Chief Medical Office Administration Executive Support (Executive Support Specialist 2)

Job Description:

Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support

 Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply NOW!

What you will do!
You will provide executive support to the Chief Medical Officer, such as maintaining calendars and task lists; supporting meetings, including agenda and minutes completion; composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials.

What's in it for you?

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans. 

This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.

WHAT WE ARE LOOKING FOR:

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.

Excellent computer skills to include knowledge of Microsoft Word, Access, Publisher, PowerPoint, and Excel.

3 years office experience in a medical setting, preferred.

Excellent written and oral communication skills.

Strong organizational skills, with the flexibility to adjust to shifting priorities.

Previous procurement training or ability to attend such trainings.

Accounting and/or budget experience.

Negotiation experience.

How to apply:

Complete the online application

Attach a resume and a cover Letter describing how your experience meets the Requested Attributes listed above.

link to apply for the Chief Medical Office Executive Support Specialist II position