Administrative Specialist 2

Oregon State Hospital (OSH) is seeking an employee to provide technical and administrative support to the Health Information manager. If you have at least two years administrative support experience, we want you to apply now!

What you will do!
You will provide administrative support to the department manager.

You will provide support to the work team for successful daily operations.

You will help respond to privacy incidents and coordinate breach notification letters.

You will track and respond to hospital public records requests.

You will coordinate and support the hospital’s Medical Record Committee.

You will track and respond to requests for cremated remains.

What's in it for you?

• A position where your input and contributions impact the citizens of Oregon 
• 8 hours of vacation leave and 8 hours of sick leave per month 
• Nearly unbeatable medical, vision, and dental benefits
• Pension and retirement programs

WHAT WE ARE LOOKING FOR:

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation.
  • Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;

OR

• an equivalent combination of training and experience.
  • One year of postsecondary education may be substituted for up to one year of the experience.

• Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
• General or psychiatric hospital experience
• Experience with health information and/or medical records
• Excellent communication skills, both verbal and written, including the ability to collaborate and build rapport across a broad range of internal staff, agency partners and public along with the ability to communicate with an understanding of the underlying complexities and ramifications of state, federal and agency regulations, and policies.
• Excellent team player skills including willingness to collaborate, share information and contribute to the team’s success.
• Ability to demonstrate initiative and independent judgement on an ongoing basis. Contribute to a positive, respectful, and productive work environment.
• Strong attention to detail with thoroughness in accomplishing a task through concern for all areas involved, no matter how small.
• Excellent organizational, prioritization and time management skills.
• Ability to manage multiple tasks simultaneously.
• Must have intermediate to advance PC skills with MS Word, Excel and Outlook and Adobe DC. Also familiar  with MS Access and Visio.
• Intermediate skills with collaborative tools such as MS Teams and Sharepoint.
• Knowledge and understanding of Oregon Revised Statutes related to disclosure of paitent informaiton, public records and privacy laws related to health information.
• Knowledge of Lean concepts and tools.

How to apply:

Complete the online application at oregonjobs.org using job number REQ-88880

How to apply:

Complete the online application at oregonjobs.org using job number REQ-88880