327 Administrative Assistant jobs

Reports To:    Community Education Manager Job Summary Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!   Our Business and Community Education department is looking for an Assistant II to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.   As an Assistant II you are responsible for providing administrative support to the Business and Community Education department. Your responsibilities include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you oversee student records, open enrollment registration, third-party billing, receive payments, and provide customer service and support for instructors and students.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a wide array of students through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions   Important responsibilities and duties may include, but are not limited to, the following: Serves as the first point of contact for instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Assists and directs students with class registration and payment. Receives transcript and certificate requests, locates information, and sends to student, employer, or college. Makes business travel arrangements for staff as needed. Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization. Creates certificates for public and contract training classes as needed. Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed. Works closely with Business Office on daily bank balancing. Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Works closely with other areas of college that can include other campuses, departments, and the foundation office. Creates and maintains paper and electronic databases and records.  Coordinates materials and refreshments for activities and meetings include arranging room setup. Partners with third-party vendors and/or sponsors to assist students with registration, gathering payment information, and disseminating credential information. Contributes to team effort by accomplishing related results as needed. Works closely with confidential information by following college policies on cybersecurity. Creates, maintains, and manages comprehensive records, ensuring data integrity and accessibility. Assists with day-to-day administration of the assigned programs. Participates in campus committees as assigned. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.   Minimum Qualifications Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years. Knowledge of financial rules, regulations, and procedures. Experience with making travel arrangements for senior staff or leadership. Demonstrated ability to work with minimal supervision. Demonstrated ability to work a flexible schedule to include evenings and weekends. Demonstrated ability to handle confidential/sensitive information with discretion. Demonstrated ability to communicate effectively verbally and via written correspondence. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Ability to demonstrate strong interpersonal communication. Demonstrated ability to execute organization and department policies and procedures. Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines. Demonstrated ability to work with a wide array of students, faculty, staff, and the general public.   Preferred Qualifications Bachelor’s degree Experience working in a community college setting   Working Conditions Anticipated schedule is Monday - Friday from 7:30 am – 4:00 pm with occasional evening and weekend hours based on business needs and events. Work is performed either in or a combination of an office setting and/or classroom setting using technology.  Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.   Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.   Employment Status Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the candidate’s education and experience.   The wage range for this position begins at $18.03/hr ($37,500 annual).   Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Explain your working knowledge of computer software including but not limited to Microsoft Office and Google Suite. Additionally, share how you used the various software including the types of documents that you have created. Describe your work experience with multi-tasking, troubleshooting and working with project deadlines. Share your experience with customer service on the phone and in person. Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Application deadline: Sunday, June 29th Priority screening is set to begin on Monday, June 30, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.    Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

What you will do!   The purpose of this position is to provide routine clerical and administrative support to the Medicaid Business Office. This includes assisting with day-to-day office functions such as answering phones and emails, maintaining records and tracking logs, preparing forms and correspondence from templates, supporting employee onboarding logistics, and directing inquiries to the appropriate staff. This position ensures that basic business services tasks are completed accurately and efficiently to support coordination of activities across the Business Office team and smooth operations within the Medicaid Division.    In alignment with OHA's values and strategic goal to eliminate health inequities in Oregon by 2030, the person in this role will demonstrate ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.     Minimum Qualifications: Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR   An associate degree in any field; OR   An equivalent combination of education and experience.   Desired Attributes: Demonstrated experience and skill in providing excellent customer service, working collaboratively in a team setting, and engaging diverse groups and individuals from a person-centered perspective. Demonstrated experience supporting meeting coordination, planning tools, and documentation to assist with collaborative planning, communication, and decision-making. Ability to explain and offer basic guidance and technical assistance on agency procedures, forms, and administrative policies within established frameworks. Ability to maintain confidentiality of agency records and a willingness to learn agency programs, operations, policies, and procedures. Knowledge of health services delivery systems, particularly the Oregon Health Plan/Medicaid administration in Oregon. Knowledge of policies, processes, and procedures related to internal business operations. Knowledge of quality assurance and continuous process improvement procedures, including experience supporting auditing processes to ensure accuracy and compliance. Ability to demonstrate proficiency in Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet.   Benefits of Joining Our Team Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. Possible eligibility for the Public Service Loan Forgiveness Program . Membership in the Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP). Training opportunities that will help grow your career with the State of Oregon.   How to Apply: Submit your resume and cover letter to oregonjobs.org using job number REQ-180696 Application Deadline:  05/25/2025

Summary A critical member of our Sales team, the Sales Assistant provides accurate and vital administrative support in ensuring orders are smoothly processed by entering production orders, ensuring the completion of advertising spots, and following through to make sure tasks are accurately completed in a timely manner. Paid training will be provided.   Essential Functions Accurately enters production orders. Assists in editing & Spanish translation of ads. Aids in the production of advertising spots and scripts and ensuring their completion. Assistance with pre-sales research. Ensuring order workflows are accurately and efficiently completed.   Competencies Strong organizational skills and attention to detail. Excellent written and verbal communication in both Spanish & English. Supportive & caring team member. Technical capability. Strategic thinker. Curious, enjoys learning.   Required Education and Experience Written and verbal Spanish & English proficiency.   Preferred Education and Experience CRM experience. 1+ years in the Broadcast industry, or comparable experience. Understanding of Nielsen Media Research information.   Position Type/ Schedule This is a full-time position, Monday - Friday. This is a fully on-site position.   Supervisory Responsibility Reports directly to GM/SVP  Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  Job Type: Full-time Pay: $39,000.00 - $50,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health, Vision, Dental insurances Paid time off and holidays Paid training  Schedule: 8-hour shift Day shift, Monday-Friday   About Entravision  Entravision Communications Corporation is a leading global advertising, media and ad-tech solutions company connecting brands to consumers by representing top platforms and publishers.  Our service portfolio enables high-performance campaigns while using highly competitive audience reach, cutting-edge mobile programmatic solutions, machine-learned bidding algorithms and demand-side platforms on a global scale.   In the US, Entravision is a leader in Hispanic marketing & media solutions serving both local and national Clients for more than 25 years. Our unique portfolio includes primarily Spanish language TV & Radio broadcast assets across 35 markets, an exclusive audio network & streaming platform, and a robust mix of curated digital & social media content solutions.  Entravision participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and we use E-Verify to confirm work eligibility for all new employees.  Entravision Communications encourages women and minorities to apply. We are an Equal Opportunity Employer.  

Clark College is currently accepting applications for a part-time Office Assistant 2 position.  This position supports the Security & Safety department and reports to the department’s Security Manager.  The work schedule for this position may vary, but will typically be up to 16 hours per week working late afternoon shifts up to 5:00 pm (ideally Mondays, Wednesdays and Fridays from 9 am - 2:30 pm).  This part-time position will work 100% in person. This position is not eligible for benefits. This position performs a variety of routine clerical duties such as processing documents and records, extracting and compiling records or data, responding to routine inquiries from the public concerning Security and Safety services and procedures, maintaining and monitoring established record keeping, filing and data base systems, and producing forms, letters, record entries and other material.  May perform data retrieval and modification and enter data on numerical or alphabetical data entry equipment. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. JOB DUTIES AND RESPONSIBILITIES: Following established guidelines, respond to inquiries regarding departmental services and procedures to include answering telephone calls and receiving and referring visitors. Sort, file and tabulate various documents and records; establish and prepare new files or categories within established filing systems; enter and retrieve data using electronic files; remove and log materials; maintain status and file reports. Maintain Lost and Found Inventory following established procedures. Perform data entry and maintain documents and files. Perform data inquiries in multiple computerized systems and databases. Maintain the confidentiality of records, student information and other data. Receive and transfer telephone calls; relay information to staff or take messages when appropriate. Serve as designated Campus Security Authority as defined by the Clery Act. Perform other duties as assigned.   POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas: High school diploma or equivalent. Strong computer skills and familiarity with Microsoft Office Suite, as well as the ability to quickly learn new software systems as required. Excellent customer service, organizational skills, interpersonal and written communication skills.   JOB READINESS/WORKING CONDITIONS: Ability to work at a computer station for long periods of time. Ability to manage and prioritize multiple tasks simultaneously. Ability to adapt and effectively respond to dynamic events, even when circumstances are unclear.  Ability to adjust to changing needs, requirements and expectations as required. Ability to remain professional, enthusiastic and committed to service.  Ability to deal with difficult people and situations combined with the ability to remain calm in a stressful environment. Willingness and ability to maintain a positive professional working relationship with colleagues in a fast-paced, high-energy and high-pressure working environment. Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.  This position is represented by Washington Public Employees Association. Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .   SALARY RANGE: $17.02 - $21.90/hour. | Step B-M | Range: 32 | Code: 100I Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases .   APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., May 20, 2025.   REQUIRED ONLINE APPLICATION MATERIALS: Clark College online application Current resume, with a minimum of three (3) references listed. Responses to the supplemental questions included in the online application process.   Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .   DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.   SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .   ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.                                                              Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Thao Schmidt, Director of Employment Services, 360-992-2628, tschmidt@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources May 13, 2025 25-00041

Reports To:    Dean of Students Job Summary Hawkeye Community College is currently seeking a full-time Administrative Assistant I to join the Student Services team.  If you enjoy a fast-paced environment and you possess strong communication skills, have attention to details, this position may be what you are seeking.   The Student Services office at Hawkeye Community College is made up of dynamic student affairs professionals committed to provide exemplary service and support to each student navigating their academic journey in pursuit of achieving their educational goals. Each team member is responsible for cultivating and sustaining a fun, welcoming, and inviting environment for all within student services.   As the Administrative Assistant I, you would be responsible for providing direct administrative support to the Student Services team which includes but not limited to: requisition approval, office scheduling, and attending to the phone, email and walk-in traffic.  Overall, this position sets the tone for the student experience with the Student Services Office.                                               Hawkeye Community College is a welcoming, caring, inclusive, safe and transformative campus that strives to fulfill its mission by, “Empowering Students, Strengthening Businesses, and Enriching Communities." Students leveraging the Student Services team at HCC will receive exemplary customer service, a team that provides care and compassion and a robust offering of services on campus and throughout the community.   Essential Job Functions  Important responsibilities and duties may include, but are not limited to, the following: Assists and maintains supervisor’s appointment schedules by planning and scheduling meetings. Maintains office calendars, coordinates scheduling of meetings, project activities and other department functions. Makes business travel arrangements for staff as needed. Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Welcomes guests and customers by greeting them in person or on the telephone and by answering or directing inquiries. Provides services for incoming inquiries and, if necessary, routes these to the appropriate personnel. Prepares reports by collecting and analyzing information. Prepares requisitions and routes for processing and approval. Creates and maintains paper and electronic databases and records. Performs general administrative and clerical support. Creates invoices, work tickets, memos, vouchers, requisitions, and purchase orders. Proofreads electronic and printed materials. Maintains outgoing and incoming mail. Manages materials and supplies to include inventory orders. Assists staff in the creation and maintenance of program recruiting flyers and brochures. Creates a Hawkeye Community College student credential (student IDs) for registered students. Assists staff with academic transcript reviews. Collaborates with various campus offices and departments regarding institutional needs. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position. Minimum Qualifications Associate degree and one (1) year of experience in a related field or a combination of education and experience to total three (3) years. Knowledge of financial rules, regulations, and procedures. Demonstrated ability to handle confidential/sensitive information with discretion. Experience with making travel arrangements for senior staff or leadership. Demonstrated ability to work independently. Demonstrated ability to communicate effectively verbally and via written correspondence. Demonstrated ability to understand and follow complex oral and written directions. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Knowledge of general office equipment, procedure and protocols. Ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines. Preferred Qualifications Community College experience Experience working with students Direct customer service experience   Working Conditions Anticipated schedule for this position is Monday – Friday 8am – 4:30pm with occasional Saturday availability to support special college registration events. Work is performed either in or a combination of an office setting and/or classroom setting using technology.  Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.  Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.   Employment Status Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).   Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Please detail your experience utilizing various software applications (Microsoft Office, Google Suite, student databases, social media, etc.); in addition, share how the software utilized factored into your day-to-day workload. This position will interface with individuals from a wide array of backgrounds and education experiences, please share your experience working with similar individuals. Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. All required documents must be submitted in order for your application to move forward. Priority screening is set to begin on Monday, May 12, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

We are looking for a professional and reliable Administrative Assistant to provide high-level administrative support to our team. The ideal candidate will be proactive, highly organized, and capable of managing multiple tasks simultaneously. This role involves performing administrative duties, coordinating office activities, managing schedules, handling communications, and supporting various departments to ensure smooth day-to-day operations. Key Responsibilities: Manage and maintain office systems, including filing, organization, and document control. Order office supplies and equipment, ensuring stock levels are maintained. Handle incoming and outgoing correspondence, including emails, phone calls, and physical mail. Ensure the office environment is clean, organized, and functioning efficiently. Scheduling and Calendar Management: Coordinate and schedule appointments, meetings, and travel arrangements for executives and team members. Prepare and manage meeting agendas, take minutes, and distribute meeting notes to relevant parties. Monitor and adjust schedules to accommodate shifting priorities and urgent tasks. Communication and Liaison: Serve as the main point of contact for internal and external communications, representing the company in a professional manner. Answer phone calls, respond to inquiries, and direct requests to the appropriate individuals or departments. Prepare and send communications (e.g., emails, letters, and memos) on behalf of team members and leadership. Document Preparation and Data Entry: Prepare, proofread, and format reports, presentations, and other documents as required. Maintain and update databases, spreadsheets, and records in a timely manner. Assist with document filing, scanning, and archiving to maintain an organized system. Event Coordination and Support: Plan and coordinate logistics for company events, meetings, conferences, and team-building activities. Support the organization of company-wide activities, including travel, hotel arrangements, and catering. Assist in preparing materials for events and meetings, ensuring all necessary items are available and on hand. Administrative Support: Provide general administrative support to team members and leadership. Handle various administrative tasks such as preparing invoices, processing purchase orders, and managing expense reports. Assist in special projects and initiatives as needed. Required Skills and Qualifications: Proven experience as an Administrative Assistant or in other administrative roles. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Strong organizational and time management skills with the ability to manage competing priorities. Exceptional written and verbal communication skills. Professional demeanor with a high level of discretion and the ability to handle sensitive information. Ability to work independently, take initiative, and maintain a positive attitude. Attention to detail with a focus on accuracy. Strong problem-solving skills and the ability to handle unexpected challenges. Preferred Qualifications: Experience with office management software or systems. Familiarity with project management tools. Basic understanding of accounting or finance-related tasks, such as invoicing or expense reporting. Bachelor’s degree or equivalent experience in administration or related fields. Working Conditions: Full-time/Per-time position, typically 40 hours per week. Office-based with potential for hybrid or remote work depending on company policy. Occasional overtime may be required to meet project deadlines or business needs

Clark College is currently accepting applications for a part-time, permanent hourly Classified Program Coordinator position.  This position supports outreach, support programs in the Veterans Center of Excellence (VCOE).  The work schedule for this position is up to 16 hours a week, varies between the working days of Monday – Friday from 10 am – 2 pm. This position is in-person with limited remote work availability. This position is not eligible for benefits. The ideal candidate will be an equity-minded, military-connected and/or a Veteran who is passionate about serving Veterans. They will have demonstrated organizational proficiency and project organization skills. The ideal candidate will be self-motivated, proactive, with the demonstrated ability to learn quickly and to work with a variety of topics and people. They will demonstrate strong project management and time management skills including operating independently, prioritizing tasks, and accomplishing complex initiatives within deadlines.  The Program Coordinator will keep programs on schedule and functioning smoothly, within stated budgets. This position will build constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.  At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. JOB DUTIES AND RESPONSIBILITIES: Ensure the VCOE provides a welcoming, safe environment for veteran students by using CARE management to facilitate students’ acclimation to civilian life and accomplishment of their educational goals, providing an equitable educational experience for student veterans. Support the Veteran’s Club with programming, scheduling, marketing, and asset creation through mentoring and coaching. In collaboration with the Associate Director, plan, create, coordinate, and implement non-instructional programming for student veterans to help them acclimate back to civilian life and move forward with their careers and education. In collaboration with the School Certifying Officer, explain processes, rules, and regulations specific to Veterans Affairs (VA) benefits processes students. In collaboration with the Communication and Marketing department, post and plan content for social media channels (including but not limited to Facebook, Instagram and YouTube), including editing to ensure ADA accessibility and uploading photos and videos to the college’s social media sites. Assist in customer service aspects of social media including posting information and answering messages during working hours. Route requests and inquiries coming through social media to the appropriate individuals. Embrace diversity and actively collaborate effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds. Embrace, understand and use appropriate technology tools to accomplish functions. Provide accurate information and advice to veteran students, staff, and program participants. Perform other duties as assigned.   POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas: Associate degree or equivalent related work experience. Veteran or military-connected individual with demonstrated experience working with the veteran population or students. Strong written and oral communication skills with the ability to clearly and effectively communicate with individuals inside and outside the college. High proficiency in Microsoft Office (Excel, Word), Adobe Acrobat, and standard web interfaces. Well-organized with ability to prioritize work and work autonomously.   JOB READINESS/WORKING CONDITIONS: Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds. Ability to demonstrate the use of technology programs such as Facebook, Instagram, X, YouTube and Canvas. The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.  This position is represented by Washington Public Employees Association. Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .     SALARY RANGE: $19.98 - $26.62/hour. | Step A-M | Range: 40 | Code: 107N Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases .   APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., April 16, 2025.   REQUIRED ONLINE APPLICATION MATERIALS: Clark College online application Current resume, with a minimum of three (3) references listed. Responses to the supplemental questions included in the online application process.   Please apply online at www.clark.edu/jobs .   To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .   DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.   SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .   ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office.                                                                Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Thao Schmidt, Director of Employment Services, 360-992-2628, tschmidt@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources April 2, 2025 25-00026

Department Overview The HR Executive Assistant 3 supports the Chief People Officer by ensuring proactive, timely, accurate and customer-oriented delivery of human resources services in a variety of functional areas. As requested, this position may also support HR VPs.   This position serves as lead on various HR processes and standard work, ensuring other HR administrative professionals have the tools and resources needed for success. This position provides a wide variety of professional, confidential and complex administrative and clerical services, including complex calendar management, preparation of materials using various software applications, completing detailed electronic transactions, and managing specified HR programs. The position requires high levels of initiative, organization, problem-solving skills, and excellent communication with those served. Function/Duties of Position HR Administrative Function Leadership:   Partner with HR administrative staff members to lead process mapping, creation and implementation of standard work, and coverage scheduling for the following: Timekeeping: Provide KRONOS support to all assigned HR employees. Actions may include, but are not limited to, training, data entry, time period adjustments, bi-weekly report generation and distribution. Develop and disseminate technical policies and procedures necessary for staff to comply with timekeeping rules and processes. Provide timekeeping research to HR management, as requested. Accounts Payable: Prepare requisitions, process invoices and disbursements. Research and resolve problems with invoices. Maintains files that contain vendor information. Coordinates vendor contracts with the OHSU Contracts department and monitoring contract expenses. May serve as primary OHSU representative in correspondence with vendors. “Receive” goods and services using the Oracle financial systems. Assign appropriate account string to other invoices and coordinates payment with Accounts Payable. P-card Reconciliation: Reconcile and administer p-card expenses for EVP and VPs, as requested. Office Maintenance: Order supplies, new equipment and furniture, as needed. Process items for surplus. Process maintenance service requests and facilities work orders. Coordinate department/office renovations or moves. Run purchasing errands, as requested. HR Actions: Support data integrity in the Oracle HRIS by working closely with the HR Service Center and payroll in the coordination of employee record changes. Complete HR Actions as requested and work with Payroll to ensure timely preparation of final paychecks and special payments. IT Contact: Provide departmental technical support for onboarding new employees (set up for phone, computer, email, copy/long distance codes, etc.) and for trouble-shooting technical difficulties, submitting service tickets. Order new equipment/software and coordinate moves of computers and phones. Maintain department technology inventory. Attend ITC monthly meetings and update department as needed.  Administrative support for EVP and VPs Provide complex calendar management and meeting scheduling for EVP, and VPs, as requested. Advises EVP and VPs of time commitments, obligations and schedule conflicts. Compose, edit and proof written material such as correspondence, presentations, organizational charts, reports, proposals, agreements contracts and personnel records. Maintain confidentiality as required. Gather, enter, and analyze information to prepare informational documents and data utilizing Microsoft Word, Excel, PowerPoint, and SmartSheet to support all HR functions. Arrange group and individual meetings with stakeholder across OHSU and with vendors, as needed. Assist with meeting scheduling, coordination and preparation. Refer customers to appropriate resource when needed. Coordinate meetings and events, including organizing technology, location and catering, coordinating and drafting agendas and minutes, and coordinating follow-up action items. Create and maintain files, including hard copy and electronic document management systems. Coordinate travel arrangements as requested. Participate in committees and work groups, as requested. Provide other administrative assistance as assigned.  Program Management Oversee, manage and implement HR projects and programs, as assigned. Independently analyze program needs and anticipate, recommend and implement needed changes. Ensure projects are well organized, on-track, and appropriate stakeholders are engaged throughout the process. Customer Service Consult with customers, applicants and internal employees on a variety of human resources matters including but not limited to hiring practices, interviewing techniques, promotion and transfer requirements, salary progression, performance appraisal processes, leave accrual, benefits, leave administration and learning and development, labor relations, and employee relations.  Required Qualifications Four years’ experience in an administrative support or a complex clerical role. OR Combination of education and experience Experience must include one year of work for a senior level executive utilizing highly developed organizational skills. Demonstrated intermediate computer skills required, including set-up and use of audio-visual equipment and software and ability to learn and adapt to changing technologies. Demonstrated intermediate level skill in Microsoft Office Suite (MS Word, Excel, PowerPoint) as well as SmartSheet and One Note; and other software programs that support various aspects of Human Resources, including employee data, records management, applicant tracking, timekeeping and website management. Ability to create professional and engaging reports, documents, templates, charts, metrics, graphs, tables and forms for distribution to various audiences. Excellent organizational skills and attention to detail to coordinate multiple projects simultaneously. Demonstrated professionalism and integrity; skill in exercising tact and good judgment when representing the EVP and VPs and the ability to interact effectively with individuals all levels of organization. Demonstrated ability to anticipate needs and problems, and to re-prioritize tasks to address changing priorities. Ability to self-manage, while also having the ability to work collaboratively as part of a team on various assignments, projects and tasks. Excellent interpersonal skills; must be able to communicate effectively and clearly; and have the initiative and ability to work with diverse groups. Ability to perform the job duties with or without accommodation. Preferred Qualifications Bachelor’s degree Experience working in a Human Resources department Experience supporting an executive leader Experience with Oracle, KRONOS, and On Base Experience with iCIMS applicant tracking system Additional Details Monday-Friday, 8am-5pm via onsite and remote locations (telework). Occasional weekend, early morning, and evening hours may be required. All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu

Title:   Operations Associate, Chispa AZ Department:   State Capacity Building Status : Non-Exempt Duration:   18 months from Start Date Reports to:   Operations Director, Chispa AZ Positions Reporting to this Position:   None Location:   Phoenix, AZ  Remote Work Eligibility:   Yes; Regular Hybrid Work Travel Requirements:   Up to 10% Union Position:  Yes Job Classification Level:   A Salary Range (depending on qualified experience):   $59,160 – $74,160 (effective April 1, 2025) General Description: The  League of Conservation Voters , Inc. (“LCV”), a non-profit organization, builds political power to protect people and the planet. We envision a world in which tackling the climate crisis, confronting environmental injustice, and strengthening our democracy lead to cleaner and healthier communities, good, well-paying jobs, and a more just, equitable, and sustainable planet for all. Chispa, a program of LCV, works to ensure that Latine communities and leaders have a strong voice in the movement for climate justice and within the environmental movement and influence the environmental policies and decisions that impact our health and environment. Chispa has programs in Arizona, Colorado, Florida, Maryland, Nevada and Texas. Chispa Arizona is a leader in advocating for clean energy and clean air, climate justice, public lands and parks, and fighting for a reflective democracy in the federal, state, and municipal governments. Our fight for climate justice is at the Arizona Legislature, the Arizona Corporation Commission and the municipalities. LCV is hiring an Operations Associate for the Chispa AZ program who will support the Chispa AZ Operations Director in executing the administrative operations of the program. Responsibilities include assisting with the Phoenix, AZ office operations, tracking program expenses, and providing general administrative support for the Chispa AZ team. The ideal candidate is highly organized with a propensity for improving processes and solving problems, a clear and confident communicator, and able to manage competing priorities.  This position is classified as “ Regular Hybrid Work ”, which means the position is assigned to an LCV office where they spend one to four days per week and work the rest of the week remotely. This position is required to work in-person in the Phoenix, AZ office four (4) days per week. This job operates in a professional office or home office environment, and routinely uses standard office equipment including, but not limited to, computers, phones, photocopiers, filing cabinets, and audiovisual systems. This position requires remaining in a stationary position, often standing or sitting at the front desk for prolonged periods. This position also involves office management; it requires frequently moving about inside the office to access office equipment, occasionally moving objects up to 20 pounds, and seldom positioning oneself to maintain equipment. Applicants must be located in and legally authorized to work in the United States.  Responsibilities: Assist the Operations Director, Chispa AZ with improving the functionality of our teams to advance organization and processes to facilitate and streamline operations. Manage calendars of the Executive Director, Chispa AZ and overall Chispa AZ program by ensuring they are up-to-date and help schedule meetings. Help manage the Chispa AZ project management system, Monday.com. Track the progress of Chispa AZ projects and campaign goals using Monday.com and EveryAction. Learn EveryAction Process for engaging with members and donors in order to provide backup administrative support, as needed.  Help keep track of project spending, ensuring that correct codes are utilized for processing expenses via systems like RAMP, Questica, or Monday.com. Keep the Chispa AZ office organized, in working order, and well-stocked with supplies and materials with an eye towards sustainability, including choosing green and recycled products and supporting zero waste practices around the office.  Work with the Operations Director, Chispa AZ and LCV Operations team to support basic office-related needs such as internet service provider accounts, office equipment, supplies, and furniture purchases. Keep track of inventory and sign in and out material/items. Respond to incoming calls and emails of the Chispa AZ general inbox, and forward requests to appropriate team members. Check and sort mail when at the office.  Provide administrative support for Chispa AZ events, as needed. Support logistics for staff meetings and retreats, as well as staff appreciation and social events. Work with the Chispa AZ team to achieve annual racial justice and equity goals, including, but not limited to, ensuring processes center communities disproportionately affected by environmental harms and taking into account accessibility needs when bringing community into shared spaces. Assist with ensuring that Chispa AZ’s operations are in alignment with our organizational values of accountability, anti-racism, community, innovation, learning and sustainability. Travel up to 10% of the time for in-person work, including staff retreats, meetings, conferences, member activities and professional development opportunities, as needed. Conduct in-office responsibilities from the Phoenix, AZ office at least four days per week. Perform other duties as assigned. Qualifications: Work Experience :  Required  – At least 1 year of administrative experience, including experience with project management, managing spreadsheets, and tracking budget or inventory.  Preferred  – Experience working in a non-profit organization. Experience and training on project management software, such as Monday.com or Asana. Experience with EveryAction CRM, and QuickBooks or other financial management software.  Skills :  Required  – Highly attentive to detail and able to take ownership of routine tasks; excellent written and oral communications skills; proficient in Microsoft Office 365 and Google Suite; able to maintain confidentiality; strong organizational skills; exhibits strong judgment; self-starter; works well in a fast-paced environment; ability to handle multiple tasks under pressure of deadline and work for several people; plans and can see the big picture.  Preferred  – Ability to troubleshoot common IT/technology issues. Data management and filing system skills. Bilingual in English and Spanish. Racial Justice and Equity Competencies:  Demonstrated awareness of how one’s life experiences influence one’s personal attitudes, biases, and assumptions. Demonstrated commitment to continual learning and ability to successfully deliver culturally responsive services. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems. LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance. To Apply :  Send cover letter and resume to  hr@lcv.org  with “Operations Associate, Chispa AZ” in the subject line by  April 13, 2025 . No phone calls please.  All employment is contingent upon the completion of a background check, employment verifications and reference checks.  LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation to participate in the employee selection process, including, completing the application, interviewing, or pre-employment testing, please contact   hr@lcv.org .

Customer Service Representative Job Summary We are seeking a Customer Service Representative to join our growing team. In this role, you will field calls, emails, and chat requests from customers who have questions, comments, or complaints about our products and services. You will also assist customers in placing orders. All of our Customer Service Representatives are trained to understand the full menu of our offerings so that they can provide our customers with excellent service. We prefer candidates who have some background in customer service or sales, but we are willing to train the right person. Customer Service Representative Duties and Responsibilities Listen, document, and help resolve conflicts with customers Answer questions or handle complaints from customers Field phone calls, emails, and chat requests Provide information to customers about order status and product queries Process customer orders/changes/returns according to established department policies and procedures Work closely with the credit department to resolve disputed credit items Customer Service Representative Requirements and Qualifications High school diploma or equivalent Customer service experience a plus Experience with corporate phone systems or switchboard preferred Flexible schedule

Data Entry Clerk Job Summary We are seeking a dedicated, organized Data Entry Clerk to help us transfer large volumes of information into our new database and keep our records current when we collect new data. You must be detail-oriented and review the data for errors before inputting them into our new system. We expect you to work efficiently and transfer data as quickly and accurately as possible. We prefer candidates who have data entry experience, but we are willing to train the right person. Data Entry Clerk Duties and Responsibilities Transfer data from various sources into the new database Update databases or records with new information as it becomes available Correct and modify inaccurate files and records Comply with security backups and regular checks to ensure data is saved and stored properly Organize paper formats, paper backups, and material source files as needed Data Entry Clerk Requirements and Qualifications High school diploma or equivalent Previous experience in data entry or equivalent experience in a related field a plus Proficient in Microsoft Word and Excel Able to quickly and accurately type and enter data; knowledge of touch typing system preferred Attention to detail Excellent communication and organizational skills

Position Title Student Development - Coordinator of Student Life Classification Title Administrative Full Time (.75-1.0 FTE) Benefits Eligibility Benefits Eligibility   Department Residential Life & Housing Job Description Under the direction of the Associate Dean of Student Life, the Coordinator of Student Life is responsible for contributing as a leader to student life, student organizations, and student culture. The work requires understanding and active engagement with the mission of the College, as well as the ability to build and sustain dynamic student relationships. There should be purposeful engagement with the student body with intentional outreach to those students in the margins. Ongoing enhancement of campus activities should be a priority ensuring that activities are student driven, institutionally supported and display shared leadership. The Coordinator provides direction and coordination to students working with the Student Activities Committee (SAC), Greek Council, TedX, and other groups as assigned. This is an 11-month position (.93 FTE).  Responsibilities include but are not limited to: Contribute to a thriving, vibrant campus culture through: Advising Student Groups Advise the Student Activities Committee (SAC) to establish leadership and an engaging, balanced program for all students. Attend SAC meetings and events. Secure contracts for outside entertainers for SAC. Advise one of the Greek Councils. Foster leadership development, meet with leaders, and attend meetings and events. Advise TEDx Hope College annual event. Work with student leaders to cultivate speakers and the main event.         Engaging the Student Life Program   Participate and collaborate with the Student Life team as it sets priorities, creates plans, and implements initiatives. Contribute to the vision of a comprehensive program for Student Life, which is committed to the Hope College mission. Create opportunities within all student groups to understand diversity and the importance to all roles and functions of leaders and groups. Create and manage communication and social media for the Office of Student Life. Provide oversight to Student Life groups each semester. Facilitating Student Leadership Training Work collaboratively to create, present, and support an ongoing leadership program for student groups, leaders and emerging leaders integrating with Student Life and other departments. Be willing and committed to walking with students where they are. Contribute to campus wide student formation initiatives Practice good stewardship of and understand the financial responsibility of annual budgets and an awareness of different methods to prepare and monitor them. Seek out and participate in collaborative efforts across the Division. Serve on division level and campus wide committees. Be present in the college community allowing for the development of relationships with students and colleagues. Actively engage in the life of the college.   Qualifications Master’s Degree preferred in student personnel or related field. One to three years related experience in programming environment and committed to College’s mission. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested. Pre-employment Screenings All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.   Posting Detail Information Posting Number   2023-261SR Job Posting Open Date   02/07/2025 Job Posting Close Date   02/28/2025 Open Until Filled   No Is this position available for sponsorship   No Special Instructions to Applicants Please provide a cover letter, resume, and a list of references. Supplemental Questions Required fields are indicated with an asterisk (*). Documents Needed to Apply Required Documents Resume Cover Letter Optional Documents

The Oregon State Hospital, a division of the Oregon Health Authority , has a fantastic opportunity for Executive Support Specialist 2 to join an excellent team working to help people recover from their illness and return to their lives in the community.  What you will do! This position provides administrative and technical support to the Director of Nursing Outreach and Development, the Nursing Service Managers, and staff of the Nursing Services Department.  They act as a liaison for the Director of Nursing Outreach and Development to other Federal, State, local and private agencies as well as the general public.  They oversee other Executive Support and volunteers assigned to Nursing Administration. They are responsible for completion of assignments received from management team meetings.  They are responsible for decisions which regularly relate to highly sensitive matters.  This position participates with management regarding the creating and implementation of a hospital staffing plan.  They will participate in the coordination and accomplishment of goals and objectives consistent with legislative intent, Governor, Department Director and Superintendent directives and standards of the Joint Commission, the Center for Medicare and Medicaid Services and other licensure and regulatory bodies. What is in it for you? We offer a workplace that balances productivity with enjoyment; promote s an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision, and dental , we pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. We also offer 8 hours of paid sick leave per month, 8 hours of paid vacation leave per month, 24 hours of personal leave each year, and eleven paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority  is the place for you. If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program . If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven. This posting will be used to fill one permanent position located in Salem, OR (2600 Center St NE). This position is represented by Service Employees International Union (SEIU). This position is 100% in person. Shift - Monday - Friday 7:30AM - 4:00PM (with a 30-minute lunch) OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision, and core values. Minimum Qualifications: O ne year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Preferred Skills: Experience with Microsoft Office Suite Experience with composition of correspondence, reports, and memos Detailed Orientated Muti-tasker Working with multiple deadlines with simultaneous projects How to apply: Complete the online application. Complete the Questionnaire. Attach a Resume (required) Attach Cover Letter (required) Attention current State of Oregon employees : To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet. Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage. Questions/Need Help? If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act contact at Jenny Templin 971-372-8147 or Jenny.Templin@oha.oregon.gov Additional Information Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply. If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process. We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment. Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test. Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed. Employees at the Oregon State Hospital may be exposed to the handling, administration, waste, and spill cleanup of hazardous medications, which may result in health impacts to the employee. Applicants can review the Oregon State Hospital's anti-retaliation notice at www.oregon.gov/oha/OSH/Documents/SB469.pdf Applicant Help and Support webpage. The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of the process). The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

Location:   Murphysboro, IL, US, 62966 Job Requisition ID:   44142 ​Agency:  Department of Human Services Class Title:  OFFICE ASSOCIATE - 30015  Skill Option:  Keyboarding  Closing Date/Time:  01/31/2025 Salary:  $3,852-$5,046/month ($46,224-$60,552/year) Job Type:  Salaried Category:  Full Time  County:  Jackson Number of Vacancies:  1 Plan/BU:  RC014   Posting Identification Number 44142     Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.   No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.     Position Overview Under direction, serves as a receptionist in a local office in the Division of Family & Community Services, Department of Human Services (DHS). Performs a variety of difficult and responsible clerical functions and assistance including filing, keyboarding, record processing, secretarial and general office support. Essential Functions Keyboards and prepares a wide variety of complex memos, reports, and correspondence involving medical, technical, and legal terminology and routine forms, travel vouchers, customer forms, form letters, cards, and records.  Prepares and maintains complex, highly specialized files or forms, reports, supplies, brochures, and records. Serves as backup receptionist, answers telephone and transfers call, retrieves messages from local office general voice mail box and distributes to staff. Opens, sorts, and distributes incoming mail. Serves as timekeeper for assigned staff, prepares, and maintains time and attendance records and reports. Assists in issuing new or replacement LINK cards to customers, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to Electronic Benefits Transfer (EBT) contractor. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school. Requires two (2) years of office experience. Requires ability to keyboard at 45 wpm. Work Hours:  Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch Work Location:  342 North St, Murphysboro, Illinois, 62966 Division of Family & Community Services Region 5 Clerical Jackson Office, Jackson County Agency Contact:  DHS.HiringUnit@illinois.gov Posting Group:  Office & Administrative Support; Social Services   About the Agency:   IDHS serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.   As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link:  https://www2.illinois.gov/cms/benefits/Pages/default.aspx   The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com Must apply through external site: OFFICE ASSOCIATE Job Details | State of Illinois      

About Entravision   Entravision is a leading global advertising, media and ad-tech solutions company connecting brands to consumers by representing top platforms and publishers.  Our service portfolio enables high-performance campaigns while using highly competitive audience reach, cutting-edge mobile programmatic solutions, machine-learned bidding algorithms and demand-side platforms on a global scale.   In the US, Entravision is a leader in Hispanic marketing & media solutions serving both local and national Clients for more than 25 years. Our unique portfolio includes primarily Spanish language TV & Radio broadcast assets across 35 markets, an exclusive audio network & streaming platform, and a robust mix of curated digital & social media content solutions.    Summary Responsible for assisting with sales of our radio and television advertising. Collects monies from clients, fills out time and production orders and aids in ensuring the completion of advertising spots. Essential Functions Collects monies from clients that are past due and from those that will need to repay.  Properly fills out time orders and production orders. Aids in the production of advertising spots and scripts and ensuring their completion.   Competencies Strong Organizational Skills.  Excellent Written and Verbal Communication.  Technical Capability.  Strategic Thinking.   Required Education and Experience  CRM experience is required. 1+ years in the broadcast industry or comparable experience. Written and verbal Spanish proficiency.   Preferred Education and Experience Understanding of Nielsen Media Research information a plus.   POSITION TYPE/EXPECTED HOURS OF WORK This is a Full Time position Monday through Friday. Actual hours and schedule may vary. SUPERVISORY RESPONSIBILITY Reports directly to SVP Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.  We encourage women and minorities to apply. Entravision Communications is an Equal Opportunity Employer.  

Do you have experience supporting the implementation of policies, projects and programs at the community, state, or national level? Do you enjoy developing and providing planning tools, documents and data to facilitate collaboration and decision-making? We look forward to hearing from you!   This posting will be used to fill one permanent, full-time position. Work Location: Salem/Marion or Portland/Multnomah; hybrid position.   What you will do! Operations & Program Support Specialist. The primary purpose of this position is to provide administrative, operations, and program support to the Integrated Eligibility Policy unit and the Healthier Oregon program, in service to transformative, community-led, and community-owned initiatives and the mission, vision, values and goals of the Oregon Health Authority and the Medicaid Division.   This position, You will: be responsible for planning and coordinating meetings, workgroups, and project schedules. focus is on facilitating cohesive communication, collaboration, issue resolution, strategic planning, and decision-making. participate in team meetings and assuming responsibility for the completion of follow up, which involves researching, analyzing, evaluating, collecting, organizing, assembling, preparing reports, incorporating information for special projects, making recommendations for action, and implementing recommendations approved by leadership. assist in the design, implementation, and sustainability of key initiatives and projects by developing and updating spreadsheets and tracking tools interpreting and evaluating laws, rules, policies, procedures to assure operational alignment and compliance. solicit and synthesize critical information and insights related to near-term and long-term operational strategy and goals.   OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.   What's in it for you? We offer exceptional medical, vision and dental benefits https://www.oregon.gov/oha/pebb/pages/alex.aspx   Paid Leave Days: 11 paid holidays each year 3 additional paid "Personal Business Days" each year 8 hours of paid sick leave accumulated every month Progressive vacation leave accrual with increases every 5 years Pension and retirement programs Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Click here to learn more about State of Oregon benefits.   WHAT WE ARE LOOKING FOR: Minimum Qualifications Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.   Desired Attributes Experience supporting the development and implementation of policies and programs at the community, state, and/or national level that promote equity and inclusion and address systemic health disparities, with an emphasis on integrating the voice of consumers with lived experience. Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid Administration in Oregon and relational landscape of key partners, providers, community-based organizations, and advocacy groups. Ability to explain and offer expert level technical assistance on rules, policy, and procedures. Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet. Demonstrates skills in the following areas: Constructive and Collaborative Working Relationships Critical Decision-making and Problem-solving Data Synthesis, Analysis and Reporting Workload Planning & Prioritization Project Planning and Prioritization Project Coordination and Monitoring Strong Oral and Written Communication

Posting Identification Number 43734 Why Work for Illinois?  Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, your part of something bigger—something that touches the lives of every person who calls Illinois home.   No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.     Position Overview The Division of Developmental Disabilities is seeking to hire an Administrative Assistant I to serve as the confidential staff assistant to the Assistant Center Director(s). Independently conducts a variety of special projects involving highly specialized and confidential issues. Coordinates meetings and takes minutes for a variety of committee groups. Develops, maintains, and distributes the Administrator on Duty (AOD) and Medical on Duty (MOD) schedules. Coordinates and maintains confidential Office of the Inspector General (OIG) reports. Reviews incoming correspondence. Functions as the facility’s Deferred Compensation Coordinator. Provides Center support to the Murray Parents Association (MPA).     Essential Functions Serves as the confidential staff assistant to the Assistant Center Director(s). Coordinates meetings and takes minutes for a variety of committee groups including, but not limited to, Executive Council, Administrative Council, Human Rights Committee (HRC), Behavior Support Committee (BSC), and Incident & Injury Review Committee (IIRC). Develops, maintains, and distributes the AOD and MOD schedules and advises of any changes throughout the month. Coordinates and maintains confidential OIG reports and verifies written report responses are completed and sent to appropriate personnel. Reviews incoming correspondence, delegates response authority to staff throughout the facility and prepares responses for the Assistant Center Director(s). Creates monthly newsletter for facility-wide distribution. Provides Center support to the MPA, confers directly with the parent association officers and directors determining needs and planning mutual activities. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.     Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program.     Preferred Qualifications Two (2) years of experience working for a public or private organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism. Two (2) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects. One (1) year of experience effectively communicating with both internal and external stakeholders in oral or written form. Two (2) years of experience managing projects for a public or private organization. One (1) year of experience maintain work schedules, verifying adequate coverage. One (1) year of experience working with Deferred Compensation, enrolling new members, making changes for current employees, and keeping abreast of new rules governing Deferred Compensation and informing employees of changes. One (1) year of basic proficiency in Microsoft, Outlook, and Excel.   Conditions of Employment Requires the ability to utilize office equipment, including personal computers. Requires the ability to work after business hours, weekends, and holidays. Requires the ability to travel in the performance of job duties. Requires ability to pass the IDHS background check. Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals. Legal Recruiting Assistant Under the general direction of the Firmwide Legal Recruiting Manager, and according to established firm policies and procedures, the Legal Recruiting Assistant will work closely with the Legal Recruiting Manager and the Firmwide Legal Recruiting Manager on implementing administrative support for non-partner attorney recruiting initiatives for the Dallas and Los Angeles offices, as well as firmwide. The   Legal Recruiting Assistant   maintains professionalism and strict confidentiality in all client and firm matters. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex). ESSENTIAL DUTIES AND RESPONSIBILITIES   include, but may not be limited to, the following.    Other duties may be requested and/or assigned.    Regular and predictable attendance is an essential function of the position.    Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation.    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist with all aspects of the 1L and 2L interview process firmwide, including, but not limited to interview scheduling and logistics, maintaining records and sorting through candidates in viRecruit, and preparing for on-campus interview programs. Assist with law student outreach for the Dallas and Los Angeles offices, including, but not limited to assembling firm materials for campus recruiting initiatives, utilizing Flo Recruit, and assisting with all local Los Angeles recruitment events.    Assistance may extend firmwide, as needed. Assist with recruiting and hiring lateral non-partner attorneys for the Dallas and Los Angeles offices including coordinating lateral attorney interviews, recording candidate submissions, and maintaining candidate records in viRecruit, ensuring interview evaluations are completed, and maintaining search firm agreements.    Assistance may extend to firmwide recruiting, as needed. Process invoices and reimbursements firmwide for expenses related to Legal Recruiting. Assist with planning and execution of the Dallas and Los Angeles summer associate program, including, but not limited to, attending all Los Angeles summer associate social events, preparing for summer associate reviews, and coordinating conference space for programs.    Aid in the implementation of firm-wide summer associate program initiatives. Assist with on-boarding activities that the Legal Recruiting team oversees for summer associates, first-year associates and lateral associates. Initiate background and conflicts checks for summer associates, first-year associates, and lateral associates. Assist with Legal Recruiting Department initiatives and tasks including the preparation of the NALP Legal Employer Directory form and other recruiting related survey responses. Perform special projects for the Firmwide Legal Recruiting Manager as needed. KNOWLEDGE, SKILLS, AND ABILITIES Bachelor’s degree is required. One or more years of attorney recruiting experience, in a large law firm or professional services environment is highly preferred, but not required. Must be willing to work occasional overtime, especially during peak recruitment season, which includes attending all evening summer associate program events in Los Angeles and occasionally attending campus recruiting events. Computer proficiency in Outlook, Microsoft Word and Excel for formatting graphs, charts and other visual methods of presenting information.    Knowledge of viDesktop/viRecruit is preferred. Excellent interpersonal, verbal, and written communication skills.    Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, candidates, clients, professional staff, and outside contacts. Exceptional organizational, planning, and project management skills including record keeping, data collection, and system information.    Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e mail, or verbally. Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment.    Ability to work with frequent interruptions and adapt to changes in workflow. Dependable team player with creativity and vision who works collaboratively and cooperatively with others in a team-oriented environment.    Ability to act independently within scope of the position’s responsibilities. When required, ability and availability to travel in connection with on-campus recruiting and law school outreach. Required to work towards deadlines; must be able to work more than 37.5 hours per week as needed. The annualized salary range for this position is $38,700 to $62,000.    Actual pay will be adjusted based on experience and other job-related factors permitted by law. Katten will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVIII of the Los Angeles Municipal Code. We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.  Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.

Do you have experience supporting the implementation of policies, projects and programs at the community, state, or national level? Do you enjoy assisting the team and manager in developing planning tools and providing data synthesis, analysis and reporting to facilitate collaboration and decision-making? We look forward to hearing from you!   This posting will be used to fill one (1) permanent, full-time position. The position is classified and is represented by a union.  Work Location: Salem/Marion; hybrid position.   What you will do! This position involves maintaining Electronic Data Interchange (EDI) registration efforts, processing Fee For Services (FFS) claims, handling Trading Partner Agreements (TPA), configuring the Medicaid Management Information System (MMIS) for electronic claims, an collaborating on process improvements. It requires knowledge of contracting, Medicaid laws, and experience in designing and monitoring large projects.    OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.   WHAT WE ARE LOOKING FOR: Minimum Qualifications Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.   Desired Attributes Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid administration in Oregon, and experience in working with Community Mental Health Programs, Behavioral Health Service Providers, Coordinated Care Organizations or other managed care entities. Experience within the context of healthcare claims processing. Experience analyzing complex, detailed problems within the context of an extremely automated, highly complex Information System, such as the Medicaid Management Information System (MMIS). Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint and Smartsheet. Demonstrates skills in the following areas: Community and Partner Engagement Constructive and Collaborative Working Relationships Customer Service and Person-centered Engagement Critical Decision-making and Problem-solving Data Synthesis, Analysis and Reporting Performance / Process / Quality Improvement Project Coordination and Monitoring Team Collaboration & Group Facilitation Expert level Technical Assistance Written and oral communication, including preparation of reports and presentations.   What's in it for you? We offer exceptional medical, vision and dental benefits packages https://www.oregon.gov/oha/pebb/pages/alex.aspx   Paid Leave Days: 11 paid holidays each year 3 additional paid "Personal Business Days" each year 8 hours of paid sick leave accumulated every month Progressive vacation leave accrual with increases every 5 years Pension and retirement programs Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Click here to learn more about State of Oregon benefits.   How to apply: Complete the online application at oregonjobs.org using job number REQ-172288 5

Job Summary Are you detail-oriented and have strong communication skills? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!   Our Business and Community Education department is looking for an Assistant I to join their team. The Business and Community Education department provides services to the community, students and businesses looking for short-term training, continuing education, workforce training, apprenticeships, customized business training and community resources.   As an Assistant I you are responsible for providing administrative support to the Business and Community Education department. Your responsibilities include providing excellent customer service as well as providing support for a variety of special projects, committees, functions, and activities. Additionally, you oversee student records, open enrollment registration, third-party billing, receive payments, and provide customer service and support for instructors and students.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions   Important responsibilities and duties may include, but are not limited to, the following: Fields questions from instructors, staff, students, families, callers, visitors, and/or customers via in person, telephone, or by email. Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records. Assists and directs students with class registration and payment. Receives transcript and certificate requests, locates information, and sends to student, employer, or college. Works closely with Enrollment Services, Business Services personnel and Business & Community Education Managers. Prepares classrooms for instructors, including setup and troubleshooting of equipment, preparation of supplies, and sanitization. Creates certificates for public and contract training classes as needed. Responsible for ordering and tracking equipment, office supplies, and maintaining check-in and check-out documentation as needed. Prepares daily bank balancing. Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Creates and maintains paper and electronic databases and records with accuracy and confidentiality.  Scans and copies documents as needed. Coordinates materials and refreshments for activities and meetings include arranging room setup. Prepares daily report of current students for Hawkeye Alert. Contributes to team effort by accomplishing related results as needed. Participates in campus committees as assigned. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.   Minimum Qualifications Associate degree and two (2) years of experience in a related field or a combination of education and experience to total four (4) years. Demonstrated ability to work with minimal supervision. Demonstrated ability to work a flexible schedule to include evenings and weekends. Demonstrated ability to handle confidential/sensitive information with discretion. Demonstrated ability to communicate effectively verbally and via written correspondence. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Demonstrated ability to execute organization and department policies and procedures. Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.   Preferred Qualifications Working knowledge of File Director document application Bachelor’s degree Experience working in a community college setting   Working Conditions Anticipated schedule is Monday - Friday from 7:00 am – 3:30 pm with occasional evening and/or weekend hours as needed based on class schedule. Work is performed either in or a combination of an office setting and/or classroom setting using technology.  Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.   Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.   Employment Status Full-time non-exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement / tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary/Wage is dependable on education and experience The wage range for this position begins at $16.30/hr ($33,900 annually based on full-time hours). Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Explain your working knowledge and experience of computer software including but not limited to Microsoft Office and Google Suite. Additionally, share how you used the various software including the types of documents that you have created. Describe your work experience with multi-tasking, troubleshooting and working with project deadlines. Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Priority screening is set to begin on Wednesday, January 8, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Job Summary Do you enjoy administratively supporting a team? Are you passionate about making an impact and empowering others with life changing opportunities? If so, Hawkeye Community College has a great opportunity for you!   Our Workforce Training and Community Development department is searching for a full-time Administrative Assistant II to join their team. The Workforce Training and Community Development department focuses on helping students reach their fullest potential. Specifically, as the Administrative Assistant II you are responsible for providing administrative support to our Workforce Training and Community Development Department and support students on an as needed basis.  This includes, but is not limited to: accurate information sharing, scheduling meetings, events and appointments as well as ensuring timely and accurate communication is being provided.    This position is located in the Tech Works building in Waterloo, IA and is an integral part of our team. Leadership understands the importance of training, professional development and continual support within each individuals' role which allows for opportunity to work within a positive and fun team environment while making a difference within the community.   Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs.  Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions   Important responsibilities and duties may include, but are not limited to, the following: Supports the administrative functions related to grants, including preparing documentation, tracking deadlines, assisting with compliance reporting, and maintaining accurate records. Collaborates with team members to ensure timely submission and proper management of grant applications, quarterly progress reports (QPR), and internal reporting requirements. Schedules meetings, events, and appointments. Fields incoming office inquiries via internal systems, in-person, telephone, or email. Maintains effective and efficient communication and information flow through calendars, correspondence, memos, messages and office records. Serves and facilitates college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the Director. Makes business travel arrangements for staff as needed. Coordinates social gatherings for department, as needed. Assists the Director in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.  Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.  Receives, prepares, and submits requisitions into Colleague. Fields incoming student requests and route to appropriate personnel. Safeguards all college, student, client and employee information by adhering to confidentiality protocols especially sensitive or Personal Identifiable Information (PII). Assists with student registration through Lumens. Participates in campus committees as assigned. Updates the department directory and distribution lists. Prepares, formats, displays maintains and updates classroom schedules. Collaborates with business partners, clients, and internal industry teams to provide support, communicate needs, and contribute to the successful execution of projects and tasks. Prepares documentation for class offerings. Maintain a valid Notary Public commission and provide notarial services as required. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.   Minimum Qualifications Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years. Knowledge of financial rules, regulations, and procedures. Demonstrated ability to handle confidential/sensitive information with discretion. Experience with making travel arrangements for senior staff or leadership. Demonstrated ability to work independently. Demonstrated ability to communicate effectively verbally and via written correspondence. Demonstrated ability to understand and follow complex oral and written directions. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Knowledge of general office equipment, procedure and protocols. Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.   Preferred Qualifications Bachelor’s degree Community College work experience   Working Conditions Anticipated schedule is Monday – Friday from 8:00 am – 4:30 pm with occasional weekend or evening hours due to department events or classes being held. Work is performed either in or a combination of an office and/or classroom setting using technology.  Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp.   Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.   Employment Status Full-time, non-exempt and grant funded position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement / tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Wages are determined based on education and experience. The wage range for this position begins at $18.05/hr. ($37,540 annually). This is a specially funded grant position with continuous renewal of grant funding anticipated.     Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Explain your working knowledge and experience of computer software, including but not limited to Microsoft Office and Google Suite. Additionally, share how you have used the various software including the type of projects or documents. Describe how you prioritize various administrative tasks that need to be completed with competing deadlines. Share what applicable job skills you would bring to our administrative role. Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Application deadline: Sunday, January 12, 2025. Priority screening begins: Monday, January 13, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.    Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Location: Springfield, IL, US, 62701 Job Requisition ID:  43089  Closing Date/Time:  01/03/2025 Agency:  Department of Human Services Salary:  Anticipated Salary $6,005-$8,678/month ($72,060-$104,136/year) Job Type:  Salaried Category:  Full Time  County:  Sangamon Number of Vacancies:  1 Plan/BU:  RC028   Posting Identification Number 43089 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview Under general direction of the Associate Director, performs a variety of essential, confidential, and time sensitive functions.  Assists in the administrative activities for the Office of Housing Stability.  Composes confidential and time sensitive written reports and documents. Assists the Associate Director in the development and implementation of internal policies, procedures, protocols, and tracking systems.  Researches, gathers information, and independently performs confidential projects and studies for the Associate Director, which are complex in nature. Creates and maintains an official tracker to record assignments along with incoming/outgoing correspondence. Assigns pending assignments with due dates to bureau staff.  Handles sensitive and confidential personnel materials and triages incoming inquires and/or issues to bureau staff for follow-up and resolution, independently. Completes timekeeping functions for the bureau and maintains related correspondence as dictated by DHS timekeeping policy and procedures. Essential Functions Performs a variety of essential, confidential, and time sensitive administrative functions for the Office of Housing Stability. Researches, gathers information, and independently performs confidential projects and studies for the Associate Director, which are complex in nature. Assists the Associate Director in reviewing internal functions and procedures for effectiveness and efficiency. Creates and maintains a Tracker (using Excel or Access) to record assignments along with incoming/outgoing correspondence for the Associate Director. Handles sensitive and confidential personnel materials and independently triages incoming inquires and/or issues to bureau staff for follow-up and resolution.  Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. Requires two (2) years of professional experience in a public or private organization. Preferred Qualifications Three (3) years of professional work experience communicating effectively (written and orally) with various internal and/or external stakeholders and across multiple forms of media in a clear, concise, and professional manner that aligns with the public or private organization's policies and procedures.  Three (3) years of professional work experience managing complex project management and other administrative support and activities for executive management in a public or private business organization. Three (3) years of professional work experience efficiently assigning and tracking the status of assignments within a private or public organization to ensure they are completed in a thorough, grammatically correct, and accurate manner and filed electronically. Three (3) years of professional work experience coordinating multiple projects for a public or private organization, including the development of complex written and/or statistical reports and PowerPoint slide decks, while ensuring attention to detail, symmetry of format, and accuracy. Two (2) years of professional work experience designing, developing, implementing, and maintaining multifaceted tracking systems and/or databases to ensure adherence to deadlines. Two (2) years of professional work experience in understanding the basic use of graphs, charts, and/or maps. Conditions of Employment Requires advanced proficiency in Microsoft Office Suite, including SharePoint, Teams, and OneDrive. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description   Work Hours:  Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch Work Location:  823 E Monroe St, Springfield, Illinois, 62701    Division of Family & Community Services Office of Housing Stability Administration Springfield/Sangamon County Agency Contact:  DHS.HiringUnit@illinois.gov Posting Group:  Office & Administrative Support; Social Services   About the Agency:  The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.   As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link:  https://www2.illinois.gov/cms/benefits/Pages/default.aspx     The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com Must apply through external site: ADMINISTRATIVE ASSISTANT II Job Details | State of Illinois    

*Note: Effective Jan. 1, 2025, the compensation plan for this position will be adjusted to reflect a Cost-of-Living Adjustment (COLA) of 6.55%. The salary listed in this posting does not reflect the COLA.   Are you enthusiastic about administrative work like processing hearing requests, verifying information, preparing meticulous case files, and gathering essential documentation? Do you excel at coordinating with diverse teams and ensuring prompt and effective communication? If so, we look forward to hearing from you.   Click Here to view a Dashboard of all current recruitments    This posting will be used to fill one (1) permanent, full-time position. The position is classified and is represented by a union.  Work Location: In-person work at Salem/Marion.   What you will do! The purpose of this position is to coordinate requests for hearings from Oregon Health Plan (OHP) members and OHP providers by logging, tracking, and coordinating materials received as well as tracking scheduled hearings and responding to inquiries.   The Oregon Health Plan (OHP) is the state’s Medicaid medical assistance program which currently covers more than 1.4 million individuals. For additional context on the rights Oregon Health Plan members have to request a hearing, please refer to:  https://www.oregon.gov/OHA/HSD/OHP/Pages/Appeals-Hearings.aspx   OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.   What's in it for you? We offer exceptional medical, vision and dental benefits packages https://www.oregon.gov/oha/pebb/pages/alex.aspx   Paid Leave Days: 11 paid holidays each year 3 additional paid "Personal Business Days" each year 8 hours of paid sick leave accumulated every month Progressive vacation leave accrual with increases every 5 years Pension and retirement programs Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Click here to learn more about State of Oregon benefits.   WHAT WE ARE LOOKING FOR: Minimum Qualifications Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.   Desired Attributes Community and Partner Engagement Constructive and Collaborative Working Relationships Customer Service and Person-centered Engagement Critical Decision-making and Problem-solving Workload Planning & Prioritization Project Coordination and Monitoring Team Collaboration & Group Facilitation Expert level Technical Assistance Written and oral communication, including preparation of reports and presentations.   How to apply: Complete the online application at oregonjobs.org using job number REQ-171125 Application Deadline:  12/23/2024 Salary Range:  $3,477 - $4,755  

Do you enjoy interacting with people by answering questions and problem solving? If you enjoy working in the accounting field, multi-tasking, and have excellent attention to detail?  If so, Hawkeye Community College’s Business Office has a great opportunity for to join their team.   At Hawkeye Community College, the Business Office is team-oriented working in partnership with multiple departments across campus. They are passionate about serving Hawkeye’s students, faculty and staff on a daily basis.   As the Business Services Specialist, you are responsible for providing customer service for students, staff and visitors. This includes receiving payments, resolving student/customer issues, answering questions regarding student accounts, and helping other employees with student-related or office duties as they arise.  Additionally, you are part of a rotation at our front desk who greets and directs visitors as they stop in.    Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.    Essential Job Functions  Important responsibilities and duties may include, but are not limited to, the following: Participates in the rotation of front desk coverage in a friendly and professional manner including but not limited to: greeting walk-in traffic, answering a multi-line phone system, directing calls and/or visitors to appropriate areas. Provides general information in response to public or official inquiries. Collects payments from students and nonstudents such as for testing and other miscellaneous non-student related payments. Sets up and maintains ACH forms of payments from students. Assists with the preparation and maintenance of student payment plans. Reviews outside scholarships to ensure student qualification and the scholarship is applied to the correct term. Balances scholarship reports. Requests information and prepares Financial Policy Waivers for committee meetings. Prepares, tracks and delivers invoices and/or purchase orders regarding student accounts, power technology, student tools and registration statements. Prepares and delivers miscellaneous student and customer invoices. Creates and sends reminders for overdue miscellaneous and sponsorship invoices. Resolves student issues, answers questions regarding their account, resolves outstanding student checks. Counts/keeps track of the cash in the vault. Administers the short-term loan process. Sets up new vendors in Colleague and requests W-9s from vendors. Verifies account payable checks with invoices and prepares for mailing. Provides MORE orientation speeches and/or provides a video for the Business Office portion. Accurately inputs information and updates and/or scans data into office systems/software applications. Releases and applies student restrictions and holds. Prepares miscellaneous spreadsheets and correspondence. Operates a variety of office equipment, including but not limited to copy machine, fax machine, scanner, multi-line phone system, computer etc. Provides back up and assists other Business Office personnel. Participates in campus committees as assigned. Performs other duties as assigned. Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.   Minimum Qualifications Associate's degree in a related field and two (2) years of experience in an office setting or an equivalent combination of education and experience to total four (4) years. Knowledge of financial rules and procedures. Knowledge of general office procedures. Demonstrated ability related to organization, time management, and verbal communication skills. Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public. Ability to demonstrate strong interpersonal communication. Skilled in Microsoft Office Suite, Google applications, and video conferencing technology. Demonstrated ability to execute organization and department policies and procedures. Demonstrated ability to handle confidential/sensitive information with discretion.   Preferred Qualifications Experience working in higher education. Experience with Microsoft Excel including formulas.   Working Conditions Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional evening hours during the first two weeks of each semester.   Work is performed in an office setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and public in person, by telephone and computers.   Employment Status Full-time, non-exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be determined/based on the candidate’s education and experience. The wage range for this position begins at $16.32/hr.   Application Procedure Complete an online application at hawkeyecollege.edu/employment Submit/upload a cover letter addressing the following: Please describe your customer service experience as well as examples when you have had to utilize problem-solving skills. Please share your experience working with Google Suite, Excel, and Word. Please describe your experience working with money and balancing accounts or invoices. Submit/upload a resume. Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor. Priority screening is set to begin on Monday, January 13, 2025. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.   Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices:  https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity .  The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email  equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email:  OCR.Chicago@ed.gov .  If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.

Office Location: Remote Open until filled.  This is a 2-year term position, subject to extension depending on funding, and is not eligible for immigration or relocation assistance. The location for this role is flexible where TNC is already an established entity with a preference for applicants that can work within 5 hours of the U.S. Eastern Time Zone. Who We Are: The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there are many reasons to love life #insideTNC. Want a better insight into TNC? Check out our TNC Talent playlist on YouTube or Glassdoor .   Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “You’ll join for our mission, and you’ll stay for our people.” What We Can Achieve Together: The Administrative Assistant, Nature Bonds, will provide direct administrative support to two directors within the Nature Bonds Program along with programmatic support to the whole team. They will be responsible for various executive support tasks, including domestic and international travel arrangements, calendar management, drafting correspondence, processing expenses, and assisting with the scheduling and logistics of meetings and special events. They will use available systems and resources to track and research data and produce and review reports. The Administrative Assistant will coordinate activities with multiple variables, set realistic deadlines, and manage timelines. They will apply established processes and practices to improve program effectiveness. The Administrative Assistant will communicate on behalf of the director(s) with staff across the extended Nature Bonds Program team and with donors, vendors, and external partners. They will provide other staff with the information they need to make decisions and solve problems. They will perform administrative functions for the program as required. This is a 2-year term position, subject to extension depending on funding, and is not eligible for immigration or relocation assistance. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. We’re Looking for You: Are you looking for work you can believe in? At TNC, we strive to embody a philosophy of Work That You Can Believe in and where you can feel like you are making a difference every day. We’re looking for someone with solid experience as a part of a diverse, multi-disciplinary team.   The Administrative Assistant, Nature Bonds, provides operational and administrative support to help the Nature Bonds Program meet its strategic priorities. In this role, they will perform various administrative tasks, including managing calendars and scheduling in-person or virtual meetings, planning team events, coordinating activities with multiple variables and stakeholders, and communicating with staff, partners, government officials, and donors. They may perform administrative tasks for Information Systems, Human Resources, and Finance, including processing forms, monitoring and tracking functions, preparing expense reports, and making travel arrangements. The Administrative Assistant will apply processes and practices to improve effectiveness and document program procedures, including attending meetings, coordinating projects with several variables, and working within a defined timeline and budget. They will make purchases, process invoices, demonstrate sensitivity in handling confidential information, and ensure compliance with Conservancy policies and procedures and external (donor/legal/IRS) requirements. This position may require travel and work flexible hours, and the work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing conservation mission by directing and shaping the work of our team!  What You’ll Bring: Bachelor’s degree and 1-year experience or equivalent combination. Experience in business writing, editing, and proofreading. Experience organizing time and managing diverse activities to meet deadlines. Experience working and communicating with a wide range of people. DESIRED QUALIFICATIONS Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated. Experience providing administrative support, including some or all of the following: mail distribution, managing calendars across multiple time zones, coordinating travel arrangements and meetings, processing payments, or organizing files. Ability to analyze information to prepare reports, coordinate activities, and solve problems. Experience writing, editing, and proofreading written materials. Strong organizational skills and attention to detail. What We Bring: Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world! The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers. We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ! Salary Information: For U.S. based applicants only, the starting pay range for a candidate selected for this position is generally within the range of $40,500 - $60,500 annual base salary and is based on location, qualifications, specific skills and experience. This range only applies to candidates whose country of employment is the USA. For all other applicants pay ranges will not be tied to the above pay range, will be based on location, will be in local currency, will be based on the local labor market, and will fall within a range based on factors including qualifications, specific skills, and experience. Apply Now: To apply for job ID 55947, submit your materials online by using the Apply Now button at  https://careers.nature.org/ . Need help applying? Visit our recruitment page or contact  applyhelp@tnc.org . Our recruiting process is a rolling interview process to ensure we engage applicants in a timely manner. This means we review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible. The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to  applyhelp@tnc.org  with Request for Accommodation in the subject line. An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible. Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request. This description is not designed to be a complete list of all duties and responsibilities required for this job.

The Oregon Health Authority (OHA), Public Health Division (PHD), Center for Health Statistics (CHS) in Portland, Oregon, has a career opportunity for two (2) Records Management Office Specialists. These positions will be responsible for reviewing and processing vital records to determine if records meet legal standards for registration in the state vital records system. These are full-time permanent positions and are represented by a union, SEIU Human Services. What will you do? As a Records Management Office Specialist , you will review and process vital records to determine if records meet legal standards for registration in the state vital records system; complete quality assurance review to ensure information on vital records meets state and national data standards; and prepare vital records for preservation following state archive standards. You will also provide office and administrative support, such as filing vital records and sending out forms for the Records Management Program. Additionally, you will provide general office support, such as sorting and distributing mail for the Center for Health Statistics. What we are looking for: Minimum Qualifications: Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. Desired Attributes: Experience with records and information management, including reviewing records or documents for accuracy and completeness within established criteria. Experience performing data entry, contacting customers to obtain information, and tracking and compiling documents. Experience with problem solving and organizational skills. Experience working productively with many priorities, competing deadlines and assignments. Experience applying and explaining or clarifying laws, rules, policies, and procedures. Experience in Word, Excel, Outlook, PowerPoint, Teams, Adobe Acrobat, and tracking or file management software. Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment. Working Conditions: The work of the Center is mission critical. Due to the nature of the duties for this position, 100% of the work is conducted in the office at the Portland State Office Building located at 800 NE Oregon Street, Portland five days a week during standard office hours for the first 6 months working in the position. Remote work, no more than one day per work week, may be considered after working in the position for 6 months if remote work meets business and operational needs. Remote work may also occur on occasion in the event of emergency or closure. What's in it for you? The Public Health Division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities. We offer exceptional medical, vision and dental benefit packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx Paid Leave Days: 11 paid holidays each year. 3 additional paid personal business days each year. 8 hours of paid sick leave accrued each month. Progressive vacation leave accrual with increases every 5 years. Pension and Retirement Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.  Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Click here to learn more about State of Oregon benefits.   Application Deadline: 12/16/2024 Monthly Salary Range: $3,218 - $4,338 The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.

Position Title   Technology Success Advocate Classification Title   Hourly Full Time (1.0 FTE) Benefits Eligibility Benefits Eligibility Department   Computing and Information Technology Job Description The primary goal for this position is to equip users with skills and knowledge to self-sustain technology use. Part of the team that provides technical assistance to the Hope College community, this position designs training and resources for community confidence and competence while triaging and solving IT problems and questions that arise by the people of Hope College.  In conjunction with the Help Desk Service Manager and other support staff: Provide initial contact, problem analysis and triage for end-users in all aspects of computing, communication and data supported by CIT Maintain liaison with end users and technical staff to communicate the status of problem resolution to end users Respond appropriately to user requests and problems Log and track requests for assistance related to CIT-supported systems. Assign to CIT staff as appropriate Demonstrated Outcomes: Observed professional demeanor when interacting with the Hope community. Demonstrated collaborative work with the Help Desk Service Manager. Positive feedback from the Hope community. Support: Adobe Creative Suite. Google Workspace. Hope-Developed Applications. Moodle Learning Management System. Microsoft Office. Windows, Android, and Apple OS. Make attempts to support hardware/software not on the above list as appropriate. Note: The above list is current as of October 2024 Demonstrated Outcomes: Provide phone/email/in-person support when a user is experiencing problems. Proactively pursues and seeks to learn how these technologies change and evolve. Creatively troubleshoot unique problems as they arise. Educate: Develop appropriate campus-wide computer software application training workshops and seminars for Hope faculty, staff, and students. Work with appropriate Hope College faculty and staff to develop and implement core computer literacy requirements on an individual/group basis. Maintain records of training and training evaluations. Write and modify documentation for user training. Develop customer service feedback mechanisms from the Hope community. Create instructional materials to be accessed online. Demonstrated Outcomes: Present at professional development opportunities at Hope College. Assessing and surveying campus needs for support. Scheduled times throughout the year to meet with users and provide instruction. Develop and Mentor: Student staff with basic technical and customer service knowledge to support and triage IT issues so that they are proficient in providing assistance to the Hope community. Demonstrated Outcomes: Provide feedback on job performance and mentorship to student staff. Develop training materials in collaboration with student supervisors. As technology evolves, this position will continue to evolve with it. The responsibilities in this position description may also change. Provide support, as assigned by management, for other areas of the college during times of high volume and change. Qualifications Bachelor’s degree or equivalent experience required Work-related experience in technology support or similar role Flexible schedule and may have to work some weekends and evenings Aggressiveness: Moves quickly and takes a meaningful stand without being abrasive. Calm under pressure: Maintains stable performance when under heavy pressure or stress. Communication: Speaks and writes clearly and articulately without being overly verbose or talkative. Maintains this standard in all forms of written communication, including email. Creativity/Innovation: Generates new and innovative approaches to problems. Efficiency: Able to produce significant output with minimal wasted effort. Enthusiasm: Exhibits passion and excitement over work. Has a can-do attitude. Flexibility/adaptability: Adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change. Honesty/integrity: Does not cut corners. Is ethical. Earns trust and maintains confidence. Does what is RIGHT, not just what is politically expedient. Speaks plainly and truthfully. Learner: Learns quickly. Demonstrates ability to quickly and proficiently understand and absorb new information. Listening skills: Lets others speak and seeks to understand their viewpoints. Listens to understand instead of listens to debate. Persistence: Demonstrates tenacity and willingness to go the distance to get something done. Teamwork: Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship Physical Demands This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested. Pre-employment Screenings All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.Posting Detail Information Posting Number   2023-250SR Job Posting Open Date   11/08/2024 Job Posting Close Date   11/25/2024 Open Until Filled   No Is this position available for sponsorship   No Special Instructions to Applicants Hope College seeks to be a community that affirms the dignity of all persons as bearers of God's image. It is Hope College policy not to discriminate on the basis of age, color, disability, family status, genetic information, height, national origin, pregnancy, race, religion, sex, or weight, except in the event of a bona fide occupational qualification. Hope College is an equal opportunity employer.

The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon State Public Health Laboratory (OSPHL) Section is recruiting for a Newborn Screening Follow-up Office Specialist to provide support for the newborn screening program, whose mission is to identify congenital disorders in children, prior to the onset of symptoms. In this position you will perform the daily operations of report processing, data entry, and data verification. Your role will be crucial to the fulfillment of our goal to provide accurate and timely testing for all newborns. If you have a passion for promoting healthy newborns in Oregon, we want you to apply today! OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030. This is a full-time, permanent position and is represented by a union, SEIU Human Services. What you will do! You will use various software programs to access, enter, and organize information, including Natus/Neometrics, Microsoft Office, Microsoft Outlook, and MediaLab. You will perform various data entry functions and records processing. You will provide information and assistance to co-workers and customers. You will generate letters, edit and update standard operating procedures and protocols. You will perform administrative duties, such as: maintain records, schedule meetings, record and distribute meeting agendas/notes, and answer phones. What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities. We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx Paid Leave Days: 11 paid holidays each year 3 additional paid "Personal Business Days" each year 8 hours of paid sick leave accumulated every month Progressive vacation leave accrual with increases every 5 years Pension and retirement programs Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Click here to learn more about State of Oregon benefits. Salary Range: $3,218 - $4,338 Monthly The work hours for this position are Monday through Friday from 8am until 4:30pm. This position works in an office setting within a fast-paced laboratory in Hillsboro, Oregon. There are frequent demands for information that require the ability to shift priorities and be responsive on a very short timeline. Occasionally, work on weekends may be required. Potential, but low likelihood of exposure to chemical and infectious agents found in a clinical laboratory. WHAT WE ARE LOOKING FOR: Minimum Qualifications Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field;  OR An equivalent combination of education and experience. Desired Attributes Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Thorough knowledge of the newborn screening program. Ability to establish effective working relationships with others. Experience researching and locating the needed information from a variety of sources. Demonstrated ability to communicate effectively both orally and in writing. Experience in computers, office software, printers, faxes, and telephones.   Close Date: 10/31/2024

Are you looking for a   meaningful career   that has a   positive impact on the community ? If you answered   YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a   generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan . People who come to Sparks stay in Sparks. Application Tips : COMPLETELY fill out and update  your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.  Contact information:  use an email address you can easily access at any time. The   Qualifications  section   below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job. DO   attach:  licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education. DO   NOT   attach resumes or cover letters . The City of Sparks does not review these items with the application.  Enable TEXT messaging  in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process. CLOSING DATE:     This position will close on Thursday, October 24, 2024 at 4:00 PM pacific time,   OR  when the first  75   qualified applications have been received by Human Resources ,   WHICHEVER COMES FIRST.  A qualified applicant is a person who has met the minimum qualifications and submitted a valid typing certificate demonstrating their ability to type 40 net words per minute. Typing Test: This position requires the ability to type at 40 net words per minute . Applicants must attach a valid typing certificate to their application.  Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency.   On-line certifications will   NOT  be accepted.  If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one.     Employ NV Career Hubs offers typing tests/certifications. To find a location visit: www.EmployNV.gov.     Civil Service Testing:   The Civil Service Examination for this position will be a written exam conducted in-person at the City of Sparks' City Hall Building, located at 431 Prater Way, Sparks, NV on the following dates: Friday, November 1, 2024 Monday, November 4, 2024 Please note that these are the only dates currently scheduled for testing. Additional dates may be considered depending on department availability and need . If you have questions about testing, please email hrstaff@cityofsparks.us. Qualified applicants will be notified of testing specifics, including time and meeting room. If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer. DESCRIPTION Under limited supervision, provide varied, complex and confidential secretarial and office administrative assistance to a Department Director and associated staff.  May provide lead direction and training to clerical support staff.  Provide difficult, complex, technical and specialized office support to department head and division leaders and plan and coordinate daily departmental activities.   DISTINGUISHING CHARACTERISTICS This position in the Administrative series reports to a Department Director.  This is an advanced and experienced position of specialized knowledge with a high degree of autonomy. This class is distinguished from other office support classes in that it requires professional interactions with senior leadership staff and elected officials.  Qualifications:  Type accurately at the rate of forty (40) net words per minute.   Education and Experience: Equivalent to a High School Diploma   and   six (6) years of secretarial or office administrative experience, including at least two (2) years of secretarial or office administrative experience in the public sector.    Licenses and Certificates: Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.   Specified positions may require possession and maintenance of an NCIC/NCIJS Certification and/or a Nevada Notary Public Appointment within six (6) months of hire.  Examples of Essential Duties:Receive and screen visitors and incoming communication, providing information which requires the frequent use of discretion, initiative, independent judgment and interpretation of policies and procedures to ensure smooth operations of assigned department and relationships with the public. Maintain the Department Director's schedule and meetings. Screen requests and ensure that the Department Director is cognizant of meeting times and individuals.   Research, compile and summarize a variety of informational materials. Communicate effectively with other departments and staff as necessary both orally and in writing. Coordinate activities with other City departments including follow-up on projects assigned to other departments. Transmit information to others from the Department Director and associated staff. Provide confidential information to other agencies, courts and/or district attorney’s offices as required.     Draft a variety of documents and reports from notes, brief instructions, printed materials, or transcription equipment. Review finished materials for completeness, accuracy, format, compliance with policies and procedures, including department specific knowledge in specialized areas. Prepare documents for signature and route accordingly. Process mail and either personally handle or route for handling to appropriate department. Initiate specified correspondence independently for signature or staff.    Process a variety of paperwork from staff and prepare for appropriate signature and distribution to payroll and human resources and other City staff. May include personnel action forms, performance evaluations, timekeeping records, requests for training, workers compensation documents, requests for leave and personnel requisition forms.   Perform general accounting including accounts payable and receivable. Maintain petty cash, process purchase orders and payments, inventory and maintain inventory reports and maintain financial journal of expenses.     Coordinate and participate in the budget process with the Director and division managers by compiling data, statistics, records, and reports and prepare draft administrative information for implementation of the department budget.   Organize workload and daily tasks, set, and follow priorities based on Director’s and Division’s priorities, and meet critical deadlines. Maintain various administrative, reference and follow-up files. Maintain data and supporting documentation in appropriate databases. Purge files as needed or requested within identified retention schedules.   Organize and arrange meetings, workshops, events, and travel for staff. Plan and make logistical arrangements for meetings, banquets, and other events. Attend meetings, take minutes, and prepare and distribute minutes as appropriate.  Provide training and work direction to clerical support staff, vendors, and contractors when needed. Verify timesheets and track contract labor hours and costs.   May be required to perform designated role on Emergency Management Team. Police Department assignment may be required to fill in as Police Operations Specialist.   Perform other duties which may be assigned.   Knowledge, Skills and Abilities: Knowledge of budgetary principles and practices Knowledge of supervisory principles and practices  Knowledge of records management principles and practices  Knowledge of public and business administration principles and practices Knowledge of and ability to use computer applications and software related to the work including Microsoft Office Knowledge of advanced office administrative and secretarial practices and procedures Knowledge of department and city specific programs and activities Knowledge of business math  Ability to use initiative, independent judgment, tact, discretion, and prudence within established guidelines   Ability to use proper English grammar  Ability to train others in work procedures Ability to establish and maintain effective relationships with those contacted during work Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Requires the ability to sit for long periods of time.     SUPPLEMENTAL JOB INFORMATION This is a Civil Service position and is Non-Exempt under FLSA guidelines  This position reports to a Department Director Supervision exercised: May plan, assign and review the work of support staff, temporary staff, or volunteers  May be called back, held over, work off-hours, nights, weekends, and holiday shifts as required   May be required to work during emergency circumstances or inclement weather conditions May be required to pass a pre-placement drug screen and background investigation  Application and Recruitment Information:Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant.   Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.   Reasonable Accommodation: Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.   Disclaimer: The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order.   Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.