WCBD-TV of Nexstar Broadcasting, Inc. in Charleston, SC, is seeking our next Full Time Local Sales Assistant/Front Desk Team Member. The ideal candidate will have the desire to grow and become a Sales Account Executive. The Sales Assistant works with the Sales Department and a team of Account Executives to facilitate order entry, traffic, accounting and all clerical functions required by the Sales Department and Front Desk as needed.
Essential Duties and Responsibilities
Will be housed at the Station's Front Desk and perform Receptionist duties
Perform all clerical functions for the Sales Department
Maintain awareness of the most current traffic/copy policies, practices and procedures
Enter orders into Wide Orbit traffic system
Compile accounts receivable information for Account Executives and Management
Resolve logistical issues in coordination of on air spot placement
Back up other members of our Sales Assistant Team, handling overflow on an as needed basis
Perform other duties as assigned
*** Experience with Wide Orbit Traffic and Microsoft Office preferred.
Requirements & Skills:
High School diploma
Fluency in English
Excellent communication skills, both oral and written
Minimum one year’s experience in clerical support or administrative assistance, preferably in the sales or media fields
Proficiency with computers, telephones, copiers, scanners, fax machines and other office equipment
Physical Demands & Work Environment:
The Sales Assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions.
Nov 16, 2018
Full time
WCBD-TV of Nexstar Broadcasting, Inc. in Charleston, SC, is seeking our next Full Time Local Sales Assistant/Front Desk Team Member. The ideal candidate will have the desire to grow and become a Sales Account Executive. The Sales Assistant works with the Sales Department and a team of Account Executives to facilitate order entry, traffic, accounting and all clerical functions required by the Sales Department and Front Desk as needed.
Essential Duties and Responsibilities
Will be housed at the Station's Front Desk and perform Receptionist duties
Perform all clerical functions for the Sales Department
Maintain awareness of the most current traffic/copy policies, practices and procedures
Enter orders into Wide Orbit traffic system
Compile accounts receivable information for Account Executives and Management
Resolve logistical issues in coordination of on air spot placement
Back up other members of our Sales Assistant Team, handling overflow on an as needed basis
Perform other duties as assigned
*** Experience with Wide Orbit Traffic and Microsoft Office preferred.
Requirements & Skills:
High School diploma
Fluency in English
Excellent communication skills, both oral and written
Minimum one year’s experience in clerical support or administrative assistance, preferably in the sales or media fields
Proficiency with computers, telephones, copiers, scanners, fax machines and other office equipment
Physical Demands & Work Environment:
The Sales Assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions.
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
Responsible for answering Membership Services telephone, emails, RSVPs and online inquiries. Sells and processes new memberships & renewals. Provides general assistance and stewardship to members and donors. Serves as back up assisting in the Visitor Pavilion Membership Desk operations staff as needed. Under the direction of the Membership Manager, implement Membership events & activities, to include but not limited to Friends events, Member Previews, Coffees, etc. with possible weekend or event hours. Initiates event work orders and attends weekly calendar meetings. Works with Membership Manager to develop and implement timelines to ensure logistics, staffing, and membership goals are met, by partnering with other departments including Admissions, Marketing, IT, Events, Education, Development, etc. Updates and maintains membership RSVP manually and in Membership databases (CRM, Tessitura). May assist Membership Manager in creating copy for collateral and other communications to include: e-blasts, inserts, flyers, etc. Responsible for mailings, communications, and record keeping for membership affiliation groups, such as Friends groups, and their members. Responsible for mailings such as member renewals and gift acknowledgements. Produce mailing lists, membership cards, and gift & membership acknowledgement letters. Exports/merges data from the database into spreadsheets and/or documents as needed. Maintains membership databases and files (CRM and Tessitura). Serves as backup for the FSU Foundation/Ringling Database Administrator for the renewal and fulfillment process specific to membership program. Researches and makes recommendations to improve internal processes and procedures. Responsible for coordinating Membership Department Volunteers: Responsible for recruiting, training and scheduling to include assisting in organizing & presenting at training sessions, and identifying & developing future volunteer training opportunities. Provides administrative support. Orders/maintains supplies, initiates expenditure requests & produces work orders. Other duties as assigned.
Qualifications
High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years. Ability to communicate effectively verbally, to include addressing customer concerns via phone inquires, and in writing. Ability to prioritize, organize and perform multiple work assignments simultaneously. Knowledge of office practices, procedures, and etiquette. Knowledge of Customer Relationship Management Software Databases, such as Blackbaud and Tessitura, or the ability to learn. Knowledge of basic computer operating systems and applicable software, such as Microsoft Office Suite. Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events. Ability to demonstrate effective customer service skills and to establish and maintain effective working relationships.
Preferred
Previous experience with Customer Relationship Management Software Databases (Blackbaud, Tessitura). Previous experience in non-profit, museum, or educational settings. Experience with membership programs or institutional development. Experience interacting with the public and providing excellent customer service.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Nov 16, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
Responsible for answering Membership Services telephone, emails, RSVPs and online inquiries. Sells and processes new memberships & renewals. Provides general assistance and stewardship to members and donors. Serves as back up assisting in the Visitor Pavilion Membership Desk operations staff as needed. Under the direction of the Membership Manager, implement Membership events & activities, to include but not limited to Friends events, Member Previews, Coffees, etc. with possible weekend or event hours. Initiates event work orders and attends weekly calendar meetings. Works with Membership Manager to develop and implement timelines to ensure logistics, staffing, and membership goals are met, by partnering with other departments including Admissions, Marketing, IT, Events, Education, Development, etc. Updates and maintains membership RSVP manually and in Membership databases (CRM, Tessitura). May assist Membership Manager in creating copy for collateral and other communications to include: e-blasts, inserts, flyers, etc. Responsible for mailings, communications, and record keeping for membership affiliation groups, such as Friends groups, and their members. Responsible for mailings such as member renewals and gift acknowledgements. Produce mailing lists, membership cards, and gift & membership acknowledgement letters. Exports/merges data from the database into spreadsheets and/or documents as needed. Maintains membership databases and files (CRM and Tessitura). Serves as backup for the FSU Foundation/Ringling Database Administrator for the renewal and fulfillment process specific to membership program. Researches and makes recommendations to improve internal processes and procedures. Responsible for coordinating Membership Department Volunteers: Responsible for recruiting, training and scheduling to include assisting in organizing & presenting at training sessions, and identifying & developing future volunteer training opportunities. Provides administrative support. Orders/maintains supplies, initiates expenditure requests & produces work orders. Other duties as assigned.
Qualifications
High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years. Ability to communicate effectively verbally, to include addressing customer concerns via phone inquires, and in writing. Ability to prioritize, organize and perform multiple work assignments simultaneously. Knowledge of office practices, procedures, and etiquette. Knowledge of Customer Relationship Management Software Databases, such as Blackbaud and Tessitura, or the ability to learn. Knowledge of basic computer operating systems and applicable software, such as Microsoft Office Suite. Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events. Ability to demonstrate effective customer service skills and to establish and maintain effective working relationships.
Preferred
Previous experience with Customer Relationship Management Software Databases (Blackbaud, Tessitura). Previous experience in non-profit, museum, or educational settings. Experience with membership programs or institutional development. Experience interacting with the public and providing excellent customer service.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
The John and Mable Ringling Museum of Art in Sarasota, Florida, will be offering paid internships to be held for ten weeks, from June 3 – August 8, 2019. The internships are available in the following departments:
Archives
Conservation
Curatorial
Education
Grounds
Library
Interns earn $11.50 per hour and are paid bi-weekly. Interns are responsible for their own housing (the Museum will assist with locating nearby rentals).
The application deadline is February 15, 2019.
International applicants must have a current US Visa and be eligible to work in the US. The positions require fingerprinting. The Museum encourages students from all backgrounds to apply and is committed to a culturally diverse group.
Education requirements, additional information and application materials may be found on the Museum’s website at https://www.ringling.org/internships-fellowships .
Nov 14, 2018
Intern
The John and Mable Ringling Museum of Art in Sarasota, Florida, will be offering paid internships to be held for ten weeks, from June 3 – August 8, 2019. The internships are available in the following departments:
Archives
Conservation
Curatorial
Education
Grounds
Library
Interns earn $11.50 per hour and are paid bi-weekly. Interns are responsible for their own housing (the Museum will assist with locating nearby rentals).
The application deadline is February 15, 2019.
International applicants must have a current US Visa and be eligible to work in the US. The positions require fingerprinting. The Museum encourages students from all backgrounds to apply and is committed to a culturally diverse group.
Education requirements, additional information and application materials may be found on the Museum’s website at https://www.ringling.org/internships-fellowships .
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Volunteer Services Program Associate serves the Volunteer Services Department and is under the Volunteer Program Coordinator. Responsibilities of the role will include: Coordinates volunteer recruitment and intake processes; responds to inquiries; schedules and conducts prospect interviews; arranges for volunteer placement and training; maintains application and orientation materials. Maintains volunteer database. Ensures volunteer hours are recorded accurately. Produces basic reports. Coordinates Volunteer Services Department programs and events: prepares work orders and attends regular planning meetings, monitors program expenses. Recruits volunteer assistance for museum and public events. Supports the Volunteer Services Advisory Council by assisting with meeting scheduling, work orders, and calendar preparation. Serves as staff representative to committees. Facilitates volunteer communication and assists in administering perks. Prepares routine correspondence, acknowledgements, and monthly birthday mail-out. Distributes ID badges. Researches and prepares expenditure requests; secures purchase orders; prepares receiving reports. Distributes mail within department.
Qualifications
High school diploma or equivalency and four years of related work experience. (Note: or a combination of post high education and experience equal to four years.) Experience demonstrating effective customer service skills. Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices. Experience with applicable computer applications to include working with databases and software such as MS Office. Ability to learn systems such as Volgistics. Experience with office practices, procedures, and etiquette. Ability to communicate effectively verbally and in writing.
Preferred
Bachelor's degree and two years experience in Volunteer coordination. Experience with Volgistics.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida--which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens--is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Nov 08, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Volunteer Services Program Associate serves the Volunteer Services Department and is under the Volunteer Program Coordinator. Responsibilities of the role will include: Coordinates volunteer recruitment and intake processes; responds to inquiries; schedules and conducts prospect interviews; arranges for volunteer placement and training; maintains application and orientation materials. Maintains volunteer database. Ensures volunteer hours are recorded accurately. Produces basic reports. Coordinates Volunteer Services Department programs and events: prepares work orders and attends regular planning meetings, monitors program expenses. Recruits volunteer assistance for museum and public events. Supports the Volunteer Services Advisory Council by assisting with meeting scheduling, work orders, and calendar preparation. Serves as staff representative to committees. Facilitates volunteer communication and assists in administering perks. Prepares routine correspondence, acknowledgements, and monthly birthday mail-out. Distributes ID badges. Researches and prepares expenditure requests; secures purchase orders; prepares receiving reports. Distributes mail within department.
Qualifications
High school diploma or equivalency and four years of related work experience. (Note: or a combination of post high education and experience equal to four years.) Experience demonstrating effective customer service skills. Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices. Experience with applicable computer applications to include working with databases and software such as MS Office. Ability to learn systems such as Volgistics. Experience with office practices, procedures, and etiquette. Ability to communicate effectively verbally and in writing.
Preferred
Bachelor's degree and two years experience in Volunteer coordination. Experience with Volgistics.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida--which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens--is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range of up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
PeopleTec is seeking a Protocol Analyst to support our Colorado Springs, CO operations.
Candidate will provide administrative and protocol and event management support to Command group, Management Board, and Program Directors including, military protocol and meeting support for award ceremonies, retirements, internal agency events and meetings; Administrative functions include receiving calls and visitors courteously, prepare sign-in sheets and maintain related records. Candidate may also determine methods and procedures on new assignments and provide guidance to other personnel. The Protocol & Event Management Analyst will assist in protocol and event management activities to include site selection, event set-up and design and on-site administration and logistics for meetings, conferences and events. Candidate will also assist in scheduling, coordination and logistics for distinguished visitor support in cooperation with Department of State offices, Embassies, and Ministries of Defense offices and will assist with customs and cultural etiquette and manage Agency flag etiquette.
The Protocol & Event Management Analyst will coordinate with local security activities to arrange base access and restricted area badges for visitors; oversee registration for multiple conferences with large numbers of attendees; operate audio and video systems in several conference rooms, providing Video Teleconferencing; and may be required to drive distinguished visitors in and out of restricted areas and the local community. This position will sometimes require weekend and/or nighttime work.
Required Skills/Experience:
Protocol and/or Event Management experience and Military Experience/Knowledge of Military Protocol
Candidate must be capable of working independently with minimal direction.
Candidate must possess strong verbal, communication and writing skills; must be able to lift up to 50lbs and have the ability to multi-task and complete assignments on schedule.
Must have experience working in a team environment.
Candidate must exhibit strong management skills in organizing, negotiating and executing multiple events for senior officials.
Competency in Microsoft Office including PowerPoint, Word and Excel is required.
Must have a current driver's license.
Must be a U.S. Citizen
A U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree is required with 6+ years of directly traceable experience. Directly related experience (or certifications) may be substituted in lieu of a degree.
Desired Skills/Experience:
Strong leadership skills and experience desired.
Certifications or documented training in Protocol and Event Management strongly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/929005-145621
Nov 05, 2018
Full time
PeopleTec is seeking a Protocol Analyst to support our Colorado Springs, CO operations.
Candidate will provide administrative and protocol and event management support to Command group, Management Board, and Program Directors including, military protocol and meeting support for award ceremonies, retirements, internal agency events and meetings; Administrative functions include receiving calls and visitors courteously, prepare sign-in sheets and maintain related records. Candidate may also determine methods and procedures on new assignments and provide guidance to other personnel. The Protocol & Event Management Analyst will assist in protocol and event management activities to include site selection, event set-up and design and on-site administration and logistics for meetings, conferences and events. Candidate will also assist in scheduling, coordination and logistics for distinguished visitor support in cooperation with Department of State offices, Embassies, and Ministries of Defense offices and will assist with customs and cultural etiquette and manage Agency flag etiquette.
The Protocol & Event Management Analyst will coordinate with local security activities to arrange base access and restricted area badges for visitors; oversee registration for multiple conferences with large numbers of attendees; operate audio and video systems in several conference rooms, providing Video Teleconferencing; and may be required to drive distinguished visitors in and out of restricted areas and the local community. This position will sometimes require weekend and/or nighttime work.
Required Skills/Experience:
Protocol and/or Event Management experience and Military Experience/Knowledge of Military Protocol
Candidate must be capable of working independently with minimal direction.
Candidate must possess strong verbal, communication and writing skills; must be able to lift up to 50lbs and have the ability to multi-task and complete assignments on schedule.
Must have experience working in a team environment.
Candidate must exhibit strong management skills in organizing, negotiating and executing multiple events for senior officials.
Competency in Microsoft Office including PowerPoint, Word and Excel is required.
Must have a current driver's license.
Must be a U.S. Citizen
A U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree is required with 6+ years of directly traceable experience. Directly related experience (or certifications) may be substituted in lieu of a degree.
Desired Skills/Experience:
Strong leadership skills and experience desired.
Certifications or documented training in Protocol and Event Management strongly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/929005-145621
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Education & Events Program Associate provides administrative and financial support for the Education and Events departments at The Ringling. Also serves as the School & Community Group Liaison for Education. Responsibilities will include: - Provides program support to Education staff. Maintains spreadsheet of honorarium speakers, prepares and sends letters of interest, obtains new vendor information, prepares and sends invoices, and tracks and pursues all associated paperwork. Maintains filing system for Head of Educational Programs and Education department purchases orders. Submits work orders to ITS, Facilities, and Events as needed. - Provides program support to Events staff. Maintains spreadsheet of all weddings and rentals, posts information on Outlook Events Calendar, and tracks when rental payments and deposits are due. Enters new rental clients into Tessitura and prepares payment forms for all rental deposits and payments. Processes complimentary wedding membership forms and damage deposit refund request forms following wedding events. Uploads work orders to Events Public Calendar. Monitors and provides catering invoices to Events Manager for review and approval. - Maintains budgetary and financial information for Education and Events departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders, and processes invoices for payment. Uses SunTrust credit card to make purchases and prepares required documentation. Orders office supplies for the department as needed. - Coordinates school and community group logistics including meeting and checking-in groups in cooperation with Security, Admissions, and Visitor Services. Communicates with teachers and/or administrators and confirms dates, times, and number of students/participants, and identifies any special needs or requests and informs appropriate Education staff member. Enters tour information into Tessitura. Ensures follow-up after visits are booked with teachers or administrators. Compiles group packets prior to visit. Maintains school/community tour docent check-in station. Coordinates School Tour Liaison volunteers. Assist with tracking and entering data of school/community tour activity and docent participation. - Assists Education staff with the implementation and facilitation of programs including organization and preparation of materials and handouts, name badges, event set-up, scheduling, registration, and other assignments as needed. Attends weekly calendar meetings. Assists in facilitating every day department operations and special projects. Compiles data and organizes information for reports as needed. - Performs other duties and projects as assigned.
Qualifications
High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Ability to track and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel & Outlook, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Previous customer service experience.
Preferred
The ideal candidate would also possess: - Purchasing experience. - Budget tracking experience. - Prior experience in an accounting setting. - Previous experience working in a museum, events, or education setting.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated Salary Range is up to $30,000 per year + Florida state benefits available (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Oct 19, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Education & Events Program Associate provides administrative and financial support for the Education and Events departments at The Ringling. Also serves as the School & Community Group Liaison for Education. Responsibilities will include: - Provides program support to Education staff. Maintains spreadsheet of honorarium speakers, prepares and sends letters of interest, obtains new vendor information, prepares and sends invoices, and tracks and pursues all associated paperwork. Maintains filing system for Head of Educational Programs and Education department purchases orders. Submits work orders to ITS, Facilities, and Events as needed. - Provides program support to Events staff. Maintains spreadsheet of all weddings and rentals, posts information on Outlook Events Calendar, and tracks when rental payments and deposits are due. Enters new rental clients into Tessitura and prepares payment forms for all rental deposits and payments. Processes complimentary wedding membership forms and damage deposit refund request forms following wedding events. Uploads work orders to Events Public Calendar. Monitors and provides catering invoices to Events Manager for review and approval. - Maintains budgetary and financial information for Education and Events departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders, and processes invoices for payment. Uses SunTrust credit card to make purchases and prepares required documentation. Orders office supplies for the department as needed. - Coordinates school and community group logistics including meeting and checking-in groups in cooperation with Security, Admissions, and Visitor Services. Communicates with teachers and/or administrators and confirms dates, times, and number of students/participants, and identifies any special needs or requests and informs appropriate Education staff member. Enters tour information into Tessitura. Ensures follow-up after visits are booked with teachers or administrators. Compiles group packets prior to visit. Maintains school/community tour docent check-in station. Coordinates School Tour Liaison volunteers. Assist with tracking and entering data of school/community tour activity and docent participation. - Assists Education staff with the implementation and facilitation of programs including organization and preparation of materials and handouts, name badges, event set-up, scheduling, registration, and other assignments as needed. Attends weekly calendar meetings. Assists in facilitating every day department operations and special projects. Compiles data and organizes information for reports as needed. - Performs other duties and projects as assigned.
Qualifications
High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Ability to track and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel & Outlook, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Previous customer service experience.
Preferred
The ideal candidate would also possess: - Purchasing experience. - Budget tracking experience. - Prior experience in an accounting setting. - Previous experience working in a museum, events, or education setting.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated Salary Range is up to $30,000 per year + Florida state benefits available (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate, Collections, provides administrative and financial support for the Collections, Archives, and Library departments at The Ringling. Responsibilities will include: - Maintains budgetary and financial information for Archives, Library, and Collections: including Registration, Conservation, and Design and Prep departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders. Processes invoices for payment. Orders office supplies and assists with travel requests as needed. Uses SunTrust credit card to make purchases and prepares required documentation. Submits work orders as needed to ITS, Facilities, and Events. Attends weekly calendar meetings. Responsible for general office support including filing, data compilation and entry, generating reports, and developing written correspondence. - Assists Collections, Archives, and Library staff with the implementation and facilitation of everyday department operations, initiatives, and projects, which may include art handling (under the training and supervision of authorized staff). Supports acquisitions by processing paperwork and recording data in the appropriate database. Works with Collections, Archives, and Library to purchase specialized items necessary for object preservation, storage and display. - Provides exhibition support to Collections. Assists with exhibition logistics including scheduling and attending cross departmental meetings, taking notes in order to provide a summary of agenda items, and to recap assigned tasks for the exhibition/program. Coordinates documentation of exhibitions including, but not limited to, scheduling photographers, recording object locations, and filing exhibition materials. Serves as primary contact for the preparation and distribution of interdepartmental communications. Processes paperwork for engaging independent contractors. - Provides administrative support for the Design and Prep department by serving as a primary contact for coordinating schedules and communications among Preparators under the direction of the Chief Preparator. Drives State vehicle to pick up and purchase last minute supplies needed urgently by the Design and Prep department for exhibition purposes. Assists with disaster preparedness and recovery efforts as needed. - Processes mail for The Ringling. Processes all outgoing U.S. mail using postage machine. Sorts all incoming U.S. mail and interoffice mail into Mail Cart. Maintains postage machine (adds water and tape, orders supplies and repairs, and adds money, as needed). Runs monthly mail reports to provide to Accounting Department. Creates shipping/mailing labels and orders shipping supplies. - Performs other duties and projects as assigned.
Qualifications
High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Valid Class E Driver License or the ability to obtain upon hire. Ability to prepare and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Experience in transcribing notes and compiling information.
Preferred
The ideal candidate would also possess: -Purchasing experience. -Budget tracking experience. -Prior experience in an accounting setting. -Customer service experience. -Previous experience working in a museum, library, archive, or collection setting.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Oct 19, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate, Collections, provides administrative and financial support for the Collections, Archives, and Library departments at The Ringling. Responsibilities will include: - Maintains budgetary and financial information for Archives, Library, and Collections: including Registration, Conservation, and Design and Prep departments. Monitors all budgets and reconciles expenses against monthly accounting budget reports. Prepares expenditure requests and purchase orders. Processes invoices for payment. Orders office supplies and assists with travel requests as needed. Uses SunTrust credit card to make purchases and prepares required documentation. Submits work orders as needed to ITS, Facilities, and Events. Attends weekly calendar meetings. Responsible for general office support including filing, data compilation and entry, generating reports, and developing written correspondence. - Assists Collections, Archives, and Library staff with the implementation and facilitation of everyday department operations, initiatives, and projects, which may include art handling (under the training and supervision of authorized staff). Supports acquisitions by processing paperwork and recording data in the appropriate database. Works with Collections, Archives, and Library to purchase specialized items necessary for object preservation, storage and display. - Provides exhibition support to Collections. Assists with exhibition logistics including scheduling and attending cross departmental meetings, taking notes in order to provide a summary of agenda items, and to recap assigned tasks for the exhibition/program. Coordinates documentation of exhibitions including, but not limited to, scheduling photographers, recording object locations, and filing exhibition materials. Serves as primary contact for the preparation and distribution of interdepartmental communications. Processes paperwork for engaging independent contractors. - Provides administrative support for the Design and Prep department by serving as a primary contact for coordinating schedules and communications among Preparators under the direction of the Chief Preparator. Drives State vehicle to pick up and purchase last minute supplies needed urgently by the Design and Prep department for exhibition purposes. Assists with disaster preparedness and recovery efforts as needed. - Processes mail for The Ringling. Processes all outgoing U.S. mail using postage machine. Sorts all incoming U.S. mail and interoffice mail into Mail Cart. Maintains postage machine (adds water and tape, orders supplies and repairs, and adds money, as needed). Runs monthly mail reports to provide to Accounting Department. Creates shipping/mailing labels and orders shipping supplies. - Performs other duties and projects as assigned.
Qualifications
High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years. Valid Class E Driver License or the ability to obtain upon hire. Ability to prepare and monitor budget information. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Knowledge of office practices, procedures, and etiquette. Ability to prioritize, organize and perform multiple work assignments simultaneously. Experience in transcribing notes and compiling information.
Preferred
The ideal candidate would also possess: -Purchasing experience. -Budget tracking experience. -Prior experience in an accounting setting. -Customer service experience. -Previous experience working in a museum, library, archive, or collection setting.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, with willingness to meet each challenge directly. Candidates must be comfortable with computers, general office tasks, as well as excel at both verbal and written communication.
Administrative Assistant Responsibilities:
-Handling office tasks, such as filing, setting up orientations and meetings, as well as reordering supplies -Scheduling interviews and screenings -Answering phone calls and routing callers to the appropriate party -Using computers to track applicant information, reports, as well as -Greet and assist applicants/visitors -Maintain polite and professional communication via phone and email.
Administrative Assistant Requirements:
-Previous administrative or HR experience -Excellent computer skills, proficient in all Microsoft Office products -Attention to detail with strong organizational skills with the ability to multi task -Desire to be proactive and create a positive experience for others. -Excellent time management skills and the ability to prioritize work load -HS diploma or GED
Oct 16, 2018
Full time
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, with willingness to meet each challenge directly. Candidates must be comfortable with computers, general office tasks, as well as excel at both verbal and written communication.
Administrative Assistant Responsibilities:
-Handling office tasks, such as filing, setting up orientations and meetings, as well as reordering supplies -Scheduling interviews and screenings -Answering phone calls and routing callers to the appropriate party -Using computers to track applicant information, reports, as well as -Greet and assist applicants/visitors -Maintain polite and professional communication via phone and email.
Administrative Assistant Requirements:
-Previous administrative or HR experience -Excellent computer skills, proficient in all Microsoft Office products -Attention to detail with strong organizational skills with the ability to multi task -Desire to be proactive and create a positive experience for others. -Excellent time management skills and the ability to prioritize work load -HS diploma or GED
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Office Coordinator to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do!
As an Administrative Office Coordinator, you will provide administrative support to the entire OregONEligibility Integrated Eligibility (IE ) Program team. You will act on behalf of the IE & Project Director and core project team to coordinate logistics, procurement, orientation, program and project support, and other activities. You will establish and maintain administrative standards, policies, procedures and workflow to help ensure project timeframes and deadlines are met. Yu will also deal with sensitive issues and information that requires confidentiality; the individuals and situations involved must be handled with tact and diplomacy. Program Administrative Support:
Assists in assuring compliance with Program deadlines and timeframes.
Assists with the definition, documentation, and communication of Program and Project standards, processes, and expectations.
Monitors program and project operations to ensure compliance with established standards and processes.
Establishes and maintains Program administrative standards, procedures, and workflow. Develops and maintains written desk procedures as necessary.
Monitors and helps ensure Program documents meet IE and OIS electronic documentation standards.
Participates in IE and OIS work groups related to Program tasks. Creates and edits, or coordinates creation and editing of large, complex Program documents and spreadsheets as needed.
Coordinates office supply orders with reception.
Coordinates Program logistics with the facility's Office Manager; including phone moves, equipment control, ergonomic assessments, etc.
Maintains SharePoint site for the Program, including page edits and access requests
Program Communication Support:
Exercises care in communication and handling of confidential information, coordinating and following up as necessary on assignments and actions resulting from telephone calls, emails, and letters.
Provides information, resolves problems. Provides project updates and status reports as requested.
Develops and implements uniform formats of correspondence. Prepares and manages project correspondence.
Establishes and maintains procedures and other controls necessary in carrying out assigned activities.
Drafts memorandums and letters as necessary for Program Management team.
Maintains Program organizational charts, phone lists, and distribution lists.
Meeting Coordination:
Coordinates and schedules multiple Program and Project meetings.
Documents and distributes meeting minutes, action items and agendas for meetings; requiring an understanding of multiple program activities and work efforts.
Other:
Consistently treats customers, stakeholders, partners, vendors and co-workers with dignity and respect. Creates and maintains a work environment that is respectful and accepting of diversity.
What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are an Administrative Office Coordinator , don't delay, apply today!
This is a full-time, limited duration positions that is classified and represented by a union. This position will be located in Salem at 550 Capitol Street NE. These limited duration positions are currently scheduled through June 30th, 2019. Employment beyond June 30th, 2019, will be dependent upon available funding and the needs of the program at that time.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Proficiency in Microsoft Word, Excel, PowerPoint or similar programs.
Experience using Microsoft Outlook.
Experience using Microsoft SharePoint.
Experience taking minutes: Including capturing decisions, action items, future agenda items, and the conversation.
Ability to carry out and support administrative tasks for multiple managers, and project staff.
Ability to increase team efficiency.
Excellent written and verbal communication and presentation skills.
Proficiency in preparing meeting agendas and taking minutes.
Ability to get answers from executives with limited availability.
Experience in promoting a culturally competent and diverse work environment.
Oct 15, 2018
Full time
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Office Coordinator to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do!
As an Administrative Office Coordinator, you will provide administrative support to the entire OregONEligibility Integrated Eligibility (IE ) Program team. You will act on behalf of the IE & Project Director and core project team to coordinate logistics, procurement, orientation, program and project support, and other activities. You will establish and maintain administrative standards, policies, procedures and workflow to help ensure project timeframes and deadlines are met. Yu will also deal with sensitive issues and information that requires confidentiality; the individuals and situations involved must be handled with tact and diplomacy. Program Administrative Support:
Assists in assuring compliance with Program deadlines and timeframes.
Assists with the definition, documentation, and communication of Program and Project standards, processes, and expectations.
Monitors program and project operations to ensure compliance with established standards and processes.
Establishes and maintains Program administrative standards, procedures, and workflow. Develops and maintains written desk procedures as necessary.
Monitors and helps ensure Program documents meet IE and OIS electronic documentation standards.
Participates in IE and OIS work groups related to Program tasks. Creates and edits, or coordinates creation and editing of large, complex Program documents and spreadsheets as needed.
Coordinates office supply orders with reception.
Coordinates Program logistics with the facility's Office Manager; including phone moves, equipment control, ergonomic assessments, etc.
Maintains SharePoint site for the Program, including page edits and access requests
Program Communication Support:
Exercises care in communication and handling of confidential information, coordinating and following up as necessary on assignments and actions resulting from telephone calls, emails, and letters.
Provides information, resolves problems. Provides project updates and status reports as requested.
Develops and implements uniform formats of correspondence. Prepares and manages project correspondence.
Establishes and maintains procedures and other controls necessary in carrying out assigned activities.
Drafts memorandums and letters as necessary for Program Management team.
Maintains Program organizational charts, phone lists, and distribution lists.
Meeting Coordination:
Coordinates and schedules multiple Program and Project meetings.
Documents and distributes meeting minutes, action items and agendas for meetings; requiring an understanding of multiple program activities and work efforts.
Other:
Consistently treats customers, stakeholders, partners, vendors and co-workers with dignity and respect. Creates and maintains a work environment that is respectful and accepting of diversity.
What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are an Administrative Office Coordinator , don't delay, apply today!
This is a full-time, limited duration positions that is classified and represented by a union. This position will be located in Salem at 550 Capitol Street NE. These limited duration positions are currently scheduled through June 30th, 2019. Employment beyond June 30th, 2019, will be dependent upon available funding and the needs of the program at that time.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Proficiency in Microsoft Word, Excel, PowerPoint or similar programs.
Experience using Microsoft Outlook.
Experience using Microsoft SharePoint.
Experience taking minutes: Including capturing decisions, action items, future agenda items, and the conversation.
Ability to carry out and support administrative tasks for multiple managers, and project staff.
Ability to increase team efficiency.
Excellent written and verbal communication and presentation skills.
Proficiency in preparing meeting agendas and taking minutes.
Ability to get answers from executives with limited availability.
Experience in promoting a culturally competent and diverse work environment.
Special Assistant to the Chief Financial Officer [ADMU-61] - Finance Department, New York, NY
Office: National Offices, New York, NY
Location: New York
OCTOBER 11, 2018
Special Assistant to the Chief Financial Officer [ADMU-61]
American Civil Liberties Union
Finance Department, New York, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
OVERVIEW
The American Civil Liberties Union is seeking a Special Assistant to the Chief Financial Officer who will support the Chief Finance Officer (CFO) and will be responsible for logistical and administrative support for the entire Finance Department. The Special Assistant to the Chief Financial Officer will also work as a liaison between the CFO and ACLU National and Affiliate staff.
ROLES AND RESPONSIBILITIES
The Assistant to the Chief Financial Officer will be responsible for:
Providing administrative support to the New York-based Finance department.
Serving as the primary point of contact for the Finance department and directing requests for information to the appropriate staff member.
Responding to inquiries and requests for information from National staff, affiliate staff and others.
Maintaining confidentiality of information related to sensitive financial and board related matters.
Assisting with annual audit, budget, and revenue reconciliation processes.
Scheduling ad hoc Board committees relating to financial matters, including, but not limited to, the Audit, Investment and Finance Committees and staffing these Committees as needed.
Managing departmental calendaring and scheduling system.
Reviewing payment requests for completeness and accuracy.
Assisting with expense reports for the Finance department.
Providing daily logistical planning, organization, and administrative support to CFO.
Acting as a resource for all staff in the Finance department and supporting departmental work as needed.
Creating and maintaining systems for easy access to department records.
Performing other duties as appropriate and assigned.
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance, and record of arrest or conviction.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
EXPERIENCE AND QUALIFICATIONS
3 years of related work experience, accounting firm experience preferred.
Must take initiative and be highly organized with attention to detail.
Ability to prioritize work and consistently meet deadlines.
Ability to maintain strict confidentiality.
Excellent interpersonal skills and the ability to engage stakeholders at all levels, both within and outside of the organization.
Proficiency in Microsoft Office Suite (e.g., Outlook, Word, Excel).
Working knowledge of basic financial and accounting concepts preferred.
Commitment to the mission of the ACLU.
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter with salary requirements, a resume and a relevant writing sample to HRJobsADMU@aclu.org . Reference [ADMU-61] in subject line.
Please indicate in your cover letter where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
Oct 12, 2018
Full time
Special Assistant to the Chief Financial Officer [ADMU-61] - Finance Department, New York, NY
Office: National Offices, New York, NY
Location: New York
OCTOBER 11, 2018
Special Assistant to the Chief Financial Officer [ADMU-61]
American Civil Liberties Union
Finance Department, New York, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
OVERVIEW
The American Civil Liberties Union is seeking a Special Assistant to the Chief Financial Officer who will support the Chief Finance Officer (CFO) and will be responsible for logistical and administrative support for the entire Finance Department. The Special Assistant to the Chief Financial Officer will also work as a liaison between the CFO and ACLU National and Affiliate staff.
ROLES AND RESPONSIBILITIES
The Assistant to the Chief Financial Officer will be responsible for:
Providing administrative support to the New York-based Finance department.
Serving as the primary point of contact for the Finance department and directing requests for information to the appropriate staff member.
Responding to inquiries and requests for information from National staff, affiliate staff and others.
Maintaining confidentiality of information related to sensitive financial and board related matters.
Assisting with annual audit, budget, and revenue reconciliation processes.
Scheduling ad hoc Board committees relating to financial matters, including, but not limited to, the Audit, Investment and Finance Committees and staffing these Committees as needed.
Managing departmental calendaring and scheduling system.
Reviewing payment requests for completeness and accuracy.
Assisting with expense reports for the Finance department.
Providing daily logistical planning, organization, and administrative support to CFO.
Acting as a resource for all staff in the Finance department and supporting departmental work as needed.
Creating and maintaining systems for easy access to department records.
Performing other duties as appropriate and assigned.
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance, and record of arrest or conviction.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
EXPERIENCE AND QUALIFICATIONS
3 years of related work experience, accounting firm experience preferred.
Must take initiative and be highly organized with attention to detail.
Ability to prioritize work and consistently meet deadlines.
Ability to maintain strict confidentiality.
Excellent interpersonal skills and the ability to engage stakeholders at all levels, both within and outside of the organization.
Proficiency in Microsoft Office Suite (e.g., Outlook, Word, Excel).
Working knowledge of basic financial and accounting concepts preferred.
Commitment to the mission of the ACLU.
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter with salary requirements, a resume and a relevant writing sample to HRJobsADMU@aclu.org . Reference [ADMU-61] in subject line.
Please indicate in your cover letter where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
The Oregon Health Authority has a fantastic opportunity for an experienced Business Operations Office Specialist to join an excellent team and work to advance their IT operations through outstanding customer services and support. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As a Business Operations Office Specialist, you will provide reception services for the building, greet employees, assist with on-boarding staff, issue parking passes when needed, organize conference rooms, provide scheduling services, order office supplies for the building and assist with various facilities requests. Perform standard clerical duties as assigned. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Business Operations Office Specialist , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. REQUESTED SKILLS:
Strong customer service skills.
Motivated self-starter.
Team oriented.
Ability to respond to requests by phone and email.
Knowledge of modern computer technologies including Microsoft products.
Ability to organize and prioritize competing tasks.
Excellent written and verbal communication skills.
Experience in promoting a culturally competent and diverse work environment.
Oct 08, 2018
Full time
The Oregon Health Authority has a fantastic opportunity for an experienced Business Operations Office Specialist to join an excellent team and work to advance their IT operations through outstanding customer services and support. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As a Business Operations Office Specialist, you will provide reception services for the building, greet employees, assist with on-boarding staff, issue parking passes when needed, organize conference rooms, provide scheduling services, order office supplies for the building and assist with various facilities requests. Perform standard clerical duties as assigned. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Business Operations Office Specialist , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. REQUESTED SKILLS:
Strong customer service skills.
Motivated self-starter.
Team oriented.
Ability to respond to requests by phone and email.
Knowledge of modern computer technologies including Microsoft products.
Ability to organize and prioritize competing tasks.
Excellent written and verbal communication skills.
Experience in promoting a culturally competent and diverse work environment.
The Justice Center is a national nonprofit organization that provides practical, nonpartisan advice and consensus-driven strategies, informed by available evidence, to increase public safety and strengthen communities. In general, the Justice Center works closely with legislative leaders, judges, prosecutors, defense attorneys, victim advocates, and others to develop consensus on various, often highly politicized, criminal justice issues and to translate this consensus into comprehensive reports, policy briefs, state and federal legislation, model policies, and innovative programs. The Justice Center not only develops written and web-based materials, but also provides on-the-ground technical assistance to cross-systems policymakers and practitioners from multiple systems (corrections, mental health, housing, etc.), in state and local jurisdictions .
Job Summary
The program assistant is responsible for providing administrative, operational, and programmatic support for staff in the Behavioral Health Division in the CSG Justice Center's New York City office. The Behavioral Health division includes projects and technical assistance focusing on reducing the overrepresentation of people with mental and co-occurring substance use disorders who are involved in the criminal justice system. The program assistant will have multiple consistent responsibilities, as well as provide ongoing ad hoc support for the team.
Essential Duties & Responsibilities
Provide administrative support including: processing expense reimbursements, coordinating travel, supporting data entry and quality, organizing and archiving files, and assisting with video-conferencing for internal meetings;
Provide programmatic support including: assistance in monitoring project-based timelines, revising and enhancing presentations, and supporting the development of reports, memos, talking points, and publications;
Schedule meetings and prepare agendas, correspondence, memoranda and other materials for distribution;
Assist in external meeting and large-scale conference planning including assembling and preparing materials, assisting with outreach and communication, and providing on-site support;
Coordinate and provide technical and logistical support in facilitating web-based events;
Track the division's progress in meeting key deliverables and milestones that build toward strategic goals;
Regularly review the division's internal data, identify areas for improvement, and assist in generating reports;
Track and assist in drafting grant reports to comply with responsibilities to funders.
Skills & Abilities
Strong organizational skills and high attention to detail;
Ability to prioritize and coordinate multiple tasks in an efficient and accurate manner;
Excellent interpersonal skills including maturity, an ability to work independently and in a team setting, and a sense of humor;
Strong ability to proactively exercise initiative and good judgment; and
Strong office management skills and computer proficiency using Windows and/or Macintosh operating systems.
Experience Requirements
The ideal candidate will have at least one year of logistical and/or administrative work experience, ideally in a non-profit setting.
Education Requirements
A college degree is required.
Physical Requirements Essential to Perform the Duties of the Job
Frequently communicates with internal and external coworkers and customers.
Frequently views the computer to create spreadsheets, complete expense reports, write memos and presentations.
Frequently remains in a sitting position to perform desk duties.
Frequently uses the computer with fingers and hands.
Frequently works in a well lit, tempered room.
Occasionally walks throughout office to communicate to coworkers.
Seldom lifts objects such as with weight up to 25 pounds such as files or paper boxes.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/897893-25476
Oct 01, 2018
Full time
The Justice Center is a national nonprofit organization that provides practical, nonpartisan advice and consensus-driven strategies, informed by available evidence, to increase public safety and strengthen communities. In general, the Justice Center works closely with legislative leaders, judges, prosecutors, defense attorneys, victim advocates, and others to develop consensus on various, often highly politicized, criminal justice issues and to translate this consensus into comprehensive reports, policy briefs, state and federal legislation, model policies, and innovative programs. The Justice Center not only develops written and web-based materials, but also provides on-the-ground technical assistance to cross-systems policymakers and practitioners from multiple systems (corrections, mental health, housing, etc.), in state and local jurisdictions .
Job Summary
The program assistant is responsible for providing administrative, operational, and programmatic support for staff in the Behavioral Health Division in the CSG Justice Center's New York City office. The Behavioral Health division includes projects and technical assistance focusing on reducing the overrepresentation of people with mental and co-occurring substance use disorders who are involved in the criminal justice system. The program assistant will have multiple consistent responsibilities, as well as provide ongoing ad hoc support for the team.
Essential Duties & Responsibilities
Provide administrative support including: processing expense reimbursements, coordinating travel, supporting data entry and quality, organizing and archiving files, and assisting with video-conferencing for internal meetings;
Provide programmatic support including: assistance in monitoring project-based timelines, revising and enhancing presentations, and supporting the development of reports, memos, talking points, and publications;
Schedule meetings and prepare agendas, correspondence, memoranda and other materials for distribution;
Assist in external meeting and large-scale conference planning including assembling and preparing materials, assisting with outreach and communication, and providing on-site support;
Coordinate and provide technical and logistical support in facilitating web-based events;
Track the division's progress in meeting key deliverables and milestones that build toward strategic goals;
Regularly review the division's internal data, identify areas for improvement, and assist in generating reports;
Track and assist in drafting grant reports to comply with responsibilities to funders.
Skills & Abilities
Strong organizational skills and high attention to detail;
Ability to prioritize and coordinate multiple tasks in an efficient and accurate manner;
Excellent interpersonal skills including maturity, an ability to work independently and in a team setting, and a sense of humor;
Strong ability to proactively exercise initiative and good judgment; and
Strong office management skills and computer proficiency using Windows and/or Macintosh operating systems.
Experience Requirements
The ideal candidate will have at least one year of logistical and/or administrative work experience, ideally in a non-profit setting.
Education Requirements
A college degree is required.
Physical Requirements Essential to Perform the Duties of the Job
Frequently communicates with internal and external coworkers and customers.
Frequently views the computer to create spreadsheets, complete expense reports, write memos and presentations.
Frequently remains in a sitting position to perform desk duties.
Frequently uses the computer with fingers and hands.
Frequently works in a well lit, tempered room.
Occasionally walks throughout office to communicate to coworkers.
Seldom lifts objects such as with weight up to 25 pounds such as files or paper boxes.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/897893-25476
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate will provide administrative and logistical support for Performance and Curatorial departments at the John & Mable Ringling Museum of Art. Responsibilities will include: - Provides administrative support for Performance and Curatorial Departments in budget management, contracting, expenditure requests, purchasing, travel, correspondence, data compilation and entry, report preparation, database creation, administrative office operations, and related tasks. May make department budget recommendations based on exhibition and programming needs. - Works with Performance Program Coordinator to assist with logistical implementation and monitoring projects and production plans for exhibitions, performance programming, curatorial publications, and special projects. - Arranges guest artist/company travel, accommodations, payment, per diem, and assists with artist services and tasks related to fulfillment of contractual obligations such as details of a rider, shipping/freight for production/exhibition equipment, and equipment rentals when necessary. Assists the Performance Program Coordinator with VISA processing and required procedures for appropriate payment of foreign performers/artist. - Supports administrative and operational needs of the Historic Asolo Theater as requested by the Curator of Performance Programs and/or the Technical Director. - Serves as the primary contact for the preparation and distribution of interdepartmental communications with Finance & Accounting, Marketing & Communications, Development, Visitor Services, Facilities, Events, and Security. - Compiles and prepares all content and images for Marketing and Communications related to performance programs, art installations, and exhibitions. This includes program/production descriptions, rosters, production credits, biographies, program/exhibition notes, etc. Communicates with development regarding grants and funding opportunities. Creates work orders as needed to support operational components of programs and exhibitions. Attends weekly calendar meeting. Other duties as assigned.
Qualifications
High School diploma or equivalent and 4 years of relevant experience or a combination of post high school education and experience equal to 4 years. Ability to establish and maintain effective working relationships. Knowledge of office practices, procedures, and etiquette. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
Preferred
Previous work experience in an Arts/Museum setting. The ideal candidate would also possess: - Purchasing experience - Budget tracking experience - Customer service experience
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
Primary working hours are Monday - Friday, 8:00 am to 5:00 pm.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Aug 31, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate will provide administrative and logistical support for Performance and Curatorial departments at the John & Mable Ringling Museum of Art. Responsibilities will include: - Provides administrative support for Performance and Curatorial Departments in budget management, contracting, expenditure requests, purchasing, travel, correspondence, data compilation and entry, report preparation, database creation, administrative office operations, and related tasks. May make department budget recommendations based on exhibition and programming needs. - Works with Performance Program Coordinator to assist with logistical implementation and monitoring projects and production plans for exhibitions, performance programming, curatorial publications, and special projects. - Arranges guest artist/company travel, accommodations, payment, per diem, and assists with artist services and tasks related to fulfillment of contractual obligations such as details of a rider, shipping/freight for production/exhibition equipment, and equipment rentals when necessary. Assists the Performance Program Coordinator with VISA processing and required procedures for appropriate payment of foreign performers/artist. - Supports administrative and operational needs of the Historic Asolo Theater as requested by the Curator of Performance Programs and/or the Technical Director. - Serves as the primary contact for the preparation and distribution of interdepartmental communications with Finance & Accounting, Marketing & Communications, Development, Visitor Services, Facilities, Events, and Security. - Compiles and prepares all content and images for Marketing and Communications related to performance programs, art installations, and exhibitions. This includes program/production descriptions, rosters, production credits, biographies, program/exhibition notes, etc. Communicates with development regarding grants and funding opportunities. Creates work orders as needed to support operational components of programs and exhibitions. Attends weekly calendar meeting. Other duties as assigned.
Qualifications
High School diploma or equivalent and 4 years of relevant experience or a combination of post high school education and experience equal to 4 years. Ability to establish and maintain effective working relationships. Knowledge of office practices, procedures, and etiquette. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
Preferred
Previous work experience in an Arts/Museum setting. The ideal candidate would also possess: - Purchasing experience - Budget tracking experience - Customer service experience
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
Primary working hours are Monday - Friday, 8:00 am to 5:00 pm.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As an Administrative Assistant, you will provide administrative services to the Business Engagement Services unit within the Office of Information Services. This will include assisting the IT Director and managers in applicable task and resource tracking. In this role, you will establish and maintain administrative standards, policies, procedures and workflows to help ensure project related timeframes and deadlines are met. You will deal with sensitive issues and information that will require confidentiality. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Administrative Assistant , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Experience organizing meetings and taking detailed meeting minutes.
Experience developing office procedures.
Experience coordinating interview materials.
Proficiency in Microsoft Word and Excel.
Strong Outlook calendaring skills.
Outstanding customer service skills
Strong written and verbal communication and presentation skills.
Excellent proofreading skills.
Flexibility to adapt to a rapidly changing and non-routine work environment.
Experience in promoting a culturally competent and diverse work environment.
Aug 24, 2018
Full time
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As an Administrative Assistant, you will provide administrative services to the Business Engagement Services unit within the Office of Information Services. This will include assisting the IT Director and managers in applicable task and resource tracking. In this role, you will establish and maintain administrative standards, policies, procedures and workflows to help ensure project related timeframes and deadlines are met. You will deal with sensitive issues and information that will require confidentiality. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Administrative Assistant , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Experience organizing meetings and taking detailed meeting minutes.
Experience developing office procedures.
Experience coordinating interview materials.
Proficiency in Microsoft Word and Excel.
Strong Outlook calendaring skills.
Outstanding customer service skills
Strong written and verbal communication and presentation skills.
Excellent proofreading skills.
Flexibility to adapt to a rapidly changing and non-routine work environment.
Experience in promoting a culturally competent and diverse work environment.
JOB CODE: OHA18-0639
CLOSING DATE/TIME: 08/15/18 11:59 PM
SALARY: $2,696.00 - $3,831.00 Monthly
JOB TYPE: Permanent
LOCATION: Portland, Oregon
AGENCY: Oregon Health Authority-Public Health
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Care Regulation and Quality Improvement Program (HCRQI), Facility Licensing and Certification Program is recruiting for a Nurse Staffing Administrative Office Support Lead to provide administrative support for the Nurse Staffing Advisory Board (NSAB) as well as to the Health Facility Licensing and Certification (HFLC) program. The HFLC program is responsible for regulating certain types of non-long term care health care facilities and agencies to ensure that regulated health care facilities comply with all applicable federal and state requirements. What will you do? As the Nurse Staffing Administrative Office Support Lead , you will provide information about nurse staffing laws and regulations to stakeholders and the public as well as provide guidance through the complaint process. You will arrange quarterly Nurse Staffing Advisory Board (NSAB) meetings and other related events. In addition, you will record and transcribe meeting minutes, maintain meeting and NSAB records, prepare and distribute documents related to program areas, and develop and maintain supporting documents for subsequent meetings based upon meeting discussions and decisions. As the lead, you will provide backup support to the survey certification team and assist in new employee orientation and training. The technical duties you will perform include maintaining the nurse staffing web page by updating and posting reports and publishing public meeting notices and information to the Oregon Transparency Public Meeting Notice web site and other related locations. Office support duties include ordering and maintaining office supplies, filing, copying, scanning, opening and distributing mail, typing correspondence as directed, and verifying licenses. What's in it for you? You will work with a team of public health professionals who are passionate about the work they do to regulate non-long term care health care facilities and agencies. Do you have stellar customer service skills? Do you have experience working in a busy office environment which requires handling multiple tasks simultaneously? Then this could be the career for you!
We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 10paid holidays per year plus pension and retirement plans . If you have strong office administration skills and experience, don't delay. Apply today!
MINIMUM QUALIFICATIONS: Three years of clerical/secretarial experience which included:
Two years at a full performance level performing typing, word processing, or other generation of documents and
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. REQUESTED SKILLS
Preference may be given to applicants with prior work experience in health care, architecture or legal areas;
Experience providing excellent customer service to the public, licensees and stakeholders;
Experience performing a variety of clerical functions at a technical or secretarial support level requiring decision-making within established guidelines;
Experience communicating in person, over the phone and in writing to provide program information, answer questions and explain laws, rules, policies, and procedures;
Experience making independent judgments and decisions concerning a course of action to be taken;
Experience developing procedures, systems, and forms necessary to complete work and ensure efficient flow of information or delivery of services;
Experience dealing with complaints from the public, licensees, and other stakeholders; and,
Proficiency in Microsoft’s suite of products.
TO APPLY
Please visit the following link to complete the online application:
https://www.governmentjobs.com/careers/oregon/jobs/2134529/nurse-staffing-administrative-office-support-lead-administrative-specialist-1
CONTACT INFORMATION
Cyndi Phipps-Roman
503-945-6377
Aug 07, 2018
Full time
JOB CODE: OHA18-0639
CLOSING DATE/TIME: 08/15/18 11:59 PM
SALARY: $2,696.00 - $3,831.00 Monthly
JOB TYPE: Permanent
LOCATION: Portland, Oregon
AGENCY: Oregon Health Authority-Public Health
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Care Regulation and Quality Improvement Program (HCRQI), Facility Licensing and Certification Program is recruiting for a Nurse Staffing Administrative Office Support Lead to provide administrative support for the Nurse Staffing Advisory Board (NSAB) as well as to the Health Facility Licensing and Certification (HFLC) program. The HFLC program is responsible for regulating certain types of non-long term care health care facilities and agencies to ensure that regulated health care facilities comply with all applicable federal and state requirements. What will you do? As the Nurse Staffing Administrative Office Support Lead , you will provide information about nurse staffing laws and regulations to stakeholders and the public as well as provide guidance through the complaint process. You will arrange quarterly Nurse Staffing Advisory Board (NSAB) meetings and other related events. In addition, you will record and transcribe meeting minutes, maintain meeting and NSAB records, prepare and distribute documents related to program areas, and develop and maintain supporting documents for subsequent meetings based upon meeting discussions and decisions. As the lead, you will provide backup support to the survey certification team and assist in new employee orientation and training. The technical duties you will perform include maintaining the nurse staffing web page by updating and posting reports and publishing public meeting notices and information to the Oregon Transparency Public Meeting Notice web site and other related locations. Office support duties include ordering and maintaining office supplies, filing, copying, scanning, opening and distributing mail, typing correspondence as directed, and verifying licenses. What's in it for you? You will work with a team of public health professionals who are passionate about the work they do to regulate non-long term care health care facilities and agencies. Do you have stellar customer service skills? Do you have experience working in a busy office environment which requires handling multiple tasks simultaneously? Then this could be the career for you!
We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 10paid holidays per year plus pension and retirement plans . If you have strong office administration skills and experience, don't delay. Apply today!
MINIMUM QUALIFICATIONS: Three years of clerical/secretarial experience which included:
Two years at a full performance level performing typing, word processing, or other generation of documents and
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. REQUESTED SKILLS
Preference may be given to applicants with prior work experience in health care, architecture or legal areas;
Experience providing excellent customer service to the public, licensees and stakeholders;
Experience performing a variety of clerical functions at a technical or secretarial support level requiring decision-making within established guidelines;
Experience communicating in person, over the phone and in writing to provide program information, answer questions and explain laws, rules, policies, and procedures;
Experience making independent judgments and decisions concerning a course of action to be taken;
Experience developing procedures, systems, and forms necessary to complete work and ensure efficient flow of information or delivery of services;
Experience dealing with complaints from the public, licensees, and other stakeholders; and,
Proficiency in Microsoft’s suite of products.
TO APPLY
Please visit the following link to complete the online application:
https://www.governmentjobs.com/careers/oregon/jobs/2134529/nurse-staffing-administrative-office-support-lead-administrative-specialist-1
CONTACT INFORMATION
Cyndi Phipps-Roman
503-945-6377
M+R is looking for a full-time, non-exempt, Operations and Accounting Assistant to join the headquarters team of one of the best firms in the business. Our firm helps progressive, public-interest nonprofits, such as Planned Parenthood, League of Conservation Voters, American Cancer Society and Red Cross, recruit online donors and activists, raise money online, influence public policy and deepen relationships with their supporters.
The Job:
Maintain a consistent, punctual 9 a.m.–6 p.m. work schedule.
Process client, subcontractor and vendor contracts, including electronic filing and tracking through Google Docs.
Manage client settings in firm’s timekeeping and expense reporting online system. Respond to employee questions about the system in a timely manner.
Provide support for accounts payable processing such as invoice processing, tracking payments and reviewing employee expense reimbursements.
Fulfill financial reporting requests.
Manage state fundraising registrations.
Provide administrative support to headquarters staff as required.
Provide logistical and day-of support for marketing events in DC office.
Prepare monthly expense reimbursement and credit card reports for five executives.
Coordinate firm president’s daily schedule and travel plans.
Manage the DC office by:
Acting as liaison with building management.
Answering phones and greeting visitors.
Maintaining inventory and ordering all office and kitchen supplies.
Coordinating conference rooms reservations for larger events and resolving any time conflicts.
Maintaining organization and cleanliness of kitchen, conference rooms and common areas.
Assisting with the logistical and catering arrangements for external meetings.
Assisting with office postage, courier and express mail needs.
Send contract renewal reminders to client teams.
Consolidate client lobbying Excel reports.
Order snacks for weekly office brainstorms and monthly free office lunches.
Provide administrative support for internal organizational teams.
Coordinate printing and reproduction needs for marketing materials.
Wrangles teammates at all levels to keep your projects running smoothly.
Do your part to help us run smoothly—including carefully tracking all of your hours.
You:
Have at least one year of experience working in an office setting in an administrative support role;
Can crunch numbers in Excel, use pivot tables and draw insights from the results;
Are comfortable working with Google Suite (Gmail, Gcal, Hangout, Google docs, etc.);
Have a proficiency in Microsoft Word;
Can successfully pick up new software systems;
Have the ability to calculate and organize office inventory;
Have a strong ability to write and speak clearly, concisely and logically;
Have acute attention to detail;
Demonstrate strong organizational skills;
Can prioritize your time to meet deadlines for multiple projects;
Are able to get work done even when under pressure;
Demonstrate an ability to learn new skills and improve existing skills;
Have a demonstrated ability to tackle big projects by breaking them down into smaller pieces;
Are task- and solutions-oriented; you’ll see a problem through to the end;
Are thoughtful, empathetic and self aware. You go out of your way to help others and look out for your colleagues;
Are passionate about the role that operations and accounting plays in the success of a firm;
Set goals and drive toward them—never missing deadlines, never dropping the ball and always producing high quality work;
Are comfortable sharing your ideas and unique perspective and make others feel appreciated and valued doing the same;
Recognize that feedback is a part of learning and growth, and are committed to both seeking and receiving feedback;
Prefer to work in a team and do the hard work of seeing things from others’ perspectives;
See a problem and propose a solution. You don’t wait for others to notice issues or assume someone else will fix it;
You bring curiosity and skill to working with people who are different from you and you have a track record of effective teamwork across race, gender, sexual orientation and other important differences.
Aug 01, 2018
Full time
M+R is looking for a full-time, non-exempt, Operations and Accounting Assistant to join the headquarters team of one of the best firms in the business. Our firm helps progressive, public-interest nonprofits, such as Planned Parenthood, League of Conservation Voters, American Cancer Society and Red Cross, recruit online donors and activists, raise money online, influence public policy and deepen relationships with their supporters.
The Job:
Maintain a consistent, punctual 9 a.m.–6 p.m. work schedule.
Process client, subcontractor and vendor contracts, including electronic filing and tracking through Google Docs.
Manage client settings in firm’s timekeeping and expense reporting online system. Respond to employee questions about the system in a timely manner.
Provide support for accounts payable processing such as invoice processing, tracking payments and reviewing employee expense reimbursements.
Fulfill financial reporting requests.
Manage state fundraising registrations.
Provide administrative support to headquarters staff as required.
Provide logistical and day-of support for marketing events in DC office.
Prepare monthly expense reimbursement and credit card reports for five executives.
Coordinate firm president’s daily schedule and travel plans.
Manage the DC office by:
Acting as liaison with building management.
Answering phones and greeting visitors.
Maintaining inventory and ordering all office and kitchen supplies.
Coordinating conference rooms reservations for larger events and resolving any time conflicts.
Maintaining organization and cleanliness of kitchen, conference rooms and common areas.
Assisting with the logistical and catering arrangements for external meetings.
Assisting with office postage, courier and express mail needs.
Send contract renewal reminders to client teams.
Consolidate client lobbying Excel reports.
Order snacks for weekly office brainstorms and monthly free office lunches.
Provide administrative support for internal organizational teams.
Coordinate printing and reproduction needs for marketing materials.
Wrangles teammates at all levels to keep your projects running smoothly.
Do your part to help us run smoothly—including carefully tracking all of your hours.
You:
Have at least one year of experience working in an office setting in an administrative support role;
Can crunch numbers in Excel, use pivot tables and draw insights from the results;
Are comfortable working with Google Suite (Gmail, Gcal, Hangout, Google docs, etc.);
Have a proficiency in Microsoft Word;
Can successfully pick up new software systems;
Have the ability to calculate and organize office inventory;
Have a strong ability to write and speak clearly, concisely and logically;
Have acute attention to detail;
Demonstrate strong organizational skills;
Can prioritize your time to meet deadlines for multiple projects;
Are able to get work done even when under pressure;
Demonstrate an ability to learn new skills and improve existing skills;
Have a demonstrated ability to tackle big projects by breaking them down into smaller pieces;
Are task- and solutions-oriented; you’ll see a problem through to the end;
Are thoughtful, empathetic and self aware. You go out of your way to help others and look out for your colleagues;
Are passionate about the role that operations and accounting plays in the success of a firm;
Set goals and drive toward them—never missing deadlines, never dropping the ball and always producing high quality work;
Are comfortable sharing your ideas and unique perspective and make others feel appreciated and valued doing the same;
Recognize that feedback is a part of learning and growth, and are committed to both seeking and receiving feedback;
Prefer to work in a team and do the hard work of seeing things from others’ perspectives;
See a problem and propose a solution. You don’t wait for others to notice issues or assume someone else will fix it;
You bring curiosity and skill to working with people who are different from you and you have a track record of effective teamwork across race, gender, sexual orientation and other important differences.
The Chicago Public Education Fund
Chicago, IL, USA
The Chicago Public Education Fund (The Fund) was founded in 2000 by civic, business and philanthropic leaders who believed that “better schools are everyone’s business.” This has never been truer than it is today. Fund grants – more than $50 million to date – have a measurable, positive impact in schools and improve outcomes for students. The Fund remains committed to making Chicago the first city in the nation with world-class public schools for all. We currently work toward this vision by supporting programs, initiatives and organizations that train, support and retain outstanding principals citywide. We value collaboration, equity, excellence, innovation, integrity, and leadership. Please visit www.thefundchicago.org to learn more.
ROLE AND RESPONSIBILITIES
The Special Assistant to the Chief Executive Officer (CEO) will report to the Director of People & Operations and will be responsible for managing The Fund CEO’s day-to-day schedule and commitments. Achieving excellence in this role will rely on strong time management skills, exceptional prioritization capabilities and a high level of attention to detail. Interfacing and influencing team members will enable this person to compile and prepare the documents, logistics, research and follow-up necessary for the CEO to lead The Fund toward achieving its ambitious goals. This role will also prepare materials and draft communication on behalf of the CEO and participate in a wide range of special projects as necessary.
The Special Assistant will work extremely closely with The Fund’s CEO, gaining exposure to all aspects of The Fund’s operations. Please apply if are you motivated to support the success of a CEO and the full team of an organization while remaining eager to learn and participate in the overall success of the organization’s internal processes.
The ideal candidate must have :
A high level of personal responsibility, strong work ethic and detail-oriented approach
Ability to prioritize actions, work flow and requests that compete for limited review time
Reasoned judgment and positive energy, including in high-stress situations
Strong written and oral communication skills across a diverse set of audiences
A track record of meeting/exceeding goals (in professional or personal contexts)
Responsibilities for this position include , but are not limited to:
Calendar and Travel Management
Scheduling and arranging all meetings and activities for the CEO and senior leadership as needed
Strategically scheduling to maximize CEO’s time and accommodating conflicts, issues and unexpected changes
Running daily leadership team stand-up meetings to review daily plans and priorities for the CEO’s schedule
Proactively and systematically providing daily updates to guide and brief the CEO on the following day’s schedule
Independently handling all travel arrangements for the CEO
Tracking, reviewing and submitting all related expenses and reimbursements for the CEO
Meeting Management and Support
Providing weekly updates to discuss engagements, invitations and other requests to the CEO
Serving as chief advocate for the CEO in ensuring they have all materials needed for meetings by reviewing each day’s schedule in advance and preparing, reviewing and tracking down briefing materials as needed
Independently managing scheduling conflicts and unexpected changes with supreme attention to detail
Completing multiple requests simultaneously with accuracy and proficiency often influencing and motivating senior staff members for support
Working with a high level of personal responsibility in a fast-paced environment and maintaining a professional demeanor in challenging situations
Administrative and Project Management Support
Supporting the development of various reports and presentations in MS Excel, PowerPoint and Word
Handling special projects and other duties as assigned, which are likely to include, but not limited to, Board of Director meeting materials and follow-up
Performing general administrative duties and supporting event and meeting planning in collaboration with the Operations team
Working with staff for event and meeting planning and support
General Responsibilities
Serving as a member of a 4-person People & Operations team that provides leadership in overall operational and execution of talent-related Fund priorities
Adding value to organizational activities such as strategic planning, document production, recruiting and other duties as assigned
Representing The Fund at external events and exhibiting The Fund’s core values of collaboration, equity, excellence, innovation, integrity and leadership
CANDIDATE QUALIFICATIONS
The Fund is seeking a highly motivated, entrepreneurial professional with at least two years of experience. Successful candidates will have:
Prior Experience
Calendar or other planning experience with a strong track record of executing on and achieving results
Administrative, start-up, or education experience preferred, not required
Experience working in public education in Chicago preferred, not required
Bachelor’s degree (or equivalent experience) required
Skills and Abilities
Strong verbal and written presentation and communication skills, particularly with diverse audiences
Highly proficient in Microsoft Office – particularly PowerPoint, Word and Excel
Ability to develop and cultivate relationships and networks in order to achieve results
Ability to manage self and workload effectively while being flexible and adaptive
Ability to think through and manage many details, often on tight timelines
Ability to receive and implement constructive feedback
Compensation
Salary and benefits are highly competitive for the nonprofit sector.
To Apply
Please email a resume and cover letter that outline how your skills and experience meet the qualifications of the position. In your cover letter, please also indicate how you heard about this opportunity.
All materials should be sent to careers@thefundchicago.org .
We regret that we will not be able to respond to phone inquiries about this position.
The Chicago Public Education Fund is an equal opportunity employer. The Fund evaluates applicants for employment on the basis of qualifications, merit and work-related criteria without regard to race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, pregnancy, childbirth, medical condition, marital status or any other characteristic protected by law. The Fund employs and values a diverse work environment.
Jun 22, 2018
Full time
The Chicago Public Education Fund (The Fund) was founded in 2000 by civic, business and philanthropic leaders who believed that “better schools are everyone’s business.” This has never been truer than it is today. Fund grants – more than $50 million to date – have a measurable, positive impact in schools and improve outcomes for students. The Fund remains committed to making Chicago the first city in the nation with world-class public schools for all. We currently work toward this vision by supporting programs, initiatives and organizations that train, support and retain outstanding principals citywide. We value collaboration, equity, excellence, innovation, integrity, and leadership. Please visit www.thefundchicago.org to learn more.
ROLE AND RESPONSIBILITIES
The Special Assistant to the Chief Executive Officer (CEO) will report to the Director of People & Operations and will be responsible for managing The Fund CEO’s day-to-day schedule and commitments. Achieving excellence in this role will rely on strong time management skills, exceptional prioritization capabilities and a high level of attention to detail. Interfacing and influencing team members will enable this person to compile and prepare the documents, logistics, research and follow-up necessary for the CEO to lead The Fund toward achieving its ambitious goals. This role will also prepare materials and draft communication on behalf of the CEO and participate in a wide range of special projects as necessary.
The Special Assistant will work extremely closely with The Fund’s CEO, gaining exposure to all aspects of The Fund’s operations. Please apply if are you motivated to support the success of a CEO and the full team of an organization while remaining eager to learn and participate in the overall success of the organization’s internal processes.
The ideal candidate must have :
A high level of personal responsibility, strong work ethic and detail-oriented approach
Ability to prioritize actions, work flow and requests that compete for limited review time
Reasoned judgment and positive energy, including in high-stress situations
Strong written and oral communication skills across a diverse set of audiences
A track record of meeting/exceeding goals (in professional or personal contexts)
Responsibilities for this position include , but are not limited to:
Calendar and Travel Management
Scheduling and arranging all meetings and activities for the CEO and senior leadership as needed
Strategically scheduling to maximize CEO’s time and accommodating conflicts, issues and unexpected changes
Running daily leadership team stand-up meetings to review daily plans and priorities for the CEO’s schedule
Proactively and systematically providing daily updates to guide and brief the CEO on the following day’s schedule
Independently handling all travel arrangements for the CEO
Tracking, reviewing and submitting all related expenses and reimbursements for the CEO
Meeting Management and Support
Providing weekly updates to discuss engagements, invitations and other requests to the CEO
Serving as chief advocate for the CEO in ensuring they have all materials needed for meetings by reviewing each day’s schedule in advance and preparing, reviewing and tracking down briefing materials as needed
Independently managing scheduling conflicts and unexpected changes with supreme attention to detail
Completing multiple requests simultaneously with accuracy and proficiency often influencing and motivating senior staff members for support
Working with a high level of personal responsibility in a fast-paced environment and maintaining a professional demeanor in challenging situations
Administrative and Project Management Support
Supporting the development of various reports and presentations in MS Excel, PowerPoint and Word
Handling special projects and other duties as assigned, which are likely to include, but not limited to, Board of Director meeting materials and follow-up
Performing general administrative duties and supporting event and meeting planning in collaboration with the Operations team
Working with staff for event and meeting planning and support
General Responsibilities
Serving as a member of a 4-person People & Operations team that provides leadership in overall operational and execution of talent-related Fund priorities
Adding value to organizational activities such as strategic planning, document production, recruiting and other duties as assigned
Representing The Fund at external events and exhibiting The Fund’s core values of collaboration, equity, excellence, innovation, integrity and leadership
CANDIDATE QUALIFICATIONS
The Fund is seeking a highly motivated, entrepreneurial professional with at least two years of experience. Successful candidates will have:
Prior Experience
Calendar or other planning experience with a strong track record of executing on and achieving results
Administrative, start-up, or education experience preferred, not required
Experience working in public education in Chicago preferred, not required
Bachelor’s degree (or equivalent experience) required
Skills and Abilities
Strong verbal and written presentation and communication skills, particularly with diverse audiences
Highly proficient in Microsoft Office – particularly PowerPoint, Word and Excel
Ability to develop and cultivate relationships and networks in order to achieve results
Ability to manage self and workload effectively while being flexible and adaptive
Ability to think through and manage many details, often on tight timelines
Ability to receive and implement constructive feedback
Compensation
Salary and benefits are highly competitive for the nonprofit sector.
To Apply
Please email a resume and cover letter that outline how your skills and experience meet the qualifications of the position. In your cover letter, please also indicate how you heard about this opportunity.
All materials should be sent to careers@thefundchicago.org .
We regret that we will not be able to respond to phone inquiries about this position.
The Chicago Public Education Fund is an equal opportunity employer. The Fund evaluates applicants for employment on the basis of qualifications, merit and work-related criteria without regard to race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, pregnancy, childbirth, medical condition, marital status or any other characteristic protected by law. The Fund employs and values a diverse work environment.
Job Summary
Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
Primary responsibilities
Answer phones and operate a switchboard.
Route calls to specific people.
Answer inquiries about company.
Greet visitors warmly and make sure they are comfortable.
Call persons waiting for visitor and book them a room to meet in.
Schedule meetings and conference rooms.
Make coffee and set out food.
Ensure reception area is tidy.
Coordinate mail flow in and out of office.
Coordinate office activities.
Handle phone calls from people calling in sick.
Gather personal and insurance information.
Hand out employee applications.
Arrange appointments.
Cash out people when necessary.
Update appointment calendars.
Schedule follow-up appointments.
Jun 10, 2018
Full time
Job Summary
Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
Primary responsibilities
Answer phones and operate a switchboard.
Route calls to specific people.
Answer inquiries about company.
Greet visitors warmly and make sure they are comfortable.
Call persons waiting for visitor and book them a room to meet in.
Schedule meetings and conference rooms.
Make coffee and set out food.
Ensure reception area is tidy.
Coordinate mail flow in and out of office.
Coordinate office activities.
Handle phone calls from people calling in sick.
Gather personal and insurance information.
Hand out employee applications.
Arrange appointments.
Cash out people when necessary.
Update appointment calendars.
Schedule follow-up appointments.
Intertek, a leading provider of ATIC (Assurance, Testing, Inspection and Certification) Services, is looking for a Project Facilitator to join our Building and Construction team in Windham, NH .
Responsibilities
Be the single point of client contact during project quoting, conversion, and initiation phases of a single-discipline project
Respond to all quote requests in a timely manner, not more than 48 hours from receipt of inquiry. As needed, work with subject matter expert to prepare quotes
Work with the operational side of business to assure that the scope of services being quoted is appropriate for wish list provided by the client
Identify appropriate cross-selling opportunities and notify the client of relevant services they might need or are not aware that we offer
Follow-up on all quotes that are generated until they are resolved (i.e., converted or lost)
Manage the roll-out of the project within the operational group(s) to assure customer expectations and project scope are properly understood
Assist in the maintenance of the sales database (i.e., data input into database)
Requirement
HS Diploma or GED
3 years directly related experience with customer interaction
Strong communication skills
Proficiency with computers, word processing (MS Word), spreadsheets (MS Excel), and Adobe Pro
Excellent communication and grammatical skills
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Jun 05, 2018
Full time
Intertek, a leading provider of ATIC (Assurance, Testing, Inspection and Certification) Services, is looking for a Project Facilitator to join our Building and Construction team in Windham, NH .
Responsibilities
Be the single point of client contact during project quoting, conversion, and initiation phases of a single-discipline project
Respond to all quote requests in a timely manner, not more than 48 hours from receipt of inquiry. As needed, work with subject matter expert to prepare quotes
Work with the operational side of business to assure that the scope of services being quoted is appropriate for wish list provided by the client
Identify appropriate cross-selling opportunities and notify the client of relevant services they might need or are not aware that we offer
Follow-up on all quotes that are generated until they are resolved (i.e., converted or lost)
Manage the roll-out of the project within the operational group(s) to assure customer expectations and project scope are properly understood
Assist in the maintenance of the sales database (i.e., data input into database)
Requirement
HS Diploma or GED
3 years directly related experience with customer interaction
Strong communication skills
Proficiency with computers, word processing (MS Word), spreadsheets (MS Excel), and Adobe Pro
Excellent communication and grammatical skills
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Jewish Family & Children's Service
Phoenix, AZ 85017, USA
Overview:
The Client Representative will provide clerical and intake support necessary for the effective provision of services to clients. The CR maintains an approved work schedule. Exceptional attendance is mandatory in this position as continuous front desk and phone coverage is critical to daily operations.
Responsibilities:
Schedules client appointments and checks in client during appointment accurately. Verifies AHCCCS insurance eligibility when circumstances require and obtains required authorizations. Obtains initial client inquiry information for transfers and re-schedules and processes according to office procedures and contract requirements. Maintains a waiting list and reviews regularly with Clinical Director and Operations Coordinator. Verifies client demographic information in NextGen. Establishes good working relationships with all funding source case managers; assists clinical staff when appropriate in obtaining required paperwork for client treatment.
Maintains client electronic charts, which includes scanning and importing all related case material in a timely manner and according to agency procedures. Updates computer client file with changes in address, phone number, fee, or any other pertinent information. Learns and implements requirements of the State AHCCCS/Subvention programs and other contracts as related to setting up in the computer system and assisting clinical staff in processing appropriate paperwork.
Collects client co-pays and processes through the auto-flow process; providing client receipt and appointment reminder. May prepare deposit summary for all charges and client payments, and submitmonies and appropriate documentation to Accounting following agency procedure. Monitors services provided to clients through the computer and inputs appointment data into the computer for appointment scheduling. Communicates funding source changes to the Operations Coordinator and Admin Eligibility staff promptly.
Answers and coordinates all incoming calls and client traffic in the office to ensure that calls and clients are taken care of in an effective manner. This includes scheduling, rescheduling or verifying client appointments and informing appropriate persons; greeting clients coming into the office, and checking in clients in provider schedules. Schedules transportation and translation for clients upon request of clinicians and appropriate documentation in treatment plan.
Works reports and projects as assigned by the Operations Coordinator and or Operations Manager. Prepares courier bags daily following agency procedures; unloads courier bags and maintains inventory of office supplies and forms.
Qualifications:
High school education or equivalent. Some college business and/or computer courses desirable. Previous work experience in a position requiring significant public contact, preferably in a medical office, use of a computer, office organization skills, and ability to type 45 wpm.
May 23, 2018
Full time
Overview:
The Client Representative will provide clerical and intake support necessary for the effective provision of services to clients. The CR maintains an approved work schedule. Exceptional attendance is mandatory in this position as continuous front desk and phone coverage is critical to daily operations.
Responsibilities:
Schedules client appointments and checks in client during appointment accurately. Verifies AHCCCS insurance eligibility when circumstances require and obtains required authorizations. Obtains initial client inquiry information for transfers and re-schedules and processes according to office procedures and contract requirements. Maintains a waiting list and reviews regularly with Clinical Director and Operations Coordinator. Verifies client demographic information in NextGen. Establishes good working relationships with all funding source case managers; assists clinical staff when appropriate in obtaining required paperwork for client treatment.
Maintains client electronic charts, which includes scanning and importing all related case material in a timely manner and according to agency procedures. Updates computer client file with changes in address, phone number, fee, or any other pertinent information. Learns and implements requirements of the State AHCCCS/Subvention programs and other contracts as related to setting up in the computer system and assisting clinical staff in processing appropriate paperwork.
Collects client co-pays and processes through the auto-flow process; providing client receipt and appointment reminder. May prepare deposit summary for all charges and client payments, and submitmonies and appropriate documentation to Accounting following agency procedure. Monitors services provided to clients through the computer and inputs appointment data into the computer for appointment scheduling. Communicates funding source changes to the Operations Coordinator and Admin Eligibility staff promptly.
Answers and coordinates all incoming calls and client traffic in the office to ensure that calls and clients are taken care of in an effective manner. This includes scheduling, rescheduling or verifying client appointments and informing appropriate persons; greeting clients coming into the office, and checking in clients in provider schedules. Schedules transportation and translation for clients upon request of clinicians and appropriate documentation in treatment plan.
Works reports and projects as assigned by the Operations Coordinator and or Operations Manager. Prepares courier bags daily following agency procedures; unloads courier bags and maintains inventory of office supplies and forms.
Qualifications:
High school education or equivalent. Some college business and/or computer courses desirable. Previous work experience in a position requiring significant public contact, preferably in a medical office, use of a computer, office organization skills, and ability to type 45 wpm.
Lewis-Clark State College invites applications for the position of Administrative Assistant 1 in Workforce Training. Salary based on experience and qualifications: $13.50 - $14.00 per hour. Required Qualifications:
2-3 years' experience with general office procedures
Demonstrated excellent customer service skills
Demonstrated ability to prioritize and be detail-oriented
Proficient in Microsoft Office (Word, Excel, Power Point)
Familiarity with databases
Preferred Qualifications:
AceWare Student Manager
CTE short-term post-secondary Education
Ellucian
Responsibilities: Provides high level support services to the Special Projects Coordinator (.5), Allied Health Programmer (.45), and Director (0.5). Includes setting up appointments, creating reports, taking customer calls, processing of forms and documents and class files, generation of supply orders, coordination and arrangement of conferences. Maintains manuals and computerized registrations and file systems. Responds to inquiries of all sorts, including interpretation of laws and regulations. Application Procedure: Please upload the following documents
Letter of Interest
Resume
In addition to completing this online application, you must also take the Administrative Assistant 1 online exam found on the Idaho Division of Human Resources' website at https://www4.labor.idaho.gov/DHR/ATS/StateJobs/jobannouncement.aspx?announcement_no=01235088670
Application deadline is June 15, 2018. This position is subject to the successful completion of a criminal background check. LCSC is an EEO/AA/VETS employer. Alumni of AmeriCorps, Peace Corps, or national service are encouraged to apply. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/803363-141889
May 23, 2018
Full time
Lewis-Clark State College invites applications for the position of Administrative Assistant 1 in Workforce Training. Salary based on experience and qualifications: $13.50 - $14.00 per hour. Required Qualifications:
2-3 years' experience with general office procedures
Demonstrated excellent customer service skills
Demonstrated ability to prioritize and be detail-oriented
Proficient in Microsoft Office (Word, Excel, Power Point)
Familiarity with databases
Preferred Qualifications:
AceWare Student Manager
CTE short-term post-secondary Education
Ellucian
Responsibilities: Provides high level support services to the Special Projects Coordinator (.5), Allied Health Programmer (.45), and Director (0.5). Includes setting up appointments, creating reports, taking customer calls, processing of forms and documents and class files, generation of supply orders, coordination and arrangement of conferences. Maintains manuals and computerized registrations and file systems. Responds to inquiries of all sorts, including interpretation of laws and regulations. Application Procedure: Please upload the following documents
Letter of Interest
Resume
In addition to completing this online application, you must also take the Administrative Assistant 1 online exam found on the Idaho Division of Human Resources' website at https://www4.labor.idaho.gov/DHR/ATS/StateJobs/jobannouncement.aspx?announcement_no=01235088670
Application deadline is June 15, 2018. This position is subject to the successful completion of a criminal background check. LCSC is an EEO/AA/VETS employer. Alumni of AmeriCorps, Peace Corps, or national service are encouraged to apply. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/803363-141889
MAY 14, 2018
Paralegal [CJ-15]
American Civil Liberties Union Foundation
Criminal Law Reform Project, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Criminal Law Reform Project of the National office in New York City is seeking applicants for the full-time position of Paralegal .
OVERVIEW
The Criminal Law Reform Project seeks an end to excessively harsh crime policies that result in mass incarceration and criminalization and stand in the way of a just, equal, and humane society. To reduce the number of people entering the criminal punishment system, CLRP focuses on preventing over-incarceration and over-criminalization at the “front end” of that system. We fulfill our mission through strategic litigation and advocacy that promotes reform. Key priorities are creating robust statewide indigent defense systems to ensure that people charged with a crime have access to effective assistance of counsel; ending unnecessary and unjust pretrial detention through bail reform and other abusive pretrial practices; reforming unconstitutional and racially biased police practices; reforming our nation’s punitive drug policies, which have failed to achieve public safety and health while eroding constitutional rights and criminalizing unprecedented numbers of people, particularly people of color; challenging governmental abuses of power, particularly by police and prosecutors; and reclaiming equal protection of the laws and guaranteeing substantive and procedural due process protections at each stage of the arrest-to-sentencing process of criminal cases.
The Project is part of the ACLU's Trone Center for Justice and Equality, which also includes the National Prison Project, the Capital Punishment Project, and the Racial Justice Program. The Center seeks to transform the U.S. criminal justice system into one that views incarceration as an option of last - not first - resort; that is effective, fair, and free of racial bias; that rejects death as a legitimate form of punishment; and that is evidence-based rather than fear-based.
ROLES AND RESPONSIBILITIES
Prepare, file, review and organize litigation documents such as briefs, motions, declarations, deposition summaries, discovery requests and responses, and correspondence with co-counsel.
Maintain case files, attorneys’ correspondence files, and the CLRP litigation docket summary.
Assist with managing and coordinating the intake database.
Provide litigation support to attorneys.
Collect, analyze, and organize legal, factual, social science and other non-legal research for use in litigation documents and policy presentations; run searches on internal and external document databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations.
Prepare informational updates on criminal law reform issues for ACLU National and Affiliate staff.
Update CLRP-related content on the ACLU website.
Act as liaison among various internal departments as well as with co-counsel and partner organizations.
Act as liaison between staff attorneys and legal administrative assistants to disseminate work assigned by attorneys and provide routine and/or procedural guidance regarding work assignments;
Provide administrative support for manager review of applications for legal administrative assistant and intern positions
Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
Handle special projects and other duties as assigned.
EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree required.
A minimum of two years of paralegal or related experience preferred.
Strong research skills, including internet research.
Must have outstanding written, verbal and interpersonal skills.
Ability to work independently as well as within a team.
Experience supervising staff and interns.
Must be well organized, efficient, highly motivated, able to handle multiple tasks simultaneously and see them through to completion, work well under tight deadlines, and take initiative.
Strong computer skills with advanced knowledge and experience in Microsoft Office.
Experience creating tables of contents, tables of authorities, mail merges, and creating/inserting macros.
Basic knowledge of Westlaw is preferred.
Experience with web design, layout, and electronic posting of content is a plus.
Commitment to civil liberties, civil rights and public interest legal work is essential.
COMPENSATION
Salary for this position is $53,474. Excellent benefits package provided.
HOW TO APPLY
Please submit letter of interest, current resume, names and telephone numbers of two references, and writing sample by email to HRJobsCLRP@aclu.org – reference [CJ-15] in the subject line .
Applications will be accepted until the position is filled.
Please indicate where you learned of this job posting.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, record of arrest or conviction, and veteran status.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: HrJobsINCL@aclu.org . Correspondence sent to this address that is not related to accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
May 15, 2018
Full time
MAY 14, 2018
Paralegal [CJ-15]
American Civil Liberties Union Foundation
Criminal Law Reform Project, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Criminal Law Reform Project of the National office in New York City is seeking applicants for the full-time position of Paralegal .
OVERVIEW
The Criminal Law Reform Project seeks an end to excessively harsh crime policies that result in mass incarceration and criminalization and stand in the way of a just, equal, and humane society. To reduce the number of people entering the criminal punishment system, CLRP focuses on preventing over-incarceration and over-criminalization at the “front end” of that system. We fulfill our mission through strategic litigation and advocacy that promotes reform. Key priorities are creating robust statewide indigent defense systems to ensure that people charged with a crime have access to effective assistance of counsel; ending unnecessary and unjust pretrial detention through bail reform and other abusive pretrial practices; reforming unconstitutional and racially biased police practices; reforming our nation’s punitive drug policies, which have failed to achieve public safety and health while eroding constitutional rights and criminalizing unprecedented numbers of people, particularly people of color; challenging governmental abuses of power, particularly by police and prosecutors; and reclaiming equal protection of the laws and guaranteeing substantive and procedural due process protections at each stage of the arrest-to-sentencing process of criminal cases.
The Project is part of the ACLU's Trone Center for Justice and Equality, which also includes the National Prison Project, the Capital Punishment Project, and the Racial Justice Program. The Center seeks to transform the U.S. criminal justice system into one that views incarceration as an option of last - not first - resort; that is effective, fair, and free of racial bias; that rejects death as a legitimate form of punishment; and that is evidence-based rather than fear-based.
ROLES AND RESPONSIBILITIES
Prepare, file, review and organize litigation documents such as briefs, motions, declarations, deposition summaries, discovery requests and responses, and correspondence with co-counsel.
Maintain case files, attorneys’ correspondence files, and the CLRP litigation docket summary.
Assist with managing and coordinating the intake database.
Provide litigation support to attorneys.
Collect, analyze, and organize legal, factual, social science and other non-legal research for use in litigation documents and policy presentations; run searches on internal and external document databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations.
Prepare informational updates on criminal law reform issues for ACLU National and Affiliate staff.
Update CLRP-related content on the ACLU website.
Act as liaison among various internal departments as well as with co-counsel and partner organizations.
Act as liaison between staff attorneys and legal administrative assistants to disseminate work assigned by attorneys and provide routine and/or procedural guidance regarding work assignments;
Provide administrative support for manager review of applications for legal administrative assistant and intern positions
Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
Handle special projects and other duties as assigned.
EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree required.
A minimum of two years of paralegal or related experience preferred.
Strong research skills, including internet research.
Must have outstanding written, verbal and interpersonal skills.
Ability to work independently as well as within a team.
Experience supervising staff and interns.
Must be well organized, efficient, highly motivated, able to handle multiple tasks simultaneously and see them through to completion, work well under tight deadlines, and take initiative.
Strong computer skills with advanced knowledge and experience in Microsoft Office.
Experience creating tables of contents, tables of authorities, mail merges, and creating/inserting macros.
Basic knowledge of Westlaw is preferred.
Experience with web design, layout, and electronic posting of content is a plus.
Commitment to civil liberties, civil rights and public interest legal work is essential.
COMPENSATION
Salary for this position is $53,474. Excellent benefits package provided.
HOW TO APPLY
Please submit letter of interest, current resume, names and telephone numbers of two references, and writing sample by email to HRJobsCLRP@aclu.org – reference [CJ-15] in the subject line .
Applications will be accepted until the position is filled.
Please indicate where you learned of this job posting.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, record of arrest or conviction, and veteran status.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: HrJobsINCL@aclu.org . Correspondence sent to this address that is not related to accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
4 Seasons Heating & Air Conditioning
California, USA
We are a well-established company looking to fill a position for an Office Administrator. This position involves an extremely high level of organization, attention to detail, ability to multi-task, and the ability to prioritize tasks assigned. Applicants should have exceptional typing skills, computer literacy, and data entry speed / accuracy.
This position will involve multiple duties including but not limited to; Call Screening Customer Service Inbound Phone Sales Order Processing General office duties: faxing, filing, scanning, letter drafting, organizing, etc... Accounts receivable calls and mailings Data entry: invoicing, bill entry, payment entry Electronic entry of inventory & build assemblies And more...
Requirements: Excellent phone skills Proficient typing skills (minimum of 25 words per minute) Multi-task abilities Attention to detail High level of accuracy Dependable and Reliable Punctual Experience in the following is required: Microsoft Word, Microsoft Excel Experience in QuickBooks is a plus, but not required Speak and Write clearly in English Spanish is beneficial but not required
The position offers an excellent compensation package: Hourly based on experience. 401K Available. Growth opportunities exist.
This is a Part Time and Full time position with the potential to be a Full Time position with hours between Monday - Friday 9:00AM and 5:30PM.
How to apply? Please send an email with your resume and a cover letter. Looking to fill the position immediately.
Apr 09, 2018
Full time
We are a well-established company looking to fill a position for an Office Administrator. This position involves an extremely high level of organization, attention to detail, ability to multi-task, and the ability to prioritize tasks assigned. Applicants should have exceptional typing skills, computer literacy, and data entry speed / accuracy.
This position will involve multiple duties including but not limited to; Call Screening Customer Service Inbound Phone Sales Order Processing General office duties: faxing, filing, scanning, letter drafting, organizing, etc... Accounts receivable calls and mailings Data entry: invoicing, bill entry, payment entry Electronic entry of inventory & build assemblies And more...
Requirements: Excellent phone skills Proficient typing skills (minimum of 25 words per minute) Multi-task abilities Attention to detail High level of accuracy Dependable and Reliable Punctual Experience in the following is required: Microsoft Word, Microsoft Excel Experience in QuickBooks is a plus, but not required Speak and Write clearly in English Spanish is beneficial but not required
The position offers an excellent compensation package: Hourly based on experience. 401K Available. Growth opportunities exist.
This is a Part Time and Full time position with the potential to be a Full Time position with hours between Monday - Friday 9:00AM and 5:30PM.
How to apply? Please send an email with your resume and a cover letter. Looking to fill the position immediately.
PeopleTec is currently seeking an Administrative Assistant to provide Administrative Support to the Joint Functional Component Command for Integrated Missile Defense (JFCC IMD) for missile defense operations and planning in support of United States Strategic Command (USSTRATCOM). The effort includes administrative support to the JFCC IMD Commander, Deputy Commander, and assist J-Code and Deputy J-Code Directors.
Support the J-Code and Deputy J-Code Directors with scheduling, meeting coordination, calendar upkeep, and travel planning.
Provide Subject Matter Expertise (SME) in support of JFCC IMD video and telephone conferencing scheduling and systems.
Act as JFCC IMD s alternate TMT coordinator, and assign key tasking to the appropriate Action Officer.
Required Skills/Experience:
Must have experience supporting senior personnel with scheduling, meeting coordination, calendar upkeep, protocol, document control, and records administration.
Experience utilizing video and telephone conferencing systems.
Mastery of the Microsoft Office Suite.
Excellent verbal and written communications skills.
Travel: 0%
Must be a U.S. Citizen
A Secret clearance is required to perform this work. Candidates are required to have an active clearance upon hire, and the ability to maintain a Secret clearance level during their employment.
Education Requirements:
A complted Associates Degree; OR at least 3+ years of relevant experience.
Desired Skills :
Experience with, staff action preparation and coordination, and use
Experience with the Defense Travel System of task monitoring tool (TMT).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/762233-145621
Mar 30, 2018
Full time
PeopleTec is currently seeking an Administrative Assistant to provide Administrative Support to the Joint Functional Component Command for Integrated Missile Defense (JFCC IMD) for missile defense operations and planning in support of United States Strategic Command (USSTRATCOM). The effort includes administrative support to the JFCC IMD Commander, Deputy Commander, and assist J-Code and Deputy J-Code Directors.
Support the J-Code and Deputy J-Code Directors with scheduling, meeting coordination, calendar upkeep, and travel planning.
Provide Subject Matter Expertise (SME) in support of JFCC IMD video and telephone conferencing scheduling and systems.
Act as JFCC IMD s alternate TMT coordinator, and assign key tasking to the appropriate Action Officer.
Required Skills/Experience:
Must have experience supporting senior personnel with scheduling, meeting coordination, calendar upkeep, protocol, document control, and records administration.
Experience utilizing video and telephone conferencing systems.
Mastery of the Microsoft Office Suite.
Excellent verbal and written communications skills.
Travel: 0%
Must be a U.S. Citizen
A Secret clearance is required to perform this work. Candidates are required to have an active clearance upon hire, and the ability to maintain a Secret clearance level during their employment.
Education Requirements:
A complted Associates Degree; OR at least 3+ years of relevant experience.
Desired Skills :
Experience with, staff action preparation and coordination, and use
Experience with the Defense Travel System of task monitoring tool (TMT).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/762233-145621
*Resolve customer complaints via phone, email, mail, or social media. *Use telephones to reach out to customers and verify account information. *Greet customers warmly and ascertain problem or reason for calling. *Assist with placement of orders, refunds, or exchanges. *Take payment information and other pertinent information such as addresses and phone numbers.
Mar 29, 2018
Full time
*Resolve customer complaints via phone, email, mail, or social media. *Use telephones to reach out to customers and verify account information. *Greet customers warmly and ascertain problem or reason for calling. *Assist with placement of orders, refunds, or exchanges. *Take payment information and other pertinent information such as addresses and phone numbers.
Large car Electronics
14701 East New York Avenue, Brooklyn, NY, USA
We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory.
Responsibilities:
* Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners * Type in data provided directly from customers * Create spreadsheets with large numbers of figures without mistakes * Verify data by comparing it to source documents * Update existing data * Retrieve data from the database or electronic files as requested * Perform regular backups to ensure data preservation * Sort and organize paperwork after entering data to ensure it is not lost
Requirements:
* Proven experience as data entry clerk * Fast typing skills; Knowledge of touch typing system is strongly preferred * Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.) * Working knowledge of office equipment and computer hardware and peripheral devices * Basic understanding of databases * Good command of English both oral and written and customer service skills * Great attention to detail * High school degree or equivalent
Mar 23, 2018
Part time
We are looking for a Data Entry Clerk to type information into our database from paper documents. The ideal candidate will be computer savvy and a fast typist with a keen eye for detail. You will report to a data manager or another senior data team member. Understanding of data confidentiality principles is compulsory.
Responsibilities:
* Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners * Type in data provided directly from customers * Create spreadsheets with large numbers of figures without mistakes * Verify data by comparing it to source documents * Update existing data * Retrieve data from the database or electronic files as requested * Perform regular backups to ensure data preservation * Sort and organize paperwork after entering data to ensure it is not lost
Requirements:
* Proven experience as data entry clerk * Fast typing skills; Knowledge of touch typing system is strongly preferred * Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.) * Working knowledge of office equipment and computer hardware and peripheral devices * Basic understanding of databases * Good command of English both oral and written and customer service skills * Great attention to detail * High school degree or equivalent
¡Forme parte de una empresa exitosa con las oportunidades para aprender nuevas habilidades y desarrollar su carrera!
Este bufete de abogados brinda a nuestros empleados un empleo con los siguientes beneficios:
Beneficios médicos
Plan 401k con aporte de la empresa
Vacaciones remuneradas
Días festivos remunerados
Sueldo competitivo
Capacitación en el trabajo
Oportunidad de crecimiento y ascenso
Asistente Administrativo - es responsable de asistir en la oficina y contester los telefonos.
Responsabilidades:
Comunicarse diariamente con los clientes
Responsable de cumplir con los plazos
Ayudar con llamadas entrantes y apoya alas paralegals
Responsable de la entrada de facturas medicas y reconciliación de cuentas
Tipos diversos memorandos, correspondencia, informes y otros documentos.
Funciones de oficina diversas, incluyendo, pero no limitado a, presentación, entrada de datos, procesamiento de correo entrante / saliente
Calificaciones:
Competente en productos de oficina de Microsoft, incluyendo palabra, excel, Power-Point y Outlook.
Excelentes habilidades de comunicación verbal y escrita
Excelentes habilidades para ingresar datos
Diploma de Escuela Secundaria o GED, requerido
1-3 años de experiencia anterior de recepcionista / asistente administrativo en la industria de la ley, médico, o en una industria relacionada
Debe ser honesto, confiable y confiable y tener una actitud positiva
Debe ser capaz de trabajar independientemente o con otros en un ambiente de equipo
Capaz de realizar múltiples tareas y gestionar múltiples tareas simultáneamente
Operar equipo de oficina general, por ejemplo; fax, copiadora, escáner y etc.
Debe ser capaz de cumplir con los plazos y priorizar el trabajo basado en la urgencia
Debe ser capaz de trabajar en un entorno de ritmo rápido
Fluidez en español un plus
Notario registrado un plus
Por favor envíe su carta de interés y currículum en inglés y en español. Solo los candidatos calificados recibirán una respuesta.
Feb 13, 2018
Full time
¡Forme parte de una empresa exitosa con las oportunidades para aprender nuevas habilidades y desarrollar su carrera!
Este bufete de abogados brinda a nuestros empleados un empleo con los siguientes beneficios:
Beneficios médicos
Plan 401k con aporte de la empresa
Vacaciones remuneradas
Días festivos remunerados
Sueldo competitivo
Capacitación en el trabajo
Oportunidad de crecimiento y ascenso
Asistente Administrativo - es responsable de asistir en la oficina y contester los telefonos.
Responsabilidades:
Comunicarse diariamente con los clientes
Responsable de cumplir con los plazos
Ayudar con llamadas entrantes y apoya alas paralegals
Responsable de la entrada de facturas medicas y reconciliación de cuentas
Tipos diversos memorandos, correspondencia, informes y otros documentos.
Funciones de oficina diversas, incluyendo, pero no limitado a, presentación, entrada de datos, procesamiento de correo entrante / saliente
Calificaciones:
Competente en productos de oficina de Microsoft, incluyendo palabra, excel, Power-Point y Outlook.
Excelentes habilidades de comunicación verbal y escrita
Excelentes habilidades para ingresar datos
Diploma de Escuela Secundaria o GED, requerido
1-3 años de experiencia anterior de recepcionista / asistente administrativo en la industria de la ley, médico, o en una industria relacionada
Debe ser honesto, confiable y confiable y tener una actitud positiva
Debe ser capaz de trabajar independientemente o con otros en un ambiente de equipo
Capaz de realizar múltiples tareas y gestionar múltiples tareas simultáneamente
Operar equipo de oficina general, por ejemplo; fax, copiadora, escáner y etc.
Debe ser capaz de cumplir con los plazos y priorizar el trabajo basado en la urgencia
Debe ser capaz de trabajar en un entorno de ritmo rápido
Fluidez en español un plus
Notario registrado un plus
Por favor envíe su carta de interés y currículum en inglés y en español. Solo los candidatos calificados recibirán una respuesta.
PeopleTec, Inc.
Colorado Springs, CO, United States
PeopleTec is currently seeking an Administrative Assistant to provide Administrative Support to the Joint Functional Component Command for Integrated Missile Defense (JFCC IMD) for missile defense operations and planning in support of United States Strategic Command (USSTRATCOM). The effort includes administrative support to the JFCC IMD Commander, Deputy Commander, and assist J-Code and Deputy J-Code Directors.
Support the J-Code and Deputy J-Code Directors with scheduling, meeting coordination, calendar upkeep, and travel planning.
Provide Subject Matter Expertise (SME) in support of JFCC IMD video and telephone conferencing scheduling and systems.
Act as JFCC IMD s alternate TMT coordinator, and assign key tasking to the appropriate Action Officer.
Required Skills/Experience:
Must have experience supporting senior personnel with scheduling, meeting coordination, calendar upkeep, protocol, document control, and records administration.
Experience utilizing video and telephone conferencing systems.
Mastery of the Microsoft Office Suite.
Excellent verbal and written communications skills.
Education Requirements:
Associates Degree or at least three years of relevant experience
Desired Skills :
Experience with, staff action preparation and coordination, and use
Experience with the Defense Travel System of task monitoring tool (TMT).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/717615-145621
Jan 30, 2018
Full time
PeopleTec is currently seeking an Administrative Assistant to provide Administrative Support to the Joint Functional Component Command for Integrated Missile Defense (JFCC IMD) for missile defense operations and planning in support of United States Strategic Command (USSTRATCOM). The effort includes administrative support to the JFCC IMD Commander, Deputy Commander, and assist J-Code and Deputy J-Code Directors.
Support the J-Code and Deputy J-Code Directors with scheduling, meeting coordination, calendar upkeep, and travel planning.
Provide Subject Matter Expertise (SME) in support of JFCC IMD video and telephone conferencing scheduling and systems.
Act as JFCC IMD s alternate TMT coordinator, and assign key tasking to the appropriate Action Officer.
Required Skills/Experience:
Must have experience supporting senior personnel with scheduling, meeting coordination, calendar upkeep, protocol, document control, and records administration.
Experience utilizing video and telephone conferencing systems.
Mastery of the Microsoft Office Suite.
Excellent verbal and written communications skills.
Education Requirements:
Associates Degree or at least three years of relevant experience
Desired Skills :
Experience with, staff action preparation and coordination, and use
Experience with the Defense Travel System of task monitoring tool (TMT).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/717615-145621
Ciena Corporation
USAA Federal Savings Bank, McDermott Freeway, San Antonio, TX, United States
A customer service representative, or CSR, will act as a liaison, provide product/services information and resolve any emerging problems that our customer accounts might face with accuracy and efficiency.
The best CSRs are genuinely excited to help customers. They’re patient, empathetic, and passionately communicative. They love to talk. Customer service representatives can put themselves in their customers’ shoes and advocate for them when necessary. Customer feedback is priceless, and these CSRs can gather that for you. Problem-solving also comes naturally to customer care specialists. They are confident at troubleshooting and investigate if they don’t have enough information to resolve customer complaints.
The target is to ensure excellent service standards, respond efficiently to customer inquiries and maintain high customer satisfaction.
Jan 22, 2018
Full time
A customer service representative, or CSR, will act as a liaison, provide product/services information and resolve any emerging problems that our customer accounts might face with accuracy and efficiency.
The best CSRs are genuinely excited to help customers. They’re patient, empathetic, and passionately communicative. They love to talk. Customer service representatives can put themselves in their customers’ shoes and advocate for them when necessary. Customer feedback is priceless, and these CSRs can gather that for you. Problem-solving also comes naturally to customer care specialists. They are confident at troubleshooting and investigate if they don’t have enough information to resolve customer complaints.
The target is to ensure excellent service standards, respond efficiently to customer inquiries and maintain high customer satisfaction.
Under immediate supervision, responds to phone calls received to the Call Center; responds with information, assistance, or transfers the call to appropriate person or department; records information regarding calls, into a database; assists with marketing projects or department related activities. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES May include any and/or all of the following: Responds to caller general information requests and/or inquiries; refers caller to most qualified area. Tracks calls appropriately; gathers necessary demographic or other pertinent information and enters into database. Maintains physician and clinical service information, as well as information regarding studies and special programs. Facilitates physician consultation requests; assists with patient referrals; transfers callers to clinical departments, as needed. Schedules patient appointments; pre-registers patients; obtains patient demographic and insurance information and updates IDX; cancels/reschedules appointments associated with calls received from TeleVox system. Pre-screens patients for clinical studies; serves as backup to registration; provides assistance with scheduling and interface reports and edits. Assists marketing department with event registration, coordination, and reporting; performs other duties as assigned. KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Knowledge of modern office equipment and procedures Strong verbal and written communication skills Interpersonal/human relations skills Organizational/planning skills Supervisory skills Attentiveness to detail Ability to type and operate word processing programs Ability to prioritize duties, delegate responsibilities, and evaluate the work of others Ability to maintain confidentiality and professionalism Ability to work efficiently and cooperatively MINIMUM QUALIFICATIONS Education and experience equivalent to: High school diploma; supplemented with two (2) years of customer service or related field.
Jan 15, 2018
Full time
Under immediate supervision, responds to phone calls received to the Call Center; responds with information, assistance, or transfers the call to appropriate person or department; records information regarding calls, into a database; assists with marketing projects or department related activities. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES May include any and/or all of the following: Responds to caller general information requests and/or inquiries; refers caller to most qualified area. Tracks calls appropriately; gathers necessary demographic or other pertinent information and enters into database. Maintains physician and clinical service information, as well as information regarding studies and special programs. Facilitates physician consultation requests; assists with patient referrals; transfers callers to clinical departments, as needed. Schedules patient appointments; pre-registers patients; obtains patient demographic and insurance information and updates IDX; cancels/reschedules appointments associated with calls received from TeleVox system. Pre-screens patients for clinical studies; serves as backup to registration; provides assistance with scheduling and interface reports and edits. Assists marketing department with event registration, coordination, and reporting; performs other duties as assigned. KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Knowledge of modern office equipment and procedures Strong verbal and written communication skills Interpersonal/human relations skills Organizational/planning skills Supervisory skills Attentiveness to detail Ability to type and operate word processing programs Ability to prioritize duties, delegate responsibilities, and evaluate the work of others Ability to maintain confidentiality and professionalism Ability to work efficiently and cooperatively MINIMUM QUALIFICATIONS Education and experience equivalent to: High school diploma; supplemented with two (2) years of customer service or related field.
Growing healthcare company seeking administrative professional to join our growing organization. This individual will be heavily involved in the development of daily/weekly/monthly reports for internal and external vendors. Analysis of data will also be required. Extreme proficiency with Excel is required. Candidates will be asked to demonstrate Excels skills and knowledge during interview. Responsibilities and Duties: Work closely with leadership team and clients to run daily, weekly, monthly, quarterly reports Once reports processed, reformat reports for ease of comprehension Analyze reports to ensure completeness and accuracy Assist with client setup Perform other job-related duties as assigned Qualifications: High School Diploma or equivalent Extreme knowledge of Excels (Candidates will be tested during interview) Ability to work within time constraints Extreme attention to detail High level of organization At least one year of prior experience required Salary: $45.00 to $75.00 /hour Required education: High school or equivalent Required experience: Excels: 1 year
Jan 12, 2018
Full time
Growing healthcare company seeking administrative professional to join our growing organization. This individual will be heavily involved in the development of daily/weekly/monthly reports for internal and external vendors. Analysis of data will also be required. Extreme proficiency with Excel is required. Candidates will be asked to demonstrate Excels skills and knowledge during interview. Responsibilities and Duties: Work closely with leadership team and clients to run daily, weekly, monthly, quarterly reports Once reports processed, reformat reports for ease of comprehension Analyze reports to ensure completeness and accuracy Assist with client setup Perform other job-related duties as assigned Qualifications: High School Diploma or equivalent Extreme knowledge of Excels (Candidates will be tested during interview) Ability to work within time constraints Extreme attention to detail High level of organization At least one year of prior experience required Salary: $45.00 to $75.00 /hour Required education: High school or equivalent Required experience: Excels: 1 year
Lewis-Clark State College
Lewiston, ID, United States
Lewis-Clark State College invites applications for the position of Administrative Assistant 2.
Salary based on experience and qualifications: $14.07 - $15.50
Required Qualifications:
Good knowledge of: organizational awareness; team work; investigative procedures.
Some knowledge of: financial record keeping; organizational of electronics
Experience: composing official correspondence, reports, and other complex documents. Providing administrative support to coaches, administrators or directors. Proficiency in Microsoft Office programs, Colleague and F9.
Flexible hours during the Avista NAIA World Series (memorial day weekend)
Preferred Qualifications:
Experience working with PCard, PCard audits and extensive knowledge of Colleague.
Must have knowledge of LCSC campus systems.
Experience with individual and group travel, bids and proposals.
Responsibilities:
Work directly with coaches and administrative staff to accomplish daily, weekly, and yearly goals as set by the Athletic Director. Must answer phones, compose e-mail documents, prepare mailings, process PO and requisitions, assist with bid processes and book and process travel for individuals and teams. This position will oversee all PCard transactions in the department.
This position independently researches and compiles information to prepare reports.
Application Procedure: Please upload the following documents
Cover Letter
Resume
3 References
In addition to completing this application, you will also need to complete the online Administrative Assistant 2 exam found on the Idaho Division of Human Resources' website at https://labor.idaho.gov/DHR/ATS/StateJobs/jobannouncement.aspx?announcement_no=01231039086
Position will remain open until filled.
This position is subject to the successful completion of a criminal background check. LCSC is an EEO/AA/VETS employer.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/683622-141889
Dec 05, 2017
Full time
Lewis-Clark State College invites applications for the position of Administrative Assistant 2.
Salary based on experience and qualifications: $14.07 - $15.50
Required Qualifications:
Good knowledge of: organizational awareness; team work; investigative procedures.
Some knowledge of: financial record keeping; organizational of electronics
Experience: composing official correspondence, reports, and other complex documents. Providing administrative support to coaches, administrators or directors. Proficiency in Microsoft Office programs, Colleague and F9.
Flexible hours during the Avista NAIA World Series (memorial day weekend)
Preferred Qualifications:
Experience working with PCard, PCard audits and extensive knowledge of Colleague.
Must have knowledge of LCSC campus systems.
Experience with individual and group travel, bids and proposals.
Responsibilities:
Work directly with coaches and administrative staff to accomplish daily, weekly, and yearly goals as set by the Athletic Director. Must answer phones, compose e-mail documents, prepare mailings, process PO and requisitions, assist with bid processes and book and process travel for individuals and teams. This position will oversee all PCard transactions in the department.
This position independently researches and compiles information to prepare reports.
Application Procedure: Please upload the following documents
Cover Letter
Resume
3 References
In addition to completing this application, you will also need to complete the online Administrative Assistant 2 exam found on the Idaho Division of Human Resources' website at https://labor.idaho.gov/DHR/ATS/StateJobs/jobannouncement.aspx?announcement_no=01231039086
Position will remain open until filled.
This position is subject to the successful completion of a criminal background check. LCSC is an EEO/AA/VETS employer.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/683622-141889
Charles County Government
La Plata, MD, United States
Job Summary
Performs a variety of administrative and receptionist duties in support of the recruitment and general operations of the Department of Human Resources.
Essential Job Functions
Receives and assists visitors and callers to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department operations for the purpose of facilitating the use of services.
Assists the public, clientele, and others in accessing and making use of department services by advising them regarding their needs and services provided.
Provides assistance to applicants via the Charles County Government online application system.
Supports recruitment efforts in the online system by posting job announcements on the County web site and various other web sites.
Calls candidates to schedule interviews, makes room reservations and other arrangements as needed. Prepares interview packets for each member of the interview panel.
Conducts reference checks on potential employees, calling prior and current supervisors and maintaining detailed notes about contact.
Composes correspondence, memoranda and reports in response to recurring inquiries and situations, including new hire offer letters, Payroll Change Notices, and notification emails to candidates.
Sends monthly Employee News announcements and New Employee Introductions information via email. Tracks data for the announcements and coordinates the New Employee Introduction program.
Keeps supervisor and staff informed of matters; initiates inquiries of County offices and other organizations to obtain information; researches files and records and compiles data for supervisor's review; prepares memos, notes and reports for supervisor.
Receives, sorts, date-stamps, logs, copies and distributes mail/mail log; processes outgoing mail.
Creates and maintains departmental files, including online recruitment files.
Maintains supplies of New Employee Orientation folders and Personnel Policies & Procedures Manuals, along with other HR-related documents and manuals.
Photocopies documents and routes to appropriate staff/department.
Assists with maintenance of electronic archive system.
Assists with processing paperwork for salary actions.
Serves as backup to other Administrative staff during lunch hours, vacations, etc.
Other Duties
Performs related work as required.
Knowledge, Skills, and Abilities (These are pre-employment KSAs that apply only to Essential Job Functions.)
Knowledge of--
- Modern office procedures and practices including the operation of standard office equipment.
NeoGov online application system and Laserfiche electronic archive system. - Work in a variety of computer programs, including Microsoft Office and online programs.
Ability to--
Perform general administrative work quickly and efficiently.- Provide reception services to visitors and callers.- Establish and maintain effective working relationships with others encountered in the workplace.
Communicate effectively and respectfully, orally and in writing.
Work effectively as a member of a team.
- Proficiently create memos, letter and other correspondence.
Training and/or Education Two years of general office experience. May require a valid driver's license.
Special Requirements The work is mostly sedentary with periods of light physical activity, and is performed in office surroundings. Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer or typewriter keyboards. The work requires the ability to speak normally and to use normal or aided vision and hearing.
Unusual Demands
Work is subject to frequent interruptions.
FLSA Status
Non-Exempt
Supervises
None
Revised
12/17
Reports to
Recruitment & Retention Administrator
Workers must occasionally remain continuously at their work sites for long periods.
Physical Demands
Must be able to maintain information confidentially.
Licenses or Certificates
Working knowledge of computer software programs
Experience
High school diploma or GED.
Required Qualifications (Note: Any acceptable combination of education, training and experience that provides the above knowledge, skills, and abilities may be substituted on a year for year basis.)
Dec 01, 2017
Part time
Job Summary
Performs a variety of administrative and receptionist duties in support of the recruitment and general operations of the Department of Human Resources.
Essential Job Functions
Receives and assists visitors and callers to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department operations for the purpose of facilitating the use of services.
Assists the public, clientele, and others in accessing and making use of department services by advising them regarding their needs and services provided.
Provides assistance to applicants via the Charles County Government online application system.
Supports recruitment efforts in the online system by posting job announcements on the County web site and various other web sites.
Calls candidates to schedule interviews, makes room reservations and other arrangements as needed. Prepares interview packets for each member of the interview panel.
Conducts reference checks on potential employees, calling prior and current supervisors and maintaining detailed notes about contact.
Composes correspondence, memoranda and reports in response to recurring inquiries and situations, including new hire offer letters, Payroll Change Notices, and notification emails to candidates.
Sends monthly Employee News announcements and New Employee Introductions information via email. Tracks data for the announcements and coordinates the New Employee Introduction program.
Keeps supervisor and staff informed of matters; initiates inquiries of County offices and other organizations to obtain information; researches files and records and compiles data for supervisor's review; prepares memos, notes and reports for supervisor.
Receives, sorts, date-stamps, logs, copies and distributes mail/mail log; processes outgoing mail.
Creates and maintains departmental files, including online recruitment files.
Maintains supplies of New Employee Orientation folders and Personnel Policies & Procedures Manuals, along with other HR-related documents and manuals.
Photocopies documents and routes to appropriate staff/department.
Assists with maintenance of electronic archive system.
Assists with processing paperwork for salary actions.
Serves as backup to other Administrative staff during lunch hours, vacations, etc.
Other Duties
Performs related work as required.
Knowledge, Skills, and Abilities (These are pre-employment KSAs that apply only to Essential Job Functions.)
Knowledge of--
- Modern office procedures and practices including the operation of standard office equipment.
NeoGov online application system and Laserfiche electronic archive system. - Work in a variety of computer programs, including Microsoft Office and online programs.
Ability to--
Perform general administrative work quickly and efficiently.- Provide reception services to visitors and callers.- Establish and maintain effective working relationships with others encountered in the workplace.
Communicate effectively and respectfully, orally and in writing.
Work effectively as a member of a team.
- Proficiently create memos, letter and other correspondence.
Training and/or Education Two years of general office experience. May require a valid driver's license.
Special Requirements The work is mostly sedentary with periods of light physical activity, and is performed in office surroundings. Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer or typewriter keyboards. The work requires the ability to speak normally and to use normal or aided vision and hearing.
Unusual Demands
Work is subject to frequent interruptions.
FLSA Status
Non-Exempt
Supervises
None
Revised
12/17
Reports to
Recruitment & Retention Administrator
Workers must occasionally remain continuously at their work sites for long periods.
Physical Demands
Must be able to maintain information confidentially.
Licenses or Certificates
Working knowledge of computer software programs
Experience
High school diploma or GED.
Required Qualifications (Note: Any acceptable combination of education, training and experience that provides the above knowledge, skills, and abilities may be substituted on a year for year basis.)
United States Tennis Association- Texas
Austin, TX, United States
The USTA Texas (“Organization”) offices are located in Austin, TX and is a not-for-profit volunteer organization devoted to promoting and developing the growth of tennis in Texas. Since 1895, USTA Texas has been a section of the United States Tennis Association, the governing body of tennis in America. USTA Texas is the third largest of the sections and features a number of tennis programs for juniors, adults and seniors at the beginning, recreational, and competitive levels.
Austin is located in the beautiful “Hill Country” of Texas, and is the fastest growing of the 50 largest US cities and the second largest state capital city in the United States. Well known as the “Live Music Capital of the World,” Austin is also home to numerous lakes, rivers, and waterways including Lady Bird Lake and the famous Barton Springs. The “clean-air-city” is also known as the “Silicon Hills” for the influx of high-tech corporations and Fortune 500 companies, but the slogan “Keep Austin Weird” helps to remind us to celebrate and protect the unique local vibe. As an employer, the USTA Texas offers a vibrant work environment and an inclusive workplace culture that promotes a healthy work-life balance. USTA Texas is an equal opportunity employer and welcomes applicants without regard to age, race, color, sex (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military status, genetic information, sexual orientation, or gender identity and/or expression. The organization is especially interested in applications from qualified candidates who would contribute to the diversity of all programs.
Job Description The Diversity & Inclusion (D&I) Department Assistant is a part-time position that supports the growth of diversity in tennis participation in Texas. The assistant will work on key projects to enable this mission, while simultaneously gaining skills and knowledge in the growing diversity and inclusion field. The assistant will work under the supervision of the Director of Diversity & Inclusion and will also collaborate with other departments, stakeholders, and D&I committee members.
USTA Texas Home Page: http://www.usta.com/texas
Job Duties
• Grant & Scholarship Support o USTA Texas offers grants and scholarships to grow participation in diverse communities. The assistant will become knowledgeable about the grant and scholarship process and will communicate upcoming grant opportunities to potential applicants, answer individual case specific questions, and support the collection and ranking of grant and scholarship applications for various USTA Texas staff committee members.
• Event Support o USTA Texas leads or participates in several events across Texas that reach a diverse audience. The assistant will assist with various elements of these events, including finding prospective events, creating event schedules/agendas, and event follow-up.
• Research o With Texas demographics constantly changing, significant research of demographic trends is essential for assessing opportunities to engage diverse audiences through tennis. The assistant will assist the D&I Coordinator in research that supports the business case for diversity in tennis.
• Marketing and Communication o Crafting inclusive messages is essential to connecting with diverse populations throughout Texas. The assistant will work closely with the Marketing team to identify opportunities to feature, highlight, and connect to diverse populations through various media channels.
• Other duties as assigned
Minimum Qualifications • Currently pursuing a Bachelor’s or Master’s degree in business, communications, or a related field, an earned Bachelor’s Degree from an accredited college or university, or equivalent work experience
Preferred Qualifications • Proficient in Spanish • Experience with Microsoft Word, Excel, PowerPoint • Experience conducting research
Knowledge, Skills, and Abilities • Knowledge of USTA Texas and/or the nonprofit sector • Ability to successfully work with volunteers and follow non-profit systems of operations • Interest in diversity and inclusion • Strong attention to detail • Task-oriented and problem solver • Excellent verbal and written communication skills • Self-starter with a “team-first” mentality • Ability to learn additional software as needed • Ability to travel and work nights and weekends as needed
Hourly Wage • $12 to $14 per hour depending on experience, up to 20 hours a week
Requirement • Personal interview
Application Close Date: November 29, 2017
To apply, please send cover letter/letter of application, resume, how you heard about the opening (website, word of mouth, etc.), and a list of two references (including current contact information) to Marcos Valdez, Director of Diversity and Inclusion, by email at valdez@texas.usta.com.
Nov 14, 2017
Part time
The USTA Texas (“Organization”) offices are located in Austin, TX and is a not-for-profit volunteer organization devoted to promoting and developing the growth of tennis in Texas. Since 1895, USTA Texas has been a section of the United States Tennis Association, the governing body of tennis in America. USTA Texas is the third largest of the sections and features a number of tennis programs for juniors, adults and seniors at the beginning, recreational, and competitive levels.
Austin is located in the beautiful “Hill Country” of Texas, and is the fastest growing of the 50 largest US cities and the second largest state capital city in the United States. Well known as the “Live Music Capital of the World,” Austin is also home to numerous lakes, rivers, and waterways including Lady Bird Lake and the famous Barton Springs. The “clean-air-city” is also known as the “Silicon Hills” for the influx of high-tech corporations and Fortune 500 companies, but the slogan “Keep Austin Weird” helps to remind us to celebrate and protect the unique local vibe. As an employer, the USTA Texas offers a vibrant work environment and an inclusive workplace culture that promotes a healthy work-life balance. USTA Texas is an equal opportunity employer and welcomes applicants without regard to age, race, color, sex (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military status, genetic information, sexual orientation, or gender identity and/or expression. The organization is especially interested in applications from qualified candidates who would contribute to the diversity of all programs.
Job Description The Diversity & Inclusion (D&I) Department Assistant is a part-time position that supports the growth of diversity in tennis participation in Texas. The assistant will work on key projects to enable this mission, while simultaneously gaining skills and knowledge in the growing diversity and inclusion field. The assistant will work under the supervision of the Director of Diversity & Inclusion and will also collaborate with other departments, stakeholders, and D&I committee members.
USTA Texas Home Page: http://www.usta.com/texas
Job Duties
• Grant & Scholarship Support o USTA Texas offers grants and scholarships to grow participation in diverse communities. The assistant will become knowledgeable about the grant and scholarship process and will communicate upcoming grant opportunities to potential applicants, answer individual case specific questions, and support the collection and ranking of grant and scholarship applications for various USTA Texas staff committee members.
• Event Support o USTA Texas leads or participates in several events across Texas that reach a diverse audience. The assistant will assist with various elements of these events, including finding prospective events, creating event schedules/agendas, and event follow-up.
• Research o With Texas demographics constantly changing, significant research of demographic trends is essential for assessing opportunities to engage diverse audiences through tennis. The assistant will assist the D&I Coordinator in research that supports the business case for diversity in tennis.
• Marketing and Communication o Crafting inclusive messages is essential to connecting with diverse populations throughout Texas. The assistant will work closely with the Marketing team to identify opportunities to feature, highlight, and connect to diverse populations through various media channels.
• Other duties as assigned
Minimum Qualifications • Currently pursuing a Bachelor’s or Master’s degree in business, communications, or a related field, an earned Bachelor’s Degree from an accredited college or university, or equivalent work experience
Preferred Qualifications • Proficient in Spanish • Experience with Microsoft Word, Excel, PowerPoint • Experience conducting research
Knowledge, Skills, and Abilities • Knowledge of USTA Texas and/or the nonprofit sector • Ability to successfully work with volunteers and follow non-profit systems of operations • Interest in diversity and inclusion • Strong attention to detail • Task-oriented and problem solver • Excellent verbal and written communication skills • Self-starter with a “team-first” mentality • Ability to learn additional software as needed • Ability to travel and work nights and weekends as needed
Hourly Wage • $12 to $14 per hour depending on experience, up to 20 hours a week
Requirement • Personal interview
Application Close Date: November 29, 2017
To apply, please send cover letter/letter of application, resume, how you heard about the opening (website, word of mouth, etc.), and a list of two references (including current contact information) to Marcos Valdez, Director of Diversity and Inclusion, by email at valdez@texas.usta.com.
Oregon Health Authority
Portland, OR, United States
JOB CODE: OHA17-0461
CLOSING DATE/TIME: 11/19/17 11:59 PM
SALARY: $2,141.00 - $2,916.00 Monthly
JOB TYPE: Permanent
LOCATION: Portland, Oregon The Oregon Health Authority, Public Health Division, Center for Health Statistics is seeking a detail oriented, customer service savvy, office specialist with a high degree of speed and accuracy with data entry and an eye for identifying discrepancies to ensure vital records are processed timely and accurately. The Vital Records Specialist evaluates current program operations for improvement leading to a more unified and standardized regulatory oversight that results in greater regulatory accountability and efficiency. What will you do? You will process and issue certified copies of vital records. You will process phone and internet orders for certified copies of vital records within 1 to 2 working days as required by law. You will contact customers to request information to determine if customers are eligible to receive the record. You will provide back-up on a daily basis to process mail-in orders. You will track pending and rush orders to ensure appropriate completion. You will compare order information with computer records, index books, or long-form records to identify discrepancies. You will produce certified copies of records from original record, microfilm, or computer data. You will verify the certified copy of the record is correct, stamp the record, and place the record in the appropriate area for mailing. You will also assist walk-in customers on using the kiosks. You will assist in providing information to the public via telephone. What's in it for you? Are you a detailed oriented person who catches even the most minuscule mistake? Do you thrive in a bustling environment while completing a high volume of work to meet deadlines? Are your customer service skills highly developed to the extent that people ask for you by name? Does your attitude radiate positivity which infects those around you? Then this job description was written for you! We offer full medical, vision and dental benefits with paid sick leave, vacation, and personal leave, and ten paid holidays per year. If you have strong customer service skills and successful office experience, don't delay. Apply today! MINIMUM QUALIFICATIONS One year of general clerical experience which included typing, word processing, or other generation of documents; OR Completion of courses or training in Office Technology; OR An equivalent combination of training and experience. DESIRED ATTRIBUTES
Ability to organize a high volume of work to meet same-day and next day deadlines.
Ability to effectively and efficiently complete tasks that require accuracy and attention to detail.
Experience reviewing and approving applications or documents for completeness.
Ability to verbally explain specific laws and policies that pertain to Vital records.
Ability to help customers solve ordering problems, while also being meticulous in following policies and procedures so that the confidentiality of records is maintained.
Ability to deal with the general public and personnel from different agencies or businesses in a diplomatic, friendly and professional manner.
Team player with the ability to build and maintain positive working relationships.
Strong verbal communication and presentation skills are essential.
Ability to work in a high production work environment.
Minimum typing speed of 65 wpm with a high degree of accuracy.
TO VIEW ANNOUNCEMENT AND COMPLETE THE APPLICATION
Please visit the following link:
https://www.governmentjobs.com/careers/oregon/jobs/1889547/vital-records-specialist-office-specialist-1
Nov 08, 2017
Full time
JOB CODE: OHA17-0461
CLOSING DATE/TIME: 11/19/17 11:59 PM
SALARY: $2,141.00 - $2,916.00 Monthly
JOB TYPE: Permanent
LOCATION: Portland, Oregon The Oregon Health Authority, Public Health Division, Center for Health Statistics is seeking a detail oriented, customer service savvy, office specialist with a high degree of speed and accuracy with data entry and an eye for identifying discrepancies to ensure vital records are processed timely and accurately. The Vital Records Specialist evaluates current program operations for improvement leading to a more unified and standardized regulatory oversight that results in greater regulatory accountability and efficiency. What will you do? You will process and issue certified copies of vital records. You will process phone and internet orders for certified copies of vital records within 1 to 2 working days as required by law. You will contact customers to request information to determine if customers are eligible to receive the record. You will provide back-up on a daily basis to process mail-in orders. You will track pending and rush orders to ensure appropriate completion. You will compare order information with computer records, index books, or long-form records to identify discrepancies. You will produce certified copies of records from original record, microfilm, or computer data. You will verify the certified copy of the record is correct, stamp the record, and place the record in the appropriate area for mailing. You will also assist walk-in customers on using the kiosks. You will assist in providing information to the public via telephone. What's in it for you? Are you a detailed oriented person who catches even the most minuscule mistake? Do you thrive in a bustling environment while completing a high volume of work to meet deadlines? Are your customer service skills highly developed to the extent that people ask for you by name? Does your attitude radiate positivity which infects those around you? Then this job description was written for you! We offer full medical, vision and dental benefits with paid sick leave, vacation, and personal leave, and ten paid holidays per year. If you have strong customer service skills and successful office experience, don't delay. Apply today! MINIMUM QUALIFICATIONS One year of general clerical experience which included typing, word processing, or other generation of documents; OR Completion of courses or training in Office Technology; OR An equivalent combination of training and experience. DESIRED ATTRIBUTES
Ability to organize a high volume of work to meet same-day and next day deadlines.
Ability to effectively and efficiently complete tasks that require accuracy and attention to detail.
Experience reviewing and approving applications or documents for completeness.
Ability to verbally explain specific laws and policies that pertain to Vital records.
Ability to help customers solve ordering problems, while also being meticulous in following policies and procedures so that the confidentiality of records is maintained.
Ability to deal with the general public and personnel from different agencies or businesses in a diplomatic, friendly and professional manner.
Team player with the ability to build and maintain positive working relationships.
Strong verbal communication and presentation skills are essential.
Ability to work in a high production work environment.
Minimum typing speed of 65 wpm with a high degree of accuracy.
TO VIEW ANNOUNCEMENT AND COMPLETE THE APPLICATION
Please visit the following link:
https://www.governmentjobs.com/careers/oregon/jobs/1889547/vital-records-specialist-office-specialist-1
Kootenai County, in beautiful Coeur d'Alene, Idaho, is recruiting for a number of career opportunities. We offer excellent benefits, including a pension plan with a lifetime payment upon vesting/retirement, and public student loan forgiveness (for qualifying loans/employment). We are recruiting for:
- Customer Service Clerk - - District Court General Clerk - Detention Deputy - Emergency Communications Officer (911) - Senior Maintenance Operator - Plans Examiner/Building Inspector
To view current job opportunities and to apply online, visit: https://www.governmentjobs.com/careers/kcgov
To learn more about Kootenai County, visit www.kcgov.us
**Equal Opportunity Employer**Veteran's Preference**Drug Free Workplace
Oct 31, 2017
Full time
Kootenai County, in beautiful Coeur d'Alene, Idaho, is recruiting for a number of career opportunities. We offer excellent benefits, including a pension plan with a lifetime payment upon vesting/retirement, and public student loan forgiveness (for qualifying loans/employment). We are recruiting for:
- Customer Service Clerk - - District Court General Clerk - Detention Deputy - Emergency Communications Officer (911) - Senior Maintenance Operator - Plans Examiner/Building Inspector
To view current job opportunities and to apply online, visit: https://www.governmentjobs.com/careers/kcgov
To learn more about Kootenai County, visit www.kcgov.us
**Equal Opportunity Employer**Veteran's Preference**Drug Free Workplace
Job Description/Responsibilities: We are looking for an articulate, professional individual to represent our Television and Radio properties to our viewers, listeners and clients. In this role, you will greet visitors, manage incoming calls and perform administrative duties as well as assist other administrative staff (sales, digital, general administration) with overflow work, including word processing and data entry. The individual must be a self starter and punctual.
Job Requirements/Qualifications: Spanish and English verbal and written fluency as well as excellent people skills required. Candidate must possess strong working knowledge of Microsoft products including Word, Excel, Power Point and understanding/knowledge of social networking platforms.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees
Entravision is an Equal Opportunity Employer. We encourage women and minorities to apply.
Oct 10, 2017
Full time
Job Description/Responsibilities: We are looking for an articulate, professional individual to represent our Television and Radio properties to our viewers, listeners and clients. In this role, you will greet visitors, manage incoming calls and perform administrative duties as well as assist other administrative staff (sales, digital, general administration) with overflow work, including word processing and data entry. The individual must be a self starter and punctual.
Job Requirements/Qualifications: Spanish and English verbal and written fluency as well as excellent people skills required. Candidate must possess strong working knowledge of Microsoft products including Word, Excel, Power Point and understanding/knowledge of social networking platforms.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees
Entravision is an Equal Opportunity Employer. We encourage women and minorities to apply.
Entering customer and account data from source documents within time limits
Compiling, verifying accuracy and sorting information to prepare source data for computer entry
Reviewing data for deficiencies or errors, correcting any incompatibilities and checking output
Oct 05, 2017
Full time
Entering customer and account data from source documents within time limits
Compiling, verifying accuracy and sorting information to prepare source data for computer entry
Reviewing data for deficiencies or errors, correcting any incompatibilities and checking output
* Keep records of materials filed or removed, using log-books or computers. * Add new material to file records, and create new records as necessary. * Perform general office duties such as typing, operating office machines, and sorting mail. * Track materials removed from files in order to ensure that borrowed files are returned. * Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
Oct 05, 2017
Full time
* Keep records of materials filed or removed, using log-books or computers. * Add new material to file records, and create new records as necessary. * Perform general office duties such as typing, operating office machines, and sorting mail. * Track materials removed from files in order to ensure that borrowed files are returned. * Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
Star Health and Allied Insurance Co Ltd
4025 Madrone Dr, North Las Vegas, NV 89031
Job Summary:
One of the leading Chicago Architecture and Engineering Firms, Star Health & Allied Insurance Co. Ltd, is looking for a responsive Administrative Executive Assistant to become a part of a collaborative, high-energy studio where professional growth and client satisfaction are emphasized. The successful Candidate will provide administrative and support services to firm executives and architectural and administrative professionals.
Job Responsibilities:
Provide administrative support to 3 of the company’s highest-level executives Screen and routes incoming telephone calls Schedule appointments and manage schedules Provide contract support by producing and editing type-written proposals and correspondences Maintain CEU records for Principals Monitor licenses and memberships Assist with firm-wide strategic efforts Expense reports Covers reception desk, greets clients and visitors and provides information and assistance Receives and sends out messenger/courier items Responsible for filing, shipping, supply ordering and general upkeep of the office Assist with company-wide activities Assist in updating the firms Standards of Operations Model firm values of responsiveness, creativity and professionalism Apply Bailey Edward Policies and Procedures Promote work share within the other Bailey Edward offices Additional duties as required
Requirements
Education and Experience:
1+ years of office experience Executive support experience preferred Experience in the Architecture, Engineering and/or Construction industries preferered Associate’s or Bachelor’s Degree preferred
Sep 28, 2017
Full time
Job Summary:
One of the leading Chicago Architecture and Engineering Firms, Star Health & Allied Insurance Co. Ltd, is looking for a responsive Administrative Executive Assistant to become a part of a collaborative, high-energy studio where professional growth and client satisfaction are emphasized. The successful Candidate will provide administrative and support services to firm executives and architectural and administrative professionals.
Job Responsibilities:
Provide administrative support to 3 of the company’s highest-level executives Screen and routes incoming telephone calls Schedule appointments and manage schedules Provide contract support by producing and editing type-written proposals and correspondences Maintain CEU records for Principals Monitor licenses and memberships Assist with firm-wide strategic efforts Expense reports Covers reception desk, greets clients and visitors and provides information and assistance Receives and sends out messenger/courier items Responsible for filing, shipping, supply ordering and general upkeep of the office Assist with company-wide activities Assist in updating the firms Standards of Operations Model firm values of responsiveness, creativity and professionalism Apply Bailey Edward Policies and Procedures Promote work share within the other Bailey Edward offices Additional duties as required
Requirements
Education and Experience:
1+ years of office experience Executive support experience preferred Experience in the Architecture, Engineering and/or Construction industries preferered Associate’s or Bachelor’s Degree preferred
compile, sort and verify the accuracy of data before it is entered
Locate and correct data entry errors, or report them to supervisors
Read source documents such as canceled checks, sales report, or bills, and enter data in specific data fields or onto tapes or disks for subsequent data entry using keyboards or scanners
compare data with source documents, or re-enter data in verification format to detect errors
maintain logs of activities and completed work
load machines with required input or output media such as paper, cards, disks, tape or Braille media
Resolve garbled or indecipherable messages, using cryptographic procedures and equipment
select materials needed to complete work assignments
Store completed documents in appropriate locations
Maintains accurate records of all Receivables and Payable's, entering data of online sales, purchase, orders, bookings, number of goods sold, numbers remaining, etc, of customers in the US.Responsible for compiling amounts owed from purchase orders, charge slips, sales tickets etc.
Sep 12, 2017
Full time
compile, sort and verify the accuracy of data before it is entered
Locate and correct data entry errors, or report them to supervisors
Read source documents such as canceled checks, sales report, or bills, and enter data in specific data fields or onto tapes or disks for subsequent data entry using keyboards or scanners
compare data with source documents, or re-enter data in verification format to detect errors
maintain logs of activities and completed work
load machines with required input or output media such as paper, cards, disks, tape or Braille media
Resolve garbled or indecipherable messages, using cryptographic procedures and equipment
select materials needed to complete work assignments
Store completed documents in appropriate locations
Maintains accurate records of all Receivables and Payable's, entering data of online sales, purchase, orders, bookings, number of goods sold, numbers remaining, etc, of customers in the US.Responsible for compiling amounts owed from purchase orders, charge slips, sales tickets etc.
Financial Center Client Service Representative I s FC CSR I are responsible for providing a positive customer experience that leads to improved satisfaction and sales. FC CSR I s process transactions accurately and efficiently in a fast-paced environment while simultaneously introducing products and services that meet the customers’ needs and encouraging customers to expand their relationship with Bank of America. This position was previously known as the Teller position within the Financial Center. Duties may include, but are not limited to the following;
a) Create a connection and develop rapport with customers to provide outstanding, personalized service, b) Listen carefully and connect with customers to understand their top financial priorities and to uncover products and solutions that will benefit them, c) Ensure customers/clients are quickly connected to the appropriate teammate with the expertise to meet their needs, d) Meet or exceed sales goals by influencing customers to learn about products/services that will benefit them, e) Build, develop and maintain partnerships with teammates and specialists to maximize effectiveness and serve customers, f) Accurately and efficiently process transactions such as customer deposits and cashing checks, g) Assist customers with inquiries and/or problem resolution in a professional and composed manner, and escalate to manager as appropriate, h) Inform and educate customers on how to conduct simple transactions through self-service technologies, i) Follow established policies, procedures and guidelines to protect both our customers and Bank of America, j) May be required to work Saturdays and/or extended hours.
Required skills:
Proven results in exceeding goals in areas of sales and service in a customer-centric, results-driven environment Minimum of six months customer service experience in financial services, retail sales or a goal-oriented environment A minimum of six months experience with cross-selling, up-selling and/or referring products Thrive on engaging with customers; can begin a conversation, build rapport, and handle objections Ability to identify customer financial needs, goals and objectives; comfortable asking customers about their personal finances Ability to sell customers on meeting with a sales associate to learn about products/services Ability to respond and assist customers with inquiries and/or problem resolution Ability to work effectively as a team member Strong communication skills (including verbal and non-verbal) and active listening skills Careful attention to detail and time management Proficiency in basic computer skills Pass pre-employment assessment
Desired skills:
Minimum of six months cash handling experience Bilingual level Spanish preferred
Aug 19, 2017
Full time
Financial Center Client Service Representative I s FC CSR I are responsible for providing a positive customer experience that leads to improved satisfaction and sales. FC CSR I s process transactions accurately and efficiently in a fast-paced environment while simultaneously introducing products and services that meet the customers’ needs and encouraging customers to expand their relationship with Bank of America. This position was previously known as the Teller position within the Financial Center. Duties may include, but are not limited to the following;
a) Create a connection and develop rapport with customers to provide outstanding, personalized service, b) Listen carefully and connect with customers to understand their top financial priorities and to uncover products and solutions that will benefit them, c) Ensure customers/clients are quickly connected to the appropriate teammate with the expertise to meet their needs, d) Meet or exceed sales goals by influencing customers to learn about products/services that will benefit them, e) Build, develop and maintain partnerships with teammates and specialists to maximize effectiveness and serve customers, f) Accurately and efficiently process transactions such as customer deposits and cashing checks, g) Assist customers with inquiries and/or problem resolution in a professional and composed manner, and escalate to manager as appropriate, h) Inform and educate customers on how to conduct simple transactions through self-service technologies, i) Follow established policies, procedures and guidelines to protect both our customers and Bank of America, j) May be required to work Saturdays and/or extended hours.
Required skills:
Proven results in exceeding goals in areas of sales and service in a customer-centric, results-driven environment Minimum of six months customer service experience in financial services, retail sales or a goal-oriented environment A minimum of six months experience with cross-selling, up-selling and/or referring products Thrive on engaging with customers; can begin a conversation, build rapport, and handle objections Ability to identify customer financial needs, goals and objectives; comfortable asking customers about their personal finances Ability to sell customers on meeting with a sales associate to learn about products/services Ability to respond and assist customers with inquiries and/or problem resolution Ability to work effectively as a team member Strong communication skills (including verbal and non-verbal) and active listening skills Careful attention to detail and time management Proficiency in basic computer skills Pass pre-employment assessment
Desired skills:
Minimum of six months cash handling experience Bilingual level Spanish preferred
