157 Administrative Assistant jobs

Reports To:   Manager of AEL Enrollment and Assessment Services Job Summary Are you passionate about making an impact and empowering others with life changing opportunities?  Is it your time to help be the difference?  If so, Hawkeye Community College has a great opportunity for you!   The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.    The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public.  Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs. Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff. Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments. Enters data into the computer via word processing, spreadsheet, and various other computer applications. Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Reconciles receipts and cash; sends it to the Business O Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets. Records inventory of materials and supplies and orders as needed. Performs other duties as assigned.   Position Specific Responsibilities Important responsibilities and duties may include, but are not limited to, the following: Serves as a proctor in the Assessment Center and remote testing sessions. Assists with the student registration process, including data entry, maintaining logs, and preparing materials. Conducts textbook sales. Assists with the student orientation process, including data entry, maintaining logs, and preparing materials. Maintains partner agency referral records. Assists with the planning of the ELL Next Step C Assists with the planning of the HSC Graduation ceremony. Maintains a CASAS proctor certificate. Maintain badge access and door accessibility schedules utilizing assigned software. Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online. Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.   Minimum Qualifications Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years. Minimum typing speed of 40 net words per minute. Demonstrated high proficiency using all Microsoft Office and/or Google programs. Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports. Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image. Demonstrated organizational skills and time management. Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks. Demonstrated ability to communicate effectively both orally and in writing. Demonstrated ability to work with diverse student populations, including non-native speakers. Demonstrated ability to work effectively in a collaborative team atmosphere. Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment. Demonstrated ability to work a flexible schedule.   Preferred Qualifications Bachelor’s degree in business or related field. Experience with Adult Education and Literacy programs. Proficient in a language other than English   Working Conditions Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p   Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting.  Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.   Employment Status Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).   Application Procedure Complete online application and required materials at hawkeyecollege.edu/employment Submit/Upload a resume, Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and Submit/Upload a cover letter that briefly addresses the following: Your work experience with customer service and receptionist duties. Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database). Your work experience related to handling confidential information. Submit the online application and all required materials by Wednesday, June 29, 2022. Preference will be given to applicants who submit the required materials on or before June 29th.  This position will remain open until filled.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

About KIND:                                                                                                                      Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety. Since 2008, KIND has accepted over 23,000 referrals of children seeking legal representation in their immigration proceedings. KIND has welcomed more than 41,000 attendees to trainings since its founding, cultivating partnerships with over 670 law firms, corporate legal departments, law schools, and bar associations across the country. KIND’s social services program ensures that migrant and refugee children – who have often endured trauma – receive counseling, educational support, medical care, and other comprehensive services. To address the root causes of child migration from Central America and strengthen protection of unaccompanied children, KIND advocates for policy changes and educates lawmakers, the media, and the broader public on the conditions that drive these children to flee their home countries. KIND supports children returning to their home countries by connecting them to essential support services and sponsors gender-based violence prevention programs in Central America to protect children in countries of origin and transit. KIND is also building upon its expertise in the protection of unaccompanied children to encourage the development of pro bono initiatives across Europe in partnership with European NGOs. Position Summary: Reporting to the Director, Administration & Procurement, the Office Operations Assistant is responsible for providing support in the day-to-day operational needs for KIND’s staff and executing on daily needs. They will be supporting and improving operational systems, processes, and functions in support of staff based in the U.S. and internationally. Essential Functions: Provide day-to-day support to all staff ensuring their operational, administrative, and office-wide systems needs are met. Act as a staff liaison regarding general inquiries or basic troubleshooting by addressing needs directly or properly triaging, while providing an excellent and professional customer service experience. Manage multiple communication channels, including the organization information email inbox as well as internal technology and operations support platforms, triaging to applicable parties as needed. In collaboration with Human Resources, assist with on-boarding staff, interns, and fellows. In coordination with supervisors, ensure new staff is set up with all applicable electronic accounts and receive all onboarding materials and equipment in a timely manner. In collaboration with Human Resources, assist with off-boarding staff, interns, and fellows. In coordination with IT support and supervisors, ensure all applicable credentials are revoked at the appropriate time and all KIND-owned equipment is returned. Develop proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed. Monitor & execute tasks related to the organizational furniture, equipment, and office supply procurement program. Assist with the reconciliation of monthly credit card statements and receipt management for the team. Provide support in coordinating and planning logistics pertaining to facilities procurement, moves, and setups of new offices. Develop proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed. Manage and regularly update internal databases, file repositories, and record-keeping systems. Support the Office Operations Team with ongoing projects and operational initiatives; research and compile data, prepare spreadsheets, and create informational materials. Assist the Office Operations Team with calendaring meetings, booking travel, reserving meeting space, notetaking, and ordering food for events. Provide general operations support and perform other duties as assigned. Qualifications and Requirements: Undergraduate degree preferred. Fluency in English is required, and fluency in both English & Spanish is highly preferred. Minimum 2 years of collective work experience; experience performing administrative office duties preferred. Strong organizational and time-management skills with acute attention to detail. Ability to handle multiple tasks and perform well under pressure. A self-starter who takes initiative in finding solutions, with demonstrated ability to execute tasks in a fast-paced environment. Ability to communicate and interact professionally with a variety of stakeholders at various levels throughout the organization. Strong written and verbal communication skills. Demonstrated understanding of technology and technology systems. Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.). Ability to work effectively with people of diverse backgrounds, lived experiences, and communication styles. Committed to prioritizing diversity, equity, and inclusion as well as embracing transparency and authenticity in daily work life. Be disciplined and nimble to ensure delivery on our core mission of access to justice and protection of children’s wellbeing and rights. Experience working and communicating in a remote environment. Work is performed remotely and within the office environment and includes regular interaction via telephone, video conference, IM, and email with KIND’s team and vendors. The ability to lift and move heavy objects as well as light use of tools may be required. KIND requires all staff be COVID vaccinated with the exception of those who have medical or religious beliefs exemptions. Salary: $21-$26.40/hr dependent on experience Application Instructions: Please be advised that an employment application will need to be submitted along with your resume and cover letter in:  https://supportkind.hrmdirect.com/employment/job-opening.php?req=2104466&cust_sort1=100304&&jbsrc=1025 , in order to be considered for the desired role. KIND has an organization-wide commitment to diversity, equity and inclusion. We strive to create a work environment where everyone has a sense of belonging. Individuals from historically underrepresented or underserved communities are strongly encouraged to apply.

Oregon Youth Authority (OYA) is looking to hire an Administrative Support to assist the Facilities Manager and Maintenance and Operations Supervisors in the ongoing operation of OYA's Physical Plant Operations (PPO) department. You will perform administrative support, research, analysis and evaluation in support of the PPO program. Your role: Establishes, monitors, documents and otherwise maintains controls necessary in carrying out lawful program activities. Assist in the research, analysis and/or evaluation in support of specialized program activities. Drafts a variety of correspondence, reports or other documents. T akes minutes at meetings. Organizes and maintains filing systems. Makes travel arrangements. Assists in preparation of Capital Projects Advisory Board reports, Legislative Session reports and drafting interagency agreements. Assists in developing and implementing short- and long- term physical plant goals. Prepares and tracks department performance measures. Develops policies and procedures related to the maintenance and operation of OYA’s statewide facilities, monitors security inventories of equipment, tools and supplies. Reviews work order requests via PPO’s computerized maintenance management system.  Tracks budget and project documents in regards to assigned PPO projects. Gathers loss data, photographs and reports; evaluates information and prepares claims for DAS Risk Management which includes a thorough analysis of incidences. Works with DAS Fleet Services and agency managers in the administration of the OYA motor vehicle fleet. To request a copy of the position description, which includes all duties and working conditions, please email OYA HR Recruiter. Additional Information: Telecommute/Remote Work: This position is eligible for part-time (flexible) telecommute/remote work. This position is based at our Central Office in Salem, Oregon and may be required to come in to the MacLaren Youth Correctional Facility in Woodburn, OR on an as needed basis and/or to travel to facilities/field offices throughout the state. Representation: This position is represented by the Service Employees International Union (SEIU/OPEU). Relocation: Possible relocation assistance may be available. This recruitment may be used to fill future vacancies. ABOUT OYA At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments. If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you!  People of color, women, and other members of historically marginalized communities are strongly encouraged to apply! Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture  bit.ly/work4OYA . For more information please visit  www.oregon.gov/oya . What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan . Discover more about working in Oregon state government by  clicking here . What You Need To Qualify two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. Note: One year of postsecondary education may be substituted for up to one year of the experience. Special Requirements Driver's License: Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s). DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It’s how we will choose whom to move forward! Note: You do not need to have all of these qualities to be eligible for this position. Demonstrated excellent customer service experience Experience working with Building maintenance work order system (opening, closing, tracking) Data entry experience in Computerize Maintenance Management Systems (CMMS) Demonstrated experience tracking information for building maintenance departments such as asset inventory, budget/financial, department's projects and tasks, energy use (electricity, water, gas, etc.), building life safety system inspection (fire alarm, fire suppression, etc.) Experience with purchase orders. (creating, tracking, etc.) Experience with maintaining managers' schedules and priorities and coordinating meeting logistics Proficient with Microsoft Office Word, Excel and PowerPoint or similar software. Experience with emergency action plan maintenance and development Two years or more experience with building maintenance departments. How to apply: Complete the application fully. Complete the questionnaire / supplemental questions. After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox. If you are a veteran, you may receive preference. Click here for more information about veterans’ preference . The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. Good Information To Know: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be. Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 503-373-7301. Oregon Relay Service can be reached by calling 7-1-1. Pre-employment Checks: In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.  In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities.  In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.  All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment. All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Mission Statement : Hope House Colorado (HHC) empowers parenting teenage moms to achieve personal and economic self-sufficiency and to understand their significance in God’s sight, resulting in a healthy future for them and for their children. Position Title:   Operations Assistant Exemption Status: Salaried, Non-Exempt Reports To:   Director of Operations Salary Range: $30,000 - $40,000 Department:  Operations Benefits Eligibility: Eligible Work Environment: This role is expected to work 40 hours/week on the HHC campus, except when offsite for HHC work-related purposes.  Existing schedule is 8 hours per day Monday-Friday; including scheduled evenings shifts. Position Summary: The Operations Assistant (OA) is the first point of contact for all Hope House guests, providing a warm and friendly welcome to our teen moms, volunteers, and visitors. The OA manages the HHC phone system in an efficient and engaging manner, upholds “HHC’s Excellent Environment” standards, and assists donors with in-kind donations, offering sincere appreciation. The OA sets the tone for all who come through the doors, ensuring each guest feels like they have found a place to belong. Duties and responsibilities also include office administration, building management, administrative support and volunteer coordination to ensure efficient operation of the organization. Requirements Alignment with HHC Guiding Principles and commitment to continually working towards the HHC mission Must have a valid driver’s license and current automobile insurance Must pass a criminal background check, driving record check, and drug screen Must be highly organized and detail-oriented Self-starter with the ability to work independently and as part of a team Excellent written, verbal and in-person communication skills Strong customer service skills Flexibility and the capacity to prioritize new tasks Desired Skills and Attributes Experience working in an office environment Bilingual, English & Spanish, preferred Proficient in Microsoft Office Suite Essential Duties and Responsibilities Operational Support: Consistent completion of HHC’s daily operational checklists at the highest level of execution. Coordinate volunteer receptionists, delegate projects and tasks that utilize each volunteer’s strengths, and ensure desk coverage when volunteers are unavailable or working away from the desk. Diligently manage the sign in/sign out process for all guests and teen moms through the Raptor® visitor management system.  Must be comfortable upholding standards and safety protocols and managing tension and occasional conflict. Warmly receive and direct incoming calls, including crisis calls.  Knowledgably provide callers general information about Hope House Colorado, donation times/types of donations accepted, and provide referrals to other programs and community partners. Proactively maintain up to date documentation of reception processes and protocols to ensure efficient operations. Monitor and manage inventory of office supplies; anticipate needs and proactively order supplies to minimize downtime; distribute office supplies as necessary; verify receipt of supplies and organize for ease of access and maintenance of HHC Excellent Environment standards. Building Management: Implement daily opening/closing procedures, which include sanitization of common areas, preparation of the front entry area, emptying trash, and cleaning. Receive in-kind donations, follow documentation procedures, and move items to storage area in a timely manner. Oversee evening meals provided to HHC teen moms, which includes assisting volunteers when they come to deliver or prepare a meal, and cleanup of the dining room afterward. Maintain facility software (Brightly) and assist in adding/removing employee access when needed. Enter work orders into Brightly for maintenance & repair. Assist with building tours as requested upon receipt of in-kind donations & meals. Lead Facilities Training for new staff and interns. Administrative Support: Complete assigned Operations, HR, IT & Facilities tasks for Director of Operations (DO) and Office Administrator with precision and in a timely manner. Complete new hire onboarding tasks – order name tags, set up printer/scanner for new employees, send Master Calendar invitations, add new staff to weekly devotions schedule and employee phone list, etc. Complete and submit monthly expense reports for the Operations & Finance Team and assist in month end reconciliation. Support DO in reviewing and updating administrative systems for efficient operations. Efficiently complete administrative duties such as filing, typing, copying, binding, scanning etc. Organize and maintain computer and manual filing systems as assigned. Contribute to team effort by accomplishing related tasks as needed. Handle sensitive information in a confidential manner.   Other Duties and Responsibilities Promote the values of HHC throughout the organization and external relationships. Attend team and organizational meetings, activities, and events. Collaborate with HHC staff and perform job duties to advance the organization’s mission and vision. Coordinate, supervise, support, and appreciate HHC volunteers. Demonstrate ability to work independently and within a team, seeking guidance as appropriate. Comply with all organizational policies and procedures.   Physical Requirements:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, stand, and walk as well as bend, squat, and climb stairs.  The employee must be able to lift and or move up to 30 pounds.   Supervisory Duties: None Competencies: Accountability & Dependability – Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Attention to Detail – diligently attends to details and pursues quality in accomplishing tasks Interpersonal Savvy – Relates well to all people; builds appropriate rapport and uses diplomacy and tact to diffuse even high-tension situations comfortably. Time Management – Uses time effectively and efficiently Results Focus & Initiative – Focuses on desired outcomes and how best to exceed goals successfully. Compassion – Genuinely cares about people Priority Setting – Spends time and the time of others on what’s important; can quickly sense what will help or hinder accomplishing a goal Action Oriented – Enjoys working hard; is action oriented and full of energy to take on challenges Quick Learner – enjoys the challenge of unfamiliar tasks Stakeholder Focus – Dedicated to meeting the expectations and requirements of internal and external stakeholders; gets first-hand information from them and uses it for improvements Note:  This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this position. We are a team and support each other in all ways necessary to continue working toward the Hope House mission. Benefits:  HHC benefits are available to employees who consistently work a minimum of 24 hours a week, therefore this position is eligible for benefits. Benefits offered are subject to change at HHC's sole discretion. Health Benefits: Employees may elect medical, dental, vision & life insurance plans. Simple IRA: Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary. Paid Time Off (PTO): Vacation: Upon hire, employees earn 6 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC. Holidays: HHC observes eleven (11) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted either the week of Christmas or the week of New Year’s off, to be scheduled at the discretion of their supervisor. Sick Leave:  HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA). 

Responsible for assisting the The Woodlands, TX lending team as directed in the following areas; servicing, processing, lending/origination and serve as a resource for completing assigned projects and tasks as needed along with other administrative duties. Responsible for preparing and/or coordinating loan documentation for consumer, commercial, and real estate loans Coordinate loan and deposit related due diligence as requested by Loan Production Officer(s) Manage and coordinate various loan and deposit related customer requests and provide problem resolution when necessary Prepare and prefill internal lending forms for the Loan Production Officer(s) Maintain the sales pipeline report, CRM system inputs, and assist the Loan Production Officer(s) with updating to prepare for weekly staff meetings Manage the receipt and organization of prospect documentation and forms from the Loan Production Officer(s) Other customary administrative tasks as requested Education, Requirements and Skills:   High school diploma or equivalent College degree preferred 1-2 years of banking or job related experience Computer skills including MS Word, Excel and Outlook Track record of providing competent, friendly and professional customer service Excellent written and verbal communication skills Ability to work well independently and within a team environment with proven ability to meet deadlines Attention to detail a must; must be a self-starter with the ability to multi-task Strong organizational and time management skills with the ability to learn and prioritize specialized loan processing tasks Salary Grade 03 EOE/Disability/Veteran

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III.   The successful candidate may be assigned to either the Melbourne Campus or the Cocoa Campus in Melbourne or Cocoa, Florida.   Provides administrative support to the Collegewide Chair and faculty within the disciplines.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. Associate’s degree from a regionally accredited institution preferred. At least 5 years of related work experience. Excellent communication (both written and oral) and customer service skills. Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality. Proficient in use of computer/word processing software preferably to include Banner. Ability to work independently and good problem-solving skills. Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license.  In such cases, a valid Florida ID is required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to occasionally lift, push, pull and/or move up to 40 pounds. Ability to sit at a desk and view display screen for extended periods of time. Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic. Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.   The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.   Applications will be accepted from May 26, 2022 through June 5, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

DESCRIPTION/RESPONSIBILITIES: The Business Management Analyst is responsible for and performs various administrative and operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that will include budget procurement, and other financial matters along with supervision of the Legal Staff Assistants. Duties may also include Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned. The position expectations are commensurate with FR-level. Budget : Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management. Procurement : Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system. Recruitment : Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling). HR Management : Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas). Policy : Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters. Space Planning : Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility-related problems are remedied. Travel : May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics. Event Planning : May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.). Emergency Preparedness : May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.). Performs additional duties as assigned. REQUIRED SKILLS: Qualifications FR- 23 Requires a bachelor’s degree or equivalent experience and a minimum of 1 year of related experience. Must have knowledge of some technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have the ability to work with others on the application of qualitative and quantitative analysis. Must have a good customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities Qualifications FR- 24 Requires a bachelor’s degree or equivalent experience and a minimum of 2 years of related experience. Must have working knowledge of many technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have familiarity with the application of qualitative and quantitative analysis. Must have a strong customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities. Qualifications FR- 25 Requires a bachelor’s degree or equivalent experience and a minimum of 3 years of related experience. Must have excellent knowledge of most technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have demonstrated knowledge of and competence in the application of qualitative and quantitative analysis. Requires excellent analytical and problem-solving ability. Must have excellent customer service orientation and interpersonal skills, to include good oral and written communication skills, as well as the ability to train others and influence change management efforts. Must be able to work effectively with more senior Business Management Analysts and also be able to explain administrative and operations issues/concepts of moderate complexity to staff members as needed. Should possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities. Qualifications FR- 26 Requires a bachelor’s degree or equivalent experience and a minimum of 4 years of relevant experience. Must have advanced knowledge of technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have advanced knowledge of and ability to apply qualitative and quantitative analysis. Requires advanced analytical and problem-solving ability. Must have advanced customer service orientation and interpersonal skills, to include strong oral and written communication skills, as well as the ability to train others and influence or lead change management efforts. Must be able to work effectively with senior management and also be able to explain some complex administrative and operations issues/concepts to staff members. Must possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities. Remarks: Experience with budget and procurement a plus. Supervisory skills a plus. Must possess strong organizational skills; attention to detail; strong analytical ability; and strong oral and written communication skills (including the ability to interact effectively with management and staff at all levels). Must have the ability to handle multiple assignments simultaneously and organize projects and see them through successful completion with minimal supervision. Must be technologically savvy and be proficient with Word and Excel including creating and maintaining complex spreadsheets. Must be able to exercise sound judgment and a high level of discretion given the access to highly sensitive information.

At Rock Health, we’re making healthcare massively better by investing in the next generation of entrepreneurs, advising major corporations on what matters in digital health, and working to scale health equity for all humanity. About Rock Health Advisory: Rock Health Advisory supports leaders within major corporations on strategic initiatives to change healthcare for the better. Through our consulting practice and membership program, we help teams at leading Fortune 500 companies—across healthcare, technology, retail, and more—on strategies to bridge the gap between entrepreneurial innovation and the status quo by improving their existing products and services and building new ones. Put simply, our mandate is impact. We want to make healthcare massively better for every human being. About the Role: We’re hiring a detail-oriented and organized Business Operations Coordinator to work within our growing digital health Consulting practice. You will work directly with the General Manager and Principal as well as the Business Operations Manager of the Consulting practice. You will also interface with the rest of the Rock Health team and work closely with clients and external stakeholders. We are looking for someone eager to grow alongside our growing organization. You will learn a ton about different aspects of running and growing a business and have the chance to take on new opportunities as they emerge. This role is remote, however the team travels to meet in person every ~2 months in various cities for co-working weeks. There are also planned events that happen throughout the year that you may be required to attend. About You: You are a problem solver, always one step ahead with a solution to whatever comes up. You can manage multiple balls in the air without dropping them. You have attention to detail and an eye for value-added improvements. You are organized, but don’t let the process bog you down. You are a positive, open, and reliable teammate—someone your team can always count on. You are eager to work in a team environment that presents opportunities to grow and develop professional skills that are transferable to various career paths. You know that doing excellent work means sharing responsibility and supporting your teammates. You are a resilient person, capable of embracing change and are comfortable with ambiguous situations that require you to learn on-the-job. You are excited by the opportunity to work on a growing team at Rock Health and to build your skillset. Responsibilities: Right hand person for General Manager and Principal(s) of Rock Health Consulting: Maintaining communication with clients as well as internal team members Owning calendar management, including scheduling (maintaining communication with clients and internal team members, helping to troubleshoot conflicts, prioritizing and making judgment calls) Managing contacts and correspondence, supporting CRM maintenance, and drafting and responding to emails Organizing travel plans Processing GM and Principal(s) expenses Coordinating in-person meetings when traveling to other locations/conferences Support to Business Operations Manager of Rock Health Consulting: Planning and organizing team events and cowork weeks Assisting with various urgent or time sensitive tasks that may arise on a daily basis Serving as a thought partner on streamlining and designing new processes as the consulting practice grows (ie: recruiting, consulting team activities and agenda) Sustaining organizational document and knowledge management Qualifications: Excellent organization skills, ability to maintain and develop trackers Strong attention to detail, without losing sight of the bigger picture Ability to assist with multiple projects at once, and prioritize in the face of numerous tasks Passion for helping those around you and fostering a positive team environment Competence with Google workspace, Slack, Zoom, and ability to learn new tools quickly 2-5 years of experience in an operational role, chief-of-staff, or executive admin role is a major plus

Title: Community & Civic Engagement Associate Department: Community & Civic Engagement Status: Non-Exempt Reports to: SVP, Community & Civic Engagement Positions Reporting to this Position: None Location: Flexible (within the United States) Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $50,420-$59,002   General Description : LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.   For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.   One of the largest and fastest growing areas of work for LCV and its sister organization LCV Education Fund is using civic engagement and grassroots community organizing to fight for climate justice, pollution-free communities and an inclusive, accessible and participatory democracy. Through programs like Chispa , a grassroots organizing program operating in six states (Arizona, Colorado, Florida, Maryland, Nevada, and Texas), we are building a powerful new environmental leadership base within communities of color through the Clean Buses for Healthy Niños campaign, as well as our civic engagement program that has helped over 1.5 million individuals register to vote since our first program in 2012 and won ballot measures that made voting easier and more accessible for our growing electorate in communities across the country.   The Community and Civic Engagement (CCE) Associate will assist with the tracking of the department budgets and provide administrative support, including preparation of materials, presentations and reports. This role will directly support the Senior Vice President for Community and Civic Engagement and provide general support to the CCE department. The ideal candidate is highly organized, with a strong attention to detail, and shares our commitment to the power of everyday people to affect profound change in their communities and our nation.   Responsibilities : Assist SVP for CCE with scheduling and other administrative matters. Track and maintain records of the SVP for CCE’s fundraising activities. Work with the Development department to update and monitor fundraising. Support the CCE department’s Senior Leadership Team with cross-program and -departmental administrative matters. Track department spending. Work with program and state directors to ensure timely and accurate budget monitoring. Provide general administrative support to the CCE department, including processing department check requests, maintaining list serves and scheduling department meetings. Record and distribute meeting notes, materials and minutes for key Board Committees and other meetings with outside organizations. Coordinate logistics for meetings and events including booking meeting rooms, transportation, meals, audio-visual needs, etc., as needed. Archive all department-wide materials and documents.   Research & Organizing Reports Assist the SVP for CCE and CCE Senior Leadership Team with preparing program reports, fundraising proposals and reports, as well as monitoring foundation, LCV, and LCV Education Fund reporting and proposal deadlines. Organize all CCE department written materials for Board, donor, and ally meetings and pitches. Draft meeting materials for the Board of Directors and outside organization meetings.   Additional Duties Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and who we do it with and ensuring an inclusive organizational culture. Actively participate in staff task forces and working groups to help improve and inform the organization’s practices and policies, as needed. Perform other duties as assigned.   Qualifications : Work Experience: Required - Minimum of one year of experience in administrative, community organizing, civic engagement, advocacy or related work. Preferred - Experience in tracking budgets and managing multiple projects and tasks. Skills: Excellent writer and researcher. Excellent with Excel, PowerPoint or other presentation software. Well-organized, thorough & detail-oriented, able to manage multiple tasks at once with various departments to achieve shared goals. Bilingual skills in English and Spanish a plus. Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture. Interested in expanding analysis and knowledge about the role that racial inequity plays in our society. Interested in environmental and climate justice issues, building grassroots power through community organizing, and ensuring that we have an accessible and participatory democracy that reflects all of our nation’s people. Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Able to work hours exceeding stated office hours, as needed; ability and willingness to travel up to 10% as needed for staff retreats, conferences or other events in Washington, DC and other cities. The location of this position is flexible. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely, with an option for in-person work.   To Apply : Send cover letter and resume to hr@lcv.org with “CCE Associate” in the subject line by June 1, 2022. No phone calls please.   LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.

Who We Are: The Leadership Conference on Civil and Human Rights, a 501(c)(4) organization, is the premier coalition of more than 230 organizations which promotes and protects civil and human rights in America.  The Leadership Conference has coordinated national lobbying efforts on behalf of every major civil rights law since 1957.  To learn more about The Leadership Conference, please visit   www.civilrights.org . The Leadership Conference Education Fund, a 501(c)(3) organization, builds public will for federal policies that promote and protect civil and human rights in the US.  Founded in 1969 as the education and research arm of The Leadership Conference, the Education Fund’s campaigns empower advocates to push for progressive change in the US.  To learn more about the Education Fund, please visit   www.leadershipconferenceedfund.org . About the Role: The   Campaigns and Programs Assistant   will perform a variety of administrative tasks within the Campaigns and Programs department and support the organization’s civil and human rights campaigns.  The individual will have an opportunity to help build and monitor administrative infrastructure that is critical to the success of the organization’s campaigns and programs. What You Will Do : Assist in the coordination and maintenance of effective technical support for the Campaigns and Programs department. Provide strategic management and oversight of the Executive Vice President’s schedule, make determinations on scheduling priorities, and support on preparation for and follow up from meetings. Manage all administrative support for the Executive Vice President’s travel, logistics, and expense reimbursements. Ensure that meetings, deadlines, presentations, and other duties of the Campaigns and Programs Department are carried out seamlessly. Provide external relationship management support that will facilitate the Executive Vice President and campaigns and programs directors to cultivate and manage key relationships with allies, funders, and elected officials. Coordinate materials, including working with outside vendors that support the planning of events, conferences, and convenings. Perform other duties as assigned, including coordination of special projects and initiatives. What You Will Bring : A Bachelor’s Degree and/or equivalent experience in an administrative or executive assistant role where duties included schedule management and office coordination. A commitment to human and civil rights. The ability to work well in a fast-paced environment and to handle complex and competing priorities. Excellent organizational skills and attention to detail. Demonstrated ability to exercise initiative, sound judgement, confidentiality, and discretion. Excellent communication skills are an integral part to this role. Proficiency in Microsoft applications, database systems, and internet research. Project management experience is preferred. What We Offer : The Organizations offer its employees a comprehensive benefits package, including medical, dental, and vision coverage, and generous personal leave and vacation time.  Employees can also take advantage of Flexible Spending Accounts (FSAs) and a retirement savings account. Salary Range – $49,412.00 – $51,144.00 Office Re-opening Statement: During the Covid-19 pandemic, staff may opt in to work from the office. Most staff have chosen the option to work remotely.  Through an internal working group and staff input, we are assessing how and when we will return more fully to the office.  We anticipate that staff will return to the office in some capacity later this year.  For now, there is no requirement to work from the office through the end of 2022. To apply, please visit our   Career Center   and submit your resume and cover letter. Cover letters are required and should be attached. Our Commitment to an Inclusive Workplace The Leadership Conference and The Education Fund are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability.

Per Governor Inslee’s  Proclamation 21-14.2   (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact  Careers@ecy.wa.gov  with “ COVID-19 vaccination ” in the subject line.     Keeping Washington Clean and Evergreen The   Solid Waste Management  (SWM) program within the Department of Ecology is looking to fill an  Administrative Assistant 3  position. This position is located in our  Central Regional Office (CRO)  in  Union Gap, WA . In this role, you will provide administrative support to the solid waste division. This includes supporting the Ecology Youth Corp (EYC). The EYC program hires and employs youth, young adults, and crew supervisors to clean up the sides of state highways in our region. You will gain experience with databases and processing hiring paperwork. Skills learned in this position can be applied in many other higher-level positions.  The mission of the   Solid Waste Management  (SWM) program is to reduce wastes through prevention and reuse, keep toxics out of the environment, and safely manage what remains.   During Healthy Washington Roadmap to Recovery,  employees are working a combination of in-office and/or telework based on position and business need.   This position is expected to work in the office 3 days a week.   Application Timeline:   This position will remain open until filled, with an initial screening date of   May 23, 2022 . In order to be considered for initial screening, please submit an application on or before   May 22, 2022 . The agency reserves the right to make an appointment any time after the initial screening date. About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings. Opportunities to serve your community and make an impact through meaningful work. Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR)   are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.  Equity : We champion equity, recognizing that each of us need different things to thrive.  Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.  Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Duties What makes this role unique?   You will work with other administrative programs and purchasing to accomplish work. You will Help to recruit and support the hiring of litter crews.    What you will do:   Support the administrative functions of the Ecology Youth Corp litter crews. Help maintain databases. Keep track of hiring paperwork. Purchase supplies. Provide administrative support to the  Section Manager as needed. Qualifications Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify. Four (4) years of experience and/or education:  Experience:  in office/clerical, secretarial, bookkeeping, accounting, or general administrative office work.  Education:  High School Diploma or GED.   OR   college coursework   involving a major study in business administration, public administration or closely allied field. All experience and education combinations that meet the requirements for this position:  Possible Combinations |  College credit hours or degree |  Years of required experience Combination 1 | High School Diploma or GED. | 4 years of experience Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 years of experience Combination 5 | A Bachelor's Degree | 0 years of experience   OR One year of experience as an Administrative Assistant 2, at the Department of Ecology.   Supplemental Information Ecology seeks diverse applicants:  We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation  in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to   submit all of the documents listed below.   Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. Three professional references. Please do NOT include your salary history.  Wage/salary depends on qualifications or rules of promotion, if applicable.     For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Additional Application Instructions for Current Ecology Employees:    Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Other Information: If you have specific questions about the position, please email  James Rivard  at:  James.Rivard@ecy.wa .gov . Please do not contact  James  to inquire about the status of your application.   To request the full position description: email  careers@ecy.wa.gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) ,   Public Employees Retirement System (PERS) ,   Vacation, Sick, and other Leave *,   11 Paid Holidays per year *,   Public Service Loan Forgiveness ,   Tuition Waiver ,   Long Term Disability   &   Life Insurance ,   Deferred Compensation Programs ,   Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,   Employee Assistance Program ,   Commute Trip Reduction Incentives   (Download PDF reader) ,   Combined Fund Drive ,   SmartHealth   *See the Benefits tab in this announcement for more information   Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See   https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service   for more details. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Collective Bargaining:  This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Equal Opportunity Employer:  The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  

Business Services Assistant (Full-Time) Reports To:    Business Services Supervisor – Student Accounts Job Summary Are you passionate about making an impact and empowering others with life changing opportunities?  Do you enjoy greeting and making people feel welcome?  If so, Hawkeye Community College has a great opportunity for you! The Business Office is looking for a full-time Business Services Assistant to join their team.  While working as the Business Services Assistant, you are the first impression of Hawkeye Community College that students and the community experience. This full-time position is located on Hawkeye Community Colleges main campus providing excellent customer service by phone and/or in person to students, staff and visitors.  Furthermore, the Business Services Assistant works primarily with the Business Office performing a variety of tasks and assisting in departmental projects. Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.  Essential Job Functions   Important responsibilities and duties may include, but are not limited to, the following: Answers the multi-line phone system and directs calls to appropriate areas. Greets walk-in traffic in friendly and professional manner. Provides general information in response to public or official inquiries. Accurately inputs information Releases and applies student restrictions and holds. Verifies account payable checks with invoices and prepares for mailing. Prepares miscellaneous spreadsheets and correspondence. Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc. Scans and updates data in File Director. Researches and resolves outstanding student checks. Provides back up and assists other Business Office personnel. Performs other duties as assigned. Minimum Qualifications High school diploma or equivalent. One year of receptionist/clerical experience or one year of related education or an equivalent combination of education and experience totaling one year. Demonstrated strong computer skills including a proficiency in Microsoft Office and Google Suite programs. Demonstrated ability to work with diverse populations (faculty, staff, students, and general public) in a professional and personable manner. Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image. Demonstrated ability related to organization, time management, and verbal communication skills. A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment. Preferred Qualifications Administrative Office Management or similar Associate Degree. 2 years or more related office experience.  Employment Status Full time, non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Working Conditions Anticipated schedule is: Monday – Friday 8:00am – 4:30pm with occasional evening hours. Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting.  Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers. Application Procedure Complete an online application at www.hawkeyecollege.edu/employment and submit the following: Submit/upload a resume. Submit/upload 3 references with a minimum of 1 being from a current/past supervisor. Submit/upload a cover letter addressing the following: Describe your skills and experience using computers in an office setting.  Include specific programs Word, Excel and Google Suite utilized. Describe your experience providing customer service to students, faculty, staff, and/or the general public as well as to a diverse group of people. Describe your experience with phone systems, specifically a multi-line phone system. Submit the online application and all required materials by Sunday, May 22, 2022. Preference will be given to applicants who submit the required materials on or before May 22nd. This position will remain open until filled.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Oregon State Hospital’s Chief Medical Officer is seeking an Executive Support Specialist II who excels at communication, organization, priority management, and follow-through while maintaining the strictest confidentiality standards. Do you have at least one year of experience performing administrative duties in support of agency projects or programs? Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. If so, apply TODAY! What you will do! You will independently   provide executive support to the Chief Medical Officer such as:  maintaining calendars and task lists; supporting meetings, including agenda and minutes completion, composing email, memos, letters, reports, and forms; managing files and Microsoft Teams spaces; arranging travel itinerary and accommodations; distributing products and printed materials. And so much more! What's in it for you? We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans .  This is a full-time, permanent, Executive Support Specialist 2, SEIU represented position.   WHAT WE REQUIRE: Preference will be given to candidates that possess knowledge of and/or experience in Executive Administrative best practices. QUALIFIYING EXPERIENCE:                  One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Prioritization and organization of work Excellent computer skills to include proficiency  in: Adobe, Sharepoint, Word, Access, Excel, Outlook, Teams, and PowerPoint. Experience prioritizing program tasks and meeting program objectives. Experience reading, analyzing, and writing general, and technical reports. Experience synthesizing diverse facts, opinions, and materials into workable reports, proposals, solutions, and/or other documents. Strong organizational skills, with the flexibility to adjust to shifting priorities. Communicate program information to diverse internal/external partners and stakeholders. Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Required Qualifications One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.   How to apply: Complete the online application at oregonjobs.org using job number REQ-95177

Location: Resolution Headquarters at 420 Lexington Avenue, 16th Floor, New York, NY Classification: Non-exempt, part-time, 20 hours weekly Reporting To: Director of Finance Start Date: Immediate  Salary Range: $17-21/hour Work Environment: Hybrid (in office on Thursdays, remote on other days—specific days are subject to change)   About Resolution Project At Resolution Project, we see the spark of passion in young people.  We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.   The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.   Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.    Position summary The Finance & Administrative Coordinator will work closely with the Director of Finance and directly support the work of the CEO. This individual will support many aspects of Resolution Project’s financial activities, including accounts payable, reconciliation, tax filings, Quickbooks data entry, and other financial process support. The Finance & Administrative Coordinator will also be responsible for managing the CEO’s schedule, travel, and administrative needs.  We are looking for someone who is extremely organized, detail-oriented, and willing to lend a hand wherever needed within the department.    Ideally, the Finance & Administrative Coordinator will have some availability to spread their 20 weekly hours of work Monday-Friday and be able to work in our midtown Manhattan office in person on Thursdays. We are willing to consider other schedule arrangements for the right candidate.    Key responsibilities Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions and administration as follows:   Finance Perform all activities related to Accounts Payable function, including coding and processing of invoices in Quickbooks, payment via online bill pay, ACH, wires, and physical checks through Chase. Assist with monthly reconciliation of bank account and credit card statements. Provide administrative support during the annual budget process, creating and analyzing spreadsheets and keeping track of multiple iterations of documents as updates are made. Support preparation for annual audit. Assist Director of Finance with annual state tax filings and payments by completing forms, helping to manage the signature process, and mailing materials. Maintain a digital filing system of financial records to keep information easily accessible. Lead the process of moving hard copy files to a well-organized digital filing system.   Administration Manage scheduling for the CEO using Calendly, where appropriate, but also directly coordinating with high-level donors, partners, and others.  Book CEO work travel and work meeting reservations. Support the CEO with knowledge capture (meeting notes and next steps) and drafting emails, follow-ups, and thank yous. Manage and submit expense reports, and handle purchases on the CEO’s behalf. Provide support for other administrative items as required.   Other Related Duties, As Requested   Qualifications At least one year of relevant work or strong internship experience in an office environment. Extremely organized with meticulous attention to detail and follow-through. Ability to both work well independently and seek support and points of escalation when needed.  High level of professional written and verbal communication with good interpersonal skills. Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment. Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency. Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ). Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.   Preferred Familiarity with Quickbooks or other accounting systems and principles is a plus, but training is available. Experience with donor database software (we use Salesforce) preferred. Training on our system is available.  Experience communicating and/or scheduling with individuals from diverse backgrounds, especially over email.  Resolution is an equal opportunity employer.  The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.    

UpSpiral Leadership Administrative Assistant ABOUT UPSPIRAL LEADERSHIP In 2016, we started UpSpiral Leadership with a dream for a better future. With constant change, uncertainty and division in the world, many people are struggling to truly connect, creatively solve problems and see challenges as opportunities. Fear, stress and mistrust were limiting, and continue to limit, possibilities for success and our collective potential. With our diverse expertise in Employee Relations, Talent & Leadership Development, Organizational Psychology and Succession Planning, we joined together with a common purpose: to develop leaders at all levels to think bigger, act bolder and collaborate better to create positive change, even when it’s hard.  We work with fast-growing, forward-thinking businesses whose team members have strong technical competence but struggle with change, conflict, and collaborating across silos and differences. Our clients share our vision and values, and are committed to co-creating positive change.  At UpSpiral Leadership, we believe that every person deserves to thrive and that all of us are hurt when any of us is limited. We continually celebrate diversity because we believe that our differences are our strengths and that each of us is uniquely made for exactly what the world needs. We believe in empowering individuals to lead from where they are; we are an equal opportunity employer. Come as you are.  JOB SUMMARY/OVERVIEW:  UpSpiral Leadership is looking for an Administrative Assistant to lend a hand in our leadership development firm’s daily/weekly administrative functions. This role presents an opportunity to be an integral part of the Operations team of this small but growing women-owned business.  As the UpSpiral Leadership Administrative Assistant, you will be responsible for scheduling of internal and external engagements, copy-editing learning and marketing materials, and other administrative tasks as needed. Some examples are below: Manage Master Calendar of engagements and support all internal calendars Process support for before, during and after program communication and coordination Send calendar invitations to clients for meetings and custom designed programs, and to participants of our internal signature system program Collaborate with our Design team to edit for grammatical errors and formatting within PowerPoint slides, Participant Playbooks, Agendas, and other materials for distribution Assist with pre-and-post-learning survey design, management, implementation, and analysis as directed by Design team Draft and send client meeting agendas Draft invoices  Assist with program announcements and communication via our e-learning platform Other tasks and projects as assigned  LIST OF ESSENTIAL RESPONSIBILITIES & EXPERTISE:  Organization: Intrinsic motivation to keep self and others on task and prepared Curiosity to learn more about our organization, the services we offer, and to understand the unique needs of each of our clients Strategy: Genuine interest in learning about the voice and mission of our organization and becoming part of that voice as we grow/evolve Passion for dreaming about a better future and for developing the bold outcomes as well as courageous moves to get there Desire for being a contributor to UpSpiral Leadership strategy discussions and owning specific, delegated tasks within the organization Team & Client Relationships: Propensity to promote high levels of effectiveness with our internal UpSpiral team, naturally showing care and support for all members of our team and our clients, honoring the Ubuntu spirit of “I am because we are” JOB REQUIREMENTS AND QUALIFICATIONS:  Education/Experience: Minimum 2 years related experience Other Knowledge, Skills and Capabilities:  Internally driven to proactively take the initiative for setting goals and for creatively achieving them  Enjoys rising above obstacles, pivots easily with changing circumstances and remains optimistic even when it’s hard  Excellent verbal and written communication skills  Demonstrated commitment to high professional ethical standards and a diverse workplace  Outstanding talent in relation to organization, planning and follow up  Ability to use technology, common software and web applications Is other-centered; has a contagious desire to change the world for others, with others  WORK ENVIRONMENT & TRAVEL: Work remotely from home or other location that is suitable for professional business interactions.

Position Summary:  The Administrative Assistant will assist as VT-ARC’s on-site point of contact for both virtual and onsite meetings and collaboration support to a major S&T-focused organization. Core responsibilities will include assisting with day-to-day execution of events from the hours of 11am – 7pm Monday through Thursday and 11am – 5:30PM, Friday ; customer relationship management; facility management; meeting room set-up; basic A/V and technical assistance needs; inventory management; and calendar management. This individual will assist in planning for and support events and ensure a positive experience for our guests. Duties/Responsibilities: Respond to customer needs in event scheduling and coordination as well as internal scheduling and coordination needs Positively represent the company to clients by providing empathetic and friendly customer service at all times Support the afternoon schedule front desk in our Chantilly VA facility. Provide support for in-person and virtual collaborations which may include (but is not limited to): room configurations, registration, time- keeping, testing, troubleshooting, note-taking, managing attendees, and providing post-event records such as attendee lists, chat logs, and recordings for platforms such as Zoom, WebEx, and/or Microsoft Teams Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, and set up AV meeting technology Assist with creating and coordinating meeting materials and reports if necessary Assist with outreach activities, to include online and e-mail communications Required Education, Certification, Skills, Capabilities: Strong background in customer service Dependability, flexibility, and the ability to respond in a fast-paced environment rapidly and effectively Strong interpersonal skills. Strong verbal and written communications skills. Ability to interact and effectively communicate with customer Attention to detail and strong organizational skills Demonstrated ability to work as a team contributor with a mission focus and emphasis on service, integrity, and excellence Ability to lift and move items up to 50 pounds Desired Education, Certification, Skills, Capabilities: Degree in Hospitality, Marketing, or Communication Previous experience working in a conference center and/or other hospitality industry service preferred Some experience with audio/visual equipment Some experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams) preferred Proven history of demonstrating a high level of professionalism Primary Work Location : Work is to be performed primarily in Chantilly, VA Special Work Conditions:  40 hours per week; required schedule in-office (11:00am – 07:00pm, Monday – Thursday) (11:00am – 05:30PM, Friday) Security:  Must be a U.S. Citizen. Virginia Tech Applied Research Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit  www.E-Verify.gov . _____________________________________________________________________________________ Virginia Tech Applied Research Corporation:  VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.

Equity and Inclusion Division is seeking administrative support with experience providing providing support to the managers and program staff as it relates to program research, specific logistics, health, safety and wellness and financial functions.   Do you have two or more years of experience providing administrative support for a project, program, or operation including duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations, then you should apply for these opportunities. (One year of postsecondary education may be substituted for one year of the required experience.) Apply now for one or more of these exciting positions!   Civil Rights Administrative Assistant - Position Description   Healthcare Interpreters Program Assistant - Positon Description   Health Equity Administrative Support Specialist - Positon Description (2 positions)   WHAT WE ARE LOOKING FOR: Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Strong organizational and time management skills. Ability to work with frequent interruptions. Strong computer skills in MS Word, Outlook, Excel, PowerPoint, and solid working knowledge of MS Windows XP. Strong knowledge of data and document management processes. Detail orientated with attention to accuracy and ability to grasp larger concepts. Strong commitment to provide excellent, culturally competent service to internal and external customers. Demonstrated commitment to equity, diversity, inclusion and cultural competency. Final candidates will be tested for the necessary computer efficiency. Demonstrated experience providing support to committees or councils. Demonstrated experience providing support to grants and contracts management.   What's in it for you? The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including: Nearly unbeatable medical, vision, and dental benefits 11 paid holidays 8 hours of vacation per month, eligible to be used after 6 months of service 8 hours of sick leave per month, eligible to be used as accrued 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service Pension and retirement programs Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF) Continuous growth and development opportunities Opportunities to serve your community and make an impact through meaningful work A healthy work/life balance, including flexible schedules and hybrid work options for many positions   How to apply: Complete the online application at oregonjobs.org using job number REQ-92433   Application Deadline: 04/06/2022

Summary This position is located in the Center for Veterinary Medicine/Office of New Animal Drug Evaluation which reviews information submitted by drug sponsors who desire to obtain approval to manufacture and market animal drugs.

 We offer great benefits, competitive pay, and great working environment!  We offer: Medical Insurance Dental Insurance (no cost for employee) Vision Insurance (no cost for employee) Long Term Disability Group Term Life and AD&D Insurance Employee Assistance Program Flexible Spending Accounts 10 Paid Holidays 5 Personal Days 10 Vacation Days 12 Sick Days Metro reimbursement or free parking Employer Matched 403b Retirement Plan This is a great opportunity to make a difference! POSITION SUMMARY: Responsible for greeting and helping primary care patients; scheduling appointments; maintaining records and accounts. ESSENTIAL DUTIES AND RESPONSIBILITIES: Welcomes patients and visitors in person or on the telephone; answering or referring inquiries. Presents a professional front office environment for all patients and visitors in appearance, manner, and quality of work at all times. Registers patients in eClinicalWorks according to clinical protocol. Confirm medical health appointments on the schedule of the following day. Checks/Verifies patients insurance eligibility/ sliding fee status two days prior to and at each visit Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling/registering patients appointments in eClinicalWorks in person or by telephone. Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays. Ensures the waiting area is maintained neat and well organized. Comforts patients by anticipating patients anxieties; answers patients question or refers them to the appropriate clinical staff; maintains the reception area. Maintains patient accounts in eClinicalWorks by obtaining, recording, and updating personal and financial information. Protects patients' rights by maintaining strictest confidentiality of personal and financial information; adhering to all HIPAA guidelines/regulations. Maintains operations by following policies and procedures; reporting needed changes. Ensures clinic flow by being an active team member. OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS. REQUIREMENTS: Training and Experience: High school diploma or GED required, AA degree preferred. At least two (2) years experience working in a medical office or similar environment. Bilingual in English/Spanish required. Knowledgeable about insurance plans as well as Medi-cal/Medicare. Knowledge of: Must be proficient in the use of Microsoft Office programs. Knowledge of electronic health records - eClinicalWorks preferred. Ability to: Must be extremely organized and detailed oriented Must have excellent communications and written skills Strong telephone etiquette Must have a courteous, professional nature and customer service oriented Must maintain a strict discipline in time management with a focus on quality Knowledgeable about insurance plans, Medi-Cal / Medicare Good computer and typing skills. WORKING CONDITIONS/PHYSICAL REQUIREMENTS: This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. SPECIAL REQUIREMENTS: COVID-19  and Booster or Medical/ Religious Exemption required. Equal Opportunity Employer: minority/female/disability/veteran

Job Summary Are you passionate about making an impact and empowering others with life changing opportunities?  Is it your time to help be the difference?  If so, Hawkeye Community College has a great opportunity for you!   The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students.  Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.    The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public.  Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs. Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff. Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments. Enters data into the computer via word processing, spreadsheet, and various other computer applications. Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Reconciles receipts and cash; sends it to the Business O Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets. Records inventory of materials and supplies and orders as needed. Performs other duties as assigned.   Position Specific Responsibilities Important responsibilities and duties may include, but are not limited to, the following: Serves as a proctor in the Assessment Center and remote testing sessions. Assists with the student registration process, including data entry, maintaining logs, and preparing materials. Conducts textbook sales. Assists with the student orientation process, including data entry, maintaining logs, and preparing materials. Maintains partner agency referral records. Assists with the planning of the ELL Next Step C Assists with the planning of the HSC Graduation ceremony. Maintains a CASAS proctor certificate. Maintain badge access and door accessibility schedules utilizing assigned software. Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online. Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.   Minimum Qualifications Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years. Minimum typing speed of 40 net words per minute. Demonstrated high proficiency using all Microsoft Office and/or Google programs. Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports. Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image. Demonstrated organizational skills and time management. Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks. Demonstrated ability to communicate effectively both orally and in writing. Demonstrated ability to work with diverse student populations, including non-native speakers. Demonstrated ability to work effectively in a collaborative team atmosphere. Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment. Demonstrated ability to work a flexible schedule.   Preferred Qualifications Bachelor’s degree in business or related field. Experience with Adult Education and Literacy programs. Proficient in a language other than English   Working Conditions Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting.  Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.   Employment Status Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).   Application Procedure Complete online application at hawkeyecollege.edu/employment Submit/Upload a resume, Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and Submit/Upload a cover letter that briefly addresses the following: Your work experience with customer service and receptionist duties. Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database). Your work experience related to handling confidential information. Submit the online application and all required materials by Thursday, March 31, 2022. Preference will be given to applicants who submit the required materials on or before March 31st.  This position will remain open until filled.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

  Eastern Florida State College is currently seeking applications for the part-time position of Administrative Support Assistant on the Cocoa Campus in Cocoa, Florida.    Performs duties in accordance with the procedures of the College in assisting the Maintenance Manager and Planning and Construction Manager with carrying out the responsibilities of Facilities Services.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED and two year’s work-related experience. Experience in general Administrative work in which computer skills were required. Proficiency in the use of computers and software such as Microsoft Office (Word, Excel, PowerPoint, Access). Typing skills of at least 50 wpm. Positive, friendly, cooperative, and customer service attitude. Valid Florida Motor Vehicle Operator’s license required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *   *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to communicate both orally and in writing. Ability to lift, push, pull, or move up to 40 pounds. Ability to access, input, and retrieve information and/or data from computer. Works inside an office environment.   The hourly rate is $12.00 .  This position has been approved for up to 28 hours per week.  This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).   Applications will be accepted from March 8, 2022 through March 20, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.  

Company Description Ravinia is both North America’s longest-running music festival and its most artistically diverse. Over 100 different events by a mix of classical, rock, pop, jazz, R&B, indie, and country performers make up a typical summer season on our two open-air and two indoor stages. Each year the Chicago Symphony Orchestra is featured in six weeks of concerts, many with Chief Conductor Marin Alsop. During the same summer months, the Ravinia Steans Music Institute provides young professional classical and jazz musicians with career-advancing training and concert settings. Offstage and year-round, Ravinia’s Reach Teach Play education programs engage 75,000 children and adults—in schools with little to no music curriculum, in our Chicagoland communities, and at our 36-acre park—in our mission to make music equitably accessible to all. Ravinia embraces diversity in all forms and is committed to providing an equitable and inclusive environment for all staff, musicians, guest artists, audiences, and community members. Ravinia is proud to be an equal opportunity employer. We encourage individuals of all identities and abilities to apply. Job Description Title: Development Intern, Women’s Board and Ravinia Associates Operations Temporarily hybrid (remote and in-office) due to COVID-19. In office full time throughout summer season, contingent on safety guidelines. 418 Sheridan Road, Highland Park, IL 60035, USA Full-time, Seasonal Department: Development Reports to: Manager, Women’s Board and Ravinia Associates Operations Summary Gain an inside perspective into the many aspects of the Ravinia Women’s Board and the Ravinia Associates Board. The Women’s Board is a volunteer group of over 120 women who host the annual Gala, raising over $1 million annually, as well as several other events throughout the summer. The Ravinia Associates Board is a premier group of over 100 Chicagoland young professionals who both promote awareness and raise funds for the festival and its programs, primarily through the annual Music Matters Benefit. While the primary responsibility of this position is providing assistance in all aspects of the Gala and Music Matters Benefit, this role will also have the opportunity to help with other events throughout the summer, and will work periodically with the larger Development Department, as needed.  In this role, you are exposed to a variety of projects related to Ravinia’s mission, serving as great experience for anyone looking to further a career in nonprofit performing arts administration. Events may be held virtually, in accordance with federal, state, and local COVID-19 regulations to prioritize the safety of our patrons, artists, and staff. Duties and Responsibilities: Provide all necessary assistance for the Gala and Music Matters Benefit, including entering names into our database, creating and revising check in materials and making any last minute changes as necessary Manage the Music Matters Auction, including tracking all items solicited and confirmed and utilizing online bidding platform OneCause Assist with event invitation and RSVP process Coordinate set up and registration at several Women’s Board and Ravinia Associates events Provide administrative support for the Associate Director and Manager as well as Women’s Board and Ravinia Associates members as needed Assist in editing and updating the website to add new events photos and information in real time Attend Events Team meetings with other members of Ravinia staff to inform them of the Women’s Board and Ravinia Associates events taking place weekly Development assistance, including responding to donor requests via phone and email Other duties as assigned Qualifications Education and Experience:  Minimum of three years college experience  Coursework in arts administration, music, or business preferred The ideal candidate has: The ability to communicate and collaborate with a variety of people from different backgrounds with professionalism and polish The ability to work remotely, and willingness to re-enter the office as needed Superior organization and ability to multitask without sacrificing attention to detail Excellent analytical and problem-solving skills Driven with the ability to self-manage and effectively use downtime without supervision Proficiency in Microsoft Office (Word, Excel, Publisher) including mail merge Proficiency in Zoom Meetings and related video conferencing tools  Must be available to work evenings and weekend hours outdoors (40+ hours per week) during the summer season, especially between the dates of June 15–July 24, 2022 (including the Fourth of July holiday and following weekend) and August 22–September 10 (including the Labor Day weekend). Passion for Ravinia’s mission, particularly music, music education and social services To verify your attention to detail, please bold and underline the first sentence in the body of your cover letter Additional information Dates of Position April 2022 – September 2022 (flexible based on school schedule) Compensation: Hourly wage May be able to use for class credit Additional Information: Qualified applicants must attach Cover Letter (Upload as a PDF under the Additional Attachments option) Resume  Applications are reviewed on a rolling basis. We encourage you to apply as soon as possible but the deadline to apply is March 18, 2022.  All hiring is contingent upon receiving an approved background check. Please, no phone calls or emails. All your information will be kept confidential according to EEO guidelines.

Eastern Florida State College is currently seeking applications for the part-time position of Administrative Support Assistant on the Cocoa Campus in Cocoa, Florida.    Provides office support for the Executive Director and the staff of the Career Planning & Development Center.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. At least two years related work experience. Ability to use a PC, software programs, typewriter and office machines. Computer proficiency with Microsoft Word, PowerPoint, Calendar and Excel. Exceptional customer service and communication skills. Ability to establish and maintain cooperative relationships with those contacted in the course of work. Ability to respond to sensitive matters and/or situations with discretion, tact, and confidentiality. Ability to coordinate complex projects and meet deadlines. Valid Florida Motor Vehicle Operator’s license required. This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $37.25). This fingerprinting fee is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *   *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to communicate both orally and in writing. Ability to occasionally lift, push, pull and/or move up to 15 pounds. Ability to sit at a desk and view a display screen for extended periods of time. Ability to access, input and retrieve information and/or data from a computer. Works inside in an office environment. Must adapt to frequent interruption from telephones and from staff, student, or other customer traffic. Moderate noise level. Evening and weekend hours may be required.     The hourly rate is $10.00 .  This position has been approved for up to 28 hours per week.  This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).      Applications will be accepted from March 1, 2022 through March 10, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.  HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

Oregon State Hospital (OSH) is seeking an employee to provide technical and administrative support to the Health Information manager. If you have at least two years administrative support experience, we want you to apply now! What you will do! You will provide administrative support to the department manager. You will provide support to the work team for successful daily operations. You will help respond to privacy incidents and coordinate breach notification letters. You will track and respond to hospital public records requests. You will coordinate and support the hospital’s Medical Record Committee. You will track and respond to requests for cremated remains. What's in it for you? A position where your input and contributions impact the citizens of Oregon  8 hours of vacation leave and 8 hours of sick leave per month  Nearly unbeatable medical, vision, and dental benefits Pension and retirement programs   WHAT WE ARE LOOKING FOR: Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.   Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. General or psychiatric hospital experience Experience with health information and/or medical records Excellent communication skills, both verbal and written, including the ability to collaborate and build rapport across a broad range of internal staff, agency partners and public along with the ability to communicate with an understanding of the underlying complexities and ramifications of state, federal and agency regulations, and policies. Excellent team player skills including willingness to collaborate, share information and contribute to the team’s success. Ability to demonstrate initiative and independent judgement on an ongoing basis. Contribute to a positive, respectful, and productive work environment. Strong attention to detail with thoroughness in accomplishing a task through concern for all areas involved, no matter how small. Excellent organizational, prioritization and time management skills. Ability to manage multiple tasks simultaneously. Must have intermediate to advance PC skills with MS Word, Excel and Outlook and Adobe DC. Also familiar  with MS Access and Visio. Intermediate skills with collaborative tools such as MS Teams and Sharepoint. Knowledge and understanding of Oregon Revised Statutes related to disclosure of paitent informaiton, public records and privacy laws related to health information. Knowledge of Lean concepts and tools.   How to apply: Complete the online application at oregonjobs.org using job number REQ-88880

Administrative Assistant University of South Carolina Upstate TMP00301PO22 Spartanburg, SC www.uscupstate.edu   Perform administrative duties for the Office of Disability Services and to provide assistance to the Director, Assistant Director, and Assistive Technology Specialist of the office.   Provide professional assistance to Disability Services to include pre-screening students to identify their needs for proper referral, setting up student data files in software program, scheduling appointments and tests. Provide frontline professional duties to include: greet students and visitors, email communications, facilitate correspondence, screen telephone calls. Work with faculty to receive tests for students and proctor tests.  Assist budgetary operations including paying invoices and other bills/dues that are required. Organizing financial records. Order and inventory supplies needed for operation of office Other duties as assigned by Director. Minimum Qualifications:  Bachelor’s degree, or high school diploma and 4 years related experience; or equivalency. A successful background check is required.  The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.

  Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Melbourne Campus in Melbourne, Florida.   Provides administrative support to the Collegewide Chair and faculty within the disciplines.   The following minimum qualifications for this position must be met before any applicant will be considered:   High School Diploma or GED. Associate’s degree from a regionally accredited institution preferred. At least 5 years of related work experience. Excellent communication (both written and oral) and customer service skills. Exhibits evidence of accuracy, attention to detail, efficiency and confidentiality. Proficient in use of computer/word processing software preferably to include Banner. Ability to work independently and good problem-solving skills. Valid Florida Motor Vehicle Operator’s license required. Reasonable accommodations may be made to individuals with disabilities unable to obtain a driver’s license.  In such cases, a valid Florida ID is required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable. Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *     *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to occasionally lift, push, pull and/or move up to 40 pounds. Ability to sit at a desk and view display screen for extended periods of time. Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic. Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.   The annual salary is $27,300 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position.  Salary will be as advertised in the job announcement.  Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.   Applications will be accepted from  June 15 ,  2022 through June 26, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.

Title: Chispa NV Administrative Associate Department: Community & Civic Engagement Status: Non-Exempt  Reports to: Chispa NV Program Director Positions Reporting to this Position: None Location: Las Vegas, NV Union Position: Yes Job Classification Level: A Hiring Salary  Range (depending on experience)*: $47,611-$51,663 *Hiring salary range reflects 1 - 6 years minimum experience   General Description : LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.   LCV launched Chispa , a grassroots community organizing program, to amplify the voice and power of Latinx communities to influence local, state and national decisions that impact our health and environment. Chispa has programs in Arizona, Colorado, Florida, Maryland, Nevada and Texas. As part of our long-term commitment to engage new constituencies and to diversify the environmental movement, the League of Conservation Voters, primarily through grassroots community organizing programs, is fostering strong local and national Latinx leadership in the fight against climate change.   Through our programs in six states, our promotores have taken leadership in the fights to keep rooftop solar affordable and accessible and convert dirty diesel school buses to clean electric fleets, developed Latinx and other people of color policymakers as champions on environmental issues, demonstrated to Spanish-language media that the environment is a priority issue for Latinx families, and built strong relationships with social justice and environmental groups alike.   LCV is hiring a Chispa NV Administrative Associate who will work closely with the Chispa NV Program Director and other team members on logistics and systems to support the entire Chispa Nevada team. The ideal candidate is skilled in  building and maintaining systems, highly organized and attentive to details. The Administrative Associate will join the Las Vegas-based Chispa Nevada team who is committed to combating environmental injustice and advocating for environmental policies that will impact Latinx families in Nevada.   Responsibilities : Provide administrative, logistical and coordination support to ensure the successful execution of staff meetings and other Chispa NV events, including, but not limited to, planning of video conference and web-based meetings, and organizing pre-meeting materials and presentations. Manage master program calendar. Coordinate logistics, book all work-related travel and assist with scheduling, as needed. Provide general office support for the Chispa NV office, working with the LCV Operations team as needed, on managing the internet service provider account, office equipment and furniture purchases, conference room maintenance, monitoring and ordering office supplies, receiving and hosting in-person visitors, managing incoming and outgoing mail and packages, etc. Serve as site lead and point of contact for return to office policies and implementation, including shipment of PPE, HVAC ventilation, office repairs and other related needs, working with the LCV Operations team. Develop tracking systems, tools, and structures that organize electronic files, grants management and evaluations, and other key reports and materials for the Chispa NV program. Work with the Chispa NV Program Director and LCV Operations team to draft, process and manage relevant contracts with vendors, including leases. Coordinate, track, and process check requests and payments for the Chispa NV program. Provide administrative support to the Chispa NV Program Director, including the management and filing of monthly expense reports, filing, photocopying, etc. Help contribute to and track the Chispa NV team’s racial justice and equity work and contribute to an inclusive organizational and team culture. Perform other duties as assigned.   Qualifications : Work Experience: Required - Minimum 1 year of administrative experience. Experience working with databases. Experience with scheduling. Experience managing several tasks/ projects concurrently and prioritizing work effectively. Preferred - Experience developing and overseeing tracking systems and tools for program progress and management. Experience with planning virtual meetings. Experience working with external vendors. Skills: Required - Proficient in Microsoft Word, Excel, PowerPoint, Google Suite. Excellent written and verbal communication skills. Strong organizational skills. Ability to partner and collaborate with the existing Chispa NV team. Work well in a fast-paced environment and be able to multitask without sacrificing the quality of work. Ability to work independently and in a team setting. Reliable, consistent, detail-oriented and self-motivated. Preferred - Fluency in VAN. Familiarity with the IRS rules regarding 501(c)(3) and 501(c)(4) organizations. Ability to troubleshoot common technology issues. Cultural Competence: Required - Demonstrated awareness of one’s own cultural identity, views about differences, and the ability to learn and build on varying cultural and community norms. A complex understanding of racial justice and the urgency of confronting institutional racism and inequity. Commitment to equity and inclusion as an organizational practice and culture. Proven track record of successfully working across lines of race, immigration status, ethnicity, language, class, gender and other identities and experiences. Familiarity with the complexity of issues and obstacles facing communities’ of color engagement in the environmental movement. Preferred - Familiarity with NV and in-state communities. Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position requires remaining in a stationary position, often standing or sitting at the front desk for prolonged periods. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Ability and willingness to travel for staff retreats, meetings and professional development opportunities, as needed. This position is based in Las Vegas, NV. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely during the COVID-19 pandemic.   To Apply: Send a cover letter and resume to hr@lcv.org with “Chispa NV Administrative Associate” in the subject line by February 27, 2022. No phone calls please.   LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.

  Eastern Florida State College is currently seeking applications for two (2) part-time positions of Security Desk Assistant .  One (1) position on the Cocoa Campus in Cocoa, Florida and one (1) position on the Melbourne Campus in Melbourne, Florida.   Performs administrative and office support activities for the Customer Service Desk within the Collegewide Security Department.  Duties include a variety of office functions for the Department of Collegewide Security.  Assists members of the Campus Security Office and the Eastern Florida State College community by answering phone calls, issuing parking permits, issuing IDs, and performing fingerprinting services.   The following minimum qualifications for this position must be met before any applicant will be considered:   High school diploma or GED required. Associate’s degree from a regionally accredited institution preferred. A minimum of two years of related experience preferred. Must have a Valid Florida Driver’s License. Travel to all campuses may be required. This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee is non-refundable.  Understanding of and commitment to Equal Access/Equal Opportunity. Official transcripts of all collegiate work will be required to be considered beyond the application phase. *   *High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment.  All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.   Minimum physical qualifications:   Ability to bend, stoop and stand. Ability to communicate both orally and in writing. Ability to sit at a desk and view a display screen for extended periods of time. Ability to access input and retrieve information and/or data from a computer Works in office environment. Some duties may require outdoor assignments.   The hourly rate is $10.00 .  This position has been approved for up to 28 hours per week.  This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).   Applications will be accepted from February 7, 2022 through February 16, 2022 ; however, the College reserves the right to extend or conclude searches without notice.  Applications must be submitted prior to 5:00 p.m. on the closing day.   This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans. HOW TO APPLY All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment.  If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources.  With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes. NOTE TO APPLICANT Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.  CONTACT HUMAN RESOURCES Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922 Telephone: (321) 433-7070  FAX: (321) 433-7065  Florida Relay: 1-800-955-8770 Email: resources@easternflorida.edu  Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment. About the college Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees. An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.

Department The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website  |  Facebook  |  Twitter  |  Instagram  |  Flickr  |  Pinterest  |  YouTube Equal Employment Opportunity The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion: FSU's Equal Opportunity Statement FSU Diversity & Inclusion Statement FSU Strategic Plan Ringling Strategic Plan Ringling Equity Statement Responsibilities The Cash Office Associate receives currency deliveries, records deposit information in the computer database, and verifies deposits are correct.  This role requires attention to detail and the ability to work in Microsoft Excel at a basic level. Daily tasks would include: Assembling change for cash register drawers. Receiving and verifying all cash from registers. Making deposits. Qualifications High school diploma or equivalent. Experience using Microsoft Excel including entering data into a spreadsheet. Please note a work sample will be required to demonstrate skill in Microsoft Excel if selected for interview. Experience handling and counting cash accurately. Effective written and verbal communication skills. Ability to work independently. Ability to lift up to 20 lbs and to retrieve boxes of coins from low shelves. Contact Info For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org . University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. Anticipated Salary Range $14.00 per hour. Museum employees also receive: Regular training on upcoming exhibitions Private gallery talks with curators Discounts on memberships Discounts in the museum store Discounts on select performances/events Free museum admission and much more! Pay Plan Although listed as "temporary," please note this is not a seasonal/summer position. This is an OPS/Part-Time Job and is not eligible for Florida state benefits. Schedule Cash Office Associates work 3 days a week in the mornings.  Flexible working days available, however Sundays will be required . Start time is flexible between 7 AM to as late as 8:30 AM. Average total of hours is 15, but for candidates seeking additional hours they can stay after completing work in the cash office to deliver office assistance for a total of 24 hours a week.  Office assistance would include filing and other types of administrative tasks as assigned. Criminal Background Check This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 . How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu .  Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service. Affordable Care Act OPS employees are covered under the Affordable Care Act. OPS employees who meet certain criteria will be offered affordable health care coverage. For more information on the Affordable Care Act, please visit the Benefits website and click on Employee Insurance Eligibility.

Job Description: The Oregon State Hospital is seeking a new team member to provide stellar support in the recruitment of staff across clinical disciplines and the coordination and onboarding of psychiatric academic rotations overseen by the Chief Medical Officer. Sound interesting? Apply Today! What you will do! You will   consult with hiring managers and HR to review, and execute directed recruitment plan strategies. You will coordinate interview panels, schedule interviews and prepare interview documents! You will   coordinate the onboarding and offboarding of psychiatry academic rotations for Nurse Practitioners, Medical Residents, Medical Students and Fellows. You will   assess, track, and manage presentations for specified needs, skills, and competencies! You will coordinate, facilitate, and track education/rotation opportunities! What's in it for you? A position where your input and contributions impact the citizens of Oregon Nearly unbeatable medical, vision, and dental benefits Pension and retirement programs This is a full-time, permanent, Executive Support Specialist 1, SEIU represented position     WHAT WE ARE LOOKING FOR: REQUIRED ATTRIBUTES: Minimum Qualifications Three years of clerical/secretarial experience which included: one year at a full

The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an outstanding opportunity for a Program Coordinator   that will provide day-to-day program support performing complex and varied fiscal and administrative functions within IHME and supporting the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios research and the UW Population Health Initiative programs. The Program Coordinator serves as a resource and a point of contact for accurate information about these programs in relation to events, conferences, summits, and key research deliverable timelines. This position requires an individual to build effective working relationships with individuals within and outside the organization from a variety of professional levels and backgrounds while exhibiting poise, responsiveness, a keen awareness of details, and impeccable integrity when dealing with sensitive materials and topics. The individual will independently provide overall effective and efficient communication and coordination for each program, interpreting and applying policies, guidelines, and procedures to answer inquiries from faculty, fellows, staff, students, and global external collaborators. The individual must develop an awareness of the research context of the programs they partner with in order to best understand priorities and execute work against demanding deadlines and while juggling multiple tasks. Additionally this position operates the reception desk and is the dedicated resource to IHME faculty, staff and visitors. The Program Coordinator is the initial contact for visitors to the Institute. This position is key to presenting a first impression of the Institute in the best manner possible and requires a high level of professionalism. This role will be an active member of the Financial Planning and Operations team and will report to the Assistant Director of Administration. This position is contingent upon project funding availability. RESPONSIBILITIES: Program support and coordination Provide accurate and efficient communication to staff, faculty, fellows, and the public with information and interpretation of policies and procedures related to the program’s specialties. Coordinate and lead meetings with faculty and staff to schedule out projected events/meetings, determining scope and necessary elements. Lead and meet timelines for these projects as assigned by program directors. Manage and organize conferences, summits, and guest speaking events with internal and external collaborators, government officials, media, and public and private institutions, to include coordinating meeting logistics, scheduling appointments and meetings, coordinating travel arrangements, and preparing business visa application documents for faculty and visitors as needed. Assist program heads with composing or editing reports and meeting presentation materials per IHME’s style guidelines. Initiate purchases of goods, services, and supplies in accordance with UW policies and procedures as needed, check order status and resolve problems efficiently and effectively. Analyze and process expense reports, reimbursements, and check requests in an accurate and timely fashion. Identify mechanisms to improve operations, decrease turnaround times, and streamline work processes. Reception support Provide assistance with day to day front desk duties, to include, but not limited to: answering phones, maintaining front desk email account and schedule, greeting visitors and facilitating smooth transitions to meetings, ordering business cards, providing estimates for shipping, packaging  and entering requests, receiving and notifying for packages, maintaining various logs, daily kitchen and conference room upkeep, and working with building management and staff for facility operations. Professionally conduct work with the highest level of integrity and discretion as it relates to international visitors and dignitaries, faculty, staff, and students. Assist with Institute administrative tasks, including but not limited to: assembly of professional documents for Scientific Oversight Group (SOG) and IHME Board of Directors, data entry and moderate clerical support for presentation materials. Utilize independent judgment and discretion while engaging with internal and external collaborators, government officials, media, and public and private institutions and representatives. Other duties as assigned. MINIMUM REQUIREMENTS: High school graduation or equivalent AND two years of experience in supporting a program and/or executives OR equivalent education/experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS: Adept diplomacy and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settings. Ability to react with appropriate levels of urgency and creatively solve problems to situations and events that require quick response or turnaround. High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company. Strong MS Office software skills – proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook, email, calendaring, and scheduling are minimum requirements. Track record of being organized and detail-oriented, with an ability to work both independently and collaboratively to achieve objectives. Ability to thrive in a fast-paced and collaborative environment to manage multiple priorities while coordinating resources needed to meet deadlines. Flexibility and willingness to assume new tasks or special projects. Flexibility to work nights and weekends a must. Interest in learning about the Institute’s work and an ability to clearly relate and communicate its work. A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive.  See IHME’s DEI statement here:    http://www.healthdata.org/get-involved/careers/dei WORKING CONDITIONS: Weekend and evening work sometimes required. This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions. This position is located in Seattle, Washington working in-person at the IHME office on UW Campus. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.  Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Per Governor Inslee’s  Proclamation 21-14.2   (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact  Careers@ecy.wa.gov  with “ COVID-19 vaccination ” in the subject line.     Keeping Washington Clean and Evergreen The   Water Resources  (WR) program   within the Department of Ecology is looking to fill a   Water Resources Administrative Assistant (Administrative Assistant 3)   position. This position is located   in our Northwest Regional Office (NWRO) Located in   Shoreline, WA.     In this role, you will serve as the principal assistant to the Water Resources (WR) Northwest Regional Office Manager and offer broad support to a team of technical and permitting staff. You will provide independent and high-level confidential administrative support and oversee elements of day-to-day office management. In addition to administrative duties, you will assist with permitting actions and learn how water resources are managed and protected in Washington State.   The mission of the Water Resources (WR) program is to support sustainable water resources management to meet the present and future water needs of people and the natural environment, in partnership with Washington communities. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings. Opportunities to serve your community and make an impact through meaningful work. Diversity, equity, inclusion, and respect (DEIR)   are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.  Equity : We champion equity, recognizing that each of us need different things to thrive.  Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.  Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   During Healthy Washington Roadmap to Recovery,  employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office up to 4   days a week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.   Please Note:  The salary posted above does not include the additional 5% premium pay that this position will receive due to this position's location in King County.       Application Timeline:   This position will remain open until filled, with an initial screening date of   January 24, 2022 . In order to be considered for initial screening, please submit an application on or before   January 23, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.  Duties What makes this role unique?   In this role, you will support a team of water resources professionals who are dedicated to managing this shared resource for future generations. We are looking for applicants who are professional, organized, are able to perform in a fast paced, ever changing environment; have strong time management and calendaring skills; who possess excellent written and verbal communication skills and are a team player. What you will do:   Provide high-level confidential administrative support for the Water Resources Program (WR) Northwest Regional Office section manager and offer high-level administrative support to a team of water resources professional staff.  Oversee purchasing requests, make travel and scheduling arrangements, and represent the section manager in select management-level meetings.  Administratively process new and change water right applications for accuracy, completeness and compliance with code.  Coordinate the section's public disclosure request responses and work with Central Records staff to ensure complete and timely responses are made.  Act as the Human Resource liaison for the section with regard to section recruitment and hiring.  Be a part of a regional administrative team that supports one another and provide back-up support for other regional environmental programs.  Qualifications Required Qualifications: High school graduation or GED   AND   a total of Four (4) years of experience and/or education as described below:   Professional Level Experience   in: clerical, secretarial, bookkeeping, accounting, or general administrative office work experience. Education:   A Bachelor’s degree in business administration, public administration or closely allied field.  See chart below for a list of ways to qualify for this position: Possible Combinations |  C ollege credit hours or degree |  Years of required experience Combination 1 | No college credit hours or degree (a minimum of High school graduation or GED is required) | 4 years of experience Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 year of experience Combination 5 | A Bachelor's Degree or above | No experience required OR One (1) year of experience as an Administrative Assistant 2, at the Department of Ecology. Special Requirements/Conditions of Employment:   Must possess and maintain a valid driver’s license. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below. Interest in waters resources issues and environmental management.  Proficient in the use of computers and software, including: Outlook Calendar, Microsoft Word, Excel, Access and Power Point to organize work and create, format, and edit a variety of products and presentations. Ability to proof read and finalize formal documents with a high degree of accuracy. This includes proofreading and editing written material, identifying and correcting errors in grammar, improving clarity, composition, flow, organization, content, punctuation, and spelling.  Organized and able to keep track of multiple activities which include the ability to prioritize and perform multiple tasks in the same timeframe, handle interruptions appropriately, and return to incomplete tasks. Ability to be discreet and maintain confidentiality, including the management of confidential information. Take initiative to do work without prompting. Maintain high degree of accuracy in multiple forms of communication.  Effectively communicate with and assist upset, confused, demanding, or otherwise difficult clients, and customers. Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool. Supplemental Information Ecology seeks diverse applicants:  We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation  in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to   submit all of the documents listed below.   Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. Three professional references. Please do NOT include your salary history.  Wage/salary depends on qualifications or rules of promotion, if applicable.     For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Additional Application Instructions for Current Ecology Employees:    Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Other Information: If you have specific questions about the position, please email  Ria Berns  at:  rber461@ecy.wa.gov . Please do not contact  Ria  to inquire about the status of your application.   To request the full position description: email  careers@ecy.wa.gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) ,   Public Employees Retirement System (PERS) ,   Vacation, Sick, and other Leave *,   11 Paid Holidays per year *,   Public Service Loan Forgiveness ,   Tuition Waiver ,   Long Term Disability   &   Life Insurance ,   Deferred Compensation Programs ,   Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,   Employee Assistance Program ,   Commute Trip Reduction Incentives   (Download PDF reader) ,   Combined Fund Drive ,   SmartHealth   *See the Benefits tab in this announcement for more information   Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See   https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service   for more details. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Collective Bargaining:  This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Equal Opportunity Employer:  The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  

Per Governor Inslee’s  Proclamation 21-14.2   (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact  Careers@ecy.wa.gov  with “ COVID-19 vaccination ” in the subject line.     Keeping Washington Clean and Evergreen The   Environmental Assessment Program   (EAP) program within the Department of Ecology is looking to fill an   Administrative Assistant 3   position. This position is located in our Headquarters Building in   Lacey, WA . In this role you will provide   senior level administrative duties, You will work with little to no supervision on most assigned tasks, take initiative and lead on projects and duties. You will gain exposure to the senior level management (XPMT) staff within the program. This will allow you to develop relationships and gain trust with the Supervisors/Managers. Agency Mission:   Ecology's mission is to protect, preserve and enhance Washington's environment and to promote the wise management of our air, land and water for the benefit of current and future generations.  Program Mission:   The   Environmental Assessment Program  provides a range of scientific, monitoring, laboratory, and quality assurance services. Its mission is to measure and assess environmental conditions in Washington State.  Our monitoring programs, scientific studies, and models are designed to measure and evaluate marine, ground, and freshwater quality; stream flow; aquatic habitat; and contaminants in sediments, marine benthic communities, and fish tissue across the state. We use data to evaluate threats ranging from conventional pollutants, such as bacteria, nutrients, and temperature, to toxic contaminants and invasive aquatic plants. We also conduct science around consumer products. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions. An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. Continuous growth and development opportunities.  A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings. Opportunities to serve your community and make an impact through meaningful work. Diversity, equity, inclusion, and respect (DEIR)   are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.  Equity : We champion equity, recognizing that each of us need different things to thrive.  Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.  Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   During Healthy Washington Roadmap to Recovery,  employees are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office up to 3   days a week. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing.   Application Timeline:   This position will remain open until filled, with an initial screening date of   December 22, 2021 . In order to be considered for initial screening, please submit an application on or before   December 21, 2021 . The agency reserves the right to make an appointment any time after the initial screening date.  Duties What makes this role unique?   In this role, you learn more about the science of the Environmental Assessment Program and will work with staff both remotely and in-person. You will have an opportunity to create and improve internal processes and procedures as seen fit within the Agency guidelines. This role affords you the opportunity to gain knowledge and experience to help prepare you to grow into an executive administrative assistant role. This training and experience is gained during leave and when extra assistance is needed.    What you will do: Direct Administrative Support to Section Managers and Supervisors HR paperwork Liaison  Outlook - Scheduling & attending calls/meetings & calendaring. E-Time (time cards) Assist with Event planning, both in-person (if approved) and virtual (Teams, Zoom, WebEx) SharePoint contributor for the Program Contact for all program communications (Calendaring & weekly emails) Serving as a back up to the Purchasing Tech & Forms and records Analyst (records retention/Public Disclosure) Qualifications Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational, and volunteer experience. See below for how you may qualify.     Four (4) years of combined experience and/or education: Experience:  progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Education :  A High School Diploma or GED    OR   College level coursework involving a major study in business administration, public administration or closely allied field may substitute year-for-year for experience.   All experience and education combinations that meet the requirements for this position:  Possible Combinations College credit hours or degree Years of required experience – as listed above Combination 1 High School Diploma or equivalent. 4 years of experience Combination 2 30-59 semester or 45-89 quarter credits. 3 years of experience Combination 3 60-89 semester or 90-134 quarter credits (AA degree). 2 years of experience Combination 4 90-119 semester or 135-179 quarter credits. 1 year of experience Combination 5  A Bachelor's Degree 0 years of experience   Special Requirements/Conditions of Employment: Possess and maintain a valid driver’s license. Supplemental Information Ecology seeks diverse applicants:  We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation  in the application and/or screening process or this job announcement in an alternative format? Please call:   (360) 407-6186   or email:   careers@ecy.wa.gov  and we will be happy to assist. If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . If you need assistance applying for this job, please e-mail   careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page. If you are reading this announcement in print format , please enter the following URL to your search engine to apply:  https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .     Application Instructions: It's in the applicant's best interest to   submit all of the documents listed below.   Applications without these documents may be declined. A cover letter describing why you are interested in this position. A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position. Three professional references from current and/or previous employers. Please do NOT include your salary history.  Wage/salary depends on qualifications or rules of promotion, if applicable.     For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.): Please be sure to remove private information such as your social security number, date of birth, etc.  Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.  Additional Application Instructions for Current Ecology Employees:    Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation:  The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.   Other Information: If you have specific questions about the position, please email  Tara-Lyn Poole  at:  Tara-Lyn.Poole@ecy.wa .gov . Please do not contact  Tara-Lyn  to inquire about the status of your application.   To request the full position description: email  careers@ecy.wa.gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) ,   Public Employees Retirement System (PERS) ,   Vacation, Sick, and other Leave *,   11 Paid Holidays per year *,   Public Service Loan Forgiveness ,   Tuition Waiver ,   Long Term Disability   &   Life Insurance ,   Deferred Compensation Programs ,   Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,   Employee Assistance Program ,   Commute Trip Reduction Incentives   (Download PDF reader) ,   Combined Fund Drive ,   SmartHealth   *See the Benefits tab in this announcement for more information   Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See   https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service   for more details. To learn more about The Department of Ecology, please visit our website at   www.ecology.wa.gov   and follow, like or visit us on   LinkedIn ,   Twitter ,   Facebook ,   Instagram   or our   blog . Collective Bargaining:  This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Equal Opportunity Employer:  The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call   (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or   1-800-833-6388 . Note:  This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.  

Job Summary This position provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs at the Van G. Miller Adult Learning Center. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. This position maintains customer confidence and protects operational integrity by keeping information confidential and provides support for a variety of special projects, committees, functions, and activities.   Essential Job Functions Important responsibilities and duties may include, but are not limited to, the following: Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs. Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff. Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments. Enters data into the computer via word processing, spreadsheet, and various other computer applications. Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Reconciles receipts and cash; sends it to the Business O Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets. Records inventory of materials and supplies and orders as needed. Performs other duties as assigned.   Position Specific Responsibilities Important responsibilities and duties may include, but are not limited to, the following: Serves as a proctor in the Assessment Center and remote testing sessions. Assists with the student registration process, including data entry, maintaining logs, and preparing materials. Conducts textbook sales. Assists with the student orientation process, including data entry, maintaining logs, and preparing materials. Maintains partner agency referral records. Assists with the planning of the ELL Next Step C Assists with the planning of the HSC Graduation ceremony. Maintains a CASAS proctor certificate. Maintain badge access and door accessibility schedules utilizing assigned software. Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online. Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.   Minimum Qualifications Associates degree or equivalent and two years of office experience OR a combination of both totaling to 4 years. Minimum typing speed of 40 net words per minute. Demonstrated high proficiency using all Microsoft Office and/or Google programs. Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports. Demonstrated ability to work with staff, students, business and government officials, and general public while projecting a positive professional image. Demonstrated commitment to customer service. Demonstrated organizational skills and time management. Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks. Demonstrated ability to communicate effectively both orally and in writing. Demonstrated ability to work with diverse student populations, including non-native speakers. Demonstrated ability to work effectively in a collaborative team atmosphere. Available to work a flexible schedule including Tuesday and Thursday evenings.   Preferred Qualifications Bachelor’s degree in business or related field. Experience with Adult Education and Literacy programs. Proficient in a language other than English   Employment Status Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).   Working Conditions Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting.  Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.   Application Procedure Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum from a past/current supervisor, and a cover letter that briefly addresses the following: Your work experience with customer service and receptionist duties. Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database). Your work experience related to handling confidential information. Submit online application and all required materials by the deadline. Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.