Texas Dept. of Information Resources
300 West 15th Street, Austin, TX, USA
Job Posting:
#00004588
Opened:
03/08/19
Closes:
03/22/19
Position Title:
Administrative Assistant IV
Class/Group:
0156/A15
Military Occupation Specialty Code:
3A Support – Administration, 641X LDO-Administration, 0111 Administrative Specialist, 3A1X1 Administration
FLSA:
Non-Exempt
Number of Vacancies:
1
Division/Section:
Chief Financial Office / Human Resources
Salary Range:
$2748.00 - $2916.67/ monthly
Duration:
Regular
Hours Worked Weekly:
40
Shift:
Days
Travel:
None
Agency Address:
300 W. 15th Street, Austin Tx 78701
Work Location:
Same
Web site:
www.dir.texas.gov
Refer Inquiries to:
Human Resources
Telephone:
(512) 463-5920 or (512) 475-4612
HOW TO APPLY:
Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
You must create a CAPPS Career Section candidate profile or be logged in to apply
Update your profile and apply for the job by navigating through the pages and steps
Once ready, select “Submit” on the “Review and Submit” page.
Applicants must provide in depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.
Interview Place/Time:
Candidates will be notified for appointments as determined by the selection committee.
Notice:
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
EQUAL OPPORTUNITY EMPLOYER
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability. Please call 512-463-5920 to request reasonable accommodations.
THE OPPORTUNITY
The Texas Department of Information Resources serves a wide spectrum of customers by providing technology leadership, solutions, and value to State of Texas government agencies, higher education, and local government entities of all sizes to facilitate the fulfillment of their core missions and by leveraging bulk buying power that enables eligible customers to buy IT products and services at aggressive discounts without the need for a lengthy procurement process. DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.
This position performs advanced (senior-level) administrative support or technical program assistance work. Serves as primary receptionist for the agency and provides administrative support to the Human Resources Office. Position requires frequent contact with agency employees, contractors and the general public. Work involves coordinating the dissemination of information, developing and maintaining records systems, and coordinating administrative agency support. Works under limited supervision of the Human Resources Director with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
Performs receptionist duties for the agency including greeting and directing visitors and maintaining visitor logs; includes operating a telephone console and the use professional public contact skills to answer and refer calls and to respond to requests for general information
Utilizes the Ruckus Wireless system to establish Guest Net accounts for visitors that need internet access; provides login credentials and instructions on how to access the Guest Net
Provides administrative support to the Human Resources Department; includes preparing PowerPoint presentations and creating spreadsheets to track employee outcomes
Sorts and logs incoming faxes and packages and notifies staff of items received in the reception
Maintains availability schedule for the agency's conference rooms, conference call phones and projectors for all staff; reserves rooms and/or equipment as necessary
Facilitates criminal history background checks on potential new hires, contract workers and existing agency staff; uses the Criminal Justice Information Services (CJIS) Online system to coordinate required manager training and maintains listing of and information on managers approved to access CHRI; logs results of criminal history background checks using Salesforce.com
Coordinates accurate preparation, editing, distribution and tracking of HR related correspondence, forms, and documents including mandatory training reminders, receipt of the Ethics Acknowledgements, and compensatory time expiration notifications
Assists HR staff in scheduling interviews, creating and emailing notification letters to applicants regarding their application / interview status and the agency application process; includes letters to applicants that have interviewed for agency positions
Serves as Parking and Building Access Coordinator for the agency; handles requests from employees for parking and building access cards and handles key and lock control; tracks requests in a spreadsheet and provides monthly reports to HR Director
Provides HR administrative system support by entering of I-9 verification information on new employees into the E-Verify system and requesting driver records for new employees on a quarterly basis; Processes departmental requisitions using the Centralized Accounting and Payroll/Personnel System (CAPPS)
Coordinates general office duties such as handling routine maintenance calls, e.g., requests for light bulb replacement, air conditioning / heating problems, and other facility problems or repairs
Assists in facilitating leave administration using the Centralized Accounting, Payroll/Personnel System (CAPPS); may assist with leave accounting data entry for agency staff
Assists Human Resources staff with miscellaneous projects and administrative support as needed
EDUCATION
High School Graduate or General Education Degree (GED)
EXPERIENCE & TRAINING REQUIRED
Four (4) years of experience performing receptionist or customer service-related duties, answering and routing calls using a multi-line, telephone system or other similarly related experience
Four (4) years of experience providing administrative support to division/departmental staff or experience performing administrative functions and the use of administrative procedures
EXPERIENCE & TRAINING PREFERRED
Experience using automated leave accounting systems
Experience using the Uniform Statewide Personnel/Payroll System (USPS) OR CAPPS Leave Accounting Module
State of Texas administrative support experience
KNOWLEDGE, SKILLS & ABILITIES
Working knowledge of modern office equipment and of practices, procedures and communications
Demonstrated ability to work on concurrent tasks while effectively organizing, prioritizing, and coordinating work assignments
Must be dependable and conscientious in maintaining attendance and work schedule in order to provide adequate coverage for the front desk and reception area
Must be a self-starter and be able to multi-task; includes determining on your own what needs to be done, and anticipating the needs of supervisor and departmental staff without waiting for instruction or work to be assigned
Ability to communicate effectively with co-workers, vendors, and other departments both verbally and in writing; in a clear and concise manner
Ability to take care of the customer’s needs while following agency procedures
Ability to exhibit a cheerful demeanor toward others
Ability to get along well with a variety of personalities and individuals
Ability to effectively interpret policies, procedures and regulations
Ability to exercise sound judgment and discretion in handling and maintaining security of confidential information
Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative
Ability to exercise courtesy, tact and diplomacy in all communications
Ability to stay focused and complete assigned tasks under stressful situations and with frequent interruptions
Ability to work a flexible schedule to meet required deadlines
Ability to act calmly under stress and work under pressure and exacting schedules to complete assigned tasks
Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers
Ability to understand, follow and convey brief oral and/or written instructions
Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
Ability to comply with all agency policies and applicable laws
Ability to comply with all applicable safety rules, regulations and standards
COMPUTER SKILLS
Proficiency in the use of a personal computer and applicable software necessary to perform work assignments e.g. word processing, spreadsheets (Microsoft Office required)
OTHER REQUIREMENTS
Regular and punctual attendance
Criminal background check
WORK ENVIRONMENT
Work is performed in a busy, open office setting
Frequent use of a personal computer, copiers, printers and telephones
Frequent work under stress, as a team member, and in direct contact with others
Frequent standing, walking, sitting, listening and talking
Occasional bending and stooping
Occasional lifting and climbing
Mar 13, 2019
Full time
Job Posting:
#00004588
Opened:
03/08/19
Closes:
03/22/19
Position Title:
Administrative Assistant IV
Class/Group:
0156/A15
Military Occupation Specialty Code:
3A Support – Administration, 641X LDO-Administration, 0111 Administrative Specialist, 3A1X1 Administration
FLSA:
Non-Exempt
Number of Vacancies:
1
Division/Section:
Chief Financial Office / Human Resources
Salary Range:
$2748.00 - $2916.67/ monthly
Duration:
Regular
Hours Worked Weekly:
40
Shift:
Days
Travel:
None
Agency Address:
300 W. 15th Street, Austin Tx 78701
Work Location:
Same
Web site:
www.dir.texas.gov
Refer Inquiries to:
Human Resources
Telephone:
(512) 463-5920 or (512) 475-4612
HOW TO APPLY:
Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
You must create a CAPPS Career Section candidate profile or be logged in to apply
Update your profile and apply for the job by navigating through the pages and steps
Once ready, select “Submit” on the “Review and Submit” page.
Applicants must provide in depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.
Interview Place/Time:
Candidates will be notified for appointments as determined by the selection committee.
Notice:
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
EQUAL OPPORTUNITY EMPLOYER
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability. Please call 512-463-5920 to request reasonable accommodations.
THE OPPORTUNITY
The Texas Department of Information Resources serves a wide spectrum of customers by providing technology leadership, solutions, and value to State of Texas government agencies, higher education, and local government entities of all sizes to facilitate the fulfillment of their core missions and by leveraging bulk buying power that enables eligible customers to buy IT products and services at aggressive discounts without the need for a lengthy procurement process. DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.
This position performs advanced (senior-level) administrative support or technical program assistance work. Serves as primary receptionist for the agency and provides administrative support to the Human Resources Office. Position requires frequent contact with agency employees, contractors and the general public. Work involves coordinating the dissemination of information, developing and maintaining records systems, and coordinating administrative agency support. Works under limited supervision of the Human Resources Director with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
Performs receptionist duties for the agency including greeting and directing visitors and maintaining visitor logs; includes operating a telephone console and the use professional public contact skills to answer and refer calls and to respond to requests for general information
Utilizes the Ruckus Wireless system to establish Guest Net accounts for visitors that need internet access; provides login credentials and instructions on how to access the Guest Net
Provides administrative support to the Human Resources Department; includes preparing PowerPoint presentations and creating spreadsheets to track employee outcomes
Sorts and logs incoming faxes and packages and notifies staff of items received in the reception
Maintains availability schedule for the agency's conference rooms, conference call phones and projectors for all staff; reserves rooms and/or equipment as necessary
Facilitates criminal history background checks on potential new hires, contract workers and existing agency staff; uses the Criminal Justice Information Services (CJIS) Online system to coordinate required manager training and maintains listing of and information on managers approved to access CHRI; logs results of criminal history background checks using Salesforce.com
Coordinates accurate preparation, editing, distribution and tracking of HR related correspondence, forms, and documents including mandatory training reminders, receipt of the Ethics Acknowledgements, and compensatory time expiration notifications
Assists HR staff in scheduling interviews, creating and emailing notification letters to applicants regarding their application / interview status and the agency application process; includes letters to applicants that have interviewed for agency positions
Serves as Parking and Building Access Coordinator for the agency; handles requests from employees for parking and building access cards and handles key and lock control; tracks requests in a spreadsheet and provides monthly reports to HR Director
Provides HR administrative system support by entering of I-9 verification information on new employees into the E-Verify system and requesting driver records for new employees on a quarterly basis; Processes departmental requisitions using the Centralized Accounting and Payroll/Personnel System (CAPPS)
Coordinates general office duties such as handling routine maintenance calls, e.g., requests for light bulb replacement, air conditioning / heating problems, and other facility problems or repairs
Assists in facilitating leave administration using the Centralized Accounting, Payroll/Personnel System (CAPPS); may assist with leave accounting data entry for agency staff
Assists Human Resources staff with miscellaneous projects and administrative support as needed
EDUCATION
High School Graduate or General Education Degree (GED)
EXPERIENCE & TRAINING REQUIRED
Four (4) years of experience performing receptionist or customer service-related duties, answering and routing calls using a multi-line, telephone system or other similarly related experience
Four (4) years of experience providing administrative support to division/departmental staff or experience performing administrative functions and the use of administrative procedures
EXPERIENCE & TRAINING PREFERRED
Experience using automated leave accounting systems
Experience using the Uniform Statewide Personnel/Payroll System (USPS) OR CAPPS Leave Accounting Module
State of Texas administrative support experience
KNOWLEDGE, SKILLS & ABILITIES
Working knowledge of modern office equipment and of practices, procedures and communications
Demonstrated ability to work on concurrent tasks while effectively organizing, prioritizing, and coordinating work assignments
Must be dependable and conscientious in maintaining attendance and work schedule in order to provide adequate coverage for the front desk and reception area
Must be a self-starter and be able to multi-task; includes determining on your own what needs to be done, and anticipating the needs of supervisor and departmental staff without waiting for instruction or work to be assigned
Ability to communicate effectively with co-workers, vendors, and other departments both verbally and in writing; in a clear and concise manner
Ability to take care of the customer’s needs while following agency procedures
Ability to exhibit a cheerful demeanor toward others
Ability to get along well with a variety of personalities and individuals
Ability to effectively interpret policies, procedures and regulations
Ability to exercise sound judgment and discretion in handling and maintaining security of confidential information
Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative
Ability to exercise courtesy, tact and diplomacy in all communications
Ability to stay focused and complete assigned tasks under stressful situations and with frequent interruptions
Ability to work a flexible schedule to meet required deadlines
Ability to act calmly under stress and work under pressure and exacting schedules to complete assigned tasks
Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers
Ability to understand, follow and convey brief oral and/or written instructions
Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
Ability to comply with all agency policies and applicable laws
Ability to comply with all applicable safety rules, regulations and standards
COMPUTER SKILLS
Proficiency in the use of a personal computer and applicable software necessary to perform work assignments e.g. word processing, spreadsheets (Microsoft Office required)
OTHER REQUIREMENTS
Regular and punctual attendance
Criminal background check
WORK ENVIRONMENT
Work is performed in a busy, open office setting
Frequent use of a personal computer, copiers, printers and telephones
Frequent work under stress, as a team member, and in direct contact with others
Frequent standing, walking, sitting, listening and talking
Occasional bending and stooping
Occasional lifting and climbing
Association’s Mission: To lead and position community clinics, health centers and networks through advocacy, education, and services as key players in the health care delivery system to improve the health status of their communities.
Purpose of Position: Provide a high level of skilled administrative duties in support of the Government Affairs Team including project support, processing correspondence and materials, maintaining calendars, scheduling events, webinars and meetings, developing and maintaining filing systems, and responding to requests from members.
Primary Responsibilities:
Provide high-level administrative duties
Provide administrative support, including high level contact and communication with the internal staff, Association membership, vendors, consultants, key constituents and others as appropriate.
Provide administrative support including scheduling, meeting material preparation, and the taking and transcription of meeting minutes.
Plan meetings, conference calls, and webinars, coordinating schedules and resolving any scheduling conflicts.
2. Produce memos, correspondence and materials
Provide high level of editing and proofing for Association documents.
Compose letters, memoranda and other correspondence from verbal direction.
Proofread and finalize correspondence and communication materials.
Copy, fax, distribute, and file documents.
Assist in the development and coordination of various publications for the membership.
3. Assist with organizational administrative tasks
Respond to common inquiries and requests from the membership, government agency personnel, legislative staff, and other outside individuals.
Provide back-up support for front desk and other administrative staff.
Provide copying, mailing, faxing and phone support, as needed.
Balance the demands of multiple projects so that no project/task falls behind schedule.
4. Maintain calendars and schedules
Manage multiple staff calendars including scheduling appointments, meetings, and events as well as updating organizational calendar.
Set up and host conference calls and web meetings.
5. Coordinate meetings and events
Coordinate on-site or off-site meetings including all logistics (space, audio/visual equipment, meals and hotel accommodations).
Prepare agendas, written documents and notices.
Take and transcribe meeting minutes.
6. Develop and maintain filing systems and information management tools
Maintain assigned departments files and documentation materials to ensure accurate record keeping.
Assist in the development and maintenance of information management tools and systems to track information and increase efficiency such as membership database, consultant database, calendars, and website.
Skills and Talents Required:
Excellent organizational and multitasking skills.
Project or program management skills.
Exceptional interpersonal skills.
Proven oral and written communication skills.
Advanced knowledge of Microsoft Office and Web Based applications.
Ability to maintain professional and courteous telephone manner.
Operate standard office equipment.
Ability to:
Work independently.
Support multiple staff.
Treat sensitive matters with confidentiality.
Anticipate and resolve problems on own initiative.
Manage multiple tasks.
Pay close attention to detail.
Organize and evaluate projects.
Maintain a helpful attitude and work co-operatively within a team environment.
Additional Responsibilities:
Attends and participates in all staff meetings of the Association.
Reports regularly to Supervisor.
Participates in Association events and represents the Association as requested.
Interaction with association members.
Travel primarily within the state by ground or air.
Other duties as assigned.
Education and Experience:
AA or equivalent experience preferred. Minimum five years of advanced administrative support experience working preferably in a legislative environment.
Salary: $48,871 + Excellent benefits
To Apply: Submit cover letter indicating where you heard about this position, resume, and professional references in MS Word format to jobs@cpca.org or FAX 916-440-8172.
We strive for our workforce to represent California’s diverse population including capabilities, culture, language, experience, and socio-economic background, while also meeting the highest standards and qualifications of our industry.
Mar 12, 2019
Full time
Association’s Mission: To lead and position community clinics, health centers and networks through advocacy, education, and services as key players in the health care delivery system to improve the health status of their communities.
Purpose of Position: Provide a high level of skilled administrative duties in support of the Government Affairs Team including project support, processing correspondence and materials, maintaining calendars, scheduling events, webinars and meetings, developing and maintaining filing systems, and responding to requests from members.
Primary Responsibilities:
Provide high-level administrative duties
Provide administrative support, including high level contact and communication with the internal staff, Association membership, vendors, consultants, key constituents and others as appropriate.
Provide administrative support including scheduling, meeting material preparation, and the taking and transcription of meeting minutes.
Plan meetings, conference calls, and webinars, coordinating schedules and resolving any scheduling conflicts.
2. Produce memos, correspondence and materials
Provide high level of editing and proofing for Association documents.
Compose letters, memoranda and other correspondence from verbal direction.
Proofread and finalize correspondence and communication materials.
Copy, fax, distribute, and file documents.
Assist in the development and coordination of various publications for the membership.
3. Assist with organizational administrative tasks
Respond to common inquiries and requests from the membership, government agency personnel, legislative staff, and other outside individuals.
Provide back-up support for front desk and other administrative staff.
Provide copying, mailing, faxing and phone support, as needed.
Balance the demands of multiple projects so that no project/task falls behind schedule.
4. Maintain calendars and schedules
Manage multiple staff calendars including scheduling appointments, meetings, and events as well as updating organizational calendar.
Set up and host conference calls and web meetings.
5. Coordinate meetings and events
Coordinate on-site or off-site meetings including all logistics (space, audio/visual equipment, meals and hotel accommodations).
Prepare agendas, written documents and notices.
Take and transcribe meeting minutes.
6. Develop and maintain filing systems and information management tools
Maintain assigned departments files and documentation materials to ensure accurate record keeping.
Assist in the development and maintenance of information management tools and systems to track information and increase efficiency such as membership database, consultant database, calendars, and website.
Skills and Talents Required:
Excellent organizational and multitasking skills.
Project or program management skills.
Exceptional interpersonal skills.
Proven oral and written communication skills.
Advanced knowledge of Microsoft Office and Web Based applications.
Ability to maintain professional and courteous telephone manner.
Operate standard office equipment.
Ability to:
Work independently.
Support multiple staff.
Treat sensitive matters with confidentiality.
Anticipate and resolve problems on own initiative.
Manage multiple tasks.
Pay close attention to detail.
Organize and evaluate projects.
Maintain a helpful attitude and work co-operatively within a team environment.
Additional Responsibilities:
Attends and participates in all staff meetings of the Association.
Reports regularly to Supervisor.
Participates in Association events and represents the Association as requested.
Interaction with association members.
Travel primarily within the state by ground or air.
Other duties as assigned.
Education and Experience:
AA or equivalent experience preferred. Minimum five years of advanced administrative support experience working preferably in a legislative environment.
Salary: $48,871 + Excellent benefits
To Apply: Submit cover letter indicating where you heard about this position, resume, and professional references in MS Word format to jobs@cpca.org or FAX 916-440-8172.
We strive for our workforce to represent California’s diverse population including capabilities, culture, language, experience, and socio-economic background, while also meeting the highest standards and qualifications of our industry.
JOB SUMMARY
The Deputy Division Director of Economic Mobility will serve as a key member of the leadership team for the CSG Justice Center's Corrections and Reentry Division. This Division includes a team of more than approximately 25 professionals who lead and staff a number of initiatives to reduce recidivism and improve outcomes for people involved in the criminal justice system.
The Deputy Division Director will lead and manage the Economic Mobility Program's portfolio of initiatives and activities focused on three key areas: 1) integrating corrections, career, technical and adult education and training, and workforce strategies to ensure people leaving incarceration have the skills and opportunities they need to thrive in the labor market; 2) engaging business and industry leaders to increase opportunities to hire and advance people with criminal records; and 3) assisting state and local policymakers in understanding and reforming the policies, regulations, and biases that impact a person's access to careers. Signature projects of this portfolio include technical assitance to Second Chance Act grantees, the National Inventory of Colletral Consequences of Conviction, the Clean Slate Clearinghouse, and the Integrated Reentry Employment Strategies framework.
The incumbent will oversee all aspects of the Economic Mobility Program operations; coordinate and participate in politically sensitive meetings with high-ranking local, state, and federal officials, advocates, and other experts across the country; ensure adherence to and compliance with funding requirements; work with the Division's leadership and Justice Center's finance team and senior staff to monitor and oversee program budgets; and troubleshoot issues and challenges. The Deputy Division Director will directly supervise staff; oversee professional development and team building efforts; supervise special projects; and collaborate with program staff and subject matter experts from other divisions.
ESSENTIAL DUTIES & RESPONSIBILITIES
Specific responsibilities of the Deputy Division Director include, but are not limited to, the following:
Further establish and leverage the CSG Justice Center's influence in the intersecting fields of workforce and economic development, career/college preparation, occupational training and credentialling, secondary and post-secondary education, and work-based learning.
Provide oversight to key program activities, such as technical assistance delivery Second Chance Act grantees and other local and state jurisdictions, development of written tools and products, and policy consulting services;
Provide leadership, support, and strategic guidance for the program's staff, consisting of program associates, policy analysts, legal fellows, senior policy analysts, project managers, and senior policy advisors;
Inform and implement the program's strategic plan, and monitor progress, troubleshoot challenges, and adjust priorities, as needed;
Manage the program's budget, including financial monitoring, grants management, reporting, business development, and fundraising;
Ensure compliance with reporting and administrative requirements from federal, state, local, and private funders;
Create and implement human resources practices such as staffing plans, professional development, training and education plans for program staff, and orientation/on-boarding materials, and coordinate practices with other managers across the division;
Provide leadership to the program and serve as the spokesperson for the program while managing relationships with internal and external partners;
Plan and participate in policy-focused meetings with high-ranking government officials, advocates, and national experts;
Respond to media inquiries and interviews, in consultation with the Justice Center's public affairs team;
Collaborate with senior staff to develop long-range strategies to guide the CSG Justice Center's work;
Contribute to the development of CSG Justice Center website content, and strategize with staff and technical consultants on ways to use the web to promote policy goals;
Develop/expand the knowledge base on criminal and juvenile justice, reentry, and economic mobility and identify and engage new contacts in the field to serve as formal or informal partners; and
Manage inter-divisional collaboration within the CSG Justice Center, including identifying themes and linkages across disparate initiatives and leveraging opportunities to incubate and test new ideas and approaches.
SKILLS & ABILITIES
Understand the research, policy, programming and latest trends shaping the workforce and corrections fields;
Experience working with and interacting with federal, state, and local government officials in workforce related agencies;
Experience with fund development, grant writing, and foundation relations in related fields
Experience with strategic planning, action/work planning; and implementation monitoring in a fast-paced, high-growth environment;
Capable project manager and supervisor, ability to oversee multiple complex initiatives and projects in an efficient, organized way with the ability to prioritize quickly and confidently and manage multiple deadlines;
Excellent communication skills including written, public speaking, and group/meeting facilitation, ability to effectively distill and present complex information in a concise way;
Experience and expertise in managing collaborative or interagency planning and problem-solving;
Demonstrated track record in team building, staff supervision and mentoring, and professional development;
Experience in nonprofit management including program monitoring, reporting, and budgeting in a non-profit setting;
Excellent interpersonal skills, including maturity, an ability to work independently and in a team setting, and a sense of humor; and,
Willingness to travel up to several times per month.
EXPERIENCE REQUIREMENTS
At least seven (7) years of professional experience in relevant non-profit or public sector setting, including five (5) years of experience managing and supervising staff and teams. Strong grasp of policies, programs, and practices in the fields of criminal justice and workforce development required.
EDUCATION REQUIREMENTS
A bachelor's degree (required) and a graduate degree in a related field, such as law or public policy (preferred).
PHYSICAL REQUIREMENTS ESSENTIAL TO PERFORM THE DUTIES OF THE JOB
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequently communicates with internal and external coworkers and customers.
Frequently operates a computer to create policy briefs, memos, and presentations.
Frequently remains in a stationary position to perform desk duties.
Frequently works in a well-lit, tempered room.
Occasionally moves throughout the office to communicate to coworkers.
Seldom transports objects, such as files or paper boxes, with weight up to 25 pounds.
APPLICATION INSTRUCTIONS:
Interested individuals should upload the following elements (in Word or PDF format):
Cover letter specifying the location for which you are applying
Resume
Two writing samples (preferably no more than three pages)
Names and contact information for references (at least three)
Incomplete applications will not be considered.
CSG is an Equal Opportunity Employer (Females/Minorities/Veterans/Disabled)
CSG participates in E-Verify
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1017083-25476
Mar 05, 2019
Full time
JOB SUMMARY
The Deputy Division Director of Economic Mobility will serve as a key member of the leadership team for the CSG Justice Center's Corrections and Reentry Division. This Division includes a team of more than approximately 25 professionals who lead and staff a number of initiatives to reduce recidivism and improve outcomes for people involved in the criminal justice system.
The Deputy Division Director will lead and manage the Economic Mobility Program's portfolio of initiatives and activities focused on three key areas: 1) integrating corrections, career, technical and adult education and training, and workforce strategies to ensure people leaving incarceration have the skills and opportunities they need to thrive in the labor market; 2) engaging business and industry leaders to increase opportunities to hire and advance people with criminal records; and 3) assisting state and local policymakers in understanding and reforming the policies, regulations, and biases that impact a person's access to careers. Signature projects of this portfolio include technical assitance to Second Chance Act grantees, the National Inventory of Colletral Consequences of Conviction, the Clean Slate Clearinghouse, and the Integrated Reentry Employment Strategies framework.
The incumbent will oversee all aspects of the Economic Mobility Program operations; coordinate and participate in politically sensitive meetings with high-ranking local, state, and federal officials, advocates, and other experts across the country; ensure adherence to and compliance with funding requirements; work with the Division's leadership and Justice Center's finance team and senior staff to monitor and oversee program budgets; and troubleshoot issues and challenges. The Deputy Division Director will directly supervise staff; oversee professional development and team building efforts; supervise special projects; and collaborate with program staff and subject matter experts from other divisions.
ESSENTIAL DUTIES & RESPONSIBILITIES
Specific responsibilities of the Deputy Division Director include, but are not limited to, the following:
Further establish and leverage the CSG Justice Center's influence in the intersecting fields of workforce and economic development, career/college preparation, occupational training and credentialling, secondary and post-secondary education, and work-based learning.
Provide oversight to key program activities, such as technical assistance delivery Second Chance Act grantees and other local and state jurisdictions, development of written tools and products, and policy consulting services;
Provide leadership, support, and strategic guidance for the program's staff, consisting of program associates, policy analysts, legal fellows, senior policy analysts, project managers, and senior policy advisors;
Inform and implement the program's strategic plan, and monitor progress, troubleshoot challenges, and adjust priorities, as needed;
Manage the program's budget, including financial monitoring, grants management, reporting, business development, and fundraising;
Ensure compliance with reporting and administrative requirements from federal, state, local, and private funders;
Create and implement human resources practices such as staffing plans, professional development, training and education plans for program staff, and orientation/on-boarding materials, and coordinate practices with other managers across the division;
Provide leadership to the program and serve as the spokesperson for the program while managing relationships with internal and external partners;
Plan and participate in policy-focused meetings with high-ranking government officials, advocates, and national experts;
Respond to media inquiries and interviews, in consultation with the Justice Center's public affairs team;
Collaborate with senior staff to develop long-range strategies to guide the CSG Justice Center's work;
Contribute to the development of CSG Justice Center website content, and strategize with staff and technical consultants on ways to use the web to promote policy goals;
Develop/expand the knowledge base on criminal and juvenile justice, reentry, and economic mobility and identify and engage new contacts in the field to serve as formal or informal partners; and
Manage inter-divisional collaboration within the CSG Justice Center, including identifying themes and linkages across disparate initiatives and leveraging opportunities to incubate and test new ideas and approaches.
SKILLS & ABILITIES
Understand the research, policy, programming and latest trends shaping the workforce and corrections fields;
Experience working with and interacting with federal, state, and local government officials in workforce related agencies;
Experience with fund development, grant writing, and foundation relations in related fields
Experience with strategic planning, action/work planning; and implementation monitoring in a fast-paced, high-growth environment;
Capable project manager and supervisor, ability to oversee multiple complex initiatives and projects in an efficient, organized way with the ability to prioritize quickly and confidently and manage multiple deadlines;
Excellent communication skills including written, public speaking, and group/meeting facilitation, ability to effectively distill and present complex information in a concise way;
Experience and expertise in managing collaborative or interagency planning and problem-solving;
Demonstrated track record in team building, staff supervision and mentoring, and professional development;
Experience in nonprofit management including program monitoring, reporting, and budgeting in a non-profit setting;
Excellent interpersonal skills, including maturity, an ability to work independently and in a team setting, and a sense of humor; and,
Willingness to travel up to several times per month.
EXPERIENCE REQUIREMENTS
At least seven (7) years of professional experience in relevant non-profit or public sector setting, including five (5) years of experience managing and supervising staff and teams. Strong grasp of policies, programs, and practices in the fields of criminal justice and workforce development required.
EDUCATION REQUIREMENTS
A bachelor's degree (required) and a graduate degree in a related field, such as law or public policy (preferred).
PHYSICAL REQUIREMENTS ESSENTIAL TO PERFORM THE DUTIES OF THE JOB
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequently communicates with internal and external coworkers and customers.
Frequently operates a computer to create policy briefs, memos, and presentations.
Frequently remains in a stationary position to perform desk duties.
Frequently works in a well-lit, tempered room.
Occasionally moves throughout the office to communicate to coworkers.
Seldom transports objects, such as files or paper boxes, with weight up to 25 pounds.
APPLICATION INSTRUCTIONS:
Interested individuals should upload the following elements (in Word or PDF format):
Cover letter specifying the location for which you are applying
Resume
Two writing samples (preferably no more than three pages)
Names and contact information for references (at least three)
Incomplete applications will not be considered.
CSG is an Equal Opportunity Employer (Females/Minorities/Veterans/Disabled)
CSG participates in E-Verify
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1017083-25476
PeopleTec is currently seeking a Senior Systems Analyst to support our El Paso, TX location.
This position is part of a Department of Defense, Joint Task Force assignment. The position will be responsible for leading and managing all matters related to the site including but not limited to: Configuration, Technical Implementation, Cost, Schedule and Performance across the organization.
As a technical manager your work will include:
Manage and assist an on-site technical team and provide demonstrated expertise in configuration, deployment and management of critical infrastructure devices.
Manage and assist the on-site technical team and provide demonstrated expertise with development, deployment and maintenance of numerous Microsoft and Linux Services.
Manage and assist on-site technical team and provide demonstrated expertise with configuration, deployment and maintenance of Voice over Internet Protocol (VOIP) communications IAW on-site policies, command directives and DOD policies
Manage and assist on-site technical team and provide demonstrated expertise with configuration, deployment and maintenance of host based security systems IAW on-site policies, command directives and DOD policies
Manage and assist on-site technical team and provide demonstrated expertise supporting ESXi environment and Virtual Desktop Infrastructure (VDI) architecture.
Manage and assist on-site technical team and provide demonstrated expertise managing a high volume user support helpdesk.
Provide day to day on-site mentoring and management of technical team. Ensure compliance is maintained with on-site policies, command directives and DOD policies.
Required Skills/Experience:
Operating Environment Certification
CompTIA Security+
Active TOP SECRET clearance
Provide demonstrated experience manage and maintaining enterprise class architecture.
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Desired Skills :
ISC2 Certified Information System Security Professional (CISSP)
Certified Ethical Hacker (CEH)
Cisco Certified network Administrator (CCNA)
Experience providing direct support to DOD agencies.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1009222-145621
Feb 25, 2019
Full time
PeopleTec is currently seeking a Senior Systems Analyst to support our El Paso, TX location.
This position is part of a Department of Defense, Joint Task Force assignment. The position will be responsible for leading and managing all matters related to the site including but not limited to: Configuration, Technical Implementation, Cost, Schedule and Performance across the organization.
As a technical manager your work will include:
Manage and assist an on-site technical team and provide demonstrated expertise in configuration, deployment and management of critical infrastructure devices.
Manage and assist the on-site technical team and provide demonstrated expertise with development, deployment and maintenance of numerous Microsoft and Linux Services.
Manage and assist on-site technical team and provide demonstrated expertise with configuration, deployment and maintenance of Voice over Internet Protocol (VOIP) communications IAW on-site policies, command directives and DOD policies
Manage and assist on-site technical team and provide demonstrated expertise with configuration, deployment and maintenance of host based security systems IAW on-site policies, command directives and DOD policies
Manage and assist on-site technical team and provide demonstrated expertise supporting ESXi environment and Virtual Desktop Infrastructure (VDI) architecture.
Manage and assist on-site technical team and provide demonstrated expertise managing a high volume user support helpdesk.
Provide day to day on-site mentoring and management of technical team. Ensure compliance is maintained with on-site policies, command directives and DOD policies.
Required Skills/Experience:
Operating Environment Certification
CompTIA Security+
Active TOP SECRET clearance
Provide demonstrated experience manage and maintaining enterprise class architecture.
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Desired Skills :
ISC2 Certified Information System Security Professional (CISSP)
Certified Ethical Hacker (CEH)
Cisco Certified network Administrator (CCNA)
Experience providing direct support to DOD agencies.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1009222-145621
We are looking for a customer-oriented service representative.
A customer service representative, or CSR, will act as a liaison, provide product/services information and resolve any emerging problems that our customer accounts might face with accuracy and efficiency.
The best CSRs are genuinely excited to help customers. They’re patient, empathetic, and passionately communicative. They love to talk. Customer service representatives can put themselves in their customers’ shoes and advocate for them when necessary. Customer feedback is priceless, and these CSRs can gather that for you. Problem-solving also comes naturally to customer care specialists. They are confident at troubleshooting and investigate if they don’t have enough information to resolve customer complaints.
The target is to ensure excellent service standards, respond efficiently to customer inquiries and maintain high customer satisfaction.
Responsibilities
Customer Service Responsibilities list:
Manage large amounts of incoming calls
Generate sales leads
Identify and assess customers’ needs to achieve satisfaction
Build sustainable relationships and trust with customer accounts through open and interactive communication
Provide accurate, valid and complete information by using the right methods/tools
Meet personal/customer service team sales targets and call handling quotas
Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution
Keep records of customer interactions, process customer accounts and file documents
Follow communication procedures, guidelines and policies
Take the extra mile to engage customers
Requirements
Proven customer support experience or experience as a client service representative
Track record of over-achieving quota
Strong phone contact handling skills and active listening
Familiarity with CRM systems and practices
Customer orientation and ability to adapt/respond to different types of characters
Excellent communication and presentation skills
Ability to multi-task, prioritize, and manage time effectively
High school degree
Jan 31, 2019
Full time
We are looking for a customer-oriented service representative.
A customer service representative, or CSR, will act as a liaison, provide product/services information and resolve any emerging problems that our customer accounts might face with accuracy and efficiency.
The best CSRs are genuinely excited to help customers. They’re patient, empathetic, and passionately communicative. They love to talk. Customer service representatives can put themselves in their customers’ shoes and advocate for them when necessary. Customer feedback is priceless, and these CSRs can gather that for you. Problem-solving also comes naturally to customer care specialists. They are confident at troubleshooting and investigate if they don’t have enough information to resolve customer complaints.
The target is to ensure excellent service standards, respond efficiently to customer inquiries and maintain high customer satisfaction.
Responsibilities
Customer Service Responsibilities list:
Manage large amounts of incoming calls
Generate sales leads
Identify and assess customers’ needs to achieve satisfaction
Build sustainable relationships and trust with customer accounts through open and interactive communication
Provide accurate, valid and complete information by using the right methods/tools
Meet personal/customer service team sales targets and call handling quotas
Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution
Keep records of customer interactions, process customer accounts and file documents
Follow communication procedures, guidelines and policies
Take the extra mile to engage customers
Requirements
Proven customer support experience or experience as a client service representative
Track record of over-achieving quota
Strong phone contact handling skills and active listening
Familiarity with CRM systems and practices
Customer orientation and ability to adapt/respond to different types of characters
Excellent communication and presentation skills
Ability to multi-task, prioritize, and manage time effectively
High school degree
The John & Mable Ringling Museum of Art
Sarasota, FL, USA
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Facilities Program Associate provides program support for the Ringling Museum's Facilities Department which includes Custodial, Maintenance, and Grounds. Responsibilities will include: - Enters and tracks purchase orders and processes invoices into OMNI. Assists in obtaining quotes and preparing Expenditure Request forms. Prepares all P-card information, submits to Accounting within established timeline, and tracks to make sure items/services ordered are received/completed. Tracks all expenses against budget on a spreadsheet and reconciles against Accounting’s monthly budget reports. - Assists in entering and updating equipment and inventory in Facility Dude program. Uses a golf cart to traverse campus, when necessary. - Provides program and administrative support to Assistant Directors in Facilities and Grounds, and staff in Facilities department. Answers department phones. Maintains department vendor and other files. Assists with payroll entry for Facilities and Grounds staff as needed. - Monitors and tracks usage of unleaded/diesel fuel from Museum venues to determine when it’s running low and needs to be ordered. Creates annual PO for water cooler rental and weekly deliveries. Tracks Certificates of Insurance of service suppliers to ensure they maintain required worker’s comp and liability insurance. Maintains copy machine and orders repairs and supplies as needed. Maintains and orders office supplies for department. Orders staff uniforms as needed. Retrieves state certificates for boilers from online portal and submits to FSU EHS. Tracks inspections coming due and alerts Assistant Director of Facilities. - Gathers information and prepares weekly and monthly reports required by the Deputy Director of F&A. Takes and transcribes minutes of the bi-monthly and quarterly Chiller Plant meetings. Provides backup minute taking at Board committee and task force meetings on an as needed basis. - Other duties as assigned.
Qualifications
High school diploma or equivalency and four years’ experience or a combination of post high school education and experience equal to four years. Valid Florida driver's license or ability to obtain prior to hire. Knowledge of applicable computer applications, such as Microsoft Office Suite (Excel, Outlook, Word), and basic computer functions. Ability to communicate effectively verbally and in writing. Knowledge of office practices, procedures, and etiquette. Ability to establish and maintain effective working relationships. Ability to prioritize, organize and perform multiple work assignments simultaneously. A work sample will be administered during the interview process.
Preferred
Previous experience with Facility Dude system Previous experience with writing and transcribing meeting minutes. Previous experience maintaining a budget. Previous payroll experience.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Up to $30,000 per year + Florida state benefits available (https://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Jan 30, 2019
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Facilities Program Associate provides program support for the Ringling Museum's Facilities Department which includes Custodial, Maintenance, and Grounds. Responsibilities will include: - Enters and tracks purchase orders and processes invoices into OMNI. Assists in obtaining quotes and preparing Expenditure Request forms. Prepares all P-card information, submits to Accounting within established timeline, and tracks to make sure items/services ordered are received/completed. Tracks all expenses against budget on a spreadsheet and reconciles against Accounting’s monthly budget reports. - Assists in entering and updating equipment and inventory in Facility Dude program. Uses a golf cart to traverse campus, when necessary. - Provides program and administrative support to Assistant Directors in Facilities and Grounds, and staff in Facilities department. Answers department phones. Maintains department vendor and other files. Assists with payroll entry for Facilities and Grounds staff as needed. - Monitors and tracks usage of unleaded/diesel fuel from Museum venues to determine when it’s running low and needs to be ordered. Creates annual PO for water cooler rental and weekly deliveries. Tracks Certificates of Insurance of service suppliers to ensure they maintain required worker’s comp and liability insurance. Maintains copy machine and orders repairs and supplies as needed. Maintains and orders office supplies for department. Orders staff uniforms as needed. Retrieves state certificates for boilers from online portal and submits to FSU EHS. Tracks inspections coming due and alerts Assistant Director of Facilities. - Gathers information and prepares weekly and monthly reports required by the Deputy Director of F&A. Takes and transcribes minutes of the bi-monthly and quarterly Chiller Plant meetings. Provides backup minute taking at Board committee and task force meetings on an as needed basis. - Other duties as assigned.
Qualifications
High school diploma or equivalency and four years’ experience or a combination of post high school education and experience equal to four years. Valid Florida driver's license or ability to obtain prior to hire. Knowledge of applicable computer applications, such as Microsoft Office Suite (Excel, Outlook, Word), and basic computer functions. Ability to communicate effectively verbally and in writing. Knowledge of office practices, procedures, and etiquette. Ability to establish and maintain effective working relationships. Ability to prioritize, organize and perform multiple work assignments simultaneously. A work sample will be administered during the interview process.
Preferred
Previous experience with Facility Dude system Previous experience with writing and transcribing meeting minutes. Previous experience maintaining a budget. Previous payroll experience.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Up to $30,000 per year + Florida state benefits available (https://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary:
The Paralegal / Legal Coordinator provides substantive and administrative support to the General Counsel’s office, particularly focusing on managing the priorities and projects of the Senior Vice President, General Counsel (SVP, GC), conducting legal research, drafting and reviewing documents including contracts and corporate governance documents, and providing administrative support. The Paralegal is an integral part of the team, which is comprised of four attorneys including the SVP, GC. This is a temporary position, expected to last for six months with the possibility of an extension dependent upon budget.
Position Responsibilities:
Paralegal
Drafts and/or assists with editing and proofreading of legal documents – including business letters, policies and procedures, meeting agendas, notes and minutes, trainings, corporate governance documents, talking points, presentations, fact sheets, and other documents.
Prepares and reviews consultant and event contracts and GC’s office correspondence.
Maintains GC’s office filings, tracks and manages contracts, and assists with enforcing HRC rights in its intellectual property.
Responsible for taking minutes during board meetings (including the coordination of law fellows to assist with the note-taking) and compiling minutes for review and approval by SVP, GC.
Responsible for maintaining corporate governance documents.
Assisting attorneys with legal research and writing.
Administrative
Assists the SVP, GC in managing the priorities and projects of the office, including assisting with the calendar and systematizing and maintaining electronic and paper files.
Supports the staff of GC’s office in all administrative duties including maintaining journal and Lexis-Nexis subscriptions, reimbursements, travel arrangements, as well as scheduling meetings, tracking pro bono attorneys’ hours, ordering supplies, and providing primary administrative support to the SVP,GC.
Assists with the department’s finances, including check requests, credit card reconciliations, purchase orders, expense reports, reimbursements, and the annual budgeting process.
Assists with recruitment and management of law fellows.
Other Duties
Assigned other duties on behalf of the GC’s office and other departments.
Position Qualifications:
Bachelor’s degree required and/or equivalent work experience.
Excellent writing skills and ability to conduct legal research.
2 years paralegal experience, or administrative experience with paralegal responsibilities, in a law firm or a legal environment.
Proficient with Google Apps (Gmail, Google Docs, Slides and Sheets), similar MS Office products including Word, Excel and Powerpoint, and DocuSign.
Excellent organizational skills in terms of managing project deadlines and volumes of paperwork.
Ability to adapt to fast-paced work environment.
Must be able to handle multiple tasks simultaneously while prioritizing important issues.
Must be independent at times, collaborative at other times, and have the judgment to discern when to be either.
Excellent attention to detail and commitment to high quality and timely work product.
Strong professional ethics and high sensitivity in dealing with confidential information.
Personal interest and commitment to LGBTQ equality.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Jan 24, 2019
Full time
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary:
The Paralegal / Legal Coordinator provides substantive and administrative support to the General Counsel’s office, particularly focusing on managing the priorities and projects of the Senior Vice President, General Counsel (SVP, GC), conducting legal research, drafting and reviewing documents including contracts and corporate governance documents, and providing administrative support. The Paralegal is an integral part of the team, which is comprised of four attorneys including the SVP, GC. This is a temporary position, expected to last for six months with the possibility of an extension dependent upon budget.
Position Responsibilities:
Paralegal
Drafts and/or assists with editing and proofreading of legal documents – including business letters, policies and procedures, meeting agendas, notes and minutes, trainings, corporate governance documents, talking points, presentations, fact sheets, and other documents.
Prepares and reviews consultant and event contracts and GC’s office correspondence.
Maintains GC’s office filings, tracks and manages contracts, and assists with enforcing HRC rights in its intellectual property.
Responsible for taking minutes during board meetings (including the coordination of law fellows to assist with the note-taking) and compiling minutes for review and approval by SVP, GC.
Responsible for maintaining corporate governance documents.
Assisting attorneys with legal research and writing.
Administrative
Assists the SVP, GC in managing the priorities and projects of the office, including assisting with the calendar and systematizing and maintaining electronic and paper files.
Supports the staff of GC’s office in all administrative duties including maintaining journal and Lexis-Nexis subscriptions, reimbursements, travel arrangements, as well as scheduling meetings, tracking pro bono attorneys’ hours, ordering supplies, and providing primary administrative support to the SVP,GC.
Assists with the department’s finances, including check requests, credit card reconciliations, purchase orders, expense reports, reimbursements, and the annual budgeting process.
Assists with recruitment and management of law fellows.
Other Duties
Assigned other duties on behalf of the GC’s office and other departments.
Position Qualifications:
Bachelor’s degree required and/or equivalent work experience.
Excellent writing skills and ability to conduct legal research.
2 years paralegal experience, or administrative experience with paralegal responsibilities, in a law firm or a legal environment.
Proficient with Google Apps (Gmail, Google Docs, Slides and Sheets), similar MS Office products including Word, Excel and Powerpoint, and DocuSign.
Excellent organizational skills in terms of managing project deadlines and volumes of paperwork.
Ability to adapt to fast-paced work environment.
Must be able to handle multiple tasks simultaneously while prioritizing important issues.
Must be independent at times, collaborative at other times, and have the judgment to discern when to be either.
Excellent attention to detail and commitment to high quality and timely work product.
Strong professional ethics and high sensitivity in dealing with confidential information.
Personal interest and commitment to LGBTQ equality.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Centennial Campaign and Donor Stewardship Coordinator [DEVF-66] - Development Department, NY
Office: National Offices, New York, NY
Location: New York
JANUARY 10, 2019
Centennial Campaign and Donor Stewardship Coordinator [DEVF-66]
American Civil Liberties Union Foundation
Development Department, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than 1.5 million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Development Department of the National Office in New York City is seeking a full-time Coordinator for the Centennial Campaign and Donor Stewardship unit.
OVERVIEW
Under the supervision of the Deputy Director of the Centennial Campaign and Donor Stewardship, the Coordinator will assume a key role in the successful implementation of a donor stewardship program that enhances relationships between the ACLU and its donors. The position will also act as Executive Assistant to the Chief Development Officer. The ideal candidate will have experience as a special assistant and/or an event planner, and will have excellent organizational and communications skills, preferably in a fundraising setting.
ROLES AND RESPONSIBILITIES
Centennial Campaign and Donor Stewardship Unit
Assist with planning and handle logistics for ACLU donor stewardship experiences, including but not limited to tele-conference town halls and roundtable calls for top donors and in-person donor cultivation events
Work on donor stewardship communications efforts, including, but not limited to coordinating and executing mass mailings, ensuring quality control and timely delivery, and assisting with production, mail list management, and responding to reader inquiries for the ACLU Magazine
Maintain and update communication platforms with ACLU affiliates, including a master calendar of donor stewardship activities, the Development Department section of the internal ACLU website, and the nationwide development listserv
Assist with budgeting process, track expenses; process invoices and expense reports
Assist with photo research, permissions and licensing; schedule and coordinate photo shoots for unit publications, including the ACLU Magazine, the ACLU and Centennial Campaign annual reports, and other donor reports.
Handle meeting logistics for the unit
Assess and ensure progress against project timelines, anticipating obstacles and “managing up” and across to maintain momentum towards project completion
Track donor giving and engagement in electronic database and generate reports
Foster relationships and collaborate with other staff across the Development department and the organization.
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts
Undertake special projects and perform other duties as assigned
Chief Development Officer
Serve as the first point of contact for the Chief Development Officer for the following:
Manage Chief Development Officer’s calendar
Handle meeting logistics including scheduling, preparing agendas and meeting materials
Coordinate logistics for quarterly department-wide meetings
Coordinate travel and manage expense reimbursement
EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree or equivalent work experience in a non-profit or development environment, preferred. Minimum of two years’ experience managing projects or event planning, highly desired
Self-starter adept at planning, prioritizing, organizing, and follow through as well as the ability to work well under pressure and see projects through to completion while meeting tight deadlines is essential
Superior writing and verbal communication skills and superior attention to detail
Experience working on publications and a keen eye for print and online design is a plus
Ability to work with staff at all levels within the organization, including senior staff
Ability to represent the organization and communicate professionally with donors, ACLU staff, and other colleagues, maintaining tact, diplomacy, and confidentiality
Ability to exercise good judgment and maintain a sense of humor in stressful circumstances
Excellent computer skills including proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Internet usage; experience with fundraising databases preferred
Commitment to the ACLU’s mission and programs
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter, resume and a relevant writing sample to: hrjobsDEVF@aclu.org – reference [DEVF-66] in the subject line.
Please indicate in your cover letter where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
Jan 10, 2019
Full time
Centennial Campaign and Donor Stewardship Coordinator [DEVF-66] - Development Department, NY
Office: National Offices, New York, NY
Location: New York
JANUARY 10, 2019
Centennial Campaign and Donor Stewardship Coordinator [DEVF-66]
American Civil Liberties Union Foundation
Development Department, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than 1.5 million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Development Department of the National Office in New York City is seeking a full-time Coordinator for the Centennial Campaign and Donor Stewardship unit.
OVERVIEW
Under the supervision of the Deputy Director of the Centennial Campaign and Donor Stewardship, the Coordinator will assume a key role in the successful implementation of a donor stewardship program that enhances relationships between the ACLU and its donors. The position will also act as Executive Assistant to the Chief Development Officer. The ideal candidate will have experience as a special assistant and/or an event planner, and will have excellent organizational and communications skills, preferably in a fundraising setting.
ROLES AND RESPONSIBILITIES
Centennial Campaign and Donor Stewardship Unit
Assist with planning and handle logistics for ACLU donor stewardship experiences, including but not limited to tele-conference town halls and roundtable calls for top donors and in-person donor cultivation events
Work on donor stewardship communications efforts, including, but not limited to coordinating and executing mass mailings, ensuring quality control and timely delivery, and assisting with production, mail list management, and responding to reader inquiries for the ACLU Magazine
Maintain and update communication platforms with ACLU affiliates, including a master calendar of donor stewardship activities, the Development Department section of the internal ACLU website, and the nationwide development listserv
Assist with budgeting process, track expenses; process invoices and expense reports
Assist with photo research, permissions and licensing; schedule and coordinate photo shoots for unit publications, including the ACLU Magazine, the ACLU and Centennial Campaign annual reports, and other donor reports.
Handle meeting logistics for the unit
Assess and ensure progress against project timelines, anticipating obstacles and “managing up” and across to maintain momentum towards project completion
Track donor giving and engagement in electronic database and generate reports
Foster relationships and collaborate with other staff across the Development department and the organization.
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts
Undertake special projects and perform other duties as assigned
Chief Development Officer
Serve as the first point of contact for the Chief Development Officer for the following:
Manage Chief Development Officer’s calendar
Handle meeting logistics including scheduling, preparing agendas and meeting materials
Coordinate logistics for quarterly department-wide meetings
Coordinate travel and manage expense reimbursement
EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree or equivalent work experience in a non-profit or development environment, preferred. Minimum of two years’ experience managing projects or event planning, highly desired
Self-starter adept at planning, prioritizing, organizing, and follow through as well as the ability to work well under pressure and see projects through to completion while meeting tight deadlines is essential
Superior writing and verbal communication skills and superior attention to detail
Experience working on publications and a keen eye for print and online design is a plus
Ability to work with staff at all levels within the organization, including senior staff
Ability to represent the organization and communicate professionally with donors, ACLU staff, and other colleagues, maintaining tact, diplomacy, and confidentiality
Ability to exercise good judgment and maintain a sense of humor in stressful circumstances
Excellent computer skills including proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Internet usage; experience with fundraising databases preferred
Commitment to the ACLU’s mission and programs
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter, resume and a relevant writing sample to: hrjobsDEVF@aclu.org – reference [DEVF-66] in the subject line.
Please indicate in your cover letter where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
Oregon Health Authority
3990 Fairview Industrial Drive Southeast, Salem, OR, USA
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an IT Procurement Assistant to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do!
As an IT Procurement Assistant, you will procure IT assets from point of request from the customer to the creation of purchase requisitions. This includes processing payments for IT services, contracted maintenances and administrative operating expenses. You will provide support to all the agency in the VISA order processing of IT assets from point of request to accounting completion.
In this role, all requests for procurement of technology will come through your unit for processing. Your responsibilities will be analyzing all procurement requests for technology against designated standards; researching and identifying appropriate levels or versions of hardware and software per customer's stated business needs; researching methods to procure, including best pricing; and preparing purchase requisitions.
Additionally, you will be responsible for ensuring asset management and procurement policies and processes are met; working with vendors to resolve procurement issues; ensuring all financial transactions being processed are in line with agency and statewide standards and within retention period timelines.
What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new IT Procurement Assistant , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE..
MINIMUM QUALIFICATIONS:
Three years of administrative support experience that included data analysis, collection and tabulation; purchasing through requisition and purchase order; inventory control and supply; or assisting with contract or agreement processing.
College-level coursework in business management or office technology may substitute on the basis of 45-quarter units per year. REQUESTED SKILLS:
Ability to respond to multiple requests by phone and in-person.
General knowledge of the Oregon Health Authority (OHA).
Excellent customer service skills.
Awareness of pricing and existing vendor contracts and state approved lists that are available to help the agency maintain fiscal responsibility.
Familiarity with the use of word processors, spreadsheets and basic database programs.
Solid understanding of IT assets that relate to desktop computers.
Experience in promoting a culturally competent and diverse work environment.
Jan 07, 2019
Full time
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an IT Procurement Assistant to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do!
As an IT Procurement Assistant, you will procure IT assets from point of request from the customer to the creation of purchase requisitions. This includes processing payments for IT services, contracted maintenances and administrative operating expenses. You will provide support to all the agency in the VISA order processing of IT assets from point of request to accounting completion.
In this role, all requests for procurement of technology will come through your unit for processing. Your responsibilities will be analyzing all procurement requests for technology against designated standards; researching and identifying appropriate levels or versions of hardware and software per customer's stated business needs; researching methods to procure, including best pricing; and preparing purchase requisitions.
Additionally, you will be responsible for ensuring asset management and procurement policies and processes are met; working with vendors to resolve procurement issues; ensuring all financial transactions being processed are in line with agency and statewide standards and within retention period timelines.
What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new IT Procurement Assistant , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE..
MINIMUM QUALIFICATIONS:
Three years of administrative support experience that included data analysis, collection and tabulation; purchasing through requisition and purchase order; inventory control and supply; or assisting with contract or agreement processing.
College-level coursework in business management or office technology may substitute on the basis of 45-quarter units per year. REQUESTED SKILLS:
Ability to respond to multiple requests by phone and in-person.
General knowledge of the Oregon Health Authority (OHA).
Excellent customer service skills.
Awareness of pricing and existing vendor contracts and state approved lists that are available to help the agency maintain fiscal responsibility.
Familiarity with the use of word processors, spreadsheets and basic database programs.
Solid understanding of IT assets that relate to desktop computers.
Experience in promoting a culturally competent and diverse work environment.
Responsible for ensuring all callers and visitors are greeted promptly in a friendly and professional manner as well as performing essential office duties.
Essential Functions
1. Answers main offices phones including CEO’s phones when needed.
2. Promptly passes along phone messages.
3. Prepares, processes, and tracks incoming and outgoing mail and FedEx packages.
4. Tracks, orders, receives, and stocks kitchen and office related supplies.
5. Performs upkeep and maintenance of the common areas, such as the reception area, conference rooms, photocopying/work areas, kitchen, and hallways.
6. Responsible for general kitchen duties; loads/unloads dishes from the dishwasher, makes coffee, restocks and maintains refrigerator, and restocks supplies.
7. Assists in maintaining a professional and organized office setting.
8. Provides administrative support and assistance to all departments as needed.
9. Assists in coordinating and organizing events such as meetings, luncheons, and departmental activities as needed.
10. Assists in coordinating lunch pickup/delivery for CEO, Executives, and guests when needed.
Supervisory Responsibility
Reports directly to Media Center Office Manager
Competencies
1. Very Strong Attention to Detail.
2. Excellent Follow Through and Follow Up.
3. Strong Interpersonal and Writing Skills.
4. Professional Image Both in Person and Over the Phone.
5. Reliability and Honesty.
6. Discretion and Confidentiality a Must.
7. Teamwork.
Position Type/Expected Hours of Work
This is a full-time position, Monday through Friday.
Required Education and Experience
1. Working knowledge of Outlook, Word, and Excel.
2. Valid Driver’s License and Personal Transportation.
Preferred Education and Experience
1. Degree from an accredited institution.
2. Bilingual Spanish/English.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.
Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply.
Nov 29, 2018
Full time
Responsible for ensuring all callers and visitors are greeted promptly in a friendly and professional manner as well as performing essential office duties.
Essential Functions
1. Answers main offices phones including CEO’s phones when needed.
2. Promptly passes along phone messages.
3. Prepares, processes, and tracks incoming and outgoing mail and FedEx packages.
4. Tracks, orders, receives, and stocks kitchen and office related supplies.
5. Performs upkeep and maintenance of the common areas, such as the reception area, conference rooms, photocopying/work areas, kitchen, and hallways.
6. Responsible for general kitchen duties; loads/unloads dishes from the dishwasher, makes coffee, restocks and maintains refrigerator, and restocks supplies.
7. Assists in maintaining a professional and organized office setting.
8. Provides administrative support and assistance to all departments as needed.
9. Assists in coordinating and organizing events such as meetings, luncheons, and departmental activities as needed.
10. Assists in coordinating lunch pickup/delivery for CEO, Executives, and guests when needed.
Supervisory Responsibility
Reports directly to Media Center Office Manager
Competencies
1. Very Strong Attention to Detail.
2. Excellent Follow Through and Follow Up.
3. Strong Interpersonal and Writing Skills.
4. Professional Image Both in Person and Over the Phone.
5. Reliability and Honesty.
6. Discretion and Confidentiality a Must.
7. Teamwork.
Position Type/Expected Hours of Work
This is a full-time position, Monday through Friday.
Required Education and Experience
1. Working knowledge of Outlook, Word, and Excel.
2. Valid Driver’s License and Personal Transportation.
Preferred Education and Experience
1. Degree from an accredited institution.
2. Bilingual Spanish/English.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.
Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply.
The Paralegal / Legal Coordinator provides substantive and administrative support to the General Counsel’s office, particularly focusing on managing the priorities and projects of the Senior Vice President, General Counsel (SVP, GC), conducting legal research, drafting and reviewing documents including contracts and corporate governance documents, and providing administrative support. The Paralegal is an integral part of the team, which is comprised of four attorneys including the SVP, GC. This is a temporary position, expected to last for six months with the possibility of an extension dependent upon budget.
Nov 20, 2018
Full time
The Paralegal / Legal Coordinator provides substantive and administrative support to the General Counsel’s office, particularly focusing on managing the priorities and projects of the Senior Vice President, General Counsel (SVP, GC), conducting legal research, drafting and reviewing documents including contracts and corporate governance documents, and providing administrative support. The Paralegal is an integral part of the team, which is comprised of four attorneys including the SVP, GC. This is a temporary position, expected to last for six months with the possibility of an extension dependent upon budget.
WCBD-TV of Nexstar Broadcasting, Inc. in Charleston, SC, is seeking our next Full Time Local Sales Assistant/Front Desk Team Member. The ideal candidate will have the desire to grow and become a Sales Account Executive. The Sales Assistant works with the Sales Department and a team of Account Executives to facilitate order entry, traffic, accounting and all clerical functions required by the Sales Department and Front Desk as needed.
Essential Duties and Responsibilities
Will be housed at the Station's Front Desk and perform Receptionist duties
Perform all clerical functions for the Sales Department
Maintain awareness of the most current traffic/copy policies, practices and procedures
Enter orders into Wide Orbit traffic system
Compile accounts receivable information for Account Executives and Management
Resolve logistical issues in coordination of on air spot placement
Back up other members of our Sales Assistant Team, handling overflow on an as needed basis
Perform other duties as assigned
*** Experience with Wide Orbit Traffic and Microsoft Office preferred.
Requirements & Skills:
High School diploma
Fluency in English
Excellent communication skills, both oral and written
Minimum one year’s experience in clerical support or administrative assistance, preferably in the sales or media fields
Proficiency with computers, telephones, copiers, scanners, fax machines and other office equipment
Physical Demands & Work Environment:
The Sales Assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions.
Nov 16, 2018
Full time
WCBD-TV of Nexstar Broadcasting, Inc. in Charleston, SC, is seeking our next Full Time Local Sales Assistant/Front Desk Team Member. The ideal candidate will have the desire to grow and become a Sales Account Executive. The Sales Assistant works with the Sales Department and a team of Account Executives to facilitate order entry, traffic, accounting and all clerical functions required by the Sales Department and Front Desk as needed.
Essential Duties and Responsibilities
Will be housed at the Station's Front Desk and perform Receptionist duties
Perform all clerical functions for the Sales Department
Maintain awareness of the most current traffic/copy policies, practices and procedures
Enter orders into Wide Orbit traffic system
Compile accounts receivable information for Account Executives and Management
Resolve logistical issues in coordination of on air spot placement
Back up other members of our Sales Assistant Team, handling overflow on an as needed basis
Perform other duties as assigned
*** Experience with Wide Orbit Traffic and Microsoft Office preferred.
Requirements & Skills:
High School diploma
Fluency in English
Excellent communication skills, both oral and written
Minimum one year’s experience in clerical support or administrative assistance, preferably in the sales or media fields
Proficiency with computers, telephones, copiers, scanners, fax machines and other office equipment
Physical Demands & Work Environment:
The Sales Assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions.
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
Responsible for answering Membership Services telephone, emails, RSVPs and online inquiries. Sells and processes new memberships & renewals. Provides general assistance and stewardship to members and donors. Serves as back up assisting in the Visitor Pavilion Membership Desk operations staff as needed. Under the direction of the Membership Manager, implement Membership events & activities, to include but not limited to Friends events, Member Previews, Coffees, etc. with possible weekend or event hours. Initiates event work orders and attends weekly calendar meetings. Works with Membership Manager to develop and implement timelines to ensure logistics, staffing, and membership goals are met, by partnering with other departments including Admissions, Marketing, IT, Events, Education, Development, etc. Updates and maintains membership RSVP manually and in Membership databases (CRM, Tessitura). May assist Membership Manager in creating copy for collateral and other communications to include: e-blasts, inserts, flyers, etc. Responsible for mailings, communications, and record keeping for membership affiliation groups, such as Friends groups, and their members. Responsible for mailings such as member renewals and gift acknowledgements. Produce mailing lists, membership cards, and gift & membership acknowledgement letters. Exports/merges data from the database into spreadsheets and/or documents as needed. Maintains membership databases and files (CRM and Tessitura). Serves as backup for the FSU Foundation/Ringling Database Administrator for the renewal and fulfillment process specific to membership program. Researches and makes recommendations to improve internal processes and procedures. Responsible for coordinating Membership Department Volunteers: Responsible for recruiting, training and scheduling to include assisting in organizing & presenting at training sessions, and identifying & developing future volunteer training opportunities. Provides administrative support. Orders/maintains supplies, initiates expenditure requests & produces work orders. Other duties as assigned.
Qualifications
High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years. Ability to communicate effectively verbally, to include addressing customer concerns via phone inquires, and in writing. Ability to prioritize, organize and perform multiple work assignments simultaneously. Knowledge of office practices, procedures, and etiquette. Knowledge of Customer Relationship Management Software Databases, such as Blackbaud and Tessitura, or the ability to learn. Knowledge of basic computer operating systems and applicable software, such as Microsoft Office Suite. Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events. Ability to demonstrate effective customer service skills and to establish and maintain effective working relationships.
Preferred
Previous experience with Customer Relationship Management Software Databases (Blackbaud, Tessitura). Previous experience in non-profit, museum, or educational settings. Experience with membership programs or institutional development. Experience interacting with the public and providing excellent customer service.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Nov 16, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
Responsible for answering Membership Services telephone, emails, RSVPs and online inquiries. Sells and processes new memberships & renewals. Provides general assistance and stewardship to members and donors. Serves as back up assisting in the Visitor Pavilion Membership Desk operations staff as needed. Under the direction of the Membership Manager, implement Membership events & activities, to include but not limited to Friends events, Member Previews, Coffees, etc. with possible weekend or event hours. Initiates event work orders and attends weekly calendar meetings. Works with Membership Manager to develop and implement timelines to ensure logistics, staffing, and membership goals are met, by partnering with other departments including Admissions, Marketing, IT, Events, Education, Development, etc. Updates and maintains membership RSVP manually and in Membership databases (CRM, Tessitura). May assist Membership Manager in creating copy for collateral and other communications to include: e-blasts, inserts, flyers, etc. Responsible for mailings, communications, and record keeping for membership affiliation groups, such as Friends groups, and their members. Responsible for mailings such as member renewals and gift acknowledgements. Produce mailing lists, membership cards, and gift & membership acknowledgement letters. Exports/merges data from the database into spreadsheets and/or documents as needed. Maintains membership databases and files (CRM and Tessitura). Serves as backup for the FSU Foundation/Ringling Database Administrator for the renewal and fulfillment process specific to membership program. Researches and makes recommendations to improve internal processes and procedures. Responsible for coordinating Membership Department Volunteers: Responsible for recruiting, training and scheduling to include assisting in organizing & presenting at training sessions, and identifying & developing future volunteer training opportunities. Provides administrative support. Orders/maintains supplies, initiates expenditure requests & produces work orders. Other duties as assigned.
Qualifications
High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years. Ability to communicate effectively verbally, to include addressing customer concerns via phone inquires, and in writing. Ability to prioritize, organize and perform multiple work assignments simultaneously. Knowledge of office practices, procedures, and etiquette. Knowledge of Customer Relationship Management Software Databases, such as Blackbaud and Tessitura, or the ability to learn. Knowledge of basic computer operating systems and applicable software, such as Microsoft Office Suite. Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events. Ability to demonstrate effective customer service skills and to establish and maintain effective working relationships.
Preferred
Previous experience with Customer Relationship Management Software Databases (Blackbaud, Tessitura). Previous experience in non-profit, museum, or educational settings. Experience with membership programs or institutional development. Experience interacting with the public and providing excellent customer service.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
The John and Mable Ringling Museum of Art in Sarasota, Florida, will be offering paid internships to be held for ten weeks, from June 3 – August 8, 2019. The internships are available in the following departments:
Archives
Conservation
Curatorial
Education
Grounds
Library
Interns earn $11.50 per hour and are paid bi-weekly. Interns are responsible for their own housing (the Museum will assist with locating nearby rentals).
The application deadline is February 15, 2019.
International applicants must have a current US Visa and be eligible to work in the US. The positions require fingerprinting. The Museum encourages students from all backgrounds to apply and is committed to a culturally diverse group.
Education requirements, additional information and application materials may be found on the Museum’s website at https://www.ringling.org/internships-fellowships .
Nov 14, 2018
Intern
The John and Mable Ringling Museum of Art in Sarasota, Florida, will be offering paid internships to be held for ten weeks, from June 3 – August 8, 2019. The internships are available in the following departments:
Archives
Conservation
Curatorial
Education
Grounds
Library
Interns earn $11.50 per hour and are paid bi-weekly. Interns are responsible for their own housing (the Museum will assist with locating nearby rentals).
The application deadline is February 15, 2019.
International applicants must have a current US Visa and be eligible to work in the US. The positions require fingerprinting. The Museum encourages students from all backgrounds to apply and is committed to a culturally diverse group.
Education requirements, additional information and application materials may be found on the Museum’s website at https://www.ringling.org/internships-fellowships .
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Volunteer Services Program Associate serves the Volunteer Services Department and is under the Volunteer Program Coordinator. Responsibilities of the role will include: Coordinates volunteer recruitment and intake processes; responds to inquiries; schedules and conducts prospect interviews; arranges for volunteer placement and training; maintains application and orientation materials. Maintains volunteer database. Ensures volunteer hours are recorded accurately. Produces basic reports. Coordinates Volunteer Services Department programs and events: prepares work orders and attends regular planning meetings, monitors program expenses. Recruits volunteer assistance for museum and public events. Supports the Volunteer Services Advisory Council by assisting with meeting scheduling, work orders, and calendar preparation. Serves as staff representative to committees. Facilitates volunteer communication and assists in administering perks. Prepares routine correspondence, acknowledgements, and monthly birthday mail-out. Distributes ID badges. Researches and prepares expenditure requests; secures purchase orders; prepares receiving reports. Distributes mail within department.
Qualifications
High school diploma or equivalency and four years of related work experience. (Note: or a combination of post high education and experience equal to four years.) Experience demonstrating effective customer service skills. Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices. Experience with applicable computer applications to include working with databases and software such as MS Office. Ability to learn systems such as Volgistics. Experience with office practices, procedures, and etiquette. Ability to communicate effectively verbally and in writing.
Preferred
Bachelor's degree and two years experience in Volunteer coordination. Experience with Volgistics.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida--which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens--is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Nov 08, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Volunteer Services Program Associate serves the Volunteer Services Department and is under the Volunteer Program Coordinator. Responsibilities of the role will include: Coordinates volunteer recruitment and intake processes; responds to inquiries; schedules and conducts prospect interviews; arranges for volunteer placement and training; maintains application and orientation materials. Maintains volunteer database. Ensures volunteer hours are recorded accurately. Produces basic reports. Coordinates Volunteer Services Department programs and events: prepares work orders and attends regular planning meetings, monitors program expenses. Recruits volunteer assistance for museum and public events. Supports the Volunteer Services Advisory Council by assisting with meeting scheduling, work orders, and calendar preparation. Serves as staff representative to committees. Facilitates volunteer communication and assists in administering perks. Prepares routine correspondence, acknowledgements, and monthly birthday mail-out. Distributes ID badges. Researches and prepares expenditure requests; secures purchase orders; prepares receiving reports. Distributes mail within department.
Qualifications
High school diploma or equivalency and four years of related work experience. (Note: or a combination of post high education and experience equal to four years.) Experience demonstrating effective customer service skills. Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices. Experience with applicable computer applications to include working with databases and software such as MS Office. Ability to learn systems such as Volgistics. Experience with office practices, procedures, and etiquette. Ability to communicate effectively verbally and in writing.
Preferred
Bachelor's degree and two years experience in Volunteer coordination. Experience with Volgistics.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida--which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens--is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
PeopleTec is seeking a Protocol Analyst to support our Colorado Springs, CO operations.
Candidate will provide administrative and protocol and event management support to Command group, Management Board, and Program Directors including, military protocol and meeting support for award ceremonies, retirements, internal agency events and meetings; Administrative functions include receiving calls and visitors courteously, prepare sign-in sheets and maintain related records. Candidate may also determine methods and procedures on new assignments and provide guidance to other personnel. The Protocol & Event Management Analyst will assist in protocol and event management activities to include site selection, event set-up and design and on-site administration and logistics for meetings, conferences and events. Candidate will also assist in scheduling, coordination and logistics for distinguished visitor support in cooperation with Department of State offices, Embassies, and Ministries of Defense offices and will assist with customs and cultural etiquette and manage Agency flag etiquette.
The Protocol & Event Management Analyst will coordinate with local security activities to arrange base access and restricted area badges for visitors; oversee registration for multiple conferences with large numbers of attendees; operate audio and video systems in several conference rooms, providing Video Teleconferencing; and may be required to drive distinguished visitors in and out of restricted areas and the local community. This position will sometimes require weekend and/or nighttime work.
Required Skills/Experience:
Protocol and/or Event Management experience and Military Experience/Knowledge of Military Protocol
Candidate must be capable of working independently with minimal direction.
Candidate must possess strong verbal, communication and writing skills; must be able to lift up to 50lbs and have the ability to multi-task and complete assignments on schedule.
Must have experience working in a team environment.
Candidate must exhibit strong management skills in organizing, negotiating and executing multiple events for senior officials.
Competency in Microsoft Office including PowerPoint, Word and Excel is required.
Must have a current driver's license.
Must be a U.S. Citizen
A U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree is required with 6+ years of directly traceable experience. Directly related experience (or certifications) may be substituted in lieu of a degree.
Desired Skills/Experience:
Strong leadership skills and experience desired.
Certifications or documented training in Protocol and Event Management strongly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/929005-145621
Nov 05, 2018
Full time
PeopleTec is seeking a Protocol Analyst to support our Colorado Springs, CO operations.
Candidate will provide administrative and protocol and event management support to Command group, Management Board, and Program Directors including, military protocol and meeting support for award ceremonies, retirements, internal agency events and meetings; Administrative functions include receiving calls and visitors courteously, prepare sign-in sheets and maintain related records. Candidate may also determine methods and procedures on new assignments and provide guidance to other personnel. The Protocol & Event Management Analyst will assist in protocol and event management activities to include site selection, event set-up and design and on-site administration and logistics for meetings, conferences and events. Candidate will also assist in scheduling, coordination and logistics for distinguished visitor support in cooperation with Department of State offices, Embassies, and Ministries of Defense offices and will assist with customs and cultural etiquette and manage Agency flag etiquette.
The Protocol & Event Management Analyst will coordinate with local security activities to arrange base access and restricted area badges for visitors; oversee registration for multiple conferences with large numbers of attendees; operate audio and video systems in several conference rooms, providing Video Teleconferencing; and may be required to drive distinguished visitors in and out of restricted areas and the local community. This position will sometimes require weekend and/or nighttime work.
Required Skills/Experience:
Protocol and/or Event Management experience and Military Experience/Knowledge of Military Protocol
Candidate must be capable of working independently with minimal direction.
Candidate must possess strong verbal, communication and writing skills; must be able to lift up to 50lbs and have the ability to multi-task and complete assignments on schedule.
Must have experience working in a team environment.
Candidate must exhibit strong management skills in organizing, negotiating and executing multiple events for senior officials.
Competency in Microsoft Office including PowerPoint, Word and Excel is required.
Must have a current driver's license.
Must be a U.S. Citizen
A U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree is required with 6+ years of directly traceable experience. Directly related experience (or certifications) may be substituted in lieu of a degree.
Desired Skills/Experience:
Strong leadership skills and experience desired.
Certifications or documented training in Protocol and Event Management strongly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/929005-145621
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Education & Events Program Associate provides administrative and financial support for the Education and Events departments at The Ringling. Also serves as the School & Community Group Liaison for Education. Responsibilities will include: - Provides program support to Education staff. Maintains spreadsheet of honorarium speakers, prepares and sends letters of interest, obtains new vendor information, prepares and sends invoices, and tracks and pursues all associated paperwork. Maintains filing system for Head of Educational Programs and Education department purchases orders. Submits work orders to ITS, Facilities, and Events as needed. - Provides program support to Events staff. Maintains spreadsheet of all weddings and rentals, posts information on Outlook Events Calendar, and tracks when rental payments and deposits are due. Enters new rental clients into Tessitura and prepares payment forms for all rental deposits and payments. Processes complimentary wedding membership forms and damage deposit refund request forms following wedding events. Uploads work orders to Events Public Calendar. Monitors and provides catering invoices to Events Manager for review and approval. - Maintains budgetary and financial information for Education and Events departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders, and processes invoices for payment. Uses SunTrust credit card to make purchases and prepares required documentation. Orders office supplies for the department as needed. - Coordinates school and community group logistics including meeting and checking-in groups in cooperation with Security, Admissions, and Visitor Services. Communicates with teachers and/or administrators and confirms dates, times, and number of students/participants, and identifies any special needs or requests and informs appropriate Education staff member. Enters tour information into Tessitura. Ensures follow-up after visits are booked with teachers or administrators. Compiles group packets prior to visit. Maintains school/community tour docent check-in station. Coordinates School Tour Liaison volunteers. Assist with tracking and entering data of school/community tour activity and docent participation. - Assists Education staff with the implementation and facilitation of programs including organization and preparation of materials and handouts, name badges, event set-up, scheduling, registration, and other assignments as needed. Attends weekly calendar meetings. Assists in facilitating every day department operations and special projects. Compiles data and organizes information for reports as needed. - Performs other duties and projects as assigned.
Qualifications
High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Ability to track and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel & Outlook, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Previous customer service experience.
Preferred
The ideal candidate would also possess: - Purchasing experience. - Budget tracking experience. - Prior experience in an accounting setting. - Previous experience working in a museum, events, or education setting.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated Salary Range is up to $30,000 per year + Florida state benefits available (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Oct 19, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Education & Events Program Associate provides administrative and financial support for the Education and Events departments at The Ringling. Also serves as the School & Community Group Liaison for Education. Responsibilities will include: - Provides program support to Education staff. Maintains spreadsheet of honorarium speakers, prepares and sends letters of interest, obtains new vendor information, prepares and sends invoices, and tracks and pursues all associated paperwork. Maintains filing system for Head of Educational Programs and Education department purchases orders. Submits work orders to ITS, Facilities, and Events as needed. - Provides program support to Events staff. Maintains spreadsheet of all weddings and rentals, posts information on Outlook Events Calendar, and tracks when rental payments and deposits are due. Enters new rental clients into Tessitura and prepares payment forms for all rental deposits and payments. Processes complimentary wedding membership forms and damage deposit refund request forms following wedding events. Uploads work orders to Events Public Calendar. Monitors and provides catering invoices to Events Manager for review and approval. - Maintains budgetary and financial information for Education and Events departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders, and processes invoices for payment. Uses SunTrust credit card to make purchases and prepares required documentation. Orders office supplies for the department as needed. - Coordinates school and community group logistics including meeting and checking-in groups in cooperation with Security, Admissions, and Visitor Services. Communicates with teachers and/or administrators and confirms dates, times, and number of students/participants, and identifies any special needs or requests and informs appropriate Education staff member. Enters tour information into Tessitura. Ensures follow-up after visits are booked with teachers or administrators. Compiles group packets prior to visit. Maintains school/community tour docent check-in station. Coordinates School Tour Liaison volunteers. Assist with tracking and entering data of school/community tour activity and docent participation. - Assists Education staff with the implementation and facilitation of programs including organization and preparation of materials and handouts, name badges, event set-up, scheduling, registration, and other assignments as needed. Attends weekly calendar meetings. Assists in facilitating every day department operations and special projects. Compiles data and organizes information for reports as needed. - Performs other duties and projects as assigned.
Qualifications
High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Ability to track and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel & Outlook, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Previous customer service experience.
Preferred
The ideal candidate would also possess: - Purchasing experience. - Budget tracking experience. - Prior experience in an accounting setting. - Previous experience working in a museum, events, or education setting.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated Salary Range is up to $30,000 per year + Florida state benefits available (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate, Collections, provides administrative and financial support for the Collections, Archives, and Library departments at The Ringling. Responsibilities will include: - Maintains budgetary and financial information for Archives, Library, and Collections: including Registration, Conservation, and Design and Prep departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders. Processes invoices for payment. Orders office supplies and assists with travel requests as needed. Uses SunTrust credit card to make purchases and prepares required documentation. Submits work orders as needed to ITS, Facilities, and Events. Attends weekly calendar meetings. Responsible for general office support including filing, data compilation and entry, generating reports, and developing written correspondence. - Assists Collections, Archives, and Library staff with the implementation and facilitation of everyday department operations, initiatives, and projects, which may include art handling (under the training and supervision of authorized staff). Supports acquisitions by processing paperwork and recording data in the appropriate database. Works with Collections, Archives, and Library to purchase specialized items necessary for object preservation, storage and display. - Provides exhibition support to Collections. Assists with exhibition logistics including scheduling and attending cross departmental meetings, taking notes in order to provide a summary of agenda items, and to recap assigned tasks for the exhibition/program. Coordinates documentation of exhibitions including, but not limited to, scheduling photographers, recording object locations, and filing exhibition materials. Serves as primary contact for the preparation and distribution of interdepartmental communications. Processes paperwork for engaging independent contractors. - Provides administrative support for the Design and Prep department by serving as a primary contact for coordinating schedules and communications among Preparators under the direction of the Chief Preparator. Drives State vehicle to pick up and purchase last minute supplies needed urgently by the Design and Prep department for exhibition purposes. Assists with disaster preparedness and recovery efforts as needed. - Processes mail for The Ringling. Processes all outgoing U.S. mail using postage machine. Sorts all incoming U.S. mail and interoffice mail into Mail Cart. Maintains postage machine (adds water and tape, orders supplies and repairs, and adds money, as needed). Runs monthly mail reports to provide to Accounting Department. Creates shipping/mailing labels and orders shipping supplies. - Performs other duties and projects as assigned.
Qualifications
High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Valid Class E Driver License or the ability to obtain upon hire. Ability to prepare and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Experience in transcribing notes and compiling information.
Preferred
The ideal candidate would also possess: -Purchasing experience. -Budget tracking experience. -Prior experience in an accounting setting. -Customer service experience. -Previous experience working in a museum, library, archive, or collection setting.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Oct 19, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate, Collections, provides administrative and financial support for the Collections, Archives, and Library departments at The Ringling. Responsibilities will include: - Maintains budgetary and financial information for Archives, Library, and Collections: including Registration, Conservation, and Design and Prep departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders. Processes invoices for payment. Orders office supplies and assists with travel requests as needed. Uses SunTrust credit card to make purchases and prepares required documentation. Submits work orders as needed to ITS, Facilities, and Events. Attends weekly calendar meetings. Responsible for general office support including filing, data compilation and entry, generating reports, and developing written correspondence. - Assists Collections, Archives, and Library staff with the implementation and facilitation of everyday department operations, initiatives, and projects, which may include art handling (under the training and supervision of authorized staff). Supports acquisitions by processing paperwork and recording data in the appropriate database. Works with Collections, Archives, and Library to purchase specialized items necessary for object preservation, storage and display. - Provides exhibition support to Collections. Assists with exhibition logistics including scheduling and attending cross departmental meetings, taking notes in order to provide a summary of agenda items, and to recap assigned tasks for the exhibition/program. Coordinates documentation of exhibitions including, but not limited to, scheduling photographers, recording object locations, and filing exhibition materials. Serves as primary contact for the preparation and distribution of interdepartmental communications. Processes paperwork for engaging independent contractors. - Provides administrative support for the Design and Prep department by serving as a primary contact for coordinating schedules and communications among Preparators under the direction of the Chief Preparator. Drives State vehicle to pick up and purchase last minute supplies needed urgently by the Design and Prep department for exhibition purposes. Assists with disaster preparedness and recovery efforts as needed. - Processes mail for The Ringling. Processes all outgoing U.S. mail using postage machine. Sorts all incoming U.S. mail and interoffice mail into Mail Cart. Maintains postage machine (adds water and tape, orders supplies and repairs, and adds money, as needed). Runs monthly mail reports to provide to Accounting Department. Creates shipping/mailing labels and orders shipping supplies. - Performs other duties and projects as assigned.
Qualifications
High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Valid Class E Driver License or the ability to obtain upon hire. Ability to prepare and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Experience in transcribing notes and compiling information.
Preferred
The ideal candidate would also possess: -Purchasing experience. -Budget tracking experience. -Prior experience in an accounting setting. -Customer service experience. -Previous experience working in a museum, library, archive, or collection setting.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, with willingness to meet each challenge directly. Candidates must be comfortable with computers, general office tasks, as well as excel at both verbal and written communication.
Administrative Assistant Responsibilities:
-Handling office tasks, such as filing, setting up orientations and meetings, as well as reordering supplies -Scheduling interviews and screenings -Answering phone calls and routing callers to the appropriate party -Using computers to track applicant information, reports, as well as -Greet and assist applicants/visitors -Maintain polite and professional communication via phone and email.
Administrative Assistant Requirements:
-Previous administrative or HR experience -Excellent computer skills, proficient in all Microsoft Office products -Attention to detail with strong organizational skills with the ability to multi task -Desire to be proactive and create a positive experience for others. -Excellent time management skills and the ability to prioritize work load -HS diploma or GED
Oct 16, 2018
Full time
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, with willingness to meet each challenge directly. Candidates must be comfortable with computers, general office tasks, as well as excel at both verbal and written communication.
Administrative Assistant Responsibilities:
-Handling office tasks, such as filing, setting up orientations and meetings, as well as reordering supplies -Scheduling interviews and screenings -Answering phone calls and routing callers to the appropriate party -Using computers to track applicant information, reports, as well as -Greet and assist applicants/visitors -Maintain polite and professional communication via phone and email.
Administrative Assistant Requirements:
-Previous administrative or HR experience -Excellent computer skills, proficient in all Microsoft Office products -Attention to detail with strong organizational skills with the ability to multi task -Desire to be proactive and create a positive experience for others. -Excellent time management skills and the ability to prioritize work load -HS diploma or GED
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Office Coordinator to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do!
As an Administrative Office Coordinator, you will provide administrative support to the entire OregONEligibility Integrated Eligibility (IE ) Program team. You will act on behalf of the IE & Project Director and core project team to coordinate logistics, procurement, orientation, program and project support, and other activities. You will establish and maintain administrative standards, policies, procedures and workflow to help ensure project timeframes and deadlines are met. Yu will also deal with sensitive issues and information that requires confidentiality; the individuals and situations involved must be handled with tact and diplomacy. Program Administrative Support:
Assists in assuring compliance with Program deadlines and timeframes.
Assists with the definition, documentation, and communication of Program and Project standards, processes, and expectations.
Monitors program and project operations to ensure compliance with established standards and processes.
Establishes and maintains Program administrative standards, procedures, and workflow. Develops and maintains written desk procedures as necessary.
Monitors and helps ensure Program documents meet IE and OIS electronic documentation standards.
Participates in IE and OIS work groups related to Program tasks. Creates and edits, or coordinates creation and editing of large, complex Program documents and spreadsheets as needed.
Coordinates office supply orders with reception.
Coordinates Program logistics with the facility's Office Manager; including phone moves, equipment control, ergonomic assessments, etc.
Maintains SharePoint site for the Program, including page edits and access requests
Program Communication Support:
Exercises care in communication and handling of confidential information, coordinating and following up as necessary on assignments and actions resulting from telephone calls, emails, and letters.
Provides information, resolves problems. Provides project updates and status reports as requested.
Develops and implements uniform formats of correspondence. Prepares and manages project correspondence.
Establishes and maintains procedures and other controls necessary in carrying out assigned activities.
Drafts memorandums and letters as necessary for Program Management team.
Maintains Program organizational charts, phone lists, and distribution lists.
Meeting Coordination:
Coordinates and schedules multiple Program and Project meetings.
Documents and distributes meeting minutes, action items and agendas for meetings; requiring an understanding of multiple program activities and work efforts.
Other:
Consistently treats customers, stakeholders, partners, vendors and co-workers with dignity and respect. Creates and maintains a work environment that is respectful and accepting of diversity.
What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are an Administrative Office Coordinator , don't delay, apply today!
This is a full-time, limited duration positions that is classified and represented by a union. This position will be located in Salem at 550 Capitol Street NE. These limited duration positions are currently scheduled through June 30th, 2019. Employment beyond June 30th, 2019, will be dependent upon available funding and the needs of the program at that time.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Proficiency in Microsoft Word, Excel, PowerPoint or similar programs.
Experience using Microsoft Outlook.
Experience using Microsoft SharePoint.
Experience taking minutes: Including capturing decisions, action items, future agenda items, and the conversation.
Ability to carry out and support administrative tasks for multiple managers, and project staff.
Ability to increase team efficiency.
Excellent written and verbal communication and presentation skills.
Proficiency in preparing meeting agendas and taking minutes.
Ability to get answers from executives with limited availability.
Experience in promoting a culturally competent and diverse work environment.
Oct 15, 2018
Full time
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Office Coordinator to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do!
As an Administrative Office Coordinator, you will provide administrative support to the entire OregONEligibility Integrated Eligibility (IE ) Program team. You will act on behalf of the IE & Project Director and core project team to coordinate logistics, procurement, orientation, program and project support, and other activities. You will establish and maintain administrative standards, policies, procedures and workflow to help ensure project timeframes and deadlines are met. Yu will also deal with sensitive issues and information that requires confidentiality; the individuals and situations involved must be handled with tact and diplomacy. Program Administrative Support:
Assists in assuring compliance with Program deadlines and timeframes.
Assists with the definition, documentation, and communication of Program and Project standards, processes, and expectations.
Monitors program and project operations to ensure compliance with established standards and processes.
Establishes and maintains Program administrative standards, procedures, and workflow. Develops and maintains written desk procedures as necessary.
Monitors and helps ensure Program documents meet IE and OIS electronic documentation standards.
Participates in IE and OIS work groups related to Program tasks. Creates and edits, or coordinates creation and editing of large, complex Program documents and spreadsheets as needed.
Coordinates office supply orders with reception.
Coordinates Program logistics with the facility's Office Manager; including phone moves, equipment control, ergonomic assessments, etc.
Maintains SharePoint site for the Program, including page edits and access requests
Program Communication Support:
Exercises care in communication and handling of confidential information, coordinating and following up as necessary on assignments and actions resulting from telephone calls, emails, and letters.
Provides information, resolves problems. Provides project updates and status reports as requested.
Develops and implements uniform formats of correspondence. Prepares and manages project correspondence.
Establishes and maintains procedures and other controls necessary in carrying out assigned activities.
Drafts memorandums and letters as necessary for Program Management team.
Maintains Program organizational charts, phone lists, and distribution lists.
Meeting Coordination:
Coordinates and schedules multiple Program and Project meetings.
Documents and distributes meeting minutes, action items and agendas for meetings; requiring an understanding of multiple program activities and work efforts.
Other:
Consistently treats customers, stakeholders, partners, vendors and co-workers with dignity and respect. Creates and maintains a work environment that is respectful and accepting of diversity.
What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are an Administrative Office Coordinator , don't delay, apply today!
This is a full-time, limited duration positions that is classified and represented by a union. This position will be located in Salem at 550 Capitol Street NE. These limited duration positions are currently scheduled through June 30th, 2019. Employment beyond June 30th, 2019, will be dependent upon available funding and the needs of the program at that time.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Proficiency in Microsoft Word, Excel, PowerPoint or similar programs.
Experience using Microsoft Outlook.
Experience using Microsoft SharePoint.
Experience taking minutes: Including capturing decisions, action items, future agenda items, and the conversation.
Ability to carry out and support administrative tasks for multiple managers, and project staff.
Ability to increase team efficiency.
Excellent written and verbal communication and presentation skills.
Proficiency in preparing meeting agendas and taking minutes.
Ability to get answers from executives with limited availability.
Experience in promoting a culturally competent and diverse work environment.
Special Assistant to the Chief Financial Officer [ADMU-61] - Finance Department, New York, NY
Office: National Offices, New York, NY
Location: New York
OCTOBER 11, 2018
Special Assistant to the Chief Financial Officer [ADMU-61]
American Civil Liberties Union
Finance Department, New York, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
OVERVIEW
The American Civil Liberties Union is seeking a Special Assistant to the Chief Financial Officer who will support the Chief Finance Officer (CFO) and will be responsible for logistical and administrative support for the entire Finance Department. The Special Assistant to the Chief Financial Officer will also work as a liaison between the CFO and ACLU National and Affiliate staff.
ROLES AND RESPONSIBILITIES
The Assistant to the Chief Financial Officer will be responsible for:
Providing administrative support to the New York-based Finance department.
Serving as the primary point of contact for the Finance department and directing requests for information to the appropriate staff member.
Responding to inquiries and requests for information from National staff, affiliate staff and others.
Maintaining confidentiality of information related to sensitive financial and board related matters.
Assisting with annual audit, budget, and revenue reconciliation processes.
Scheduling ad hoc Board committees relating to financial matters, including, but not limited to, the Audit, Investment and Finance Committees and staffing these Committees as needed.
Managing departmental calendaring and scheduling system.
Reviewing payment requests for completeness and accuracy.
Assisting with expense reports for the Finance department.
Providing daily logistical planning, organization, and administrative support to CFO.
Acting as a resource for all staff in the Finance department and supporting departmental work as needed.
Creating and maintaining systems for easy access to department records.
Performing other duties as appropriate and assigned.
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance, and record of arrest or conviction.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
EXPERIENCE AND QUALIFICATIONS
3 years of related work experience, accounting firm experience preferred.
Must take initiative and be highly organized with attention to detail.
Ability to prioritize work and consistently meet deadlines.
Ability to maintain strict confidentiality.
Excellent interpersonal skills and the ability to engage stakeholders at all levels, both within and outside of the organization.
Proficiency in Microsoft Office Suite (e.g., Outlook, Word, Excel).
Working knowledge of basic financial and accounting concepts preferred.
Commitment to the mission of the ACLU.
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter with salary requirements, a resume and a relevant writing sample to HRJobsADMU@aclu.org . Reference [ADMU-61] in subject line.
Please indicate in your cover letter where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
Oct 12, 2018
Full time
Special Assistant to the Chief Financial Officer [ADMU-61] - Finance Department, New York, NY
Office: National Offices, New York, NY
Location: New York
OCTOBER 11, 2018
Special Assistant to the Chief Financial Officer [ADMU-61]
American Civil Liberties Union
Finance Department, New York, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
OVERVIEW
The American Civil Liberties Union is seeking a Special Assistant to the Chief Financial Officer who will support the Chief Finance Officer (CFO) and will be responsible for logistical and administrative support for the entire Finance Department. The Special Assistant to the Chief Financial Officer will also work as a liaison between the CFO and ACLU National and Affiliate staff.
ROLES AND RESPONSIBILITIES
The Assistant to the Chief Financial Officer will be responsible for:
Providing administrative support to the New York-based Finance department.
Serving as the primary point of contact for the Finance department and directing requests for information to the appropriate staff member.
Responding to inquiries and requests for information from National staff, affiliate staff and others.
Maintaining confidentiality of information related to sensitive financial and board related matters.
Assisting with annual audit, budget, and revenue reconciliation processes.
Scheduling ad hoc Board committees relating to financial matters, including, but not limited to, the Audit, Investment and Finance Committees and staffing these Committees as needed.
Managing departmental calendaring and scheduling system.
Reviewing payment requests for completeness and accuracy.
Assisting with expense reports for the Finance department.
Providing daily logistical planning, organization, and administrative support to CFO.
Acting as a resource for all staff in the Finance department and supporting departmental work as needed.
Creating and maintaining systems for easy access to department records.
Performing other duties as appropriate and assigned.
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance, and record of arrest or conviction.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
EXPERIENCE AND QUALIFICATIONS
3 years of related work experience, accounting firm experience preferred.
Must take initiative and be highly organized with attention to detail.
Ability to prioritize work and consistently meet deadlines.
Ability to maintain strict confidentiality.
Excellent interpersonal skills and the ability to engage stakeholders at all levels, both within and outside of the organization.
Proficiency in Microsoft Office Suite (e.g., Outlook, Word, Excel).
Working knowledge of basic financial and accounting concepts preferred.
Commitment to the mission of the ACLU.
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter with salary requirements, a resume and a relevant writing sample to HRJobsADMU@aclu.org . Reference [ADMU-61] in subject line.
Please indicate in your cover letter where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
The Oregon Health Authority has a fantastic opportunity for an experienced Business Operations Office Specialist to join an excellent team and work to advance their IT operations through outstanding customer services and support. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As a Business Operations Office Specialist, you will provide reception services for the building, greet employees, assist with on-boarding staff, issue parking passes when needed, organize conference rooms, provide scheduling services, order office supplies for the building and assist with various facilities requests. Perform standard clerical duties as assigned. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Business Operations Office Specialist , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. REQUESTED SKILLS:
Strong customer service skills.
Motivated self-starter.
Team oriented.
Ability to respond to requests by phone and email.
Knowledge of modern computer technologies including Microsoft products.
Ability to organize and prioritize competing tasks.
Excellent written and verbal communication skills.
Experience in promoting a culturally competent and diverse work environment.
Oct 08, 2018
Full time
The Oregon Health Authority has a fantastic opportunity for an experienced Business Operations Office Specialist to join an excellent team and work to advance their IT operations through outstanding customer services and support. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As a Business Operations Office Specialist, you will provide reception services for the building, greet employees, assist with on-boarding staff, issue parking passes when needed, organize conference rooms, provide scheduling services, order office supplies for the building and assist with various facilities requests. Perform standard clerical duties as assigned. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Business Operations Office Specialist , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. REQUESTED SKILLS:
Strong customer service skills.
Motivated self-starter.
Team oriented.
Ability to respond to requests by phone and email.
Knowledge of modern computer technologies including Microsoft products.
Ability to organize and prioritize competing tasks.
Excellent written and verbal communication skills.
Experience in promoting a culturally competent and diverse work environment.
The Justice Center is a national nonprofit organization that provides practical, nonpartisan advice and consensus-driven strategies, informed by available evidence, to increase public safety and strengthen communities. In general, the Justice Center works closely with legislative leaders, judges, prosecutors, defense attorneys, victim advocates, and others to develop consensus on various, often highly politicized, criminal justice issues and to translate this consensus into comprehensive reports, policy briefs, state and federal legislation, model policies, and innovative programs. The Justice Center not only develops written and web-based materials, but also provides on-the-ground technical assistance to cross-systems policymakers and practitioners from multiple systems (corrections, mental health, housing, etc.), in state and local jurisdictions .
Job Summary
The program assistant is responsible for providing administrative, operational, and programmatic support for staff in the Behavioral Health Division in the CSG Justice Center's New York City office. The Behavioral Health division includes projects and technical assistance focusing on reducing the overrepresentation of people with mental and co-occurring substance use disorders who are involved in the criminal justice system. The program assistant will have multiple consistent responsibilities, as well as provide ongoing ad hoc support for the team.
Essential Duties & Responsibilities
Provide administrative support including: processing expense reimbursements, coordinating travel, supporting data entry and quality, organizing and archiving files, and assisting with video-conferencing for internal meetings;
Provide programmatic support including: assistance in monitoring project-based timelines, revising and enhancing presentations, and supporting the development of reports, memos, talking points, and publications;
Schedule meetings and prepare agendas, correspondence, memoranda and other materials for distribution;
Assist in external meeting and large-scale conference planning including assembling and preparing materials, assisting with outreach and communication, and providing on-site support;
Coordinate and provide technical and logistical support in facilitating web-based events;
Track the division's progress in meeting key deliverables and milestones that build toward strategic goals;
Regularly review the division's internal data, identify areas for improvement, and assist in generating reports;
Track and assist in drafting grant reports to comply with responsibilities to funders.
Skills & Abilities
Strong organizational skills and high attention to detail;
Ability to prioritize and coordinate multiple tasks in an efficient and accurate manner;
Excellent interpersonal skills including maturity, an ability to work independently and in a team setting, and a sense of humor;
Strong ability to proactively exercise initiative and good judgment; and
Strong office management skills and computer proficiency using Windows and/or Macintosh operating systems.
Experience Requirements
The ideal candidate will have at least one year of logistical and/or administrative work experience, ideally in a non-profit setting.
Education Requirements
A college degree is required.
Physical Requirements Essential to Perform the Duties of the Job
Frequently communicates with internal and external coworkers and customers.
Frequently views the computer to create spreadsheets, complete expense reports, write memos and presentations.
Frequently remains in a sitting position to perform desk duties.
Frequently uses the computer with fingers and hands.
Frequently works in a well lit, tempered room.
Occasionally walks throughout office to communicate to coworkers.
Seldom lifts objects such as with weight up to 25 pounds such as files or paper boxes.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/897893-25476
Oct 01, 2018
Full time
The Justice Center is a national nonprofit organization that provides practical, nonpartisan advice and consensus-driven strategies, informed by available evidence, to increase public safety and strengthen communities. In general, the Justice Center works closely with legislative leaders, judges, prosecutors, defense attorneys, victim advocates, and others to develop consensus on various, often highly politicized, criminal justice issues and to translate this consensus into comprehensive reports, policy briefs, state and federal legislation, model policies, and innovative programs. The Justice Center not only develops written and web-based materials, but also provides on-the-ground technical assistance to cross-systems policymakers and practitioners from multiple systems (corrections, mental health, housing, etc.), in state and local jurisdictions .
Job Summary
The program assistant is responsible for providing administrative, operational, and programmatic support for staff in the Behavioral Health Division in the CSG Justice Center's New York City office. The Behavioral Health division includes projects and technical assistance focusing on reducing the overrepresentation of people with mental and co-occurring substance use disorders who are involved in the criminal justice system. The program assistant will have multiple consistent responsibilities, as well as provide ongoing ad hoc support for the team.
Essential Duties & Responsibilities
Provide administrative support including: processing expense reimbursements, coordinating travel, supporting data entry and quality, organizing and archiving files, and assisting with video-conferencing for internal meetings;
Provide programmatic support including: assistance in monitoring project-based timelines, revising and enhancing presentations, and supporting the development of reports, memos, talking points, and publications;
Schedule meetings and prepare agendas, correspondence, memoranda and other materials for distribution;
Assist in external meeting and large-scale conference planning including assembling and preparing materials, assisting with outreach and communication, and providing on-site support;
Coordinate and provide technical and logistical support in facilitating web-based events;
Track the division's progress in meeting key deliverables and milestones that build toward strategic goals;
Regularly review the division's internal data, identify areas for improvement, and assist in generating reports;
Track and assist in drafting grant reports to comply with responsibilities to funders.
Skills & Abilities
Strong organizational skills and high attention to detail;
Ability to prioritize and coordinate multiple tasks in an efficient and accurate manner;
Excellent interpersonal skills including maturity, an ability to work independently and in a team setting, and a sense of humor;
Strong ability to proactively exercise initiative and good judgment; and
Strong office management skills and computer proficiency using Windows and/or Macintosh operating systems.
Experience Requirements
The ideal candidate will have at least one year of logistical and/or administrative work experience, ideally in a non-profit setting.
Education Requirements
A college degree is required.
Physical Requirements Essential to Perform the Duties of the Job
Frequently communicates with internal and external coworkers and customers.
Frequently views the computer to create spreadsheets, complete expense reports, write memos and presentations.
Frequently remains in a sitting position to perform desk duties.
Frequently uses the computer with fingers and hands.
Frequently works in a well lit, tempered room.
Occasionally walks throughout office to communicate to coworkers.
Seldom lifts objects such as with weight up to 25 pounds such as files or paper boxes.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/897893-25476
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate will provide administrative and logistical support for Performance and Curatorial departments at the John & Mable Ringling Museum of Art. Responsibilities will include: - Provides administrative support for Performance and Curatorial Departments in budget management, contracting, expenditure requests, purchasing, travel, correspondence, data compilation and entry, report preparation, database creation, administrative office operations, and related tasks. May make department budget recommendations based on exhibition and programming needs. - Works with Performance Program Coordinator to assist with logistical implementation and monitoring projects and production plans for exhibitions, performance programming, curatorial publications, and special projects. - Arranges guest artist/company travel, accommodations, payment, per diem, and assists with artist services and tasks related to fulfillment of contractual obligations such as details of a rider, shipping/freight for production/exhibition equipment, and equipment rentals when necessary. Assists the Performance Program Coordinator with VISA processing and required procedures for appropriate payment of foreign performers/artist. - Supports administrative and operational needs of the Historic Asolo Theater as requested by the Curator of Performance Programs and/or the Technical Director. - Serves as the primary contact for the preparation and distribution of interdepartmental communications with Finance & Accounting, Marketing & Communications, Development, Visitor Services, Facilities, Events, and Security. - Compiles and prepares all content and images for Marketing and Communications related to performance programs, art installations, and exhibitions. This includes program/production descriptions, rosters, production credits, biographies, program/exhibition notes, etc. Communicates with development regarding grants and funding opportunities. Creates work orders as needed to support operational components of programs and exhibitions. Attends weekly calendar meeting. Other duties as assigned.
Qualifications
High School diploma or equivalent and 4 years of relevant experience or a combination of post high school education and experience equal to 4 years. Ability to establish and maintain effective working relationships. Knowledge of office practices, procedures, and etiquette. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
Preferred
Previous work experience in an Arts/Museum setting. The ideal candidate would also possess: - Purchasing experience - Budget tracking experience - Customer service experience
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
Primary working hours are Monday - Friday, 8:00 am to 5:00 pm.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Aug 31, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate will provide administrative and logistical support for Performance and Curatorial departments at the John & Mable Ringling Museum of Art. Responsibilities will include: - Provides administrative support for Performance and Curatorial Departments in budget management, contracting, expenditure requests, purchasing, travel, correspondence, data compilation and entry, report preparation, database creation, administrative office operations, and related tasks. May make department budget recommendations based on exhibition and programming needs. - Works with Performance Program Coordinator to assist with logistical implementation and monitoring projects and production plans for exhibitions, performance programming, curatorial publications, and special projects. - Arranges guest artist/company travel, accommodations, payment, per diem, and assists with artist services and tasks related to fulfillment of contractual obligations such as details of a rider, shipping/freight for production/exhibition equipment, and equipment rentals when necessary. Assists the Performance Program Coordinator with VISA processing and required procedures for appropriate payment of foreign performers/artist. - Supports administrative and operational needs of the Historic Asolo Theater as requested by the Curator of Performance Programs and/or the Technical Director. - Serves as the primary contact for the preparation and distribution of interdepartmental communications with Finance & Accounting, Marketing & Communications, Development, Visitor Services, Facilities, Events, and Security. - Compiles and prepares all content and images for Marketing and Communications related to performance programs, art installations, and exhibitions. This includes program/production descriptions, rosters, production credits, biographies, program/exhibition notes, etc. Communicates with development regarding grants and funding opportunities. Creates work orders as needed to support operational components of programs and exhibitions. Attends weekly calendar meeting. Other duties as assigned.
Qualifications
High School diploma or equivalent and 4 years of relevant experience or a combination of post high school education and experience equal to 4 years. Ability to establish and maintain effective working relationships. Knowledge of office practices, procedures, and etiquette. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
Preferred
Previous work experience in an Arts/Museum setting. The ideal candidate would also possess: - Purchasing experience - Budget tracking experience - Customer service experience
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
Primary working hours are Monday - Friday, 8:00 am to 5:00 pm.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As an Administrative Assistant, you will provide administrative services to the Business Engagement Services unit within the Office of Information Services. This will include assisting the IT Director and managers in applicable task and resource tracking. In this role, you will establish and maintain administrative standards, policies, procedures and workflows to help ensure project related timeframes and deadlines are met. You will deal with sensitive issues and information that will require confidentiality. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Administrative Assistant , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Experience organizing meetings and taking detailed meeting minutes.
Experience developing office procedures.
Experience coordinating interview materials.
Proficiency in Microsoft Word and Excel.
Strong Outlook calendaring skills.
Outstanding customer service skills
Strong written and verbal communication and presentation skills.
Excellent proofreading skills.
Flexibility to adapt to a rapidly changing and non-routine work environment.
Experience in promoting a culturally competent and diverse work environment.
Aug 24, 2018
Full time
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As an Administrative Assistant, you will provide administrative services to the Business Engagement Services unit within the Office of Information Services. This will include assisting the IT Director and managers in applicable task and resource tracking. In this role, you will establish and maintain administrative standards, policies, procedures and workflows to help ensure project related timeframes and deadlines are met. You will deal with sensitive issues and information that will require confidentiality. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Administrative Assistant , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Experience organizing meetings and taking detailed meeting minutes.
Experience developing office procedures.
Experience coordinating interview materials.
Proficiency in Microsoft Word and Excel.
Strong Outlook calendaring skills.
Outstanding customer service skills
Strong written and verbal communication and presentation skills.
Excellent proofreading skills.
Flexibility to adapt to a rapidly changing and non-routine work environment.
Experience in promoting a culturally competent and diverse work environment.
JOB CODE: OHA18-0639
CLOSING DATE/TIME: 08/15/18 11:59 PM
SALARY: $2,696.00 - $3,831.00 Monthly
JOB TYPE: Permanent
LOCATION: Portland, Oregon
AGENCY: Oregon Health Authority-Public Health
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Care Regulation and Quality Improvement Program (HCRQI), Facility Licensing and Certification Program is recruiting for a Nurse Staffing Administrative Office Support Lead to provide administrative support for the Nurse Staffing Advisory Board (NSAB) as well as to the Health Facility Licensing and Certification (HFLC) program. The HFLC program is responsible for regulating certain types of non-long term care health care facilities and agencies to ensure that regulated health care facilities comply with all applicable federal and state requirements. What will you do? As the Nurse Staffing Administrative Office Support Lead , you will provide information about nurse staffing laws and regulations to stakeholders and the public as well as provide guidance through the complaint process. You will arrange quarterly Nurse Staffing Advisory Board (NSAB) meetings and other related events. In addition, you will record and transcribe meeting minutes, maintain meeting and NSAB records, prepare and distribute documents related to program areas, and develop and maintain supporting documents for subsequent meetings based upon meeting discussions and decisions. As the lead, you will provide backup support to the survey certification team and assist in new employee orientation and training. The technical duties you will perform include maintaining the nurse staffing web page by updating and posting reports and publishing public meeting notices and information to the Oregon Transparency Public Meeting Notice web site and other related locations. Office support duties include ordering and maintaining office supplies, filing, copying, scanning, opening and distributing mail, typing correspondence as directed, and verifying licenses. What's in it for you? You will work with a team of public health professionals who are passionate about the work they do to regulate non-long term care health care facilities and agencies. Do you have stellar customer service skills? Do you have experience working in a busy office environment which requires handling multiple tasks simultaneously? Then this could be the career for you!
We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 10paid holidays per year plus pension and retirement plans . If you have strong office administration skills and experience, don't delay. Apply today!
MINIMUM QUALIFICATIONS: Three years of clerical/secretarial experience which included:
Two years at a full performance level performing typing, word processing, or other generation of documents and
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. REQUESTED SKILLS
Preference may be given to applicants with prior work experience in health care, architecture or legal areas;
Experience providing excellent customer service to the public, licensees and stakeholders;
Experience performing a variety of clerical functions at a technical or secretarial support level requiring decision-making within established guidelines;
Experience communicating in person, over the phone and in writing to provide program information, answer questions and explain laws, rules, policies, and procedures;
Experience making independent judgments and decisions concerning a course of action to be taken;
Experience developing procedures, systems, and forms necessary to complete work and ensure efficient flow of information or delivery of services;
Experience dealing with complaints from the public, licensees, and other stakeholders; and,
Proficiency in Microsoft’s suite of products.
TO APPLY
Please visit the following link to complete the online application:
https://www.governmentjobs.com/careers/oregon/jobs/2134529/nurse-staffing-administrative-office-support-lead-administrative-specialist-1
CONTACT INFORMATION
Cyndi Phipps-Roman
503-945-6377
Aug 07, 2018
Full time
JOB CODE: OHA18-0639
CLOSING DATE/TIME: 08/15/18 11:59 PM
SALARY: $2,696.00 - $3,831.00 Monthly
JOB TYPE: Permanent
LOCATION: Portland, Oregon
AGENCY: Oregon Health Authority-Public Health
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Care Regulation and Quality Improvement Program (HCRQI), Facility Licensing and Certification Program is recruiting for a Nurse Staffing Administrative Office Support Lead to provide administrative support for the Nurse Staffing Advisory Board (NSAB) as well as to the Health Facility Licensing and Certification (HFLC) program. The HFLC program is responsible for regulating certain types of non-long term care health care facilities and agencies to ensure that regulated health care facilities comply with all applicable federal and state requirements. What will you do? As the Nurse Staffing Administrative Office Support Lead , you will provide information about nurse staffing laws and regulations to stakeholders and the public as well as provide guidance through the complaint process. You will arrange quarterly Nurse Staffing Advisory Board (NSAB) meetings and other related events. In addition, you will record and transcribe meeting minutes, maintain meeting and NSAB records, prepare and distribute documents related to program areas, and develop and maintain supporting documents for subsequent meetings based upon meeting discussions and decisions. As the lead, you will provide backup support to the survey certification team and assist in new employee orientation and training. The technical duties you will perform include maintaining the nurse staffing web page by updating and posting reports and publishing public meeting notices and information to the Oregon Transparency Public Meeting Notice web site and other related locations. Office support duties include ordering and maintaining office supplies, filing, copying, scanning, opening and distributing mail, typing correspondence as directed, and verifying licenses. What's in it for you? You will work with a team of public health professionals who are passionate about the work they do to regulate non-long term care health care facilities and agencies. Do you have stellar customer service skills? Do you have experience working in a busy office environment which requires handling multiple tasks simultaneously? Then this could be the career for you!
We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 10paid holidays per year plus pension and retirement plans . If you have strong office administration skills and experience, don't delay. Apply today!
MINIMUM QUALIFICATIONS: Three years of clerical/secretarial experience which included:
Two years at a full performance level performing typing, word processing, or other generation of documents and
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. REQUESTED SKILLS
Preference may be given to applicants with prior work experience in health care, architecture or legal areas;
Experience providing excellent customer service to the public, licensees and stakeholders;
Experience performing a variety of clerical functions at a technical or secretarial support level requiring decision-making within established guidelines;
Experience communicating in person, over the phone and in writing to provide program information, answer questions and explain laws, rules, policies, and procedures;
Experience making independent judgments and decisions concerning a course of action to be taken;
Experience developing procedures, systems, and forms necessary to complete work and ensure efficient flow of information or delivery of services;
Experience dealing with complaints from the public, licensees, and other stakeholders; and,
Proficiency in Microsoft’s suite of products.
TO APPLY
Please visit the following link to complete the online application:
https://www.governmentjobs.com/careers/oregon/jobs/2134529/nurse-staffing-administrative-office-support-lead-administrative-specialist-1
CONTACT INFORMATION
Cyndi Phipps-Roman
503-945-6377
M+R is looking for a full-time, non-exempt, Operations and Accounting Assistant to join the headquarters team of one of the best firms in the business. Our firm helps progressive, public-interest nonprofits, such as Planned Parenthood, League of Conservation Voters, American Cancer Society and Red Cross, recruit online donors and activists, raise money online, influence public policy and deepen relationships with their supporters.
The Job:
Maintain a consistent, punctual 9 a.m.–6 p.m. work schedule.
Process client, subcontractor and vendor contracts, including electronic filing and tracking through Google Docs.
Manage client settings in firm’s timekeeping and expense reporting online system. Respond to employee questions about the system in a timely manner.
Provide support for accounts payable processing such as invoice processing, tracking payments and reviewing employee expense reimbursements.
Fulfill financial reporting requests.
Manage state fundraising registrations.
Provide administrative support to headquarters staff as required.
Provide logistical and day-of support for marketing events in DC office.
Prepare monthly expense reimbursement and credit card reports for five executives.
Coordinate firm president’s daily schedule and travel plans.
Manage the DC office by:
Acting as liaison with building management.
Answering phones and greeting visitors.
Maintaining inventory and ordering all office and kitchen supplies.
Coordinating conference rooms reservations for larger events and resolving any time conflicts.
Maintaining organization and cleanliness of kitchen, conference rooms and common areas.
Assisting with the logistical and catering arrangements for external meetings.
Assisting with office postage, courier and express mail needs.
Send contract renewal reminders to client teams.
Consolidate client lobbying Excel reports.
Order snacks for weekly office brainstorms and monthly free office lunches.
Provide administrative support for internal organizational teams.
Coordinate printing and reproduction needs for marketing materials.
Wrangles teammates at all levels to keep your projects running smoothly.
Do your part to help us run smoothly—including carefully tracking all of your hours.
You:
Have at least one year of experience working in an office setting in an administrative support role;
Can crunch numbers in Excel, use pivot tables and draw insights from the results;
Are comfortable working with Google Suite (Gmail, Gcal, Hangout, Google docs, etc.);
Have a proficiency in Microsoft Word;
Can successfully pick up new software systems;
Have the ability to calculate and organize office inventory;
Have a strong ability to write and speak clearly, concisely and logically;
Have acute attention to detail;
Demonstrate strong organizational skills;
Can prioritize your time to meet deadlines for multiple projects;
Are able to get work done even when under pressure;
Demonstrate an ability to learn new skills and improve existing skills;
Have a demonstrated ability to tackle big projects by breaking them down into smaller pieces;
Are task- and solutions-oriented; you’ll see a problem through to the end;
Are thoughtful, empathetic and self aware. You go out of your way to help others and look out for your colleagues;
Are passionate about the role that operations and accounting plays in the success of a firm;
Set goals and drive toward them—never missing deadlines, never dropping the ball and always producing high quality work;
Are comfortable sharing your ideas and unique perspective and make others feel appreciated and valued doing the same;
Recognize that feedback is a part of learning and growth, and are committed to both seeking and receiving feedback;
Prefer to work in a team and do the hard work of seeing things from others’ perspectives;
See a problem and propose a solution. You don’t wait for others to notice issues or assume someone else will fix it;
You bring curiosity and skill to working with people who are different from you and you have a track record of effective teamwork across race, gender, sexual orientation and other important differences.
Aug 01, 2018
Full time
M+R is looking for a full-time, non-exempt, Operations and Accounting Assistant to join the headquarters team of one of the best firms in the business. Our firm helps progressive, public-interest nonprofits, such as Planned Parenthood, League of Conservation Voters, American Cancer Society and Red Cross, recruit online donors and activists, raise money online, influence public policy and deepen relationships with their supporters.
The Job:
Maintain a consistent, punctual 9 a.m.–6 p.m. work schedule.
Process client, subcontractor and vendor contracts, including electronic filing and tracking through Google Docs.
Manage client settings in firm’s timekeeping and expense reporting online system. Respond to employee questions about the system in a timely manner.
Provide support for accounts payable processing such as invoice processing, tracking payments and reviewing employee expense reimbursements.
Fulfill financial reporting requests.
Manage state fundraising registrations.
Provide administrative support to headquarters staff as required.
Provide logistical and day-of support for marketing events in DC office.
Prepare monthly expense reimbursement and credit card reports for five executives.
Coordinate firm president’s daily schedule and travel plans.
Manage the DC office by:
Acting as liaison with building management.
Answering phones and greeting visitors.
Maintaining inventory and ordering all office and kitchen supplies.
Coordinating conference rooms reservations for larger events and resolving any time conflicts.
Maintaining organization and cleanliness of kitchen, conference rooms and common areas.
Assisting with the logistical and catering arrangements for external meetings.
Assisting with office postage, courier and express mail needs.
Send contract renewal reminders to client teams.
Consolidate client lobbying Excel reports.
Order snacks for weekly office brainstorms and monthly free office lunches.
Provide administrative support for internal organizational teams.
Coordinate printing and reproduction needs for marketing materials.
Wrangles teammates at all levels to keep your projects running smoothly.
Do your part to help us run smoothly—including carefully tracking all of your hours.
You:
Have at least one year of experience working in an office setting in an administrative support role;
Can crunch numbers in Excel, use pivot tables and draw insights from the results;
Are comfortable working with Google Suite (Gmail, Gcal, Hangout, Google docs, etc.);
Have a proficiency in Microsoft Word;
Can successfully pick up new software systems;
Have the ability to calculate and organize office inventory;
Have a strong ability to write and speak clearly, concisely and logically;
Have acute attention to detail;
Demonstrate strong organizational skills;
Can prioritize your time to meet deadlines for multiple projects;
Are able to get work done even when under pressure;
Demonstrate an ability to learn new skills and improve existing skills;
Have a demonstrated ability to tackle big projects by breaking them down into smaller pieces;
Are task- and solutions-oriented; you’ll see a problem through to the end;
Are thoughtful, empathetic and self aware. You go out of your way to help others and look out for your colleagues;
Are passionate about the role that operations and accounting plays in the success of a firm;
Set goals and drive toward them—never missing deadlines, never dropping the ball and always producing high quality work;
Are comfortable sharing your ideas and unique perspective and make others feel appreciated and valued doing the same;
Recognize that feedback is a part of learning and growth, and are committed to both seeking and receiving feedback;
Prefer to work in a team and do the hard work of seeing things from others’ perspectives;
See a problem and propose a solution. You don’t wait for others to notice issues or assume someone else will fix it;
You bring curiosity and skill to working with people who are different from you and you have a track record of effective teamwork across race, gender, sexual orientation and other important differences.
Job Summary
Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
Primary responsibilities
Answer phones and operate a switchboard.
Route calls to specific people.
Answer inquiries about company.
Greet visitors warmly and make sure they are comfortable.
Call persons waiting for visitor and book them a room to meet in.
Schedule meetings and conference rooms.
Make coffee and set out food.
Ensure reception area is tidy.
Coordinate mail flow in and out of office.
Coordinate office activities.
Handle phone calls from people calling in sick.
Gather personal and insurance information.
Hand out employee applications.
Arrange appointments.
Cash out people when necessary.
Update appointment calendars.
Schedule follow-up appointments.
Jun 10, 2018
Full time
Job Summary
Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
Primary responsibilities
Answer phones and operate a switchboard.
Route calls to specific people.
Answer inquiries about company.
Greet visitors warmly and make sure they are comfortable.
Call persons waiting for visitor and book them a room to meet in.
Schedule meetings and conference rooms.
Make coffee and set out food.
Ensure reception area is tidy.
Coordinate mail flow in and out of office.
Coordinate office activities.
Handle phone calls from people calling in sick.
Gather personal and insurance information.
Hand out employee applications.
Arrange appointments.
Cash out people when necessary.
Update appointment calendars.
Schedule follow-up appointments.
Intertek, a leading provider of ATIC (Assurance, Testing, Inspection and Certification) Services, is looking for a Project Facilitator to join our Building and Construction team in Windham, NH .
Responsibilities
Be the single point of client contact during project quoting, conversion, and initiation phases of a single-discipline project
Respond to all quote requests in a timely manner, not more than 48 hours from receipt of inquiry. As needed, work with subject matter expert to prepare quotes
Work with the operational side of business to assure that the scope of services being quoted is appropriate for wish list provided by the client
Identify appropriate cross-selling opportunities and notify the client of relevant services they might need or are not aware that we offer
Follow-up on all quotes that are generated until they are resolved (i.e., converted or lost)
Manage the roll-out of the project within the operational group(s) to assure customer expectations and project scope are properly understood
Assist in the maintenance of the sales database (i.e., data input into database)
Requirement
HS Diploma or GED
3 years directly related experience with customer interaction
Strong communication skills
Proficiency with computers, word processing (MS Word), spreadsheets (MS Excel), and Adobe Pro
Excellent communication and grammatical skills
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Jun 05, 2018
Full time
Intertek, a leading provider of ATIC (Assurance, Testing, Inspection and Certification) Services, is looking for a Project Facilitator to join our Building and Construction team in Windham, NH .
Responsibilities
Be the single point of client contact during project quoting, conversion, and initiation phases of a single-discipline project
Respond to all quote requests in a timely manner, not more than 48 hours from receipt of inquiry. As needed, work with subject matter expert to prepare quotes
Work with the operational side of business to assure that the scope of services being quoted is appropriate for wish list provided by the client
Identify appropriate cross-selling opportunities and notify the client of relevant services they might need or are not aware that we offer
Follow-up on all quotes that are generated until they are resolved (i.e., converted or lost)
Manage the roll-out of the project within the operational group(s) to assure customer expectations and project scope are properly understood
Assist in the maintenance of the sales database (i.e., data input into database)
Requirement
HS Diploma or GED
3 years directly related experience with customer interaction
Strong communication skills
Proficiency with computers, word processing (MS Word), spreadsheets (MS Excel), and Adobe Pro
Excellent communication and grammatical skills
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Jewish Family & Children's Service
Phoenix, AZ 85017, USA
Overview:
The Client Representative will provide clerical and intake support necessary for the effective provision of services to clients. The CR maintains an approved work schedule. Exceptional attendance is mandatory in this position as continuous front desk and phone coverage is critical to daily operations.
Responsibilities:
Schedules client appointments and checks in client during appointment accurately. Verifies AHCCCS insurance eligibility when circumstances require and obtains required authorizations. Obtains initial client inquiry information for transfers and re-schedules and processes according to office procedures and contract requirements. Maintains a waiting list and reviews regularly with Clinical Director and Operations Coordinator. Verifies client demographic information in NextGen. Establishes good working relationships with all funding source case managers; assists clinical staff when appropriate in obtaining required paperwork for client treatment.
Maintains client electronic charts, which includes scanning and importing all related case material in a timely manner and according to agency procedures. Updates computer client file with changes in address, phone number, fee, or any other pertinent information. Learns and implements requirements of the State AHCCCS/Subvention programs and other contracts as related to setting up in the computer system and assisting clinical staff in processing appropriate paperwork.
Collects client co-pays and processes through the auto-flow process; providing client receipt and appointment reminder. May prepare deposit summary for all charges and client payments, and submitmonies and appropriate documentation to Accounting following agency procedure. Monitors services provided to clients through the computer and inputs appointment data into the computer for appointment scheduling. Communicates funding source changes to the Operations Coordinator and Admin Eligibility staff promptly.
Answers and coordinates all incoming calls and client traffic in the office to ensure that calls and clients are taken care of in an effective manner. This includes scheduling, rescheduling or verifying client appointments and informing appropriate persons; greeting clients coming into the office, and checking in clients in provider schedules. Schedules transportation and translation for clients upon request of clinicians and appropriate documentation in treatment plan.
Works reports and projects as assigned by the Operations Coordinator and or Operations Manager. Prepares courier bags daily following agency procedures; unloads courier bags and maintains inventory of office supplies and forms.
Qualifications:
High school education or equivalent. Some college business and/or computer courses desirable. Previous work experience in a position requiring significant public contact, preferably in a medical office, use of a computer, office organization skills, and ability to type 45 wpm.
May 23, 2018
Full time
Overview:
The Client Representative will provide clerical and intake support necessary for the effective provision of services to clients. The CR maintains an approved work schedule. Exceptional attendance is mandatory in this position as continuous front desk and phone coverage is critical to daily operations.
Responsibilities:
Schedules client appointments and checks in client during appointment accurately. Verifies AHCCCS insurance eligibility when circumstances require and obtains required authorizations. Obtains initial client inquiry information for transfers and re-schedules and processes according to office procedures and contract requirements. Maintains a waiting list and reviews regularly with Clinical Director and Operations Coordinator. Verifies client demographic information in NextGen. Establishes good working relationships with all funding source case managers; assists clinical staff when appropriate in obtaining required paperwork for client treatment.
Maintains client electronic charts, which includes scanning and importing all related case material in a timely manner and according to agency procedures. Updates computer client file with changes in address, phone number, fee, or any other pertinent information. Learns and implements requirements of the State AHCCCS/Subvention programs and other contracts as related to setting up in the computer system and assisting clinical staff in processing appropriate paperwork.
Collects client co-pays and processes through the auto-flow process; providing client receipt and appointment reminder. May prepare deposit summary for all charges and client payments, and submitmonies and appropriate documentation to Accounting following agency procedure. Monitors services provided to clients through the computer and inputs appointment data into the computer for appointment scheduling. Communicates funding source changes to the Operations Coordinator and Admin Eligibility staff promptly.
Answers and coordinates all incoming calls and client traffic in the office to ensure that calls and clients are taken care of in an effective manner. This includes scheduling, rescheduling or verifying client appointments and informing appropriate persons; greeting clients coming into the office, and checking in clients in provider schedules. Schedules transportation and translation for clients upon request of clinicians and appropriate documentation in treatment plan.
Works reports and projects as assigned by the Operations Coordinator and or Operations Manager. Prepares courier bags daily following agency procedures; unloads courier bags and maintains inventory of office supplies and forms.
Qualifications:
High school education or equivalent. Some college business and/or computer courses desirable. Previous work experience in a position requiring significant public contact, preferably in a medical office, use of a computer, office organization skills, and ability to type 45 wpm.
Lewis-Clark State College invites applications for the position of Administrative Assistant 1 in Workforce Training. Salary based on experience and qualifications: $13.50 - $14.00 per hour. Required Qualifications:
2-3 years' experience with general office procedures
Demonstrated excellent customer service skills
Demonstrated ability to prioritize and be detail-oriented
Proficient in Microsoft Office (Word, Excel, Power Point)
Familiarity with databases
Preferred Qualifications:
AceWare Student Manager
CTE short-term post-secondary Education
Ellucian
Responsibilities: Provides high level support services to the Special Projects Coordinator (.5), Allied Health Programmer (.45), and Director (0.5). Includes setting up appointments, creating reports, taking customer calls, processing of forms and documents and class files, generation of supply orders, coordination and arrangement of conferences. Maintains manuals and computerized registrations and file systems. Responds to inquiries of all sorts, including interpretation of laws and regulations. Application Procedure: Please upload the following documents
Letter of Interest
Resume
In addition to completing this online application, you must also take the Administrative Assistant 1 online exam found on the Idaho Division of Human Resources' website at https://www4.labor.idaho.gov/DHR/ATS/StateJobs/jobannouncement.aspx?announcement_no=01235088670
Application deadline is June 15, 2018. This position is subject to the successful completion of a criminal background check. LCSC is an EEO/AA/VETS employer. Alumni of AmeriCorps, Peace Corps, or national service are encouraged to apply. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/803363-141889
May 23, 2018
Full time
Lewis-Clark State College invites applications for the position of Administrative Assistant 1 in Workforce Training. Salary based on experience and qualifications: $13.50 - $14.00 per hour. Required Qualifications:
2-3 years' experience with general office procedures
Demonstrated excellent customer service skills
Demonstrated ability to prioritize and be detail-oriented
Proficient in Microsoft Office (Word, Excel, Power Point)
Familiarity with databases
Preferred Qualifications:
AceWare Student Manager
CTE short-term post-secondary Education
Ellucian
Responsibilities: Provides high level support services to the Special Projects Coordinator (.5), Allied Health Programmer (.45), and Director (0.5). Includes setting up appointments, creating reports, taking customer calls, processing of forms and documents and class files, generation of supply orders, coordination and arrangement of conferences. Maintains manuals and computerized registrations and file systems. Responds to inquiries of all sorts, including interpretation of laws and regulations. Application Procedure: Please upload the following documents
Letter of Interest
Resume
In addition to completing this online application, you must also take the Administrative Assistant 1 online exam found on the Idaho Division of Human Resources' website at https://www4.labor.idaho.gov/DHR/ATS/StateJobs/jobannouncement.aspx?announcement_no=01235088670
Application deadline is June 15, 2018. This position is subject to the successful completion of a criminal background check. LCSC is an EEO/AA/VETS employer. Alumni of AmeriCorps, Peace Corps, or national service are encouraged to apply. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/803363-141889
MAY 14, 2018
Paralegal [CJ-15]
American Civil Liberties Union Foundation
Criminal Law Reform Project, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Criminal Law Reform Project of the National office in New York City is seeking applicants for the full-time position of Paralegal .
OVERVIEW
The Criminal Law Reform Project seeks an end to excessively harsh crime policies that result in mass incarceration and criminalization and stand in the way of a just, equal, and humane society. To reduce the number of people entering the criminal punishment system, CLRP focuses on preventing over-incarceration and over-criminalization at the “front end” of that system. We fulfill our mission through strategic litigation and advocacy that promotes reform. Key priorities are creating robust statewide indigent defense systems to ensure that people charged with a crime have access to effective assistance of counsel; ending unnecessary and unjust pretrial detention through bail reform and other abusive pretrial practices; reforming unconstitutional and racially biased police practices; reforming our nation’s punitive drug policies, which have failed to achieve public safety and health while eroding constitutional rights and criminalizing unprecedented numbers of people, particularly people of color; challenging governmental abuses of power, particularly by police and prosecutors; and reclaiming equal protection of the laws and guaranteeing substantive and procedural due process protections at each stage of the arrest-to-sentencing process of criminal cases.
The Project is part of the ACLU's Trone Center for Justice and Equality, which also includes the National Prison Project, the Capital Punishment Project, and the Racial Justice Program. The Center seeks to transform the U.S. criminal justice system into one that views incarceration as an option of last - not first - resort; that is effective, fair, and free of racial bias; that rejects death as a legitimate form of punishment; and that is evidence-based rather than fear-based.
ROLES AND RESPONSIBILITIES
Prepare, file, review and organize litigation documents such as briefs, motions, declarations, deposition summaries, discovery requests and responses, and correspondence with co-counsel.
Maintain case files, attorneys’ correspondence files, and the CLRP litigation docket summary.
Assist with managing and coordinating the intake database.
Provide litigation support to attorneys.
Collect, analyze, and organize legal, factual, social science and other non-legal research for use in litigation documents and policy presentations; run searches on internal and external document databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations.
Prepare informational updates on criminal law reform issues for ACLU National and Affiliate staff.
Update CLRP-related content on the ACLU website.
Act as liaison among various internal departments as well as with co-counsel and partner organizations.
Act as liaison between staff attorneys and legal administrative assistants to disseminate work assigned by attorneys and provide routine and/or procedural guidance regarding work assignments;
Provide administrative support for manager review of applications for legal administrative assistant and intern positions
Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
Handle special projects and other duties as assigned.
EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree required.
A minimum of two years of paralegal or related experience preferred.
Strong research skills, including internet research.
Must have outstanding written, verbal and interpersonal skills.
Ability to work independently as well as within a team.
Experience supervising staff and interns.
Must be well organized, efficient, highly motivated, able to handle multiple tasks simultaneously and see them through to completion, work well under tight deadlines, and take initiative.
Strong computer skills with advanced knowledge and experience in Microsoft Office.
Experience creating tables of contents, tables of authorities, mail merges, and creating/inserting macros.
Basic knowledge of Westlaw is preferred.
Experience with web design, layout, and electronic posting of content is a plus.
Commitment to civil liberties, civil rights and public interest legal work is essential.
COMPENSATION
Salary for this position is $53,474. Excellent benefits package provided.
HOW TO APPLY
Please submit letter of interest, current resume, names and telephone numbers of two references, and writing sample by email to HRJobsCLRP@aclu.org – reference [CJ-15] in the subject line .
Applications will be accepted until the position is filled.
Please indicate where you learned of this job posting.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, record of arrest or conviction, and veteran status.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: HrJobsINCL@aclu.org . Correspondence sent to this address that is not related to accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
May 15, 2018
Full time
MAY 14, 2018
Paralegal [CJ-15]
American Civil Liberties Union Foundation
Criminal Law Reform Project, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Criminal Law Reform Project of the National office in New York City is seeking applicants for the full-time position of Paralegal .
OVERVIEW
The Criminal Law Reform Project seeks an end to excessively harsh crime policies that result in mass incarceration and criminalization and stand in the way of a just, equal, and humane society. To reduce the number of people entering the criminal punishment system, CLRP focuses on preventing over-incarceration and over-criminalization at the “front end” of that system. We fulfill our mission through strategic litigation and advocacy that promotes reform. Key priorities are creating robust statewide indigent defense systems to ensure that people charged with a crime have access to effective assistance of counsel; ending unnecessary and unjust pretrial detention through bail reform and other abusive pretrial practices; reforming unconstitutional and racially biased police practices; reforming our nation’s punitive drug policies, which have failed to achieve public safety and health while eroding constitutional rights and criminalizing unprecedented numbers of people, particularly people of color; challenging governmental abuses of power, particularly by police and prosecutors; and reclaiming equal protection of the laws and guaranteeing substantive and procedural due process protections at each stage of the arrest-to-sentencing process of criminal cases.
The Project is part of the ACLU's Trone Center for Justice and Equality, which also includes the National Prison Project, the Capital Punishment Project, and the Racial Justice Program. The Center seeks to transform the U.S. criminal justice system into one that views incarceration as an option of last - not first - resort; that is effective, fair, and free of racial bias; that rejects death as a legitimate form of punishment; and that is evidence-based rather than fear-based.
ROLES AND RESPONSIBILITIES
Prepare, file, review and organize litigation documents such as briefs, motions, declarations, deposition summaries, discovery requests and responses, and correspondence with co-counsel.
Maintain case files, attorneys’ correspondence files, and the CLRP litigation docket summary.
Assist with managing and coordinating the intake database.
Provide litigation support to attorneys.
Collect, analyze, and organize legal, factual, social science and other non-legal research for use in litigation documents and policy presentations; run searches on internal and external document databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations.
Prepare informational updates on criminal law reform issues for ACLU National and Affiliate staff.
Update CLRP-related content on the ACLU website.
Act as liaison among various internal departments as well as with co-counsel and partner organizations.
Act as liaison between staff attorneys and legal administrative assistants to disseminate work assigned by attorneys and provide routine and/or procedural guidance regarding work assignments;
Provide administrative support for manager review of applications for legal administrative assistant and intern positions
Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
Handle special projects and other duties as assigned.
EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree required.
A minimum of two years of paralegal or related experience preferred.
Strong research skills, including internet research.
Must have outstanding written, verbal and interpersonal skills.
Ability to work independently as well as within a team.
Experience supervising staff and interns.
Must be well organized, efficient, highly motivated, able to handle multiple tasks simultaneously and see them through to completion, work well under tight deadlines, and take initiative.
Strong computer skills with advanced knowledge and experience in Microsoft Office.
Experience creating tables of contents, tables of authorities, mail merges, and creating/inserting macros.
Basic knowledge of Westlaw is preferred.
Experience with web design, layout, and electronic posting of content is a plus.
Commitment to civil liberties, civil rights and public interest legal work is essential.
COMPENSATION
Salary for this position is $53,474. Excellent benefits package provided.
HOW TO APPLY
Please submit letter of interest, current resume, names and telephone numbers of two references, and writing sample by email to HRJobsCLRP@aclu.org – reference [CJ-15] in the subject line .
Applications will be accepted until the position is filled.
Please indicate where you learned of this job posting.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, record of arrest or conviction, and veteran status.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: HrJobsINCL@aclu.org . Correspondence sent to this address that is not related to accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
4 Seasons Heating & Air Conditioning
California, USA
We are a well-established company looking to fill a position for an Office Administrator. This position involves an extremely high level of organization, attention to detail, ability to multi-task, and the ability to prioritize tasks assigned. Applicants should have exceptional typing skills, computer literacy, and data entry speed / accuracy.
This position will involve multiple duties including but not limited to; Call Screening Customer Service Inbound Phone Sales Order Processing General office duties: faxing, filing, scanning, letter drafting, organizing, etc... Accounts receivable calls and mailings Data entry: invoicing, bill entry, payment entry Electronic entry of inventory & build assemblies And more...
Requirements: Excellent phone skills Proficient typing skills (minimum of 25 words per minute) Multi-task abilities Attention to detail High level of accuracy Dependable and Reliable Punctual Experience in the following is required: Microsoft Word, Microsoft Excel Experience in QuickBooks is a plus, but not required Speak and Write clearly in English Spanish is beneficial but not required
The position offers an excellent compensation package: Hourly based on experience. 401K Available. Growth opportunities exist.
This is a Part Time and Full time position with the potential to be a Full Time position with hours between Monday - Friday 9:00AM and 5:30PM.
How to apply? Please send an email with your resume and a cover letter. Looking to fill the position immediately.
Apr 09, 2018
Full time
We are a well-established company looking to fill a position for an Office Administrator. This position involves an extremely high level of organization, attention to detail, ability to multi-task, and the ability to prioritize tasks assigned. Applicants should have exceptional typing skills, computer literacy, and data entry speed / accuracy.
This position will involve multiple duties including but not limited to; Call Screening Customer Service Inbound Phone Sales Order Processing General office duties: faxing, filing, scanning, letter drafting, organizing, etc... Accounts receivable calls and mailings Data entry: invoicing, bill entry, payment entry Electronic entry of inventory & build assemblies And more...
Requirements: Excellent phone skills Proficient typing skills (minimum of 25 words per minute) Multi-task abilities Attention to detail High level of accuracy Dependable and Reliable Punctual Experience in the following is required: Microsoft Word, Microsoft Excel Experience in QuickBooks is a plus, but not required Speak and Write clearly in English Spanish is beneficial but not required
The position offers an excellent compensation package: Hourly based on experience. 401K Available. Growth opportunities exist.
This is a Part Time and Full time position with the potential to be a Full Time position with hours between Monday - Friday 9:00AM and 5:30PM.
How to apply? Please send an email with your resume and a cover letter. Looking to fill the position immediately.
PeopleTec is currently seeking an Administrative Assistant to provide Administrative Support to the Joint Functional Component Command for Integrated Missile Defense (JFCC IMD) for missile defense operations and planning in support of United States Strategic Command (USSTRATCOM). The effort includes administrative support to the JFCC IMD Commander, Deputy Commander, and assist J-Code and Deputy J-Code Directors.
Support the J-Code and Deputy J-Code Directors with scheduling, meeting coordination, calendar upkeep, and travel planning.
Provide Subject Matter Expertise (SME) in support of JFCC IMD video and telephone conferencing scheduling and systems.
Act as JFCC IMD s alternate TMT coordinator, and assign key tasking to the appropriate Action Officer.
Required Skills/Experience:
Must have experience supporting senior personnel with scheduling, meeting coordination, calendar upkeep, protocol, document control, and records administration.
Experience utilizing video and telephone conferencing systems.
Mastery of the Microsoft Office Suite.
Excellent verbal and written communications skills.
Travel: 0%
Must be a U.S. Citizen
A Secret clearance is required to perform this work. Candidates are required to have an active clearance upon hire, and the ability to maintain a Secret clearance level during their employment.
Education Requirements:
A complted Associates Degree; OR at least 3+ years of relevant experience.
Desired Skills :
Experience with, staff action preparation and coordination, and use
Experience with the Defense Travel System of task monitoring tool (TMT).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/762233-145621
Mar 30, 2018
Full time
PeopleTec is currently seeking an Administrative Assistant to provide Administrative Support to the Joint Functional Component Command for Integrated Missile Defense (JFCC IMD) for missile defense operations and planning in support of United States Strategic Command (USSTRATCOM). The effort includes administrative support to the JFCC IMD Commander, Deputy Commander, and assist J-Code and Deputy J-Code Directors.
Support the J-Code and Deputy J-Code Directors with scheduling, meeting coordination, calendar upkeep, and travel planning.
Provide Subject Matter Expertise (SME) in support of JFCC IMD video and telephone conferencing scheduling and systems.
Act as JFCC IMD s alternate TMT coordinator, and assign key tasking to the appropriate Action Officer.
Required Skills/Experience:
Must have experience supporting senior personnel with scheduling, meeting coordination, calendar upkeep, protocol, document control, and records administration.
Experience utilizing video and telephone conferencing systems.
Mastery of the Microsoft Office Suite.
Excellent verbal and written communications skills.
Travel: 0%
Must be a U.S. Citizen
A Secret clearance is required to perform this work. Candidates are required to have an active clearance upon hire, and the ability to maintain a Secret clearance level during their employment.
Education Requirements:
A complted Associates Degree; OR at least 3+ years of relevant experience.
Desired Skills :
Experience with, staff action preparation and coordination, and use
Experience with the Defense Travel System of task monitoring tool (TMT).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/762233-145621
*Resolve customer complaints via phone, email, mail, or social media. *Use telephones to reach out to customers and verify account information. *Greet customers warmly and ascertain problem or reason for calling. *Assist with placement of orders, refunds, or exchanges. *Take payment information and other pertinent information such as addresses and phone numbers.
Mar 29, 2018
Full time
*Resolve customer complaints via phone, email, mail, or social media. *Use telephones to reach out to customers and verify account information. *Greet customers warmly and ascertain problem or reason for calling. *Assist with placement of orders, refunds, or exchanges. *Take payment information and other pertinent information such as addresses and phone numbers.
Large car Electronics
14701 East New York Avenue, Brooklyn, NY, USA
We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory.
Responsibilities:
* Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners * Type in data provided directly from customers * Create spreadsheets with large numbers of figures without mistakes * Verify data by comparing it to source documents * Update existing data * Retrieve data from the database or electronic files as requested * Perform regular backups to ensure data preservation * Sort and organize paperwork after entering data to ensure it is not lost
Requirements:
* Proven experience as data entry clerk * Fast typing skills; Knowledge of touch typing system is strongly preferred * Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.) * Working knowledge of office equipment and computer hardware and peripheral devices * Basic understanding of databases * Good command of English both oral and written and customer service skills * Great attention to detail * High school degree or equivalent
Mar 23, 2018
Part time
We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory.
Responsibilities:
* Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners * Type in data provided directly from customers * Create spreadsheets with large numbers of figures without mistakes * Verify data by comparing it to source documents * Update existing data * Retrieve data from the database or electronic files as requested * Perform regular backups to ensure data preservation * Sort and organize paperwork after entering data to ensure it is not lost
Requirements:
* Proven experience as data entry clerk * Fast typing skills; Knowledge of touch typing system is strongly preferred * Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.) * Working knowledge of office equipment and computer hardware and peripheral devices * Basic understanding of databases * Good command of English both oral and written and customer service skills * Great attention to detail * High school degree or equivalent
¡Forme parte de una empresa exitosa con las oportunidades para aprender nuevas habilidades y desarrollar su carrera!
Este bufete de abogados brinda a nuestros empleados un empleo con los siguientes beneficios:
Beneficios médicos
Plan 401k con aporte de la empresa
Vacaciones remuneradas
Días festivos remunerados
Sueldo competitivo
Capacitación en el trabajo
Oportunidad de crecimiento y ascenso
Asistente Administrativo - es responsable de asistir en la oficina y contester los telefonos.
Responsabilidades:
Comunicarse diariamente con los clientes
Responsable de cumplir con los plazos
Ayudar con llamadas entrantes y apoya alas paralegals
Responsable de la entrada de facturas medicas y reconciliación de cuentas
Tipos diversos memorandos, correspondencia, informes y otros documentos.
Funciones de oficina diversas, incluyendo, pero no limitado a, presentación, entrada de datos, procesamiento de correo entrante / saliente
Calificaciones:
Competente en productos de oficina de Microsoft, incluyendo palabra, excel, Power-Point y Outlook.
Excelentes habilidades de comunicación verbal y escrita
Excelentes habilidades para ingresar datos
Diploma de Escuela Secundaria o GED, requerido
1-3 años de experiencia anterior de recepcionista / asistente administrativo en la industria de la ley, médico, o en una industria relacionada
Debe ser honesto, confiable y confiable y tener una actitud positiva
Debe ser capaz de trabajar independientemente o con otros en un ambiente de equipo
Capaz de realizar múltiples tareas y gestionar múltiples tareas simultáneamente
Operar equipo de oficina general, por ejemplo; fax, copiadora, escáner y etc.
Debe ser capaz de cumplir con los plazos y priorizar el trabajo basado en la urgencia
Debe ser capaz de trabajar en un entorno de ritmo rápido
Fluidez en español un plus
Notario registrado un plus
Por favor envíe su carta de interés y currículum en inglés y en español. Solo los candidatos calificados recibirán una respuesta.
Feb 13, 2018
Full time
¡Forme parte de una empresa exitosa con las oportunidades para aprender nuevas habilidades y desarrollar su carrera!
Este bufete de abogados brinda a nuestros empleados un empleo con los siguientes beneficios:
Beneficios médicos
Plan 401k con aporte de la empresa
Vacaciones remuneradas
Días festivos remunerados
Sueldo competitivo
Capacitación en el trabajo
Oportunidad de crecimiento y ascenso
Asistente Administrativo - es responsable de asistir en la oficina y contester los telefonos.
Responsabilidades:
Comunicarse diariamente con los clientes
Responsable de cumplir con los plazos
Ayudar con llamadas entrantes y apoya alas paralegals
Responsable de la entrada de facturas medicas y reconciliación de cuentas
Tipos diversos memorandos, correspondencia, informes y otros documentos.
Funciones de oficina diversas, incluyendo, pero no limitado a, presentación, entrada de datos, procesamiento de correo entrante / saliente
Calificaciones:
Competente en productos de oficina de Microsoft, incluyendo palabra, excel, Power-Point y Outlook.
Excelentes habilidades de comunicación verbal y escrita
Excelentes habilidades para ingresar datos
Diploma de Escuela Secundaria o GED, requerido
1-3 años de experiencia anterior de recepcionista / asistente administrativo en la industria de la ley, médico, o en una industria relacionada
Debe ser honesto, confiable y confiable y tener una actitud positiva
Debe ser capaz de trabajar independientemente o con otros en un ambiente de equipo
Capaz de realizar múltiples tareas y gestionar múltiples tareas simultáneamente
Operar equipo de oficina general, por ejemplo; fax, copiadora, escáner y etc.
Debe ser capaz de cumplir con los plazos y priorizar el trabajo basado en la urgencia
Debe ser capaz de trabajar en un entorno de ritmo rápido
Fluidez en español un plus
Notario registrado un plus
Por favor envíe su carta de interés y currículum en inglés y en español. Solo los candidatos calificados recibirán una respuesta.
PeopleTec, Inc.
Colorado Springs, CO, United States
PeopleTec is currently seeking an Administrative Assistant to provide Administrative Support to the Joint Functional Component Command for Integrated Missile Defense (JFCC IMD) for missile defense operations and planning in support of United States Strategic Command (USSTRATCOM). The effort includes administrative support to the JFCC IMD Commander, Deputy Commander, and assist J-Code and Deputy J-Code Directors.
Support the J-Code and Deputy J-Code Directors with scheduling, meeting coordination, calendar upkeep, and travel planning.
Provide Subject Matter Expertise (SME) in support of JFCC IMD video and telephone conferencing scheduling and systems.
Act as JFCC IMD s alternate TMT coordinator, and assign key tasking to the appropriate Action Officer.
Required Skills/Experience:
Must have experience supporting senior personnel with scheduling, meeting coordination, calendar upkeep, protocol, document control, and records administration.
Experience utilizing video and telephone conferencing systems.
Mastery of the Microsoft Office Suite.
Excellent verbal and written communications skills.
Education Requirements:
Associates Degree or at least three years of relevant experience
Desired Skills :
Experience with, staff action preparation and coordination, and use
Experience with the Defense Travel System of task monitoring tool (TMT).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/717615-145621
Jan 30, 2018
Full time
PeopleTec is currently seeking an Administrative Assistant to provide Administrative Support to the Joint Functional Component Command for Integrated Missile Defense (JFCC IMD) for missile defense operations and planning in support of United States Strategic Command (USSTRATCOM). The effort includes administrative support to the JFCC IMD Commander, Deputy Commander, and assist J-Code and Deputy J-Code Directors.
Support the J-Code and Deputy J-Code Directors with scheduling, meeting coordination, calendar upkeep, and travel planning.
Provide Subject Matter Expertise (SME) in support of JFCC IMD video and telephone conferencing scheduling and systems.
Act as JFCC IMD s alternate TMT coordinator, and assign key tasking to the appropriate Action Officer.
Required Skills/Experience:
Must have experience supporting senior personnel with scheduling, meeting coordination, calendar upkeep, protocol, document control, and records administration.
Experience utilizing video and telephone conferencing systems.
Mastery of the Microsoft Office Suite.
Excellent verbal and written communications skills.
Education Requirements:
Associates Degree or at least three years of relevant experience
Desired Skills :
Experience with, staff action preparation and coordination, and use
Experience with the Defense Travel System of task monitoring tool (TMT).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/717615-145621
Ciena Corporation
USAA Federal Savings Bank, McDermott Freeway, San Antonio, TX, United States
A customer service representative, or CSR, will act as a liaison, provide product/services information and resolve any emerging problems that our customer accounts might face with accuracy and efficiency.
The best CSRs are genuinely excited to help customers. They’re patient, empathetic, and passionately communicative. They love to talk. Customer service representatives can put themselves in their customers’ shoes and advocate for them when necessary. Customer feedback is priceless, and these CSRs can gather that for you. Problem-solving also comes naturally to customer care specialists. They are confident at troubleshooting and investigate if they don’t have enough information to resolve customer complaints.
The target is to ensure excellent service standards, respond efficiently to customer inquiries and maintain high customer satisfaction.
Jan 22, 2018
Full time
A customer service representative, or CSR, will act as a liaison, provide product/services information and resolve any emerging problems that our customer accounts might face with accuracy and efficiency.
The best CSRs are genuinely excited to help customers. They’re patient, empathetic, and passionately communicative. They love to talk. Customer service representatives can put themselves in their customers’ shoes and advocate for them when necessary. Customer feedback is priceless, and these CSRs can gather that for you. Problem-solving also comes naturally to customer care specialists. They are confident at troubleshooting and investigate if they don’t have enough information to resolve customer complaints.
The target is to ensure excellent service standards, respond efficiently to customer inquiries and maintain high customer satisfaction.
Under immediate supervision, responds to phone calls received to the Call Center; responds with information, assistance, or transfers the call to appropriate person or department; records information regarding calls, into a database; assists with marketing projects or department related activities. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES May include any and/or all of the following: Responds to caller general information requests and/or inquiries; refers caller to most qualified area. Tracks calls appropriately; gathers necessary demographic or other pertinent information and enters into database. Maintains physician and clinical service information, as well as information regarding studies and special programs. Facilitates physician consultation requests; assists with patient referrals; transfers callers to clinical departments, as needed. Schedules patient appointments; pre-registers patients; obtains patient demographic and insurance information and updates IDX; cancels/reschedules appointments associated with calls received from TeleVox system. Pre-screens patients for clinical studies; serves as backup to registration; provides assistance with scheduling and interface reports and edits. Assists marketing department with event registration, coordination, and reporting; performs other duties as assigned. KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Knowledge of modern office equipment and procedures Strong verbal and written communication skills Interpersonal/human relations skills Organizational/planning skills Supervisory skills Attentiveness to detail Ability to type and operate word processing programs Ability to prioritize duties, delegate responsibilities, and evaluate the work of others Ability to maintain confidentiality and professionalism Ability to work efficiently and cooperatively MINIMUM QUALIFICATIONS Education and experience equivalent to: High school diploma; supplemented with two (2) years of customer service or related field.
Jan 15, 2018
Full time
Under immediate supervision, responds to phone calls received to the Call Center; responds with information, assistance, or transfers the call to appropriate person or department; records information regarding calls, into a database; assists with marketing projects or department related activities. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES May include any and/or all of the following: Responds to caller general information requests and/or inquiries; refers caller to most qualified area. Tracks calls appropriately; gathers necessary demographic or other pertinent information and enters into database. Maintains physician and clinical service information, as well as information regarding studies and special programs. Facilitates physician consultation requests; assists with patient referrals; transfers callers to clinical departments, as needed. Schedules patient appointments; pre-registers patients; obtains patient demographic and insurance information and updates IDX; cancels/reschedules appointments associated with calls received from TeleVox system. Pre-screens patients for clinical studies; serves as backup to registration; provides assistance with scheduling and interface reports and edits. Assists marketing department with event registration, coordination, and reporting; performs other duties as assigned. KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Knowledge of modern office equipment and procedures Strong verbal and written communication skills Interpersonal/human relations skills Organizational/planning skills Supervisory skills Attentiveness to detail Ability to type and operate word processing programs Ability to prioritize duties, delegate responsibilities, and evaluate the work of others Ability to maintain confidentiality and professionalism Ability to work efficiently and cooperatively MINIMUM QUALIFICATIONS Education and experience equivalent to: High school diploma; supplemented with two (2) years of customer service or related field.
Growing healthcare company seeking administrative professional to join our growing organization. This individual will be heavily involved in the development of daily/weekly/monthly reports for internal and external vendors. Analysis of data will also be required. Extreme proficiency with Excel is required. Candidates will be asked to demonstrate Excels skills and knowledge during interview. Responsibilities and Duties: Work closely with leadership team and clients to run daily, weekly, monthly, quarterly reports Once reports processed, reformat reports for ease of comprehension Analyze reports to ensure completeness and accuracy Assist with client setup Perform other job-related duties as assigned Qualifications: High School Diploma or equivalent Extreme knowledge of Excels (Candidates will be tested during interview) Ability to work within time constraints Extreme attention to detail High level of organization At least one year of prior experience required Salary: $45.00 to $75.00 /hour Required education: High school or equivalent Required experience: Excels: 1 year
Jan 12, 2018
Full time
Growing healthcare company seeking administrative professional to join our growing organization. This individual will be heavily involved in the development of daily/weekly/monthly reports for internal and external vendors. Analysis of data will also be required. Extreme proficiency with Excel is required. Candidates will be asked to demonstrate Excels skills and knowledge during interview. Responsibilities and Duties: Work closely with leadership team and clients to run daily, weekly, monthly, quarterly reports Once reports processed, reformat reports for ease of comprehension Analyze reports to ensure completeness and accuracy Assist with client setup Perform other job-related duties as assigned Qualifications: High School Diploma or equivalent Extreme knowledge of Excels (Candidates will be tested during interview) Ability to work within time constraints Extreme attention to detail High level of organization At least one year of prior experience required Salary: $45.00 to $75.00 /hour Required education: High school or equivalent Required experience: Excels: 1 year
