Accounts Payable Specialist

  • League of Conservation Voters
  • Washington, DC (temporarily remote)
  • Sep 28, 2020
Full time Financial

Job Description

Title: Accounts Payable Specialist

Department: Finance

Status: Non-Exempt

Reports to: Controller

Positions Reporting to this Position: None

Location: Washington, DC

Union Position: Yes

Job Classification Level: B

Salary Range (depending on experience): $52,000 - $61,000

 

General Description:

LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.

Our over 2 million members, our volunteers and staff, and our more than 30 state affiliates (together, the Conservation Voter Movement) work for a more just and equitable democracy, where people—not polluters—determine our future. This movement is an influential national network with unparalleled influence in Washington, DC, in state capitals, and in communities around the country. We are unmatched in our ability to ensure meaningful action on our key issues. We aim to bring people and communities together across racial, geographic, political, religious, economic and other differences toward collective goals instead of dividing us from one another.

LCV is hiring an Accounts Payable Specialist who will facilitate the daily accounts payable and receivable operations of LCV, LCV Education Fund, and related entities. Responsibilities include upholding efficient internal controls and ensuring administrative support to the organizations’ various programs. The ideal candidate is detail-oriented with strong communication and analytical skills, able to manage multiple projects simultaneously, and has familiarity with all aspects of check disbursements and administering bank deposits.

 

Responsibilities:

  • Prepare, verify, and process vendor and staff reimbursement invoices for payments due.
  • Charge expenses to accounts and programs by analyzing invoices/expense reports and recording entries.
  • Post donor payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software.
  • Prepare cash and check payments for the bank; totaling and recording the deposit amounts, filling out online deposit slips and bundling the funds and slips; making remote deposits at the bank.
  • Update receivables in the general ledger by totaling unpaid invoices.
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
  • Ensure American Express credit card data is downloaded and distributed to employees for coding and approval.
  • Work with banks to resolve issues and issues stop-payments.
  • Resolve valid or authorized deductions by entering and adjusting entries.
  • Pay employees by receiving and verifying expense reports, and preparing checks.
  • Maintain accounting ledgers by verifying and posting account transactions.
  • Prepare monthly bank reconciliations.
  • Assist with the annual audit.
  • Supports administration of Finance’s vendor survey as part of the department’s racial justice and equity goals.
  • Runs and distributes reports on weekly vendor payments, among other reports, as part of the Finance department’s efforts to increase transparency, in alignment with our racial justice and equity goals.
  • Perform other duties as assigned.

 

Qualifications:

  • Work Experience: Required - At least 2-4 years accounts payable and receivable work experience. Experience performing monthly bank reconciliations. Experience working with databases. Experience working with external vendors. Preferred - Experience with Abila MIP accounting software package. Experience working with 501(c)(4) and/or 501(c)(3) organizations. Experience supporting an audit process.
  • Skills: Ability to review General Ledger for reconciliations and revenue recognition; Computer proficiency, including expertise with Excel and accounting software; Excellent oral and written communication skills; Highly organized, detail-oriented and sharp analytical skills; exhibits strong judgement. Ability to produce organized and accurate materials quickly. Ability to manage multiple tasks at once and work across departments to achieve shared goals. Should thrive in a fast-paced, collaborative environment. Proven ability to maintain confidential information. Ability to work with Concur or other expense tracking software.
  • Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture.
  • Conditions: This position is based in Washington, DC. Please note that all LCV staff are currently working remotely during the COVID-19 pandemic.

 

To Apply: Send cover letter and resume to hr@lcv.org with “Accounts Payable Specialist” in the subject line by October 12, 2020. No phone calls please.

LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace.

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Salary

$52,000 - $61,000