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Legal Secretary I - Juvenile Court (0.5 FTE)
Clark County
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Ready to Be a Force for Positive Change? Join Our Fast-Paced Team and Help Transform Young Lives (Part-Time)! About Juvenile Court: The Juvenile Court is a division of Clark County Superior Court, dedicated to serving youth under 18 who face challenges involving the law, abuse, neglect, or abandonment. Our work extends beyond the courtroom, reaching into the community to provide resources for positive change and support healthy development. We are committed to a Balanced and Restorative Justice approach, focused on healing, accountability, and growth for youth, families, and the community. A powerful mission drives our team: To prevent young people from becoming further involved in the criminal justice system. Our Mission: "We will put our energy and resources into the future. Our focus will be on what needs to be healed, what needs to be repaid, what needs to be learned."   Clark County Juvenile Court Statement of Values: At Clark County Juvenile Court, we are dedicated to building a supportive and welcoming environment for both our team and the individuals we serve. We believe that when varied voices are heard and valued, we are better equipped to understand and respond to the needs of our community. We are committed to treating everyone with dignity and respect. If you are looking for an environment that embraces these values, we invite you to apply.   We strongly encourage applications from women, people of color, LGBTQ+ individuals, and others who are underrepresented in the field of law and justice.   Who We Are Looking For: We seek a highly motivated and detail-oriented Legal Secretary I to join our fast-paced team in a part-time capacity (0.5 FTE, 20 hours). The ideal candidate will possess exceptional ethical judgment, a passion for public service, and an unwavering commitment to upholding the highest standards of integrity. As a Legal Secretary I, you will play a vital role in supporting the court's operations and ensuring the efficient and fair administration of justice, directly contributing to our mission of redemption and positive change. This role is responsible for basic word processing of pre-formatted legal documents, public contact involving communicating basic legal information, responding to routine questions, routing phone calls and visitors, reading and routing mail, and other support work of a routine and repetitive nature.   Qualifications Your Role: As a Legal Secretary I, you will provide essential clerical support within a legal environment. Your responsibilities will include:   Producing and filing legal documents with accuracy and efficiency.   Navigating statewide data systems (JIS, JCS, SCOMIS) and the Juvenile Department case management system (C3MS).   Performing detailed data entry and generating reports.   Providing exceptional customer service at the counter and via phone, demonstrating empathy and professionalism while responding to inquiries from the public and other parties.   Maintaining accurate records, calendars, and schedules.   Handling incoming calls and mail with discretion and efficiency.   Operating personal computers and standard office equipment.   Transcribing legal correspondence and documents.   Securing appropriate signatures and authorizations.   Maintaining case files and records dates for subsequent actions.   Ordering and maintaining supplies of legal forms and office materials.   Essential Qualities: Unwavering Ethics and Integrity: You understand the importance of maintaining confidentiality, impartiality, and professionalism in all aspects of your work, adhering to the principles of the Code of Judicial Conduct.   Dedication to Redemption and Public Service: You are passionate about making a profound and positive impact in the lives of youth and families and are deeply committed to the principles of Balanced and Restorative Justice. As a public servant, you understand the importance of serving the citizens of Clark County by providing essential services and ensuring the continuity of operations, demonstrating a collective responsibility to support the well-being of our community.   Strong Communication and Interpersonal Skills : You can communicate effectively with diverse individuals, including court staff, public officials, and members of the community, with a focus on providing exceptional customer service in a fast-paced environment.   Exceptional Organizational and Time-Management Skills: You thrive in a fast-paced setting, managing multiple priorities, meeting deadlines, and maintaining meticulous attention to detail.   Problem-Solving Abilities: You are resourceful, proactive, and able to work independently with limited direction.   Technical Proficiency and Adaptability: You are proficient in computer software applications (Word, Excel, Access, Outlook), legal terminology, and possess the ability and enthusiasm to learn and adapt to evolving technology and information systems, including those within the federal criminal justice information framework.   Reliability, Attendance, and Growth Mindset : You understand the importance of consistent attendance and punctuality to ensure the smooth functioning of the court and the delivery of services to the public. You are eager to learn, grow your skills, and take advantage of opportunities for career advancement within our department and the County. We are committed to promoting from within!   Qualifications: One (1) year of clerical experience in a legal setting.   Any combination of education, experience, and training that demonstrates the ability to perform the work will be considered.   Preferred Qualifications: Experience in criminal law and/or a criminal justice agency (e.g., law enforcement, court system).   Selection Process: This recruitment will require skills testing.   Panel Interview The top candidate will be subject to fingerprinting and a criminal history record check before employment.   Work Environment This position offers a hybrid work model, providing the opportunity for a combination of remote work and on-site presence. While a consistent remote schedule may be established (e.g., Mondays and Wednesdays remote, half-day Fridays), flexibility is paramount due to the dynamic nature of juvenile administration. Please note that the specific remote/on-site schedule may vary and is subject to change based on operational needs, including but not limited to court schedule adjustments, crisis response, mandatory trainings, and essential in-person meetings. For example, an established remote day may occasionally require on-site presence. Similarly, the weekly schedule for this role may fluctuate depending on the volume and nature of cases being processed by the department. Candidates must be available to work on-site as needed, often with limited notice. ​ Examples of Duties Duties may include, but are not limited to, the following: Using word processor, generate basic legal documents according to established formats; secure appropriate signatures, authorizations and mail or route as designated.   Transcribes legal correspondence and documents following instructions and within established formats and/or by reference to similar documents.   Enter and retrieve case information using an appropriate computer-based data system; may prepare reports requiring the extraction of database information.   Responds to questions and provides answers to the public, accessing readily available information from office records, and by regulations on public records and confidentiality.   Screens and refers phone calls and inquiries to the appropriate office or person; reads and routes incoming mail.   Files legal documents with clerks of the court; obtains required signatures and authorizations; maintains case files and records dates on which subsequent actions must occur.   Orders and maintains supplies of legal forms and office materials.   Performs other work as assigned.   Disclaimer: This job description is intended to provide a general overview of the position and does not include all duties and responsibilities.   Benefits: We offer a competitive benefits package designed to support your well-being and work-life balance, including comprehensive medical, dental, and vision plans, a generous paid time off accrual schedule, employer-paid life and disability insurance, and participation in the Washington State Public Employees' Retirement System (PERS). Part-time employees in positions budgeted at 0.5 to 0.749 FTE shall contribute 30% towards the employer contribution for medical and dental insurance. Salary Grade M3.5 Salary Range $22.41 - $29.13- per hour Close Date Open Until Filled Recruiter Brianna Bradley Email: Brianna.Bradley@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Dec 03, 2025
Part time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Ready to Be a Force for Positive Change? Join Our Fast-Paced Team and Help Transform Young Lives (Part-Time)! About Juvenile Court: The Juvenile Court is a division of Clark County Superior Court, dedicated to serving youth under 18 who face challenges involving the law, abuse, neglect, or abandonment. Our work extends beyond the courtroom, reaching into the community to provide resources for positive change and support healthy development. We are committed to a Balanced and Restorative Justice approach, focused on healing, accountability, and growth for youth, families, and the community. A powerful mission drives our team: To prevent young people from becoming further involved in the criminal justice system. Our Mission: "We will put our energy and resources into the future. Our focus will be on what needs to be healed, what needs to be repaid, what needs to be learned."   Clark County Juvenile Court Statement of Values: At Clark County Juvenile Court, we are dedicated to building a supportive and welcoming environment for both our team and the individuals we serve. We believe that when varied voices are heard and valued, we are better equipped to understand and respond to the needs of our community. We are committed to treating everyone with dignity and respect. If you are looking for an environment that embraces these values, we invite you to apply.   We strongly encourage applications from women, people of color, LGBTQ+ individuals, and others who are underrepresented in the field of law and justice.   Who We Are Looking For: We seek a highly motivated and detail-oriented Legal Secretary I to join our fast-paced team in a part-time capacity (0.5 FTE, 20 hours). The ideal candidate will possess exceptional ethical judgment, a passion for public service, and an unwavering commitment to upholding the highest standards of integrity. As a Legal Secretary I, you will play a vital role in supporting the court's operations and ensuring the efficient and fair administration of justice, directly contributing to our mission of redemption and positive change. This role is responsible for basic word processing of pre-formatted legal documents, public contact involving communicating basic legal information, responding to routine questions, routing phone calls and visitors, reading and routing mail, and other support work of a routine and repetitive nature.   Qualifications Your Role: As a Legal Secretary I, you will provide essential clerical support within a legal environment. Your responsibilities will include:   Producing and filing legal documents with accuracy and efficiency.   Navigating statewide data systems (JIS, JCS, SCOMIS) and the Juvenile Department case management system (C3MS).   Performing detailed data entry and generating reports.   Providing exceptional customer service at the counter and via phone, demonstrating empathy and professionalism while responding to inquiries from the public and other parties.   Maintaining accurate records, calendars, and schedules.   Handling incoming calls and mail with discretion and efficiency.   Operating personal computers and standard office equipment.   Transcribing legal correspondence and documents.   Securing appropriate signatures and authorizations.   Maintaining case files and records dates for subsequent actions.   Ordering and maintaining supplies of legal forms and office materials.   Essential Qualities: Unwavering Ethics and Integrity: You understand the importance of maintaining confidentiality, impartiality, and professionalism in all aspects of your work, adhering to the principles of the Code of Judicial Conduct.   Dedication to Redemption and Public Service: You are passionate about making a profound and positive impact in the lives of youth and families and are deeply committed to the principles of Balanced and Restorative Justice. As a public servant, you understand the importance of serving the citizens of Clark County by providing essential services and ensuring the continuity of operations, demonstrating a collective responsibility to support the well-being of our community.   Strong Communication and Interpersonal Skills : You can communicate effectively with diverse individuals, including court staff, public officials, and members of the community, with a focus on providing exceptional customer service in a fast-paced environment.   Exceptional Organizational and Time-Management Skills: You thrive in a fast-paced setting, managing multiple priorities, meeting deadlines, and maintaining meticulous attention to detail.   Problem-Solving Abilities: You are resourceful, proactive, and able to work independently with limited direction.   Technical Proficiency and Adaptability: You are proficient in computer software applications (Word, Excel, Access, Outlook), legal terminology, and possess the ability and enthusiasm to learn and adapt to evolving technology and information systems, including those within the federal criminal justice information framework.   Reliability, Attendance, and Growth Mindset : You understand the importance of consistent attendance and punctuality to ensure the smooth functioning of the court and the delivery of services to the public. You are eager to learn, grow your skills, and take advantage of opportunities for career advancement within our department and the County. We are committed to promoting from within!   Qualifications: One (1) year of clerical experience in a legal setting.   Any combination of education, experience, and training that demonstrates the ability to perform the work will be considered.   Preferred Qualifications: Experience in criminal law and/or a criminal justice agency (e.g., law enforcement, court system).   Selection Process: This recruitment will require skills testing.   Panel Interview The top candidate will be subject to fingerprinting and a criminal history record check before employment.   Work Environment This position offers a hybrid work model, providing the opportunity for a combination of remote work and on-site presence. While a consistent remote schedule may be established (e.g., Mondays and Wednesdays remote, half-day Fridays), flexibility is paramount due to the dynamic nature of juvenile administration. Please note that the specific remote/on-site schedule may vary and is subject to change based on operational needs, including but not limited to court schedule adjustments, crisis response, mandatory trainings, and essential in-person meetings. For example, an established remote day may occasionally require on-site presence. Similarly, the weekly schedule for this role may fluctuate depending on the volume and nature of cases being processed by the department. Candidates must be available to work on-site as needed, often with limited notice. ​ Examples of Duties Duties may include, but are not limited to, the following: Using word processor, generate basic legal documents according to established formats; secure appropriate signatures, authorizations and mail or route as designated.   Transcribes legal correspondence and documents following instructions and within established formats and/or by reference to similar documents.   Enter and retrieve case information using an appropriate computer-based data system; may prepare reports requiring the extraction of database information.   Responds to questions and provides answers to the public, accessing readily available information from office records, and by regulations on public records and confidentiality.   Screens and refers phone calls and inquiries to the appropriate office or person; reads and routes incoming mail.   Files legal documents with clerks of the court; obtains required signatures and authorizations; maintains case files and records dates on which subsequent actions must occur.   Orders and maintains supplies of legal forms and office materials.   Performs other work as assigned.   Disclaimer: This job description is intended to provide a general overview of the position and does not include all duties and responsibilities.   Benefits: We offer a competitive benefits package designed to support your well-being and work-life balance, including comprehensive medical, dental, and vision plans, a generous paid time off accrual schedule, employer-paid life and disability insurance, and participation in the Washington State Public Employees' Retirement System (PERS). Part-time employees in positions budgeted at 0.5 to 0.749 FTE shall contribute 30% towards the employer contribution for medical and dental insurance. Salary Grade M3.5 Salary Range $22.41 - $29.13- per hour Close Date Open Until Filled Recruiter Brianna Bradley Email: Brianna.Bradley@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
America Votes
National Development & Grants Assistant
America Votes
Organization Overview America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American's right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states. America Votes is committed to developing long-term roadmaps and setting critical goals for states. With an eye on redistricting, the consequences of extreme conservative gerrymandering, and attacks upon voting rights, these efforts are essential to building progressive power in the states, session-by-session and election-by-election. America Votes and its partner organizations are at the heart of the progressive movement's effort to win elections and create change. In 2020, the America Votes coalition deployed their largest-ever voter engagement and mobilization effort to reach millions of voters in states. For more information about America Votes, visit   www.americavotes.org . Racial Equity Statement As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy. Position Description America Votes is currently seeking a Development & Grants Assistant to join our diverse and high performing Development & Grants team. Reporting to the Director of Development, the Development & Grants Assistant serves as the backbone of department operations by ensuring all administrative processes are in place to execute the department's work. This includes, working closely with other departments to ensure compliance needs are met, assisting with contribution tracking and acknowledgement, supporting donor communication needs, and other related projects as assigned. Limited Travel is required for this position. Location This position is based in Washington, DC. Responsibilities Support Grants Manager in working with finance and legal teams to ensure grantees have submitted necessary documentation for tracking. Provide additional support on tracking and summarizing grantee reporting for internal and external communications. Coordinate with the political department and state staff to gather information for regular funder updates on overall program execution. Support the productions of various donor communications including research, content collection, copy-editing, etc. Support the executing of in-person and virtual donor briefings (including slide administration and management). Provide dedicated administrative support for fundraising principals, to include assistance with scheduling, meeting prep, and other logistical needs. Manage the EveryAction platform, covering all data entry and system maintenance. Maintain all contribution related information including invoices and contribution instructions. Manage a weekly "state highlights" report summarizing key developments from target states. Support the logistics of State Summit sponsorships deliverable collection and provide additional assistance as needed. Attend fundraising events, meetings, and gatherings as needed. Participate in team creation of goals, work plans, and team benchmarks for success. Manage special projects to deliver on team goals and represent America Votes to internal and external audiences as needed including at America Votes events. Qualifications Has experience in a finance or data role in a fast-paced environment Excellent organization and time-management skills Extremely detail- and deadline-oriented Familiarity with databases and fundraising management tools (EveryAction experience preferred) Solid problem-solving and communication skills - both verbal and written. Experience managing sensitive information with professionalism and confidentiality. Ability to manage up and across teams Basic knowledge of c3/c4/PAC designations Proficiency in Google suite. Compensation The salary range for this position is $58,000 - $61,000. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. To Apply Please submit a copy of your resume, a cover letter and three references to the application form. Please note that only applications received through the application form will be considered; please do not email us your application materials. America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Dec 01, 2025
Full time
Organization Overview America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American's right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states. America Votes is committed to developing long-term roadmaps and setting critical goals for states. With an eye on redistricting, the consequences of extreme conservative gerrymandering, and attacks upon voting rights, these efforts are essential to building progressive power in the states, session-by-session and election-by-election. America Votes and its partner organizations are at the heart of the progressive movement's effort to win elections and create change. In 2020, the America Votes coalition deployed their largest-ever voter engagement and mobilization effort to reach millions of voters in states. For more information about America Votes, visit   www.americavotes.org . Racial Equity Statement As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy. Position Description America Votes is currently seeking a Development & Grants Assistant to join our diverse and high performing Development & Grants team. Reporting to the Director of Development, the Development & Grants Assistant serves as the backbone of department operations by ensuring all administrative processes are in place to execute the department's work. This includes, working closely with other departments to ensure compliance needs are met, assisting with contribution tracking and acknowledgement, supporting donor communication needs, and other related projects as assigned. Limited Travel is required for this position. Location This position is based in Washington, DC. Responsibilities Support Grants Manager in working with finance and legal teams to ensure grantees have submitted necessary documentation for tracking. Provide additional support on tracking and summarizing grantee reporting for internal and external communications. Coordinate with the political department and state staff to gather information for regular funder updates on overall program execution. Support the productions of various donor communications including research, content collection, copy-editing, etc. Support the executing of in-person and virtual donor briefings (including slide administration and management). Provide dedicated administrative support for fundraising principals, to include assistance with scheduling, meeting prep, and other logistical needs. Manage the EveryAction platform, covering all data entry and system maintenance. Maintain all contribution related information including invoices and contribution instructions. Manage a weekly "state highlights" report summarizing key developments from target states. Support the logistics of State Summit sponsorships deliverable collection and provide additional assistance as needed. Attend fundraising events, meetings, and gatherings as needed. Participate in team creation of goals, work plans, and team benchmarks for success. Manage special projects to deliver on team goals and represent America Votes to internal and external audiences as needed including at America Votes events. Qualifications Has experience in a finance or data role in a fast-paced environment Excellent organization and time-management skills Extremely detail- and deadline-oriented Familiarity with databases and fundraising management tools (EveryAction experience preferred) Solid problem-solving and communication skills - both verbal and written. Experience managing sensitive information with professionalism and confidentiality. Ability to manage up and across teams Basic knowledge of c3/c4/PAC designations Proficiency in Google suite. Compensation The salary range for this position is $58,000 - $61,000. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. To Apply Please submit a copy of your resume, a cover letter and three references to the application form. Please note that only applications received through the application form will be considered; please do not email us your application materials. America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Washington State Department of Ecology
Office Coordinator (Administrative Assistant 3)
Washington State Department of Ecology Lacey, WA
    Keeping Washington Clean and Evergreen The Department of Ecology is hiring an  Office Coordinator (Administrative Assistant 3)   within the  Human Resources Office.   Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule:  This position is required to work in the office five days per week and is not eligible for telework.   Duties In this role, you will provide high-level administrative support for the Human Resources (HR) Office and our management teams. Your daily work will include: Ordering and tracking equipment and supplies. Receiving and sorting incoming mail and preparing outgoing mail. Responding to questions and requests from employees (in person, email, or over the phone). Creating and updating accessible documents. Building and maintaining SharePoint sites and document libraries. Assisting HR staff with ongoing projects. You will often be the first point of contact for employees seeking information or help from HR. Because of this, you will play an important role in supporting our person-centered approach to service. This position is a great opportunity to grow your skills in SharePoint, document accessibility, and HR operations. You will work closely with a mission-driven HR team that supports people working to protect Washington’s environment. We are looking for someone who is motivated, able to take initiative, willing to follow direction, and comfortable balancing multiple tasks at once. Strong customer service skills and the ability to work well with others are essential. If this sounds like a good fit, we encourage you to apply and join our team! Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Four years of experience and/or education as detailed below: Experience  in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education  involving a major study in business administration, public administration or closely allied field Required Knowledge and Skills: Administrative and Organizational Skills  –   Demonstrated experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files. Empathic Communication and Active Listening  – The ability to engage with employees through attentive listening, respectful dialogue, and emotional awareness to foster understanding and de-escalate conflict. Emotional Intelligence  and Composure  – Ability to manage your own emotions under pressure while responding to others calmly and constructively, maintaining a supportive tone. Technical Proficiency –  Skilled in Microsoft 365 (Word, Excel, Outlook, Teams), including creating, editing, and managing accessible digital documents and files. SharePoint Proficiency   – Demonstrated skills in creating, managing, and administering SharePoint sites and pages, including site design, permission management, content organization, page layout customization, and ongoing updates. Adaptability and Time Management –  Demonstrated ability to manage work effectively amid frequent interruptions and shifting priorities, maintaining accuracy and efficiency while adapting to changing assignments.   Examples of how to qualify: 4 years of experience. 3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 1 year of experience AND 90-119 semester or 135-179 quarter college credits. 0 years of experience AND a Bachelor’s degree or above.   Special Requirements/Conditions of Employment: Must be able to lift up to 30 lbs.   Desired Qualifications: Experience with document accessibility, including creating and/or updating forms to meet accessibility standards. Experience with e-Time or other time/leave management system. Experience with PTS or other electronic purchasing system. Experience with setting up and maintaining filing systems, both electronic and hard copy. Problem-solving skills   – the ability to approach issues objectively, analyze root causes, and surface equitable, improvement-focused recommendations to support decision-making.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity:  We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity:  We champion equity, recognizing that each of us need different things to thrive. Inclusion:  We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect:  We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Application Process Ecology seeks diverse applicants: We view DEIR through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume   Professional references: at minimum, three professional references with current telephone numbers and email addresses; one contact MUST be your current or most recent supervisor.  Please ensure that your cover letter, resume, and/or application specifically address your skills and experience providing  comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files.  Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Jovita Ramirez  at   Jovita.Ramirez@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave *,  11 Paid Holidays per year *,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives   (Download PDF reader) ,  Combined Fund Drive ,  SmartHealth  * Click here for more information    To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Note:   This recruitment may be used to fill other positions of the same job classification across the agency.
Nov 26, 2025
Full time
    Keeping Washington Clean and Evergreen The Department of Ecology is hiring an  Office Coordinator (Administrative Assistant 3)   within the  Human Resources Office.   Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule:  This position is required to work in the office five days per week and is not eligible for telework.   Duties In this role, you will provide high-level administrative support for the Human Resources (HR) Office and our management teams. Your daily work will include: Ordering and tracking equipment and supplies. Receiving and sorting incoming mail and preparing outgoing mail. Responding to questions and requests from employees (in person, email, or over the phone). Creating and updating accessible documents. Building and maintaining SharePoint sites and document libraries. Assisting HR staff with ongoing projects. You will often be the first point of contact for employees seeking information or help from HR. Because of this, you will play an important role in supporting our person-centered approach to service. This position is a great opportunity to grow your skills in SharePoint, document accessibility, and HR operations. You will work closely with a mission-driven HR team that supports people working to protect Washington’s environment. We are looking for someone who is motivated, able to take initiative, willing to follow direction, and comfortable balancing multiple tasks at once. Strong customer service skills and the ability to work well with others are essential. If this sounds like a good fit, we encourage you to apply and join our team! Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Four years of experience and/or education as detailed below: Experience  in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education  involving a major study in business administration, public administration or closely allied field Required Knowledge and Skills: Administrative and Organizational Skills  –   Demonstrated experience providing comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files. Empathic Communication and Active Listening  – The ability to engage with employees through attentive listening, respectful dialogue, and emotional awareness to foster understanding and de-escalate conflict. Emotional Intelligence  and Composure  – Ability to manage your own emotions under pressure while responding to others calmly and constructively, maintaining a supportive tone. Technical Proficiency –  Skilled in Microsoft 365 (Word, Excel, Outlook, Teams), including creating, editing, and managing accessible digital documents and files. SharePoint Proficiency   – Demonstrated skills in creating, managing, and administering SharePoint sites and pages, including site design, permission management, content organization, page layout customization, and ongoing updates. Adaptability and Time Management –  Demonstrated ability to manage work effectively amid frequent interruptions and shifting priorities, maintaining accuracy and efficiency while adapting to changing assignments.   Examples of how to qualify: 4 years of experience. 3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 1 year of experience AND 90-119 semester or 135-179 quarter college credits. 0 years of experience AND a Bachelor’s degree or above.   Special Requirements/Conditions of Employment: Must be able to lift up to 30 lbs.   Desired Qualifications: Experience with document accessibility, including creating and/or updating forms to meet accessibility standards. Experience with e-Time or other time/leave management system. Experience with PTS or other electronic purchasing system. Experience with setting up and maintaining filing systems, both electronic and hard copy. Problem-solving skills   – the ability to approach issues objectively, analyze root causes, and surface equitable, improvement-focused recommendations to support decision-making.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity:  We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity:  We champion equity, recognizing that each of us need different things to thrive. Inclusion:  We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect:  We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Application Process Ecology seeks diverse applicants: We view DEIR through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume   Professional references: at minimum, three professional references with current telephone numbers and email addresses; one contact MUST be your current or most recent supervisor.  Please ensure that your cover letter, resume, and/or application specifically address your skills and experience providing  comprehensive administrative support, managing multiple priorities, paying attention to detail, and maintaining accurate records and files.  Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Jovita Ramirez  at   Jovita.Ramirez@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave *,  11 Paid Holidays per year *,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives   (Download PDF reader) ,  Combined Fund Drive ,  SmartHealth  * Click here for more information    To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Note:   This recruitment may be used to fill other positions of the same job classification across the agency.
Washington State Department of Ecology
Vessel and Oil Transfer Inspector & Fishing Vessel Inspection Coordinator (MTSS 3)
Washington State Department of Ecology
  Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Vessel and Oil Transfer Inspector & Fishing Vessel Inspection Coordinator  (Marine Transportation Safety Specialist 3)   within the  Spill Prevention, Preparedness, and Response program .   Location: Northwest Region Office in  Shoreline, WA . The salary listed includes 5% premium pay due to the position location in King County. Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. This position requires field work and emergency response, while there is some office work and you may telework most of your office work time with occasional in-person meetings and activities. Schedules are dependent upon position needs and are subject to change.   Application Timeline: Apply by December 7, 2025 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.   Duties This position has the unique opportunity to work directly with the local and international maritime community to protect Washington waters from the threat of oil spills. In this position, you will work to prevent oil spills to Washington waters by conducting inspections on fishing vessels and other large commercial vessels to determine their oil spill risk. You will also inspect over-water oil transfers and investigate spills and marine casualties. You will have the opportunity to spend time each week out on the waterfront working with operators of fishing vessels, fuel barges, commercial marinas, and facilities delivering oil. You will be part of a skilled and dedicated inspection team and will develop in-depth knowledge of local maritime operations and oil spill prevention best practices. What you will do: Schedule and conduct inspections of fishing vessels and other large commercial vessels, to determine their risk of oil spills. Provide fishing vessel subject matter expertise to the inspection team. Schedule and conduct oil transfer inspections.   Inspect regulated fuel terminals (Class 3) and regulated marinas (Class 4) to ensure compliance with regulations. Support spill investigation by providing technical assistance and performing spill incident and marine accident causal analysis investigations.  Serve as Prevention Duty Officer on a regular rotation during normal working hours.   Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Eight (8) years of experience and/or education as described below: Experience  in vessel design, commercial vessel operations, vessel inspection/auditing, shipyard project inspection or closely related experience. Education  in Naval Architecture, Marine Engineering, or closely related field.   Examples of how to qualify: 8 years of experience. 7 years of experience AND 30-59 semester or 45-89 quarter college credits. 6 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 5 years of experience AND 90-119 semester or 135-179 quarter college credits. 4 years of experience AND a Bachelor’s degree or higher. Ability to conduct vessel and oil-transfer inspections Including boarding vessels (at berth and at anchor), reviewing documents, interviewing crew, and determining compliance with regulations and industry standards. Knowledge of or ability to learn maritime operations, vessel safety, and oil transfer regulations Ability to interpret state regulations, industry standards, and technical procedures related to spill prevention. Ability to safely access vessels in a marine environment Must be able to climb gangways, pilot ladders, accommodation ladders, inclined ramps, and navigate multiple deck levels in various weather conditions while wearing required PPE. Strong technical writing and communication skills Ability to write clear inspection reports, spill investigation summaries, correspondence, and present information to internal and external audiences. Special Requirements/Conditions of Employment: This position is part of the Spills Program Incident Management Team (IMT) and Crisis Management Team and is required to complete Incident Command System (ICS) training at the level of 100, 300, 700 and 800.            ICS 100:   https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c            ICS 200:   https://training.fema.gov/is/courseoverview.aspx?code=IS-200.c            ICS 700:   https://training.fema.gov/is/courseoverview.aspx?code=IS-700.b            ICS 800:   https://training.fema.gov/is/courseoverview.aspx?code=IS-800.c You must maintain HAZWOPER certification annually and continual training as required by the Program as they come available. Obtain the Transportation Worker Identification Credential (TWIC card) which entails a detailed background check. Hold and maintain eligibility and certification to permit travel to and from Canada, including passport or Enhanced Driver’s License. Hold and maintain a valid driver’s license and be able to operate a motor vehicle. Position requires a willingness and ability to occasionally work in excess of 40 hours per week and travel statewide or out-of-state including after-hours inspections seven days a week.   Desired Qualifications: • United States Coast Guard license as a Master or Mate (of 1600 Gross Tons or greater) or Chief or Assistant Engineer. • Seagoing experience as Officer in Charge of a Navigation Watch, Engine Department Watch, or Tankerman-PIC. • Prior experience as a vessel inspector/examiner (Marine or Classification Society Surveyor; U.S. Coast Guard Marine Inspector; Port State Control Vessel examiner, or 3rd party vessel auditor). • Experience with investigations and root cause analysis. • Knowledge of design, construction, and operation of vessels. • Knowledge of international, federal, and state maritime and environmental regulations.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity:  We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity:  We champion equity, recognizing that each of us need different things to thrive. Inclusion:  We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect:  We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact Sara Thompson at:   Sara.Thompson@ecy.wa.gov   If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov The Spills Program’s mission  is to protect, preserve, and restore Washington’s environment. Our vision is to create a zero spills world.  About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  
Nov 25, 2025
Full time
  Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Vessel and Oil Transfer Inspector & Fishing Vessel Inspection Coordinator  (Marine Transportation Safety Specialist 3)   within the  Spill Prevention, Preparedness, and Response program .   Location: Northwest Region Office in  Shoreline, WA . The salary listed includes 5% premium pay due to the position location in King County. Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. This position requires field work and emergency response, while there is some office work and you may telework most of your office work time with occasional in-person meetings and activities. Schedules are dependent upon position needs and are subject to change.   Application Timeline: Apply by December 7, 2025 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.   Duties This position has the unique opportunity to work directly with the local and international maritime community to protect Washington waters from the threat of oil spills. In this position, you will work to prevent oil spills to Washington waters by conducting inspections on fishing vessels and other large commercial vessels to determine their oil spill risk. You will also inspect over-water oil transfers and investigate spills and marine casualties. You will have the opportunity to spend time each week out on the waterfront working with operators of fishing vessels, fuel barges, commercial marinas, and facilities delivering oil. You will be part of a skilled and dedicated inspection team and will develop in-depth knowledge of local maritime operations and oil spill prevention best practices. What you will do: Schedule and conduct inspections of fishing vessels and other large commercial vessels, to determine their risk of oil spills. Provide fishing vessel subject matter expertise to the inspection team. Schedule and conduct oil transfer inspections.   Inspect regulated fuel terminals (Class 3) and regulated marinas (Class 4) to ensure compliance with regulations. Support spill investigation by providing technical assistance and performing spill incident and marine accident causal analysis investigations.  Serve as Prevention Duty Officer on a regular rotation during normal working hours.   Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Eight (8) years of experience and/or education as described below: Experience  in vessel design, commercial vessel operations, vessel inspection/auditing, shipyard project inspection or closely related experience. Education  in Naval Architecture, Marine Engineering, or closely related field.   Examples of how to qualify: 8 years of experience. 7 years of experience AND 30-59 semester or 45-89 quarter college credits. 6 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 5 years of experience AND 90-119 semester or 135-179 quarter college credits. 4 years of experience AND a Bachelor’s degree or higher. Ability to conduct vessel and oil-transfer inspections Including boarding vessels (at berth and at anchor), reviewing documents, interviewing crew, and determining compliance with regulations and industry standards. Knowledge of or ability to learn maritime operations, vessel safety, and oil transfer regulations Ability to interpret state regulations, industry standards, and technical procedures related to spill prevention. Ability to safely access vessels in a marine environment Must be able to climb gangways, pilot ladders, accommodation ladders, inclined ramps, and navigate multiple deck levels in various weather conditions while wearing required PPE. Strong technical writing and communication skills Ability to write clear inspection reports, spill investigation summaries, correspondence, and present information to internal and external audiences. Special Requirements/Conditions of Employment: This position is part of the Spills Program Incident Management Team (IMT) and Crisis Management Team and is required to complete Incident Command System (ICS) training at the level of 100, 300, 700 and 800.            ICS 100:   https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c            ICS 200:   https://training.fema.gov/is/courseoverview.aspx?code=IS-200.c            ICS 700:   https://training.fema.gov/is/courseoverview.aspx?code=IS-700.b            ICS 800:   https://training.fema.gov/is/courseoverview.aspx?code=IS-800.c You must maintain HAZWOPER certification annually and continual training as required by the Program as they come available. Obtain the Transportation Worker Identification Credential (TWIC card) which entails a detailed background check. Hold and maintain eligibility and certification to permit travel to and from Canada, including passport or Enhanced Driver’s License. Hold and maintain a valid driver’s license and be able to operate a motor vehicle. Position requires a willingness and ability to occasionally work in excess of 40 hours per week and travel statewide or out-of-state including after-hours inspections seven days a week.   Desired Qualifications: • United States Coast Guard license as a Master or Mate (of 1600 Gross Tons or greater) or Chief or Assistant Engineer. • Seagoing experience as Officer in Charge of a Navigation Watch, Engine Department Watch, or Tankerman-PIC. • Prior experience as a vessel inspector/examiner (Marine or Classification Society Surveyor; U.S. Coast Guard Marine Inspector; Port State Control Vessel examiner, or 3rd party vessel auditor). • Experience with investigations and root cause analysis. • Knowledge of design, construction, and operation of vessels. • Knowledge of international, federal, and state maritime and environmental regulations.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity:  We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity:  We champion equity, recognizing that each of us need different things to thrive. Inclusion:  We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect:  We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact Sara Thompson at:   Sara.Thompson@ecy.wa.gov   If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov The Spills Program’s mission  is to protect, preserve, and restore Washington’s environment. Our vision is to create a zero spills world.  About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  
Claims Administrator
City of Naperville
Job Description The City of Naperville has an opportunity for an experienced claims professional as part of its in-house Legal Department. As a self-insured municipality, the City of Naperville’s Administrator will manage automobile liability, general liability, and workers’ compensation programs for a workforce of nearly 1,000 employees. This critical position investigates and resolve claims, while managing third-party administrators and administering the self-insurance fund budget. The anticipated hiring range for this position is   $29.9552 to $35.9462 per hour  commensurate with credentials and experience. The Pay Grade for this position is   N225 . For additional information,  click here.   (Download PDF reader) Duties Investigates, evaluates, negotiates, and settles automobile and general liability claims against the City, including conducting site visits, interviews, photographic documentation, records collection, and analysis of liability, reserves, and damages. Manages the City’s workers’ compensation program, including oversight of the third-party administrator, coordination of medical treatment, authorization of care, return-to-work and alternate duty accommodations, and collaboration with counsel on contested claims. Pursues subrogation and property damage recoveries for losses that the City sustains. Records, tracks, and reports claims-related information and data; analyzes claims data, identifies loss trends, prepares reports for the City Council, City Manager, departments, and the Safety Team, and recommends risk mitigation strategies. Provides analytical, technical, and administrative support to City attorneys in claims-related litigation, including preparation of discovery responses, document production, motions and briefs, and trial or testimony assistance. Prepares, administers, and monitors the self-insurance fund budgets for workers’ compensation, automobile, and general liability claims; executes departmental chargebacks and financial reporting. Reviews contracts, certificates of insurance, and insurance policies to ensure appropriate coverage, terms, and compliance. Serves as a resource to all City departments on liability, workers’ compensation, insurance coverage, and loss prevention issues. Participates in Safety Team initiatives and provides or coordinates related training on accident investigation and workers’ compensation. Strives to improve overall Legal Department operations, decrease turnaround times, streamline processes, and collaborate to provide quality customer service. Performs other duties as assigned. Qualifications Required: Associate’s degree in Risk Management, Insurance, Business Administration, Public Administration or closely related field. Minimum of three years’ experience in claims adjusting or claims management with demonstrated experience investigating, evaluating, negotiating, and settling claims, and establishing reserves. Experience pursuing subrogation or property-damage recovery. Valid State of Illinois Driver’s License (or ability to obtain within 30 days of hire). Preferred: Five or more years of progressively responsible experience in claims adjusting or claims management, to include both bodily injury/liability claims and workers’ compensation claims. Public-sector or self-insured entity claims experience. Illinois Public Adjuster License (or ability to obtain within 90 days of hire) One or more of the following professional designations: ARM, CPCU, CRM, RIMS-CRMP, AID, CCP, or SCLA Additional Information The City of Naperville, Illinois is a dynamic community of 153,000 residents, conveniently located 28 miles west of Chicago.  Various publications have named Naperville as one of the best cities in the United States in which to live.  The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.  It’s also a great place to work!  Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package. Click here   (Download PDF reader)  to learn more about the benefits offered by the City of Naperville. Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application.  Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application. THE CITY OF NAPERVILLE IS AN E. O. E. CLICK HERE   (Download PDF reader)  for the City of Naperville’s EEOP Utilization Report The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.
Nov 25, 2025
Full time
Job Description The City of Naperville has an opportunity for an experienced claims professional as part of its in-house Legal Department. As a self-insured municipality, the City of Naperville’s Administrator will manage automobile liability, general liability, and workers’ compensation programs for a workforce of nearly 1,000 employees. This critical position investigates and resolve claims, while managing third-party administrators and administering the self-insurance fund budget. The anticipated hiring range for this position is   $29.9552 to $35.9462 per hour  commensurate with credentials and experience. The Pay Grade for this position is   N225 . For additional information,  click here.   (Download PDF reader) Duties Investigates, evaluates, negotiates, and settles automobile and general liability claims against the City, including conducting site visits, interviews, photographic documentation, records collection, and analysis of liability, reserves, and damages. Manages the City’s workers’ compensation program, including oversight of the third-party administrator, coordination of medical treatment, authorization of care, return-to-work and alternate duty accommodations, and collaboration with counsel on contested claims. Pursues subrogation and property damage recoveries for losses that the City sustains. Records, tracks, and reports claims-related information and data; analyzes claims data, identifies loss trends, prepares reports for the City Council, City Manager, departments, and the Safety Team, and recommends risk mitigation strategies. Provides analytical, technical, and administrative support to City attorneys in claims-related litigation, including preparation of discovery responses, document production, motions and briefs, and trial or testimony assistance. Prepares, administers, and monitors the self-insurance fund budgets for workers’ compensation, automobile, and general liability claims; executes departmental chargebacks and financial reporting. Reviews contracts, certificates of insurance, and insurance policies to ensure appropriate coverage, terms, and compliance. Serves as a resource to all City departments on liability, workers’ compensation, insurance coverage, and loss prevention issues. Participates in Safety Team initiatives and provides or coordinates related training on accident investigation and workers’ compensation. Strives to improve overall Legal Department operations, decrease turnaround times, streamline processes, and collaborate to provide quality customer service. Performs other duties as assigned. Qualifications Required: Associate’s degree in Risk Management, Insurance, Business Administration, Public Administration or closely related field. Minimum of three years’ experience in claims adjusting or claims management with demonstrated experience investigating, evaluating, negotiating, and settling claims, and establishing reserves. Experience pursuing subrogation or property-damage recovery. Valid State of Illinois Driver’s License (or ability to obtain within 30 days of hire). Preferred: Five or more years of progressively responsible experience in claims adjusting or claims management, to include both bodily injury/liability claims and workers’ compensation claims. Public-sector or self-insured entity claims experience. Illinois Public Adjuster License (or ability to obtain within 90 days of hire) One or more of the following professional designations: ARM, CPCU, CRM, RIMS-CRMP, AID, CCP, or SCLA Additional Information The City of Naperville, Illinois is a dynamic community of 153,000 residents, conveniently located 28 miles west of Chicago.  Various publications have named Naperville as one of the best cities in the United States in which to live.  The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.  It’s also a great place to work!  Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package. Click here   (Download PDF reader)  to learn more about the benefits offered by the City of Naperville. Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application.  Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application. THE CITY OF NAPERVILLE IS AN E. O. E. CLICK HERE   (Download PDF reader)  for the City of Naperville’s EEOP Utilization Report The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.
Washington State Department of Ecology
Receptionist (Office Assistant 3)
Washington State Department of Ecology
  Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Receptionist (Office Assistant 3)   within the Eastern Region Office.   Location: Eastern Region Office in  Spokane, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule:  This position is required to work in the office Monday through Friday, 8:00 a.m. to 5:00 p.m., and is not eligible for telework. Application Timeline: Apply by November 30, 2025 The position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered. Duties As the Eastern Region Office Receptionist, you will be the first point of contact for visitors, callers, and staff. This role is essential to the daily operations of the Eastern Region Office (ERO), providing professional, friendly, and responsive customer service to both the public and Ecology employees.  In this role, you will be part of a small but mighty administration team dedicated to supporting the everyday business functions of the ERO. Our team is fun, fast-paced, and heavily interacts with internal and external customers throughout the day. You will keep front-desk operations running smoothly while gaining insight into the inner workings of Ecology’s 11 environmental programs and the important services they provide to the people of Washington state. If you are customer-service oriented, enjoy helping others, and thrive in a dynamic office environment, this is an excellent opportunity to support meaningful environmental work and make a real impact. What you will do: Answer multi-line telephones and direct environmental or program-related questions to the appropriate staff. Welcome and assist in-person customers, helping them access and navigate agency services while providing excellent customer service. Respond promptly to emails, voicemails, and Microsoft Teams chat messages, ensuing inquiries are addressed in a timely manner. Support Ecology’s Commute Trip Reduction program. Manage purchasing for the ERO administrative team. Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Two and a half (2.5) years of clerical experience and/or education.   Additional Required Knowledge, Skills and Abilities: Microsoft Office Proficiency   – Skilled in using Microsoft Office products including: Word, Outlook, Teams, and SharePoint. Multi-Line Phone System Operation   – Experienced in managing multi-line phone systems, accurately directing calls, taking messages, and supporting smooth front-desk operations. Examples of how to qualify: 2.5 years of clerical experience. 2 years of clerical experience AND a high school diploma or equivalent.  1 year of clerical experience AND 30-59 semester or 45-89 quarter college credits. Some clerical experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree) or higher. Desired Qualifications: Experience working with diverse communities. Bilingual preferred: ability to read, write, and speak English and Spanish proficiently.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles. Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact Kim Alexander at   Kim.Alexander@ecy.wa.gov   If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Nov 21, 2025
Full time
  Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Receptionist (Office Assistant 3)   within the Eastern Region Office.   Location: Eastern Region Office in  Spokane, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule:  This position is required to work in the office Monday through Friday, 8:00 a.m. to 5:00 p.m., and is not eligible for telework. Application Timeline: Apply by November 30, 2025 The position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered. Duties As the Eastern Region Office Receptionist, you will be the first point of contact for visitors, callers, and staff. This role is essential to the daily operations of the Eastern Region Office (ERO), providing professional, friendly, and responsive customer service to both the public and Ecology employees.  In this role, you will be part of a small but mighty administration team dedicated to supporting the everyday business functions of the ERO. Our team is fun, fast-paced, and heavily interacts with internal and external customers throughout the day. You will keep front-desk operations running smoothly while gaining insight into the inner workings of Ecology’s 11 environmental programs and the important services they provide to the people of Washington state. If you are customer-service oriented, enjoy helping others, and thrive in a dynamic office environment, this is an excellent opportunity to support meaningful environmental work and make a real impact. What you will do: Answer multi-line telephones and direct environmental or program-related questions to the appropriate staff. Welcome and assist in-person customers, helping them access and navigate agency services while providing excellent customer service. Respond promptly to emails, voicemails, and Microsoft Teams chat messages, ensuing inquiries are addressed in a timely manner. Support Ecology’s Commute Trip Reduction program. Manage purchasing for the ERO administrative team. Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Two and a half (2.5) years of clerical experience and/or education.   Additional Required Knowledge, Skills and Abilities: Microsoft Office Proficiency   – Skilled in using Microsoft Office products including: Word, Outlook, Teams, and SharePoint. Multi-Line Phone System Operation   – Experienced in managing multi-line phone systems, accurately directing calls, taking messages, and supporting smooth front-desk operations. Examples of how to qualify: 2.5 years of clerical experience. 2 years of clerical experience AND a high school diploma or equivalent.  1 year of clerical experience AND 30-59 semester or 45-89 quarter college credits. Some clerical experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree) or higher. Desired Qualifications: Experience working with diverse communities. Bilingual preferred: ability to read, write, and speak English and Spanish proficiently.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles. Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact Kim Alexander at   Kim.Alexander@ecy.wa.gov   If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Court Assistant II - District Court
Clark County
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Description Summary Great Place to Work Our Court Operations team is currently looking for a Court Assistant II to join a dynamic and innovative group of team members working in a Court Assistant classification. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. What’s in it for You? At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity and belonging. Find your calling with us! • Our employees participate in various internal focus groups and workshops dedicated to process improvement and innovation. This gives us a voice in how we accomplish great things in service to our community. • We also celebrate our achievements and create happy moments because we value personal wellbeing. Having fun matters! • Our workforce leads a Diversity, Equity, and Inclusion Employee Council. This gives us opportunities and empowers us to leave a mark in the world in specific and profound ways. • We are an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit here. • We provide additional compensation for employees required by their positions to use a second language during their responsibilities. Employees certified to provide bilingual services receive an additional pay premium of fifty dollars ($50.00) per pay period. • We offer a hybrid remote work schedule upon completing fifty percent of the probationary period (currently with up to two remote days per week). By joining our team, you will get an excellent opportunity to gain exposure to a wide variety of court processes. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO). Who We are Looking For: You are a detail-oriented person with a strong motivation to learn new processes, and a passion for advancing social justice in our community. You share our values of integrity, ethics, and innovation; You are familiar with legal terminology and court processes; You lean on your team for support and offer your support in return; You pride yourself in the ability to listen and to ask follow-up questions; You are skilled in preparing professional quality work products. Qualifications Two years of business office work experience is required; experience in a legal field office setting and knowledge of the court processes are highly desirable. 45 credit hours of post-high school education in studies related to the work of class may be substituted for one year of required experience. Knowledge of: Modern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity. Ability to: Work independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public. Success in this position requires : Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the legal processing activities of the Court systems. Ability to establish and maintain effective working relationships with management and peers, as well as the public served by the department. Effective communication and conflict resolution skills. Proficient technological skills in computer programs and applications. Ability to maintain strict confidentiality. SELECTION PROCESS:   Resume and other documents must be attached together in the 'Resume Upload' section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application. Application Review (Pass/ Fail) - An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process. Employment references will be conducted for the final candidates and may include verification of education. It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression. Examples of Duties As a Court Assistant II, your typical daily responsibilities will be to: Process case filings that come from various law enforcement, prosecuting authority agencies, and from the members of the public; Provide information to the public, co-workers, and outside agencies concerning case or court process-related information; Participate in daily team assignments in support of Court’s operations; Maintain multiple data and case management systems; Assist in training of other assigned staff; Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect. Salary Grade Local 11.6 Salary Range $25.10 - $32.63- per hour Close Date Open Until Filled Recruiter Leslie Harrington Smith Email: Leslie.HarringtonSmith@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Nov 21, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Description Summary Great Place to Work Our Court Operations team is currently looking for a Court Assistant II to join a dynamic and innovative group of team members working in a Court Assistant classification. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. What’s in it for You? At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity and belonging. Find your calling with us! • Our employees participate in various internal focus groups and workshops dedicated to process improvement and innovation. This gives us a voice in how we accomplish great things in service to our community. • We also celebrate our achievements and create happy moments because we value personal wellbeing. Having fun matters! • Our workforce leads a Diversity, Equity, and Inclusion Employee Council. This gives us opportunities and empowers us to leave a mark in the world in specific and profound ways. • We are an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please visit here. • We provide additional compensation for employees required by their positions to use a second language during their responsibilities. Employees certified to provide bilingual services receive an additional pay premium of fifty dollars ($50.00) per pay period. • We offer a hybrid remote work schedule upon completing fifty percent of the probationary period (currently with up to two remote days per week). By joining our team, you will get an excellent opportunity to gain exposure to a wide variety of court processes. This position is represented by Local 11 – OPEIU (Office and Professional Employees International Union, AFL-CIO). Who We are Looking For: You are a detail-oriented person with a strong motivation to learn new processes, and a passion for advancing social justice in our community. You share our values of integrity, ethics, and innovation; You are familiar with legal terminology and court processes; You lean on your team for support and offer your support in return; You pride yourself in the ability to listen and to ask follow-up questions; You are skilled in preparing professional quality work products. Qualifications Two years of business office work experience is required; experience in a legal field office setting and knowledge of the court processes are highly desirable. 45 credit hours of post-high school education in studies related to the work of class may be substituted for one year of required experience. Knowledge of: Modern office practices; business English, grammar, spelling and punctuation; the operation of Court and court processing activity. Ability to: Work independently in a high pressure environment; follow, understand and apply prescribed procedures, policies, laws and regulations to the legal processing activities of the Court systems; express ideas clearly and concisely both orally and in writing; operate standard office equipment including word processors computer terminals, typewriters, adding machines, calculators, dictaphones, copiers and transcribers; sit or stand both for long periods of time while performing routine and repetitive functions; to establish and maintain effective working relationships with co-workers, supervisors, other agencies and the general public. Success in this position requires : Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the legal processing activities of the Court systems. Ability to establish and maintain effective working relationships with management and peers, as well as the public served by the department. Effective communication and conflict resolution skills. Proficient technological skills in computer programs and applications. Ability to maintain strict confidentiality. SELECTION PROCESS:   Resume and other documents must be attached together in the 'Resume Upload' section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application. Application Review (Pass/ Fail) - An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process. Employment references will be conducted for the final candidates and may include verification of education. It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression. Examples of Duties As a Court Assistant II, your typical daily responsibilities will be to: Process case filings that come from various law enforcement, prosecuting authority agencies, and from the members of the public; Provide information to the public, co-workers, and outside agencies concerning case or court process-related information; Participate in daily team assignments in support of Court’s operations; Maintain multiple data and case management systems; Assist in training of other assigned staff; Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect. Salary Grade Local 11.6 Salary Range $25.10 - $32.63- per hour Close Date Open Until Filled Recruiter Leslie Harrington Smith Email: Leslie.HarringtonSmith@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Office Assistant II - Permit Center, Community Development
Clark County
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management. Qualifications Education and Experience Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute.  May be required to possess or obtain a valid motor vehicle operator’s license. Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered. In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license. Some positions require or prefer certain bilingual skills. Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position. Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions. SELECTION PROCESS If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.  Application Review (Pass/Fail) – An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process. Employment References will be conducted for the final candidates and may include verification of education. It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.   Local 307 position. First review date: November 20, 2025. This recruitment may close at any time on or after the first review date. Examples of Duties KEY OR TYPICAL TASKS AND RESPONSIBILITIES Provides customer service and/or reception support to internal and external customers Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source. Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff. Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts. Provides the full range of administrative support using computer software skills Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms. Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals. Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information. Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics. Provides general administrative support Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current. Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records. Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received. Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records. Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required. Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing. Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups. Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives. Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required. Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required. May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff. Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc. Assists in developing general office procedures and processes. Performs related duties as required. Work Environment and Physical Demands Work is performed primarily in an office setting.  Some walking, bending and carrying light items is required.  In some positions the incumbent may be spending a major part of the workday exchanging information over a counter.  Such duty may require prolonged periods of standing. Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing. Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause. Operating a motor vehicle may also be required. Salary Grade Local 307.5 Salary Range $23.08 - $30.00- per hour Close Date Open Until Filled Recruiter Brianna Bradley Email: Brianna.Bradley@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Nov 07, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management. Qualifications Education and Experience Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute.  May be required to possess or obtain a valid motor vehicle operator’s license. Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered. In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license. Some positions require or prefer certain bilingual skills. Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position. Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions. SELECTION PROCESS If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.  Application Review (Pass/Fail) – An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process. Employment References will be conducted for the final candidates and may include verification of education. It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.   Local 307 position. First review date: November 20, 2025. This recruitment may close at any time on or after the first review date. Examples of Duties KEY OR TYPICAL TASKS AND RESPONSIBILITIES Provides customer service and/or reception support to internal and external customers Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source. Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff. Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts. Provides the full range of administrative support using computer software skills Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms. Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals. Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information. Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics. Provides general administrative support Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current. Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records. Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received. Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records. Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required. Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing. Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups. Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives. Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required. Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required. May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff. Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc. Assists in developing general office procedures and processes. Performs related duties as required. Work Environment and Physical Demands Work is performed primarily in an office setting.  Some walking, bending and carrying light items is required.  In some positions the incumbent may be spending a major part of the workday exchanging information over a counter.  Such duty may require prolonged periods of standing. Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing. Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause. Operating a motor vehicle may also be required. Salary Grade Local 307.5 Salary Range $23.08 - $30.00- per hour Close Date Open Until Filled Recruiter Brianna Bradley Email: Brianna.Bradley@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Judicial Assistant - District Court
Clark County
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity. Our team is currently looking for a Judicial Assistant to join a dynamic and innovative group of team members working in direct support of the judicial officers of District Court. This position is assigned to the Judicial Assistants Unit, which consists of approximately 13 members. Judicial Assistants are assigned to a specific Judicial department and may be re-assigned as operational needs arise. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. This job consists of highly responsible and varied technical and legal process work in support of the District Court system. It requires advanced knowledge of legal terminology and regulations, and court processes and procedures. We work with multiple complex computer systems simultaneously; therefore, advanced technological skills are required. Nature of our work requires a high degree of reliability and confidentiality, accuracy and speed, innovation, and the ability to multitask and prioritize. A requirement of this position is to have the ability to travel to offsite locations with minimum notice. This position is an M3 non-represented position and is eligible for the following benefits: https://www.clark.wa.gov/sites/default/files/dept/files/human-resources/2020%20Summaries/2020%20Benefits%20Summary%20M3%2BPT.pdf Qualifications As a Judicial Assistant your typical daily responsibilities will be to: Coordinate, schedule, and facilitate court hearings. Maintain digital record of proceedings, hold, and facilitate virtual and in-person court hearings, manage live internet streaming of courtroom proceedings. Prepare and distribute legal forms, orders, warrants, and update the court’s judicial information system with information such as hearings held, dispositions, sentence conditions, warrants, no contact orders, domestic violence orders, anti-harassment orders, name changes, probation violations and civil judgments. Assist Judicial Officer with jury trials.  Attend all court proceedings and perform court related functions such as marking and keeping evidence, supervising the movement of jurors, acting as liaison between the judge and jurors, arranging for meals, and contacting attorneys when needed for juror questions or a verdict. Provide information to the public, co-workers, and outside agencies concerning case or court process-related information. Participate in daily team assignments in support of Court’s operations. Maintain multiple data and case management systems. Assist in training and mentoring of other staff. Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect. Minimum Qualifications: An associate degree or equivalent experience and (3) three years to (6) six years of progressively responsible work experience within a court environment.  Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered. Special requirements and/or qualifications: Must possess a valid Washington State Driver’s License, or the ability to obtain the license within 30 days of employment or otherwise meet the travel requirements of the position.  Successful completion of a Clark County background investigation which includes criminal history (limited to the last 10 years) is required for employment. Success in this position requires: Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the legal processing activities of the Court systems. Ability to establish and maintain effective working relationships with elected officials, management, and peers, as well as the public served by the department. Effective communication and conflict resolution skills. Advanced technological skills in computer programs and applications. Ability to maintain strict confidentiality and to adhere to ethical conduct. Examples of Duties . Selection Process: Resumes and other documents must be attached together in the 'Resume Upload' section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application. Application Review (Pass/ Fail) - An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Salary Grade M3.8 Salary Range $28.83 - $38.91- per hour Close Date Open Until Filled Recruiter Irene Catherine Chrest Email: Irene.Chrest@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Nov 06, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary At District Court, we carry out our mission of serving the people of Clark County with commitment to excellence. We are passionate about creating an inclusive work culture that celebrates and promotes diversity. Our team is currently looking for a Judicial Assistant to join a dynamic and innovative group of team members working in direct support of the judicial officers of District Court. This position is assigned to the Judicial Assistants Unit, which consists of approximately 13 members. Judicial Assistants are assigned to a specific Judicial department and may be re-assigned as operational needs arise. Here in District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Qualified candidates from all backgrounds are encouraged to apply. This job consists of highly responsible and varied technical and legal process work in support of the District Court system. It requires advanced knowledge of legal terminology and regulations, and court processes and procedures. We work with multiple complex computer systems simultaneously; therefore, advanced technological skills are required. Nature of our work requires a high degree of reliability and confidentiality, accuracy and speed, innovation, and the ability to multitask and prioritize. A requirement of this position is to have the ability to travel to offsite locations with minimum notice. This position is an M3 non-represented position and is eligible for the following benefits: https://www.clark.wa.gov/sites/default/files/dept/files/human-resources/2020%20Summaries/2020%20Benefits%20Summary%20M3%2BPT.pdf Qualifications As a Judicial Assistant your typical daily responsibilities will be to: Coordinate, schedule, and facilitate court hearings. Maintain digital record of proceedings, hold, and facilitate virtual and in-person court hearings, manage live internet streaming of courtroom proceedings. Prepare and distribute legal forms, orders, warrants, and update the court’s judicial information system with information such as hearings held, dispositions, sentence conditions, warrants, no contact orders, domestic violence orders, anti-harassment orders, name changes, probation violations and civil judgments. Assist Judicial Officer with jury trials.  Attend all court proceedings and perform court related functions such as marking and keeping evidence, supervising the movement of jurors, acting as liaison between the judge and jurors, arranging for meals, and contacting attorneys when needed for juror questions or a verdict. Provide information to the public, co-workers, and outside agencies concerning case or court process-related information. Participate in daily team assignments in support of Court’s operations. Maintain multiple data and case management systems. Assist in training and mentoring of other staff. Actively advance District Court's mission and vision by promoting the culture of learning, innovation, inclusion, and respect. Minimum Qualifications: An associate degree or equivalent experience and (3) three years to (6) six years of progressively responsible work experience within a court environment.  Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered. Special requirements and/or qualifications: Must possess a valid Washington State Driver’s License, or the ability to obtain the license within 30 days of employment or otherwise meet the travel requirements of the position.  Successful completion of a Clark County background investigation which includes criminal history (limited to the last 10 years) is required for employment. Success in this position requires: Ability to work independently in a high-pressure environment and follow, understand, and apply prescribed procedures, policies, laws, and regulations to the legal processing activities of the Court systems. Ability to establish and maintain effective working relationships with elected officials, management, and peers, as well as the public served by the department. Effective communication and conflict resolution skills. Advanced technological skills in computer programs and applications. Ability to maintain strict confidentiality and to adhere to ethical conduct. Examples of Duties . Selection Process: Resumes and other documents must be attached together in the 'Resume Upload' section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application. Application Review (Pass/ Fail) - An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Salary Grade M3.8 Salary Range $28.83 - $38.91- per hour Close Date Open Until Filled Recruiter Irene Catherine Chrest Email: Irene.Chrest@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Office Assistant II - Public Defense
Clark County
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Provides customer service to internal or external department clients by performing a variety of moderately difficult to complex administrative support activities contributing to efficient office operations and using a thorough understanding of department and County programs and procedures. Qualifications Education and Experience: Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute.  May be required to possess or obtain a valid motor vehicle operator’s license. Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered. In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license. Some positions require or prefer certain bilingual skills. Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position. Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions. Selection Process: Resumes and other documents must be attached together in the 'Resume Upload' section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.  Application Review (Pass/ Fail) - An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.  Assessment Testing - This recruitment may require a assessment testing which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.  Candidate must pass a background check. Position open until filled. Examples of Duties Duties may include but are not limited to the following: Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source. Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff. Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served.  Issues documents such as licenses, permits, registrations and receipts. Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.  Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals. Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information. Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics. Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed.  Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current. Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records. Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received. Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records. Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required. Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing. Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups. Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources.  Assists in the compliance and evaluation of such data to meet defined objectives. Orders, maintains and distributes stocks, supplies and inventories.  Conducts related price surveys when required. Coordinates and organizes meetings, activities and functions.  Sets up rooms and equipment when required. May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff. Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc. Assists in developing general office procedures and processes. Performs related duties as required. Salary Grade Local 11.5 Salary Range $23.08 - $30.00- per hour Close Date Open Until Filled Recruiter Brianna Bradley Email: Brianna.Bradley@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Nov 04, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Provides customer service to internal or external department clients by performing a variety of moderately difficult to complex administrative support activities contributing to efficient office operations and using a thorough understanding of department and County programs and procedures. Qualifications Education and Experience: Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute.  May be required to possess or obtain a valid motor vehicle operator’s license. Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered. In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license. Some positions require or prefer certain bilingual skills. Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position. Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions. Selection Process: Resumes and other documents must be attached together in the 'Resume Upload' section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.  Application Review (Pass/ Fail) - An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.  Assessment Testing - This recruitment may require a assessment testing which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.  Candidate must pass a background check. Position open until filled. Examples of Duties Duties may include but are not limited to the following: Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source. Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff. Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served.  Issues documents such as licenses, permits, registrations and receipts. Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.  Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals. Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information. Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics. Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed.  Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current. Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records. Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received. Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records. Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required. Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing. Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups. Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources.  Assists in the compliance and evaluation of such data to meet defined objectives. Orders, maintains and distributes stocks, supplies and inventories.  Conducts related price surveys when required. Coordinates and organizes meetings, activities and functions.  Sets up rooms and equipment when required. May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff. Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc. Assists in developing general office procedures and processes. Performs related duties as required. Salary Grade Local 11.5 Salary Range $23.08 - $30.00- per hour Close Date Open Until Filled Recruiter Brianna Bradley Email: Brianna.Bradley@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Washington State Department of Ecology
Executive Assistant (Administrative Assistant 5)
Washington State Department of Ecology
      Keeping Washington Clean and Evergreen The Department of Ecology is hiring an  Executive Assistant (Administrative Assistant 5)   within the  Government Relations Office  and the  Office of Equity & Environmental Justice.   Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. A minimum of three days per week is required in the office. Schedules are dependent upon position needs and are subject to change.   Salary The high end of the salary range listed above ($80,820 per year) is Step M, typically a longevity step. Employees cannot get to Step M upon initial hire.  All employees will progress to Step M six years after being assigned to Step L in their permanent salary range. For this position, Step A is $60,132 per year and Step L is $78,912 per year. Application Timeline: Submit your application no later than   11:59 p.m. (Pacific Time)   on   November 11, 2025 . The job posting will automatically close and no longer accept applications after this time.   Duties As the Executive Assistant, you will play a pivotal role in supporting two high-profile areas of Ecology - the Office of Equity & Environmental Justice (OEEJ) and Governmental Relations (GR). You will provide confidential, high-level administrative and executive support to both the OEEJ Program Manager and the GR Director. The work is dynamic, fast-paced, and at the center of agency leadership, requiring exceptional judgment, communication, and organizational skills. This is an ideal position for someone who enjoys variety, thrives in a collaborative and mission-driven environment, and takes pride in ensuring smooth operations at the executive level.  What you will do: Provide confidential executive administrative support to the OEEJ Program Manager and GR Director, including managing a high volume of communication and scheduling that is often time sensitive, subject to rapid changes, and often requires discretion. Coordinate and communicate with internal leadership, legislators, and external partners, demonstrating sound judgment, responsiveness, and professionalism in all interactions. Serve as the HR liaison for both OEEJ and GR, coordinating personnel actions, onboarding, and performance management documentation. Prepare, route, and track correspondence, contracts, and HR documents, exercising delegated signature authority. Coordinate travel, timesheets, purchasing, and expense approvals for both OEEJ and GR leadership. Track and report Public Disclosure Commission (PDC) lobbying activities for both programs, ensuring compliance and accuracy. Support program-wide administrative systems and records management, ensuring processes are efficient and compliant with agency standards. Represent both programs on Ecology’s Senior Administrative Leadership Team, helping align administrative practices across the agency.   Qualifications   For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Education and Experience Applicants may qualify based on a combination of education and experience. Formal education is not required for this position; however, education may be substituted for some or all of the required experience when it provides the knowledge, skills, and abilities necessary to perform the duties of the role. Six years of experience and/or education as described below: Experience  in clerical, secretarial, bookkeeping, accounting, or administrative office work. Experience must include: Knowledge of government organization, operations, and administrative processes. Experience using Microsoft Teams, One Drive, Word, Excel, SharePoint, PowerPoint, and Outlook. Education  involving a major study in business administration, public administration, management, communications, English, office administration, human resources, or other fields closely related to the work of this position.   Examples of how to qualify: 6 years of experience. 5 years of experience AND 30-59 semester or 45-89 quarter college credits. 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 3 years of experience AND 90-119 semester or 135-179 quarter college credits. 2 years of experience AND a Bachelor’s degree. 2 years of experience as an Administrative Assistant 3, at the Department of Ecology. 1 year of experience as an Administrative Assistant 4, at the Department of Ecology.   Desired Qualifications: Demonstrated ability to coordinate and manage multiple projects at once, tracking progress, and ensuring deadlines are met. Experience working collaboratively with a group to identify clear goals and achieve them. Understanding and practice of written, verbal, and listening communication skills that are respectful, accessible, and inclusive to engage and reach a diversity of audiences and situations.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter   that explains why you are interested in this position and how your skills and experience directly relate to the key duties and responsibilities of this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Millie   Piazza   at   Millie.Piazza@ecy.wa.gov   or   Carrie   Sessions   at   Carrie.Sessions@ecy.wa.gov   If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the  Programs Office of Equity and Environmental Justice (OEEJ) Mission : To eliminate environmental and health disparities for communities most at risk from pollution and other environmental impacts through fair and just practices that support the well-being and resilience of Ecology’s workforce and the people of Washington. Governmental Relations (GR) Program Mission : To support Ecology’s mission by leading the agency’s legislative, rulemaking, and policy coordination, ensuring clear communication and alignment between Ecology, state leadership, and the public. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Note:   This recruitment may be used to fill other positions of the same job classification across the agency.
Nov 04, 2025
Full time
      Keeping Washington Clean and Evergreen The Department of Ecology is hiring an  Executive Assistant (Administrative Assistant 5)   within the  Government Relations Office  and the  Office of Equity & Environmental Justice.   Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. A minimum of three days per week is required in the office. Schedules are dependent upon position needs and are subject to change.   Salary The high end of the salary range listed above ($80,820 per year) is Step M, typically a longevity step. Employees cannot get to Step M upon initial hire.  All employees will progress to Step M six years after being assigned to Step L in their permanent salary range. For this position, Step A is $60,132 per year and Step L is $78,912 per year. Application Timeline: Submit your application no later than   11:59 p.m. (Pacific Time)   on   November 11, 2025 . The job posting will automatically close and no longer accept applications after this time.   Duties As the Executive Assistant, you will play a pivotal role in supporting two high-profile areas of Ecology - the Office of Equity & Environmental Justice (OEEJ) and Governmental Relations (GR). You will provide confidential, high-level administrative and executive support to both the OEEJ Program Manager and the GR Director. The work is dynamic, fast-paced, and at the center of agency leadership, requiring exceptional judgment, communication, and organizational skills. This is an ideal position for someone who enjoys variety, thrives in a collaborative and mission-driven environment, and takes pride in ensuring smooth operations at the executive level.  What you will do: Provide confidential executive administrative support to the OEEJ Program Manager and GR Director, including managing a high volume of communication and scheduling that is often time sensitive, subject to rapid changes, and often requires discretion. Coordinate and communicate with internal leadership, legislators, and external partners, demonstrating sound judgment, responsiveness, and professionalism in all interactions. Serve as the HR liaison for both OEEJ and GR, coordinating personnel actions, onboarding, and performance management documentation. Prepare, route, and track correspondence, contracts, and HR documents, exercising delegated signature authority. Coordinate travel, timesheets, purchasing, and expense approvals for both OEEJ and GR leadership. Track and report Public Disclosure Commission (PDC) lobbying activities for both programs, ensuring compliance and accuracy. Support program-wide administrative systems and records management, ensuring processes are efficient and compliant with agency standards. Represent both programs on Ecology’s Senior Administrative Leadership Team, helping align administrative practices across the agency.   Qualifications   For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Education and Experience Applicants may qualify based on a combination of education and experience. Formal education is not required for this position; however, education may be substituted for some or all of the required experience when it provides the knowledge, skills, and abilities necessary to perform the duties of the role. Six years of experience and/or education as described below: Experience  in clerical, secretarial, bookkeeping, accounting, or administrative office work. Experience must include: Knowledge of government organization, operations, and administrative processes. Experience using Microsoft Teams, One Drive, Word, Excel, SharePoint, PowerPoint, and Outlook. Education  involving a major study in business administration, public administration, management, communications, English, office administration, human resources, or other fields closely related to the work of this position.   Examples of how to qualify: 6 years of experience. 5 years of experience AND 30-59 semester or 45-89 quarter college credits. 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 3 years of experience AND 90-119 semester or 135-179 quarter college credits. 2 years of experience AND a Bachelor’s degree. 2 years of experience as an Administrative Assistant 3, at the Department of Ecology. 1 year of experience as an Administrative Assistant 4, at the Department of Ecology.   Desired Qualifications: Demonstrated ability to coordinate and manage multiple projects at once, tracking progress, and ensuring deadlines are met. Experience working collaboratively with a group to identify clear goals and achieve them. Understanding and practice of written, verbal, and listening communication skills that are respectful, accessible, and inclusive to engage and reach a diversity of audiences and situations.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter   that explains why you are interested in this position and how your skills and experience directly relate to the key duties and responsibilities of this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Millie   Piazza   at   Millie.Piazza@ecy.wa.gov   or   Carrie   Sessions   at   Carrie.Sessions@ecy.wa.gov   If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the  Programs Office of Equity and Environmental Justice (OEEJ) Mission : To eliminate environmental and health disparities for communities most at risk from pollution and other environmental impacts through fair and just practices that support the well-being and resilience of Ecology’s workforce and the people of Washington. Governmental Relations (GR) Program Mission : To support Ecology’s mission by leading the agency’s legislative, rulemaking, and policy coordination, ensuring clear communication and alignment between Ecology, state leadership, and the public. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Note:   This recruitment may be used to fill other positions of the same job classification across the agency.
Writers Theatre
Education Apprentice at Writers Theatre
Writers Theatre
Position : Education Apprentice, Spring 2026   Location : Glencoe, IL (Hybrid)   Department : Arts Engagement & Education   Time Commitment:     January 8 - 31, approximately 10 hours total In-School Observation    February 2 – May 8, 12 hours per week minimum   Reports To : Director of Arts Engagement and Education & Education Manager   Compensation : $40/hour for teaching and $16/hour for administrative work & prep     Position Summary   Writers Theatre’s Education Apprenticeship i s designed for young professionals or advanced college students seeking to gain practical experience in arts administration and teaching artistry. The Apprentice will work closely with the Education Manager and Director of Arts Engagement and Education to develop curriculum, provide classroom instruction, carry out administrative tasks, and support our in-school residency programs, student matinee series, and onsite learning programs. This role is fully integrated into the daily operations at Writers Theatre and will have the opportunity to learn from other professionals employed at the theatre. Department staff and the Apprentice will work together to set and track professional development goals. In addition to in-depth mentorship, the Apprentice may have the ability to receive school credit and participate in professional development seminars. To view a full listing of educational programs, please visit www.writerstheatre.org/education or see the end this posting.     The ideal candidate will:   Have some prior experience working with young people.   Have some prior experience working in the performing arts, professionally or non-professionally.   Have a strong collaborative spirit.   Be able to balance collaborative and independent projects.   Prioritize communication and organization.     We want to acknowledge that experience comes in many forms. This position requires the skills listed here, but they are not a prerequisite for employment. If your prior experience does not align with most or all of these qualifications, but you have a passion for education, young people, and the arts, please do not hesitate to apply.     Responsibilities   Create and implement curriculum for in-school residencies and onsite learning programs in collaboration with WT Education staff.   Observe and co-teach in-school residencies.   Assist in the coordination of in-school residencies.   Support community engagement events as needed.   Support day-of tasks for Student Matinee performances.   Attend regular meetings with WT Education staff.   Submit regular updates and reflections about classroom work.   Maintain and organize contact databases.   Proactively manage work schedule, including communication with department staff, tracking teaching and administrative hours, and regularly submitting timesheets.   Attend professional development workshops, classroom observations, and occasional networking events as they arise.    Time Commitment & Pay   Hours will vary week to week depending on teaching schedules and are primarily weekday daytime. A minimum of 12 hours is required per week, usually within regular working hours (M-F 9am-5pm) with some weekend and evening programming. A schedule will be worked out between the Apprentice and the Arts Engagement & Education department upon hiring. Overall compensation for the position is estimated at $4,500 over the course of the 14 weeks.     Requirements   Must have reliable transportation to Writers Theatre and various locations around Chicagoland (car, public transportation, or otherwise). Writers Theatre is accessible from the UP-N Metra.   Must be in the office in Glencoe a minimum of one day a week. Some nights and weekends may be required.    Must be available on select dates:   Select January weekdays for one hour between 8:30-11:30am (Novel Series Observation)   February 16 th , 8:30am-3:30pm (Pop-Up Day Camp)   March 10 th & March 11 th , 9:30am-2pm (Student Matinees of Two Sisters and a Piano )   March 30 th – April 3 rd , 8:30am-3:30pm (Spring Break Camp)   April 24 th , 8:30am-3:30pm (Pop-Up Day Camp)   Optional but highly encouraged: April 25 th , 4:30pm-10pm (Annual Gala)   Must have availability to teach the following in school-residencies to be scheduled with department staff over the course of the apprenticeship:   Two 10-hour Novel Series residencies. Each Novel Series residency takes place over the course of 2-3 weeks.    Three 2-hour ACTIVATE residencies between March 3 and March 18 for Two Sisters and a Piano student matinees.   Must get fingerprint background checked and take mandated reporter training in compliance with Chicago Public Schools policies for in-school guest teaching artists.     To Apply:   Submit a resume and a brief statement of interest (video, audio, or written, 250 words/2 minutes long or less) via this form. In your statement of interest please address:   Your most relevant teaching and administrative experience   Three things that you hope to gain from this experience    Why you think Writers Theatre would be a good fit for your career goals   Reach out to Becca Levy, Education Manager, at education@writerstheatre.org with any questions. No phone calls please.  Applications are due by 9am, Monday December 1, 2024.     For assistance with creating a resume, see these resources:   City Colleges of Chicago Resume Guide     Resume Template       About Writers Theatre   Writers Theatre (WT) is a nationally recognized, award-winning theater company located on Chicago’s North Shore, acclaimed for its intimate productions, bold new work, and exceptional artistry. With a commitment to telling powerful stories and serving as a cultural anchor in our community, we strive to create transformative experiences both on and off the stage. With an annual operating budget of $6.5 Million, the theatre, now in its 34th season, is a major Chicagoland cultural destination with a national reputation for excellence, being called “America’s finest regional theater company” by The Wall Street Journal. Under the leadership of Executive Director Kathryn M. Lipuma and Alexandra C. and John D. Nichols Artistic Director Braden Abraham, the company is charting a path forward for its future.     WT is an equal opportunity employer, dedicated to creating and sustaining a diverse and inclusive organizational culture and promoting a safe, supportive, and collaborative work environment conducive to professional and personal growth. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, or veteran status.       Please find more information on our culture and specific policies at the following links:     https://www.writerstheatre.org/about/work-with-us • https://www.writerstheatre.org/about/mission-values                                                                                                                                                                                             Writers Theatre Education Programs    WT Education offers a variety of on-site and in-school residencies, camps, classes, and field trip opportunities for young people ages 3-18. Programs encourage collaboration and student-led cultivation of a range of creative and artistic practices. Several offerings promote literacy through arts-integrated learning practices.       THE NOVEL SERIES is a 10-session theatre and literary arts curriculum designed for students to explore literature and the artistry of bringing text to life. Students engage in a layered investigation of text and enter a rigorous artistic process that includes deep academic enrichment and meaningful text-to-self and text-to-world connections. Teaching Artists collaborate with classroom teachers to create curriculum around a novel the students are studying. Students work in small groups, rotating through corners focusing on vocabulary, writing, and discussion through a theatre-based lens in addition to performance. Corner work is paired with whole-class sessions, culminating in a final presentation of student work. Novel Series partners with Chicago Public Schools in 3rd-8th grade classrooms.     ACTIVATE is Writers Theatre's wraparound residency designed to deepen students' engagement with the art on our stages. ACTIVATE is designed to prepare for and extend students’ experiences at the theatre through participatory workshops. These pre and post-show workshops investigate contextual information and the major themes in the play working with Teaching Artists in conjunction with the school’s attendance at a Student Matinee on-site at Writers Theatre. ACTIVATE partners with primarily high-schools in Chicago and the suburbs.         ONSITE CREATIVE LEARNING includes Pop-Up Day Camps and Spring Break Camp, Family Matinee Series, and Wake Up Words Family Playtime.       
Nov 03, 2025
Part time
Position : Education Apprentice, Spring 2026   Location : Glencoe, IL (Hybrid)   Department : Arts Engagement & Education   Time Commitment:     January 8 - 31, approximately 10 hours total In-School Observation    February 2 – May 8, 12 hours per week minimum   Reports To : Director of Arts Engagement and Education & Education Manager   Compensation : $40/hour for teaching and $16/hour for administrative work & prep     Position Summary   Writers Theatre’s Education Apprenticeship i s designed for young professionals or advanced college students seeking to gain practical experience in arts administration and teaching artistry. The Apprentice will work closely with the Education Manager and Director of Arts Engagement and Education to develop curriculum, provide classroom instruction, carry out administrative tasks, and support our in-school residency programs, student matinee series, and onsite learning programs. This role is fully integrated into the daily operations at Writers Theatre and will have the opportunity to learn from other professionals employed at the theatre. Department staff and the Apprentice will work together to set and track professional development goals. In addition to in-depth mentorship, the Apprentice may have the ability to receive school credit and participate in professional development seminars. To view a full listing of educational programs, please visit www.writerstheatre.org/education or see the end this posting.     The ideal candidate will:   Have some prior experience working with young people.   Have some prior experience working in the performing arts, professionally or non-professionally.   Have a strong collaborative spirit.   Be able to balance collaborative and independent projects.   Prioritize communication and organization.     We want to acknowledge that experience comes in many forms. This position requires the skills listed here, but they are not a prerequisite for employment. If your prior experience does not align with most or all of these qualifications, but you have a passion for education, young people, and the arts, please do not hesitate to apply.     Responsibilities   Create and implement curriculum for in-school residencies and onsite learning programs in collaboration with WT Education staff.   Observe and co-teach in-school residencies.   Assist in the coordination of in-school residencies.   Support community engagement events as needed.   Support day-of tasks for Student Matinee performances.   Attend regular meetings with WT Education staff.   Submit regular updates and reflections about classroom work.   Maintain and organize contact databases.   Proactively manage work schedule, including communication with department staff, tracking teaching and administrative hours, and regularly submitting timesheets.   Attend professional development workshops, classroom observations, and occasional networking events as they arise.    Time Commitment & Pay   Hours will vary week to week depending on teaching schedules and are primarily weekday daytime. A minimum of 12 hours is required per week, usually within regular working hours (M-F 9am-5pm) with some weekend and evening programming. A schedule will be worked out between the Apprentice and the Arts Engagement & Education department upon hiring. Overall compensation for the position is estimated at $4,500 over the course of the 14 weeks.     Requirements   Must have reliable transportation to Writers Theatre and various locations around Chicagoland (car, public transportation, or otherwise). Writers Theatre is accessible from the UP-N Metra.   Must be in the office in Glencoe a minimum of one day a week. Some nights and weekends may be required.    Must be available on select dates:   Select January weekdays for one hour between 8:30-11:30am (Novel Series Observation)   February 16 th , 8:30am-3:30pm (Pop-Up Day Camp)   March 10 th & March 11 th , 9:30am-2pm (Student Matinees of Two Sisters and a Piano )   March 30 th – April 3 rd , 8:30am-3:30pm (Spring Break Camp)   April 24 th , 8:30am-3:30pm (Pop-Up Day Camp)   Optional but highly encouraged: April 25 th , 4:30pm-10pm (Annual Gala)   Must have availability to teach the following in school-residencies to be scheduled with department staff over the course of the apprenticeship:   Two 10-hour Novel Series residencies. Each Novel Series residency takes place over the course of 2-3 weeks.    Three 2-hour ACTIVATE residencies between March 3 and March 18 for Two Sisters and a Piano student matinees.   Must get fingerprint background checked and take mandated reporter training in compliance with Chicago Public Schools policies for in-school guest teaching artists.     To Apply:   Submit a resume and a brief statement of interest (video, audio, or written, 250 words/2 minutes long or less) via this form. In your statement of interest please address:   Your most relevant teaching and administrative experience   Three things that you hope to gain from this experience    Why you think Writers Theatre would be a good fit for your career goals   Reach out to Becca Levy, Education Manager, at education@writerstheatre.org with any questions. No phone calls please.  Applications are due by 9am, Monday December 1, 2024.     For assistance with creating a resume, see these resources:   City Colleges of Chicago Resume Guide     Resume Template       About Writers Theatre   Writers Theatre (WT) is a nationally recognized, award-winning theater company located on Chicago’s North Shore, acclaimed for its intimate productions, bold new work, and exceptional artistry. With a commitment to telling powerful stories and serving as a cultural anchor in our community, we strive to create transformative experiences both on and off the stage. With an annual operating budget of $6.5 Million, the theatre, now in its 34th season, is a major Chicagoland cultural destination with a national reputation for excellence, being called “America’s finest regional theater company” by The Wall Street Journal. Under the leadership of Executive Director Kathryn M. Lipuma and Alexandra C. and John D. Nichols Artistic Director Braden Abraham, the company is charting a path forward for its future.     WT is an equal opportunity employer, dedicated to creating and sustaining a diverse and inclusive organizational culture and promoting a safe, supportive, and collaborative work environment conducive to professional and personal growth. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, or veteran status.       Please find more information on our culture and specific policies at the following links:     https://www.writerstheatre.org/about/work-with-us • https://www.writerstheatre.org/about/mission-values                                                                                                                                                                                             Writers Theatre Education Programs    WT Education offers a variety of on-site and in-school residencies, camps, classes, and field trip opportunities for young people ages 3-18. Programs encourage collaboration and student-led cultivation of a range of creative and artistic practices. Several offerings promote literacy through arts-integrated learning practices.       THE NOVEL SERIES is a 10-session theatre and literary arts curriculum designed for students to explore literature and the artistry of bringing text to life. Students engage in a layered investigation of text and enter a rigorous artistic process that includes deep academic enrichment and meaningful text-to-self and text-to-world connections. Teaching Artists collaborate with classroom teachers to create curriculum around a novel the students are studying. Students work in small groups, rotating through corners focusing on vocabulary, writing, and discussion through a theatre-based lens in addition to performance. Corner work is paired with whole-class sessions, culminating in a final presentation of student work. Novel Series partners with Chicago Public Schools in 3rd-8th grade classrooms.     ACTIVATE is Writers Theatre's wraparound residency designed to deepen students' engagement with the art on our stages. ACTIVATE is designed to prepare for and extend students’ experiences at the theatre through participatory workshops. These pre and post-show workshops investigate contextual information and the major themes in the play working with Teaching Artists in conjunction with the school’s attendance at a Student Matinee on-site at Writers Theatre. ACTIVATE partners with primarily high-schools in Chicago and the suburbs.         ONSITE CREATIVE LEARNING includes Pop-Up Day Camps and Spring Break Camp, Family Matinee Series, and Wake Up Words Family Playtime.       
ST FRANCIS HOUSE
Bilingual Program Assistant - Case Management
ST FRANCIS HOUSE
FLSA Status:   Non Exempt  Pay range:   Low   $21.31 per hour   High   $23.44 per hour  This role requires Spanish fluency. An additional $1.50 per hour will be added to the base rate upon successful completion of a language assessment on the first day of employment.     Schedule:   Full time, Monday through Friday, 7:30am-3:30pm. On rare occasions, extended evening and weekend hours may be optional, and would be determined and scheduled in advance.   Job Summary:   The Program Assistant position is a dynamic role that supports all of the guest facing work we do at St. Francis House. The Program Assistant reports to and works directly with the Manager of Case Management and the Director of Behavioral Health. The Program Assistant supports the case management team through administrative and workflow support. This position assists in stabilizing homeless and vulnerable individuals by coordinating the busy front desk of our case management program and supporting general operations throughout the day.   Essential duties / responsibilities: Welcomes guests and visitors, determines nature of appointment, and alerts relevant personnel.   Updates guests-facing staff daily case management service changes via email, teams, radio.  Monitors the waiting area and makes sure that the space is organized and safe.  Collaborates proactively with colleagues within Behavioral Health and across SFH.  Coordinates team meeting agendas with the Manager.   Coordinates with external agencies to exchange resources, service updates, plan quarterly meetings, etc.  Coordinates with Boston Shared Network staff, submitting necessary forms and requesting MA ID voucher restock.  Maintains ordering, tracking, and distribution of monthly MBTA passes.  Keeps record of MA ID vouchers requests, issuance and upload request forms in HMIS database.   Conducts inventory and ordering of office supplies for the Case Management Team.  Supports Manager in maintaining invoices and receipts of all purchases and submitting to finance department.  Supports case managers in implementing workflow and communicating any issues within the team as needed.  Participates in the case management team meeting as scheduled.  Coordinates with maintenance team by submitting moving & repairs request in Gridium.  Coordinates with the Lawyers Clearinghouse and sets up office space for the lawyers to meet with guests.  Supports manager in developing and organizing other relevant clinic services as needed.  Ensures that St. Francis House forms for guests are available in multiple languages.  Creates and post flyers for relevant upcoming events.  Maintains up to date knowledge and communications of St. Francis House programs and services to provide guests appropriate information and guidance.  Uses client database to coordinate care and alerts.  Schedules and triages Case Manager of the Day appointments throughout the morning.  Notifies impacted guests of a Case Manager’s absence and attempts to reschedule when able.  Prepares intake packets and Notice of Privacy and Practice forms for new enrollments.  Keeps up to date housing applications of any lotteries or opportunities (%30 AMI) websites.  Ensures accurate listing of available shelters.  Maintains the Case Manager of the Day Reference Binder with up-to-date forms and information.  Adheres to agency code of conduct.  Performs other duties as assigned.  Requirements Required Skills & Abilities:  Bilingual Spanish Required   Proficiency in Microsoft Office Suite platforms (Outlook, Team, Word, Excel, Power Point).  Experienced with HMIS databases (DND Warehouse, Client Track, ETO, etc.).  Self-directed with the ability to work both independently and as part of a team.  Warm, welcoming, positive, enthusiastic demeanor.   Reliable, dependable, flexible and ready to jump in to assist.  Proficiency in English.  Excellent verbal and written communication skills.  Excellent interpersonal and customer service skills.  Excellent organizational skills with attention to detail.  Ability to function well in a fast-paced and stressful environment.  Basic understanding of and commitment to taking a person-centered, recovery-oriented, and trauma-informed approach.  Strong analytical and problem-solving skills.  Education & Experiences: High School diploma or equivalent.  Further education in human services a plus.  Experience providing direct services to homeless individuals.  Experience providing office management / administrative support in a fast-paced setting.  Experience with multi-line phone system/s.  Experience working at the front desk.  Experience in customer service.  Proficient in Microsoft Office platforms (Outlook, Teams, Word, Excel, and Power Point).  Lived experience preferred.  Haitian Creole strongly preferred.     Physical Requirements: Prolonged periods of sitting at a desk and working on a computer.  Must be able to lift and carry 10-20 pounds independently.  Frequently moving throughout multi-level building.  Constantly operate computers and other office machinery, such as copy machines, computer printers, projectors.   SFH is an Equal Employment Opportunity Employer committed to a diverse and inclusive workforce where all staff can reach their fullest potential. We welcome everyone who has lived experience of homelessness and/or recovery, and those who have faced historic barriers to competitive employment, in particular Black, Indigenous, and People of Color (BIPOC), and those who are multi-lingual or multi-cultural and members of the LGBTQ+ community. Reasonable accommodations may be made to enable individuals with disabilities to perform these duties. This job description is subject to change and does not restrict management’s right to assign or reassign duties and responsibilities to this job at any time.
Oct 24, 2025
Full time
FLSA Status:   Non Exempt  Pay range:   Low   $21.31 per hour   High   $23.44 per hour  This role requires Spanish fluency. An additional $1.50 per hour will be added to the base rate upon successful completion of a language assessment on the first day of employment.     Schedule:   Full time, Monday through Friday, 7:30am-3:30pm. On rare occasions, extended evening and weekend hours may be optional, and would be determined and scheduled in advance.   Job Summary:   The Program Assistant position is a dynamic role that supports all of the guest facing work we do at St. Francis House. The Program Assistant reports to and works directly with the Manager of Case Management and the Director of Behavioral Health. The Program Assistant supports the case management team through administrative and workflow support. This position assists in stabilizing homeless and vulnerable individuals by coordinating the busy front desk of our case management program and supporting general operations throughout the day.   Essential duties / responsibilities: Welcomes guests and visitors, determines nature of appointment, and alerts relevant personnel.   Updates guests-facing staff daily case management service changes via email, teams, radio.  Monitors the waiting area and makes sure that the space is organized and safe.  Collaborates proactively with colleagues within Behavioral Health and across SFH.  Coordinates team meeting agendas with the Manager.   Coordinates with external agencies to exchange resources, service updates, plan quarterly meetings, etc.  Coordinates with Boston Shared Network staff, submitting necessary forms and requesting MA ID voucher restock.  Maintains ordering, tracking, and distribution of monthly MBTA passes.  Keeps record of MA ID vouchers requests, issuance and upload request forms in HMIS database.   Conducts inventory and ordering of office supplies for the Case Management Team.  Supports Manager in maintaining invoices and receipts of all purchases and submitting to finance department.  Supports case managers in implementing workflow and communicating any issues within the team as needed.  Participates in the case management team meeting as scheduled.  Coordinates with maintenance team by submitting moving & repairs request in Gridium.  Coordinates with the Lawyers Clearinghouse and sets up office space for the lawyers to meet with guests.  Supports manager in developing and organizing other relevant clinic services as needed.  Ensures that St. Francis House forms for guests are available in multiple languages.  Creates and post flyers for relevant upcoming events.  Maintains up to date knowledge and communications of St. Francis House programs and services to provide guests appropriate information and guidance.  Uses client database to coordinate care and alerts.  Schedules and triages Case Manager of the Day appointments throughout the morning.  Notifies impacted guests of a Case Manager’s absence and attempts to reschedule when able.  Prepares intake packets and Notice of Privacy and Practice forms for new enrollments.  Keeps up to date housing applications of any lotteries or opportunities (%30 AMI) websites.  Ensures accurate listing of available shelters.  Maintains the Case Manager of the Day Reference Binder with up-to-date forms and information.  Adheres to agency code of conduct.  Performs other duties as assigned.  Requirements Required Skills & Abilities:  Bilingual Spanish Required   Proficiency in Microsoft Office Suite platforms (Outlook, Team, Word, Excel, Power Point).  Experienced with HMIS databases (DND Warehouse, Client Track, ETO, etc.).  Self-directed with the ability to work both independently and as part of a team.  Warm, welcoming, positive, enthusiastic demeanor.   Reliable, dependable, flexible and ready to jump in to assist.  Proficiency in English.  Excellent verbal and written communication skills.  Excellent interpersonal and customer service skills.  Excellent organizational skills with attention to detail.  Ability to function well in a fast-paced and stressful environment.  Basic understanding of and commitment to taking a person-centered, recovery-oriented, and trauma-informed approach.  Strong analytical and problem-solving skills.  Education & Experiences: High School diploma or equivalent.  Further education in human services a plus.  Experience providing direct services to homeless individuals.  Experience providing office management / administrative support in a fast-paced setting.  Experience with multi-line phone system/s.  Experience working at the front desk.  Experience in customer service.  Proficient in Microsoft Office platforms (Outlook, Teams, Word, Excel, and Power Point).  Lived experience preferred.  Haitian Creole strongly preferred.     Physical Requirements: Prolonged periods of sitting at a desk and working on a computer.  Must be able to lift and carry 10-20 pounds independently.  Frequently moving throughout multi-level building.  Constantly operate computers and other office machinery, such as copy machines, computer printers, projectors.   SFH is an Equal Employment Opportunity Employer committed to a diverse and inclusive workforce where all staff can reach their fullest potential. We welcome everyone who has lived experience of homelessness and/or recovery, and those who have faced historic barriers to competitive employment, in particular Black, Indigenous, and People of Color (BIPOC), and those who are multi-lingual or multi-cultural and members of the LGBTQ+ community. Reasonable accommodations may be made to enable individuals with disabilities to perform these duties. This job description is subject to change and does not restrict management’s right to assign or reassign duties and responsibilities to this job at any time.
Washington State Department of Ecology
Statewide Resources Section Administrative Assistant (Administrative Assistant 3)
Washington State Department of Ecology
Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Statewide Resources Section Administrative Assistant (Administrative Assistant 3)   within the  Solid Waste Management Program . Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule: This position is eligible for telework and flexible schedule options. A minimum of  three (3)  days per week is required in the office. Schedules are dependent upon position needs and are subject to change.   Duties As the Statewide Resources Section Administrative Assistant, you’ll play a vital role in supporting Ecology’s Solid Waste Management Program (SWM). In this position, you’ll provide essential administrative, technical, and communication support to a team dedicated to advancing recycling, waste reduction, biosolids and septage regulation, public education, and environmental justice across Washington. Your work offers variety and challenge - from coordinating publications and managing statewide recycling data to facilitating meetings and serving as the program’s SharePoint administrator. You’ll help ensure smooth operations, support effective communication and information management, and maintain accurate and organized records.  This role is ideal for someone who is highly organized, detail-oriented, and enjoys working collaboratively in a dynamic team environment. It also offers opportunities to develop technical, communication, and leadership skills while contributing to meaningful environmental work. What You Will Do: Provide administrative support to the SWM Statewide Resources Section manager and staff, including correspondence and records management as well as reviewing and processing personnel paperwork. Coordinate meetings and logistics, including scheduling, organizing, and facilitating MS Teams and Zoom meetings, arranging travel and training, preparing materials, and taking meeting notes. Support publications and communications by reviewing and editing documents for Plain Language and accessibility. Serve as the SWM SharePoint Site Administrator.  Enter and maintain recycling and waste data and conduct research to support annual program recycling reports. Participate in team initiatives and help improve administrative systems and workflows. About the Solid Waste Management  Program's Statewide Resources Section The Statewide Resources Section provides program-wide support for Ecology’s Solid Waste Management Program. Our staff lead work on statewide recycling data, grants administration, IT systems, and program communications, and support rulemaking, and other cross-program initiatives. We are a collaborative, solutions-focused team that partners closely with staff across the program to help them succeed. The section fosters a professional, supportive work environment where teamwork and mutual respect are central to how we operate. Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Four (4) years of experience and/or education as described below: Experience:  in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education:  a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field.   Examples of how to qualify: 4 years of experience AND a high school diploma or equivalent.  3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 1 year of experience AND 90-119 semester or 135-179 quarter college credits. 1 year of experience as an Administrative Assistant 2, at the Department of Ecology. No experience AND a Bachelor’s degree or higher. Additional Required Knowledge, Skills and Abilities: Experience supporting management, including managing calendars, coordinating meetings, assisting with correspondence, and demonstrating exceptional organizational skills.  High level of proficiency with Microsoft Office products including: Word, Excel, Outlook.  Experience using SharePoint for collaboration, document management, and secure information sharing.  Experience scheduling, coordinating, and managing virtual meetings for groups.  Excellent written and verbal communication skills, with strong attention to detail.  Experience preparing documents to meet agency standards, including formatting, proofreading, and ensuring accuracy and consistency.  Ability to learn, understand, implement, and accurately manage office processes.  Desired Qualifications: Experience as a SharePoint Administrator, including site management, permissions, and providing user support.  Experience leading or managing office operations for a work unit of 15 or more staff.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact Kelsey Dunne   at   Kelsey.Dunne@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave *,  11 Paid Holidays per year *,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives   (Download PDF reader) ,  Combined Fund Drive ,  SmartHealth  * Click here for more information    To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Oct 24, 2025
Full time
Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Statewide Resources Section Administrative Assistant (Administrative Assistant 3)   within the  Solid Waste Management Program . Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule: This position is eligible for telework and flexible schedule options. A minimum of  three (3)  days per week is required in the office. Schedules are dependent upon position needs and are subject to change.   Duties As the Statewide Resources Section Administrative Assistant, you’ll play a vital role in supporting Ecology’s Solid Waste Management Program (SWM). In this position, you’ll provide essential administrative, technical, and communication support to a team dedicated to advancing recycling, waste reduction, biosolids and septage regulation, public education, and environmental justice across Washington. Your work offers variety and challenge - from coordinating publications and managing statewide recycling data to facilitating meetings and serving as the program’s SharePoint administrator. You’ll help ensure smooth operations, support effective communication and information management, and maintain accurate and organized records.  This role is ideal for someone who is highly organized, detail-oriented, and enjoys working collaboratively in a dynamic team environment. It also offers opportunities to develop technical, communication, and leadership skills while contributing to meaningful environmental work. What You Will Do: Provide administrative support to the SWM Statewide Resources Section manager and staff, including correspondence and records management as well as reviewing and processing personnel paperwork. Coordinate meetings and logistics, including scheduling, organizing, and facilitating MS Teams and Zoom meetings, arranging travel and training, preparing materials, and taking meeting notes. Support publications and communications by reviewing and editing documents for Plain Language and accessibility. Serve as the SWM SharePoint Site Administrator.  Enter and maintain recycling and waste data and conduct research to support annual program recycling reports. Participate in team initiatives and help improve administrative systems and workflows. About the Solid Waste Management  Program's Statewide Resources Section The Statewide Resources Section provides program-wide support for Ecology’s Solid Waste Management Program. Our staff lead work on statewide recycling data, grants administration, IT systems, and program communications, and support rulemaking, and other cross-program initiatives. We are a collaborative, solutions-focused team that partners closely with staff across the program to help them succeed. The section fosters a professional, supportive work environment where teamwork and mutual respect are central to how we operate. Qualifications For detailed information on how we calculate experience, please visit our  Recruitment website .   Required Qualifications: Four (4) years of experience and/or education as described below: Experience:  in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education:  a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field.   Examples of how to qualify: 4 years of experience AND a high school diploma or equivalent.  3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 1 year of experience AND 90-119 semester or 135-179 quarter college credits. 1 year of experience as an Administrative Assistant 2, at the Department of Ecology. No experience AND a Bachelor’s degree or higher. Additional Required Knowledge, Skills and Abilities: Experience supporting management, including managing calendars, coordinating meetings, assisting with correspondence, and demonstrating exceptional organizational skills.  High level of proficiency with Microsoft Office products including: Word, Excel, Outlook.  Experience using SharePoint for collaboration, document management, and secure information sharing.  Experience scheduling, coordinating, and managing virtual meetings for groups.  Excellent written and verbal communication skills, with strong attention to detail.  Experience preparing documents to meet agency standards, including formatting, proofreading, and ensuring accuracy and consistency.  Ability to learn, understand, implement, and accurately manage office processes.  Desired Qualifications: Experience as a SharePoint Administrator, including site management, permissions, and providing user support.  Experience leading or managing office operations for a work unit of 15 or more staff.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact Kelsey Dunne   at   Kelsey.Dunne@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave *,  11 Paid Holidays per year *,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives   (Download PDF reader) ,  Combined Fund Drive ,  SmartHealth  * Click here for more information    To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Front Range Community College
Resource Specialist
Front Range Community College
If interested in this position, please apply using the link below: https://www.schooljobs.com/careers/frontrange/jobs/5120451/resource-specialist Who We Are With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek. One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body. The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence. Who You Are The Gateway to College Resource Specialist is responsible for comprehensive support of students who have been dropped out of high school or are at risk of dropping out of high school, and who are reengaging in their education through a dropout prevention and recovery dual enrollment program at FRCC called “Gateway to College”. This is a hybrid position that involves both facilitation of advising classes and case management/counseling. The Resource Specialist works directly with approximately 40 students per semester, dually enrolled in high school and college who are working towards earning a high school diploma as well as college credit. Students in the “GTC” program attend full time at the FRCC Westminster Campus. The Resource Specialist facilitates two Gateway to College/FRCC courses – Advanced Academic Achievement and/or Semester Survival (AAA1009 and/or AAA0050). The Resource Specialist also case manages a caseload of approximately 30-40 Gateway to College students each semester. At the close of each semester, the Resource Specialist will work with the Gateway to College team to ensure all students successfully transition to their next semester of general ed college courses, and/or are prepared to graduate and transition to their post-secondary plan. This position requires a person to be skilled in advising, counseling, classroom facilitation, and case management. It also requires an understanding and willingness to work creatively with high school students facing several barriers to their education in a college setting. The Resource Specialist will serve as a liaison to faculty/instructors and staff, student support systems, and Gateway to College program staff/instructors for students on their caseload. The position also supports enrollment efforts as part of a team by conducting presentations, interviews, acceptance meetings, and administering assessment testing.  This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence and may require occasional travel to all three FRCC campuses. Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer. SALARY:  $55,046 - $57,798 annually The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value. BENEFITS:  For information about benefits, please view   APT & Faculty Benefits . SELECTION PROCESS:  Position will remain open until filled with a priority deadline of November 4, 2025. This posting may be used to fill multiple or similar positions. Preliminary screening will be made on the basis of a completed application package submitted by the candidate. In your application, please include a resume and cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the Gateway to College Resource Specialist. Primary Duties Build Individual Relationships Build strong relationships with individual students. This includes engaging in authentic and open dialogue with a focus on student strengths and abilities.  Utilize strengths-based approaches and appreciative advising strategies to engage students and help them build self-efficacy and confidence. Engage in regular 1:1 meetings with students that support students holistically – both with academic and non-academic interventions. Utilize wrap around support services to remove barriers to success.  This also requires one to own and acknowledge their own mistakes in order to build trust with students, as well as an ownership and acknowledgement of potential biases, privilege and power when building relationships with students.   Build community and culture Actively and intentionally build community within each classroom/cohort.  Create activities and events that create a positive identity as a Gateway to College student, implement daily/weekly activities or rituals that helps the community build support among peers, and allows everyone to feel welcomed and included.  Create and follow through with regular celebrations to acknowledge student success and connect students to one another.   Case management Communication and holistic support - Engage in intensive student support to include interventions that address both academic and nonacademic barriers to educational success (i.e. parent meetings, parent calls, student meetings, referrals to wrap around services, success plans, accountability interventions, etc.). High levels of communication with students is required for this position and includes talking to them each day to ensure they are attending regularly, keeping up with work and accessing support.  This also requires high levels of communication with support systems outside of the program (parents, mentors, tutors, counselors, probation officers, etc).  Also serves as a liaison between students and GTC faculty and staff. Classroom facilitation Each semester, facilitate at least 1-2 AAA courses (AAA1009 and/or AAA0050) with up to 22 Gateway to College students. Plan and execute activities and projects, monitor grades, provide academic and soft skill support, create and execute lesson plans according to the classroom syllabus and course content goals. Support students in planning their future classes, pathways and degree selection. Help students use navigate to register for college courses.   Equity minded teamwork Work on a small team of dedicated staff members to innovate, plan, collaborate and implement equity and antiracist focused best practices and curriculum for students who have dropped out or are at risk of dropping out of high school.  This requires a high level of dedication to working effectively on a team, strong communication skills, being aware of biases, communicating openly and honestly, and always working in the best interests of students and student success.    Enrollment Support the Assistant Director with enrollment processes to include – conducting prospective student interviews, information session support, completing student write ups for school districts, and facilitating acceptance meetings for new students, all with a lens of equity focuses strategies.    Required Competencies Mission, Vision & Values:  Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals. Student Centeredness:  Places the student at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do. Data Usage and Innovation:  Look at the data within the department, paying particular attention to what the data shows about the department's performance and student impact. Works with supervisor to brainstorm changes that can be implemented to improve a program or service that the department provides – especially related to relevant and engaging interventions and support strategies for students to meet their goals. Cultural Self-Awareness & Relationships Building:  Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students. Build open and positive relationships that honor where a student is at. Cultural Competence:  Recognize the need to become knowledgeable about the ways to communicate and support students of other backgrounds. Change approach to reflect the new learning. Written and Verbal Communication:  Constant communication with students, frequent communication with parents/support people, frequent email and in person/online with GTC team and instructors. One on one check-in meetings and group meetings weekly. Operational Planning & Accountability : Have an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understand the department's expectations to find proactive ways to support the goals of the department. Follow through with what you say you will do with students, hold students accountable with a balance of support and accountability. Equity Mindedness:  Learn to view department operations through an equity lens. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals. Equity minded approaches with students, parents, staff and students that focus on anti-racist ideas and actions. Team Building:  Participate in team-building exercises and strive to build positive and collaborative relationships with colleagues both within the department and in other departments within the college. Collaboration:  Willingness to work with colleagues across departments to further student engagement. Work closely within the GTC team in planning, meetings, and communication to ensure all are on the same page. Leading from the Middle:  Lead from your position by not only closely examine your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to be more student centered. Strong Technology Skills:  Ability to use or learn various platforms. Be willing to trouble shoot and find answers, try different things if technology isn’t working. Heavy use of spreadsheets, email, chats, and Banner. Qualifications Required Education/Training & Work Experience: Bachelor’s Degree in Social Work, Psychology, Human Services or related field. 2 years’ experience working in field of education, social work, counseling, human services or related field. To include: Demonstrated experience working with diverse groups.  Demonstrated experience working with “at risk” youth/students. Demonstrated experience working with groups of students/youth.  Demonstrated experience on a team of service providers/educators working together to meet client or student needs.  Preferred Education/Training & Work Experience: Ability to communicate effectively in Spanish. Welcoming. Respectful. Inclusive. Together, we are FRCC. For information on Front Range Community College’s Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view   FRCC’s Annual Security Report .
Oct 23, 2025
Full time
If interested in this position, please apply using the link below: https://www.schooljobs.com/careers/frontrange/jobs/5120451/resource-specialist Who We Are With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek. One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body. The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence. Who You Are The Gateway to College Resource Specialist is responsible for comprehensive support of students who have been dropped out of high school or are at risk of dropping out of high school, and who are reengaging in their education through a dropout prevention and recovery dual enrollment program at FRCC called “Gateway to College”. This is a hybrid position that involves both facilitation of advising classes and case management/counseling. The Resource Specialist works directly with approximately 40 students per semester, dually enrolled in high school and college who are working towards earning a high school diploma as well as college credit. Students in the “GTC” program attend full time at the FRCC Westminster Campus. The Resource Specialist facilitates two Gateway to College/FRCC courses – Advanced Academic Achievement and/or Semester Survival (AAA1009 and/or AAA0050). The Resource Specialist also case manages a caseload of approximately 30-40 Gateway to College students each semester. At the close of each semester, the Resource Specialist will work with the Gateway to College team to ensure all students successfully transition to their next semester of general ed college courses, and/or are prepared to graduate and transition to their post-secondary plan. This position requires a person to be skilled in advising, counseling, classroom facilitation, and case management. It also requires an understanding and willingness to work creatively with high school students facing several barriers to their education in a college setting. The Resource Specialist will serve as a liaison to faculty/instructors and staff, student support systems, and Gateway to College program staff/instructors for students on their caseload. The position also supports enrollment efforts as part of a team by conducting presentations, interviews, acceptance meetings, and administering assessment testing.  This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence and may require occasional travel to all three FRCC campuses. Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer. SALARY:  $55,046 - $57,798 annually The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value. BENEFITS:  For information about benefits, please view   APT & Faculty Benefits . SELECTION PROCESS:  Position will remain open until filled with a priority deadline of November 4, 2025. This posting may be used to fill multiple or similar positions. Preliminary screening will be made on the basis of a completed application package submitted by the candidate. In your application, please include a resume and cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the Gateway to College Resource Specialist. Primary Duties Build Individual Relationships Build strong relationships with individual students. This includes engaging in authentic and open dialogue with a focus on student strengths and abilities.  Utilize strengths-based approaches and appreciative advising strategies to engage students and help them build self-efficacy and confidence. Engage in regular 1:1 meetings with students that support students holistically – both with academic and non-academic interventions. Utilize wrap around support services to remove barriers to success.  This also requires one to own and acknowledge their own mistakes in order to build trust with students, as well as an ownership and acknowledgement of potential biases, privilege and power when building relationships with students.   Build community and culture Actively and intentionally build community within each classroom/cohort.  Create activities and events that create a positive identity as a Gateway to College student, implement daily/weekly activities or rituals that helps the community build support among peers, and allows everyone to feel welcomed and included.  Create and follow through with regular celebrations to acknowledge student success and connect students to one another.   Case management Communication and holistic support - Engage in intensive student support to include interventions that address both academic and nonacademic barriers to educational success (i.e. parent meetings, parent calls, student meetings, referrals to wrap around services, success plans, accountability interventions, etc.). High levels of communication with students is required for this position and includes talking to them each day to ensure they are attending regularly, keeping up with work and accessing support.  This also requires high levels of communication with support systems outside of the program (parents, mentors, tutors, counselors, probation officers, etc).  Also serves as a liaison between students and GTC faculty and staff. Classroom facilitation Each semester, facilitate at least 1-2 AAA courses (AAA1009 and/or AAA0050) with up to 22 Gateway to College students. Plan and execute activities and projects, monitor grades, provide academic and soft skill support, create and execute lesson plans according to the classroom syllabus and course content goals. Support students in planning their future classes, pathways and degree selection. Help students use navigate to register for college courses.   Equity minded teamwork Work on a small team of dedicated staff members to innovate, plan, collaborate and implement equity and antiracist focused best practices and curriculum for students who have dropped out or are at risk of dropping out of high school.  This requires a high level of dedication to working effectively on a team, strong communication skills, being aware of biases, communicating openly and honestly, and always working in the best interests of students and student success.    Enrollment Support the Assistant Director with enrollment processes to include – conducting prospective student interviews, information session support, completing student write ups for school districts, and facilitating acceptance meetings for new students, all with a lens of equity focuses strategies.    Required Competencies Mission, Vision & Values:  Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals. Student Centeredness:  Places the student at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do. Data Usage and Innovation:  Look at the data within the department, paying particular attention to what the data shows about the department's performance and student impact. Works with supervisor to brainstorm changes that can be implemented to improve a program or service that the department provides – especially related to relevant and engaging interventions and support strategies for students to meet their goals. Cultural Self-Awareness & Relationships Building:  Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students. Build open and positive relationships that honor where a student is at. Cultural Competence:  Recognize the need to become knowledgeable about the ways to communicate and support students of other backgrounds. Change approach to reflect the new learning. Written and Verbal Communication:  Constant communication with students, frequent communication with parents/support people, frequent email and in person/online with GTC team and instructors. One on one check-in meetings and group meetings weekly. Operational Planning & Accountability : Have an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understand the department's expectations to find proactive ways to support the goals of the department. Follow through with what you say you will do with students, hold students accountable with a balance of support and accountability. Equity Mindedness:  Learn to view department operations through an equity lens. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals. Equity minded approaches with students, parents, staff and students that focus on anti-racist ideas and actions. Team Building:  Participate in team-building exercises and strive to build positive and collaborative relationships with colleagues both within the department and in other departments within the college. Collaboration:  Willingness to work with colleagues across departments to further student engagement. Work closely within the GTC team in planning, meetings, and communication to ensure all are on the same page. Leading from the Middle:  Lead from your position by not only closely examine your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to be more student centered. Strong Technology Skills:  Ability to use or learn various platforms. Be willing to trouble shoot and find answers, try different things if technology isn’t working. Heavy use of spreadsheets, email, chats, and Banner. Qualifications Required Education/Training & Work Experience: Bachelor’s Degree in Social Work, Psychology, Human Services or related field. 2 years’ experience working in field of education, social work, counseling, human services or related field. To include: Demonstrated experience working with diverse groups.  Demonstrated experience working with “at risk” youth/students. Demonstrated experience working with groups of students/youth.  Demonstrated experience on a team of service providers/educators working together to meet client or student needs.  Preferred Education/Training & Work Experience: Ability to communicate effectively in Spanish. Welcoming. Respectful. Inclusive. Together, we are FRCC. For information on Front Range Community College’s Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view   FRCC’s Annual Security Report .
DC News Now - WDCW/WDVM
Assistant Director / Director- REQ-38774
DC News Now - WDCW/WDVM
DC News Now is seeking a skilled Associate Director / Director to join our production team. This position directs live weekend newscasts and serves as an Associate Director or fill-in Director during the week, supporting the seamless execution of daily shows and live events. This role is ideal for someone who thrives in live control room environments, demonstrates strong communication and timing skills, and understands both the editorial and technical sides of news production. The AD/Director will play a key operational role in maintaining broadcast quality, consistency, and timing across all platforms. Key Responsibilities: Direct live newscasts, breaking news, and special programming using broadcast automation systems such as, ENPS, Ross OverDrive, Xpression and Bit Central. Execute all technical elements, video playback, graphics, transitions, audio, and camera framing, with precision and speed. Lead control room communication with producers, anchors, technical directors, and floor crew to ensure a smooth and polished on-air product. Make quick operational decisions during live broadcasts and breaking news. Maintain consistent production standards aligned with DC News Now and Nexstar brand expectations. Work closely with the Director to time live newscasts, manage commercial breaks, and communicate cues to anchors and studio staff. Track show timing and assist in coordinating changes on the fly during live broadcasts. Fill in as Director on weekdays when needed, ensuring a seamless broadcast experience. Performs production and operations related duties as assigned by management. Collaborate with engineering and operations teams to troubleshoot and resolve technical issues. Participate in pre-production planning, rehearsals, and execution of live remotes and special coverage. Maintain professional communication and composure in a fast-paced, live news environment. Qualifications: Minimum 2 years of experience as an Associate Director, Director, or Technical Director in a live television environment. Strong knowledge of broadcast automation and newsroom systems (ENPS, Ross OverDrive) Excellent multitasking, timing, and communication skills under pressure. Must be able to work flexible hours, as assigned by manager, including weekends, holidays, and during breaking news events. Compensation range: $27-$29 hourly commensurate with experience and skill level.  Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more.   
Oct 13, 2025
Full time
DC News Now is seeking a skilled Associate Director / Director to join our production team. This position directs live weekend newscasts and serves as an Associate Director or fill-in Director during the week, supporting the seamless execution of daily shows and live events. This role is ideal for someone who thrives in live control room environments, demonstrates strong communication and timing skills, and understands both the editorial and technical sides of news production. The AD/Director will play a key operational role in maintaining broadcast quality, consistency, and timing across all platforms. Key Responsibilities: Direct live newscasts, breaking news, and special programming using broadcast automation systems such as, ENPS, Ross OverDrive, Xpression and Bit Central. Execute all technical elements, video playback, graphics, transitions, audio, and camera framing, with precision and speed. Lead control room communication with producers, anchors, technical directors, and floor crew to ensure a smooth and polished on-air product. Make quick operational decisions during live broadcasts and breaking news. Maintain consistent production standards aligned with DC News Now and Nexstar brand expectations. Work closely with the Director to time live newscasts, manage commercial breaks, and communicate cues to anchors and studio staff. Track show timing and assist in coordinating changes on the fly during live broadcasts. Fill in as Director on weekdays when needed, ensuring a seamless broadcast experience. Performs production and operations related duties as assigned by management. Collaborate with engineering and operations teams to troubleshoot and resolve technical issues. Participate in pre-production planning, rehearsals, and execution of live remotes and special coverage. Maintain professional communication and composure in a fast-paced, live news environment. Qualifications: Minimum 2 years of experience as an Associate Director, Director, or Technical Director in a live television environment. Strong knowledge of broadcast automation and newsroom systems (ENPS, Ross OverDrive) Excellent multitasking, timing, and communication skills under pressure. Must be able to work flexible hours, as assigned by manager, including weekends, holidays, and during breaking news events. Compensation range: $27-$29 hourly commensurate with experience and skill level.  Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more.   
Legal Secretary I - Juvenile Probation
Clark County
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Ready to Be a Force for Positive Change? Join Our Fast-Paced Team and Help Transform Young Lives! About Juvenile Court: The Juvenile Court is a division of Clark County Superior Court, dedicated to serving youth under 18 who face challenges involving the law, abuse, neglect, or abandonment. Our work extends beyond the courtroom, reaching into the community to provide resources for positive change and support healthy development. We are committed to a Balanced and Restorative Justice approach, focused on healing, accountability, and growth for youth, families, and the community. A powerful mission drives our team: To prevent young people from becoming further involved in the criminal justice system. Our Mission: "We will put our energy and resources into the future. Our focus will be on what needs to be healed, what needs to be repaid, what needs to be learned."   Clark County Juvenile Court Statement of Values: At Clark County Juvenile Court, we are dedicated to building a supportive and welcoming environment for both our team and the individuals we serve. We believe that when varied voices are heard and valued, we are better equipped to understand and respond to the needs of our community. We are committed to treating everyone with dignity and respect. If you are looking for an environment that embraces these values, we invite you to apply.   We strongly encourage applications from women, people of color, LGBTQ+ individuals, and others who are underrepresented in the field of law and justice.   Who We Are Looking For: We seek a highly motivated and detail-oriented Legal Secretary I to join our fast-paced team. The ideal candidate will possess exceptional ethical judgment, a passion for public service, and an unwavering commitment to upholding the highest standards of integrity. As a Legal Secretary I, you will play a vital role in supporting the court's operations and ensuring the efficient and fair administration of justice, directly contributing to our mission of redemption and positive change.   ​Your Role: As a Legal Secretary I, you will provide essential clerical support within a legal environment, directly contributing to the court's mission. Your responsibilities will include: Producing and filing legal documents with accuracy and efficiency. Navigating statewide data systems (JIS, JCS, SCOMIS) and the Juvenile Department case management system (C3MS).   Performing detailed data entry and generating reports.   Providing exceptional customer service at the counter and via phone, demonstrating empathy and professionalism while responding to inquiries from the public and other parties.   Maintaining accurate records, calendars, and schedules.   Handling incoming calls and mail with discretion and efficiency.   Operating personal computers and standard office equipment.   Transcribing legal correspondence and documents.   Securing appropriate signatures and authorizations.   Maintaining case files and records dates for subsequent actions.   Ordering and maintaining supplies of legal forms and office materials.   This posting is open until filled with a first review date of 10/10/25 and the posting may close after that without notice. Qualifications Qualifications: One (1) year of clerical experience in a legal setting, including significant experience with personal computer applications, particularly Microsoft Word.   Completion of a legal secretarial course offered by a community college or business school (45 quarter or semester credit hours with at least ten (10) hours in legal coursework) may be substituted for the required experience. Knowledge of:  Legal terminology, forms, policies, and techniques; general office practices and procedures; appropriate business and legal grammar; word processing and database applications; operation of general office equipment such as copiers, faxes, telephones, and personal computers. Ability to: Word process legal documents with few errors; establish and maintain effective working relationships with co-workers, public officials, and the general public; operate general office equipment; accomplish work within established timeframes; communicate effectively orally and in writing; adhere to prescribed office routines; maintain a neat personal appearance and courteous attitude toward the public and fellow employees. Maintain reliable attendance. Maintaining regular and punctual attendance is essential for public service. This position provides critical services to the community. The successful candidate must be reliable and committed to fulfilling their duties consistently. This position requires a strong work ethic and the ability to maintain a consistent schedule to ensure the smooth and efficient operation of the department and the continued delivery of vital services to the community ​ ​Preferred Qualifications:  Experience in criminal law and/or a criminal justice agency (e.g., law enforcement, court system). Essential Qualities: Unwavering Ethics and Integrity: You understand the importance of maintaining confidentiality, impartiality, and professionalism in all aspects of your work, adhering to the principles of the Code of Judicial Conduct.   Dedication to Redemption and Public Service : You are passionate about making a profound and positive impact in the lives of youth and families and are deeply committed to the principles of Balanced and Restorative Justice. As a public servant, you understand the importance of serving the citizens of Clark County by providing essential services and ensuring the continuity of operations, demonstrating a collective responsibility to support the well-being of our community.   Strong Communication and Interpersonal Skills: You can communicate effectively with diverse individuals, including court staff, public officials, and members of the community, with a focus on providing exceptional customer service in a fast-paced environment.   Exceptional Organizational and Time-Management Skills: You thrive in a fast-paced setting, managing multiple priorities, meeting deadlines, and maintaining meticulous attention to detail.   Problem-Solving Abilities: You are resourceful, proactive, and able to work independently with limited direction.   Technical Proficiency and Adaptability: You are proficient in computer software applications (Word, Excel, Access, Outlook), legal terminology, and possess the ability and enthusiasm to learn and adapt to evolving technology and information systems, including those within the federal criminal justice information framework.   Reliability, Attendance, and Growth Mindset: You understand the importance of consistent attendance and punctuality to ensure the smooth functioning of the court and the delivery of services to the public. You are eager to learn, grow your skills, and take advantage of opportunities for career advancement within our department and the County. We are committed to promoting from within!   Selection Process: Resumes and other documents must be attached together in the 'Resume Upload' section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application. Application Review (Pass/ Fail) - An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process. Employment references will be conducted for the final candidates and may include verification of education. Examples of Duties Duties may include, but are not limited to, the following: Using word processor, generate basic legal documents according to established formats; secure appropriate signatures, authorizations and mail or route as designated.   Transcribes legal correspondence and documents following instructions and within established formats and/or by reference to similar documents.   Enter and retrieve case information using an appropriate computer-based data system; may prepare reports requiring the extraction of database information.   Responds to questions and provides answers to the public, accessing readily available information from office records, and by regulations on public records and confidentiality.   Screens and refers phone calls and inquiries to the appropriate office or person; reads and routes incoming mail.   Files legal documents with clerks of the court; obtains required signatures and authorizations; maintains case files and records dates on which subsequent actions must occur.   Orders and maintains supplies of legal forms and office materials. Performs other work as assigned.   ​ Disclaimer: This job description is intended to provide a general overview of the position and does not include all duties and responsibilities.   Work Environment: This position offers a hybrid work model, providing the opportunity for a combination of remote work and on-site presence. While a consistent remote schedule may be established (e.g., Mondays and Wednesdays remote, half-day Fridays), flexibility is paramount due to the dynamic nature of juvenile administration. Please note that the specific remote/on-site schedule may vary and is subject to change based on operational needs, including but not limited to court schedule adjustments, crisis response, mandatory trainings, and essential in-person meetings. For example, an established remote day may occasionally require on-site presence. Similarly, the weekly schedule for this role may fluctuate depending on the volume and nature of cases being processed by the department. Candidates must be available to work on-site as needed, often with limited notice. Salary Grade M3.5 Salary Range $22.41 - $29.13- per hour Close Date Open Until Filled Recruiter Keely Warren Email: Keely.Warren@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Sep 25, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary Ready to Be a Force for Positive Change? Join Our Fast-Paced Team and Help Transform Young Lives! About Juvenile Court: The Juvenile Court is a division of Clark County Superior Court, dedicated to serving youth under 18 who face challenges involving the law, abuse, neglect, or abandonment. Our work extends beyond the courtroom, reaching into the community to provide resources for positive change and support healthy development. We are committed to a Balanced and Restorative Justice approach, focused on healing, accountability, and growth for youth, families, and the community. A powerful mission drives our team: To prevent young people from becoming further involved in the criminal justice system. Our Mission: "We will put our energy and resources into the future. Our focus will be on what needs to be healed, what needs to be repaid, what needs to be learned."   Clark County Juvenile Court Statement of Values: At Clark County Juvenile Court, we are dedicated to building a supportive and welcoming environment for both our team and the individuals we serve. We believe that when varied voices are heard and valued, we are better equipped to understand and respond to the needs of our community. We are committed to treating everyone with dignity and respect. If you are looking for an environment that embraces these values, we invite you to apply.   We strongly encourage applications from women, people of color, LGBTQ+ individuals, and others who are underrepresented in the field of law and justice.   Who We Are Looking For: We seek a highly motivated and detail-oriented Legal Secretary I to join our fast-paced team. The ideal candidate will possess exceptional ethical judgment, a passion for public service, and an unwavering commitment to upholding the highest standards of integrity. As a Legal Secretary I, you will play a vital role in supporting the court's operations and ensuring the efficient and fair administration of justice, directly contributing to our mission of redemption and positive change.   ​Your Role: As a Legal Secretary I, you will provide essential clerical support within a legal environment, directly contributing to the court's mission. Your responsibilities will include: Producing and filing legal documents with accuracy and efficiency. Navigating statewide data systems (JIS, JCS, SCOMIS) and the Juvenile Department case management system (C3MS).   Performing detailed data entry and generating reports.   Providing exceptional customer service at the counter and via phone, demonstrating empathy and professionalism while responding to inquiries from the public and other parties.   Maintaining accurate records, calendars, and schedules.   Handling incoming calls and mail with discretion and efficiency.   Operating personal computers and standard office equipment.   Transcribing legal correspondence and documents.   Securing appropriate signatures and authorizations.   Maintaining case files and records dates for subsequent actions.   Ordering and maintaining supplies of legal forms and office materials.   This posting is open until filled with a first review date of 10/10/25 and the posting may close after that without notice. Qualifications Qualifications: One (1) year of clerical experience in a legal setting, including significant experience with personal computer applications, particularly Microsoft Word.   Completion of a legal secretarial course offered by a community college or business school (45 quarter or semester credit hours with at least ten (10) hours in legal coursework) may be substituted for the required experience. Knowledge of:  Legal terminology, forms, policies, and techniques; general office practices and procedures; appropriate business and legal grammar; word processing and database applications; operation of general office equipment such as copiers, faxes, telephones, and personal computers. Ability to: Word process legal documents with few errors; establish and maintain effective working relationships with co-workers, public officials, and the general public; operate general office equipment; accomplish work within established timeframes; communicate effectively orally and in writing; adhere to prescribed office routines; maintain a neat personal appearance and courteous attitude toward the public and fellow employees. Maintain reliable attendance. Maintaining regular and punctual attendance is essential for public service. This position provides critical services to the community. The successful candidate must be reliable and committed to fulfilling their duties consistently. This position requires a strong work ethic and the ability to maintain a consistent schedule to ensure the smooth and efficient operation of the department and the continued delivery of vital services to the community ​ ​Preferred Qualifications:  Experience in criminal law and/or a criminal justice agency (e.g., law enforcement, court system). Essential Qualities: Unwavering Ethics and Integrity: You understand the importance of maintaining confidentiality, impartiality, and professionalism in all aspects of your work, adhering to the principles of the Code of Judicial Conduct.   Dedication to Redemption and Public Service : You are passionate about making a profound and positive impact in the lives of youth and families and are deeply committed to the principles of Balanced and Restorative Justice. As a public servant, you understand the importance of serving the citizens of Clark County by providing essential services and ensuring the continuity of operations, demonstrating a collective responsibility to support the well-being of our community.   Strong Communication and Interpersonal Skills: You can communicate effectively with diverse individuals, including court staff, public officials, and members of the community, with a focus on providing exceptional customer service in a fast-paced environment.   Exceptional Organizational and Time-Management Skills: You thrive in a fast-paced setting, managing multiple priorities, meeting deadlines, and maintaining meticulous attention to detail.   Problem-Solving Abilities: You are resourceful, proactive, and able to work independently with limited direction.   Technical Proficiency and Adaptability: You are proficient in computer software applications (Word, Excel, Access, Outlook), legal terminology, and possess the ability and enthusiasm to learn and adapt to evolving technology and information systems, including those within the federal criminal justice information framework.   Reliability, Attendance, and Growth Mindset: You understand the importance of consistent attendance and punctuality to ensure the smooth functioning of the court and the delivery of services to the public. You are eager to learn, grow your skills, and take advantage of opportunities for career advancement within our department and the County. We are committed to promoting from within!   Selection Process: Resumes and other documents must be attached together in the 'Resume Upload' section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application. Application Review (Pass/ Fail) - An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Practical Exam (Pass/Fail) - This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process. Oral Interview - The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process. Employment references will be conducted for the final candidates and may include verification of education. Examples of Duties Duties may include, but are not limited to, the following: Using word processor, generate basic legal documents according to established formats; secure appropriate signatures, authorizations and mail or route as designated.   Transcribes legal correspondence and documents following instructions and within established formats and/or by reference to similar documents.   Enter and retrieve case information using an appropriate computer-based data system; may prepare reports requiring the extraction of database information.   Responds to questions and provides answers to the public, accessing readily available information from office records, and by regulations on public records and confidentiality.   Screens and refers phone calls and inquiries to the appropriate office or person; reads and routes incoming mail.   Files legal documents with clerks of the court; obtains required signatures and authorizations; maintains case files and records dates on which subsequent actions must occur.   Orders and maintains supplies of legal forms and office materials. Performs other work as assigned.   ​ Disclaimer: This job description is intended to provide a general overview of the position and does not include all duties and responsibilities.   Work Environment: This position offers a hybrid work model, providing the opportunity for a combination of remote work and on-site presence. While a consistent remote schedule may be established (e.g., Mondays and Wednesdays remote, half-day Fridays), flexibility is paramount due to the dynamic nature of juvenile administration. Please note that the specific remote/on-site schedule may vary and is subject to change based on operational needs, including but not limited to court schedule adjustments, crisis response, mandatory trainings, and essential in-person meetings. For example, an established remote day may occasionally require on-site presence. Similarly, the weekly schedule for this role may fluctuate depending on the volume and nature of cases being processed by the department. Candidates must be available to work on-site as needed, often with limited notice. Salary Grade M3.5 Salary Range $22.41 - $29.13- per hour Close Date Open Until Filled Recruiter Keely Warren Email: Keely.Warren@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
District Court Commissioner
Clark County
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary The mission of Clark County District Court is to serve people by delivering exceptional justice services; providing equitable access to the court and its programs; treating everyone with fairness and respect; and promoting diversity in our community and operations. At District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity, because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Find your calling with us! This is a full-time Court Commissioner position pursuant to RCW 3.42.010, appointed by the District Court Judges and reporting thereto. APPLICATIONS MUST BE RECEIVED BY 5 P.M. ON SEPTEMBER 29th, 2025. Qualifications The position requires a bachelor’s degree from an accredited, four-year college or university, and a law degree from an ABA accredited law school (or admission pursuant to APR 6). Candidates must be admitted to practice law in the state of Washington. Candidates must have five (5) years of experience in the practice of law, preferably with an emphasis in Courts of Limited Jurisdiction. Candidates must be a citizen of the United States. Candidates with outstanding, unresolved (WSBA) complaints will not be considered. Candidates will be expected to pass a criminal background check by either the Washington State Patrol or the Clark County Sheriff. Skills: In addition, candidates should possess strong interpersonal skills such as being a self-starter, having a strong work ethic, the ability to build effective relationships with the legal community, the Court, and staff, and excellent writing, legal research, and analytical skills. Selection Process: Application Review – Incomplete applications will not pass the review. Attaching a resume or referring to a resume does not substitute for a completed application. Letter of Interest and Resume (REQUIRED) - All documents must be uploaded simultaneously in the “Upload Resume" section. Candidates will be evaluated based on the content of their application. Those deemed most qualified will be invited to participate in the interview process. Oral Interview—The interview will be job-related and may include, but is not limited to, the qualifications outlined in the job announcement. Employment references may be contacted for the final candidates. Examples of Duties Duties may include, but are not limited to, the following: Acting pursuant to RCW 3.42.020 as directed by the District Court or Presiding/Assistant Presiding Judge; Presiding over criminal, civil and infraction dockets; and Acting in any other judicial officer capacity as directed. Salary Grade Court Appointed.883 Salary Range $16,015.17 - $16,015.17- per month Close Date 09/29/2025 Recruiter Leslie Harrington Smith Email: Leslie.HarringtonSmith@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Sep 18, 2025
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.   For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:   https://www.clark.wa.gov/human-resources/explore-careers-clark-county Job Summary The mission of Clark County District Court is to serve people by delivering exceptional justice services; providing equitable access to the court and its programs; treating everyone with fairness and respect; and promoting diversity in our community and operations. At District Court, we strongly believe in the value and the power of diversity, equity, and inclusion. We are committed to making them central to our mission and vision as we serve our community and each other. We celebrate diversity, because it brings innovation and offers unique perspectives and learning opportunities. We are intentional with advancing equity, because it allows all of us to achieve great things while honoring individual uniqueness. We champion inclusion, because when we belong, we are free to be our genuine best selves and build meaningful partnerships. Find your calling with us! This is a full-time Court Commissioner position pursuant to RCW 3.42.010, appointed by the District Court Judges and reporting thereto. APPLICATIONS MUST BE RECEIVED BY 5 P.M. ON SEPTEMBER 29th, 2025. Qualifications The position requires a bachelor’s degree from an accredited, four-year college or university, and a law degree from an ABA accredited law school (or admission pursuant to APR 6). Candidates must be admitted to practice law in the state of Washington. Candidates must have five (5) years of experience in the practice of law, preferably with an emphasis in Courts of Limited Jurisdiction. Candidates must be a citizen of the United States. Candidates with outstanding, unresolved (WSBA) complaints will not be considered. Candidates will be expected to pass a criminal background check by either the Washington State Patrol or the Clark County Sheriff. Skills: In addition, candidates should possess strong interpersonal skills such as being a self-starter, having a strong work ethic, the ability to build effective relationships with the legal community, the Court, and staff, and excellent writing, legal research, and analytical skills. Selection Process: Application Review – Incomplete applications will not pass the review. Attaching a resume or referring to a resume does not substitute for a completed application. Letter of Interest and Resume (REQUIRED) - All documents must be uploaded simultaneously in the “Upload Resume" section. Candidates will be evaluated based on the content of their application. Those deemed most qualified will be invited to participate in the interview process. Oral Interview—The interview will be job-related and may include, but is not limited to, the qualifications outlined in the job announcement. Employment references may be contacted for the final candidates. Examples of Duties Duties may include, but are not limited to, the following: Acting pursuant to RCW 3.42.020 as directed by the District Court or Presiding/Assistant Presiding Judge; Presiding over criminal, civil and infraction dockets; and Acting in any other judicial officer capacity as directed. Salary Grade Court Appointed.883 Salary Range $16,015.17 - $16,015.17- per month Close Date 09/29/2025 Recruiter Leslie Harrington Smith Email: Leslie.HarringtonSmith@clark.wa.gov Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at  http://www.clark.wa.gov/human-resources/documents . Employee Benefits and additional compensation Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents . Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.    For additional information, check out the Department of Retirement Systems' web site here:  http://www.drs.wa.gov/ If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Entravision Communications
Receptionist / Sales Assistant
Entravision Communications
Summary Responsible for ensuring all callers and visitors are greeted promptly in a friendly and professional manner as well as performing essential office duties and assisting the sales department. Essential Functions Answers main offices phones including CEO’s phones when needed. Promptly passes along phone messages. Prepares, processes, and tracks incoming and outgoing mail and FedEx packages. Tracks, orders, receives, and stocks kitchen and office related supplies. Performs upkeep and maintenance of the common areas, such as the reception area, conference rooms, photocopying/work areas, kitchen, and hallways. Assists in maintaining a professional and organized office setting. Provides administrative support and assistance to all departments as needed. Assists in coordinating and organizing events such as meetings, luncheons, and departmental activities as needed. Assist Sales with order entry, pre-emption notices and makegood offers Competencies Very Strong Attention to Detail. 2.      Excellent Follow Through and Follow Up. 3.      Strong Interpersonal and Writing Skills. 4.      Professional Image Both in Person and Over the Phone. 5.      Multitasking and Prioritizing in a Dynamic Work Environment 6.      Discretion and Confidentiality a Must. 7.      Teamwork. Required Education and Experience Working knowledge of Microsoft Word, Excel, and PowerPoint.  Valid Driver’s License and Personal Transportation. Preferred Education and Experience Degree from an accredited institution. Experience putting together a client presentation or event recap. Bilingual Spanish/English. POSITION TYPE/EXPECTED HOURS OF WORK This is a Full Time position. Actual schedule and hours may vary. SUPERVISORY RESPONSIBILITY Reports directly to Sr. Business Operations Manager Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  TO APPLY, VISIT https://entravision.csod.com/ats/careersite/jobdetails.aspx?site=1&c=entravision&id=4721 Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.  Entravision Communications is an Equal Opportunity Employer.    We encourage women and minorities to apply 
Sep 16, 2025
Full time
Summary Responsible for ensuring all callers and visitors are greeted promptly in a friendly and professional manner as well as performing essential office duties and assisting the sales department. Essential Functions Answers main offices phones including CEO’s phones when needed. Promptly passes along phone messages. Prepares, processes, and tracks incoming and outgoing mail and FedEx packages. Tracks, orders, receives, and stocks kitchen and office related supplies. Performs upkeep and maintenance of the common areas, such as the reception area, conference rooms, photocopying/work areas, kitchen, and hallways. Assists in maintaining a professional and organized office setting. Provides administrative support and assistance to all departments as needed. Assists in coordinating and organizing events such as meetings, luncheons, and departmental activities as needed. Assist Sales with order entry, pre-emption notices and makegood offers Competencies Very Strong Attention to Detail. 2.      Excellent Follow Through and Follow Up. 3.      Strong Interpersonal and Writing Skills. 4.      Professional Image Both in Person and Over the Phone. 5.      Multitasking and Prioritizing in a Dynamic Work Environment 6.      Discretion and Confidentiality a Must. 7.      Teamwork. Required Education and Experience Working knowledge of Microsoft Word, Excel, and PowerPoint.  Valid Driver’s License and Personal Transportation. Preferred Education and Experience Degree from an accredited institution. Experience putting together a client presentation or event recap. Bilingual Spanish/English. POSITION TYPE/EXPECTED HOURS OF WORK This is a Full Time position. Actual schedule and hours may vary. SUPERVISORY RESPONSIBILITY Reports directly to Sr. Business Operations Manager Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  TO APPLY, VISIT https://entravision.csod.com/ats/careersite/jobdetails.aspx?site=1&c=entravision&id=4721 Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.  Entravision Communications is an Equal Opportunity Employer.    We encourage women and minorities to apply 
DC News Now - WDCW/WDVM
Assistant Chief Engineer- REQ-37951
DC News Now - WDCW/WDVM
The Assistant Chief Engineer will assist with overseeing the day to day operations of the Engineering Department and is responsible for the maintenance of all broadcast technology and equipment at the station and transmitter sites. Assists in managing all aspects of the Engineering Department Maintains all broadcast technology and equipment for the station and transmitter sites Ensures station compliance with rules and regulations applicable to FCC, local, state, and federal, laws Works closely with Chief Engineer to implement new technologies and technical infrastructure for the station Assists with managing engineering and technology capital projects to the established budgets. Manages and coordinates fiber connectivity, production setups, A/V routing and patching, audio equipment, graphics systems and editing systems Evaluates, selects, installs, services and maintains station equipment and information technology systems Repairs and maintains station building infrastructures Assists in maintaining station vehicle fleet, including live satellite trucks Communicates with and coordinates equipment maintenance and training with vendors/contractors Performs other duties as assigned   Requirements & Skills :   Associate Degree in Electronics, Communications, or equivalent combination of education and work-related experience preferred Minimum three years' experience with a television broadcasting environment Familiarity with Bit Central, Overdrive, Cambot or ENPS software/hardware products a plus Fluency in English; strong communication, both verbal and written Strong interpersonal and organizational skills Ability to meet deadlines, prioritize assignments, and handle multiple tasks simultaneously Ability to work extended hours, as needed Salary Range: $95,000 - $120,000 commensurate with experience Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more. 
Aug 25, 2025
Full time
The Assistant Chief Engineer will assist with overseeing the day to day operations of the Engineering Department and is responsible for the maintenance of all broadcast technology and equipment at the station and transmitter sites. Assists in managing all aspects of the Engineering Department Maintains all broadcast technology and equipment for the station and transmitter sites Ensures station compliance with rules and regulations applicable to FCC, local, state, and federal, laws Works closely with Chief Engineer to implement new technologies and technical infrastructure for the station Assists with managing engineering and technology capital projects to the established budgets. Manages and coordinates fiber connectivity, production setups, A/V routing and patching, audio equipment, graphics systems and editing systems Evaluates, selects, installs, services and maintains station equipment and information technology systems Repairs and maintains station building infrastructures Assists in maintaining station vehicle fleet, including live satellite trucks Communicates with and coordinates equipment maintenance and training with vendors/contractors Performs other duties as assigned   Requirements & Skills :   Associate Degree in Electronics, Communications, or equivalent combination of education and work-related experience preferred Minimum three years' experience with a television broadcasting environment Familiarity with Bit Central, Overdrive, Cambot or ENPS software/hardware products a plus Fluency in English; strong communication, both verbal and written Strong interpersonal and organizational skills Ability to meet deadlines, prioritize assignments, and handle multiple tasks simultaneously Ability to work extended hours, as needed Salary Range: $95,000 - $120,000 commensurate with experience Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more. 

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