Administrative Assistant (Administrative Specialist 1) Hybrid options
- Oregon Health Authority
- Salem, OR
- Jan 30, 2023
Job Description
The Oregon Health Authority (OHA) has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their career.
The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.
More information about the Office of Information Services and current job opportunities can be found here.
The Oregon Health Authority is committed to:
- Eliminating health inequities in Oregon by 2030
- Becoming an anti-racist organization
- Developing and promoting culturally and linguistically appropriate programs,
- Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
- Click here to learn more about OHA’s mission, vision, and core values.
This is a full-time permanent opportunity for anyone to apply. This position is a classified position represented by a union.
This position falls under the Administrative Specialist 1 classification.
What's in it for you?
- Medical, vision, and dental benefits
- 11 paid holidays
- 8 hours of vacation per month, eligible to be used after 6 months of service
- 8 hours of sick leave per month, eligible to be used as accrued
- 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
- Pension and retirement programs
- Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
- Continuous growth and development opportunities
- Opportunities to serve your community and make an impact through meaningful work
- A healthy work/life balance, including fulltime remote options as well
What you will do!
The Administrative Specialist 1 assists the Solutions Development and Delivery Administrative Specialist 2 position in providing administrative, clerical and office management support ensuring clerical and logistical functions of the section operate in a timely and orderly fashion.
What we are looking for!
MINIMUM REQUIREMENTS: (Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so might disqualify you from consideration)
Three years of clerical/secretarial experience that included:
- Two years at a full performance level performing typing, word processing, spreadsheet operations, or other generation of documents AND lead work responsibility or coordination of office procedures.
- Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
- Work in a team environment, to include sharing of work product utilizing products such as Google Docs, One Drive, Microsoft Teams/Sharepoint, Dropbox, Amazon Cloud Drive, etc.
No substitution will be made for the two years at the full performance level.
Desired Attributes
- At the time of hire, the person in this position must possess demonstrated experience, skill, and knowledge in the following:
- The ideal candidate should possess these requested skills:
- Outstanding customer service skills
- Reliable and dependable
- Strong and accurate written and verbal communication skills
- Excellent proofreading skills
- Strong interpersonal skills
- Flexibility to adapt to a rapidly changing and at times non-routine work environment with frequent interruptions
- Experience with organizing and coordinating all details of meetings
- Experience developing office procedures
- Experience assisting with coordinating interview materials
- Strong meeting minutes experience
- Strong organizational skills
- Strong Word, Excel, and Outlook calendaring skills
- Conflict resolution skills
- Ability to work independently and as part of a team
- Good work ethic
Occupations
URL
Salary
Listing Logo
The Oregon Health Authority is at the forefront of lowering and containing costs, improving quality and increasing access to health care in order to improve the lifelong health of Oregonians. OHA is overseen by the nine-member citizen Oregon Health Policy Board working towards comprehensive health reform in our state.
Vision:
A healthy Oregon
Mission:
Ensuring all people and communities can achieve optimum physical, mental, and social well-being through partnerships, prevention, and access to quality, affordable health care.