The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance their analytics operations.
This position is under the classification Administrative Specialist 2.
Due to the COVID-19 Pandemic, this position will start off fully remote with a possibility of returning to a physical office in the future.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties for assigned managers and program areas. You will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives.
In this role, you will further communications of the Health Policy and Analytics (HPA) division and carry out various tasks to promote positive public relations. You will assist in formulating and making recommendations for change in various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information which will require discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency in Microsoft Office.
Proficiency with remote meeting tools such as Zoom, Teams and Go To Webinars.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, limited duration position that is classified and represented by SEIU.
The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
Dec 24, 2020
Full time
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance their analytics operations.
This position is under the classification Administrative Specialist 2.
Due to the COVID-19 Pandemic, this position will start off fully remote with a possibility of returning to a physical office in the future.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties for assigned managers and program areas. You will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives.
In this role, you will further communications of the Health Policy and Analytics (HPA) division and carry out various tasks to promote positive public relations. You will assist in formulating and making recommendations for change in various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information which will require discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency in Microsoft Office.
Proficiency with remote meeting tools such as Zoom, Teams and Go To Webinars.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, limited duration position that is classified and represented by SEIU.
The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary
The Programs Assistant dual reports to the Director of the Religion and Faith Program and the Director of the Global Partnerships Program, providing administrative support to these two programs. Both programs are part of the HRC Foundation, the public education and outreach arm of the Human Rights Campaign.
The Global Partnerships program provides capacity-building and leadership development opportunities to LGBTQ advocates from around the world.
The Religion and Faith Program works to build a world where LGBTQ people of faith are celebrated for every part of who they are, while fighting to ensure that religion is not used as a weapon of hate and discrimination.
The Programs Assistant will be primarily responsible for scheduling, event support, meeting and travel support, as well as handling financial administrative needs and tracking metrics related to the programs’ work. The Programs Assistant may be asked to support additional Foundation programs and initiatives.
Position Responsibilities
Manage administrative matters for the Directors, including scheduling, supporting virtual and in-person meetings and events, taking meetings notes, and maintaining contact lists and databases.
Assist in reporting duties, including quarterly board reports, weekly activity reports, and other reports as required.
Coordinate Directors’ travel arrangements.
Assist with preparation of budgets, making check requests, submitting internal requests for marketing support, ordering supplies, and monthly budget reconciliations.
Assist with preparation of contracts and MOU’s for external vendors as well as paperwork needed to support grantees and partners.
Review and work with Directors to keep program web pages and other online materials up-to-date.
Assist Directors with talking points and speaking engagements, including research, creating PowerPoint and other presentations.
Assist with planning and implementation of annual Global Summit, Small Grants Program, Faith Institute and other major programmatic activities.
Assist with various research projects.
Assist with various needs related to tracking program metrics.
Other duties as assigned.
Position Qualifications
Bachelor’s degree or equivalent work experience required with one to two years’ relevant administrative work experience in a professional environment preferred.
Strong organizational and time management skills and ability to handle multiple tasks simultaneously.
Outstanding written and oral communication skills.
A can-do attitude, with demonstrated ability to work independently and a strong work ethic.
Exceptional attention to accuracy and detail.
Ability to work individually, with the programs and with other departments at HRC
Strong skills with Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) and Google Apps (Gmail, Google Docs, Slides and Drive).
Ability to work in a fast-paced, dynamic work environment.
Demonstrated knowledge of LGBTQ issues and commitment to diversity, equity and inclusion and intersectional work.
While knowledge of faith issues and/or global issues a plus, passion for this work is a must.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Dec 18, 2020
Full time
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary
The Programs Assistant dual reports to the Director of the Religion and Faith Program and the Director of the Global Partnerships Program, providing administrative support to these two programs. Both programs are part of the HRC Foundation, the public education and outreach arm of the Human Rights Campaign.
The Global Partnerships program provides capacity-building and leadership development opportunities to LGBTQ advocates from around the world.
The Religion and Faith Program works to build a world where LGBTQ people of faith are celebrated for every part of who they are, while fighting to ensure that religion is not used as a weapon of hate and discrimination.
The Programs Assistant will be primarily responsible for scheduling, event support, meeting and travel support, as well as handling financial administrative needs and tracking metrics related to the programs’ work. The Programs Assistant may be asked to support additional Foundation programs and initiatives.
Position Responsibilities
Manage administrative matters for the Directors, including scheduling, supporting virtual and in-person meetings and events, taking meetings notes, and maintaining contact lists and databases.
Assist in reporting duties, including quarterly board reports, weekly activity reports, and other reports as required.
Coordinate Directors’ travel arrangements.
Assist with preparation of budgets, making check requests, submitting internal requests for marketing support, ordering supplies, and monthly budget reconciliations.
Assist with preparation of contracts and MOU’s for external vendors as well as paperwork needed to support grantees and partners.
Review and work with Directors to keep program web pages and other online materials up-to-date.
Assist Directors with talking points and speaking engagements, including research, creating PowerPoint and other presentations.
Assist with planning and implementation of annual Global Summit, Small Grants Program, Faith Institute and other major programmatic activities.
Assist with various research projects.
Assist with various needs related to tracking program metrics.
Other duties as assigned.
Position Qualifications
Bachelor’s degree or equivalent work experience required with one to two years’ relevant administrative work experience in a professional environment preferred.
Strong organizational and time management skills and ability to handle multiple tasks simultaneously.
Outstanding written and oral communication skills.
A can-do attitude, with demonstrated ability to work independently and a strong work ethic.
Exceptional attention to accuracy and detail.
Ability to work individually, with the programs and with other departments at HRC
Strong skills with Microsoft Office applications (Word, Excel, Outlook, and PowerPoint) and Google Apps (Gmail, Google Docs, Slides and Drive).
Ability to work in a fast-paced, dynamic work environment.
Demonstrated knowledge of LGBTQ issues and commitment to diversity, equity and inclusion and intersectional work.
While knowledge of faith issues and/or global issues a plus, passion for this work is a must.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
The Oregon Health Authority has a fantastic opportunity for an Office Specialist with Customer Service experience to join an excellent team, provide top-notch support and work to advance their IT operations.
This position falls under the Classification Office Specialist 2.
Due to the COVID-19 Pandemic, the Office of Information Services follows all guidelines put forth by the Governor’s Office, including wearing face coverings, which are required at all times. This position will be based in a physical office with no option to telecommute.
WHAT YOU WILL DO!
As a Business Operations Office Specialist, you will provide reception services for the building. You will greet employees, assist with on-boarding staff, issue parking passes as needed, organize conference rooms, provide scheduling services, and assist with various facilities requests.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of general clerical experience. One (1) year of which included typing, word processing, or other experience generating documents; OR (b) An Associate's degree; OR Graduation from a private school of business with a certificate; AND One (1) year of general clerical experience.
Ability to prioritize workload.
Excellent written and verbal communication and presentation skills.
Ability to respond to many requests by phone and in-person.
General knowledge of the Oregon Health Authority (OHA) and the Department of Human Services (DHS).
Working knowledge of current technology related to OHA/DHS and how it applies to current infrastructure.
Experience in promoting a culturally competent and diverse work environment.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, permanent position that is classified and represented by SEIU. The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
Dec 17, 2020
Full time
The Oregon Health Authority has a fantastic opportunity for an Office Specialist with Customer Service experience to join an excellent team, provide top-notch support and work to advance their IT operations.
This position falls under the Classification Office Specialist 2.
Due to the COVID-19 Pandemic, the Office of Information Services follows all guidelines put forth by the Governor’s Office, including wearing face coverings, which are required at all times. This position will be based in a physical office with no option to telecommute.
WHAT YOU WILL DO!
As a Business Operations Office Specialist, you will provide reception services for the building. You will greet employees, assist with on-boarding staff, issue parking passes as needed, organize conference rooms, provide scheduling services, and assist with various facilities requests.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of general clerical experience. One (1) year of which included typing, word processing, or other experience generating documents; OR (b) An Associate's degree; OR Graduation from a private school of business with a certificate; AND One (1) year of general clerical experience.
Ability to prioritize workload.
Excellent written and verbal communication and presentation skills.
Ability to respond to many requests by phone and in-person.
General knowledge of the Oregon Health Authority (OHA) and the Department of Human Services (DHS).
Working knowledge of current technology related to OHA/DHS and how it applies to current infrastructure.
Experience in promoting a culturally competent and diverse work environment.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
This is a full-time, permanent position that is classified and represented by SEIU. The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.
The Silkroad Internship Program is a six month professional development experience designed to prepare emerging BIPOC arts professionals with fluency in non-profit arts administration and leadership. Silkroad Interns will work interdepartmentally, providing support across the organization’s artistic programs, fundraising efforts, and marketing strategies. The program is designed to create a holistic and expansive view of the many facets of Silkroad and non-profit administration while remaining flexible and responsive to the needs, interests, and aspirations of the interns. With a commitment to anti-racism work and the diversification of the non-profit arts sector, we welcome Black, Indigenous, and other persons of color to apply.
Silkroad Interns will work closely with staff, artists, and key external partners and will report to the Artistic Programs Administrator. In consideration of the COVID-19 pandemic, all interns will work fully remotely with regular Zoom meetings with relevant team members. The program lasts until July 1, 2021 with possibility for renewal for an additional six months.
Dec 10, 2020
Intern
The Silkroad Internship Program is a six month professional development experience designed to prepare emerging BIPOC arts professionals with fluency in non-profit arts administration and leadership. Silkroad Interns will work interdepartmentally, providing support across the organization’s artistic programs, fundraising efforts, and marketing strategies. The program is designed to create a holistic and expansive view of the many facets of Silkroad and non-profit administration while remaining flexible and responsive to the needs, interests, and aspirations of the interns. With a commitment to anti-racism work and the diversification of the non-profit arts sector, we welcome Black, Indigenous, and other persons of color to apply.
Silkroad Interns will work closely with staff, artists, and key external partners and will report to the Artistic Programs Administrator. In consideration of the COVID-19 pandemic, all interns will work fully remotely with regular Zoom meetings with relevant team members. The program lasts until July 1, 2021 with possibility for renewal for an additional six months.
PeopleTec is currently seeking a Project Scheduler to support our Huntsville, AL location.
As our project scheduler, your master schedule (IMS) will support a lab of software developers and systems integrators as they prototype new weapon systems.
Responsibilities Include:
Developing, planning and maintaining dynamic and detailed schedules
Coordinating and consolidating schedules to ensure all detailed work plans are consistent and included in the Integrated Master Schedule
Producing resource loaded master schedules
Troubleshooting and monitoring potential scheduling problems
Assisting in document control
Required Skills/Experience :
4+ years of experience using MS Project (Microsoft Project) to support an Integrated Master Schedule (IMS)
Good communication with program management, senior management, and the customer
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. You must maintain this level of clearance throughout your employment.
Education Requirements :
A Bachelor's Degree in a related field and 4 years of relevant scheduling experience is required. 4 additional years of relevant experience can be substituted for the degree requirement.
Desired Skills :
Familiarity with NDIA's best practices for Planning & Scheduling Excellence
6+ years of experience with MS Project supporting a software development/systems integration type lab
Software development experience or weapon system development experience
Experience producing resource loaded schedules
Financial management experience
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
#cjpost #dpost
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1600119-421753
Dec 02, 2020
Full time
PeopleTec is currently seeking a Project Scheduler to support our Huntsville, AL location.
As our project scheduler, your master schedule (IMS) will support a lab of software developers and systems integrators as they prototype new weapon systems.
Responsibilities Include:
Developing, planning and maintaining dynamic and detailed schedules
Coordinating and consolidating schedules to ensure all detailed work plans are consistent and included in the Integrated Master Schedule
Producing resource loaded master schedules
Troubleshooting and monitoring potential scheduling problems
Assisting in document control
Required Skills/Experience :
4+ years of experience using MS Project (Microsoft Project) to support an Integrated Master Schedule (IMS)
Good communication with program management, senior management, and the customer
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. You must maintain this level of clearance throughout your employment.
Education Requirements :
A Bachelor's Degree in a related field and 4 years of relevant scheduling experience is required. 4 additional years of relevant experience can be substituted for the degree requirement.
Desired Skills :
Familiarity with NDIA's best practices for Planning & Scheduling Excellence
6+ years of experience with MS Project supporting a software development/systems integration type lab
Software development experience or weapon system development experience
Experience producing resource loaded schedules
Financial management experience
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
#cjpost #dpost
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1600119-421753
The Department of Local Services – Road Services Division is searching for a seasoned professional to provide executive-level support to the Division Director, Deputy Director and to the Road Services Division . This role serves as a key member of the office administrative team. In this position, you will have the opportunity to have daily interaction with a diverse group of internal and external stakeholders . Our successful candidate will be a self-starter who has excellent customer service and interpersonal skills , a keen attention to detail, an ability to work in a collaborative and ambiguous environment, and a strong background in providing executive-level support .
**The first round of interviews are scheduled for the week of December 28, 2020* SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:
Manage the day-to-day administrative affairs of the Director’s schedule;
Triage incoming communication , prioritizing and determining its disposition;
Respond to calls from customers, other agencies, and elected officials in a courteous and efficient manner, routing to appropriate staff or managers;
Review, proofread, and format correspondence to ensure accuracy and completeness, etc. as well as consistency with organizational policy;
Organize and compile materials required for the transmittal of division legislation or reports to the King County Council, following established protocols and procedures;
Maintain confidential information in a professional manner;
Prepare for and participates in meetings , as assigned, for the purpose of conveying and gathering information regarding a wide variety of subjects;
Research a variety of topics for the purpose of ensuring compliance with policies and procedures;
Be flexible and comfortable not having the full picture before acting and willingness to move forward despite uncertainty;
Be comfortable in and understands the organizational structure and the ability to be politically savvy;
Understand the importance of effectively build meaningful relationships with internal and external stakeholders;
Have a process improvement mindset ;
Perform additional duties or special projects as assigned.
WE ARE LOOKING FOR CANDIDATES WHO:
Have a strong background supporting an Executive Director, Director/CEO, COO, or other similar senior-level executive and demonstrated ability to maintain confidentiality and use of good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience;
Is proactive and able to manage a high volume of diverse assignments and projects. Can handle multiple competing priorities and maintain attention to detail;
Have meticulous grammar, editing and writing, presentation and communication skills;
Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels;
Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment;
Are culturally aware and comfortable having complex and challenging discussions about race and diversity in the workplace and are dedicated to building bridges;
Are comfortable and proficient in using Office Productivity tools in your daily work (the county uses Microsoft Office);
Who have knowledge of local government or public sector , is desirable.
SUPPLEMENTAL INFORMATION
This position is an appointed, non-exempt position therefore, eligible for overtime.
This position is not represented.
Why King County?
Competitive – healthcare plans
Free – transportation options
Manager Support – structured employee assistance program
Paid – vacation time (in addition to paid holidays)
Paid – sick leave
Paid – parental leave
Deferred – compensation plan
Ten – paid holidays
Awesome Employee Giving Program !
TEMPORARY TELECOMMUTING REQUIREMENT The work associated with this position will be performed remotely , at least through July 5, 2021 in compliance with King County’s telecommuting mandate . Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. ABOUT THE DEPARTMENT King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and business. The department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas. ABOUT THE DIVISION Unincorporated King County is home to roughly a quarter million people. Collectively, these communities would be the second-largest city in the state. Millions more use the roads to access jobs and recreational activities in urban and rural King County. The Roads Services Division is committed to ensuring the county's road system is safe and efficient for all uses and modes of travel. The division is faced with a long-term structural funding problem, yet is responsible for 1,500 miles of roads and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County. ABOUT KING COUNTY Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. We are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding values--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. COMMITMENT TO EQUITY AND SOCIAL JUSTICE King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx Are you ready to APPLY? If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement. The recruitment for this position is open to all applicants . A completed King County Application is required. We highly recommend that you also provide a cover letter and resume. If you have any questions, please contact Jen Irwin , Senior HR Analyst, by e-mail at jirwin@kingcounty.gov , or by phone at 206-263-0601. Connect with Jen on LinkedIn
Nov 25, 2020
Full time
The Department of Local Services – Road Services Division is searching for a seasoned professional to provide executive-level support to the Division Director, Deputy Director and to the Road Services Division . This role serves as a key member of the office administrative team. In this position, you will have the opportunity to have daily interaction with a diverse group of internal and external stakeholders . Our successful candidate will be a self-starter who has excellent customer service and interpersonal skills , a keen attention to detail, an ability to work in a collaborative and ambiguous environment, and a strong background in providing executive-level support .
**The first round of interviews are scheduled for the week of December 28, 2020* SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:
Manage the day-to-day administrative affairs of the Director’s schedule;
Triage incoming communication , prioritizing and determining its disposition;
Respond to calls from customers, other agencies, and elected officials in a courteous and efficient manner, routing to appropriate staff or managers;
Review, proofread, and format correspondence to ensure accuracy and completeness, etc. as well as consistency with organizational policy;
Organize and compile materials required for the transmittal of division legislation or reports to the King County Council, following established protocols and procedures;
Maintain confidential information in a professional manner;
Prepare for and participates in meetings , as assigned, for the purpose of conveying and gathering information regarding a wide variety of subjects;
Research a variety of topics for the purpose of ensuring compliance with policies and procedures;
Be flexible and comfortable not having the full picture before acting and willingness to move forward despite uncertainty;
Be comfortable in and understands the organizational structure and the ability to be politically savvy;
Understand the importance of effectively build meaningful relationships with internal and external stakeholders;
Have a process improvement mindset ;
Perform additional duties or special projects as assigned.
WE ARE LOOKING FOR CANDIDATES WHO:
Have a strong background supporting an Executive Director, Director/CEO, COO, or other similar senior-level executive and demonstrated ability to maintain confidentiality and use of good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience;
Is proactive and able to manage a high volume of diverse assignments and projects. Can handle multiple competing priorities and maintain attention to detail;
Have meticulous grammar, editing and writing, presentation and communication skills;
Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels;
Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment;
Are culturally aware and comfortable having complex and challenging discussions about race and diversity in the workplace and are dedicated to building bridges;
Are comfortable and proficient in using Office Productivity tools in your daily work (the county uses Microsoft Office);
Who have knowledge of local government or public sector , is desirable.
SUPPLEMENTAL INFORMATION
This position is an appointed, non-exempt position therefore, eligible for overtime.
This position is not represented.
Why King County?
Competitive – healthcare plans
Free – transportation options
Manager Support – structured employee assistance program
Paid – vacation time (in addition to paid holidays)
Paid – sick leave
Paid – parental leave
Deferred – compensation plan
Ten – paid holidays
Awesome Employee Giving Program !
TEMPORARY TELECOMMUTING REQUIREMENT The work associated with this position will be performed remotely , at least through July 5, 2021 in compliance with King County’s telecommuting mandate . Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. ABOUT THE DEPARTMENT King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and business. The department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas. ABOUT THE DIVISION Unincorporated King County is home to roughly a quarter million people. Collectively, these communities would be the second-largest city in the state. Millions more use the roads to access jobs and recreational activities in urban and rural King County. The Roads Services Division is committed to ensuring the county's road system is safe and efficient for all uses and modes of travel. The division is faced with a long-term structural funding problem, yet is responsible for 1,500 miles of roads and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County. ABOUT KING COUNTY Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. We are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding values--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. COMMITMENT TO EQUITY AND SOCIAL JUSTICE King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx Are you ready to APPLY? If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement. The recruitment for this position is open to all applicants . A completed King County Application is required. We highly recommend that you also provide a cover letter and resume. If you have any questions, please contact Jen Irwin , Senior HR Analyst, by e-mail at jirwin@kingcounty.gov , or by phone at 206-263-0601. Connect with Jen on LinkedIn
REQ-52851
Close date: 12/03/2020
Salary: $2754 to $4102 monthly
Location: Portland, OR
This is a full-time, permanent classified position and is represented by a union.
The Oregon Health Authority (OHA), Public Health Division (PHD), HIV, STD and TB Section in Portland, OR is recruiting for a TB Program Assistant to provide comprehensive administrative and fiscal support to the Tuberculosis Program (TB).
What will you do? As the TB Program Assistant , you will perform data entry, ensure data quality on cases of TB disease and infection in Oregon, follow-up on missing or inaccurate data, and audit data and reports utilizing the Orpheus data system. You will provide technical assistance to local public health authorities (LPHA) regarding the process for requesting services, incentives and enablers, lab and chest x-ray reimbursement. You will order and process medications; develop and maintain policies and procedures for ordering, filling and ensuring medication inventory; and maintain drug ordering and usage database which includes tracking medication lot numbers.
In this position, you will maintain the TB program’s website by adding and editing content. In addition, you will handle event logistics and registration for webinars, meetings, trainings and conferences and maintain the program’s audio-visual equipment. You will maintain and track contact information for providers, partners and others as identified by the TB controller and/or management, coordinate program mailings to assure appropriate distribution, and track and file records. This position tracks expenditures, processes invoices and reimbursements, develops reports and reconciles expenditures monthly, and coordinates program travel.
What are we looking for?
Requested Skills
Minimum requirements: Three years of clerical/secretarial experience which included: two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures. (Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.)
Experience managing multiple projects with competing deadlines.
Experience providing professional, diplomatic customer service to a diverse population.
Experience providing financial services support, such as managing invoicing and reimbursement processes.
Experience entering and maintaining accurate data with client record systems.
Experience utilizing online meeting technology such as Smartboard, Skype, GoToMeeting, Teams and Zoom.
High proficiency in MS Word, Excel, Access, Publisher, PowerPoint and Outlook.
Effective oral and written communication skills.
Experience working collaboratively with internal staff and external partners.
Experience promoting a culturally competent and diverse work environment.
How to Apply
To view the announcement and apply, please visit the following link:
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/TB-Program-Assistant--Administrative-Specialist-1-_REQ-52851
Nov 24, 2020
Full time
REQ-52851
Close date: 12/03/2020
Salary: $2754 to $4102 monthly
Location: Portland, OR
This is a full-time, permanent classified position and is represented by a union.
The Oregon Health Authority (OHA), Public Health Division (PHD), HIV, STD and TB Section in Portland, OR is recruiting for a TB Program Assistant to provide comprehensive administrative and fiscal support to the Tuberculosis Program (TB).
What will you do? As the TB Program Assistant , you will perform data entry, ensure data quality on cases of TB disease and infection in Oregon, follow-up on missing or inaccurate data, and audit data and reports utilizing the Orpheus data system. You will provide technical assistance to local public health authorities (LPHA) regarding the process for requesting services, incentives and enablers, lab and chest x-ray reimbursement. You will order and process medications; develop and maintain policies and procedures for ordering, filling and ensuring medication inventory; and maintain drug ordering and usage database which includes tracking medication lot numbers.
In this position, you will maintain the TB program’s website by adding and editing content. In addition, you will handle event logistics and registration for webinars, meetings, trainings and conferences and maintain the program’s audio-visual equipment. You will maintain and track contact information for providers, partners and others as identified by the TB controller and/or management, coordinate program mailings to assure appropriate distribution, and track and file records. This position tracks expenditures, processes invoices and reimbursements, develops reports and reconciles expenditures monthly, and coordinates program travel.
What are we looking for?
Requested Skills
Minimum requirements: Three years of clerical/secretarial experience which included: two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures. (Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.)
Experience managing multiple projects with competing deadlines.
Experience providing professional, diplomatic customer service to a diverse population.
Experience providing financial services support, such as managing invoicing and reimbursement processes.
Experience entering and maintaining accurate data with client record systems.
Experience utilizing online meeting technology such as Smartboard, Skype, GoToMeeting, Teams and Zoom.
High proficiency in MS Word, Excel, Access, Publisher, PowerPoint and Outlook.
Effective oral and written communication skills.
Experience working collaboratively with internal staff and external partners.
Experience promoting a culturally competent and diverse work environment.
How to Apply
To view the announcement and apply, please visit the following link:
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/TB-Program-Assistant--Administrative-Specialist-1-_REQ-52851
California Primary Care Association
Sacramento, CA
Act as the point of contact among executives, employees, CPCA members and other external partners
Manage multiple calendars including making appointment and prioritizing urgent matters
Manage information flow in a timely and accurate manner
Responsible for meeting coordination with committees, workgroups and task forces including:
o Scheduling & calendaring o Preparation of meeting and presentation materials o Meeting minutes o Webinar support o Catering
Assists with other tasks and projects including:
o Survey administration o Administration of annual CPCA Board of Directors election o Process membership applications
Coordinates travel including expense reporting
Format information for internal and external communication – memos, emails, presentations, reports
Update assigned sections of the CPCA website
Provides back up support to Executive Assistant and front desk
S kills Required:
1. Strong interpersonal communication, organizational, time management and multi-tasking sk 2. Proven oral and written communication skills, including edit and proofreading. 3. Mid-level to advanced technology skills, including experience with word processing, spreadsheets, databases and graphics packages. Microsoft proficiency preferred, including Outlook, Word, Excel, Access and PowerPoint. Also, experience with webinar support (CPCA uses the GoTo platform) and basic website editing and database support.
4. Always demonstrate exceptional customer service principals maintaining a professional and courteous telephone manner.
5. Operate standard office equipment.
Ability to:
Support multiple staff/tasks and prioritize workload independ
Be flexible and adaptable to fast-pace and changing prio
Treat sensitive matters with confidentiality.
Be proactive - anticipate and resolve problems on own initiativ
Pay close attention to detai
Think strategically, identify gaps and make recommendation
Organize and evaluate project
Maintain helpful attitude and work co-operatively within a team environment
Additional Responsibilities:
Attends and participates in required Association meeting
Reports regularly to superviso
Participates in CPCA events and represents the Association as requested, including state and
national event
Travel for regional and statewide meetings, including potential training events and site visits, by air and/or ground transportation.
Other duties as assign
Education and Experience:
Associate degree and two (2) years of advanced administrative support experience required. Experience with community health centers, member-driven associations or non-profit organizations is preferred. Relevant experience will be considered in lieu of degree requirement.
Nov 19, 2020
Full time
Act as the point of contact among executives, employees, CPCA members and other external partners
Manage multiple calendars including making appointment and prioritizing urgent matters
Manage information flow in a timely and accurate manner
Responsible for meeting coordination with committees, workgroups and task forces including:
o Scheduling & calendaring o Preparation of meeting and presentation materials o Meeting minutes o Webinar support o Catering
Assists with other tasks and projects including:
o Survey administration o Administration of annual CPCA Board of Directors election o Process membership applications
Coordinates travel including expense reporting
Format information for internal and external communication – memos, emails, presentations, reports
Update assigned sections of the CPCA website
Provides back up support to Executive Assistant and front desk
S kills Required:
1. Strong interpersonal communication, organizational, time management and multi-tasking sk 2. Proven oral and written communication skills, including edit and proofreading. 3. Mid-level to advanced technology skills, including experience with word processing, spreadsheets, databases and graphics packages. Microsoft proficiency preferred, including Outlook, Word, Excel, Access and PowerPoint. Also, experience with webinar support (CPCA uses the GoTo platform) and basic website editing and database support.
4. Always demonstrate exceptional customer service principals maintaining a professional and courteous telephone manner.
5. Operate standard office equipment.
Ability to:
Support multiple staff/tasks and prioritize workload independ
Be flexible and adaptable to fast-pace and changing prio
Treat sensitive matters with confidentiality.
Be proactive - anticipate and resolve problems on own initiativ
Pay close attention to detai
Think strategically, identify gaps and make recommendation
Organize and evaluate project
Maintain helpful attitude and work co-operatively within a team environment
Additional Responsibilities:
Attends and participates in required Association meeting
Reports regularly to superviso
Participates in CPCA events and represents the Association as requested, including state and
national event
Travel for regional and statewide meetings, including potential training events and site visits, by air and/or ground transportation.
Other duties as assign
Education and Experience:
Associate degree and two (2) years of advanced administrative support experience required. Experience with community health centers, member-driven associations or non-profit organizations is preferred. Relevant experience will be considered in lieu of degree requirement.
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The National Wildlife Federation believes that in order to save wildlife and ourselves, we need to ensure that all Americans have access to clean air and water, safe communities, easy and equitable access to nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.
The National Wildlife Federation is seeking an Innovation and Growth Administrative Assistant to ensure the effective and efficient operations of the Innovation and Growth division, working out of our office in Reston, VA. (Due to COVID-19 all employees are working remotely until we make return to work decisions.)
In this role you will report into, and support, the Chief Innovation & Growth Officer (CIGO) and represent the CIGO with internal and external audiences. You will develop and manage division-wide systems and assist Innovation and Growth department leads with administrative work as needed. You will be trusted with high-level and confidential information and have an important voice in the effective management of the division.
In this role you will:
Effectively coordinate and manage the Chief Innovation & Growth Officer’s calendar and schedule
Clearly capture and communicate meeting minutes and ensure follow-ups are completed for Innovation and Growth leadership, Board Innovation Committee, and other high-level meetings as needed
Write, submit, track, finalize, and file contract requests for CIGO and other Innovation & Growth department heads and staff as needed
Coordinate travel and submit travel expenses and reimbursements on behalf of the CIGO
Work closely with CIGO and other Innovation & Growth department leaders to develop and communicate meeting agendas, as well as document and ensure any follow ups are communicated and acted upon
Develop new systems and processes for the department, streamlining and organizing current systems and processes in order to create efficiencies
Manage the process for the Ranger Rick costumes usage by affiliates and regional offices as needed
Create, review and/or edit presentations and documents as needed
Seek out opportunities to add value to the overall operations of the Innovation & Growth division
Experience
At least one years of work experience, preferably with operational and/or administrative responsibilities
Key Success Factors:
Strong work ethic and entrepreneurial spirit
Detail orientated with exceptional organizational abilities
Good communication skills
Demonstrated ability to work with people at all levels of an organization
Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.
Travel Requirements:
Minimal travel will be required.
Application:
Applications will be reviewed on a rolling basis. This is a non-exempt position, annualized the range is between $42,000 to $45,000.
The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short- and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting and non-traditional work hours. Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers .
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity .
If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.
The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Applying gives you the opportunity to be considered. If selected for this position, a background check will be conducted.
Candidates should submit a cover letter and resume.
Nov 12, 2020
Full time
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. The National Wildlife Federation believes that in order to save wildlife and ourselves, we need to ensure that all Americans have access to clean air and water, safe communities, easy and equitable access to nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.
The National Wildlife Federation is seeking an Innovation and Growth Administrative Assistant to ensure the effective and efficient operations of the Innovation and Growth division, working out of our office in Reston, VA. (Due to COVID-19 all employees are working remotely until we make return to work decisions.)
In this role you will report into, and support, the Chief Innovation & Growth Officer (CIGO) and represent the CIGO with internal and external audiences. You will develop and manage division-wide systems and assist Innovation and Growth department leads with administrative work as needed. You will be trusted with high-level and confidential information and have an important voice in the effective management of the division.
In this role you will:
Effectively coordinate and manage the Chief Innovation & Growth Officer’s calendar and schedule
Clearly capture and communicate meeting minutes and ensure follow-ups are completed for Innovation and Growth leadership, Board Innovation Committee, and other high-level meetings as needed
Write, submit, track, finalize, and file contract requests for CIGO and other Innovation & Growth department heads and staff as needed
Coordinate travel and submit travel expenses and reimbursements on behalf of the CIGO
Work closely with CIGO and other Innovation & Growth department leaders to develop and communicate meeting agendas, as well as document and ensure any follow ups are communicated and acted upon
Develop new systems and processes for the department, streamlining and organizing current systems and processes in order to create efficiencies
Manage the process for the Ranger Rick costumes usage by affiliates and regional offices as needed
Create, review and/or edit presentations and documents as needed
Seek out opportunities to add value to the overall operations of the Innovation & Growth division
Experience
At least one years of work experience, preferably with operational and/or administrative responsibilities
Key Success Factors:
Strong work ethic and entrepreneurial spirit
Detail orientated with exceptional organizational abilities
Good communication skills
Demonstrated ability to work with people at all levels of an organization
Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.
Travel Requirements:
Minimal travel will be required.
Application:
Applications will be reviewed on a rolling basis. This is a non-exempt position, annualized the range is between $42,000 to $45,000.
The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short- and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting and non-traditional work hours. Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers .
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity .
If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.
The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Applying gives you the opportunity to be considered. If selected for this position, a background check will be conducted.
Candidates should submit a cover letter and resume.
PeopleTec is currently seeking a Senior Network Engineer to support the Joint Air Defense Operations Center Developmental in Huntsville, AL.
The candidate will support a critical Homeland Defense operational mission for the Joint Air Defense Operations Center Developmental (JADOC-D). The candidate will be responsible for providing network engineering and administration services to the Wide Area Network that connects our remote sites to various data processing locations.
The selected candidate will provide daily operational support and administration of a variety of networking devices. These include, but are not limited to: routers, switches, firewalls, Intrusion Prevention Systems (IPS), microwave radios, network termination devices, HAIPE encryption devices, VoIP phones, VoIP routers and various network management solutions from Cisco, RAD, and others. The Senior Network Engineer will be asked to provide network planning and designs, install hardware and software. To be successful in this role, the selected candidate should have thorough knowledge of network management, problem determination and resolution. There is also a strong emphasis on troubleshooting and resolving technical issues associated with the network.
Required Skills/Experience:
Strong knowledge in network technologies such as GRE, IPSEC, DMVPN, and EIGRP
Ability to design and establish tactical data links over IP and serial transport
Ability to research and recommend new methods and technologies to be used in support of the network
Strong communication skills
Understanding of how Air and Missile Defense Systems operates
Experience with administering and configuring Microsoft Windows, Linux, and Solaris operating systems and VMWare ESXi hypervisor
Understanding of Network Architecture, Design, and Configuration
Understand Cisco Appliances/Services such as Cisco ASA Firewalls, Cisco Identity Service Engine and Cisco Call Manager Express
Proficient with TACLANE configuration and troubleshooting
Proficient in CLI for Cisco iOS on routers, switches and firewalls
Proficient in Route selection/creatio such as dynamic routing, static routing, policy-base routing, redistribution, and modifying route metrics/administrative distance
Proficient in Router Security such as IPSEC GRE Tunnels, IPSEC VPN, ACLs and meeting requirements from DISA Stigs
Proficient in Switch Security such as Authentication, Authorization, Accounting, Wired MAB authorization, and meeting the requirements of DISA Stigs
Proficient in Network Protocols
Travel: 10%
Must be a U.S. Citizen
Must be able to work Normal Duty Hours of 7:30am to 4:30pm CST and occasionally work additional hours in support of test events
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
8-12 years of Network/IT experience
CompTIA Security+
Cisco Certified Network Associate (CCNA)
Desired Skills :
CompTIA Linux+
CompTIA Network +
Cisco Certified Network Professional (CCNP)
Military experience
Experience in C4I
A Bachelor's Degree in Information Technology or related field
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1567699-421753
Oct 29, 2020
Full time
PeopleTec is currently seeking a Senior Network Engineer to support the Joint Air Defense Operations Center Developmental in Huntsville, AL.
The candidate will support a critical Homeland Defense operational mission for the Joint Air Defense Operations Center Developmental (JADOC-D). The candidate will be responsible for providing network engineering and administration services to the Wide Area Network that connects our remote sites to various data processing locations.
The selected candidate will provide daily operational support and administration of a variety of networking devices. These include, but are not limited to: routers, switches, firewalls, Intrusion Prevention Systems (IPS), microwave radios, network termination devices, HAIPE encryption devices, VoIP phones, VoIP routers and various network management solutions from Cisco, RAD, and others. The Senior Network Engineer will be asked to provide network planning and designs, install hardware and software. To be successful in this role, the selected candidate should have thorough knowledge of network management, problem determination and resolution. There is also a strong emphasis on troubleshooting and resolving technical issues associated with the network.
Required Skills/Experience:
Strong knowledge in network technologies such as GRE, IPSEC, DMVPN, and EIGRP
Ability to design and establish tactical data links over IP and serial transport
Ability to research and recommend new methods and technologies to be used in support of the network
Strong communication skills
Understanding of how Air and Missile Defense Systems operates
Experience with administering and configuring Microsoft Windows, Linux, and Solaris operating systems and VMWare ESXi hypervisor
Understanding of Network Architecture, Design, and Configuration
Understand Cisco Appliances/Services such as Cisco ASA Firewalls, Cisco Identity Service Engine and Cisco Call Manager Express
Proficient with TACLANE configuration and troubleshooting
Proficient in CLI for Cisco iOS on routers, switches and firewalls
Proficient in Route selection/creatio such as dynamic routing, static routing, policy-base routing, redistribution, and modifying route metrics/administrative distance
Proficient in Router Security such as IPSEC GRE Tunnels, IPSEC VPN, ACLs and meeting requirements from DISA Stigs
Proficient in Switch Security such as Authentication, Authorization, Accounting, Wired MAB authorization, and meeting the requirements of DISA Stigs
Proficient in Network Protocols
Travel: 10%
Must be a U.S. Citizen
Must be able to work Normal Duty Hours of 7:30am to 4:30pm CST and occasionally work additional hours in support of test events
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
8-12 years of Network/IT experience
CompTIA Security+
Cisco Certified Network Associate (CCNA)
Desired Skills :
CompTIA Linux+
CompTIA Network +
Cisco Certified Network Professional (CCNP)
Military experience
Experience in C4I
A Bachelor's Degree in Information Technology or related field
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1567699-421753
PeopleTec is currently seeking an Intermediate Level Engineer to support our Missile Defense Agency (MDA) International Engineering support operations in Huntsville, Alabama.
The candidate will support the MDA U.S.-Israeli Cooperative Program Office (MDA/IP) Chief Engineer and Chief System Engineer, and other MDA/IP Government Leads, as required.
Duties Include:
Assist in maintaining technical baselines, conduct engineering analyses and help draft technical White Papers
Identify and document engineering issues and recommend possible solutions
Participate in program status reviews, technical interchange meetings, working groups, test planning reviews, engineering meetings, and other meetings and working groups as assigned
Collect Action Items and deliver Executive Summaries and/or Meeting Minutes for these meetings
Review Knowledge Point (KP) and Technical Performance Measure (TPM) data and documentation, and help prepare associated reports
Assist with preparing executive-level briefing packages for MDA senior leadership and other stakeholders
Assist with preparing technical information and briefings for U.S. external stakeholders including Office of the Secretary of Defense (OSD) and Congressional inquiries
Review and provide analysis of engineering data and documentation in support of technical studies
Travel Requirements:
10% to 25% to various locations to include manufacturing sites, contractor and government facilities, integration sites, and test sites within the United States and overseas
Required Skills/Experience :
Capable of working independently, or as a team member, to solve engineering and scientific problems
Ability to plan, coordinate and support engineering activities in a fast-paced, rapidly changing environment
A self-starter with excellent people, organizational, and communication skills
Experience with the Adobe Acrobat, and Microsoft Office suite to include Outlook, Word, PowerPoint and Excel
Ability to obtain, and maintain, a U.S. Passport
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
Bachelor's degree in an engineering discipline (Electrical, Mechanical Aerospace, etc.) with 5 to 10 years of experience required
Desired Skills:
Experience in the design, development, testing, or production of missile defense weapon systems and/or components
Experience with the U.S. Missile Defense System and associated Elements
Capable of leading teams to solve engineering and scientific problems
Capable of implementing system engineering processes across a program acquisition life cycle
Write and review systems requirements and specifications reports
Experience with foreign partner missile defense systems
Experience with the weapon system production and delivery
Knowledge and experience with Failure Review Board (FRB) and Root Cause and Corrective Analysis (RCCA) processes
Capable of executing engineering/scientific support for systems, systems elements, interfacing systems, components, devices, and/or other processes for complex developmental and operational programs
Knowledge of MDA policies, procedures, organization, and Boards
Knowledge and familiarity with MDA executive reviews and associated processes
Familiarity with current and possible future threats, (threat designs, functionality, performance, counter-measures) and the ability to defend against these threats
Experience with interacting and supporting high-level Government customers
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1567200-421753
Oct 29, 2020
Full time
PeopleTec is currently seeking an Intermediate Level Engineer to support our Missile Defense Agency (MDA) International Engineering support operations in Huntsville, Alabama.
The candidate will support the MDA U.S.-Israeli Cooperative Program Office (MDA/IP) Chief Engineer and Chief System Engineer, and other MDA/IP Government Leads, as required.
Duties Include:
Assist in maintaining technical baselines, conduct engineering analyses and help draft technical White Papers
Identify and document engineering issues and recommend possible solutions
Participate in program status reviews, technical interchange meetings, working groups, test planning reviews, engineering meetings, and other meetings and working groups as assigned
Collect Action Items and deliver Executive Summaries and/or Meeting Minutes for these meetings
Review Knowledge Point (KP) and Technical Performance Measure (TPM) data and documentation, and help prepare associated reports
Assist with preparing executive-level briefing packages for MDA senior leadership and other stakeholders
Assist with preparing technical information and briefings for U.S. external stakeholders including Office of the Secretary of Defense (OSD) and Congressional inquiries
Review and provide analysis of engineering data and documentation in support of technical studies
Travel Requirements:
10% to 25% to various locations to include manufacturing sites, contractor and government facilities, integration sites, and test sites within the United States and overseas
Required Skills/Experience :
Capable of working independently, or as a team member, to solve engineering and scientific problems
Ability to plan, coordinate and support engineering activities in a fast-paced, rapidly changing environment
A self-starter with excellent people, organizational, and communication skills
Experience with the Adobe Acrobat, and Microsoft Office suite to include Outlook, Word, PowerPoint and Excel
Ability to obtain, and maintain, a U.S. Passport
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
Bachelor's degree in an engineering discipline (Electrical, Mechanical Aerospace, etc.) with 5 to 10 years of experience required
Desired Skills:
Experience in the design, development, testing, or production of missile defense weapon systems and/or components
Experience with the U.S. Missile Defense System and associated Elements
Capable of leading teams to solve engineering and scientific problems
Capable of implementing system engineering processes across a program acquisition life cycle
Write and review systems requirements and specifications reports
Experience with foreign partner missile defense systems
Experience with the weapon system production and delivery
Knowledge and experience with Failure Review Board (FRB) and Root Cause and Corrective Analysis (RCCA) processes
Capable of executing engineering/scientific support for systems, systems elements, interfacing systems, components, devices, and/or other processes for complex developmental and operational programs
Knowledge of MDA policies, procedures, organization, and Boards
Knowledge and familiarity with MDA executive reviews and associated processes
Familiarity with current and possible future threats, (threat designs, functionality, performance, counter-measures) and the ability to defend against these threats
Experience with interacting and supporting high-level Government customers
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1567200-421753
PeopleTec is currently seeking an Operations Manager to support our Huntsville, AL location.
This position supports U.S. Government Product Office with planning, integrating, and coordinating among the various departments within the Product Office, as well as other agencies, such as Project Office, Program Executive Offices, Department of the Army, Army Commands, and other Defense Contractors. The candidate will support operational planning scheduling, technical analysis and evaluations, report preparation, briefings, and implementation of plans along with providing support to operations management. The Operations Manager will assist operational planning coordination and execution of events, meetings, inter-governmental affairs throughout the product office as well as support daily interface with military and civilian personnel and other contractor personnel in a team environment.
Duties Include:
Planning, scheduling, technical analysis, evaluation of products, reports, and materials, conducting briefings, highlighting value engineering opportunities, and implementing plans in support of Management's vision
Daily interface with programmatic, business, technical, logistic, civilian and military personnel, and frequent contact with defense suppliers in support of multiple aviation product fielding, New Equipment Training (NET), scheduling, employment, and resolution of issues
Support product office leadership by overseeing internal operations establishing policies and procedures to assist management in the day to day tasks
Work with office leads to synchronize and coordinate all actions
Analyzing, issuing, tracking, consolidating, and closing Taskings
Develop, review, staff, and present briefings and papers
Participate in appropriate meetings on behalf of product office
Coordinate meetings within the product office, and other organizations
Update administrative documents for the product office (personnel lists, organization charts, etc.)
Assist with daily office business (travel, IT issues, scheduling, personnel issues, etc.)
Assist with daily and weekly reports to higher headquarters (staff call brief, significant activities, executive summaries, critical information requirements, etc.)
Manage recurring office meetings, agendas, tasking requirements, product development, and administrative documents, assist in ceremonies and program office events
Required Skills/ Experience:
10 years' related experience with aviation operations, and staff organizations
Experience developing and recommending policy, organizing and carrying out specific programs, evaluating and recommending changes in methods of operations
Knowledge of DoD and Army regulations, acquisition policies and procedures, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army
Experience in supervising staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures
Experience preparing written communications and oral presentations
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
Bachelor's Degree is required.
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
#cjpost #dpost
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1566810-421753
Oct 29, 2020
Full time
PeopleTec is currently seeking an Operations Manager to support our Huntsville, AL location.
This position supports U.S. Government Product Office with planning, integrating, and coordinating among the various departments within the Product Office, as well as other agencies, such as Project Office, Program Executive Offices, Department of the Army, Army Commands, and other Defense Contractors. The candidate will support operational planning scheduling, technical analysis and evaluations, report preparation, briefings, and implementation of plans along with providing support to operations management. The Operations Manager will assist operational planning coordination and execution of events, meetings, inter-governmental affairs throughout the product office as well as support daily interface with military and civilian personnel and other contractor personnel in a team environment.
Duties Include:
Planning, scheduling, technical analysis, evaluation of products, reports, and materials, conducting briefings, highlighting value engineering opportunities, and implementing plans in support of Management's vision
Daily interface with programmatic, business, technical, logistic, civilian and military personnel, and frequent contact with defense suppliers in support of multiple aviation product fielding, New Equipment Training (NET), scheduling, employment, and resolution of issues
Support product office leadership by overseeing internal operations establishing policies and procedures to assist management in the day to day tasks
Work with office leads to synchronize and coordinate all actions
Analyzing, issuing, tracking, consolidating, and closing Taskings
Develop, review, staff, and present briefings and papers
Participate in appropriate meetings on behalf of product office
Coordinate meetings within the product office, and other organizations
Update administrative documents for the product office (personnel lists, organization charts, etc.)
Assist with daily office business (travel, IT issues, scheduling, personnel issues, etc.)
Assist with daily and weekly reports to higher headquarters (staff call brief, significant activities, executive summaries, critical information requirements, etc.)
Manage recurring office meetings, agendas, tasking requirements, product development, and administrative documents, assist in ceremonies and program office events
Required Skills/ Experience:
10 years' related experience with aviation operations, and staff organizations
Experience developing and recommending policy, organizing and carrying out specific programs, evaluating and recommending changes in methods of operations
Knowledge of DoD and Army regulations, acquisition policies and procedures, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army
Experience in supervising staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures
Experience preparing written communications and oral presentations
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
Bachelor's Degree is required.
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
#cjpost #dpost
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1566810-421753
PeopleTec is currently seeking an Acquisition Analyst/Contract Specialist to support our Huntsville, AL location.
This position is contingent upon contract award.
Candidate will:
provide advice and guidance in both acquisition and business policies, processes and procedures.
exercise independent judgment in performance of research, analysis, process improvement, and strategy execution of innovative solutions that offer efficiencies to the acquisition and business management process
serve as a primary representative on contract related special project teams supports the lead on all acquisition matters, responsible for the analysis, evaluation, approving or redirecting of the strategy, plans, and techniques of pre-award and post-award functions involving highly specialized procurements programs/projects that have been determined by the Department of the Army (DA) to be of such significance that they require intensive management.
Interface between Army Contracting Command (ACC) and the Army Contracting Officer's Representatives (CORs), and Program/Project Managers (PMs) on all matters pertaining to Program and Acquisition Management Office planning and execution tasks
Emphasis is placed on the effective integration of standardized business process improvements. Duties include managing responsible program areas, working with senior personnel, and maintaining an efficient flow of operations to meet mission requirements. Expert analytical ability and skill is used extensively in completing daily duties.
Required Skills/Experience :
Serve as an advisor to program officials in procurement planning meetings
Advise program officials of the procurement objectives to be used, and assists in the preparation of SOW/SOO/PWS, determination and findings and solicitation documents
Advise technical specialists, and management on matters pertaining to contracting and business management policies and procedures, and offer new or innovative solutions that produce efficiencies for the organization
Develop solutions to problems when there are uncertainties involving the legislation, authorities and scope of the action resulting from Congressional interest
Provide assistance to contracting officer Representatives (CORs) and managers regarding specific situations or problems and upon receipt of changed procedures imposed by high headquarters involving regulations, laws and good business practices
Help CORs and PMs meet their contract requirement objectives, solve problems, answer questions, correct deficiencies in documentation, and evaluate/interpret supporting work
Work with the functional area experts and project managers to coordinate and identify acquisition requirements
Independently gather requirements, coordinate documents, generate independent government estimates, and determine contracting strategies and objectives to be pursued, taking into account the overall Army and government objectives and considerations such as socioeconomic programs, competition, pricing arrangements, subcontracting, and similar considerations normally requiring the use of innovative and unique acquisitions techniques
Analyze requirements, be able to prepare various statutory determinations such as method of contracting, type of contract, extent of competition, and type of service to name a few
Serve as primary interface point with the contracting office during all phases of the acquisition process
Develop performance criteria and requirements into sound/sufficient Performance Work Statements (PWS) and/or task orders/defendable justifications for contractors to perform
Ensure clear articulation of Government requirements in the development of solicitation documents
Coordinate and work with the functional and technical experts to ensure organizational objectives and information technology architecture requirements are reflected in the contractual documents
Coordinate, provide data and guide the Budget Analyst in matters of estimating costs; cost accounting categories and executed funds predicated on contractor invoices and billing/reporting statements
Establish and administers a cost reporting program for tracking and controlling contractor expenditure rate
Review solicitation documents with ACC, participates in pre-proposal conferences, obtains information from technical officials and clarifies solicitation requirements, prepares source selection criteria
Establish performance criteria and administers cost reporting program for all acquisition actions
Coordinate the analysis and evaluation of all proposals received
Provide authoritative contracting advice, guidance, insight, and direction to all levels of administrative and technical management in matters to include, but not limited to, contract procurement and acquisition policy, procedures, and documentation
Conduct highly complex independent reviews of acquisition requirements for computer and/or engineering product and services packages prepared by CORs and PMs prior to submission to the Army Contracting Command (ACC) Contracts Office
Ensure packages are reviewed for accuracy, completeness, and feasibility to ensure adherence to established technical and acquisition policies and procedures. If deficiencies and/or omissions are identified through the analysis of acquisition requirements, plans are developed with the program action lead(s) to resolve issues and take appropriate action
Must demonstrate attention to detail
Ability to plan, prioritize, and organize a diversified workload in a high-pace and detail oriented environment
Understanding roles and responsibilities of functional areas
Demonstrated experience working individually as well as organizing and facilitating working groups.
Must be able to prepare detailed written reports and briefings suitable for presentation to senior level military and corporate leadership, as well as present material orally
Excellent written and oral communication skills
Ability to use Microsoft Office suite of product.
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements :
A completed Bachelor's Degree in a related field is required with 12+ years of experience
Desired Skills :
DoD Acquisition Workforce Certification Level III in Contracting
Comprehensive knowledge of regulations, DoD Acquisition policies and precedents, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army
Acquisition Program Management or Contracting Office experience
Ability to manage projects, work effectively with others, and manage multiple projects simultaneously
Outstanding analytical skills
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1558692-421753
Oct 21, 2020
Full time
PeopleTec is currently seeking an Acquisition Analyst/Contract Specialist to support our Huntsville, AL location.
This position is contingent upon contract award.
Candidate will:
provide advice and guidance in both acquisition and business policies, processes and procedures.
exercise independent judgment in performance of research, analysis, process improvement, and strategy execution of innovative solutions that offer efficiencies to the acquisition and business management process
serve as a primary representative on contract related special project teams supports the lead on all acquisition matters, responsible for the analysis, evaluation, approving or redirecting of the strategy, plans, and techniques of pre-award and post-award functions involving highly specialized procurements programs/projects that have been determined by the Department of the Army (DA) to be of such significance that they require intensive management.
Interface between Army Contracting Command (ACC) and the Army Contracting Officer's Representatives (CORs), and Program/Project Managers (PMs) on all matters pertaining to Program and Acquisition Management Office planning and execution tasks
Emphasis is placed on the effective integration of standardized business process improvements. Duties include managing responsible program areas, working with senior personnel, and maintaining an efficient flow of operations to meet mission requirements. Expert analytical ability and skill is used extensively in completing daily duties.
Required Skills/Experience :
Serve as an advisor to program officials in procurement planning meetings
Advise program officials of the procurement objectives to be used, and assists in the preparation of SOW/SOO/PWS, determination and findings and solicitation documents
Advise technical specialists, and management on matters pertaining to contracting and business management policies and procedures, and offer new or innovative solutions that produce efficiencies for the organization
Develop solutions to problems when there are uncertainties involving the legislation, authorities and scope of the action resulting from Congressional interest
Provide assistance to contracting officer Representatives (CORs) and managers regarding specific situations or problems and upon receipt of changed procedures imposed by high headquarters involving regulations, laws and good business practices
Help CORs and PMs meet their contract requirement objectives, solve problems, answer questions, correct deficiencies in documentation, and evaluate/interpret supporting work
Work with the functional area experts and project managers to coordinate and identify acquisition requirements
Independently gather requirements, coordinate documents, generate independent government estimates, and determine contracting strategies and objectives to be pursued, taking into account the overall Army and government objectives and considerations such as socioeconomic programs, competition, pricing arrangements, subcontracting, and similar considerations normally requiring the use of innovative and unique acquisitions techniques
Analyze requirements, be able to prepare various statutory determinations such as method of contracting, type of contract, extent of competition, and type of service to name a few
Serve as primary interface point with the contracting office during all phases of the acquisition process
Develop performance criteria and requirements into sound/sufficient Performance Work Statements (PWS) and/or task orders/defendable justifications for contractors to perform
Ensure clear articulation of Government requirements in the development of solicitation documents
Coordinate and work with the functional and technical experts to ensure organizational objectives and information technology architecture requirements are reflected in the contractual documents
Coordinate, provide data and guide the Budget Analyst in matters of estimating costs; cost accounting categories and executed funds predicated on contractor invoices and billing/reporting statements
Establish and administers a cost reporting program for tracking and controlling contractor expenditure rate
Review solicitation documents with ACC, participates in pre-proposal conferences, obtains information from technical officials and clarifies solicitation requirements, prepares source selection criteria
Establish performance criteria and administers cost reporting program for all acquisition actions
Coordinate the analysis and evaluation of all proposals received
Provide authoritative contracting advice, guidance, insight, and direction to all levels of administrative and technical management in matters to include, but not limited to, contract procurement and acquisition policy, procedures, and documentation
Conduct highly complex independent reviews of acquisition requirements for computer and/or engineering product and services packages prepared by CORs and PMs prior to submission to the Army Contracting Command (ACC) Contracts Office
Ensure packages are reviewed for accuracy, completeness, and feasibility to ensure adherence to established technical and acquisition policies and procedures. If deficiencies and/or omissions are identified through the analysis of acquisition requirements, plans are developed with the program action lead(s) to resolve issues and take appropriate action
Must demonstrate attention to detail
Ability to plan, prioritize, and organize a diversified workload in a high-pace and detail oriented environment
Understanding roles and responsibilities of functional areas
Demonstrated experience working individually as well as organizing and facilitating working groups.
Must be able to prepare detailed written reports and briefings suitable for presentation to senior level military and corporate leadership, as well as present material orally
Excellent written and oral communication skills
Ability to use Microsoft Office suite of product.
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements :
A completed Bachelor's Degree in a related field is required with 12+ years of experience
Desired Skills :
DoD Acquisition Workforce Certification Level III in Contracting
Comprehensive knowledge of regulations, DoD Acquisition policies and precedents, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army
Acquisition Program Management or Contracting Office experience
Ability to manage projects, work effectively with others, and manage multiple projects simultaneously
Outstanding analytical skills
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1558692-421753
Entravision Communications Corporation
National Sales Coordinator -Temporary
Location/Market: Los Angeles, CA
JOB DESCRIPTION
Summary
Responsible for handling both national TV and Radio business for the political cycle. Performs daily responsibilities including: supporting the NSMs, working with the external rep firm, entering contracts, managing required paperwork and stewarding the schedules. The position reports directly to the Regional Sales Manager located in their respective sales office as well as to a Lead Account Coordinator.
Essential Functions
1. Enters contracts and stewardship of the Political schedules for National.
2. Ensure proper documentation is submitted along with payment for the schedules.
3. Align with traffic and markets for fulfillment of the orders.
Competencies
1. Technical Capability.
2. Strategic Thinking.
3. Excellent Verbal & Written Communication Skills.
4. Organizational Skills.
5. Attention to Detail.
6. Ability to Maintain Strict Confidentiality.
7. Multitasking and Prioritizing in a Dynamic Work Environment.
8. Leadership.
9. Teamwork.
Supervisory Responsibility
Reports directly to Regional Sales Manager
Position Type/Expected Hours of Work
This is a temporary full-time position, Monday through Friday. Actual hours and schedule may vary.
Required Education and Experience
1. Minimum of 2 years broadcast sales experience with understanding of promotions, consumer research and ratings.
2. A complete and full knowledge of Microsoft Word, PowerPoint, and Excel.
3. Full knowledge of Wide Orbit Media Sales & Traffic system.
4. Working knowledge of qualitative and quantitative data including Nielsen TV & Audio and Scarborough.
5. Strong telephone skills.
Preferred Education and Experience
1. Previous National representation experience is a plus.
2. Spanish speaking proficiency is preferred.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.
Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply.
Sep 17, 2020
Full time
Entravision Communications Corporation
National Sales Coordinator -Temporary
Location/Market: Los Angeles, CA
JOB DESCRIPTION
Summary
Responsible for handling both national TV and Radio business for the political cycle. Performs daily responsibilities including: supporting the NSMs, working with the external rep firm, entering contracts, managing required paperwork and stewarding the schedules. The position reports directly to the Regional Sales Manager located in their respective sales office as well as to a Lead Account Coordinator.
Essential Functions
1. Enters contracts and stewardship of the Political schedules for National.
2. Ensure proper documentation is submitted along with payment for the schedules.
3. Align with traffic and markets for fulfillment of the orders.
Competencies
1. Technical Capability.
2. Strategic Thinking.
3. Excellent Verbal & Written Communication Skills.
4. Organizational Skills.
5. Attention to Detail.
6. Ability to Maintain Strict Confidentiality.
7. Multitasking and Prioritizing in a Dynamic Work Environment.
8. Leadership.
9. Teamwork.
Supervisory Responsibility
Reports directly to Regional Sales Manager
Position Type/Expected Hours of Work
This is a temporary full-time position, Monday through Friday. Actual hours and schedule may vary.
Required Education and Experience
1. Minimum of 2 years broadcast sales experience with understanding of promotions, consumer research and ratings.
2. A complete and full knowledge of Microsoft Word, PowerPoint, and Excel.
3. Full knowledge of Wide Orbit Media Sales & Traffic system.
4. Working knowledge of qualitative and quantitative data including Nielsen TV & Audio and Scarborough.
5. Strong telephone skills.
Preferred Education and Experience
1. Previous National representation experience is a plus.
2. Spanish speaking proficiency is preferred.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees.
Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply.
About us: Globalme is a language and technology company located in Vancouver, Canada and Hillsboro, OR. We localize software, wearable devices, applications and websites.
About the project: This is a Home Audio recording gig, participants will record in its own space using the recording App Provided, recordings must be done in several background noises. These sentences will be used to test the functionality of a new voice-enabled product.
Scope: Remote, This is one-time opportunity to record various speech sentences for approximately 30 - 45 minutes.
Compensation: Pay is $30 (Via PayPal or Amazon Gift-card).
How to start?
Install our Recording App and create a profile (Here you will find the script):
For Android users: http://glbl.me/joc
For iOS users: http://glbl.me/jyo
Complete the project called "enUS Spanish Accent Speech Collection"
Jul 10, 2020
Contractor
About us: Globalme is a language and technology company located in Vancouver, Canada and Hillsboro, OR. We localize software, wearable devices, applications and websites.
About the project: This is a Home Audio recording gig, participants will record in its own space using the recording App Provided, recordings must be done in several background noises. These sentences will be used to test the functionality of a new voice-enabled product.
Scope: Remote, This is one-time opportunity to record various speech sentences for approximately 30 - 45 minutes.
Compensation: Pay is $30 (Via PayPal or Amazon Gift-card).
How to start?
Install our Recording App and create a profile (Here you will find the script):
For Android users: http://glbl.me/joc
For iOS users: http://glbl.me/jyo
Complete the project called "enUS Spanish Accent Speech Collection"
Duties Include But Not Limited To:
Handling Incoming Calls
Handling Incoming Emails
Managing Files
Recording Information as Needed
Greeting Clients and Visitors as Needed
Help Organizing & Maintaining Common Areas
Performing General Office Clerk Duties and Errands
Creating, Maintaining, and Entering Information Into Databases
Accounts Payable / Receivable
Payroll Requirements:
Bilingual
Basic Microsoft Word Skills
Warm Personality With Strong Communication Skills
Valid Driver's License
Ability to Write Clearly / Legible Handwriting Job Types: Full-time, Part-time Salary: $10.00 /hour
Jul 01, 2020
Full time
Duties Include But Not Limited To:
Handling Incoming Calls
Handling Incoming Emails
Managing Files
Recording Information as Needed
Greeting Clients and Visitors as Needed
Help Organizing & Maintaining Common Areas
Performing General Office Clerk Duties and Errands
Creating, Maintaining, and Entering Information Into Databases
Accounts Payable / Receivable
Payroll Requirements:
Bilingual
Basic Microsoft Word Skills
Warm Personality With Strong Communication Skills
Valid Driver's License
Ability to Write Clearly / Legible Handwriting Job Types: Full-time, Part-time Salary: $10.00 /hour
Job Position : Administrative and Finance Assistant: McLean, VA
Position Type : Full-time, Exempt
Expected Hours of Work : You are expected to work 7.50 hours per day, Monday through Friday, within our normal business hours: 9:30 a.m. to 5:30 p.m. However, because of the nature of our business your work schedule may vary depending on client needs .
Cheiron, Inc., an actuarial firm with approximately 100 employees and eight office locations nationwide, has an immediate opening for an Administrative and Finance Assistant at its McLean, VA location. In addition to competitive pay, Cheiron offers a 401(k)/profit sharing plan, competitive medical and dental benefits, paid time off, group life & AD&D, and disability benefits.
Position Summary : Cheiron seeks an Administrative and Finance Assistant. The position will perform administrative support for Cheiron’s consultants including CEO, support for Finance department and additional support as requested. The Essential Job Functions and Additional Duties are listed below. On the job training will be provided.
Essential Job Functions :
Demonstration of professional demeanor at all times while on duty
Readily available during normal business hours and occasionally after normal business to meet the needs of consultants
Assists consultants with workflow and corporate needs including assisting in tracking outlook mail box if needed
Prepare letters, PowerPoint presentations, and other reports using Cheiron’s corporate branding guidelines
Arrange consultants’ travel, accommodations, itineraries, and related correspondence
Plan, coordinate, correspond, and implement events such as meetings, business luncheons, or client dinners
Maintain and gather all the supporting documentation required to maintain and consultants’ professional records and assure all continuing education requirements are met
Quickly become knowledgeable of all Cheiron’s corporate polices, chain of command, and know how to direct any internal and external inquires to the correct committee or individuals
Reconcile assigned credit cards and enter expenses into Cheiron’s time system
Provide administrative support to management team as needed
Take/edit meeting notes for various committee and board meetings, and maintain meeting minutes when requested
Process monthly invoicing and recording of payments for clients, as requested
Assist Finance Manager with accounting tasks and financial reports
File and process confidential corporate correspondence and contracts; obtain appropriate signatures and/or notarizations
Maintain strict confidentiality of proprietary and confidential company information
Additional Duties:
Read and analyze incoming correspondence, memos, submissions, and reports in order to determine their significance and plan their distribution
Prepare draft responses to correspondence containing routine inquiries
Take memos, maintain files, and organize, photocopy, fax, and collate documents
Answer phone inquiries, direct calls to the proper department, and provide basic company information
Formatting, proofing, editing, printing, and binding final client work products.
Required Education and Experience :
A. or B.S degree in Business Administration
10+ years of administrative assistant experience (administrative experience reporting to senior management or finance assistant experience is a plus)
Competencies:
Ability to think ahead, address any situation, and offer solutions when needed
Sound judgement and decision-making ability
Ability to prioritize assignments to meet deadlines, multi-task, and work with staff in different time zones
Attention to detail and accuracy
Knowledge and Skills :
Strong skills on Microsoft Office products: Excel, Word, PowerPoint
Experience with QuickBooks is a plus
Organizational and planning skills
Analytical thinking and problem-solving skills
Strong written and verbal communications skills
Excellent interpersonal skills
Supervisory Responsibility : This position has no supervisory responsibilities.
Travel : This position does not require travel.
Other Requirements:
Cheiron uses E-Verify - You must be legally eligible to work in the United States.
Reasonable Accommodations:
Cheiron provides reasonable accommodations to ensure equal opportunity in the application process, enables qualified individuals with disabilities to perform Essential Job Functions, and makes it possible for employees with disabilities to enjoy equal benefits and privileges of employment.
EEO Statement: Cheiron, Inc. is an Equal Employment Opportunity (EEO) employer that is fully committed to providing equal employment opportunities. Cheiron recruits, hires, trains, and promotes qualified individuals in all job titles without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, marital status, genetic information, status as a protected veteran, or status as an individual with a disability, and does not discriminate against or harass any individual on the basis of any such characteristics. Cheiron bases all employment decisions only on valid job requirements. Cheiron’s EEO policy has the full support of the Company, including its President and CEO.
If you are interested in this position, please send your resume to opportunity@cheiron.us with the subject line “ Administrative and Finance Assistant Application”.
Jun 24, 2020
Full time
Job Position : Administrative and Finance Assistant: McLean, VA
Position Type : Full-time, Exempt
Expected Hours of Work : You are expected to work 7.50 hours per day, Monday through Friday, within our normal business hours: 9:30 a.m. to 5:30 p.m. However, because of the nature of our business your work schedule may vary depending on client needs .
Cheiron, Inc., an actuarial firm with approximately 100 employees and eight office locations nationwide, has an immediate opening for an Administrative and Finance Assistant at its McLean, VA location. In addition to competitive pay, Cheiron offers a 401(k)/profit sharing plan, competitive medical and dental benefits, paid time off, group life & AD&D, and disability benefits.
Position Summary : Cheiron seeks an Administrative and Finance Assistant. The position will perform administrative support for Cheiron’s consultants including CEO, support for Finance department and additional support as requested. The Essential Job Functions and Additional Duties are listed below. On the job training will be provided.
Essential Job Functions :
Demonstration of professional demeanor at all times while on duty
Readily available during normal business hours and occasionally after normal business to meet the needs of consultants
Assists consultants with workflow and corporate needs including assisting in tracking outlook mail box if needed
Prepare letters, PowerPoint presentations, and other reports using Cheiron’s corporate branding guidelines
Arrange consultants’ travel, accommodations, itineraries, and related correspondence
Plan, coordinate, correspond, and implement events such as meetings, business luncheons, or client dinners
Maintain and gather all the supporting documentation required to maintain and consultants’ professional records and assure all continuing education requirements are met
Quickly become knowledgeable of all Cheiron’s corporate polices, chain of command, and know how to direct any internal and external inquires to the correct committee or individuals
Reconcile assigned credit cards and enter expenses into Cheiron’s time system
Provide administrative support to management team as needed
Take/edit meeting notes for various committee and board meetings, and maintain meeting minutes when requested
Process monthly invoicing and recording of payments for clients, as requested
Assist Finance Manager with accounting tasks and financial reports
File and process confidential corporate correspondence and contracts; obtain appropriate signatures and/or notarizations
Maintain strict confidentiality of proprietary and confidential company information
Additional Duties:
Read and analyze incoming correspondence, memos, submissions, and reports in order to determine their significance and plan their distribution
Prepare draft responses to correspondence containing routine inquiries
Take memos, maintain files, and organize, photocopy, fax, and collate documents
Answer phone inquiries, direct calls to the proper department, and provide basic company information
Formatting, proofing, editing, printing, and binding final client work products.
Required Education and Experience :
A. or B.S degree in Business Administration
10+ years of administrative assistant experience (administrative experience reporting to senior management or finance assistant experience is a plus)
Competencies:
Ability to think ahead, address any situation, and offer solutions when needed
Sound judgement and decision-making ability
Ability to prioritize assignments to meet deadlines, multi-task, and work with staff in different time zones
Attention to detail and accuracy
Knowledge and Skills :
Strong skills on Microsoft Office products: Excel, Word, PowerPoint
Experience with QuickBooks is a plus
Organizational and planning skills
Analytical thinking and problem-solving skills
Strong written and verbal communications skills
Excellent interpersonal skills
Supervisory Responsibility : This position has no supervisory responsibilities.
Travel : This position does not require travel.
Other Requirements:
Cheiron uses E-Verify - You must be legally eligible to work in the United States.
Reasonable Accommodations:
Cheiron provides reasonable accommodations to ensure equal opportunity in the application process, enables qualified individuals with disabilities to perform Essential Job Functions, and makes it possible for employees with disabilities to enjoy equal benefits and privileges of employment.
EEO Statement: Cheiron, Inc. is an Equal Employment Opportunity (EEO) employer that is fully committed to providing equal employment opportunities. Cheiron recruits, hires, trains, and promotes qualified individuals in all job titles without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, marital status, genetic information, status as a protected veteran, or status as an individual with a disability, and does not discriminate against or harass any individual on the basis of any such characteristics. Cheiron bases all employment decisions only on valid job requirements. Cheiron’s EEO policy has the full support of the Company, including its President and CEO.
If you are interested in this position, please send your resume to opportunity@cheiron.us with the subject line “ Administrative and Finance Assistant Application”.
Kenilworth Science and Technology School
Baton Rouge
POSITION QUALIFICATIONS:
High School Diploma or G.E.D.
Minimum of 2 years of experience as a secretary is preferred.
Bilingual required (Spanish)
DUTIES AND RESPONSIBILITIES:
Be the welcoming face of the school
Handles daily correspondences for administrators that include typing and taking dictation
Maintains confidentiality regarding staff and school related issues.
Operate copy machine to make copies of correspondence or other documents
Communicates with other building administrators and staff per principal directive.
Monitor front desk and comply with all security procedures for visitors
Provides assistance to students, parents, teachers, and visitors.
Receive, open, sort and distribute mail to appropriate sections; deliver oral and written messages as instructed
Greet visitors to school; determine nature of business, and direct visitor to destination
Answer phone to provide information, take message, or transfer calls to appropriate official
Responsible, at the direction of the Principal, for calling substitute teachers.
Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
Maintain records of both students and staff, as required.
Use effective, positive interpersonal communication skills.
Perform other tasks as assigned.
SKILLS AND ABILITIES:
Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
Ability to establish and maintain effective working relationships both internal and external to the district.
Ability to organize special programs for assigned campus.
Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
Ability to analyze data
Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills
Job Type: Full-time
Salary: $13.00 to $15.00 /hour
Jun 08, 2020
Full time
POSITION QUALIFICATIONS:
High School Diploma or G.E.D.
Minimum of 2 years of experience as a secretary is preferred.
Bilingual required (Spanish)
DUTIES AND RESPONSIBILITIES:
Be the welcoming face of the school
Handles daily correspondences for administrators that include typing and taking dictation
Maintains confidentiality regarding staff and school related issues.
Operate copy machine to make copies of correspondence or other documents
Communicates with other building administrators and staff per principal directive.
Monitor front desk and comply with all security procedures for visitors
Provides assistance to students, parents, teachers, and visitors.
Receive, open, sort and distribute mail to appropriate sections; deliver oral and written messages as instructed
Greet visitors to school; determine nature of business, and direct visitor to destination
Answer phone to provide information, take message, or transfer calls to appropriate official
Responsible, at the direction of the Principal, for calling substitute teachers.
Performs the usual office routines and practices associated with a busy, productive and smoothly run office.
Maintain records of both students and staff, as required.
Use effective, positive interpersonal communication skills.
Perform other tasks as assigned.
SKILLS AND ABILITIES:
Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
Ability to establish and maintain effective working relationships both internal and external to the district.
Ability to organize special programs for assigned campus.
Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
Ability to analyze data
Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills
Job Type: Full-time
Salary: $13.00 to $15.00 /hour
PeopleTec is currently seeking a DTS Travel Assistant to support our Huntsville, AL location.
Duties Include:
Create and finalize travel arrangements for CONUS and OCONUS travel for senior leaders using the Defense Travel System (DTS)
Provide guidance regarding Joint Travel Regulations (JTR) and policies regarding government travel, including booking with contract fares
Assist all travelers to create travel authorizations and vouchers in a timely manner
Serve as a primary point of contact to analyze, modify, and resolve travel plans, including making changes to existing flight and hotel reservations
Coordinate with the Executive Assistant to effectively de-conflict calendars with travel schedule
Coordinate visit requests with security for various sites. Review and resolve any purchase card discrepancies
Required Skills/Experience :
High degree of professionalism and experience in a fast-paced work environment
Prior experience using the Defense Travel System (DTS) and knowledge of Joint Travel Regulations (JTR)
Ability to perform in a highly dynamic work environment supporting multiple military, government civilian, and contractor team members
Experience in related field of expertise at the program/project level
Proficient level experience with utilization of Microsoft Office Suite of products (Word, Excel, PowerPoint
Outlook) and Adobe Acrobat
Ability to prepare detailed written reports and briefings suitable for presentation to senior leaders
Excellent written and oral communication skills
Travel: None
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements :
High School diploma and DTS experience in a DoD program/project office environment is required.
Desired Skills :
Associates Degree
DTS
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1406231-421753
May 15, 2020
Full time
PeopleTec is currently seeking a DTS Travel Assistant to support our Huntsville, AL location.
Duties Include:
Create and finalize travel arrangements for CONUS and OCONUS travel for senior leaders using the Defense Travel System (DTS)
Provide guidance regarding Joint Travel Regulations (JTR) and policies regarding government travel, including booking with contract fares
Assist all travelers to create travel authorizations and vouchers in a timely manner
Serve as a primary point of contact to analyze, modify, and resolve travel plans, including making changes to existing flight and hotel reservations
Coordinate with the Executive Assistant to effectively de-conflict calendars with travel schedule
Coordinate visit requests with security for various sites. Review and resolve any purchase card discrepancies
Required Skills/Experience :
High degree of professionalism and experience in a fast-paced work environment
Prior experience using the Defense Travel System (DTS) and knowledge of Joint Travel Regulations (JTR)
Ability to perform in a highly dynamic work environment supporting multiple military, government civilian, and contractor team members
Experience in related field of expertise at the program/project level
Proficient level experience with utilization of Microsoft Office Suite of products (Word, Excel, PowerPoint
Outlook) and Adobe Acrobat
Ability to prepare detailed written reports and briefings suitable for presentation to senior leaders
Excellent written and oral communication skills
Travel: None
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements :
High School diploma and DTS experience in a DoD program/project office environment is required.
Desired Skills :
Associates Degree
DTS
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/openings/peopletec/jobs/1406231-421753
We are seeking an Administrative Support Specialist to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills
Apr 28, 2020
Full time
We are seeking an Administrative Support Specialist to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
Responsibilities:
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.
Administrative Assistant Requirements:
Associate’s Degree in related field. Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others.
Apr 28, 2020
Full time
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
Responsibilities:
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.
Administrative Assistant Requirements:
Associate’s Degree in related field. Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others.
This position falls under the Classification Administrative Specialist 2.
The Oregon Health Authority has a fantastic opportunity for an Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance the Business Operations Unit.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties in providing responsible staff support for the assigned managers and program areas.
In this role, you will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives. You will further communications of the Health Policy and Analytics (HPA) division, support processes and procedures, and carry out various tasks to promote positive public relations.
Additionally, you will assist in formulating and making recommendations for change of various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information requiring careful discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
Mar 27, 2020
Full time
This position falls under the Classification Administrative Specialist 2.
The Oregon Health Authority has a fantastic opportunity for an Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance the Business Operations Unit.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties in providing responsible staff support for the assigned managers and program areas.
In this role, you will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives. You will further communications of the Health Policy and Analytics (HPA) division, support processes and procedures, and carry out various tasks to promote positive public relations.
Additionally, you will assist in formulating and making recommendations for change of various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information requiring careful discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
Office Assistant Duties responsibilities include: Organizing the office and assisting associates to optimize processes Sorting and distributing communications in a timely manner Using "back-office" computer systems (ERP software) office assistant job description
Job brief We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities Organize office and assist associates in ways that optimize procedures Sort and distribute communications in a timely manner Create and update records ensuring accuracy and validity of information Schedule and plan meetings and appointments Monitor level of supplies and handle shortages Resolve office-related malfunctions and respond to requests or issues Coordinate with other departments to ensure compliance with established policies Maintain trusting relationships with suppliers, customers and colleagues Perform receptionist duties when needed
Requirements Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role Knowledge of “back-office” computer systems (ERP software) Working knowledge of office equipment Thorough understanding of office management procedures Excellent organizational and time management skills Analytical abilities and aptitude in problem-solving Excellent written and verbal communication skills Proficiency in MS Office
Mar 25, 2020
Full time
Office Assistant Duties responsibilities include: Organizing the office and assisting associates to optimize processes Sorting and distributing communications in a timely manner Using "back-office" computer systems (ERP software) office assistant job description
Job brief We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities Organize office and assist associates in ways that optimize procedures Sort and distribute communications in a timely manner Create and update records ensuring accuracy and validity of information Schedule and plan meetings and appointments Monitor level of supplies and handle shortages Resolve office-related malfunctions and respond to requests or issues Coordinate with other departments to ensure compliance with established policies Maintain trusting relationships with suppliers, customers and colleagues Perform receptionist duties when needed
Requirements Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role Knowledge of “back-office” computer systems (ERP software) Working knowledge of office equipment Thorough understanding of office management procedures Excellent organizational and time management skills Analytical abilities and aptitude in problem-solving Excellent written and verbal communication skills Proficiency in MS Office
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
The Human Rights Campaign (HRC) is on the move – to protect and defend the hard-won gains of the lesbian, gay, bisexual, transgender and queer community – and to elect a pro-equality congress and White House. HRC represents a grassroots force over 3 million strong and together we will ensure a world where Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) people have their basic equal rights. Period.
We fight for our members every single day. In addition, it is our job to inspire and engage them to act and have an impact on the community.
We don’t hire just anybody. Experience matters, and so does strong intuition. We work hard, move at lightning speed, and we want a diverse team who is motivated to come prepared for what lies ahead.
We believe in who we are, whom we represent, and what we do. We are the real deal. Everyone has a reason for coming to work at HRC. What will your story be?
Position Summary:
The Membership Assistant should be a detail-oriented self-starter looking to be part of a dynamic team and assist in the operational aspects of a large and sophisticated membership development program. The Membership Assistant will provide critical support to the team and program responsible for generating more than $20 million in revenue to HRC and our life-changing work. The Membership Assistant will work behind-the-scenes to ensure that the infrastructure and inner workings of this program are running smoothly and efficiently by providing consistent and accurate revenue processing and data entry across channels.
Position Responsibilities:
Provide essential support for the inner workings of all of the facets of the membership program including direct response, canvass and sustainer fundraising and operations including member services. Help maintain vendor relations.
Serve as the internal revenue processer and liaison with the Finance team for gifts being generated by our canvass program including daily reconciliation of credit, debit, check and cash contributions.
Play an important role with regard to data management and integrity including data entry and record updates.
Assist with canvass operations and quality control, including but not limited to: data integrity, accurate reporting, implementation of new technologies, and improving efficiencies.
Oversee the entry of all sustainer pledges (monthly and annual) into the donor database from telemarketing campaign files, web forms, direct mail campaigns, events and any new sources.
Assist team with essential operational processes including the preparation for the run of monthly charges, pledge payment reminders, and credit card decline letters, emails, and mass and peer-to-peer texts.
Ensure HRC is always up-to-date with industry fundraising compliance. Work with internal staff to ensure that state registrations are up-to-date.
Organize and coordinate key departmental meetings and functions as requested.
Be prepared to step in and step up for the Membership team as needed.
Other duties as assigned.
Work with our agency partner on the day-to-day logistics of telemarketing campaigns including script editing, reviewing daily results, periodic monitoring, and sending motivational materials.
Position Qualifications:
Bachelor’s degree or equivalent work experience with at least one year of experience working in direct response fundraising or marketing required. Member relations and/or customer service experience is a plus.
Background in financial accountability and data entry preferred.
Excellent communication skills, editing ability, and being a self-starter are essential to this position.
Proven computer skills are required, including MS Word and Excel, and preferred experience in PowerPoint and Google Apps. Experience with membership database programs (ROI Solutions’ Revolution Online or similar platform) a plus.
A demonstrated ability to work well under pressure, handle multiple projects simultaneously, and work under tight deadlines.
Able to exercise good judgment; discretion is necessary.
Strong willingness to be a team player – to roll up your sleeves and get the job done.
Strong interest in and knowledge of the rapidly changing LGBTQ equality movement.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Feb 27, 2020
Full time
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
The Human Rights Campaign (HRC) is on the move – to protect and defend the hard-won gains of the lesbian, gay, bisexual, transgender and queer community – and to elect a pro-equality congress and White House. HRC represents a grassroots force over 3 million strong and together we will ensure a world where Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) people have their basic equal rights. Period.
We fight for our members every single day. In addition, it is our job to inspire and engage them to act and have an impact on the community.
We don’t hire just anybody. Experience matters, and so does strong intuition. We work hard, move at lightning speed, and we want a diverse team who is motivated to come prepared for what lies ahead.
We believe in who we are, whom we represent, and what we do. We are the real deal. Everyone has a reason for coming to work at HRC. What will your story be?
Position Summary:
The Membership Assistant should be a detail-oriented self-starter looking to be part of a dynamic team and assist in the operational aspects of a large and sophisticated membership development program. The Membership Assistant will provide critical support to the team and program responsible for generating more than $20 million in revenue to HRC and our life-changing work. The Membership Assistant will work behind-the-scenes to ensure that the infrastructure and inner workings of this program are running smoothly and efficiently by providing consistent and accurate revenue processing and data entry across channels.
Position Responsibilities:
Provide essential support for the inner workings of all of the facets of the membership program including direct response, canvass and sustainer fundraising and operations including member services. Help maintain vendor relations.
Serve as the internal revenue processer and liaison with the Finance team for gifts being generated by our canvass program including daily reconciliation of credit, debit, check and cash contributions.
Play an important role with regard to data management and integrity including data entry and record updates.
Assist with canvass operations and quality control, including but not limited to: data integrity, accurate reporting, implementation of new technologies, and improving efficiencies.
Oversee the entry of all sustainer pledges (monthly and annual) into the donor database from telemarketing campaign files, web forms, direct mail campaigns, events and any new sources.
Assist team with essential operational processes including the preparation for the run of monthly charges, pledge payment reminders, and credit card decline letters, emails, and mass and peer-to-peer texts.
Ensure HRC is always up-to-date with industry fundraising compliance. Work with internal staff to ensure that state registrations are up-to-date.
Organize and coordinate key departmental meetings and functions as requested.
Be prepared to step in and step up for the Membership team as needed.
Other duties as assigned.
Work with our agency partner on the day-to-day logistics of telemarketing campaigns including script editing, reviewing daily results, periodic monitoring, and sending motivational materials.
Position Qualifications:
Bachelor’s degree or equivalent work experience with at least one year of experience working in direct response fundraising or marketing required. Member relations and/or customer service experience is a plus.
Background in financial accountability and data entry preferred.
Excellent communication skills, editing ability, and being a self-starter are essential to this position.
Proven computer skills are required, including MS Word and Excel, and preferred experience in PowerPoint and Google Apps. Experience with membership database programs (ROI Solutions’ Revolution Online or similar platform) a plus.
A demonstrated ability to work well under pressure, handle multiple projects simultaneously, and work under tight deadlines.
Able to exercise good judgment; discretion is necessary.
Strong willingness to be a team player – to roll up your sleeves and get the job done.
Strong interest in and knowledge of the rapidly changing LGBTQ equality movement.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
University of Wyoming - Athletics
Laramie, Wyoming
University of Wyoming
Assistant Athletic Trainer
The University of Wyoming, a Division I member of the NCAA and a member of the Mountain West Conference (MWC), has an immediate full-time opening for an Assistant Athletic Trainer. Primary sports coverage will be for the Cowgirl Volleyball and Cowboy and Cowgirl Diving programs and may include coverage of other sports as assigned by the Director of Sports Medicine. The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to NCAA, MWC, University and departmental rules regulations. Salary is commensurate with experience.
Minimum Qualifications:
A Master’s degree in athletic training, health science, or related field required. Must be completed or anticipated prior to start date.
Two years post-BOC certification experience.
BOC Certified Athletic Trainer in good standing, Emergency Cardiac Care (ECC) Certified, and eligibility for Wyoming state licensure required.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf required .
Preferred Qualifications:
Two or more years of post-BOC certification experience.
Experience with collegiate volleyball. (Division I preferred).
Experience with collegiate diving, tumbling, or acrobatics.
Experience working with male and female coaches and student-athletes.
Experience with post-surgical rehabilitation.
Experience with instrument-assisted soft tissue mobilization (i.e. Graston, HawkGrips, etc.).
Strong analytical, organizational, and written and oral communication skills.
Those interested should apply online. Please go to:
https://uwyo.taleo.net/careersection/00_ex/jobdetail.ftl?job=20000529&tz=GMT-07%3A00&tzname=America%2FDenver
Review of resumes and applications will begin immediately. While applications will be accepted until the position is filled, interested applicants are encouraged to submit materials by March 6th, 2020 to receive full consideration. Incomplete applications will not be considered.
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. Please see www.uwyo.edu/diversity/fairness
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
More information on the University of Wyoming can be found at: www.uwyo.edu .
Feb 19, 2020
Full time
University of Wyoming
Assistant Athletic Trainer
The University of Wyoming, a Division I member of the NCAA and a member of the Mountain West Conference (MWC), has an immediate full-time opening for an Assistant Athletic Trainer. Primary sports coverage will be for the Cowgirl Volleyball and Cowboy and Cowgirl Diving programs and may include coverage of other sports as assigned by the Director of Sports Medicine. The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to NCAA, MWC, University and departmental rules regulations. Salary is commensurate with experience.
Minimum Qualifications:
A Master’s degree in athletic training, health science, or related field required. Must be completed or anticipated prior to start date.
Two years post-BOC certification experience.
BOC Certified Athletic Trainer in good standing, Emergency Cardiac Care (ECC) Certified, and eligibility for Wyoming state licensure required.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf required .
Preferred Qualifications:
Two or more years of post-BOC certification experience.
Experience with collegiate volleyball. (Division I preferred).
Experience with collegiate diving, tumbling, or acrobatics.
Experience working with male and female coaches and student-athletes.
Experience with post-surgical rehabilitation.
Experience with instrument-assisted soft tissue mobilization (i.e. Graston, HawkGrips, etc.).
Strong analytical, organizational, and written and oral communication skills.
Those interested should apply online. Please go to:
https://uwyo.taleo.net/careersection/00_ex/jobdetail.ftl?job=20000529&tz=GMT-07%3A00&tzname=America%2FDenver
Review of resumes and applications will begin immediately. While applications will be accepted until the position is filled, interested applicants are encouraged to submit materials by March 6th, 2020 to receive full consideration. Incomplete applications will not be considered.
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. Please see www.uwyo.edu/diversity/fairness
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
More information on the University of Wyoming can be found at: www.uwyo.edu .
PeopleTec is currently seeking a Test Engineer- Fixed Wing Avionics Systems Integration Laboratory to support our Huntsville, AL location.
PeopleTec has an opening for an experienced test engineer. The candidate will be responsible for converting test requirements into test plans and procedures, setup and program LabVIEW based test equipment, test execution for a hardware in loop laboratory environment, and test results reporting. Hardware communications is between avionics equipment via Mil-Std-1553, ARINC 429, and RS-422, Ethernet, and various high and low speed data busses. Candidate will conduct analysis of results from digital data and discrete signals to evaluate equipment/system performance. Individual must be able to complete analysis in comparison to predicted results and succinctly communicate those results.
Required Skills/Experience:
System testing experience in laboratory, manufacturing or military environment
Experience with circuit card level, to the LRU and then out to the system
Experience developing Test Plans and Procedures used in Systems Integration Laboratory (SIL) / Hardware in loop (HIL) environment - Experience developing automated test scripts and LabVIEW test programs
Experience producing Test Reports
Ability to work in a multi-discipline team
Good verbal and written communication skills
Experience using MS Office products including: MS Project, Excel, PowerPoint, and Word at an intermediate level
Travel: 10%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A Bachelor's Degree in STEM or related field and 5 years of experience are required.
Physical Job Requirements :
Lab and office work
Desired Skills :
Complex Hardware in loop test environment
Multitasking of several concurrent projects
LabVIEW experience
Special Electronic Mission Aircraft (SEMA) experience
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1334091-421753
Feb 13, 2020
Full time
PeopleTec is currently seeking a Test Engineer- Fixed Wing Avionics Systems Integration Laboratory to support our Huntsville, AL location.
PeopleTec has an opening for an experienced test engineer. The candidate will be responsible for converting test requirements into test plans and procedures, setup and program LabVIEW based test equipment, test execution for a hardware in loop laboratory environment, and test results reporting. Hardware communications is between avionics equipment via Mil-Std-1553, ARINC 429, and RS-422, Ethernet, and various high and low speed data busses. Candidate will conduct analysis of results from digital data and discrete signals to evaluate equipment/system performance. Individual must be able to complete analysis in comparison to predicted results and succinctly communicate those results.
Required Skills/Experience:
System testing experience in laboratory, manufacturing or military environment
Experience with circuit card level, to the LRU and then out to the system
Experience developing Test Plans and Procedures used in Systems Integration Laboratory (SIL) / Hardware in loop (HIL) environment - Experience developing automated test scripts and LabVIEW test programs
Experience producing Test Reports
Ability to work in a multi-discipline team
Good verbal and written communication skills
Experience using MS Office products including: MS Project, Excel, PowerPoint, and Word at an intermediate level
Travel: 10%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A Bachelor's Degree in STEM or related field and 5 years of experience are required.
Physical Job Requirements :
Lab and office work
Desired Skills :
Complex Hardware in loop test environment
Multitasking of several concurrent projects
LabVIEW experience
Special Electronic Mission Aircraft (SEMA) experience
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1334091-421753
PeopleTec is currently seeking a Strategic Planning (Human Capital) Analyst to support our Huntsville, AL location.
Seeking a Strategic Planning (Human Capital) Analyst to join a multi-functional Rubix Analytics. Job Description: The Analyst will support a diverse team of domain experts, developers, and data scientists in designing, testing and implementing Strategic Planning (Human Capital) analytics across multiple data systems using the PeopleTec Rubix platform. The Analyst will independently collect, analyze and interpret data in one or more management, scientific and engineering disciplines. The Analyst will organize statistical data and reports into summaries and visualization products for management review.
Required Skills/Experience:
Strong analytical skills, including the understanding of how to interpret customer (organizational) needs and translate them into actionable metrics and business intelligence
Experience in creating, fusing, analyzing and delivering key organizational metrics
Can write scripts for data referencing, processing and parsing
Experience using data analysis and visualization techniques and platforms such as Excel, SQL, VBA Tableau, and/or PowerBI
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
Bachelor's Degree in a technical discipline and 4 - 6 years of direct experience in data analytic is required. 6 years of analytics experience may be substituted in lieu of a degree.
Desired Skills :
Experience with relational databases such as Microsoft SQL Server, MS Access
Versed in applied statistics skills, such as distributions, statistical testing, regression, etc.
Understanding of qualitative and quantitative analytical methods
Familiarity with Human Resource Management processes and/or Manpower analytics
Experience in analytical methodology implementation, model development and simulation, trend analysis and forecasting
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1334014-421753
Feb 13, 2020
Full time
PeopleTec is currently seeking a Strategic Planning (Human Capital) Analyst to support our Huntsville, AL location.
Seeking a Strategic Planning (Human Capital) Analyst to join a multi-functional Rubix Analytics. Job Description: The Analyst will support a diverse team of domain experts, developers, and data scientists in designing, testing and implementing Strategic Planning (Human Capital) analytics across multiple data systems using the PeopleTec Rubix platform. The Analyst will independently collect, analyze and interpret data in one or more management, scientific and engineering disciplines. The Analyst will organize statistical data and reports into summaries and visualization products for management review.
Required Skills/Experience:
Strong analytical skills, including the understanding of how to interpret customer (organizational) needs and translate them into actionable metrics and business intelligence
Experience in creating, fusing, analyzing and delivering key organizational metrics
Can write scripts for data referencing, processing and parsing
Experience using data analysis and visualization techniques and platforms such as Excel, SQL, VBA Tableau, and/or PowerBI
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
Bachelor's Degree in a technical discipline and 4 - 6 years of direct experience in data analytic is required. 6 years of analytics experience may be substituted in lieu of a degree.
Desired Skills :
Experience with relational databases such as Microsoft SQL Server, MS Access
Versed in applied statistics skills, such as distributions, statistical testing, regression, etc.
Understanding of qualitative and quantitative analytical methods
Familiarity with Human Resource Management processes and/or Manpower analytics
Experience in analytical methodology implementation, model development and simulation, trend analysis and forecasting
People First. Technology Always.
PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.
Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.
Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.
Come Experience It.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1334014-421753
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance their analytics operations.
This position is under the classification Administrative Specialist 2.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties for assigned managers and program areas. You will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives.
In this role, you will further communications of the Health Policy and Analytics (HPA) division and carry out various tasks to promote positive public relations. You will assist in formulating and making recommendations for change in various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information which will require discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
Feb 11, 2020
Full time
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Support Specialist to join an excellent team, provide top-notch support and work to advance their analytics operations.
This position is under the classification Administrative Specialist 2.
WHAT YOU WILL DO!
As an Administrative Support Specialist, you will perform a variety of technical, analytical and administrative support duties for assigned managers and program areas. You will assist in identifying problems through research, collection and analysis of data, and prepare technical solutions and alternatives.
In this role, you will further communications of the Health Policy and Analytics (HPA) division and carry out various tasks to promote positive public relations. You will assist in formulating and making recommendations for change in various programs, policies and procedures. Your work may involve handling sensitive issues and confidential information which will require discretion.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation; AND One year of postsecondary education. OR (c) An equivalent combination of training and experience.
Proficiency with office technology such as personal computers and copiers.
Ability to contribute to strategic planning.
Strong organizational, time management and prioritization skills.
Strong attention to detail.
Ability to anticipate needs and take initiative.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
The John & Mable Ringling Museum of Art
Sarasota, fl
Public Relations & Marketing Program Associate
Job ID 47150
Apply on or before 3/11/2020 at: https://jobs.omni.fsu.edu/psc/sprdhr_er/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=47150&PostingSeq=1
Responsibilities
The Public Relations and Marketing Program Associate works under the direction of the PR & Marketing Manager, supporting the administrative functions/operations of the Communications and Marketing Department and assists with Public Relations.
Works with the PR & Marketing Manager and Marketing Director to manage eight separate Marketing Department budgets. Facilitates purchasing for the creation, distribution, and insertion of marketing assets as per communications and marketing plan for Museum operations, exhibitions, programs, and events. Creates and processes all departmental expenditure requests, financial system requisition entries, purchase orders, invoices, and on-going tracking of departmental budgets. Manages and traffics direct mail and media insertion orders. Maintains all departmental files and records for archival and grant management requirements.
Overseen by the PR & Marketing Manager, writes and edits website static content. Ensures consistency in voice, style, and standardized institutional naming convictions by proofreading content. Assists in the development of positions statements, key messages and responses to public inquiry. Writes news releases, media alerts, PSAs and creates press kit materials suitable for the media under the direction of the PR & Marketing Manager. Assists with all local PR inquires, releases, and local news/media contacts. Maintains media distribution lists. Arranges and leads tours of the Museum campus for visiting media. Uses golf cart for tours and visiting media. Assists with management of internal communication initiatives.
Interfaces with members of the museum Program Team, Asolo Reparatory Theater, Sarasota Ballet, and FSU Center for the Performing Arts to favorably time and showcase advertisements for upcoming show/events on the Ringling’s street side LED sign. Compiles marketing, admissions, and web (click-though) data for review by the Marketing Director and PR & Marketing Manager. Provides the grant coordinator with documentation and reporting of marketing effects in compliance with grant guidelines.
Serves as the system administrator for the Basecamp computer program used by museum staff to collaborate on marketing projects and publications. Provides support to the PR & Marketing Manager in managing advertising timetables in various forms of media to coincide with internal department communications and public events for The Ringling in order to meet deadlines. Maintain project files and project tracking in an efficient and timely manner. Assist in the maintenance of supplies inventory.
Supports the PR & Marketing Manager with the print production process including obtaining estimates (quotes), packaging files for press, reviewing proofs and ensuring the delivery of quality print products. Performs other duties as assigned.
Qualifications
High school diploma or equivalency and four years’ experience or a combination of post high school education and experience equal to four years.
Three (3) PDF writing samples must be attached to be considered for this position . Appropriate samples would include press releases, pitch letters, and magazine/newspaper articles.
Previous public relations, marketing, and/or administrative experience.
Excellent communication and writing skills. Outstanding editing and proofreading skills
Ability to multitask in a fast-paced, deadline-driven environment.
Proficiency in Microsoft Office Suite.
A valid Florida driver's license or ability to obtain prior to hire.
Please note: A work sample will be administering if selected for an interview.
Preferred
Bachelor’s degree in Marketing, Communications, Public Relations, English/Writing, or equivalent.
Experience in public relations, communications, marketing, sales OR internship in related field an asset.
Interpersonal and communication skills, to include the ability to interact with a variety of people.
Ability to speak multiple languages.
Anticipated Salary Range
Up to $35,000 annually (commensurate with experience).
To learn more about all the benefits and perks offered for this role (including vacation, sick, holiday, retirement, etc.) please visit http://hr.fsu.edu/?page=benefits/benefits_home .
Schedule
Primary working hours are Monday - Friday from 8:00 AM to 5:00 PM.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference , or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
About The Ringling
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling's campus in Sarasota, Florida--which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens--is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org
Feb 11, 2020
Full time
Public Relations & Marketing Program Associate
Job ID 47150
Apply on or before 3/11/2020 at: https://jobs.omni.fsu.edu/psc/sprdhr_er/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=47150&PostingSeq=1
Responsibilities
The Public Relations and Marketing Program Associate works under the direction of the PR & Marketing Manager, supporting the administrative functions/operations of the Communications and Marketing Department and assists with Public Relations.
Works with the PR & Marketing Manager and Marketing Director to manage eight separate Marketing Department budgets. Facilitates purchasing for the creation, distribution, and insertion of marketing assets as per communications and marketing plan for Museum operations, exhibitions, programs, and events. Creates and processes all departmental expenditure requests, financial system requisition entries, purchase orders, invoices, and on-going tracking of departmental budgets. Manages and traffics direct mail and media insertion orders. Maintains all departmental files and records for archival and grant management requirements.
Overseen by the PR & Marketing Manager, writes and edits website static content. Ensures consistency in voice, style, and standardized institutional naming convictions by proofreading content. Assists in the development of positions statements, key messages and responses to public inquiry. Writes news releases, media alerts, PSAs and creates press kit materials suitable for the media under the direction of the PR & Marketing Manager. Assists with all local PR inquires, releases, and local news/media contacts. Maintains media distribution lists. Arranges and leads tours of the Museum campus for visiting media. Uses golf cart for tours and visiting media. Assists with management of internal communication initiatives.
Interfaces with members of the museum Program Team, Asolo Reparatory Theater, Sarasota Ballet, and FSU Center for the Performing Arts to favorably time and showcase advertisements for upcoming show/events on the Ringling’s street side LED sign. Compiles marketing, admissions, and web (click-though) data for review by the Marketing Director and PR & Marketing Manager. Provides the grant coordinator with documentation and reporting of marketing effects in compliance with grant guidelines.
Serves as the system administrator for the Basecamp computer program used by museum staff to collaborate on marketing projects and publications. Provides support to the PR & Marketing Manager in managing advertising timetables in various forms of media to coincide with internal department communications and public events for The Ringling in order to meet deadlines. Maintain project files and project tracking in an efficient and timely manner. Assist in the maintenance of supplies inventory.
Supports the PR & Marketing Manager with the print production process including obtaining estimates (quotes), packaging files for press, reviewing proofs and ensuring the delivery of quality print products. Performs other duties as assigned.
Qualifications
High school diploma or equivalency and four years’ experience or a combination of post high school education and experience equal to four years.
Three (3) PDF writing samples must be attached to be considered for this position . Appropriate samples would include press releases, pitch letters, and magazine/newspaper articles.
Previous public relations, marketing, and/or administrative experience.
Excellent communication and writing skills. Outstanding editing and proofreading skills
Ability to multitask in a fast-paced, deadline-driven environment.
Proficiency in Microsoft Office Suite.
A valid Florida driver's license or ability to obtain prior to hire.
Please note: A work sample will be administering if selected for an interview.
Preferred
Bachelor’s degree in Marketing, Communications, Public Relations, English/Writing, or equivalent.
Experience in public relations, communications, marketing, sales OR internship in related field an asset.
Interpersonal and communication skills, to include the ability to interact with a variety of people.
Ability to speak multiple languages.
Anticipated Salary Range
Up to $35,000 annually (commensurate with experience).
To learn more about all the benefits and perks offered for this role (including vacation, sick, holiday, retirement, etc.) please visit http://hr.fsu.edu/?page=benefits/benefits_home .
Schedule
Primary working hours are Monday - Friday from 8:00 AM to 5:00 PM.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference , or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
About The Ringling
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling's campus in Sarasota, Florida--which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens--is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org
University of Wyoming - Athletics
Laramie, WY, USA
The University of Wyoming announces the opening for a Development Officer in the Cowboy Joe Club. This is a benefited full-time 12 month position. The successful candidate will be reporting to the Associate Athletic Director for Development and assisting in the management and operation of the Cowboy Joe Club. Job responsibilities include, but are not limited to; direct involvement with the annual fund drive including regional assignments, assistance with premium seating with football and men’s and women’s basketball, assisting with auctions, golf tournaments, outreach activities and special projects and W- Club.
This position requires a bachelor’s degree, strong written and oral communication skills, at least one (1) year of experience in intercollegiate athletic fundraising and/or comparative experience in sales or external role. In addition, candidate will either demonstrate knowledge or ability to learn Mountain West and NCAA rules and regulations. Extensive travel will be required. Valid Driver’s License and a motor vehicle record that is compliant with the University Vehicle Policy is required.
Desired qualifications
Master’s Degree
Demonstrated ability to effectively interact with a variety of diverse individuals, groups, and organizations
Excellent verbal and interpersonal skills
Experience with outreach activities
Experience with fundraising events
Experience with the cultivation and eventual solicitation of prospective donors
Premium seating experience
Salary will be commensurate with experience. This position will remain open until filled. Minority candidates are encouraged to apply.
The University of Wyoming may perform National background investigations as a condition of employment for all prospective employees. The University of Wyoming is committed to diversity and endorses principals of affirmative action. We acknowledge that diversity enriches and sustains our scholarship and promotes equal access to our educational mission. We seek and welcome applications from individuals of all backgrounds, experiences, and perspectives. More information on the University of Wyoming can be found at: www.uwyo.edu .
To Apply, go to:
https://uwyo.taleo.net/careersection/00_ex/jobdetail.ftl?job=20000285&tz=GMT-07%3A00&tzname=America%2FDenver
Feb 03, 2020
Full time
The University of Wyoming announces the opening for a Development Officer in the Cowboy Joe Club. This is a benefited full-time 12 month position. The successful candidate will be reporting to the Associate Athletic Director for Development and assisting in the management and operation of the Cowboy Joe Club. Job responsibilities include, but are not limited to; direct involvement with the annual fund drive including regional assignments, assistance with premium seating with football and men’s and women’s basketball, assisting with auctions, golf tournaments, outreach activities and special projects and W- Club.
This position requires a bachelor’s degree, strong written and oral communication skills, at least one (1) year of experience in intercollegiate athletic fundraising and/or comparative experience in sales or external role. In addition, candidate will either demonstrate knowledge or ability to learn Mountain West and NCAA rules and regulations. Extensive travel will be required. Valid Driver’s License and a motor vehicle record that is compliant with the University Vehicle Policy is required.
Desired qualifications
Master’s Degree
Demonstrated ability to effectively interact with a variety of diverse individuals, groups, and organizations
Excellent verbal and interpersonal skills
Experience with outreach activities
Experience with fundraising events
Experience with the cultivation and eventual solicitation of prospective donors
Premium seating experience
Salary will be commensurate with experience. This position will remain open until filled. Minority candidates are encouraged to apply.
The University of Wyoming may perform National background investigations as a condition of employment for all prospective employees. The University of Wyoming is committed to diversity and endorses principals of affirmative action. We acknowledge that diversity enriches and sustains our scholarship and promotes equal access to our educational mission. We seek and welcome applications from individuals of all backgrounds, experiences, and perspectives. More information on the University of Wyoming can be found at: www.uwyo.edu .
To Apply, go to:
https://uwyo.taleo.net/careersection/00_ex/jobdetail.ftl?job=20000285&tz=GMT-07%3A00&tzname=America%2FDenver
A career at T. Rowe Price says you want to contribute and make a difference at a leading global investment management firm where success results from the dedication our associates have in building success for our clients. We are a growing organization of associates from diverse backgrounds, experiences, and perspectives. We take a long-term view on associates and their careers. Our associates do phenomenal work with purpose, and as a result, we provide growth opportunities through in-person and online training, management development programs, and career development on the job. If you are seeking a meaningful work experience along with a workplace culture that thrives on teamwork, we invite you to explore the opportunity to join us.
Phone Skills Required –
Connect people with solutions that help them reach their financial goals through a consultative conversation via the phone
Take ownership of customer requests by navigating through the nuances of their situations
Actively listen to understand the underlying needs of a customer’s request
Understand the suite of products and services available across multiple channels (digital, face to face, high net worth, etc.) and position appropriate solutions based upon the customer’s need
Additional Skill Requirements –
Complete fluency in both English and Spanish
Tenaciously solve problems with tact, efficiency and follow through
Identify opportunities to improve operational process and procedures
Exercise scrutiny when confronted with conflicting information
Ability to successfully obtain FINRA Series 6 and 63 licenses
You will be provided exposure to a broad array of opportunities across our organization which you can explore after fulfilling the tenure requirements of your role.
No financial services experience is required. Our diverse associates—new graduates and career changers alike—come from a variety of backgrounds. A college degree, computer skills, stellar problem-solving abilities and the necessary interpersonal skills to be successful in a phone environment are strongly recommended.
Year after year, T. Rowe Price is named among the “Best Places to Work” in the financial services industry and we’re striving to create an innovative culture where our associates are empowered to have a direct impact on how we do business and achieve results. Our associates enjoy a benefits package that encourages a healthy balance between your work life and real life.
Comprehensive benefits include:
401(k) and multiple company matching contributions
Over two weeks paid time off
Tuition assistance
Comprehensive health, dental, and vision coverage
Merit increases and bonus potential
Employee stock purchase program
Exercise and fitness club reimbursement
Business casual environment
Does this sound appealing? Apply today!
https://troweprice.wd5.myworkdayjobs.com/en-US/TRowePrice/job/Owings-Mills-MD/Bilingual--Spanish-English--Financial-Services-Representative--Class-Starts-April-6--2020---Owings-Mills-_45357
Jan 31, 2020
Full time
A career at T. Rowe Price says you want to contribute and make a difference at a leading global investment management firm where success results from the dedication our associates have in building success for our clients. We are a growing organization of associates from diverse backgrounds, experiences, and perspectives. We take a long-term view on associates and their careers. Our associates do phenomenal work with purpose, and as a result, we provide growth opportunities through in-person and online training, management development programs, and career development on the job. If you are seeking a meaningful work experience along with a workplace culture that thrives on teamwork, we invite you to explore the opportunity to join us.
Phone Skills Required –
Connect people with solutions that help them reach their financial goals through a consultative conversation via the phone
Take ownership of customer requests by navigating through the nuances of their situations
Actively listen to understand the underlying needs of a customer’s request
Understand the suite of products and services available across multiple channels (digital, face to face, high net worth, etc.) and position appropriate solutions based upon the customer’s need
Additional Skill Requirements –
Complete fluency in both English and Spanish
Tenaciously solve problems with tact, efficiency and follow through
Identify opportunities to improve operational process and procedures
Exercise scrutiny when confronted with conflicting information
Ability to successfully obtain FINRA Series 6 and 63 licenses
You will be provided exposure to a broad array of opportunities across our organization which you can explore after fulfilling the tenure requirements of your role.
No financial services experience is required. Our diverse associates—new graduates and career changers alike—come from a variety of backgrounds. A college degree, computer skills, stellar problem-solving abilities and the necessary interpersonal skills to be successful in a phone environment are strongly recommended.
Year after year, T. Rowe Price is named among the “Best Places to Work” in the financial services industry and we’re striving to create an innovative culture where our associates are empowered to have a direct impact on how we do business and achieve results. Our associates enjoy a benefits package that encourages a healthy balance between your work life and real life.
Comprehensive benefits include:
401(k) and multiple company matching contributions
Over two weeks paid time off
Tuition assistance
Comprehensive health, dental, and vision coverage
Merit increases and bonus potential
Employee stock purchase program
Exercise and fitness club reimbursement
Business casual environment
Does this sound appealing? Apply today!
https://troweprice.wd5.myworkdayjobs.com/en-US/TRowePrice/job/Owings-Mills-MD/Bilingual--Spanish-English--Financial-Services-Representative--Class-Starts-April-6--2020---Owings-Mills-_45357
City of Phoenix
Burton Barr Library - 1221 N. Central Ave, Phoenix, Arizona 85004
One Employer, Many Opportunities
2:00pm to 5:00pm Wednesday, February 26th at Burton Barr Library – 1221 N. Central Ave, Phoenix, Arizona
What does it take to work for the City of Phoenix?
What kind of jobs are available and how can you get hired?
Hear from a panel of experts and learn about the benefits of building a career with the city, then network with hiring managers from different departments.
Jan 30, 2020
Full time
One Employer, Many Opportunities
2:00pm to 5:00pm Wednesday, February 26th at Burton Barr Library – 1221 N. Central Ave, Phoenix, Arizona
What does it take to work for the City of Phoenix?
What kind of jobs are available and how can you get hired?
Hear from a panel of experts and learn about the benefits of building a career with the city, then network with hiring managers from different departments.
WPBF 25, Hearst Television's Affiliate in West Palm Beach, FL is looking for a Traffic Sales Assistant to join the sales team! The Traffic Sales Assistant is to provide general support to the Sales department of our station. We are seeking an administrative assistant to perform traffic and general duties, including data entry of commercial traffic material.
Job Responsibilities:
Data entry of commercial traffic instructions
Coordination of commercial material
Liaison to a central traffic facility
Distribution of Daily Log
Interacting with station visitors and callers at the front desk
Coordination of the last-minute orders/revisions and log changes required
coordination of locally received commercial material
Print and distribution of Final Daily Log,
Assisting with local station order/ make good input and reporting needs.
Experience Requirements:
· Minimum of 1 year broadcast sales experience.
· Military leadership and experience will be considered
Qualifications Requirements:
Is highly computer literate in all Microsoft Office products and ideally has experience with Wide Orbit and Wide Orbit Media Sales
Organized and detail oriented
Strong communication skills
Ability to work under pressure and against deadlines
Commitment to accuracy and timeliness
Education:
Bachelor’s degree, preferred
Military training and experience will be considered
Jan 23, 2020
Full time
WPBF 25, Hearst Television's Affiliate in West Palm Beach, FL is looking for a Traffic Sales Assistant to join the sales team! The Traffic Sales Assistant is to provide general support to the Sales department of our station. We are seeking an administrative assistant to perform traffic and general duties, including data entry of commercial traffic material.
Job Responsibilities:
Data entry of commercial traffic instructions
Coordination of commercial material
Liaison to a central traffic facility
Distribution of Daily Log
Interacting with station visitors and callers at the front desk
Coordination of the last-minute orders/revisions and log changes required
coordination of locally received commercial material
Print and distribution of Final Daily Log,
Assisting with local station order/ make good input and reporting needs.
Experience Requirements:
· Minimum of 1 year broadcast sales experience.
· Military leadership and experience will be considered
Qualifications Requirements:
Is highly computer literate in all Microsoft Office products and ideally has experience with Wide Orbit and Wide Orbit Media Sales
Organized and detail oriented
Strong communication skills
Ability to work under pressure and against deadlines
Commitment to accuracy and timeliness
Education:
Bachelor’s degree, preferred
Military training and experience will be considered
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Assistant to join an excellent team, support essential projects and work to advance their IT operations.
WHAT YOU WILL DO!
As an Administrative Assistant, you will provide administrative, technical, clerical and office management support to the OIS Project Solution managers and staff for the Integrated Eligibility (IE) project and its subprojects.
In this role, you will ensure that clerical and logistical functions of the section operate in an orderly fashion as well as establish and maintain procedures and other controls necessary to carry out assigned program activities.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of postsecondary education; AND One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (c) An equivalent combination of training and experience.
Proficiency in Microsoft Word, Excel, PowerPoint or similar programs.
Proficiency using Microsoft Outlook including extensive and difficult scheduling.
Experience using Microsoft SharePoint.
Ability to carry out and support administrative tasks for multiple lines of multiple management, line and project staff.
Ability to increase team efficiency.
Ability to take minutes in multiple meeting on a regular basis.
Ability to bring people to consensus.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
Jan 15, 2020
Full time
The Oregon Health Authority has a fantastic opportunity for an experienced Administrative Assistant to join an excellent team, support essential projects and work to advance their IT operations.
WHAT YOU WILL DO!
As an Administrative Assistant, you will provide administrative, technical, clerical and office management support to the OIS Project Solution managers and staff for the Integrated Eligibility (IE) project and its subprojects.
In this role, you will ensure that clerical and logistical functions of the section operate in an orderly fashion as well as establish and maintain procedures and other controls necessary to carry out assigned program activities.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (b) One (1) year of postsecondary education; AND One (1) year of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. OR (c) An equivalent combination of training and experience.
Proficiency in Microsoft Word, Excel, PowerPoint or similar programs.
Proficiency using Microsoft Outlook including extensive and difficult scheduling.
Experience using Microsoft SharePoint.
Ability to carry out and support administrative tasks for multiple lines of multiple management, line and project staff.
Ability to increase team efficiency.
Ability to take minutes in multiple meeting on a regular basis.
Ability to bring people to consensus.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
Reports to: President, Center for American Progress Action Fund
Staff reporting to this position: None
Department: Executive Office
Position classification: Exempt, full time
Summary
American Progress has an immediate opening for an Executive Assistant to the President of the Center for American Progress Action Fund. This position is ideal for an entrepreneurial, well-organized, and detail-oriented professional who has a keen interest in national politics and a commitment to advancing a progressive policy agenda.
The Executive Assistant serves as the primary assistant to the President in managing their schedule, travel, speaking engagements, and administrative needs. In addition, the Executive Assistant will help with donor relations, communications with the board of directors, and additional writing and research as needed. The Executive Assistant will also work with the CAP Action team by collaborating with campaign, research, storytelling, digital, and communications efforts; coordinating with other policy, communications, and executive teams at American Progress; managing contracts and reimbursements; and assisting with logistics for meetings and events.
This is an excellent opportunity for someone interested in having a front-row seat to the issues of the day at an exciting and dynamic organization engaging in advocacy campaigns, policy debates, and elections.
Responsibilities:
Schedule appointments, interviews, meetings, travel, and conferences for the President, as well as coordinate team meetings for CAP Action and the War Room team.
Manage expenses and reimbursements for the President.
Manage timesheets for the President.
Help draft memos and materials for grant reports and CAP Action board updates.
Serve as the primary point of contact for the CAP Action team for internal and external communications in a professional and responsive manner.
Produce and maintain notes, briefing materials, calendars, and databases as needed.
Create, organize, and maintain accurate written and electronic files for metrics, grant reporting, and other uses.
Handle confidential and nonroutine information and matters.
Manage CAP Action invoices, contracts, and other administrative forms.
Perform other duties as assigned.
Requirements and qualifications:
Bachelor’s degree or equivalent experience.
At least one to two years of prior work experience; previous experience in a scheduling or executive assistant role is preferred.
Incredible attention to detail.
Strong written and verbal communication skills.
Ability to be a self-starter who takes initiative and can work autonomously but knows when to ask for guidance.
Excellent interpersonal skills and the ability to remain calm under pressure.
Ability to plan ahead, set priorities, and organize.
Comfort with Microsoft Word, Excel, and Outlook.
Jan 10, 2020
Full time
Reports to: President, Center for American Progress Action Fund
Staff reporting to this position: None
Department: Executive Office
Position classification: Exempt, full time
Summary
American Progress has an immediate opening for an Executive Assistant to the President of the Center for American Progress Action Fund. This position is ideal for an entrepreneurial, well-organized, and detail-oriented professional who has a keen interest in national politics and a commitment to advancing a progressive policy agenda.
The Executive Assistant serves as the primary assistant to the President in managing their schedule, travel, speaking engagements, and administrative needs. In addition, the Executive Assistant will help with donor relations, communications with the board of directors, and additional writing and research as needed. The Executive Assistant will also work with the CAP Action team by collaborating with campaign, research, storytelling, digital, and communications efforts; coordinating with other policy, communications, and executive teams at American Progress; managing contracts and reimbursements; and assisting with logistics for meetings and events.
This is an excellent opportunity for someone interested in having a front-row seat to the issues of the day at an exciting and dynamic organization engaging in advocacy campaigns, policy debates, and elections.
Responsibilities:
Schedule appointments, interviews, meetings, travel, and conferences for the President, as well as coordinate team meetings for CAP Action and the War Room team.
Manage expenses and reimbursements for the President.
Manage timesheets for the President.
Help draft memos and materials for grant reports and CAP Action board updates.
Serve as the primary point of contact for the CAP Action team for internal and external communications in a professional and responsive manner.
Produce and maintain notes, briefing materials, calendars, and databases as needed.
Create, organize, and maintain accurate written and electronic files for metrics, grant reporting, and other uses.
Handle confidential and nonroutine information and matters.
Manage CAP Action invoices, contracts, and other administrative forms.
Perform other duties as assigned.
Requirements and qualifications:
Bachelor’s degree or equivalent experience.
At least one to two years of prior work experience; previous experience in a scheduling or executive assistant role is preferred.
Incredible attention to detail.
Strong written and verbal communication skills.
Ability to be a self-starter who takes initiative and can work autonomously but knows when to ask for guidance.
Excellent interpersonal skills and the ability to remain calm under pressure.
Ability to plan ahead, set priorities, and organize.
Comfort with Microsoft Word, Excel, and Outlook.
Piedmont Environmental Council
45 Horner Street, Warrenton, VA
Position Opening Title: Outreach Assistant
Supervisor: Director of Outreach & Communications
Location: Warrenton, Va.
Job Classification: Full Time (40 hours), Non-exempt
Introduction: The Piedmont Environmental Council (PEC) is a 501(c) (3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks, promote sustainable energy choices, restore wildlife habitat and improve people’s access to nature.
Description
The Piedmont Environmental Council (PEC) is seeking to hire an outreach assistant to help advance PEC’s mission and outreach objectives. The outreach assistant is part of a team of staff, board members and volunteers committed to broad community engagement and has a critical role supporting multiple programs, events, and campaigns, including Buy Fresh Buy Local .
This is a 40-hour per week position and will be based at PEC’s headquarters office in Warrenton, VA.
Areas of Responsibility
The outreach assistant will report to PEC’s director of outreach and communications, but will also work closely with other staff members and departments within PEC, including PEC’s president, director of information systems and associate director of development. Specific responsibilities are outlined below:
Event support and coordination :
Assist with PEC events, including logistical support and marketing, to ensure they are well-attended, operate smoothly, and generate positive exposure.
Provide administrative support for key events. Duties may include coordinating guest lists, food service arrangements, menu planning, decorative and table set up, creating nametags, etc.
Coordinates production and distribution of print materials for donor/sponsor/and participant’s solicitations.
Ensure participant information is adequately tracked within PEC’s constituent relationship management database.
Volunteer management :
Work with PEC’s volunteer coordinator to identify volunteer opportunities and roles for special event volunteers.
Provide direction to volunteers tasked with event duties.
Buy Fresh Buy Local and MarketMaker
Participate in monthly calls with Buy Fresh Buy Local (BFBL) and
Assist producers with sign up process, sponsors with sponsorships.
Get updated graphics for each chapter and disseminate to producers.
Learn about the new website app being created.
Review business profiles for accuracy and completion.
Manage biannual Buy Fresh Buy Local guide update process with interns and PEC communications department.
Additional farm and food-related tasks:
Research potential guide sponsors and new businesses.
Outreach to restaurants, producers: POS graphics, email updates.
Work with staff/volunteers to produce content for print guides and website.
Manage PEC’s BFBL social media presence.
Create producer surveys, ads, etc.
Table at occasional public outreach events.
Work with PEC’s Community Farm at Roundabout Meadows and Gilbert’s Corner Market to promote BFBL.
Work with PEC’s data coordinator to keep CRM database up to date with producers. The data coordinator will import all participants into CRM, the outreach assistant will update records with new participants and track closed businesses.
Assist with grants to fund staff time + print guides.
Qualifications
Bachelor’s degree preferred;
The ability to work well independently on several projects concurrently, and possess excellent communication, organizational and creative thinking skills.
Experience in planning and implementing events including expertise in attracting sponsorships: proven track record in developing and implementing promotion plans; print production expertise associated with events.
Working knowledge of Google Suite, Microsoft Office software products; knowledge and experience in database programs is preferred.
Experience working with executives, donors, and volunteers and managing, supervising and orienting people for events.
Excellent written and oral interpersonal communication with marketing and communications skills.
Strong initiative and customer service orientation; volunteer management skills an asset.
Project Management, organizational and prioritizing skills; problem-solving and organizational skills: attention to detail is imperative.
Experience and comfort with the facilitation of public meetings.
Valid driver’s and reliable transportation required.
Ability to lift up to 40 pounds.
Compensation
Salary range: $40,000-$50,000.
Benefits
PEC offers an outstanding benefits package including health, dental, vision, short and long term disability and term life insurance, a 403 (b) employee pension plan, HSA and FSA options and some employer-paid additional supplemental insurance benefits including accident, critical illness, and hospital indemnity. Upon employment, you will be entitled to paid holidays and will begin accruing personal leave as designated in the PEC Employee Handbook. PEC also offers employees one day of leave per year to perform volunteer work.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org .
The Piedmont Environmental Council is an equal opportunity employer. Applications from women and persons of color are encouraged. Resume reviews begin immediately.
Dec 24, 2019
Full time
Position Opening Title: Outreach Assistant
Supervisor: Director of Outreach & Communications
Location: Warrenton, Va.
Job Classification: Full Time (40 hours), Non-exempt
Introduction: The Piedmont Environmental Council (PEC) is a 501(c) (3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks, promote sustainable energy choices, restore wildlife habitat and improve people’s access to nature.
Description
The Piedmont Environmental Council (PEC) is seeking to hire an outreach assistant to help advance PEC’s mission and outreach objectives. The outreach assistant is part of a team of staff, board members and volunteers committed to broad community engagement and has a critical role supporting multiple programs, events, and campaigns, including Buy Fresh Buy Local .
This is a 40-hour per week position and will be based at PEC’s headquarters office in Warrenton, VA.
Areas of Responsibility
The outreach assistant will report to PEC’s director of outreach and communications, but will also work closely with other staff members and departments within PEC, including PEC’s president, director of information systems and associate director of development. Specific responsibilities are outlined below:
Event support and coordination :
Assist with PEC events, including logistical support and marketing, to ensure they are well-attended, operate smoothly, and generate positive exposure.
Provide administrative support for key events. Duties may include coordinating guest lists, food service arrangements, menu planning, decorative and table set up, creating nametags, etc.
Coordinates production and distribution of print materials for donor/sponsor/and participant’s solicitations.
Ensure participant information is adequately tracked within PEC’s constituent relationship management database.
Volunteer management :
Work with PEC’s volunteer coordinator to identify volunteer opportunities and roles for special event volunteers.
Provide direction to volunteers tasked with event duties.
Buy Fresh Buy Local and MarketMaker
Participate in monthly calls with Buy Fresh Buy Local (BFBL) and
Assist producers with sign up process, sponsors with sponsorships.
Get updated graphics for each chapter and disseminate to producers.
Learn about the new website app being created.
Review business profiles for accuracy and completion.
Manage biannual Buy Fresh Buy Local guide update process with interns and PEC communications department.
Additional farm and food-related tasks:
Research potential guide sponsors and new businesses.
Outreach to restaurants, producers: POS graphics, email updates.
Work with staff/volunteers to produce content for print guides and website.
Manage PEC’s BFBL social media presence.
Create producer surveys, ads, etc.
Table at occasional public outreach events.
Work with PEC’s Community Farm at Roundabout Meadows and Gilbert’s Corner Market to promote BFBL.
Work with PEC’s data coordinator to keep CRM database up to date with producers. The data coordinator will import all participants into CRM, the outreach assistant will update records with new participants and track closed businesses.
Assist with grants to fund staff time + print guides.
Qualifications
Bachelor’s degree preferred;
The ability to work well independently on several projects concurrently, and possess excellent communication, organizational and creative thinking skills.
Experience in planning and implementing events including expertise in attracting sponsorships: proven track record in developing and implementing promotion plans; print production expertise associated with events.
Working knowledge of Google Suite, Microsoft Office software products; knowledge and experience in database programs is preferred.
Experience working with executives, donors, and volunteers and managing, supervising and orienting people for events.
Excellent written and oral interpersonal communication with marketing and communications skills.
Strong initiative and customer service orientation; volunteer management skills an asset.
Project Management, organizational and prioritizing skills; problem-solving and organizational skills: attention to detail is imperative.
Experience and comfort with the facilitation of public meetings.
Valid driver’s and reliable transportation required.
Ability to lift up to 40 pounds.
Compensation
Salary range: $40,000-$50,000.
Benefits
PEC offers an outstanding benefits package including health, dental, vision, short and long term disability and term life insurance, a 403 (b) employee pension plan, HSA and FSA options and some employer-paid additional supplemental insurance benefits including accident, critical illness, and hospital indemnity. Upon employment, you will be entitled to paid holidays and will begin accruing personal leave as designated in the PEC Employee Handbook. PEC also offers employees one day of leave per year to perform volunteer work.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org .
The Piedmont Environmental Council is an equal opportunity employer. Applications from women and persons of color are encouraged. Resume reviews begin immediately.
The Oregon Health Authority has a fantastic opportunity for an Office Specialist with Business Operations experience to join an excellent team and work to advance their IT operations.
WHAT YOU WILL DO! As a Business Operations Office Specialist, you will provide reception services for a large office building. You will greet employees, issue parking passes, organize conference rooms, manage and order supplies, provide scheduling services, assist with various facilities requests, assist with interview coordination and on-boarding staff.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR (b) An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND One (1) year of general clerical experience. OR (c) College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Ability to prioritize workload
Excellent written and verbal communication and presentation skills.
Ability to respond to many requests by phone and in-person.
General knowledge of the Oregon Health Authority (OHA) and the Department of Human Services (DHS) is preferred.
Working knowledge of the Microsoft Office Suite including outlook and scheduling.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
Dec 23, 2019
Full time
The Oregon Health Authority has a fantastic opportunity for an Office Specialist with Business Operations experience to join an excellent team and work to advance their IT operations.
WHAT YOU WILL DO! As a Business Operations Office Specialist, you will provide reception services for a large office building. You will greet employees, issue parking passes, organize conference rooms, manage and order supplies, provide scheduling services, assist with various facilities requests, assist with interview coordination and on-boarding staff.
WHAT WE ARE LOOKING FOR:
(a) Two (2) years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR (b) An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND One (1) year of general clerical experience. OR (c) College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Ability to prioritize workload
Excellent written and verbal communication and presentation skills.
Ability to respond to many requests by phone and in-person.
General knowledge of the Oregon Health Authority (OHA) and the Department of Human Services (DHS) is preferred.
Working knowledge of the Microsoft Office Suite including outlook and scheduling.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
Center For American Progress
Washington, D.C., USA
Reports to: President, Chief of Staff Staff reporting to this position: None Department: Executive Office Position classification: Exempt, full time
Summary
American Progress is seeking candidates for the position of Executive Assistant and Scheduler to the President. This role serves as the primary assistant to American Progress’ President and calls for an exceptional, highly organized individual with unwavering attention to detail. Duties will include managing the President’s schedule, staffing the President, and ensuring that institutional priorities are moving forward. The position involves providing both administrative and research support to senior executives who rely heavily upon the Executive Assistant and Scheduler to triage all incoming requests; assess and determine the order of priorities; manage important relationships; provide timely, concise, and reliable information; and ensure that the President is thoroughly prepared for a variety of speaking engagements, events, and meetings. This position is best suited for an individual with superior strategic thinking skills who can help manage the President’s time effectively given constant competing demands.
This is an excellent opportunity for someone eager to have a front-row seat to the issues of the day at an exciting and dynamic organization engaging in policy debates, generating new ideas, shaping media coverage, and so much more. The Executive Assistant and Scheduler will work with American Progress teams on behalf of the President and is a critical part of the organization’s operation. This position is not entry level; it requires three to five years of experience, including at least one to two years of scheduling or executive assistant experience.
Responsibilities:
Manage the President’s schedule, calendar, contact list, phone, and email.
Make travel arrangements and set meetings and agendas.
Organize the President’s day-to-day activities to assess and prioritize daily tasks and long-term responsibilities.
Work with the President to manage and prioritize daily workflow, meetings, pending decisions, messages, and incoming materials for review.
Coordinate with appropriate American Progress staff to prepare and review materials for the daily briefing process.
Interact with all American Progress teams to manage workflow and deadlines.
Communicate effectively on the President’s behalf to external partners and donors.
Handle confidential and nonroutine information and matters.
Draft letters, emails, and memos, and ensure that briefing materials are ready in a timely manner.
Draft, edit, and proofread myriad documents.
Take on special projects and additional duties as assigned.
Requirements and qualifications:
Bachelor’s degree or equivalent experience.
At least three to five years of prior work experience; one to two years of previous experience in a scheduling or executive assistant role, preferably for a principal, is required.
Thorough knowledge of Microsoft Word, Excel, and Outlook.
Strong written and verbal communication skills.
Ability to be a self-starter who takes initiative and can work autonomously but knows when to ask for guidance.
Excellent interpersonal skills and the ability to remain calm under pressure.
Willingness and ability to take on a leadership role among peers.
Ability to plan ahead, set priorities, and organize.
Good designer and implementer of consistent systems for keeping track of overwhelming information flow.
Dec 06, 2019
Full time
Reports to: President, Chief of Staff Staff reporting to this position: None Department: Executive Office Position classification: Exempt, full time
Summary
American Progress is seeking candidates for the position of Executive Assistant and Scheduler to the President. This role serves as the primary assistant to American Progress’ President and calls for an exceptional, highly organized individual with unwavering attention to detail. Duties will include managing the President’s schedule, staffing the President, and ensuring that institutional priorities are moving forward. The position involves providing both administrative and research support to senior executives who rely heavily upon the Executive Assistant and Scheduler to triage all incoming requests; assess and determine the order of priorities; manage important relationships; provide timely, concise, and reliable information; and ensure that the President is thoroughly prepared for a variety of speaking engagements, events, and meetings. This position is best suited for an individual with superior strategic thinking skills who can help manage the President’s time effectively given constant competing demands.
This is an excellent opportunity for someone eager to have a front-row seat to the issues of the day at an exciting and dynamic organization engaging in policy debates, generating new ideas, shaping media coverage, and so much more. The Executive Assistant and Scheduler will work with American Progress teams on behalf of the President and is a critical part of the organization’s operation. This position is not entry level; it requires three to five years of experience, including at least one to two years of scheduling or executive assistant experience.
Responsibilities:
Manage the President’s schedule, calendar, contact list, phone, and email.
Make travel arrangements and set meetings and agendas.
Organize the President’s day-to-day activities to assess and prioritize daily tasks and long-term responsibilities.
Work with the President to manage and prioritize daily workflow, meetings, pending decisions, messages, and incoming materials for review.
Coordinate with appropriate American Progress staff to prepare and review materials for the daily briefing process.
Interact with all American Progress teams to manage workflow and deadlines.
Communicate effectively on the President’s behalf to external partners and donors.
Handle confidential and nonroutine information and matters.
Draft letters, emails, and memos, and ensure that briefing materials are ready in a timely manner.
Draft, edit, and proofread myriad documents.
Take on special projects and additional duties as assigned.
Requirements and qualifications:
Bachelor’s degree or equivalent experience.
At least three to five years of prior work experience; one to two years of previous experience in a scheduling or executive assistant role, preferably for a principal, is required.
Thorough knowledge of Microsoft Word, Excel, and Outlook.
Strong written and verbal communication skills.
Ability to be a self-starter who takes initiative and can work autonomously but knows when to ask for guidance.
Excellent interpersonal skills and the ability to remain calm under pressure.
Willingness and ability to take on a leadership role among peers.
Ability to plan ahead, set priorities, and organize.
Good designer and implementer of consistent systems for keeping track of overwhelming information flow.
Oregon Health Authority
3990 Fairview Industrial Drive Southeast, Salem, OR, USA
The Oregon Health Authority has a fantastic opportunity for an Executive Assistant for their Business Engagement Services Unit to be part of an excellent team, provide top-notch support and work to advance their IT operations.
WHAT YOU WILL DO!
As an Executive Assistant, you will support Business Engagement Services by providing administrative services. This includes assisting the IT Director and managers in applicable task and resource tracking related to administrative functions.
In this role, you will establish and maintain administrative standards, policies, procedures and workflow to help ensure project-related timeframes and deadlines are met. You will deal with sensitive issues and information which requires confidentiality, tact and diplomacy.
WHAT WE ARE LOOKING FOR:
One (1) year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Experience organizing and coordinating meetings and taking detailed minutes.
Experience developing office procedures.
Experience coordinating interview materials.
Experience calendaring with Microsoft Outlook.
Proficiency in Microsoft Office including Word, PowerPoint, Excel and/or Visio.
Experience using Microsoft Teams.
Experience using Workday.
Outstanding customer service skills for both internal and external customers.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
Nov 27, 2019
Full time
The Oregon Health Authority has a fantastic opportunity for an Executive Assistant for their Business Engagement Services Unit to be part of an excellent team, provide top-notch support and work to advance their IT operations.
WHAT YOU WILL DO!
As an Executive Assistant, you will support Business Engagement Services by providing administrative services. This includes assisting the IT Director and managers in applicable task and resource tracking related to administrative functions.
In this role, you will establish and maintain administrative standards, policies, procedures and workflow to help ensure project-related timeframes and deadlines are met. You will deal with sensitive issues and information which requires confidentiality, tact and diplomacy.
WHAT WE ARE LOOKING FOR:
One (1) year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Experience organizing and coordinating meetings and taking detailed minutes.
Experience developing office procedures.
Experience coordinating interview materials.
Experience calendaring with Microsoft Outlook.
Proficiency in Microsoft Office including Word, PowerPoint, Excel and/or Visio.
Experience using Microsoft Teams.
Experience using Workday.
Outstanding customer service skills for both internal and external customers.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
WHAT’S IN IT FOR YOU?
We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
Center For American Progress
Washington, D.C., USA
Reports to: Managing Director, Economic Policy
Staff reporting to this position: None
Department: Economic Policy
Position classification: Nonexempt, full time
Summary
American Progress has an immediate opening for a Special Assistant for Economic Policy. The position is open to those with interest in economic policy. The Special Assistant will provide administrative and research support to policy experts developing policy analysis and recommendations across a wide range of subjects relating to the U.S. economy, including macroeconomics, inequality, employment and wages, financial markets, budget and taxes, consumer protection, and international trade.
The position requires the following: strong organizational skills; the ability to handle a fast-moving environment; excellent research and writing skills; basic quantitative analytic abilities and the ability to apply them to key economic concepts; and an ability to effectively work with others. The ideal candidate will have the ability to support those working with large-scale economic databases and some familiarity with one or more of the commonly used statistical software packages such as SAS, Stata, R, and Python.
Responsibilities
Provide administrative support to the Economic Policy team, including scheduling assistance, grant reporting support, and other administrative tasks as needed.
Support the analysis of quantitative economic data.
Summarize laws, regulations, and economic policy.
Find relevant information and accurately synthesize it.
Proofread and edit documents to ensure accuracy.
Support the operation of economic data sets and research for analysis.
Perform other duties as assigned.
Requirements and qualifications
Bachelor’s degree in economics, political science, or public policy or equivalent experience.
Knowledge of and passion for economic policy as well as the ability to communicate policy effectively.
Strong analytical and research skills are essential.
Excellent writing skills.
Ability to multitask and work well within a team in a fast-paced environment.
Comfort working under pressure and meeting tight deadlines.
Familiarity with quantitative, data, and statistical analysis is preferred.
Fluency in Excel; ideally, familiarity in one or more commonly used statistical software packages such as SAS, Stata, R, and Python.
This position is part of a bargaining unit represented by IFPTE Local 70. This position is budgeted at an annual salary of $40,000.
Nov 25, 2019
Full time
Reports to: Managing Director, Economic Policy
Staff reporting to this position: None
Department: Economic Policy
Position classification: Nonexempt, full time
Summary
American Progress has an immediate opening for a Special Assistant for Economic Policy. The position is open to those with interest in economic policy. The Special Assistant will provide administrative and research support to policy experts developing policy analysis and recommendations across a wide range of subjects relating to the U.S. economy, including macroeconomics, inequality, employment and wages, financial markets, budget and taxes, consumer protection, and international trade.
The position requires the following: strong organizational skills; the ability to handle a fast-moving environment; excellent research and writing skills; basic quantitative analytic abilities and the ability to apply them to key economic concepts; and an ability to effectively work with others. The ideal candidate will have the ability to support those working with large-scale economic databases and some familiarity with one or more of the commonly used statistical software packages such as SAS, Stata, R, and Python.
Responsibilities
Provide administrative support to the Economic Policy team, including scheduling assistance, grant reporting support, and other administrative tasks as needed.
Support the analysis of quantitative economic data.
Summarize laws, regulations, and economic policy.
Find relevant information and accurately synthesize it.
Proofread and edit documents to ensure accuracy.
Support the operation of economic data sets and research for analysis.
Perform other duties as assigned.
Requirements and qualifications
Bachelor’s degree in economics, political science, or public policy or equivalent experience.
Knowledge of and passion for economic policy as well as the ability to communicate policy effectively.
Strong analytical and research skills are essential.
Excellent writing skills.
Ability to multitask and work well within a team in a fast-paced environment.
Comfort working under pressure and meeting tight deadlines.
Familiarity with quantitative, data, and statistical analysis is preferred.
Fluency in Excel; ideally, familiarity in one or more commonly used statistical software packages such as SAS, Stata, R, and Python.
This position is part of a bargaining unit represented by IFPTE Local 70. This position is budgeted at an annual salary of $40,000.
PeopleTec is currently seeking a Senior Spectral/SAR Analyst to support our Peterson AFB, CO location.
Project Overview: Providing Geospatial Intelligence (GEOINT) Support to the U.S. Army Space and Missile Defense (USASMDC) GEOINT Branch. GEOINT Branch mission is to provide GEOINT analytical support to USSTRATCOM, USSPACECOM, and USTRANSCOM. The ideal candidate will have the ability to thoroughly understand remote sensing spectral or Synthetic Aperture Radar (SAR) sensors and conduct exploration activities related to new sensors or new techniques. Candidate will also have the ability to analyze remotely sensed spectral or SAR data and write detailed analysis production reports.
Required Skills/Experience:
Strong analytical skills with minimum of 10 years of experience in spectral or SAR analysis
Expertise in creating products using the ENVI or SocetGXP suite of software
Strong team player able to thrive in a fast-moving, multidisciplinary environment
Experience with and understanding of space assets either terrestrial or on-orbit
Energized, passionate, and effective communicator
Travel: 10%
Must be a U.S. Citizen
An active DoD Top Secret clearance with SCI eligibility is required to perform this work. Candidates are required to have an active Top Secret clearance with SCI eligibility upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A Master's degree in a Remote Sensing or related field or at least 15 years experience with spectral or SAR analysis is required. Solid hands-on experience is also required.
Desired Skills :
Experience in other Advanced Geospatial Intelligence disciplines to include thermal is a significant plus
Experience preferred in more advanced imagery tools such as ArcGIS
Intelligence Analyst skills
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1256152-421753
Nov 18, 2019
Full time
PeopleTec is currently seeking a Senior Spectral/SAR Analyst to support our Peterson AFB, CO location.
Project Overview: Providing Geospatial Intelligence (GEOINT) Support to the U.S. Army Space and Missile Defense (USASMDC) GEOINT Branch. GEOINT Branch mission is to provide GEOINT analytical support to USSTRATCOM, USSPACECOM, and USTRANSCOM. The ideal candidate will have the ability to thoroughly understand remote sensing spectral or Synthetic Aperture Radar (SAR) sensors and conduct exploration activities related to new sensors or new techniques. Candidate will also have the ability to analyze remotely sensed spectral or SAR data and write detailed analysis production reports.
Required Skills/Experience:
Strong analytical skills with minimum of 10 years of experience in spectral or SAR analysis
Expertise in creating products using the ENVI or SocetGXP suite of software
Strong team player able to thrive in a fast-moving, multidisciplinary environment
Experience with and understanding of space assets either terrestrial or on-orbit
Energized, passionate, and effective communicator
Travel: 10%
Must be a U.S. Citizen
An active DoD Top Secret clearance with SCI eligibility is required to perform this work. Candidates are required to have an active Top Secret clearance with SCI eligibility upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A Master's degree in a Remote Sensing or related field or at least 15 years experience with spectral or SAR analysis is required. Solid hands-on experience is also required.
Desired Skills :
Experience in other Advanced Geospatial Intelligence disciplines to include thermal is a significant plus
Experience preferred in more advanced imagery tools such as ArcGIS
Intelligence Analyst skills
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1256152-421753
PeopleTec is currently seeking a Senior GEOINT Analyst to support our Peterson AFB, CO location.
Duties Include:
Support GEOINT Division, U.S. Army Space and Missile Defense Command (USASMDC), in the Army Service Component Command GEOINT production unit supporting USASMDC, USSTRATCOM, USNORTHCOM and the National Border Geospatial Intelligence Strategy (NBGIS)
Use innovative techniques and applications produce advanced GEOINT analysis (Radar and Electro-optical GEOINT to include: Synthetic Aperture Radar (SAR), Spectral, Polarimetric, Thermal, Panchromatic, Light Detection and Ranging (LIDAR), topographic, GIS, and Full Motion Video (FMV) using the latest commercial and/or DOD and US Government imagery data, and Commercial Off-the Shelf /Government Off the Shelf (COTS/GOTS) analysis software
Produce state-of-the-art, fused GEOINT analysis reports in response to validated information requests and federated and internal GEOINT support plans using single-source intelligence reporting, all-source intelligence reporting, and Geospatial Information Systems (GIS) data
Create complex, cutting edge GIS reports and/or data based on integration of multiple data sources and types to address military and intelligence decision making and operations planning and execution
Provide GEOINT Data Management in a production environment
Conduct advanced Geo-spatial-Intelligence analysis primarily with Synthetic Aperture Radar (SAR)
Required Skills/Experience:
Strong analytical skills
5 years of experience in spectral or SAR analysis
Flexible scheduling required which will include weekend work, and probable 24x7 support 3 to 5 times a year
Familiar with Geospatial Intelligence Management System (GIMS)
Familiar with writings Geospatial Intelligence Need (GINS)
Proficient with the SocetGXP suite of imagery exploitation software tools
Familiar with Collection Requirements Analysis Tool for the Enterprise (CRATE)
Expertise in creating products using the ENVI or SocetGXP suite of software
Strong team player able to thrive in a fast-moving, multidisciplinary environment
Experience with and understanding of space assets either terrestrial or on-orbit
Energized, passionate, and an effective communicator
Travel: 10%
Must be a U.S. Citizen
An active DoD Top Secret clearance with SCI eligibility is required to perform this work. Candidates are required to have an active Top Secret clearance with SCI eligibility upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A minimum of a completed Bachelor's Degree or 10 years of Advanced Geospatial Analysis support is required.
Desired Skills :
Experience in other Advanced Geospatial Intelligence disciplines to include thermal is a significant
Experience preferred in more advanced imagery tools such as ArcGIS
Intelligence Analyst skills
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1256147-421753
Nov 18, 2019
Full time
PeopleTec is currently seeking a Senior GEOINT Analyst to support our Peterson AFB, CO location.
Duties Include:
Support GEOINT Division, U.S. Army Space and Missile Defense Command (USASMDC), in the Army Service Component Command GEOINT production unit supporting USASMDC, USSTRATCOM, USNORTHCOM and the National Border Geospatial Intelligence Strategy (NBGIS)
Use innovative techniques and applications produce advanced GEOINT analysis (Radar and Electro-optical GEOINT to include: Synthetic Aperture Radar (SAR), Spectral, Polarimetric, Thermal, Panchromatic, Light Detection and Ranging (LIDAR), topographic, GIS, and Full Motion Video (FMV) using the latest commercial and/or DOD and US Government imagery data, and Commercial Off-the Shelf /Government Off the Shelf (COTS/GOTS) analysis software
Produce state-of-the-art, fused GEOINT analysis reports in response to validated information requests and federated and internal GEOINT support plans using single-source intelligence reporting, all-source intelligence reporting, and Geospatial Information Systems (GIS) data
Create complex, cutting edge GIS reports and/or data based on integration of multiple data sources and types to address military and intelligence decision making and operations planning and execution
Provide GEOINT Data Management in a production environment
Conduct advanced Geo-spatial-Intelligence analysis primarily with Synthetic Aperture Radar (SAR)
Required Skills/Experience:
Strong analytical skills
5 years of experience in spectral or SAR analysis
Flexible scheduling required which will include weekend work, and probable 24x7 support 3 to 5 times a year
Familiar with Geospatial Intelligence Management System (GIMS)
Familiar with writings Geospatial Intelligence Need (GINS)
Proficient with the SocetGXP suite of imagery exploitation software tools
Familiar with Collection Requirements Analysis Tool for the Enterprise (CRATE)
Expertise in creating products using the ENVI or SocetGXP suite of software
Strong team player able to thrive in a fast-moving, multidisciplinary environment
Experience with and understanding of space assets either terrestrial or on-orbit
Energized, passionate, and an effective communicator
Travel: 10%
Must be a U.S. Citizen
An active DoD Top Secret clearance with SCI eligibility is required to perform this work. Candidates are required to have an active Top Secret clearance with SCI eligibility upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A minimum of a completed Bachelor's Degree or 10 years of Advanced Geospatial Analysis support is required.
Desired Skills :
Experience in other Advanced Geospatial Intelligence disciplines to include thermal is a significant
Experience preferred in more advanced imagery tools such as ArcGIS
Intelligence Analyst skills
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1256147-421753
University of Wyoming - Athletics
Laramie, WY, USA
The University of Wyoming, a Division I member of the NCAA and a member of the Mountain West Conference (MWC), has an immediate, full-time opening for an Assistant Athletic Trainer. Primary sports coverage will be for the Cowboy Football program and may include coverage of other sports as assigned by the Director of Sports Medicine. The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to NCAA, MWC, University and departmental rules regulations. Salary is commensurate with experience. Projected start date in January of 2020.
Minimum Qualifications:
Master’s degree in athletic training, health science, or related field required.
Current National Athletic Trainers’ Board of Certification (BOC) and CPR/AED certifications and eligibility for Wyoming state licensure required.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf required .
Preferred Qualifications:
Two years post-BOC certification experience.
Experience with collegiate football.
Experience with upper and lower extremity rehabilitation.
Strong organizational and communication skills.
Review of resumes and applications will begin immediately. While applications will be accepted until the position is filled, interested applicants are encouraged to submit materials by December 8, 2019 to receive full consideration. Incomplete applications will not be considered.
To apply go to: https://uwyo.taleo.net/careersection/00_ex/jobsearch.ftl?lang=en&portal=8100020604
Nov 12, 2019
Full time
The University of Wyoming, a Division I member of the NCAA and a member of the Mountain West Conference (MWC), has an immediate, full-time opening for an Assistant Athletic Trainer. Primary sports coverage will be for the Cowboy Football program and may include coverage of other sports as assigned by the Director of Sports Medicine. The successful candidate will be a person of integrity with high ethical standards and exhibit a strict adherence to NCAA, MWC, University and departmental rules regulations. Salary is commensurate with experience. Projected start date in January of 2020.
Minimum Qualifications:
Master’s degree in athletic training, health science, or related field required.
Current National Athletic Trainers’ Board of Certification (BOC) and CPR/AED certifications and eligibility for Wyoming state licensure required.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/fleet/Official-Vehicle-Policy/OVP.pdf required .
Preferred Qualifications:
Two years post-BOC certification experience.
Experience with collegiate football.
Experience with upper and lower extremity rehabilitation.
Strong organizational and communication skills.
Review of resumes and applications will begin immediately. While applications will be accepted until the position is filled, interested applicants are encouraged to submit materials by December 8, 2019 to receive full consideration. Incomplete applications will not be considered.
To apply go to: https://uwyo.taleo.net/careersection/00_ex/jobsearch.ftl?lang=en&portal=8100020604
PeopleTec is currently seeking a System Administrator to support our Huntsville, AL location.
PeopleTec has an opening for a Systems Administrator that will also assist with updating RMF documentation to support the yearly continuous monitoring requirement. Candidate should have knowledge of Windows 10 and Windows Server 2012R2 and Operating Systems. Candidate should also have experience with Active Directory and Active Directory Group Policy management and a general knowledge of TCP/IP stack. Must understand ports and protocols and relative common services as they relate to function of an information system. Candidate will also be responsible for implementation of STGs so must understand the negative effects that can have on a system. Candidate must work well in a team environment as well as alone. Candidate must be willing to learn new skills quickly in a fast paced environment.
Required Skills/Experience:
DoD experience with SCAP tool, STIG viewer
Creating Checklists with STIG Viewer
DoD experience using ACAS to scan and produce report of findings
Candidate will require a Security+ certification
Must have some system administration experience in the DoD environment and RMF and eMASS knowledge or experience.
Travel: 10%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree and 0-3 years of experience
Desired Skills :
MCSA, MCSE, MCP, VMware, Remote Desktop
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1248467-421817
Nov 11, 2019
Full time
PeopleTec is currently seeking a System Administrator to support our Huntsville, AL location.
PeopleTec has an opening for a Systems Administrator that will also assist with updating RMF documentation to support the yearly continuous monitoring requirement. Candidate should have knowledge of Windows 10 and Windows Server 2012R2 and Operating Systems. Candidate should also have experience with Active Directory and Active Directory Group Policy management and a general knowledge of TCP/IP stack. Must understand ports and protocols and relative common services as they relate to function of an information system. Candidate will also be responsible for implementation of STGs so must understand the negative effects that can have on a system. Candidate must work well in a team environment as well as alone. Candidate must be willing to learn new skills quickly in a fast paced environment.
Required Skills/Experience:
DoD experience with SCAP tool, STIG viewer
Creating Checklists with STIG Viewer
DoD experience using ACAS to scan and produce report of findings
Candidate will require a Security+ certification
Must have some system administration experience in the DoD environment and RMF and eMASS knowledge or experience.
Travel: 10%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree and 0-3 years of experience
Desired Skills :
MCSA, MCSE, MCP, VMware, Remote Desktop
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1248467-421817
The John & Mable Ringling Museum of Art
Sarasota, FL, USA
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Responsibilities
The Facilities Program Associate provides program support for the Ringling Museum's Facilities Department which includes Custodial, Landscape and Maintenance. Enters and tracks purchase orders and processes invoices into OMNI. Assists in obtaining quotes and preparing Expenditure Request forms when supervisors need assistance. Prepares all P-Card information, submits to Accounting within established timeline, and tracks to make sure items/services ordered are received/completed. Tracks all expenses against budget on a spreadsheet and reconciles against Accounting's monthly budget reports. Enters and updates equipment and inventory in Facility Dude program. Shares responsibility with Maintenance Supervisor of monitoring and assigning work orders and tracking associated expenditures. Trains new staff in Facility Dude program. Uses golf cart to traverse campus. Provides program and administrative support to Assistant Director of Facilities & Grounds and staff in Facilities department. Answers department phones and managers' phones in their absence. Maintains department vendor and other files. Monitors and tracks usage of unleaded/diesel fuel from Museum venues to determine when it's running low and needs to be ordered. Coordinates repairs and placement of water coolers and orders water for campus-wide use. Tracks Certificates of Insurance of service suppliers to ensure they maintain required worker's comp and liability insurance. Maintains copy machine and orders repairs and supplies as needed. Maintains and orders office supplies for department. Orders staff uniforms as needed. Gathers information and prepares Weekly and Monthly reports required by the Deputy Director of F&A. Takes and transcribes minutes of the bi-monthly and quarterly Chiller Plant and bi-weekly Management Team meetings. Provides backup minute taking at Board committee and task force meetings on an as needed basis. Other duties as assigned.
Qualifications
High school diploma or equivalency and four years’ experience or a combination of post high school education and experience equal to four years. Valid Florida driver's license or ability to obtain prior to hire. Knowledge of applicable computer applications, such as Microsoft Office Suite (Excel, Outlook, Word), and basic computer functions. Ability to communicate effectively verbally and in writing. Knowledge of office practices, procedures, and etiquette. Ability to establish and maintain effective working relationships. Ability to prioritize, organize and perform multiple work assignments simultaneously. Note: A work sample will be administered during the interview process.
Preferred
Previous experience with Facility Dude system. Previous experience with writing and transcribing meeting minutes. Previous experience maintaining a budget. Previous payroll experience.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Up to $30,000 per year + Florida state benefits available (https://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Oct 15, 2019
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Responsibilities
The Facilities Program Associate provides program support for the Ringling Museum's Facilities Department which includes Custodial, Landscape and Maintenance. Enters and tracks purchase orders and processes invoices into OMNI. Assists in obtaining quotes and preparing Expenditure Request forms when supervisors need assistance. Prepares all P-Card information, submits to Accounting within established timeline, and tracks to make sure items/services ordered are received/completed. Tracks all expenses against budget on a spreadsheet and reconciles against Accounting's monthly budget reports. Enters and updates equipment and inventory in Facility Dude program. Shares responsibility with Maintenance Supervisor of monitoring and assigning work orders and tracking associated expenditures. Trains new staff in Facility Dude program. Uses golf cart to traverse campus. Provides program and administrative support to Assistant Director of Facilities & Grounds and staff in Facilities department. Answers department phones and managers' phones in their absence. Maintains department vendor and other files. Monitors and tracks usage of unleaded/diesel fuel from Museum venues to determine when it's running low and needs to be ordered. Coordinates repairs and placement of water coolers and orders water for campus-wide use. Tracks Certificates of Insurance of service suppliers to ensure they maintain required worker's comp and liability insurance. Maintains copy machine and orders repairs and supplies as needed. Maintains and orders office supplies for department. Orders staff uniforms as needed. Gathers information and prepares Weekly and Monthly reports required by the Deputy Director of F&A. Takes and transcribes minutes of the bi-monthly and quarterly Chiller Plant and bi-weekly Management Team meetings. Provides backup minute taking at Board committee and task force meetings on an as needed basis. Other duties as assigned.
Qualifications
High school diploma or equivalency and four years’ experience or a combination of post high school education and experience equal to four years. Valid Florida driver's license or ability to obtain prior to hire. Knowledge of applicable computer applications, such as Microsoft Office Suite (Excel, Outlook, Word), and basic computer functions. Ability to communicate effectively verbally and in writing. Knowledge of office practices, procedures, and etiquette. Ability to establish and maintain effective working relationships. Ability to prioritize, organize and perform multiple work assignments simultaneously. Note: A work sample will be administered during the interview process.
Preferred
Previous experience with Facility Dude system. Previous experience with writing and transcribing meeting minutes. Previous experience maintaining a budget. Previous payroll experience.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Up to $30,000 per year + Florida state benefits available (https://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Schedule
While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
