
Bachelor’s degree and relevant work experience. Candidates with relevant experience working in a higher education environment or who possess a juris doctorate degree are preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Strong analytical, communication, interpersonal, and excellent organizational skills, time management, and attention to detail is required. Must be able to work independently while keeping Director abreast of all pending matters. The ability to work within and as part of a collaborative team environment is essential. Excellent verbal and written communication skills, including the ability to synthesize information into cogent and logical reports. Must be able to function effectively under pressure, timely manage multiple projects and demonstrate discretion, integrity, sensitivity, and fairness. Must have the ability to initiate and implement administrative procedures and evaluate programs. Must be able to effectively communicate and collaborate with supervisor and other members of the campus, including EOP team. Must be able to meet deadlines and carry out complex oral and written instructions. Position requires work to be performed on-campus. Demonstrated knowledge of and ability to interpret federal and state non-discrimination laws and regulations, including Title VII , ADA , Title IX, Violence Against Women Act ( VAWA ), Pregnant Workers Fairness Act, and SaVE Act. Knowledge of the Clery Act and FERPA . Knowledge of the complexities surrounding sexual assault, sexual harassment and intimate partner violence, preferably in a college setting.
Strong knowledge, skill and experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook, and Teams). Experience with Banner, PeopleAdmin, and Maxient a plus.
Advanced professional understanding and experience working with sensitive and confidential information.
Additional Comments Regarding Position
May be required to work some early mornings and evening hours for occasional meetings or special events.
Special Instructions to Applicants
Applicants are required to submit a cover letter which details your interest in this position. Initial review of applications will begin on 3/01/24 and will continue until the position is filled. Applicants are required to provide reference contact information, at least two of which must be former or current supervisors. Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$45,530 - $60,000
Posting Date
02/08/2024
Closing Date
04/01/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024017
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/14984
Job Duties
Job Duties
Activity
Conducts complex assignments and investigations related to matters brought to the Office of Equal Opportunity Programs ( EOP ). Provides direction and guidance to members of the campus community who report concerns or have questions about EOP policies or services, including conducting options and resources meetings. Responsible for conducting research and presenting summarized findings clearly and logically. Makes recommendations and provides solid draft documents to the Director of EOP regarding assigned projects. Responsible for creating and maintaining confidential files. Responsible for serving as an investigator for EOP matters, including sexual misconduct. May assist with employee relations concerns, as needed.
Essential or Marginal
Essential
Percent of Time
45
Activity
Manages the review and approval process for assessing personnel transactions such as requests to post positions, interview requests, and hiring proposals. Provides Director of EOP and Associate Vice President of Human Resources and Employee Success with assessment and recommendations regarding compliance with AA/ EEO rules, regulations, procedures and objectives. Manages all EEO reporting processes. Develops and provides guidance on diversity recruitment and hiring practices. Actively participates in the development and implementation of the College’s Affirmative Action Plan.
Essential or Marginal
Essential
Percent of Time
20
Activity
Responsible for implementing and managing the pregnancy accommodation process for students and employees. Supports the disability accommodation process for employees and visitors to campus, including the interactive accommodation process. Assesses and assists in responding to barrier notifications about campus accessibility concerns.
Essential or Marginal
Essential
Percent of Time
10
Activity
Responsible for creating and managing specialized reports and records, including investigative reports and exhibits. Provides regular updates to the Director of EOP about pending matters. Manages the EOP office website and the development of resources related to campus resources and compliance programs. Leads and develops training initiatives as well as policy and procedure updates. Responsible for a variety of specialized records, reports, and tracking mechanisms. Contributes to strategic planning, budget management, office management, and program development initiatives.
Essential or Marginal
Essential
Percent of Time
25
Feb 09, 2024
Full time
Assistant Director of Office of Equal Opportunity Programs
Posting Details
POSTING INFORMATION
Internal Title
Assistant Director of Office of Equal Opportunity Programs
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
1
Department
Office of Equal Opportunity Programs
Job Purpose
Performs professional work related to institutional compliance with federal and state non-discrimination laws for the Office of Equal Opportunity Programs (“ EOP ”).
Minimum Requirements
Bachelor’s degree and relevant work experience. Candidates with relevant experience working in a higher education environment or who possess a juris doctorate degree are preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Strong analytical, communication, interpersonal, and excellent organizational skills, time management, and attention to detail is required. Must be able to work independently while keeping Director abreast of all pending matters. The ability to work within and as part of a collaborative team environment is essential. Excellent verbal and written communication skills, including the ability to synthesize information into cogent and logical reports. Must be able to function effectively under pressure, timely manage multiple projects and demonstrate discretion, integrity, sensitivity, and fairness. Must have the ability to initiate and implement administrative procedures and evaluate programs. Must be able to effectively communicate and collaborate with supervisor and other members of the campus, including EOP team. Must be able to meet deadlines and carry out complex oral and written instructions. Position requires work to be performed on-campus. Demonstrated knowledge of and ability to interpret federal and state non-discrimination laws and regulations, including Title VII , ADA , Title IX, Violence Against Women Act ( VAWA ), Pregnant Workers Fairness Act, and SaVE Act. Knowledge of the Clery Act and FERPA . Knowledge of the complexities surrounding sexual assault, sexual harassment and intimate partner violence, preferably in a college setting.
Strong knowledge, skill and experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook, and Teams). Experience with Banner, PeopleAdmin, and Maxient a plus.
Advanced professional understanding and experience working with sensitive and confidential information.
Additional Comments Regarding Position
May be required to work some early mornings and evening hours for occasional meetings or special events.
Special Instructions to Applicants
Applicants are required to submit a cover letter which details your interest in this position. Initial review of applications will begin on 3/01/24 and will continue until the position is filled. Applicants are required to provide reference contact information, at least two of which must be former or current supervisors. Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$45,530 - $60,000
Posting Date
02/08/2024
Closing Date
04/01/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024017
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/14984
Job Duties
Job Duties
Activity
Conducts complex assignments and investigations related to matters brought to the Office of Equal Opportunity Programs ( EOP ). Provides direction and guidance to members of the campus community who report concerns or have questions about EOP policies or services, including conducting options and resources meetings. Responsible for conducting research and presenting summarized findings clearly and logically. Makes recommendations and provides solid draft documents to the Director of EOP regarding assigned projects. Responsible for creating and maintaining confidential files. Responsible for serving as an investigator for EOP matters, including sexual misconduct. May assist with employee relations concerns, as needed.
Essential or Marginal
Essential
Percent of Time
45
Activity
Manages the review and approval process for assessing personnel transactions such as requests to post positions, interview requests, and hiring proposals. Provides Director of EOP and Associate Vice President of Human Resources and Employee Success with assessment and recommendations regarding compliance with AA/ EEO rules, regulations, procedures and objectives. Manages all EEO reporting processes. Develops and provides guidance on diversity recruitment and hiring practices. Actively participates in the development and implementation of the College’s Affirmative Action Plan.
Essential or Marginal
Essential
Percent of Time
20
Activity
Responsible for implementing and managing the pregnancy accommodation process for students and employees. Supports the disability accommodation process for employees and visitors to campus, including the interactive accommodation process. Assesses and assists in responding to barrier notifications about campus accessibility concerns.
Essential or Marginal
Essential
Percent of Time
10
Activity
Responsible for creating and managing specialized reports and records, including investigative reports and exhibits. Provides regular updates to the Director of EOP about pending matters. Manages the EOP office website and the development of resources related to campus resources and compliance programs. Leads and develops training initiatives as well as policy and procedure updates. Responsible for a variety of specialized records, reports, and tracking mechanisms. Contributes to strategic planning, budget management, office management, and program development initiatives.
Essential or Marginal
Essential
Percent of Time
25
Job Summary
Have you ever thought about working with faculty and students? Do you enjoy working in an office setting and are detail oriented? If so, Hawkeye Community College has a great opportunity for you to make a difference in an educational setting.
The School of Applied Technologies is looking for a full-time Administrative Assistant II to join their team. In this position, you will work in a fun and fast paced area that offers a wide variety of day-to-day activities and interactions with exceptional faculty and students. You will provide administrative support to the Dean as well as perform a variety of administrative support services for special projects, committees, functions and activities for our fifteen diverse, career building programs.
Furthermore, as our Administrative Assistant II, you will provide excellent customer service, maintain customer confidence and protect operational integrity by keeping information confidential. Overall, this position is responsible for performing transactional functions such as requisition entry, office scheduling and attending to office phone, email and walk-in traffic.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains Dean’s calendar. Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Dean.
Makes business travel arrangements for staff as needed.
Coordinates social gatherings for department, as needed.
Assists the Dean in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming student requests and route to appropriate personnel.
Maintains confidentiality with sensitive information.
May be assigned to assist students regarding class registration.
Participates in campus committees as assigned.
Position Specific Duties
Submits faculty assignments into Colleague, including concurrent assignments.
Fields and submits day-to-day Hawkeye Service requests from faculty and staff into Hippo.
Prepares special assignment pay paperwork and overloads pay paperwork.
Updates the full-time faculty list and adjunct lists each semester, including updating the directory and distribution lists.
Prepares, formats, and displays classroom schedules each semester. Tracks any changes that occur.
Prepares, formats, and displays faculty schedules each semester. Tracks any changes that occur.
Tracks faculty syllabi submissions.
Processes requisitions via Colleague, processes faculty special assignment pay, sub pay, and CSAR.
Submits sub pay for faculty as needed.
Prepares advisory committees to include sending invites, tracking attendance, and taking meeting minutes. Updates advisory committee member lists.
Prepares MORE packets for assigned program, including running student evaluations. Fields incoming calls from students and signs them up for the MORE sessions. Notifies Student Services on which session student is attending; check students on the day of their MORE session; and adds the cluster code into Colleague so they can register for classes.
When applicable, maintains and updates clinical contracts for all clinical sites used by HCC. Sends new contracts and tracks for signatures. Maintains clinical site list for faculty use.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Completion of an Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Experience in an educational setting.
Community college experience.
Working Conditions
Anticipated schedule is Monday through Friday days with an occasional evening and weekend hours.
Work is performed either in or a combination of an office and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, nonexempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Feb 09, 2024
Full time
Job Summary
Have you ever thought about working with faculty and students? Do you enjoy working in an office setting and are detail oriented? If so, Hawkeye Community College has a great opportunity for you to make a difference in an educational setting.
The School of Applied Technologies is looking for a full-time Administrative Assistant II to join their team. In this position, you will work in a fun and fast paced area that offers a wide variety of day-to-day activities and interactions with exceptional faculty and students. You will provide administrative support to the Dean as well as perform a variety of administrative support services for special projects, committees, functions and activities for our fifteen diverse, career building programs.
Furthermore, as our Administrative Assistant II, you will provide excellent customer service, maintain customer confidence and protect operational integrity by keeping information confidential. Overall, this position is responsible for performing transactional functions such as requisition entry, office scheduling and attending to office phone, email and walk-in traffic.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains Dean’s calendar. Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Dean.
Makes business travel arrangements for staff as needed.
Coordinates social gatherings for department, as needed.
Assists the Dean in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming student requests and route to appropriate personnel.
Maintains confidentiality with sensitive information.
May be assigned to assist students regarding class registration.
Participates in campus committees as assigned.
Position Specific Duties
Submits faculty assignments into Colleague, including concurrent assignments.
Fields and submits day-to-day Hawkeye Service requests from faculty and staff into Hippo.
Prepares special assignment pay paperwork and overloads pay paperwork.
Updates the full-time faculty list and adjunct lists each semester, including updating the directory and distribution lists.
Prepares, formats, and displays classroom schedules each semester. Tracks any changes that occur.
Prepares, formats, and displays faculty schedules each semester. Tracks any changes that occur.
Tracks faculty syllabi submissions.
Processes requisitions via Colleague, processes faculty special assignment pay, sub pay, and CSAR.
Submits sub pay for faculty as needed.
Prepares advisory committees to include sending invites, tracking attendance, and taking meeting minutes. Updates advisory committee member lists.
Prepares MORE packets for assigned program, including running student evaluations. Fields incoming calls from students and signs them up for the MORE sessions. Notifies Student Services on which session student is attending; check students on the day of their MORE session; and adds the cluster code into Colleague so they can register for classes.
When applicable, maintains and updates clinical contracts for all clinical sites used by HCC. Sends new contracts and tracks for signatures. Maintains clinical site list for faculty use.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Completion of an Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Experience in an educational setting.
Community college experience.
Working Conditions
Anticipated schedule is Monday through Friday days with an occasional evening and weekend hours.
Work is performed either in or a combination of an office and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, nonexempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary range for this position begins at $37,500.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
The College of Charleston
Charleston, South Carolina
Customer Service Manager
Posting Details
POSTING INFORMATION
Internal Title
Customer Service Manager
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
5
Level
1
Department
Financial Aid
Job Purpose
The Customer Service Manager manages the Office communication with students, parents, and others regarding the financial aid process. Provides research assistance on financial aid regulations and provide recommendations regarding policy and compliance. Assists the Associate Director of Student Services with staff training and development, as well as providing feedback of office needs or issues with processes as indicated via customer contacts.
Minimum Requirements
A high school diploma required Bachelors preferred and at least 2 years work experience in student financial aid and at least one year supervisory experience. Relevant experience in business management, public administration, or administrative services may substitute for the required work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Excellent math and analytical skills along with a solid understanding of Title IV regulations. Possess excellent verbal, communication and customer service skills. Must be able to multi-task and prioritize workload, with frequent interruptions. Must have understanding of FERPA regulations. Experience with Banner Financial Aid and Microsoft Word and Excel is a plus.
Additional Comments Regarding Position
Occasional work hours required in evenings and on weekends during peak processing periods.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$37,860 - $43,000
Posting Date
02/07/2024
Closing Date
02/20/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024013
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/14951
Job Duties
Job Duties
Activity
Serves as primary point of contract for customers, clients, and partners by responding to daily correspondence and other inquiries regarding Financial Aid. Administers Department database of inquiries and FAQs to ensure messaging consistency and compliance for internal and external partners, and ensures all information is up-to-date.
Essential or Marginal
Essential
Percent of Time
40
Activity
Counsels Students and Parents with regard to financial aid matters. Performs needs analysis and makes adjustments to awards based on analytical information. Coordinates all verifications for enrollment & professional judgment assignments. Processes verifications as needed for student population, assigned by yearly File Review Distribution.
Essential or Marginal
Essential
Percent of Time
30
Activity
Oversees the daily operations and staffing coverage of the reception area. Maintains and troubleshoots communication system for the office. Trains, and evaluates staff of Peer Counselors. Supports Associate Director with all office training activities by crafting materials and coordinating all administrative aspects.
Essential or Marginal
Essential
Percent of Time
15
Activity
Represents the College of Charleston at professional meetings and organizations related to financial aid and student development; to include Admissions Open House, High School Workshop, College Fairs, and other community outreach events.
Essential or Marginal
Essential
Percent of Time
10
Activity
Supports Director and Financial Aid leadership with development and updating of departmental forms and website content to ensure consistent messaging, federal and state compliance, and effective customer support.
Essential or Marginal
Marginal
Percent of Time
5
Feb 07, 2024
Full time
Customer Service Manager
Posting Details
POSTING INFORMATION
Internal Title
Customer Service Manager
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
5
Level
1
Department
Financial Aid
Job Purpose
The Customer Service Manager manages the Office communication with students, parents, and others regarding the financial aid process. Provides research assistance on financial aid regulations and provide recommendations regarding policy and compliance. Assists the Associate Director of Student Services with staff training and development, as well as providing feedback of office needs or issues with processes as indicated via customer contacts.
Minimum Requirements
A high school diploma required Bachelors preferred and at least 2 years work experience in student financial aid and at least one year supervisory experience. Relevant experience in business management, public administration, or administrative services may substitute for the required work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Excellent math and analytical skills along with a solid understanding of Title IV regulations. Possess excellent verbal, communication and customer service skills. Must be able to multi-task and prioritize workload, with frequent interruptions. Must have understanding of FERPA regulations. Experience with Banner Financial Aid and Microsoft Word and Excel is a plus.
Additional Comments Regarding Position
Occasional work hours required in evenings and on weekends during peak processing periods.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$37,860 - $43,000
Posting Date
02/07/2024
Closing Date
02/20/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024013
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/14951
Job Duties
Job Duties
Activity
Serves as primary point of contract for customers, clients, and partners by responding to daily correspondence and other inquiries regarding Financial Aid. Administers Department database of inquiries and FAQs to ensure messaging consistency and compliance for internal and external partners, and ensures all information is up-to-date.
Essential or Marginal
Essential
Percent of Time
40
Activity
Counsels Students and Parents with regard to financial aid matters. Performs needs analysis and makes adjustments to awards based on analytical information. Coordinates all verifications for enrollment & professional judgment assignments. Processes verifications as needed for student population, assigned by yearly File Review Distribution.
Essential or Marginal
Essential
Percent of Time
30
Activity
Oversees the daily operations and staffing coverage of the reception area. Maintains and troubleshoots communication system for the office. Trains, and evaluates staff of Peer Counselors. Supports Associate Director with all office training activities by crafting materials and coordinating all administrative aspects.
Essential or Marginal
Essential
Percent of Time
15
Activity
Represents the College of Charleston at professional meetings and organizations related to financial aid and student development; to include Admissions Open House, High School Workshop, College Fairs, and other community outreach events.
Essential or Marginal
Essential
Percent of Time
10
Activity
Supports Director and Financial Aid leadership with development and updating of departmental forms and website content to ensure consistent messaging, federal and state compliance, and effective customer support.
Essential or Marginal
Marginal
Percent of Time
5
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
Feb 07, 2024
Full time
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
Pueblo City-County Public Library
Pueblo, Colorado
Located 100 miles south of Denver, Pueblo is not just any city in Colorado- it's an historic and diverse place that has a hometown vibe under big open skies! Pueblo City-County Library District is an award-winning library district, made up of eight branches, that proudly serves as an integral part of the Pueblo community. In our efforts to provide the best possible public library system in our community, our work to renew public libraries in Pueblo continues with our new plans to renovate the Patrick A. Lucero library. Since its opening in 2014, The Patrick A. Lucero Library has been fully embraced by Pueblo's historic eastside community.
The Patrick A. Lucero Library Branch Manager provides leadership in a community library with focus on encouraging visits, circulation, program attendance, and use of digital resources. The Branch Manager manages a staff and is accountable for achieving key results. This position works collaboratively with the management team on programming, services and change initiatives. Management of the facility, grounds and fiscal responsibilities are key elements of this position.
The Library Manager reports to the Associate Director of Public Services and manages a team of exempt and non-exempt employees. This position has overall responsibility for customer service at the branch; resolves escalated issues and addresses problems as they occur. The Lucero Branch Manager works closely with other departments including support services. Builds relationships and partnerships in the community that support and expand library services, programs, and events. Networks with peers and professional organizations to stay current on trends in public libraries and in relevant technology. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.
PRIMARY DUTIES AND RESPONSIBILITIES
Responsible for the overall administration of a community library including planning and oversight of the library’s operations, staff, facility, and grounds.
Manages a staff of seven employees, participates in hiring, creates work schedules, communicates clear performance expectations, and conducts performance reviews. Develops and monitors work improvement plans as needed. Handles employee relations issues with assistance from the Human Resources Department.
Tracks and analyzes operational data and statistics; creates financial, statistical, and narrative reports on branch library operations. Makes presentations to library staff, the Board of Trustees, and other groups.
Participates in the development of the branch budget and annual goals. Develops projections for future needs in resources and staff to meet goals and objectives.
Has overall responsibility for customer service for the branch. Ensures customer service practices are followed. Applies communication techniques to reduce tension in escalated situations. Responds to incidents to include enforcing policy, calling responders if needed, writing suspensions or other corrective actions.
Works directly to serve customer library needs with customers who may be experiencing mental health challenges, homelessness, addiction, human welfare, and exclusion issues to include troubled youth.
Manages daily operations of the library within defined procedures and policies.
Communicates with the Community Relations Department for marketing, publicity, and partnership initiatives. • Works with Facilities to ensure that the building and grounds of the branch are properly maintained.
Works with Collection Development to maintain a vital collection; facilitates the weeding process. • Collaborates with other department managers and librarians to create efficiencies in programming.
Acts as a liaison to maintain awareness of community events, interests, and needs which avail themselves to current or potential library services and programs; attends community meetings to stimulate interest in the Library.
Leads team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Leads regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Stays current on trends that impact public libraries including technology trends. • Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs, and events throughout the district. Regularly accesses electronic time keeping, payroll, and personnel employee access systems.
OTHER DUTIES AND RESPONSIBILITIES
May lead or serve on library committees and special projects.
Occasionally is assigned to the role of Person in Charge (PIC) for the Rawlings Library including oversight of safety, building security and of the security guard on duty.
Performs other duties as needed.
QUALIFICATIONS
Education and Experience:
A Masters Degree in Library Science from a college or university accredited by the American Library Association is required.
Two years’ professional level library experience and experience working directly with the public is required.
Supervisory experience is preferred.
Skills and Abilities:
Leadership skills including the ability to plan, implement and influence others. • Knowledge of professional library principles, methods, and practices.
Current knowledge of trends in libraries.
Excellent communication skills necessary to establish and maintain good working relationships with library staff and customers; able to communicate well with people of all ages, demographics, ethnic backgrounds, and ability levels.
Problem solving skills with the ability to ease tense situations.
Supervisory skills including scheduling work and managing performance.
Strong computer skills with the ability to quickly learn and use a variety of computer equipment /programs, digital devices, e-resources, and new technologies.
Ability to conduct complex reference interviews, to analyze requests and to apply research skills to locate specialized information or provide customers with alternative sources.
Ability to provide efficient, courteous public service and present a positive image of the library in attitude, appearance, and performance of duties.
Ability to apply policies and use independent judgment within procedural boundaries.
Ability to function under flexible and changing conditions.
This positions requires the ability to work effectively with the underserved population to include mental illness, addiction, homelessness, troubled youth, human welfare, and exclusion issues.
Physical Requirements: Must be able to move objects weighing up to 50 pounds and push /pull a fully loaded book cart weighing up to 200 pounds.
Other Requirements: Must be able to work a flexible schedule including days, evenings ,and weekends. Must submit to and successfully pass a criminal background investigation.
Salary: The current salary range for this position is $59,406.53 - $86,139.47. The anticipated hiring range is $60,500 - $72,000 annual.
Benefits: PCCLD offers health insurance including a tele-health service, dental and vision insurance, HSA and FSA plans, employer-provided life insurance, and 401(k) and Colorado PERA retirement plans. The library district provides paid leave in the form of 11 paid holidays, paid vacation, sick and personal time off. Some positions may qualify for the Public Service Loan Forgiveness Program.
Feb 05, 2024
Full time
Located 100 miles south of Denver, Pueblo is not just any city in Colorado- it's an historic and diverse place that has a hometown vibe under big open skies! Pueblo City-County Library District is an award-winning library district, made up of eight branches, that proudly serves as an integral part of the Pueblo community. In our efforts to provide the best possible public library system in our community, our work to renew public libraries in Pueblo continues with our new plans to renovate the Patrick A. Lucero library. Since its opening in 2014, The Patrick A. Lucero Library has been fully embraced by Pueblo's historic eastside community.
The Patrick A. Lucero Library Branch Manager provides leadership in a community library with focus on encouraging visits, circulation, program attendance, and use of digital resources. The Branch Manager manages a staff and is accountable for achieving key results. This position works collaboratively with the management team on programming, services and change initiatives. Management of the facility, grounds and fiscal responsibilities are key elements of this position.
The Library Manager reports to the Associate Director of Public Services and manages a team of exempt and non-exempt employees. This position has overall responsibility for customer service at the branch; resolves escalated issues and addresses problems as they occur. The Lucero Branch Manager works closely with other departments including support services. Builds relationships and partnerships in the community that support and expand library services, programs, and events. Networks with peers and professional organizations to stay current on trends in public libraries and in relevant technology. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability level or background.
PRIMARY DUTIES AND RESPONSIBILITIES
Responsible for the overall administration of a community library including planning and oversight of the library’s operations, staff, facility, and grounds.
Manages a staff of seven employees, participates in hiring, creates work schedules, communicates clear performance expectations, and conducts performance reviews. Develops and monitors work improvement plans as needed. Handles employee relations issues with assistance from the Human Resources Department.
Tracks and analyzes operational data and statistics; creates financial, statistical, and narrative reports on branch library operations. Makes presentations to library staff, the Board of Trustees, and other groups.
Participates in the development of the branch budget and annual goals. Develops projections for future needs in resources and staff to meet goals and objectives.
Has overall responsibility for customer service for the branch. Ensures customer service practices are followed. Applies communication techniques to reduce tension in escalated situations. Responds to incidents to include enforcing policy, calling responders if needed, writing suspensions or other corrective actions.
Works directly to serve customer library needs with customers who may be experiencing mental health challenges, homelessness, addiction, human welfare, and exclusion issues to include troubled youth.
Manages daily operations of the library within defined procedures and policies.
Communicates with the Community Relations Department for marketing, publicity, and partnership initiatives. • Works with Facilities to ensure that the building and grounds of the branch are properly maintained.
Works with Collection Development to maintain a vital collection; facilitates the weeding process. • Collaborates with other department managers and librarians to create efficiencies in programming.
Acts as a liaison to maintain awareness of community events, interests, and needs which avail themselves to current or potential library services and programs; attends community meetings to stimulate interest in the Library.
Leads team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Leads regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Stays current on trends that impact public libraries including technology trends. • Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs, and events throughout the district. Regularly accesses electronic time keeping, payroll, and personnel employee access systems.
OTHER DUTIES AND RESPONSIBILITIES
May lead or serve on library committees and special projects.
Occasionally is assigned to the role of Person in Charge (PIC) for the Rawlings Library including oversight of safety, building security and of the security guard on duty.
Performs other duties as needed.
QUALIFICATIONS
Education and Experience:
A Masters Degree in Library Science from a college or university accredited by the American Library Association is required.
Two years’ professional level library experience and experience working directly with the public is required.
Supervisory experience is preferred.
Skills and Abilities:
Leadership skills including the ability to plan, implement and influence others. • Knowledge of professional library principles, methods, and practices.
Current knowledge of trends in libraries.
Excellent communication skills necessary to establish and maintain good working relationships with library staff and customers; able to communicate well with people of all ages, demographics, ethnic backgrounds, and ability levels.
Problem solving skills with the ability to ease tense situations.
Supervisory skills including scheduling work and managing performance.
Strong computer skills with the ability to quickly learn and use a variety of computer equipment /programs, digital devices, e-resources, and new technologies.
Ability to conduct complex reference interviews, to analyze requests and to apply research skills to locate specialized information or provide customers with alternative sources.
Ability to provide efficient, courteous public service and present a positive image of the library in attitude, appearance, and performance of duties.
Ability to apply policies and use independent judgment within procedural boundaries.
Ability to function under flexible and changing conditions.
This positions requires the ability to work effectively with the underserved population to include mental illness, addiction, homelessness, troubled youth, human welfare, and exclusion issues.
Physical Requirements: Must be able to move objects weighing up to 50 pounds and push /pull a fully loaded book cart weighing up to 200 pounds.
Other Requirements: Must be able to work a flexible schedule including days, evenings ,and weekends. Must submit to and successfully pass a criminal background investigation.
Salary: The current salary range for this position is $59,406.53 - $86,139.47. The anticipated hiring range is $60,500 - $72,000 annual.
Benefits: PCCLD offers health insurance including a tele-health service, dental and vision insurance, HSA and FSA plans, employer-provided life insurance, and 401(k) and Colorado PERA retirement plans. The library district provides paid leave in the form of 11 paid holidays, paid vacation, sick and personal time off. Some positions may qualify for the Public Service Loan Forgiveness Program.
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the HR Generalist, the Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.
Essential Duties and Responsibilities:
Prepares check request for all HR expenses and keeps a running total of all expenses by expense code in the budget excel spreadsheet.
Regularly convert active files to term files, inclusive of employee, confidential and I-9 files. File appropriately and move them over to correct termination cabinets.
Purge files at year-end and prepare boxes to send them to offsite storage.
Oversee company recognition programs: birthdays, milestones, and shout outs. Identify ways to enhance the employee recognition program and provide recommendations to the HR Generalist.
Run monthly compliance reports: Physicals, Flu Shot, Professional License, TB Screening, Tdap, NPDB, CPR, Auto Insurance, Core Competency, Driver’s License, and right to work.
First point of contact for compliance documents and follow up with employees as needed to maintain compliance.
Upload documents to Paycom.
Maintains the integrity and confidentiality of human resource files and records.
Assist in notifying employees of changes in status.
This includes creating offer letters, badges, changing pay grades and updating job codes in Paycom as needed, collecting signed job descriptions, and notifying IT and Support Services of changes.
Update the organization chart:
new hires, transfers, and title changes on a weekly basis
terminations and open positions are immediate changes
Create monthly newsletters for all staff. Connect with managers for program highlights, Communications department for company events and include safety tips.
Oversee uniforms. This includes placing uniform orders, tracking orders, and maintaining inventory status.
Complete employee verification requests.
Assist with posting of open positions on external job boards.
Coordinate the onboarding process for temporary employees and interns, which includes collecting all documents for hiring.
May at times be required to assist in creating salary grids for offers to be approved by management, extends offers, and create contingent offer letters for new hires.
Act as back up for new hire onboarding.
Act as back up for intern orientation.
Assist with special projects when needed.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Associate degree in HR or a related field and one-year HR experience or HS Diploma/ GED and three years administrative experience of which one year must have been in HR.
Experienced with database systems.
Experience with HR Information systems.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite.
Knowledge of:
Human resource information system (HRIS) preferable Paycom
Ability to:
Work in a fast-paced environment.
Manage sensitive and confidential information.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 15 pounds or less. Prolonged periods of sitting at a desk and working on a computer.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/transgender/disability/transgender/veteran.
Jan 09, 2024
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the HR Generalist, the Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.
Essential Duties and Responsibilities:
Prepares check request for all HR expenses and keeps a running total of all expenses by expense code in the budget excel spreadsheet.
Regularly convert active files to term files, inclusive of employee, confidential and I-9 files. File appropriately and move them over to correct termination cabinets.
Purge files at year-end and prepare boxes to send them to offsite storage.
Oversee company recognition programs: birthdays, milestones, and shout outs. Identify ways to enhance the employee recognition program and provide recommendations to the HR Generalist.
Run monthly compliance reports: Physicals, Flu Shot, Professional License, TB Screening, Tdap, NPDB, CPR, Auto Insurance, Core Competency, Driver’s License, and right to work.
First point of contact for compliance documents and follow up with employees as needed to maintain compliance.
Upload documents to Paycom.
Maintains the integrity and confidentiality of human resource files and records.
Assist in notifying employees of changes in status.
This includes creating offer letters, badges, changing pay grades and updating job codes in Paycom as needed, collecting signed job descriptions, and notifying IT and Support Services of changes.
Update the organization chart:
new hires, transfers, and title changes on a weekly basis
terminations and open positions are immediate changes
Create monthly newsletters for all staff. Connect with managers for program highlights, Communications department for company events and include safety tips.
Oversee uniforms. This includes placing uniform orders, tracking orders, and maintaining inventory status.
Complete employee verification requests.
Assist with posting of open positions on external job boards.
Coordinate the onboarding process for temporary employees and interns, which includes collecting all documents for hiring.
May at times be required to assist in creating salary grids for offers to be approved by management, extends offers, and create contingent offer letters for new hires.
Act as back up for new hire onboarding.
Act as back up for intern orientation.
Assist with special projects when needed.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Associate degree in HR or a related field and one-year HR experience or HS Diploma/ GED and three years administrative experience of which one year must have been in HR.
Experienced with database systems.
Experience with HR Information systems.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite.
Knowledge of:
Human resource information system (HRIS) preferable Paycom
Ability to:
Work in a fast-paced environment.
Manage sensitive and confidential information.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 15 pounds or less. Prolonged periods of sitting at a desk and working on a computer.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID-19 and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/transgender/disability/transgender/veteran.
Title : Institutional Giving Operations Associate Manager
Department: Development
Status : Exempt
Reports To : VP of Institutional Partnerships
Positions Reporting To This Position : None
Location : Flexible (the employee may decide whether to work remotely and/or from an LCVEF office)
Travel Requirements: Up to 5%
Union Position: Yes
Job Classification Level: C
Salary Range (depending on experience) : $67,010 - $81,529
General Description :
The League of Conservation Voters Education Fund believes our Earth is worth mobilizing for because everyone has a right to clean air, water, and a safe, healthy community. LCV Education Fund (LCVEF) works to turn environmental values into national, state and local priorities. LCVEF’s work to protect and advocate for the environment is rooted in our commitment to racial, social and environmental justice.
LCVEF is hiring an Institutional Giving Operations Associate Manager who will lead, manage and innovate the institutional giving operations. The Institutional Giving team, which is within the Development department, is focused on engagement with foundations and other institutional funders. Responsibilities include ensuring effective grant management working with the Finance and Legal teams, supporting preparation of grant proposals and reports, overseeing Institutional Giving data management, and facilitating the Institutional Giving team’s stewardship and engagement of institutional funders and prospects.
Responsibilities :
Maintain the Institutional Giving team’s records in the Salesforce donor database, including data entry and running reports on the team’s goals/performance and other information.
Maintain the team’s shared drive for document management and organization, including all grant agreements, submitted proposals and reports.
Oversee Institutional Giving operations processes, workflows, and systems to ensure efficiency and accuracy across the team, including updating or developing new systems, as needed.
Help contribute to and track the team’s racial justice and equity work and help ensure an inclusive organizational culture.
Update the team's language library to organize template proposals and reports, and relevant program language to ensure content is up-to-date, easily accessible and reflects our commitment to racial justice and equity.
Run the incoming grant review process, including serving as team liaison with the financial, legal, and executive teams to get approval and signature for grants, as necessary.
Manage the team’s shared worklog to ensure that all funder deliverables (LOIs, proposals, reports, etc.) and other tasks are completed and submitted in a timely and professional manner.
Support the team in grant submission and reporting including navigating grant submission portals, formatting and uploading materials in accordance to the guidelines of a variety of funders.
Maintain the Institutional Giving team’s standard proposal supplemental materials.
Provide administrative support for internal coordination meetings with program staff and other departments, including scheduling and preparation of materials.
Coordinate with the Financial & Budget Analyst and the Director of Grants Management to acquire necessary financial documents for proposals and reports.
Coordinate and track the stewardship and cultivation activities of the institutional giving team to ensure that existing funders and priority prospects receive frequent high-quality opportunities to engage with and learn more about LCVEF and LCV programs. This includes communications such as thank you letters, acknowledgment letters, impact reports, and invitations to in-person and virtual events.
Maintain an annual engagement calendar, manage the production of funder materials in coordination with the Development marketing team, and collaborate with the events team on funder engagement through events.
Collect data and statistics that will support the Institutional Giving team with grant proposals and reports.
Maintain accurate and up-to-date grant information and contact information in Salesforce, and develop database-driven reporting systems.
Prepare regular fundraising progress reports for the team and executive leadership.
Support the team with other day-to-day development activities as needed.
Travel up to 5% of the time for staff retreats, conferences, and professional development opportunities, as needed.
Qualifications :
Work Experience: Required - Minimum of 3 years of administrative or project management experience. Experience working with a CRM database. Preferred - Experience working with the Salesforce database. Experience reviewing grant agreements in order to determine restrictions on the use of funds.
Skills: Excellent organization and project management skills. Excellent follow-through and attention to detail, with the ability to track and maintain multiple critical priorities and take ownership of routine tasks. Excellent written and oral communication skills and a strong orientation toward collaboration and teamwork. Effective at managing up and sideways across departments. Works well in a fast-paced environment and is able to multitask without sacrificing the quality of the work. Reliable, consistent, detail-oriented and self-motivated. Adept at maintaining systems for easy access to information and data. Proficiency with Microsoft Office Suite. Proficiency with Google Suite (Drive, Sheets, Docs). Database management skills.
Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture. Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States. LCVEF requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
LCVEF offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcvef.org with “Institutional Giving Operations Associate Manager” in the subject line by January 18, 2024 . No phone calls please.
LCVEF is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCVEF is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcvef.org.
Jan 04, 2024
Full time
Title : Institutional Giving Operations Associate Manager
Department: Development
Status : Exempt
Reports To : VP of Institutional Partnerships
Positions Reporting To This Position : None
Location : Flexible (the employee may decide whether to work remotely and/or from an LCVEF office)
Travel Requirements: Up to 5%
Union Position: Yes
Job Classification Level: C
Salary Range (depending on experience) : $67,010 - $81,529
General Description :
The League of Conservation Voters Education Fund believes our Earth is worth mobilizing for because everyone has a right to clean air, water, and a safe, healthy community. LCV Education Fund (LCVEF) works to turn environmental values into national, state and local priorities. LCVEF’s work to protect and advocate for the environment is rooted in our commitment to racial, social and environmental justice.
LCVEF is hiring an Institutional Giving Operations Associate Manager who will lead, manage and innovate the institutional giving operations. The Institutional Giving team, which is within the Development department, is focused on engagement with foundations and other institutional funders. Responsibilities include ensuring effective grant management working with the Finance and Legal teams, supporting preparation of grant proposals and reports, overseeing Institutional Giving data management, and facilitating the Institutional Giving team’s stewardship and engagement of institutional funders and prospects.
Responsibilities :
Maintain the Institutional Giving team’s records in the Salesforce donor database, including data entry and running reports on the team’s goals/performance and other information.
Maintain the team’s shared drive for document management and organization, including all grant agreements, submitted proposals and reports.
Oversee Institutional Giving operations processes, workflows, and systems to ensure efficiency and accuracy across the team, including updating or developing new systems, as needed.
Help contribute to and track the team’s racial justice and equity work and help ensure an inclusive organizational culture.
Update the team's language library to organize template proposals and reports, and relevant program language to ensure content is up-to-date, easily accessible and reflects our commitment to racial justice and equity.
Run the incoming grant review process, including serving as team liaison with the financial, legal, and executive teams to get approval and signature for grants, as necessary.
Manage the team’s shared worklog to ensure that all funder deliverables (LOIs, proposals, reports, etc.) and other tasks are completed and submitted in a timely and professional manner.
Support the team in grant submission and reporting including navigating grant submission portals, formatting and uploading materials in accordance to the guidelines of a variety of funders.
Maintain the Institutional Giving team’s standard proposal supplemental materials.
Provide administrative support for internal coordination meetings with program staff and other departments, including scheduling and preparation of materials.
Coordinate with the Financial & Budget Analyst and the Director of Grants Management to acquire necessary financial documents for proposals and reports.
Coordinate and track the stewardship and cultivation activities of the institutional giving team to ensure that existing funders and priority prospects receive frequent high-quality opportunities to engage with and learn more about LCVEF and LCV programs. This includes communications such as thank you letters, acknowledgment letters, impact reports, and invitations to in-person and virtual events.
Maintain an annual engagement calendar, manage the production of funder materials in coordination with the Development marketing team, and collaborate with the events team on funder engagement through events.
Collect data and statistics that will support the Institutional Giving team with grant proposals and reports.
Maintain accurate and up-to-date grant information and contact information in Salesforce, and develop database-driven reporting systems.
Prepare regular fundraising progress reports for the team and executive leadership.
Support the team with other day-to-day development activities as needed.
Travel up to 5% of the time for staff retreats, conferences, and professional development opportunities, as needed.
Qualifications :
Work Experience: Required - Minimum of 3 years of administrative or project management experience. Experience working with a CRM database. Preferred - Experience working with the Salesforce database. Experience reviewing grant agreements in order to determine restrictions on the use of funds.
Skills: Excellent organization and project management skills. Excellent follow-through and attention to detail, with the ability to track and maintain multiple critical priorities and take ownership of routine tasks. Excellent written and oral communication skills and a strong orientation toward collaboration and teamwork. Effective at managing up and sideways across departments. Works well in a fast-paced environment and is able to multitask without sacrificing the quality of the work. Reliable, consistent, detail-oriented and self-motivated. Adept at maintaining systems for easy access to information and data. Proficiency with Microsoft Office Suite. Proficiency with Google Suite (Drive, Sheets, Docs). Database management skills.
Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture. Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States. LCVEF requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
LCVEF offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcvef.org with “Institutional Giving Operations Associate Manager” in the subject line by January 18, 2024 . No phone calls please.
LCVEF is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCVEF is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcvef.org.
Eastern Florida State College is currently seeking applications for the full-time position of Foundation Operations Specialist on the Melbourne Campus in Melbourne, Florida.
Provides administrative support, performs accounting and database work, maintains alumni relations, and follows communications projects. Assists with Foundation special events and functions.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED required.
Associate’s Degree from a regionally accredited institution or Four years of experience in a Foundation, non-profit or school preferred.
Three years’ experience in office management and working with the public.
Organizing and executing events preferred.
Ability to prioritize multiple responsibilities.
Detail oriented.
Professional demeanor and public relations skills.
Ability to use a PC, software programs, and office machines.
Strong computer skills to include all Microsoft Office applications. Ability to learn new computer applications.
Exceptional customer service and communication skills.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Must be able to lift and carry up to 40 lbs.
Must be able to talk, listen and speak clearly on telephone.
Ability to sit at a desk and view a display screen for extended periods of time.
May require night and weekend responsibilities.
The annual salary is $35,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from December 4, 2023 through December 13, 2023 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Dec 04, 2023
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Foundation Operations Specialist on the Melbourne Campus in Melbourne, Florida.
Provides administrative support, performs accounting and database work, maintains alumni relations, and follows communications projects. Assists with Foundation special events and functions.
The following minimum qualifications for this position must be met before any applicant will be considered:
High School Diploma or GED required.
Associate’s Degree from a regionally accredited institution or Four years of experience in a Foundation, non-profit or school preferred.
Three years’ experience in office management and working with the public.
Organizing and executing events preferred.
Ability to prioritize multiple responsibilities.
Detail oriented.
Professional demeanor and public relations skills.
Ability to use a PC, software programs, and office machines.
Strong computer skills to include all Microsoft Office applications. Ability to learn new computer applications.
Exceptional customer service and communication skills.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Must be able to lift and carry up to 40 lbs.
Must be able to talk, listen and speak clearly on telephone.
Ability to sit at a desk and view a display screen for extended periods of time.
May require night and weekend responsibilities.
The annual salary is $35,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from December 4, 2023 through December 13, 2023 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Job Title: Operations Coordinator
Reports to: Director of New Orleans Programming
Job Status: Full time (40 hours/week)
Salary: $40,000 - $45,000
Application Deadline: December 19, 2023
Starting: January 2024
Location: New Orleans, LA
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college as well as their children through holistic, two-generation programming. To date we have provided over $1 million in tuition assistance, supported over 330 teen parents in college, celebrated more than 140 degrees earned through our program, and built relationships with 30+ two and four-year institutions across the country. For more information, please visit www.generationhope.org.
By joining our team, you will be working for an organization named "one of the best nonprofits" by the Catalogue for Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team.
Position:
The Operations Coordinator is a full-time position, working directly with the Director of New Orleans Programming to enhance Generation Hope’s internal and external effectiveness in the New Orleans area. The Operations Coordinator serves as a point of contact for the organization in the New Orleans area and is responsible for providing outstanding customer service, being an enthusiastic professional, and building relationships with stakeholders. This position collaborates with the home office Operations, Finance, and Development teams to support day-to-day activities and support donor management systems and tasks as they relate to the New Orleans office.
Responsibilities:
Operations
Implement and maintain New Orleans office operations and procedures, handling correspondences, designing and adhering to document management and filing systems, reviewing supply requests, and performing clerical functions to improve office efficiencies
Make recommendations that increase efficiency, maximize operational budget and nurture team culture
Greet visitors by welcoming and directing them appropriately, including answering incoming calls, relaying messages, and fielding general inquiries
Provide logistical support for large meetings taking place in and out of the New Orleans office
Check the mail regularly and ensure staff receive relevant mail
Manage New Orleans Programming calendar and communicate any scheduling changes to relevant staff
Procure and maintain printers and other office equipment, including working with vendors and suppliers and assisting staff with use and troubleshooting of equipment
Manage local facility needs, ensuring all spaces are appropriately cleaned, maintained and stocked, ordering necessary tools, equipment, and supplies, and managing the inventory system
Research any needed equipment and software and makes recommendations to the Director of New Orleans Programming
Serve as the liaison with outside vendors/service providers related to operations needs, such as subscription-based services, office space, and IT firm
Monitor and keep the organization’s New Orleans area memberships current (i.e. Chamber of Commerce, etc.)
Train new staff on the CRM and work with the home office Operations team to maintain an internal usage guide to assist staff with how to use the database on an ongoing basis
Work with the Director of New Orleans Programming to plan and support site-specific events (i.e., team retreats, team morale activities, etc.)
In partnership with the Director of New Orleans Programming and the home office Operations team, support staff onboarding
Support the Director of New Orleans Programming with the Local Advisory Board including meeting scheduling and planning, preparation of meeting materials, and ongoing local board support
Serve as thought partner to the Director of New Orleans Programming and other New Orleans staff regarding improving the experience for staff, families and stakeholders
Development/Communications
Provide regular content (i.e. photos and anecdotes) to the home office Communications team to assist in telling the story of Generation Hope’s work in New Orleans
Partner in creating documents, presentations, and other materials involving administrative work in tandem with the home office Development team (i.e. preparing for meetings with local donors)
Assist with compiling compliance-related documents and receipts for New Orleans related grant proposals and reports
Bookkeeping and Finance Administration
Partner with the home office Finance team to manage all local accounting activities (e.g. deposits, check requests) and serve as local point of contact for questions regarding accounting processes and procedures
Manage the tuition check process for all New Orleans Scholars, including making and tracking any necessary refund requests
Works with the home office Finance team to monitor New Orleans related financial pledges in the donor database
Programming
Support the execution of Scholar Program events by assisting with venue and vendor research, recruiting volunteers, ordering supplies, assisting with set-up, etc.
Manage all in-kind donations for the New Orleans site, including executing the Fall and Spring Wishlist and Holiday gift campaign, w orking with in-kind donors to coordinate acceptance and drop-off of items, and ensuring that in-kind donation forms are completed accurately and in a timely manner
Assist in recruiting volunteers to support New Orleans programming
Support the Director of Programming in tracking Scholar and mentor applications and required paperwork and scheduling interviews
Other duties as assigned
To qualify for this position, you should have:
Personal qualities of honesty, credibility, and dedication to the mission and values of Generation Hope
An Associate’s degree in nonprofit management, finance management, finance, and or business administration or a similar degree program or a combination of training and experience
Minimum 4 years of operational and office management experience, preferably in a nonprofit organization
Experience managing Quickbooks Online or similar financial management software is a plus
Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Suite, Google Workspace, CRM’s, etc. required
Knowledge of standard office administrative practices and procedures, organization and problem-solving skills, which support and enable sound decision making
To be successful in the position, you must be able to:
Work in a fast pace environment, a multi-tasker with the ability to wear many hats
Innovate and be creative, having the ability to generate solutions that will streamline work
Set up, prep, and organize in-person and virtual meetings, such as Zoom, Google Meet, etc.
Demonstrate comfort using a business email system, such as Gmail
Build relationships with various personalities while continuing to enforce policies
Prioritize, negotiate, and work with various internal and external stakeholders.
Serve as an accountability partner for staff and a thought partner for the Director of New Orleans Programming
Willing to travel if needed (no more than 10% travel outside of the New Orleans area)
Personal and professional commitment to understanding and dismantling systemic and institutional racism
CANDIDATES MUST RESIDE IN GREATER NEW ORLEANS BEFORE THE EMPLOYMENT START DATE. Generation Hope has a hybrid remote and in-office work model.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information on benefits can be found at generationhope.org/careers. As a safeguard to the health of our employees, participants, and community, all new hires must be fully vaccinated against COVID-19 by the employment start date. Our full vaccination policy is available here .
To apply, please complete the online application here: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Nov 21, 2023
Full time
Job Title: Operations Coordinator
Reports to: Director of New Orleans Programming
Job Status: Full time (40 hours/week)
Salary: $40,000 - $45,000
Application Deadline: December 19, 2023
Starting: January 2024
Location: New Orleans, LA
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college as well as their children through holistic, two-generation programming. To date we have provided over $1 million in tuition assistance, supported over 330 teen parents in college, celebrated more than 140 degrees earned through our program, and built relationships with 30+ two and four-year institutions across the country. For more information, please visit www.generationhope.org.
By joining our team, you will be working for an organization named "one of the best nonprofits" by the Catalogue for Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team.
Position:
The Operations Coordinator is a full-time position, working directly with the Director of New Orleans Programming to enhance Generation Hope’s internal and external effectiveness in the New Orleans area. The Operations Coordinator serves as a point of contact for the organization in the New Orleans area and is responsible for providing outstanding customer service, being an enthusiastic professional, and building relationships with stakeholders. This position collaborates with the home office Operations, Finance, and Development teams to support day-to-day activities and support donor management systems and tasks as they relate to the New Orleans office.
Responsibilities:
Operations
Implement and maintain New Orleans office operations and procedures, handling correspondences, designing and adhering to document management and filing systems, reviewing supply requests, and performing clerical functions to improve office efficiencies
Make recommendations that increase efficiency, maximize operational budget and nurture team culture
Greet visitors by welcoming and directing them appropriately, including answering incoming calls, relaying messages, and fielding general inquiries
Provide logistical support for large meetings taking place in and out of the New Orleans office
Check the mail regularly and ensure staff receive relevant mail
Manage New Orleans Programming calendar and communicate any scheduling changes to relevant staff
Procure and maintain printers and other office equipment, including working with vendors and suppliers and assisting staff with use and troubleshooting of equipment
Manage local facility needs, ensuring all spaces are appropriately cleaned, maintained and stocked, ordering necessary tools, equipment, and supplies, and managing the inventory system
Research any needed equipment and software and makes recommendations to the Director of New Orleans Programming
Serve as the liaison with outside vendors/service providers related to operations needs, such as subscription-based services, office space, and IT firm
Monitor and keep the organization’s New Orleans area memberships current (i.e. Chamber of Commerce, etc.)
Train new staff on the CRM and work with the home office Operations team to maintain an internal usage guide to assist staff with how to use the database on an ongoing basis
Work with the Director of New Orleans Programming to plan and support site-specific events (i.e., team retreats, team morale activities, etc.)
In partnership with the Director of New Orleans Programming and the home office Operations team, support staff onboarding
Support the Director of New Orleans Programming with the Local Advisory Board including meeting scheduling and planning, preparation of meeting materials, and ongoing local board support
Serve as thought partner to the Director of New Orleans Programming and other New Orleans staff regarding improving the experience for staff, families and stakeholders
Development/Communications
Provide regular content (i.e. photos and anecdotes) to the home office Communications team to assist in telling the story of Generation Hope’s work in New Orleans
Partner in creating documents, presentations, and other materials involving administrative work in tandem with the home office Development team (i.e. preparing for meetings with local donors)
Assist with compiling compliance-related documents and receipts for New Orleans related grant proposals and reports
Bookkeeping and Finance Administration
Partner with the home office Finance team to manage all local accounting activities (e.g. deposits, check requests) and serve as local point of contact for questions regarding accounting processes and procedures
Manage the tuition check process for all New Orleans Scholars, including making and tracking any necessary refund requests
Works with the home office Finance team to monitor New Orleans related financial pledges in the donor database
Programming
Support the execution of Scholar Program events by assisting with venue and vendor research, recruiting volunteers, ordering supplies, assisting with set-up, etc.
Manage all in-kind donations for the New Orleans site, including executing the Fall and Spring Wishlist and Holiday gift campaign, w orking with in-kind donors to coordinate acceptance and drop-off of items, and ensuring that in-kind donation forms are completed accurately and in a timely manner
Assist in recruiting volunteers to support New Orleans programming
Support the Director of Programming in tracking Scholar and mentor applications and required paperwork and scheduling interviews
Other duties as assigned
To qualify for this position, you should have:
Personal qualities of honesty, credibility, and dedication to the mission and values of Generation Hope
An Associate’s degree in nonprofit management, finance management, finance, and or business administration or a similar degree program or a combination of training and experience
Minimum 4 years of operational and office management experience, preferably in a nonprofit organization
Experience managing Quickbooks Online or similar financial management software is a plus
Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Suite, Google Workspace, CRM’s, etc. required
Knowledge of standard office administrative practices and procedures, organization and problem-solving skills, which support and enable sound decision making
To be successful in the position, you must be able to:
Work in a fast pace environment, a multi-tasker with the ability to wear many hats
Innovate and be creative, having the ability to generate solutions that will streamline work
Set up, prep, and organize in-person and virtual meetings, such as Zoom, Google Meet, etc.
Demonstrate comfort using a business email system, such as Gmail
Build relationships with various personalities while continuing to enforce policies
Prioritize, negotiate, and work with various internal and external stakeholders.
Serve as an accountability partner for staff and a thought partner for the Director of New Orleans Programming
Willing to travel if needed (no more than 10% travel outside of the New Orleans area)
Personal and professional commitment to understanding and dismantling systemic and institutional racism
CANDIDATES MUST RESIDE IN GREATER NEW ORLEANS BEFORE THE EMPLOYMENT START DATE. Generation Hope has a hybrid remote and in-office work model.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information on benefits can be found at generationhope.org/careers. As a safeguard to the health of our employees, participants, and community, all new hires must be fully vaccinated against COVID-19 by the employment start date. Our full vaccination policy is available here .
To apply, please complete the online application here: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, Washington
Clark College is currently accepting applications for a full-time, 12-month, exempt Associate Director position in the Workforce Education Services department. Under the general direction of the Director of WES, the Associate Director of Workforce Education Services assists in the planning and organization of Workforce Education Services (WES), which oversees the Basic Food Employment & Training (BFET), Passport to College (PTC), Opportunity Grant (OG), Reentry (RE), WorkFirst (WF), Supporting Students Experiencing Homelessness (SSEH), Clark College Emergency Grant (EG), Student Emergency Assistance Grant (SEAG), and Worker Retraining (WR) programs. This position has a hybrid schedule. Three days on campus (Monday-Wednesday), and two days working remotely. (Thursday and Friday). This schedule is subject to change in the future. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Work with the Director of WES, advising staff, DSHS, and other stakeholders to develop a mutual understanding of student advising needs, educational opportunities, and activities (including program changes) while monitoring student progress toward completion.
Oversee all aspects of the Student Affairs Emergency Grant (EG) process, focusing on maintaining equitable access, effective communication, leveraging funding sources, and streamlining the awarding process for student applicants. This position will also be responsible for facilitating the Emergency Grant Committee meetings while serving as the primary point of contact for all student, staff, and stakeholder inquiries.
Serve as the subject matter expert for all WES programs relating to establishing processes in PeopleSoft (PS) to include procedural functions, methodology, and setup, focusing on equity and efficacy.
Assist students with holistic wraparound support services including making referrals to partner agencies for barriers that may interfere with a student’s ability to complete the term successfully.
Manage retention efforts for WES students with barriers to success by providing early and targeted interventions. Work with students to identify personal, financial, educational, and career-related goals.
Lead community outreach efforts to recruit prospective students and support community partnership initiatives related to WES programs.
Monitor Workforce Education Services program supports and service delivery for continuous improvement with a focus on streamlining our service delivery, orientations, and retention process.
Manage the co-enrollment process through the universal WES application for a seamless transition of prospective students into other WES programs for additional resources.
In collaboration with the Director of Workforce Education Services, coordinate with community agencies to increase student access to basic needs including housing, childcare, food, healthcare, and transportation resources. Serve as liaison between community agencies and students and make appropriate referrals.
Help direct the planning, implementation, and facilitation of orientations and workshops that market workforce policies and career-related topics.
Assist with facilitation of WES team meetings and staff professional development opportunities as needed.
Participate in Local Planning Area (LPA), statewide initiatives, and various internal/external partnership meetings as needed.
Participate in related marketing outreach initiatives with internal/external partners.
Maintain the communication, program information, and additional resources within the WES webpage, make updates as needed.
Assist the Director of WES with monitoring and tracking of workforce program budgets and expenditures, including BFET, Opportunity Grant, Reentry, WorkFirst, SSEH, and Passport to College grants.
Assist the Director of WES with budget tracking and reconciliation, grant writing, and other strategic planning projects related to WES programs.
Assist with the billing and invoicing processes for WES funding sources, including identifying student aid and other local/state funds for leveraging opportunities.
Assist the Director of WES in the development of policies and procedures related to supporting participants.
Provide supervision to part-time, full-time, and work-study staff within the Workforce Education Services office.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor’s degree AND two (2) years of professional experience in education, social services or family and community services OR an Associate’s degree AND four (4) years of experience in education, social or human services, OR six years of experience in education, social, or human services.
Experience working with an academically, racially, culturally, and economically diverse student population, interpreting and applying policies, rules, and regulations, and providing high-touch client support.
Knowledge of community programs and support services available to low-income individuals.
Excellent planning and coordinating skills with a strong attention to detail.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $70,570-$81,712 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., November 16, 2023. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 27, 2023 23-00115
Oct 27, 2023
Full time
Clark College is currently accepting applications for a full-time, 12-month, exempt Associate Director position in the Workforce Education Services department. Under the general direction of the Director of WES, the Associate Director of Workforce Education Services assists in the planning and organization of Workforce Education Services (WES), which oversees the Basic Food Employment & Training (BFET), Passport to College (PTC), Opportunity Grant (OG), Reentry (RE), WorkFirst (WF), Supporting Students Experiencing Homelessness (SSEH), Clark College Emergency Grant (EG), Student Emergency Assistance Grant (SEAG), and Worker Retraining (WR) programs. This position has a hybrid schedule. Three days on campus (Monday-Wednesday), and two days working remotely. (Thursday and Friday). This schedule is subject to change in the future. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Work with the Director of WES, advising staff, DSHS, and other stakeholders to develop a mutual understanding of student advising needs, educational opportunities, and activities (including program changes) while monitoring student progress toward completion.
Oversee all aspects of the Student Affairs Emergency Grant (EG) process, focusing on maintaining equitable access, effective communication, leveraging funding sources, and streamlining the awarding process for student applicants. This position will also be responsible for facilitating the Emergency Grant Committee meetings while serving as the primary point of contact for all student, staff, and stakeholder inquiries.
Serve as the subject matter expert for all WES programs relating to establishing processes in PeopleSoft (PS) to include procedural functions, methodology, and setup, focusing on equity and efficacy.
Assist students with holistic wraparound support services including making referrals to partner agencies for barriers that may interfere with a student’s ability to complete the term successfully.
Manage retention efforts for WES students with barriers to success by providing early and targeted interventions. Work with students to identify personal, financial, educational, and career-related goals.
Lead community outreach efforts to recruit prospective students and support community partnership initiatives related to WES programs.
Monitor Workforce Education Services program supports and service delivery for continuous improvement with a focus on streamlining our service delivery, orientations, and retention process.
Manage the co-enrollment process through the universal WES application for a seamless transition of prospective students into other WES programs for additional resources.
In collaboration with the Director of Workforce Education Services, coordinate with community agencies to increase student access to basic needs including housing, childcare, food, healthcare, and transportation resources. Serve as liaison between community agencies and students and make appropriate referrals.
Help direct the planning, implementation, and facilitation of orientations and workshops that market workforce policies and career-related topics.
Assist with facilitation of WES team meetings and staff professional development opportunities as needed.
Participate in Local Planning Area (LPA), statewide initiatives, and various internal/external partnership meetings as needed.
Participate in related marketing outreach initiatives with internal/external partners.
Maintain the communication, program information, and additional resources within the WES webpage, make updates as needed.
Assist the Director of WES with monitoring and tracking of workforce program budgets and expenditures, including BFET, Opportunity Grant, Reentry, WorkFirst, SSEH, and Passport to College grants.
Assist the Director of WES with budget tracking and reconciliation, grant writing, and other strategic planning projects related to WES programs.
Assist with the billing and invoicing processes for WES funding sources, including identifying student aid and other local/state funds for leveraging opportunities.
Assist the Director of WES in the development of policies and procedures related to supporting participants.
Provide supervision to part-time, full-time, and work-study staff within the Workforce Education Services office.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
Bachelor’s degree AND two (2) years of professional experience in education, social services or family and community services OR an Associate’s degree AND four (4) years of experience in education, social or human services, OR six years of experience in education, social, or human services.
Experience working with an academically, racially, culturally, and economically diverse student population, interpreting and applying policies, rules, and regulations, and providing high-touch client support.
Knowledge of community programs and support services available to low-income individuals.
Excellent planning and coordinating skills with a strong attention to detail.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY RANGE: $70,570-$81,712 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., November 16, 2023. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 27, 2023 23-00115
CHARLES COUNTY PUBLIC LIBRARY
Mission: The Charles County Public Library creates opportunities for the community to engage, discover, and learn.
Vision: We are the trusted source for connecting everyone to endless possibilities.
Why work at the Charles County Public Library?
Our staff say:
“I love working at CCPL because I work with a brilliant and creative staff, I am in a learning and engaging environment everyday, I love serving my community, and I am constantly exposed to new technology.”
“I enjoy coming to CCPL and being part of a passionate team that's willing to help the community in many ways. Libraries are constantly evolving, so the work is never stagnant and there is always something new and innovative that provides excitement.”
Plus : get personal leave, earn paid time off, access to supplemental insurance and retirement accounts, many opportunities for development and growth, robust employee appreciation program and excellent benefits!
Apply now to join the CCPL team , and start uniting our communities “with information or services that they need to help them lead the best life that they can.”
Job Title: Program Associate
Salary Classification: 10
11 (with MLS degree)
Job Summary: Under the direction of the Program Supervisor, the Program Associate/Librarian works with the Community Engagement Department, Branch Managers and other library staff on all aspects of adult, teen, and children’s programming, exhibitions and events; assists in the planning, development, and implementation of programs; facilitates internal communications necessary for successful execution of programs; and enhances community partnerships through outreach efforts.
Essential Functions: Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Works closely with, and to support, the Program Supervisor on all aspects of programming.
Works closely with, and to support, the Program Supervisor on purchasing, tracking and follow through on ordering processes for materials for CCPL programs.
Assists with the coordination of adult, teen, and children’s programming, exhibitions and outside program presenters; including planning and development.
Works collaboratively across CCPL departments to conduct or coordinate joint programming and outreach.
Checks the event listings on the CCPL event calendar to ensure that accurate and appealing program information is shared.
Assists with scheduling programming and outreach activities.
Maintains awareness of trends in youth services and issues affecting youth.
Reviews program survey feedback on a regular basis and shares feedback and recommendations on programs to Program Supervisor & Community Engagement Director.
Participates in planning for the county with input from youth services staff and other stakeholders.
Assists in developing strategic partnerships and serves as a liaison to community agencies serving children, adults and special populations.
Assists with collecting and analyzing statistical information and prepares regular reports for the Branch Managers, Community Engagement department and Library Executive Director.
Researches and modifies ways to evaluate programs and services to garner the most accurate information.
Assists with the coordination and the facilitation of programs. Collects data to prepare reports; maintains program records and evaluates outcomes. Makes recommendations based on outcomes.
Assists in the development of programming policies, procedures, and departmental activities.
Provides a consistently high level of service to others by assisting with requests, or locating appropriate resources for the request.
Works at different locations throughout the CCPL system as needed.
Attends meetings and participates in committees and organizations that further the Library’s mission and goals.
Professionally represents the library at community and organizational events that further the Library’s missions and goals.
19. Fulfills or maintains continuing education requirements and stays current with Library developments.
20. Performs other duties as assigned.
Qualifications
Required Knowledge, Skills, and Abilities:
The employee is expected to perform or possess the following:
Ability to gain thorough knowledge of Charles County Public Library’s policies and procedures.
Ability to act as a representative of Charles County Public Library to the public.
Strong public relations and public speaking skills as it relates to working with customers and vendors.
Ability to master adult programming activities.
Knowledge of electronic resources, including the Internet and database information management.
Ability to operate relevant computer systems, and standard office equipment.
Ability to operate library vehicles as needed.
Ability to utilize new technology as it relates to the job.
Understanding of underserved communities and outreach.
Ability to market library services in the community.
Ability to work evenings, weekends and at other branches as needed.
Education and Experience Qualifications:
HS Diploma plus 6 years of related experience including coordinating Library, educational or similar public programming; or Bachelor’s Degree plus 2 years of experience as described above; or Master’s of Library Science (MLS) degree.
Strong working knowledge of Google Business Suite including: sheets, docs, forms, advanced calendar functions, email, shared drives, etc.
Equivalent combination of relevant experience and training or education may be considered.
Physical and Environmental Conditions:
Work requires routine physical effort in the handling of moderately heavy materials of up to 40 pounds. Work requires standing for long periods of time and some stooping and bending.
Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, e.g., use of safe workplace practices with office equipment, avoidance of trips and falls and observance of fire and building safety regulations. Work environment includes the operation of a work vehicle.
The Charles County Public Library is an EEO employer.
Oct 12, 2023
Full time
CHARLES COUNTY PUBLIC LIBRARY
Mission: The Charles County Public Library creates opportunities for the community to engage, discover, and learn.
Vision: We are the trusted source for connecting everyone to endless possibilities.
Why work at the Charles County Public Library?
Our staff say:
“I love working at CCPL because I work with a brilliant and creative staff, I am in a learning and engaging environment everyday, I love serving my community, and I am constantly exposed to new technology.”
“I enjoy coming to CCPL and being part of a passionate team that's willing to help the community in many ways. Libraries are constantly evolving, so the work is never stagnant and there is always something new and innovative that provides excitement.”
Plus : get personal leave, earn paid time off, access to supplemental insurance and retirement accounts, many opportunities for development and growth, robust employee appreciation program and excellent benefits!
Apply now to join the CCPL team , and start uniting our communities “with information or services that they need to help them lead the best life that they can.”
Job Title: Program Associate
Salary Classification: 10
11 (with MLS degree)
Job Summary: Under the direction of the Program Supervisor, the Program Associate/Librarian works with the Community Engagement Department, Branch Managers and other library staff on all aspects of adult, teen, and children’s programming, exhibitions and events; assists in the planning, development, and implementation of programs; facilitates internal communications necessary for successful execution of programs; and enhances community partnerships through outreach efforts.
Essential Functions: Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Works closely with, and to support, the Program Supervisor on all aspects of programming.
Works closely with, and to support, the Program Supervisor on purchasing, tracking and follow through on ordering processes for materials for CCPL programs.
Assists with the coordination of adult, teen, and children’s programming, exhibitions and outside program presenters; including planning and development.
Works collaboratively across CCPL departments to conduct or coordinate joint programming and outreach.
Checks the event listings on the CCPL event calendar to ensure that accurate and appealing program information is shared.
Assists with scheduling programming and outreach activities.
Maintains awareness of trends in youth services and issues affecting youth.
Reviews program survey feedback on a regular basis and shares feedback and recommendations on programs to Program Supervisor & Community Engagement Director.
Participates in planning for the county with input from youth services staff and other stakeholders.
Assists in developing strategic partnerships and serves as a liaison to community agencies serving children, adults and special populations.
Assists with collecting and analyzing statistical information and prepares regular reports for the Branch Managers, Community Engagement department and Library Executive Director.
Researches and modifies ways to evaluate programs and services to garner the most accurate information.
Assists with the coordination and the facilitation of programs. Collects data to prepare reports; maintains program records and evaluates outcomes. Makes recommendations based on outcomes.
Assists in the development of programming policies, procedures, and departmental activities.
Provides a consistently high level of service to others by assisting with requests, or locating appropriate resources for the request.
Works at different locations throughout the CCPL system as needed.
Attends meetings and participates in committees and organizations that further the Library’s mission and goals.
Professionally represents the library at community and organizational events that further the Library’s missions and goals.
19. Fulfills or maintains continuing education requirements and stays current with Library developments.
20. Performs other duties as assigned.
Qualifications
Required Knowledge, Skills, and Abilities:
The employee is expected to perform or possess the following:
Ability to gain thorough knowledge of Charles County Public Library’s policies and procedures.
Ability to act as a representative of Charles County Public Library to the public.
Strong public relations and public speaking skills as it relates to working with customers and vendors.
Ability to master adult programming activities.
Knowledge of electronic resources, including the Internet and database information management.
Ability to operate relevant computer systems, and standard office equipment.
Ability to operate library vehicles as needed.
Ability to utilize new technology as it relates to the job.
Understanding of underserved communities and outreach.
Ability to market library services in the community.
Ability to work evenings, weekends and at other branches as needed.
Education and Experience Qualifications:
HS Diploma plus 6 years of related experience including coordinating Library, educational or similar public programming; or Bachelor’s Degree plus 2 years of experience as described above; or Master’s of Library Science (MLS) degree.
Strong working knowledge of Google Business Suite including: sheets, docs, forms, advanced calendar functions, email, shared drives, etc.
Equivalent combination of relevant experience and training or education may be considered.
Physical and Environmental Conditions:
Work requires routine physical effort in the handling of moderately heavy materials of up to 40 pounds. Work requires standing for long periods of time and some stooping and bending.
Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, libraries, classrooms or meeting and training rooms, e.g., use of safe workplace practices with office equipment, avoidance of trips and falls and observance of fire and building safety regulations. Work environment includes the operation of a work vehicle.
The Charles County Public Library is an EEO employer.
Clark College
1933 Fort Vancouver Way Vancouver, Washington, 98663
Clark College is currently accepting applications for a full-time, 12-month, exempt Director of Business Services position in the Administrative Services department. This position is responsible for directing the functions of accounting and budgeting, payroll, cashiering, grant management, purchasing, vanpool, central receiving, and managing various campus service contracts. The Director of Business Services reports directly to the Vice President of Operations. This role will be a part of a collaborative team that provides support, leadership, and coordination while supervising a team of 5 employees. This position must be skilled in hands-on budget development, monitoring and reporting, fiscal planning, analysis and management, and audit compliance. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
Position Responsibilities
JOB DUTIES AND RESPONSIBILITIES:
Provide leadership, coordination, supervision, and direction for areas of responsibility.
Manage the development of the annual budget ensuring collaboration from the College community and leadership.
Prepare, coordinate, and monitor College budgets, including the preparation and communication of projections and analyses.
Maintain financial records in accordance with College policies and applicable state and federal standards.
Provide fiscal oversight for all College funds, including participation and providing direction in year-end closing. This includes providing fiscal oversight of grants and contracts.
Effect fiscal planning, analysis and management, preparation of financial reports, and coordination of all fiscal information.
Ensure proper collection of cash and receivables and payment of financial obligations.
Supervise the investment of College local funds.
Represent the College at state meetings related to budgeting and accounting.
Coordinate and maintain computer-based systems for accounting and management.
Prepare the College’s annual financial statements and complete the annual audit.
Evaluate and implement existing and new Governmental Accounting Standards Board Guidance.
Provide information as requested by state and federal auditors and respond to audit requirements as appropriate.
Interpret State Board for Community and Technical College and Office of Financial Management regulations; implement policies and procedures to comply with same.
Participate as a voting member of the Associated Students of Clark College (ASCC) Services and Activities Fee Committee. Provide support for budget development and management of ASCC funds.
Manage the copy machine, vending machines, and non-instructional food service programs.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:
Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or closely related field.
Five (5) years of successful experience in budget development, monitoring and reporting, fiscal planning, analysis and management, and audit compliance.
Five (5) years of experience supervising professional, technical, and support staff in a large, complex organization.
Demonstrated knowledge of governmental accounting, generally accepted accounting principles, and interpreting and implementing rules, regulations and codes related to financial management of public funding.
Experience preparing financial statements in accordance with generally accepted accounting principles for the annual audit.
Experience with complex computerized accounting systems and processes.
Exceptional interpersonal skills and proven ability to communicate effectively with key stakeholders and constituents.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Supplemental Information
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events
SALARY RANGE: $109,477-$126,763/annually (commensurate with qualifications and experience). Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105. APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., October 23, 2023. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS: Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY: The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 9, 2023 23-00032-2
Oct 10, 2023
Full time
Clark College is currently accepting applications for a full-time, 12-month, exempt Director of Business Services position in the Administrative Services department. This position is responsible for directing the functions of accounting and budgeting, payroll, cashiering, grant management, purchasing, vanpool, central receiving, and managing various campus service contracts. The Director of Business Services reports directly to the Vice President of Operations. This role will be a part of a collaborative team that provides support, leadership, and coordination while supervising a team of 5 employees. This position must be skilled in hands-on budget development, monitoring and reporting, fiscal planning, analysis and management, and audit compliance. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
Position Responsibilities
JOB DUTIES AND RESPONSIBILITIES:
Provide leadership, coordination, supervision, and direction for areas of responsibility.
Manage the development of the annual budget ensuring collaboration from the College community and leadership.
Prepare, coordinate, and monitor College budgets, including the preparation and communication of projections and analyses.
Maintain financial records in accordance with College policies and applicable state and federal standards.
Provide fiscal oversight for all College funds, including participation and providing direction in year-end closing. This includes providing fiscal oversight of grants and contracts.
Effect fiscal planning, analysis and management, preparation of financial reports, and coordination of all fiscal information.
Ensure proper collection of cash and receivables and payment of financial obligations.
Supervise the investment of College local funds.
Represent the College at state meetings related to budgeting and accounting.
Coordinate and maintain computer-based systems for accounting and management.
Prepare the College’s annual financial statements and complete the annual audit.
Evaluate and implement existing and new Governmental Accounting Standards Board Guidance.
Provide information as requested by state and federal auditors and respond to audit requirements as appropriate.
Interpret State Board for Community and Technical College and Office of Financial Management regulations; implement policies and procedures to comply with same.
Participate as a voting member of the Associated Students of Clark College (ASCC) Services and Activities Fee Committee. Provide support for budget development and management of ASCC funds.
Manage the copy machine, vending machines, and non-instructional food service programs.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:
Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or closely related field.
Five (5) years of successful experience in budget development, monitoring and reporting, fiscal planning, analysis and management, and audit compliance.
Five (5) years of experience supervising professional, technical, and support staff in a large, complex organization.
Demonstrated knowledge of governmental accounting, generally accepted accounting principles, and interpreting and implementing rules, regulations and codes related to financial management of public funding.
Experience preparing financial statements in accordance with generally accepted accounting principles for the annual audit.
Experience with complex computerized accounting systems and processes.
Exceptional interpersonal skills and proven ability to communicate effectively with key stakeholders and constituents.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Supplemental Information
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events
SALARY RANGE: $109,477-$126,763/annually (commensurate with qualifications and experience). Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION PROCESS Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105. APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., October 23, 2023. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS: Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY: The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 9, 2023 23-00032-2