Business Development Assistant

  • Choate, Hall & Stewart
  • Boston
  • Mar 23, 2021
Full time Administrative Administrative Assistant Business Process Communications

Job Description

Job Summary:

Reporting to the Business Development Senior Manager, the Business Development Assistant will support the Firm’s marketing and business development efforts under moderate supervision.  The successful candidate must be a flexible, team player with great customer service skills and excellent communication capabilities, both written and oral.  This is an ideal position for a career-oriented, self-starter with a willingness to take on more responsibilities with time and a commitment to “getting the job done.”  The candidate must be able to manage multiple deadline driven assignments simultaneously.  Duties for this position include, but are not limited to:

Job Functions:

Business Development

·         Provides support on marketing and business development projects and initiatives.

·         Assist with preparation of pitches, proposals, presentations and other client-facing materials, utilizing existing content and, when needed, creating new content.

·         Assist with the coordination of practice group events, sponsorships, speaking engagements, etc.

·         Assist with ticket management for firm sports games and suites.

  • Assist with rankings and surveys and manage directory subscriptions, listings and submissions schedule.

 

Technology/Database Management

  • Support the maintenance of all aspects of the firm’s CRM system, ContactEase, and its integration with other databases and information tools utilized by the firm.
  • Maintain contact information and target lists in the Firm’s CRM system to ensure focus on the Firm’s BD goals.

 

Communications/Brand Visibility

·         Create, proofread and copyedit client-facing and internal marketing communications.

·          Assist in sourcing, writing, editing and placement of daily intranet “Difference Makers” entry.

 

 Administrative

·         Schedule client team, practice group and marketing team meetings as needed.

·         Manage group’s tracking spreadsheet.

·         Provide other administrative support to business development team as needed.

·         Additional responsibilities as requested. 

Qualifications:

·         Undergraduate degree or equivalent required; marketing/business/communications or other related degree a plus.

·         1-3 years of law firm experience preferred. Business Development experience is a plus.

·         Detail-oriented, organized and able to adapt to multiple shifting priorities in a deadline-driven, demanding work environment.

·         Excellent interpersonal and communication skills with the ability to work effectively with professionals at all levels.

·         Reliable team player with a positive attitude and strong commitment to producing work of the highest quality.

·         Must be able to complete moderately complex assignments with little or no supervision and apply common sense understanding and innovative thinking to carry out instructions.

·         Proficiency with Outlook, MS Word, Excel, and PowerPoint; knowledge of MS Access, website content management systems and CRM a plus.

·         Willing to work additional hours as needed.

 

Physical Requirements:

·         Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.

·         Must have the ability to operate equipment such as a computer and copy machine.

·         Must have the ability to communicate clearly and to read and follow detailed instructions.

·         Must have the ability to prepare assorted documents and other related materials.

·         Must have the ability to work in stressful conditions under time deadlines.

 

Occupations

Administrative Support, Business Unit Management, Office Management

URL