Executive Assistant

The Department of Local Services – Road Services Division is searching for a seasoned professional to provide executive-level support to the Division Director, Deputy Director and to the Road Services Division. This role serves as a key member of the office administrative team. In this position, you will have the opportunity to have daily interaction with a diverse group of internal and external stakeholders. Our successful candidate will be a self-starter who has excellent customer service and interpersonal skills, a keen attention to detail, an ability to work in a collaborative and ambiguous environment, and a strong background in providing executive-level support.
 

**The first round of interviews are scheduled for the week of December 28, 2020*
SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or
ability to:
 

• Manage the day-to-day administrative affairs of the Director’s schedule; 
• Triage incoming communication, prioritizing and determining its disposition; 
• Respond to calls from customers, other agencies, and elected officials in a courteous and efficient manner, routing to appropriate staff or managers; 
• Review, proofread, and format correspondence to ensure accuracy and completeness, etc. as well as consistency with organizational policy;
• Organize and compile materials required for the transmittal of division legislation or reports to the King County Council, following established protocols and procedures;
• Maintain confidential information in a professional manner; 
• Prepare for and participates in meetings, as assigned, for the purpose of conveying and gathering information regarding a wide variety of subjects; 
• Research a variety of topics for the purpose of ensuring compliance with policies and procedures;
• Be flexible and comfortable not having the full picture before acting and willingness to move forward despite uncertainty;
• Be comfortable in and understands the organizational structure and the ability to be politically savvy;
• Understand the importance of effectively build meaningful relationships with internal and external stakeholders; 
• Have a process improvement mindset;
• Perform additional duties or special projects as assigned.

 
WE ARE LOOKING FOR CANDIDATES WHO:
 

• Have a strong background supporting an Executive Director, Director/CEO, COO, or other similar senior-level executive and demonstrated ability to maintain confidentiality and use of good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience;
• Is proactive and able to manage a high volume of diverse assignments and projects. Can handle multiple competing priorities and maintain attention to detail;
• Have meticulous grammar, editing and writing, presentation and communication skills;
• Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels;
• Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment;
• Are culturally aware and comfortable having complex and challenging discussions about race and diversity in the workplace and are dedicated to building bridges;
• Are comfortable and proficient in using Office Productivity tools in your daily work (the county uses Microsoft Office);
• Who have knowledge of local government or public sector, is desirable.  

 
SUPPLEMENTAL INFORMATION 

• This position is an appointed, non-exempt position therefore, eligible for overtime. 
• This position is not represented. 

 
Why King County?

• Competitive – healthcare plans
• Free – transportation options
• Manager Support – structured employee assistance program
• Paid – vacation time (in addition to paid holidays)
• Paid – sick leave
• Paid – parental leave
• Deferred – compensation plan
• Ten – paid holidays
• Awesome Employee Giving Program!

 TEMPORARY TELECOMMUTING REQUIREMENT
 
 The work associated with this position will be performed remotely, at least through July 5, 2021 in compliance with King County’s telecommuting mandate. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
 
 To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
 
 
ABOUT THE DEPARTMENT
 
 King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and business. The department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas.

ABOUT THE DIVISION
 
 Unincorporated King County is home to roughly a quarter million people. Collectively, these communities would be the second-largest city in the state. Millions more use the roads to access jobs and recreational activities in urban and rural King County. The Roads Services Division is committed to ensuring the county's road system is safe and efficient for all uses and modes of travel.
 
 The division is faced with a long-term structural funding problem, yet is responsible for 1,500 miles of roads and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County.
 
 ABOUT KING COUNTY
 
 Forbes recently named King County as one of Washington State's best employers.
 
 Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
 
 Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. We are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding values--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
 COMMITMENT TO EQUITY AND SOCIAL JUSTICE
 
 King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
 To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
 
 
 Are you ready to APPLY?
 
 If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.
 
 
 The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume.
 
 If you have any questions, please contact Jen Irwin, Senior HR Analyst,  by e-mail at jirwin@kingcounty.gov, or by phone at 206-263-0601. Connect with Jen on LinkedIn

https://www.governmentjobs.com/careers/kingcounty/jobs/2919346/executive-assistant