35 Administrative Assistant jobs

Title : Finance & Administration Assistant Status : Non-Exempt Reports To : Operations Manager; Senior Revenue Accountant Positions Reporting To This Position : None   General Description : The League of Conservation Voters (LCV) works to turn environmental values into national, state and local priorities. LCV, in collaboration with our state LCV partners, advocates for sound environmental laws and policies, holds elected officials accountable for their votes and actions, and elects pro-environment candidates who will champion our priority issues.   LCV’s work to protect and advocate for the environment is rooted in our commitment to racial, social and environmental justice. Communities of color are disproportionately impacted by climate change and pollution. For this reason, racial justice and equity are inextricably linked to protecting our environment. Within the organization, we are actively building a workplace culture that demonstrates how we value equity and inclusion through more intentional and inclusive practices. We are committed to building an organization that represents a variety of backgrounds, perspectives and skills.   LCV is hiring a Finance & Administration Assistant who will support the financial and administrative operations of the League of Conservation Voters and League of Conservation Voters Education Fund. Responsibilities include database management, invoicing, financial reporting and reconciliation, and providing administrative support to both the Finance department and Human Resources and Administration department.    Responsibilities : Finance Assist with processing invoices for payment using Sage/ABILA general ledger software. Assist with month-end and year-end closing processes including: researching vendor expense requests, running financial reports through Sage software, and assisting in annual preparation of IRS Form 1099’s reporting. Assist with annual audit preparation, including document retrieval, copying, and assisting with audit requests. Maintain filing system of accounts payable documents and journal entries. Work with SVP of Finance to administer vendor survey to measure commitment to racial diversity and equity. Process weekly check requests for the Finance department. Assist with weekly Accounts Payable process. Schedule trainings, meetings, and offsite events for Finance Department. Assist with the Concur expense entry process for the Senior Vice President and Controller of Finance Department. Assist with monthly, quarterly, and annual Unanet Timesheet training and reporting requirements. Other duties as assigned.   Human Resources and Administration Assist in providing general office support (phones, copiers, eFax, postage meter, etc.). Submit new hire tech request forms. Assist with staff business card orders. Assist with opening and distributing office mail. Manage monthly schedule for front desk coverage and assist with coverage as needed. Order office supplies and manage inventory. Submit work order requests to building engineer/manager and applicable vendors. Check general voicemail inbox and eFax inbox twice daily, and distribute incoming information. Manage kitchen duty schedule and send weekly reminders. Work with Human Resources Director to sort and process payroll tax changes and update as needed. Post job vacancy announcements as needed. Update orientation materials as needed. Administer LCV’s metro benefits program. Schedule quarterly New Hire Orientation. Process payments for the Human Resources and Administration department. Contribute to LCV’s commitment to integrating racial justice and equity into the work we do and ensuring an inclusive organizational culture. Other duties as assigned.   Qualifications: Work Experience: 1 year of finance or administrative experience required. Experience working with databases. Experience with scheduling. Experience working with a non-profit organization preferred. Experience with the financial audit process and/or IRS 1099-MISC preparation preferred. Experience working with external vendors preferred. Experience with project management preferred. Experience with training others preferred. Experience writing/creating documents for large audiences preferred. Skills: Highly attentive to detail and able to take ownership of routine tasks; excellent written and oral communications skills; proficient in Microsoft Office Suite; able to maintain confidentiality; strong organizational skills; exhibits strong judgement; self-starter; works well in a fast-paced environment; ability to handle multiple tasks under pressure of deadline and work for several people; plans and can see the big picture. Ability to troubleshoot common IT/technology issues preferred. Ability to process cash receipts and accounts payable preferred. Data management and filing system skills preferred. Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture. Conditions: This position is based in Washington, DC.   To Apply: Send cover letter and resume to hr@lcv.org with “Finance & Admin Assistant” in the subject line by June 7, 2019. No phone calls please.   LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace.

Administrative Professional In this critical role on AlixPartners' Corporate Services – Administrative Support team, you will work very closely with the Office Manager to ensure office operations run smoothly, effectively, and efficiently. You will be responsible for receptionist duties and provide administrative support to consultant staff including travel, expenses, calendar, membership renewal, editing presentations, and case documents. The Administrative Professional position is a full-time or temp-to-hire role located in our San Francisco office and reports to the Office Manager. Paid relocation is not available for this position. Key Responsibilities : Provide executive assistance to multiple consulting professionals with the following administrative duties: Arrange meetings and manage calendars Arrange domestic and international travel Prepare expense reports and daily time entries Create and plan for internal and external events Answer main phone line; understand purpose of calls and forward calls to appropriate personnel or department and answer questions about the firm and provide callers with address, directions, and other information. Greet guests and determine nature of business and announce guests. Accept deliveries and notify appropriate staff in a timely manner. Additional Administrative Professional responsibilities as identified. Qualifications/Requirements: High School diploma or equivalent required, college degree preferred. Minimum one year of administrative experience preferred. Prior experience working in a professional services environment strongly preferred. Ability to be proactive and show initiative to ensure timely completion of assigned projects required. Collaborative approach, as well as the ability to work independently. Exceptional customer service and interpersonal skills required. Strong organizational skills with attention to detail; must be able to prioritize and multi-task. Demonstrated experience in handling multiple projects at a time. Ability to work well in a dynamic environment. Ability to interact with employees at all levels. Ability to be discreet and handle confidential, sensitive information. Flexible and adaptable when procedures change or urgent situations arise. Excellent verbal and written communication skills required. Typing: minimum of 50 words per minute required. Advanced proficiency in Microsoft Word, Excel and PowerPoint. Ability to work full time in a fast-paced office environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the work day This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities. In addition to a positive workplace, the firm offers a competitive compensation package including an excellent benefit program (health, vision, dental, disability, 401K, tuition reimbursement). In today's fast-paced global market timing is everything. You want to protect, grow or transform your business. To meet these challenges, we offer clients small teams of highly qualified experts with profound sector and operational insight. Our clients include corporate boards and management, law firms, investment banks, investors and others who appreciate the candor, dedication and transformative expertise of our teams. We will ensure insight drives action at that exact moment that is critical for success. When it really matters. www.alixpartners.com All qualified applicants will receive consideration for employment without regard to among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, (age), status as a protected veteran, or disability. AlixPartners is a proud Silver award-winning Veteran Friendly Employer. https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf #LI-KL1 Apply Here: http://www.Click2Apply.net/rq9m4zmk8h4wz3mz PI109919774

Founded in 1936, the National Wildlife Federation (NWF) has grown into America's largest conservation organization with 51 state/territorial affiliates and more than six million members and supporters nationwide.  The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world, and the Federation is committed to inspiring all people around our shared love of nature and wildlife by creating a welcoming and inclusive community representative of all Americans.  The Assistant to the Vice President for Regional Conservation provides administrative support, coordinating the Vice President’s engagement with regional offices, and teams across the organization; manages information flow and coordinates the development of various correspondence, documents and reports; and collaborates closely with leaders across the organization in support of the implementation of the Federation’s 2018-2021 strategic plan (“A Common Agenda for Wildlife”). In this role you will: Ensure that the day-to-day operation of the Vice President’s office runs smoothly and efficiently, promptly replying to all constituents and colleagues, and attending to deliverables in a timely manner; Work directly with the Vice President and other senior staff in coordinating all activities in support of the implementation of the strategic plan including presentation development, coordinating external meetings, supporting regional and national meetings;   Assist the Vice President in drafting correspondence, documents and reports; maintains records; and updates various management and reporting tools; Coordinate the Vice President’s calendar; initiate and respond to meeting requests; develop agendas and other meeting materials as needed; plan and implement meeting logistics; make necessary travel arrangements; and process the Vice President’s expense reimbursements; Manage all administrative and logistical aspects of board-level and other ad hoc committees that are staffed by the Vice President; Manage all administrative and logistical aspects of NWF’s regional leadership team, including scheduling meetings, assisting with time cards, and expense reports; Organize all department wide retreats, as well as team building and professional development activities; and Perform other duties as assigned. Qualifications: College degree required 3+ years of experience preferred, ideally in a nonprofit setting or fast-paced office environment Passion for the conservation of wildlife and wild places is highly desirable  Familiarity with conservation a plus Self-starting, with the demonstrated ability to work independently and, when necessary, as an integral member of the team Professionalism, with superior interpersonal abilities, communications and political savvy, and excellent time management and organization skills Proficiency in Microsoft Office Suite and familiarity with CRM and other fundraising software, various databases and management reporting tools Your employee’s actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus. We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world.  We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, genetic information, past, current or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity and inclusion at  https://www.National Wildlife Federation.org/About-Us/DEIJ . If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244. If you meet more than 75% of the qualifications of this description, we support your application. If selected, a background check will be conducted.  Candidates should submit a cover letter and resume.

​ Job Posting:          #00004588 Opened:                ​ 03/08/19 ​ Closes:   03/22/19 ​ Position Title:       Administrative Assistant IV ​ Class/Group: 0156/A15 Military Occupation Specialty Code: 3A Support – Administration, 641X LDO-Administration, 0111 Administrative Specialist, 3A1X1 Administration FLSA:      ​ Non-Exempt ​ Number of Vacancies: 1 ​ Division/Section: Chief Financial Office / Human Resources ​ Salary Range: $2748.00 - $2916.67/ monthly ​ Duration: ​Regular ​ Hours Worked Weekly:      ​40 ​ Shift:      ​Days Travel:    ​ ​None ​ Agency Address:  300 W. 15th Street, Austin Tx 78701 ​ Work Location:    Same ​ Web site: ​ www.dir.texas.gov ​ Refer Inquiries to:               ​Human Resources ​ Telephone: ​(512) 463-5920 or (512) 475-4612 HOW TO APPLY: Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en You must create a CAPPS Career Section candidate profile or be logged in to apply Update your profile and apply for the job by navigating through the pages and steps Once ready, select “Submit” on the “Review and Submit” page. Applicants must provide in depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification. Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.  Interview Place/Time: Candidates will be notified for appointments as determined by the selection committee. Notice: Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment. EQUAL OPPORTUNITY EMPLOYER The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability.  Please call 512-463-5920 to request reasonable accommodations. THE OPPORTUNITY The Texas Department of Information Resources serves a wide spectrum of customers by providing technology leadership, solutions, and value to State of Texas government agencies, higher education, and local government entities of all sizes to facilitate the fulfillment of their core missions and by leveraging bulk buying power that enables eligible customers to buy IT products and services at aggressive discounts without the need for a lengthy procurement process. DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state. This position performs advanced (senior-level) administrative support or technical program assistance work. Serves as primary receptionist for the agency and provides administrative support to the Human Resources Office. Position requires frequent contact with agency employees, contractors and the general public. Work involves coordinating the dissemination of information, developing and maintaining records systems, and coordinating administrative agency support. Works under limited supervision of the Human Resources Director with considerable latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS Performs receptionist duties for the agency including greeting and directing visitors and maintaining visitor logs; includes operating a telephone console and the use professional public contact skills to answer and refer calls and to respond to requests for general information Utilizes the Ruckus Wireless system to establish Guest Net accounts for visitors that need internet access; provides login credentials and instructions on how to access the Guest Net Provides administrative support to the Human Resources Department; includes preparing PowerPoint presentations and creating spreadsheets to track employee outcomes Sorts and logs incoming faxes and packages and notifies staff of items received in the reception  Maintains availability schedule for the agency's conference rooms, conference call phones and      projectors for all staff; reserves rooms and/or equipment as necessary Facilitates criminal history background checks on potential new hires, contract workers and existing agency staff; uses the Criminal Justice Information Services (CJIS) Online system to coordinate required manager training and maintains listing of and information on managers approved to access CHRI; logs results of criminal history background checks using Salesforce.com   Coordinates accurate preparation, editing, distribution and tracking of HR related correspondence, forms, and documents including mandatory training reminders, receipt of the Ethics Acknowledgements, and compensatory time expiration notifications Assists HR staff in scheduling interviews, creating and emailing notification letters to applicants regarding their application / interview status and the agency application process; includes letters to applicants that have interviewed for agency positions   Serves as Parking and Building Access Coordinator for the agency; handles requests from employees for parking and building access cards and handles key and lock control; tracks requests in a spreadsheet and provides monthly reports to HR Director Provides HR administrative system support by entering of I-9 verification information on new employees into the E-Verify system and requesting driver records for new employees on a quarterly basis; Processes departmental requisitions using the Centralized Accounting and Payroll/Personnel System (CAPPS) Coordinates general office duties such as handling routine maintenance calls, e.g., requests for light bulb replacement, air conditioning / heating problems, and other facility problems or repairs Assists in facilitating leave administration using the Centralized Accounting, Payroll/Personnel System (CAPPS); may assist with leave accounting data entry for agency staff Assists Human Resources staff with miscellaneous projects and administrative support as needed EDUCATION High School Graduate or General Education Degree (GED)                                                                         EXPERIENCE & TRAINING REQUIRED Four (4) years of experience performing receptionist or customer service-related duties, answering and routing calls using a multi-line, telephone system or other similarly related experience Four (4) years of experience providing administrative support to division/departmental staff or experience performing administrative functions and the use of administrative procedures   EXPERIENCE & TRAINING PREFERRED Experience using automated leave accounting systems Experience using the Uniform Statewide Personnel/Payroll System (USPS) OR CAPPS Leave Accounting Module State of Texas administrative support experience   KNOWLEDGE, SKILLS & ABILITIES Working knowledge of modern office equipment and of practices, procedures and communications Demonstrated ability to work on concurrent tasks while effectively organizing, prioritizing, and coordinating work assignments Must be dependable and conscientious in maintaining attendance and work schedule in order to provide adequate coverage for the front desk and reception area Must be a self-starter and be able to multi-task; includes determining on your own what needs to be done, and anticipating the needs of supervisor and departmental staff without waiting for instruction or work to be assigned Ability to communicate effectively with co-workers, vendors, and other departments both verbally and in writing; in a clear and concise manner Ability to take care of the customer’s needs while following agency procedures Ability to exhibit a cheerful demeanor toward others Ability to get along well with a variety of personalities and individuals Ability to effectively interpret policies, procedures and regulations Ability to exercise sound judgment and discretion in handling and maintaining security of confidential information Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative Ability to exercise courtesy, tact and diplomacy in all communications Ability to stay focused and complete assigned tasks under stressful situations and with frequent interruptions Ability to work a flexible schedule to meet required deadlines Ability to act calmly under stress and work under pressure and exacting schedules to complete assigned tasks Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers Ability to understand, follow and convey brief oral and/or written instructions Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment Ability to comply with all agency policies and applicable laws Ability to comply with all applicable safety rules, regulations and standards   COMPUTER SKILLS Proficiency in the use of a personal computer and applicable software necessary to perform work assignments e.g. word processing, spreadsheets (Microsoft Office required)   OTHER REQUIREMENTS Regular and punctual attendance Criminal background check   WORK ENVIRONMENT Work is performed in a busy, open office setting Frequent use of a personal computer, copiers, printers and telephones Frequent work under stress, as a team member, and in direct contact with others Frequent standing, walking, sitting, listening and talking Occasional bending and stooping Occasional lifting and climbing

Association’s Mission: To lead and position community clinics, health centers and networks through advocacy, education, and services as key players in the health care delivery system to improve the health status of their communities. Purpose of Position: Provide a high level of skilled administrative duties in support of the Government Affairs Team including project support, processing correspondence and materials, maintaining calendars, scheduling events, webinars and meetings, developing and maintaining filing systems, and responding to requests from members.     Primary Responsibilities: Provide high-level administrative duties Provide administrative support, including high level contact and communication with the internal staff, Association membership, vendors, consultants, key constituents and others as appropriate. Provide administrative support including scheduling, meeting material preparation, and the taking and transcription of meeting minutes. Plan meetings, conference calls, and webinars, coordinating schedules and resolving any scheduling conflicts.       2.  Produce memos, correspondence and materials Provide high level of editing and proofing for Association documents. Compose letters, memoranda and other correspondence from verbal direction. Proofread and finalize correspondence and communication materials. Copy, fax, distribute, and file documents. Assist in the development and coordination of various publications for the membership.      3.   Assist with organizational administrative tasks Respond to common inquiries and requests from the membership, government agency personnel, legislative staff, and other outside individuals. Provide back-up support for front desk and other administrative staff. Provide copying, mailing, faxing and phone support, as needed. Balance the demands of multiple projects so that no project/task falls behind schedule.       4.  Maintain calendars and schedules Manage multiple staff calendars including scheduling appointments, meetings, and events as well as updating organizational calendar. Set up and host conference calls and web meetings.       5.  Coordinate meetings and events Coordinate on-site or off-site meetings including all logistics (space, audio/visual equipment, meals and hotel accommodations). Prepare agendas, written documents and notices. Take and transcribe meeting minutes.        6.  Develop and maintain filing systems and information management tools Maintain assigned departments files and documentation materials to ensure accurate record keeping. Assist in the development and maintenance of information management tools and systems to track information and increase efficiency such as membership database, consultant database, calendars, and website. Skills and Talents Required: Excellent organizational and multitasking skills. Project or program management skills. Exceptional interpersonal skills. Proven oral and written communication skills. Advanced knowledge of Microsoft Office and Web Based applications. Ability to maintain professional and courteous telephone manner. Operate standard office equipment.  Ability to: Work independently. Support multiple staff. Treat sensitive matters with confidentiality. Anticipate and resolve problems on own initiative. Manage multiple tasks. Pay close attention to detail. Organize and evaluate projects. Maintain a helpful attitude and work co-operatively within a team environment.  Additional Responsibilities: Attends and participates in all staff meetings of the Association. Reports regularly to Supervisor. Participates in Association events and represents the Association as requested. Interaction with association members. Travel primarily within the state by ground or air. Other duties as assigned.  Education and Experience: AA or equivalent experience preferred. Minimum five years of advanced administrative support experience working preferably in a legislative environment.  Salary: $48,871 + Excellent benefits To Apply:   Submit cover letter indicating where you heard about this position, resume, and professional references in MS Word format to jobs@cpca.org or FAX 916-440-8172.  We strive for our workforce to represent California’s diverse population including capabilities, culture, language, experience, and socio-economic background, while also meeting the highest standards and qualifications of our industry.

JOB SUMMARY The Deputy Division Director of Economic Mobility will serve as a key member of the leadership team for the CSG Justice Center's Corrections and Reentry Division. This Division includes a team of more than approximately 25 professionals who lead and staff a number of initiatives to reduce recidivism and improve outcomes for people involved in the criminal justice system. The Deputy Division Director will lead and manage the Economic Mobility Program's portfolio of initiatives and activities focused on three key areas: 1) integrating corrections, career, technical and adult education and training, and workforce strategies to ensure people leaving incarceration have the skills and opportunities they need to thrive in the labor market; 2) engaging business and industry leaders to increase opportunities to hire and advance people with criminal records; and 3) assisting state and local policymakers in understanding and reforming the policies, regulations, and biases that impact a person's access to careers. Signature projects of this portfolio include technical assitance to Second Chance Act grantees, the National Inventory of Colletral Consequences of Conviction, the Clean Slate Clearinghouse, and the Integrated Reentry Employment Strategies framework. The incumbent will oversee all aspects of the Economic Mobility Program operations; coordinate and participate in politically sensitive meetings with high-ranking local, state, and federal officials, advocates, and other experts across the country; ensure adherence to and compliance with funding requirements; work with the Division's leadership and Justice Center's finance team and senior staff to monitor and oversee program budgets; and troubleshoot issues and challenges. The Deputy Division Director will directly supervise staff; oversee professional development and team building efforts; supervise special projects; and collaborate with program staff and subject matter experts from other divisions. ESSENTIAL DUTIES & RESPONSIBILITIES Specific responsibilities of the Deputy Division Director include, but are not limited to, the following: Further establish and leverage the CSG Justice Center's influence in the intersecting fields of workforce and economic development, career/college preparation, occupational training and credentialling, secondary and post-secondary education, and work-based learning. Provide oversight to key program activities, such as technical assistance delivery Second Chance Act grantees and other local and state jurisdictions, development of written tools and products, and policy consulting services; Provide leadership, support, and strategic guidance for the program's staff, consisting of program associates, policy analysts, legal fellows, senior policy analysts, project managers, and senior policy advisors; Inform and implement the program's strategic plan, and monitor progress, troubleshoot challenges, and adjust priorities, as needed; Manage the program's budget, including financial monitoring, grants management, reporting, business development, and fundraising; Ensure compliance with reporting and administrative requirements from federal, state, local, and private funders; Create and implement human resources practices such as staffing plans, professional development, training and education plans for program staff, and orientation/on-boarding materials, and coordinate practices with other managers across the division; Provide leadership to the program and serve as the spokesperson for the program while managing relationships with internal and external partners; Plan and participate in policy-focused meetings with high-ranking government officials, advocates, and national experts; Respond to media inquiries and interviews, in consultation with the Justice Center's public affairs team; Collaborate with senior staff to develop long-range strategies to guide the CSG Justice Center's work; Contribute to the development of CSG Justice Center website content, and strategize with staff and technical consultants on ways to use the web to promote policy goals; Develop/expand the knowledge base on criminal and juvenile justice, reentry, and economic mobility and identify and engage new contacts in the field to serve as formal or informal partners; and Manage inter-divisional collaboration within the CSG Justice Center, including identifying themes and linkages across disparate initiatives and leveraging opportunities to incubate and test new ideas and approaches. SKILLS & ABILITIES Understand the research, policy, programming and latest trends shaping the workforce and corrections fields; Experience working with and interacting with federal, state, and local government officials in workforce related agencies; Experience with fund development, grant writing, and foundation relations in related fields Experience with strategic planning, action/work planning; and implementation monitoring in a fast-paced, high-growth environment; Capable project manager and supervisor, ability to oversee multiple complex initiatives and projects in an efficient, organized way with the ability to prioritize quickly and confidently and manage multiple deadlines; Excellent communication skills including written, public speaking, and group/meeting facilitation, ability to effectively distill and present complex information in a concise way; Experience and expertise in managing collaborative or interagency planning and problem-solving; Demonstrated track record in team building, staff supervision and mentoring, and professional development; Experience in nonprofit management including program monitoring, reporting, and budgeting in a non-profit setting; Excellent interpersonal skills, including maturity, an ability to work independently and in a team setting, and a sense of humor; and, Willingness to travel up to several times per month. EXPERIENCE REQUIREMENTS At least seven (7) years of professional experience in relevant non-profit or public sector setting, including five (5) years of experience managing and supervising staff and teams. Strong grasp of policies, programs, and practices in the fields of criminal justice and workforce development required. EDUCATION REQUIREMENTS A bachelor's degree (required) and a graduate degree in a related field, such as law or public policy (preferred). PHYSICAL REQUIREMENTS ESSENTIAL TO PERFORM THE DUTIES OF THE JOB The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequently communicates with internal and external coworkers and customers. Frequently operates a computer to create policy briefs, memos, and presentations. Frequently remains in a stationary position to perform desk duties. Frequently works in a well-lit, tempered room. Occasionally moves throughout the office to communicate to coworkers. Seldom transports objects, such as files or paper boxes, with weight up to 25 pounds. APPLICATION INSTRUCTIONS: Interested individuals should upload the following elements (in Word or PDF format): Cover letter specifying the location for which you are applying Resume Two writing samples (preferably no more than three pages) Names and contact information for references (at least three) Incomplete applications will not be considered. CSG is an Equal Opportunity Employer (Females/Minorities/Veterans/Disabled) CSG participates in E-Verify   For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1017083-25476

PeopleTec is currently seeking a  Senior Systems Analyst  to support our  El Paso, TX  location.   This position is part of a Department of Defense, Joint Task Force assignment. The position will be responsible for leading and managing all matters related to the site including but not limited to: Configuration, Technical Implementation, Cost, Schedule and Performance across the organization. As a technical manager your work will include: Manage and assist an on-site technical team and provide demonstrated expertise in configuration, deployment and management of critical infrastructure devices. Manage and assist the on-site technical team and provide demonstrated expertise with development, deployment and maintenance of numerous Microsoft and Linux Services. Manage and assist on-site technical team and provide demonstrated expertise with configuration, deployment and maintenance of Voice over Internet Protocol (VOIP) communications IAW on-site policies, command directives and DOD policies Manage and assist on-site technical team and provide demonstrated expertise with configuration, deployment and maintenance of host based security systems IAW on-site policies, command directives and DOD policies Manage and assist on-site technical team and provide demonstrated expertise supporting ESXi environment and Virtual Desktop Infrastructure (VDI) architecture. Manage and assist on-site technical team and provide demonstrated expertise managing a high volume user support helpdesk.  Provide day to day on-site mentoring and management of technical team. Ensure compliance is maintained with on-site policies, command directives and DOD policies.   Required Skills/Experience: Operating Environment Certification CompTIA Security+ Active TOP SECRET clearance Provide demonstrated experience manage and maintaining enterprise class architecture. Must be a U.S. Citizen An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment. Desired Skills : ISC2 Certified Information System Security Professional (CISSP) Certified Ethical Hacker (CEH) Cisco Certified network Administrator (CCNA) Experience providing direct support to DOD agencies.   EOE/Minorities/Females/Veterans/Disabled PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address,  HR@peopletec.com  and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1009222-145621

We are looking for a customer-oriented service representative. A customer service representative, or CSR, will act as a liaison, provide product/services information and resolve any emerging problems that our customer accounts might face with accuracy and efficiency. The best CSRs are genuinely excited to help customers. They’re patient, empathetic, and passionately communicative. They love to talk. Customer service representatives can put themselves in their customers’ shoes and advocate for them when necessary. Customer feedback is priceless, and these CSRs can gather that for you. Problem-solving also comes naturally to customer care specialists. They are confident at troubleshooting and investigate if they don’t have enough information to resolve customer complaints. The target is to ensure excellent service standards, respond efficiently to customer inquiries and maintain high customer satisfaction. Responsibilities Customer Service Responsibilities list: Manage  large  amounts of incoming calls Generate sales leads Identify and assess customers’ needs to achieve satisfaction Build sustainable relationships and trust with customer accounts through open and interactive communication Provide accurate, valid and complete information by using the right methods/tools Meet personal/customer service team sales targets and call handling quotas Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution Keep records of customer interactions, process customer accounts and file documents Follow communication procedures, guidelines and policies Take the extra mile to engage customers Requirements Proven customer support experience or experience as a client service representative Track record of over-achieving quota Strong phone contact handling skills and active listening Familiarity with CRM systems and practices Customer orientation and ability to adapt/respond to different types of characters Excellent communication and presentation skills Ability to multi-task, prioritize, and manage time effectively High school degree

Department The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section. Responsibilities The Facilities Program Associate provides program support for the Ringling Museum's Facilities Department which includes Custodial, Maintenance, and Grounds. Responsibilities will include: - Enters and tracks purchase orders and processes invoices into OMNI. Assists in obtaining quotes and preparing Expenditure Request forms. Prepares all P-card information, submits to Accounting within established timeline, and tracks to make sure items/services ordered are received/completed. Tracks all expenses against budget on a spreadsheet and reconciles against Accounting’s monthly budget reports. - Assists in entering and updating equipment and inventory in Facility Dude program. Uses a golf cart to traverse campus, when necessary. - Provides program and administrative support to Assistant Directors in Facilities and Grounds, and staff in Facilities department. Answers department phones. Maintains department vendor and other files. Assists with payroll entry for Facilities and Grounds staff as needed. - Monitors and tracks usage of unleaded/diesel fuel from Museum venues to determine when it’s running low and needs to be ordered. Creates annual PO for water cooler rental and weekly deliveries. Tracks Certificates of Insurance of service suppliers to ensure they maintain required worker’s comp and liability insurance. Maintains copy machine and orders repairs and supplies as needed. Maintains and orders office supplies for department. Orders staff uniforms as needed. Retrieves state certificates for boilers from online portal and submits to FSU EHS. Tracks inspections coming due and alerts Assistant Director of Facilities. - Gathers information and prepares weekly and monthly reports required by the Deputy Director of F&A. Takes and transcribes minutes of the bi-monthly and quarterly Chiller Plant meetings. Provides backup minute taking at Board committee and task force meetings on an as needed basis. - Other duties as assigned. Qualifications High school diploma or equivalency and four years’ experience or a combination of post high school education and experience equal to four years. Valid Florida driver's license or ability to obtain prior to hire. Knowledge of applicable computer applications, such as Microsoft Office Suite (Excel, Outlook, Word), and basic computer functions. Ability to communicate effectively verbally and in writing. Knowledge of office practices, procedures, and etiquette. Ability to establish and maintain effective working relationships. Ability to prioritize, organize and perform multiple work assignments simultaneously. A work sample will be administered during the interview process. Preferred Previous experience with Facility Dude system Previous experience with writing and transcribing meeting minutes. Previous experience maintaining a budget. Previous payroll experience. Other Information The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences.  A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org Contact Info For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org. Anticipated Salary Range Up to $30,000 per year + Florida state benefits available (https://hr.fsu.edu/?page=benefits/benefits_home) Pay Plan This is an USPS (University Support Personnel System) position. Schedule While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling. Criminal Background Check This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening. Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an IT Procurement Assistant to join an excellent team and work to advance their IT operations.  The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians.  What you will do! As an IT Procurement Assistant, you will procure IT assets from point of request from the customer to the creation of purchase requisitions. This includes processing payments for IT services, contracted maintenances and administrative operating expenses. You will provide support to all the agency in the VISA order processing of IT assets from point of request to accounting completion. In this role, all requests for procurement of technology will come through your unit for processing. Your responsibilities will be analyzing all procurement requests for technology against designated standards; researching and identifying appropriate levels or versions of hardware and software per customer's stated business needs; researching methods to procure, including best pricing; and preparing purchase requisitions. Additionally, you will be responsible for ensuring asset management and procurement policies and processes are met; working with vendors to resolve procurement issues; ensuring all financial transactions being processed are in line with agency and statewide standards and within retention period timelines. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new IT Procurement Assistant , don't delay, apply today!    This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE..  MINIMUM QUALIFICATIONS: Three years of administrative support experience that included data analysis, collection and tabulation; purchasing through requisition and purchase order; inventory control and supply; or assisting with contract or agreement processing.   College-level coursework in business management or office technology may substitute on the basis of 45-quarter units per year.   REQUESTED SKILLS: Ability to respond to multiple requests by phone and in-person. General knowledge of the Oregon Health Authority (OHA). Excellent customer service skills. Awareness of pricing and existing vendor contracts and state approved lists that are available to help the agency maintain fiscal responsibility. Familiarity with the use of word processors, spreadsheets and basic database programs. Solid understanding of IT assets that relate to desktop computers. Experience in promoting a culturally competent and diverse work environment.

WCBD-TV of Nexstar Broadcasting, Inc. in Charleston, SC, is seeking our next Full Time Local Sales Assistant/Front Desk Team Member.  The ideal candidate will have the desire to grow and become a Sales Account Executive.  The Sales Assistant works with the Sales Department and a team of Account Executives to facilitate order entry, traffic, accounting and all clerical functions required by the Sales Department and Front Desk as needed.    Essential Duties and Responsibilities Will be housed at the Station's Front Desk and perform Receptionist duties Perform all clerical functions for the Sales Department Maintain awareness of the most current traffic/copy policies, practices and procedures Enter orders into Wide Orbit traffic system Compile accounts receivable information for Account Executives and Management Resolve logistical issues in coordination of on air spot placement Back up other members of our Sales Assistant Team, handling overflow on an as needed basis Perform other duties as assigned *** Experience with Wide Orbit Traffic and Microsoft Office preferred.   Requirements & Skills: High School diploma Fluency in English Excellent communication skills, both oral and written Minimum one year’s experience in clerical support or administrative assistance, preferably in the sales or media fields Proficiency with computers, telephones, copiers, scanners, fax machines and other office equipment   Physical Demands & Work Environment:  The Sales Assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions.

Department The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section. Responsibilities Responsible for answering Membership Services telephone, emails, RSVPs and online inquiries. Sells and processes new memberships & renewals. Provides general assistance and stewardship to members and donors. Serves as back up assisting in the Visitor Pavilion Membership Desk operations staff as needed. Under the direction of the Membership Manager, implement Membership events & activities, to include but not limited to Friends events, Member Previews, Coffees, etc. with possible weekend or event hours. Initiates event work orders and attends weekly calendar meetings. Works with Membership Manager to develop and implement timelines to ensure logistics, staffing, and membership goals are met, by partnering with other departments including Admissions, Marketing, IT, Events, Education, Development, etc. Updates and maintains membership RSVP manually and in Membership databases (CRM, Tessitura). May assist Membership Manager in creating copy for collateral and other communications to include: e-blasts, inserts, flyers, etc. Responsible for mailings, communications, and record keeping for membership affiliation groups, such as Friends groups, and their members. Responsible for mailings such as member renewals and gift acknowledgements. Produce mailing lists, membership cards, and gift & membership acknowledgement letters. Exports/merges data from the database into spreadsheets and/or documents as needed. Maintains membership databases and files (CRM and Tessitura). Serves as backup for the FSU Foundation/Ringling Database Administrator for the renewal and fulfillment process specific to membership program. Researches and makes recommendations to improve internal processes and procedures. Responsible for coordinating Membership Department Volunteers: Responsible for recruiting, training and scheduling to include assisting in organizing & presenting at training sessions, and identifying & developing future volunteer training opportunities. Provides administrative support. Orders/maintains supplies, initiates expenditure requests & produces work orders.  Other duties as assigned. Qualifications High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years. Ability to communicate effectively verbally, to include addressing customer concerns via phone inquires, and in writing. Ability to prioritize, organize and perform multiple work assignments simultaneously. Knowledge of office practices, procedures, and etiquette. Knowledge of Customer Relationship Management Software Databases, such as Blackbaud and Tessitura, or the ability to learn. Knowledge of basic computer operating systems and applicable software, such as Microsoft Office Suite. Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events. Ability to demonstrate effective customer service skills and to establish and maintain effective working relationships. Preferred Previous experience with Customer Relationship Management Software Databases (Blackbaud, Tessitura). Previous experience in non-profit, museum, or educational settings. Experience with membership programs or institutional development. Experience interacting with the public and providing excellent customer service. Other Information The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org. Contact Info For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org. Anticipated Salary Range Anticipated salary of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home) Pay Plan This is an USPS (University Support Personnel System) position. Soft Money Funded Position This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University. Schedule While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling. Criminal Background Check This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening. Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

The John and Mable Ringling Museum of Art in Sarasota, Florida, will be offering paid internships to be held for ten weeks, from June 3 – August 8, 2019.  The internships are available in the following departments:   Archives Conservation Curatorial Education Grounds Library   Interns earn $11.50 per hour and are paid bi-weekly. Interns are responsible for their own housing (the Museum will assist with locating nearby rentals).    The application deadline is February 15, 2019. International applicants must have a current US Visa and be eligible to work in the US.  The positions require fingerprinting.  The Museum encourages students from all backgrounds to apply and is committed to a culturally diverse group. Education requirements, additional information and application materials may be found on the Museum’s website at https://www.ringling.org/internships-fellowships .

Department The John & Mable Ringling Museum of Art is located in Sarasota, Florida.  For more about the Ringling, please see the "Other Information" section. Responsibilities The Volunteer Services Program Associate serves the Volunteer Services Department and is under the Volunteer Program Coordinator.  Responsibilities of the role will include: Coordinates volunteer recruitment and intake processes; responds to inquiries; schedules and conducts prospect interviews; arranges for volunteer placement and training; maintains application and orientation materials. Maintains volunteer database.  Ensures volunteer hours are recorded accurately.  Produces basic reports. Coordinates Volunteer Services Department programs and events: prepares work orders and attends regular planning meetings, monitors program expenses.  Recruits volunteer assistance for museum and public events. Supports the Volunteer Services Advisory Council by assisting with meeting scheduling, work orders, and calendar preparation.  Serves as staff representative to committees. Facilitates volunteer communication and assists in administering perks.  Prepares routine correspondence, acknowledgements, and monthly birthday mail-out.  Distributes ID badges. Researches and prepares expenditure requests; secures purchase orders; prepares receiving reports.  Distributes mail within department. Qualifications High school diploma or equivalency and four years of related work experience. (Note: or a combination of post high education and experience equal to four years.) Experience demonstrating effective customer service skills. Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices. Experience with applicable computer applications to include working with databases and software such as MS Office. Ability to learn systems such as Volgistics. Experience with office practices, procedures, and etiquette. Ability to communicate effectively verbally and in writing. Preferred Bachelor's degree and two years experience in Volunteer coordination. Experience with Volgistics. Other Information The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida--which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens--is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org. Contact Info For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org. Anticipated Salary Range Anticipated salary range of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home) Pay Plan This is an USPS (University Support Personnel System) position. Schedule While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling. Criminal Background Check This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening. Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

PeopleTec is seeking a  Protocol Analyst  to support our Colorado Springs, CO operations. Candidate will provide administrative and protocol and event management support to Command group, Management Board, and Program Directors including, military protocol and meeting support for award ceremonies, retirements, internal agency events and meetings; Administrative functions include receiving calls and visitors courteously, prepare sign-in sheets and maintain related records. Candidate may also determine methods and procedures on new assignments and provide guidance to other personnel. The Protocol & Event Management Analyst will assist in protocol and event management activities to include site selection, event set-up and design and on-site administration and logistics for meetings, conferences and events. Candidate will also assist in scheduling, coordination and logistics for distinguished visitor support in cooperation with Department of State offices, Embassies, and Ministries of Defense offices and will assist with customs and cultural etiquette and manage Agency flag etiquette. The Protocol & Event Management Analyst will coordinate with local security activities to arrange base access and restricted area badges for visitors; oversee registration for multiple conferences with large numbers of attendees; operate audio and video systems in several conference rooms, providing Video Teleconferencing; and may be required to drive distinguished visitors in and out of restricted areas and the local community.  This position will sometimes require weekend and/or nighttime work.   Required Skills/Experience:   Protocol and/or Event Management experience and Military Experience/Knowledge of Military Protocol  Candidate must be capable of working independently with minimal direction. Candidate must possess strong verbal, communication and writing skills; must be able to lift up to 50lbs and have the ability to multi-task and complete assignments on schedule. Must have experience working in a team environment. Candidate must exhibit strong management skills in organizing, negotiating and executing multiple events for senior officials.  Competency in Microsoft Office including PowerPoint, Word and Excel is required.  Must have a current driver's license. Must be a U.S. Citizen A U.S. DoD Secret clearance is required to perform this work.  Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during their employment.   Educational Requirements: A completed Bachelor's Degree is required with  6+ years of directly traceable experience.  Directly related experience (or certifications) may be substituted in lieu of a degree.   Desired Skills/Experience:   Strong leadership skills and experience desired. Certifications or documented training in Protocol and Event Management strongly preferred.   EOE/Minorities/Females/Veterans/Disabled PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address,  HR@peopletec.com  and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/929005-145621

Department The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section. Responsibilities The Education & Events Program Associate provides administrative and financial support for the Education and Events departments at The Ringling. Also serves as the School & Community Group Liaison for Education. Responsibilities will include: - Provides program support to Education staff. Maintains spreadsheet of honorarium speakers, prepares and sends letters of interest, obtains new vendor information, prepares and sends invoices, and tracks and pursues all associated paperwork. Maintains filing system for Head of Educational Programs and Education department purchases orders. Submits work orders to ITS, Facilities, and Events as needed. - Provides program support to Events staff. Maintains spreadsheet of all weddings and rentals, posts information on Outlook Events Calendar, and tracks when rental payments and deposits are due. Enters new rental clients into Tessitura and prepares payment forms for all rental deposits and payments. Processes complimentary wedding membership forms and damage deposit refund request forms following wedding events. Uploads work orders to Events Public Calendar. Monitors and provides catering invoices to Events Manager for review and approval. - Maintains budgetary and financial information for Education and Events departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders, and processes invoices for payment. Uses SunTrust credit card to make purchases and prepares required documentation. Orders office supplies for the department as needed. - Coordinates school and community group logistics including meeting and checking-in groups in cooperation with Security, Admissions, and Visitor Services. Communicates with teachers and/or administrators and confirms dates, times, and number of students/participants, and identifies any special needs or requests and informs appropriate Education staff member. Enters tour information into Tessitura. Ensures follow-up after visits are booked with teachers or administrators. Compiles group packets prior to visit. Maintains school/community tour docent check-in station. Coordinates School Tour Liaison volunteers. Assist with tracking and entering data of school/community tour activity and docent participation. - Assists Education staff with the implementation and facilitation of programs including organization and preparation of materials and handouts, name badges, event set-up, scheduling, registration, and other assignments as needed. Attends weekly calendar meetings. Assists in facilitating every day department operations and special projects. Compiles data and organizes information for reports as needed. - Performs other duties and projects as assigned. Qualifications High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Ability to track and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel & Outlook, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Previous customer service experience. Preferred The ideal candidate would also possess: - Purchasing experience. - Budget tracking experience. - Prior experience in an accounting setting. - Previous experience working in a museum, events, or education setting. Other Information The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org. Contact Info For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org. Anticipated Salary Range Anticipated Salary Range is up to $30,000 per year + Florida state benefits available (http://hr.fsu.edu/?page=benefits/benefits_home) Pay Plan This is an USPS (University Support Personnel System) position. Soft Money Funded Position This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University. Schedule While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling. Criminal Background Check This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening. Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

Department The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section. Responsibilities The Program Associate, Collections, provides administrative and financial support for the Collections, Archives, and Library departments at The Ringling. Responsibilities will include: - Maintains budgetary and financial information for Archives, Library, and Collections: including Registration, Conservation, and Design and Prep departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders. Processes invoices for payment. Orders office supplies and assists with travel requests as needed. Uses SunTrust credit card to make purchases and prepares required documentation. Submits work orders as needed to ITS, Facilities, and Events. Attends weekly calendar meetings.  Responsible for general office support including filing, data compilation and entry, generating reports, and developing written correspondence. - Assists Collections, Archives, and Library staff with the implementation and facilitation of everyday department operations, initiatives, and projects, which may include art handling (under the training and supervision of authorized staff). Supports acquisitions by processing paperwork and recording data in the appropriate database. Works with Collections, Archives, and Library to purchase specialized items necessary for object preservation, storage and display. - Provides exhibition support to Collections. Assists with exhibition logistics including scheduling and attending cross departmental meetings, taking notes in order to provide a summary of agenda items, and to recap assigned tasks for the exhibition/program. Coordinates documentation of exhibitions including, but not limited to, scheduling photographers, recording object locations, and filing exhibition materials. Serves as primary contact for the preparation and distribution of interdepartmental communications. Processes paperwork for engaging independent contractors. - Provides administrative support for the Design and Prep department by serving as a primary contact for coordinating schedules and communications among Preparators under the direction of the Chief Preparator. Drives State vehicle to pick up and purchase last minute supplies needed urgently by the Design and Prep department for exhibition purposes. Assists with disaster preparedness and recovery efforts as needed. - Processes mail for The Ringling. Processes all outgoing U.S. mail using postage machine. Sorts all incoming U.S. mail and interoffice mail into Mail Cart. Maintains postage machine (adds water and tape, orders supplies and repairs, and adds money, as needed). Runs monthly mail reports to provide to Accounting Department. Creates shipping/mailing labels and orders shipping supplies. - Performs other duties and projects as assigned. Qualifications High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Valid Class E Driver License or the ability to obtain upon hire. Ability to prepare and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Experience in transcribing notes and compiling information. Preferred The ideal candidate would also possess: -Purchasing experience. -Budget tracking experience. -Prior experience in an accounting setting. -Customer service experience. -Previous experience working in a museum, library, archive, or collection setting. Other Information The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org. Contact Info For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org. Anticipated Salary Range Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home) Pay Plan This is an USPS (University Support Personnel System) position. Soft Money Funded Position This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University. Schedule While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling. Criminal Background Check This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans' Preference Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening. Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

The  Oregon Health Authority  is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Office Coordinator to join an excellent team and work to advance their IT operations.  The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians.  What you will do! As an Administrative Office Coordinator, you will provide administrative support to the entire OregONEligibility Integrated Eligibility (IE ) Program team. You will act on behalf of the IE & Project Director and core project team to coordinate logistics, procurement, orientation, program and project support, and other activities. You will establish and maintain administrative standards, policies, procedures and workflow to help ensure project timeframes and deadlines are met. Yu will also deal with sensitive issues and information that requires confidentiality; the individuals and situations involved must be handled with tact and diplomacy.   Program Administrative Support: Assists in assuring compliance with Program deadlines and timeframes. Assists with the definition, documentation, and communication of Program and Project standards, processes, and expectations. Monitors program and project operations to ensure compliance with established standards and processes. Establishes and maintains Program administrative standards, procedures, and workflow. Develops and maintains written desk procedures as necessary. Monitors and helps ensure Program documents meet IE and OIS electronic documentation standards. Participates in IE and OIS work groups related to Program tasks. Creates and edits, or coordinates creation and editing of large, complex Program documents and spreadsheets as needed. Coordinates office supply orders with reception. Coordinates Program logistics with the facility's Office Manager; including phone moves, equipment control, ergonomic assessments, etc. Maintains SharePoint site for the Program, including page edits and access requests   Program Communication Support: Exercises care in communication and handling of confidential information, coordinating and following up as necessary on assignments and actions resulting from telephone calls, emails, and letters. Provides information, resolves problems. Provides project updates and status reports as requested. Develops and implements uniform formats of correspondence. Prepares and manages project correspondence. Establishes and maintains procedures and other controls necessary in carrying out assigned activities. Drafts memorandums and letters as necessary for Program Management team. Maintains Program organizational charts, phone lists, and distribution lists.   Meeting Coordination: Coordinates and schedules multiple Program and Project meetings. Documents and distributes meeting minutes, action items and agendas for meetings; requiring an understanding of multiple program activities and work efforts.   Other: Consistently treats customers, stakeholders, partners, vendors and co-workers with dignity and respect. Creates and maintains a work environment that is respectful and accepting of diversity. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are an Administrative Office Coordinator , don't delay, apply today!    This is a full-time, limited duration positions that is classified and represented by a union. This position will be located in Salem at 550 Capitol Street NE.  These limited duration positions are currently scheduled through June 30th, 2019. Employment beyond June 30th, 2019, will be dependent upon available funding and the needs of the program at that time.  MINIMUM QUALIFICATIONS: Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;   OR   An equivalent combination of training and experience.   One year of postsecondary education may be substituted for up to one year of the experience.   REQUESTED SKILLS: Proficiency in Microsoft Word, Excel, PowerPoint or similar programs. Experience using Microsoft Outlook. Experience using Microsoft SharePoint. Experience taking minutes:  Including capturing decisions, action items, future agenda items, and the conversation. Ability to carry out and support administrative tasks for multiple managers, and project staff. Ability to increase team efficiency. Excellent written and verbal communication and presentation skills. Proficiency in preparing meeting agendas and taking minutes. Ability to get answers from executives with limited availability. Experience in promoting a culturally competent and diverse work environment.

The Oregon Health Authority has a fantastic opportunity for an experienced Business Operations Office Specialist to join an excellent team and work to advance their IT operations through outstanding customer services and support. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians.  What you will do! As a Business Operations Office Specialist, you will provide reception services for the building, greet employees, assist with on-boarding staff, issue parking passes when needed, organize conference rooms, provide scheduling services, order office supplies for the building and assist with various facilities requests. Perform standard clerical duties as assigned. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Business Operations Office Specialist , don't delay, apply today!    This is a full-time, permanent position that is classified and represented by a union.  This position will be located in Salem at 3990 Fairview Industrial Drive SE. MINIMUM QUALIFICATIONS: Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;   OR   An Associate's degree in Office Occupations or Office Technology;   OR   Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.   College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.   REQUESTED SKILLS: Strong customer service skills. Motivated self-starter. Team oriented. Ability to respond to requests by phone and email. Knowledge of modern computer technologies including Microsoft products. Ability to organize and prioritize competing tasks. Excellent written and verbal communication skills. Experience in promoting a culturally competent and diverse work environment.

The Justice Center is a national nonprofit organization that provides practical, nonpartisan advice and consensus-driven strategies, informed by available evidence, to increase public safety and strengthen communities. In general, the Justice Center works closely with legislative leaders, judges, prosecutors, defense attorneys, victim advocates, and others to develop consensus on various, often highly politicized, criminal justice issues and to translate this consensus into comprehensive reports, policy briefs, state and federal legislation, model policies, and innovative programs. The Justice Center not only develops written and web-based materials, but also provides on-the-ground technical assistance to cross-systems policymakers and practitioners from multiple systems (corrections, mental health, housing, etc.), in state and local jurisdictions .   Job Summary  The program assistant is responsible for providing administrative, operational, and programmatic support for staff in the Behavioral Health Division in the CSG Justice Center's New York City office. The Behavioral Health division includes projects and technical assistance focusing on reducing the overrepresentation of people with mental and co-occurring substance use disorders who are involved in the criminal justice system. The program assistant will have multiple consistent responsibilities, as well as provide ongoing ad hoc support for the team. Essential Duties & Responsibilities  Provide administrative support including: processing expense reimbursements, coordinating travel, supporting data entry and quality, organizing and archiving files, and assisting with video-conferencing for internal meetings; Provide programmatic support including: assistance in monitoring project-based timelines, revising and enhancing presentations, and supporting the development of reports, memos, talking points, and publications; Schedule meetings and prepare agendas, correspondence, memoranda and other materials for distribution; Assist in external meeting and large-scale conference planning including assembling and preparing materials, assisting with outreach and communication, and providing on-site support; Coordinate and provide technical and logistical support in facilitating web-based events; Track the division's progress in meeting key deliverables and milestones that build toward strategic goals; Regularly review the division's internal data, identify areas for improvement, and assist in generating reports; Track and assist in drafting grant reports to comply with responsibilities to funders. Skills & Abilities  Strong organizational skills and high attention to detail; Ability to prioritize and coordinate multiple tasks in an efficient and accurate manner; Excellent interpersonal skills including maturity, an ability to work independently and in a team setting, and a sense of humor; Strong ability to proactively exercise initiative and good judgment; and Strong office management skills and computer proficiency using Windows and/or Macintosh operating systems. Experience Requirements The ideal candidate will have at least one year of logistical and/or administrative work experience, ideally in a non-profit setting. Education Requirements  A college degree is required. Physical Requirements Essential to Perform the Duties of the Job   Frequently communicates with internal and external coworkers and customers. Frequently views the computer to create spreadsheets, complete expense reports, write memos and presentations. Frequently remains in a sitting position to perform desk duties. Frequently uses the computer with fingers and hands. Frequently works in a well lit, tempered room. Occasionally walks throughout office to communicate to coworkers. Seldom lifts objects such as with weight up to 25 pounds such as files or paper boxes. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/897893-25476

Under immediate supervision, responds to phone calls received to the Call Center; responds with information, assistance, or transfers the call to appropriate person or department; records information regarding calls, into a database; assists with marketing projects or department related activities. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES May include any and/or all of the following: Responds to caller general information requests and/or inquiries; refers caller to most qualified area. Tracks calls appropriately; gathers necessary demographic or other pertinent information and enters into database. Maintains physician and clinical service information, as well as information regarding studies and special programs. Facilitates physician consultation requests; assists with patient referrals; transfers callers to clinical departments, as needed. Schedules patient appointments; pre-registers patients; obtains patient demographic and insurance information and updates IDX; cancels/reschedules appointments associated with calls received from TeleVox system. Pre-screens patients for clinical studies; serves as backup to registration; provides assistance with scheduling and interface reports and edits. Assists marketing department with event registration, coordination, and reporting; performs other duties as assigned. KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Knowledge of modern office equipment and procedures Strong verbal and written communication skills Interpersonal/human relations skills Organizational/planning skills Supervisory skills Attentiveness to detail Ability to type and operate word processing programs Ability to prioritize duties, delegate responsibilities, and evaluate the work of others Ability to maintain confidentiality and professionalism Ability to work efficiently and cooperatively MINIMUM QUALIFICATIONS Education and experience equivalent to: High school diploma; supplemented with two (2) years of customer service or related field.

Growing healthcare company seeking administrative professional to join our growing organization. This individual will be heavily involved in the development of daily/weekly/monthly reports for internal and external vendors. Analysis of data will also be required. Extreme proficiency with Excel is required. Candidates will be asked to demonstrate Excels skills and knowledge during interview. Responsibilities and Duties:     Work closely with leadership team and clients to run daily, weekly, monthly, quarterly reports     Once reports processed, reformat reports for ease of comprehension     Analyze reports to ensure completeness and accuracy     Assist with client setup     Perform other job-related duties as assigned Qualifications:     High School Diploma or equivalent     Extreme knowledge of Excels (Candidates will be tested during interview)     Ability to work within time constraints     Extreme attention to detail     High level of organization     At least one year of prior experience required Salary: $45.00 to $75.00 /hour Required education:     High school or equivalent Required experience:     Excels: 1 year