We The Action (WTA) is seeking a Program Assistant. The Program Assistant will provide key operational and administrative support to WTA’s Partnerships department and will report to the Director of Nonprofit Partnerships. The Program Assistant will play a vital role in helping to further the success of the organization. This is a remote position through November 13, 2026.
ABOUT WE THE ACTION
We The Action is a community of nonprofit organizations and volunteer lawyers working to expand access to justice and deliver free legal services where they are critically needed. Through our state-of-the-art platform, we make it easy for lawyers to volunteer and we streamline how nonprofits can recruit and manage legal volunteers. We The Action lawyers offer their specialized skills and experience to nonprofit organizations working on our nation’s most pressing issues — voting rights, immigrant rights, racial justice, gender equity, reproductive freedom, and more.
ABOUT CIVIC NATION
Civic Nation is an impact hub for the ideas, leaders, and initiatives that strengthen civic culture, civic power, and civic participation. We shift culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders, and influencers to tackle our nation’s most pressing social challenges. Five initiatives are a part of the Civic Nation family: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, We The Action, and When We All Vote.
YOUR IMPACT
The Program Assistant will be responsible for a variety of tasks that include:
Assisting with administrative office needs such as data management, scheduling, preparing staff or meetings and events, and research to help with internal and external reporting;
Supporting the recruitment, vetting, and onboarding of new nonprofit partners;
Attending webinars and coalition calls hosted by nonprofit partners and other organizations;
Conducting research projects related to WTA’s priority issue areas—democracy, immigration, gender equity, and racial justice; and
Other reasonable and related duties as assigned.
YOUR EXPERIENCE
1+ year of experience in a nonprofit setting, inclusive of internships.
Some experience with voting rights, immigration, or legal advocacy work preferred but not required.
YOUR COMPETENCIES
Flexible and willing to tackle a variety of projects.
Detail-oriented and able to work in a fast-paced environment.
Proficient in Google Suite and familiar with social media platforms.
Comfortable using and learning new technology.
Committed to equity and inclusion.
Someone who works well with diverse groups of people and recognizes the way that race, gender, and other identities intersect with the legal system.
A strong research, writer, and communicator.
Keenly aware of current events and news, especially related to issues important to WTA.
Represent WTA professionally in meetings and events.
Comfortable handling multiple projects at once.
SALARY & BENEFITS
The Washington, DC-based hourly rate for this position is $18.40 an hour, up to 15 hours a week (will be adjusted for cost of labor for the incumbent's work location). Benefits include paid Sick and Safe Leave and access to a 401k plan after 90 days of employment.
PROCESS TIMELINE
Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):
April 20 – April 24: First-Round Interviews: Introductory Call
April 29 – May 6: Second-Round Interviews: Leadership & Assessment
Week of May 11 : Hiring Decision announced
All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY
To apply, submit a cover letter and resume here . The cover letter, addressed to Victoria Gomez, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until April 15, 2026.
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Driven by our values, Civic Nation aims to recruit candidates representative of the communities and populations we serve. Towards that goal, we know that a diverse workforce allows us to see issues facing our democracy in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Mar 13, 2026
Part time
We The Action (WTA) is seeking a Program Assistant. The Program Assistant will provide key operational and administrative support to WTA’s Partnerships department and will report to the Director of Nonprofit Partnerships. The Program Assistant will play a vital role in helping to further the success of the organization. This is a remote position through November 13, 2026.
ABOUT WE THE ACTION
We The Action is a community of nonprofit organizations and volunteer lawyers working to expand access to justice and deliver free legal services where they are critically needed. Through our state-of-the-art platform, we make it easy for lawyers to volunteer and we streamline how nonprofits can recruit and manage legal volunteers. We The Action lawyers offer their specialized skills and experience to nonprofit organizations working on our nation’s most pressing issues — voting rights, immigrant rights, racial justice, gender equity, reproductive freedom, and more.
ABOUT CIVIC NATION
Civic Nation is an impact hub for the ideas, leaders, and initiatives that strengthen civic culture, civic power, and civic participation. We shift culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders, and influencers to tackle our nation’s most pressing social challenges. Five initiatives are a part of the Civic Nation family: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, We The Action, and When We All Vote.
YOUR IMPACT
The Program Assistant will be responsible for a variety of tasks that include:
Assisting with administrative office needs such as data management, scheduling, preparing staff or meetings and events, and research to help with internal and external reporting;
Supporting the recruitment, vetting, and onboarding of new nonprofit partners;
Attending webinars and coalition calls hosted by nonprofit partners and other organizations;
Conducting research projects related to WTA’s priority issue areas—democracy, immigration, gender equity, and racial justice; and
Other reasonable and related duties as assigned.
YOUR EXPERIENCE
1+ year of experience in a nonprofit setting, inclusive of internships.
Some experience with voting rights, immigration, or legal advocacy work preferred but not required.
YOUR COMPETENCIES
Flexible and willing to tackle a variety of projects.
Detail-oriented and able to work in a fast-paced environment.
Proficient in Google Suite and familiar with social media platforms.
Comfortable using and learning new technology.
Committed to equity and inclusion.
Someone who works well with diverse groups of people and recognizes the way that race, gender, and other identities intersect with the legal system.
A strong research, writer, and communicator.
Keenly aware of current events and news, especially related to issues important to WTA.
Represent WTA professionally in meetings and events.
Comfortable handling multiple projects at once.
SALARY & BENEFITS
The Washington, DC-based hourly rate for this position is $18.40 an hour, up to 15 hours a week (will be adjusted for cost of labor for the incumbent's work location). Benefits include paid Sick and Safe Leave and access to a 401k plan after 90 days of employment.
PROCESS TIMELINE
Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change):
April 20 – April 24: First-Round Interviews: Introductory Call
April 29 – May 6: Second-Round Interviews: Leadership & Assessment
Week of May 11 : Hiring Decision announced
All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY
To apply, submit a cover letter and resume here . The cover letter, addressed to Victoria Gomez, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until April 15, 2026.
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Driven by our values, Civic Nation aims to recruit candidates representative of the communities and populations we serve. Towards that goal, we know that a diverse workforce allows us to see issues facing our democracy in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Regulatory Compliance Administrative Assistant
Hospice of Southern Illinois is a not-for-profit, free-standing, community-based hospice offering Southern Illinois and St. Louis Metro-East communities a range of services for people of all ages at the end of life. We have been providing compassionate care to terminally ill patients and their families in their home or a home-like setting since 1981. Since that time, we have continued our mission to enhance the quality of life for individuals and their loved ones touched by a terminal illness. Our reputation is a direct result of our desire to do more than what is required or expected. This can be seen in the passion and commitment of our employees and volunteers to provide excellent hospice care through all the services we provide. A career in hospice care at Hospice of Southern Illinois is a calling. Is it calling you? We are currently hiring for the Regulatory Compliance Administrative Assistant position that would be based out of our Belleville, IL office.
Regulatory Compliance Administrative Assistant Position Summary
Position Summary : As an integral member of the Regulatory Compliance team, enhances the effectiveness of the department by providing exceptional customer service to internal and external customers. Provides clerical and operational support. Oversees the daily clerical operations of the office to improve efficiency to meet organizational objectives. This position reports to both the Regulatory Compliance Quality Manager as well as the Regulatory Compliance Education Manager.
Pay : $18.83 Hourly. Full-Time Non-Exempt Position
Schedule : Monday- Friday 8:30 AM- 5:00 PM.
Location: Would be based out of the Belleville, IL Patient Services Office, but would also need to visit the Marion, IL Patient Services Office. This position has access to use the Company Vehicle for company related business. If the company car is not available for use, you would receive Mileage Reimbursement of .70 cents per mile for driving your personal vehicle.
Hospice of Southern Illinois is certified by the State of Illinois and is in compliance with the registration requirements of the Illinois Equal Pay Act.
By applying, you are consenting to being contacted via phone call, text, or email regarding your application for this position.
Benefits and insurance offered include paid-time off, extended illness benefits, health, dental, vision, life insurance, short-term & long-term disability insurance, 403(b) retirement plan. Please see below and the FAQ on benefits on www.hospice.org/careers for additional details.
To apply online or for further information about our company, the position, and benefits, please visit hospice.org/careers .
For any questions or concerns, please contact HR Generalist Jade Gutierrez at (618) 310-7129 or email jgutierrez@hospice.org .
EOE
Position Requirements
Education
High school graduate.
Associate degree preferred.
Experience
Proficient in Microsoft Office products and working knowledge in general office procedures required.
Healthcare environment experience preferred.
Other Qualifications
Types accurately with a speed of 60 w.p.m.
Superior communication, organizational, human relations, and active listening skills.
Takes initiative and demonstrates exceptional attention to detail.
Able to work independently and prioritize multiple tasks.
Willing and able to provide exceptional customer services.
Ability to identify and solve problems, collect data, establish facts and draw conclusions.
Able to self-manage to ensure deadlines are met.
Physical Requirements: Performs repetitive tasks. Does sedentary work: prolonged periods of sitting. Manual dexterity (eye/hand coordination). Hears alarm/telephone. This position requires clarity of vision >20 inches and <20 feet.
The Regulatory Compliance Administrative Assistant manages stress appropriately, makes decisions under pressure, handles multiple priorities, works alone, and manages anger, fear, hostility, violence of others appropriately.
Working Conditions: The Regulatory Compliance Administrative Assistant spends approximately 99% of his/her time in an air-conditioned environment with varying exposure to excessive humidity and noise. The remaining 1% of his/her time is spent in an automobile.
Essential Functions of the Regulatory Compliance Administrative Assistant Position :
Actively supports Regulatory Compliance Education Manager and Quality Manager as needed.
Responds appropriately and promptly to inquiries or refers to appropriate personnel.
Maintains strict confidentiality of patient and employee information.
Actively participates in the Hospice Quality Reporting program by performing assigned duties timely and accurately (i.e., survey retrieval, recording data on spreadsheets, and organizing data).
Processes external surveys (i.e., enter EGSS into Qualtrics, record data on spreadsheets, and maintain electronic and paper files) timely and accurately.
Actively participates in completing audits as needed (i.e. running reports and auditing records) in a timely manner.
Demonstrates the ability to navigate and utilize reporting capabilities in Suncoast Solutions and proficient with Microsoft applications, including Excel, Power Point, and Word.
Actively participates in managing online education system.
Actively participates in clerical duties associated with education and quality programs.
Actively participates in the creation of education and quality materials as needed.
Actively participates in preparing information for external audits.
Supports departmental needs related to QAPI Education and Regulatory Oversight Committee meetings; including, but not limited to, drafting documents (i.e., minutes and agendas) emailing information/documents to committee members, and other duties as assigned.
Actively participates in processing external clinical contracts.
Actively participates in performance improvement/compliance activities such as data collection, document maintenance, and monitoring for performance/compliance.
Collaborates with the Regulatory Compliance Department to identify compliance issues, initiate corrective measures, and support continuous workflow improvements.
Effectively presents information in a clear and concise manner.
Ability to incorporate values and principles that distinguish right from wrong in making decisions and choosing behaviors; maintains strict confidentiality and exercises professional discretion with departmental sensitive or privileged information.
Demonstrates the ability to embrace change, manage stress, and maintain a positive attitude while getting along with others to work cooperatively in a team environment to meet deadlines, goals, and objectives.
Ability to work independently and prioritize multiple tasks to meet the needs of several individuals.
Provides training and ongoing support to staff on the effective use of organizational computer systems and applications.
Actively participates on committees as assigned.
Exemplifies Hospice of Southern Illinois core values in daily practice.
Appropriately manages Paid Time Off per the guidelines set forth in the Employee Handbook and Benefits Manual.
Demonstrates accurate and timely timesheet documentation.
Other duties as assigned.
Insurance and Benefit Information
Accrual of Paid Time Off (PTO) and Extended Illness Benefits (EIB)
Blue Cross Blue Shield Healthcare Medical Insurance. Company pays 90% of the employee’s health insurance premiums and contributes 15% towards the health insurance premiums for spouses or children. Please see the health insurance pricing at www.hospice.org/careers .
FLEX Spending/FSA for Traditional PPO Health Insurance Plans
HSAs for High Deductible Health Insurance Plans with an employer contribution
Blue Cross Blue Shield Dental Insurance
BCBS Vision Insurance
403(b) Retirement Plans with a company match up to 4% of the employee’s 5% contribution in 2026.
BCBS Basic Life and AD&D insurance (Paid for by the company)
BCBS Voluntary Supplemental Life Insurance for the employee, spouse, or children
BCBS Short-Term Disability
BCBS Long-Term Disability (Paid for by the company)
Employee Assistance Program from Mine & Associates
This position has access to use the Company Vehicle for company related business. If the company car is not available for use, you would receive Mileage Reimbursement of .70 cents per mile for driving your personal vehicle.
Tuition Reimbursement of $3,500 annually after one year of employment for approved courses.
Student Loan Reimbursement of $3,500 annually after one year of employment
McKendree University 10% Tuition Discount
SIUE 5% Tuition Discount
Recruitment Referral Reward Program
Discounts from select companies (auto, cellphone, etc.)
Earn Burgundy Bucks which can be spent on items such as clothing and services in the Employee Portal
Wellness Reimbursement of $200 annually for gym memberships, marathons, and weight loss programs
Mar 12, 2026
Full time
Regulatory Compliance Administrative Assistant
Hospice of Southern Illinois is a not-for-profit, free-standing, community-based hospice offering Southern Illinois and St. Louis Metro-East communities a range of services for people of all ages at the end of life. We have been providing compassionate care to terminally ill patients and their families in their home or a home-like setting since 1981. Since that time, we have continued our mission to enhance the quality of life for individuals and their loved ones touched by a terminal illness. Our reputation is a direct result of our desire to do more than what is required or expected. This can be seen in the passion and commitment of our employees and volunteers to provide excellent hospice care through all the services we provide. A career in hospice care at Hospice of Southern Illinois is a calling. Is it calling you? We are currently hiring for the Regulatory Compliance Administrative Assistant position that would be based out of our Belleville, IL office.
Regulatory Compliance Administrative Assistant Position Summary
Position Summary : As an integral member of the Regulatory Compliance team, enhances the effectiveness of the department by providing exceptional customer service to internal and external customers. Provides clerical and operational support. Oversees the daily clerical operations of the office to improve efficiency to meet organizational objectives. This position reports to both the Regulatory Compliance Quality Manager as well as the Regulatory Compliance Education Manager.
Pay : $18.83 Hourly. Full-Time Non-Exempt Position
Schedule : Monday- Friday 8:30 AM- 5:00 PM.
Location: Would be based out of the Belleville, IL Patient Services Office, but would also need to visit the Marion, IL Patient Services Office. This position has access to use the Company Vehicle for company related business. If the company car is not available for use, you would receive Mileage Reimbursement of .70 cents per mile for driving your personal vehicle.
Hospice of Southern Illinois is certified by the State of Illinois and is in compliance with the registration requirements of the Illinois Equal Pay Act.
By applying, you are consenting to being contacted via phone call, text, or email regarding your application for this position.
Benefits and insurance offered include paid-time off, extended illness benefits, health, dental, vision, life insurance, short-term & long-term disability insurance, 403(b) retirement plan. Please see below and the FAQ on benefits on www.hospice.org/careers for additional details.
To apply online or for further information about our company, the position, and benefits, please visit hospice.org/careers .
For any questions or concerns, please contact HR Generalist Jade Gutierrez at (618) 310-7129 or email jgutierrez@hospice.org .
EOE
Position Requirements
Education
High school graduate.
Associate degree preferred.
Experience
Proficient in Microsoft Office products and working knowledge in general office procedures required.
Healthcare environment experience preferred.
Other Qualifications
Types accurately with a speed of 60 w.p.m.
Superior communication, organizational, human relations, and active listening skills.
Takes initiative and demonstrates exceptional attention to detail.
Able to work independently and prioritize multiple tasks.
Willing and able to provide exceptional customer services.
Ability to identify and solve problems, collect data, establish facts and draw conclusions.
Able to self-manage to ensure deadlines are met.
Physical Requirements: Performs repetitive tasks. Does sedentary work: prolonged periods of sitting. Manual dexterity (eye/hand coordination). Hears alarm/telephone. This position requires clarity of vision >20 inches and <20 feet.
The Regulatory Compliance Administrative Assistant manages stress appropriately, makes decisions under pressure, handles multiple priorities, works alone, and manages anger, fear, hostility, violence of others appropriately.
Working Conditions: The Regulatory Compliance Administrative Assistant spends approximately 99% of his/her time in an air-conditioned environment with varying exposure to excessive humidity and noise. The remaining 1% of his/her time is spent in an automobile.
Essential Functions of the Regulatory Compliance Administrative Assistant Position :
Actively supports Regulatory Compliance Education Manager and Quality Manager as needed.
Responds appropriately and promptly to inquiries or refers to appropriate personnel.
Maintains strict confidentiality of patient and employee information.
Actively participates in the Hospice Quality Reporting program by performing assigned duties timely and accurately (i.e., survey retrieval, recording data on spreadsheets, and organizing data).
Processes external surveys (i.e., enter EGSS into Qualtrics, record data on spreadsheets, and maintain electronic and paper files) timely and accurately.
Actively participates in completing audits as needed (i.e. running reports and auditing records) in a timely manner.
Demonstrates the ability to navigate and utilize reporting capabilities in Suncoast Solutions and proficient with Microsoft applications, including Excel, Power Point, and Word.
Actively participates in managing online education system.
Actively participates in clerical duties associated with education and quality programs.
Actively participates in the creation of education and quality materials as needed.
Actively participates in preparing information for external audits.
Supports departmental needs related to QAPI Education and Regulatory Oversight Committee meetings; including, but not limited to, drafting documents (i.e., minutes and agendas) emailing information/documents to committee members, and other duties as assigned.
Actively participates in processing external clinical contracts.
Actively participates in performance improvement/compliance activities such as data collection, document maintenance, and monitoring for performance/compliance.
Collaborates with the Regulatory Compliance Department to identify compliance issues, initiate corrective measures, and support continuous workflow improvements.
Effectively presents information in a clear and concise manner.
Ability to incorporate values and principles that distinguish right from wrong in making decisions and choosing behaviors; maintains strict confidentiality and exercises professional discretion with departmental sensitive or privileged information.
Demonstrates the ability to embrace change, manage stress, and maintain a positive attitude while getting along with others to work cooperatively in a team environment to meet deadlines, goals, and objectives.
Ability to work independently and prioritize multiple tasks to meet the needs of several individuals.
Provides training and ongoing support to staff on the effective use of organizational computer systems and applications.
Actively participates on committees as assigned.
Exemplifies Hospice of Southern Illinois core values in daily practice.
Appropriately manages Paid Time Off per the guidelines set forth in the Employee Handbook and Benefits Manual.
Demonstrates accurate and timely timesheet documentation.
Other duties as assigned.
Insurance and Benefit Information
Accrual of Paid Time Off (PTO) and Extended Illness Benefits (EIB)
Blue Cross Blue Shield Healthcare Medical Insurance. Company pays 90% of the employee’s health insurance premiums and contributes 15% towards the health insurance premiums for spouses or children. Please see the health insurance pricing at www.hospice.org/careers .
FLEX Spending/FSA for Traditional PPO Health Insurance Plans
HSAs for High Deductible Health Insurance Plans with an employer contribution
Blue Cross Blue Shield Dental Insurance
BCBS Vision Insurance
403(b) Retirement Plans with a company match up to 4% of the employee’s 5% contribution in 2026.
BCBS Basic Life and AD&D insurance (Paid for by the company)
BCBS Voluntary Supplemental Life Insurance for the employee, spouse, or children
BCBS Short-Term Disability
BCBS Long-Term Disability (Paid for by the company)
Employee Assistance Program from Mine & Associates
This position has access to use the Company Vehicle for company related business. If the company car is not available for use, you would receive Mileage Reimbursement of .70 cents per mile for driving your personal vehicle.
Tuition Reimbursement of $3,500 annually after one year of employment for approved courses.
Student Loan Reimbursement of $3,500 annually after one year of employment
McKendree University 10% Tuition Discount
SIUE 5% Tuition Discount
Recruitment Referral Reward Program
Discounts from select companies (auto, cellphone, etc.)
Earn Burgundy Bucks which can be spent on items such as clothing and services in the Employee Portal
Wellness Reimbursement of $200 annually for gym memberships, marathons, and weight loss programs
Job Description
The City of Naperville’s Police Department Records Section seeks an individual to join our team to receive and process law enforcement information for the Naperville Police Department, and perform various tasks, from general office/clerical duties to tasks requiring technical data evaluation and processing. This is an essential position within the department working in a fast-paced customer service-oriented environment. This full-time, union position will work Monday-Friday, day shift.
This position is represented by MAP 582. Wage rates and other benefits are subject to the language in the Collective Bargaining Agreement. (Download PDF reader)
Duties
The Records Section provides customer service to the public and internal personnel. The section is responsible for processing incoming documents through scanning processes, transmitting court-related paperwork to DuPage and Will Counties, providing records to neighboring law and court entities, responding to Freedom of Information requests, fulfilling court orders, disseminating court notices, processing background checks, insurance requests, and adhering to general record-keeping practices. The section also handles all parking citation processes, including sending past due notices, posting payments, and submitting aged accounts to the Finance Department for collection processing.
The duties of the Records Specialist also include data-entry, scanning, indexing,redaction (written, audio and video), records compliance auditing, and document filing. The selected candidate will answer phone calls, respond to internal and external customer requests in person and through written correspondence, and collect and process fees for parking citations and animal control fines. This includes cash drawer balancing and office/clerical functions as required. This position will also process towed vehicles from arrests, accidents, abandonments, unclaimed vehicles, motorist assists and vehicles towed for Fleet Services as well as answer inquiries, create files for each towed vehicle and determine the registered owner(s) and lien holders.
Qualifications
Successful candidates must possess demonstrated problem-solving skills, intrapersonal skills, data entry, customer service skills and experience. One must be able to multi-task and meet time-sensitive deadlines; one must also be receptive to supervisor feedback and demonstrate abilities to work positively and effectively within a team. A high school diploma (or equivalent) is required. Some college-level coursework is preferred. Additionally, knowledge of computer operations, including word processing, spreadsheets, electronic communications and record retrieval skills preferred. A minimum of 1 year experience in a customer service or record-keeping capacity is also required.
The selected candidate will undergo a pre-employment background check, polygraph examination and drug screen.
Additional Information
The City of Naperville, Illinois is a dynamic community of 153,000 residents, conveniently located 28 miles west of Chicago. Various publications have named Naperville as one of the best cities in the United States in which to live. The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area. It’s also a great place to work! Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a dynamic & collaborative working environment, a forward-looking leadership team, and a competitive benefits package.
Click here (Download PDF reader) to learn more about the benefits offered by the City of Naperville.
THE CITY OF NAPERVILLE IS AN E. O. E.
CLICK HERE (Download PDF reader) for the City of Naperville’s EEOP Utilization Report
The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.
Mar 10, 2026
Full time
Job Description
The City of Naperville’s Police Department Records Section seeks an individual to join our team to receive and process law enforcement information for the Naperville Police Department, and perform various tasks, from general office/clerical duties to tasks requiring technical data evaluation and processing. This is an essential position within the department working in a fast-paced customer service-oriented environment. This full-time, union position will work Monday-Friday, day shift.
This position is represented by MAP 582. Wage rates and other benefits are subject to the language in the Collective Bargaining Agreement. (Download PDF reader)
Duties
The Records Section provides customer service to the public and internal personnel. The section is responsible for processing incoming documents through scanning processes, transmitting court-related paperwork to DuPage and Will Counties, providing records to neighboring law and court entities, responding to Freedom of Information requests, fulfilling court orders, disseminating court notices, processing background checks, insurance requests, and adhering to general record-keeping practices. The section also handles all parking citation processes, including sending past due notices, posting payments, and submitting aged accounts to the Finance Department for collection processing.
The duties of the Records Specialist also include data-entry, scanning, indexing,redaction (written, audio and video), records compliance auditing, and document filing. The selected candidate will answer phone calls, respond to internal and external customer requests in person and through written correspondence, and collect and process fees for parking citations and animal control fines. This includes cash drawer balancing and office/clerical functions as required. This position will also process towed vehicles from arrests, accidents, abandonments, unclaimed vehicles, motorist assists and vehicles towed for Fleet Services as well as answer inquiries, create files for each towed vehicle and determine the registered owner(s) and lien holders.
Qualifications
Successful candidates must possess demonstrated problem-solving skills, intrapersonal skills, data entry, customer service skills and experience. One must be able to multi-task and meet time-sensitive deadlines; one must also be receptive to supervisor feedback and demonstrate abilities to work positively and effectively within a team. A high school diploma (or equivalent) is required. Some college-level coursework is preferred. Additionally, knowledge of computer operations, including word processing, spreadsheets, electronic communications and record retrieval skills preferred. A minimum of 1 year experience in a customer service or record-keeping capacity is also required.
The selected candidate will undergo a pre-employment background check, polygraph examination and drug screen.
Additional Information
The City of Naperville, Illinois is a dynamic community of 153,000 residents, conveniently located 28 miles west of Chicago. Various publications have named Naperville as one of the best cities in the United States in which to live. The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area. It’s also a great place to work! Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a dynamic & collaborative working environment, a forward-looking leadership team, and a competitive benefits package.
Click here (Download PDF reader) to learn more about the benefits offered by the City of Naperville.
THE CITY OF NAPERVILLE IS AN E. O. E.
CLICK HERE (Download PDF reader) for the City of Naperville’s EEOP Utilization Report
The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.
General Summary: Who We Are
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek. One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body. The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence. Who You Are
As the Career Counselor, you will advance student career education and development by delivering mission and values driven services that promote student success. The department’s overarching goal is to provide equitable career support that equips FRCC students with the skills, knowledge, and confidence needed to explore, prepare for, and pursue meaningful career and transfer opportunities throughout their lives. In this position, you will support the Career Services department’s efforts to provide inclusive career education to a diverse student population through individualized and group appointments, group presentations, accessible resources, and collaborative partnerships. You will collaborate closely with Career Services colleagues and campus and community partners to expand access to career learning opportunities and contribute to general administrative and collegewide initiatives.
This position is based out of the Boulder County Campus in Longmont, Colorado and requires a strong on-campus presence. The position will have the opportunity to work remotely occasionally and will occasionally need to travel to all three FRCC campuses.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer
SALARY: $55,046 - $57,798 annually BENEFITS: For information about benefits, please view APT & Faculty Benefits . SELECTION PROCESS: Position will remain open until filled with a priority deadline of March 22, 2026. This posting may be used to fill multiple or similar positions.
Primary Duties
Provide inclusive, student-focused career advising through appointments, workshops, and classroom presentations, supporting career exploration, job search skills, and transfer planning.
Create and maintain career education resources using assessments, labor-market insights, and career technology tools.
Collaborate with campus partners, faculty, employers, and community organizations to design and deliver career-related programs and integrate career learning across the college.
Support outreach efforts that increase student awareness and engagement with Career Services.
Supervise and mentor student employees, offering meaningful work experiences that build core professional skills.
Contribute to department operations by participating in meetings, events, and committees, and providing general administrative support.
Required Competencies
Mission, Vision & Values : Embraces the mission, vision and values of the Career Services Department as well as of FRCC. Understands the importance of the work that you do to support department and institutional goals.
Student Centeredness: Places serving our student body at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do. Ready to work with students during designated work times. Takes responsibility for initiating conversations with students and following up on tasks. Performs daily work assignments with minimal supervision.
Equity Mindedness : Learns to view department operations through an equity lens. Works with, supports, and advocates for individuals and groups with diverse backgrounds and experiences. Develops resources and support for students to ensure they have a sense of belonging. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Cultural Self-Awareness : Willing to examine own beliefs and acknowledges own biases and how they have impacted or may impact the ability to serve students. Willing and excited to engage in lifelong learning regarding identity, implicit bias training, etc.
Leadership : Leads from position by not only closely examining responsibilities for the department, but by bringing forward ideas to your supervisor that college should consider to be more student centered. Takes initiative to engage and manage caseload using all available tools, prioritizes workload, ability to solve problems independently and as part of a team.
Team Building : Participates in team-building exercises and strives to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
Collaboration : Willingness to work with colleagues across departments to further student engagement.
Communication (written, verbal, interpersonal) : Communicates well across all channels to welcome, inform, guide, and engage in helpful and productive dialogue. Communication is informed by curiosity and desire to reach a shared understanding. Provides timely and exceptional customer service to a diverse group of students and staff by phone, video, email and in person.
Critical thinking : Confident in using professional judgement when dealing with complex student issues. Generates and implements new ideas and is solution oriented.
Technology : Uses available technologies to proactively support students. Willing to learn and utilize technologies used at FRCC and within the Career Services Department.
Qualifications
Required Education/Training & Work Experience:
Bachelor's degree or equivalent combination of education and experience may substitute.
At least two years of experience in a related field -counseling/advising or other student services fields working with students (orientation programs, multicultural affairs, academic advising, residence life). This can include part-time and student employment experiences.
Commitment to diversity and ability to work with a diverse college community.
Preferred Education/Training & Work Experience:
Ability to communicate effectively in Spanish
Welcoming. Respectful. Inclusive. Together, we are FRCC.
For information on Front Range Community College’s Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view FRCC’s Annual Security Report .
Mar 06, 2026
Full time
General Summary: Who We Are
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek. One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body. The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence. Who You Are
As the Career Counselor, you will advance student career education and development by delivering mission and values driven services that promote student success. The department’s overarching goal is to provide equitable career support that equips FRCC students with the skills, knowledge, and confidence needed to explore, prepare for, and pursue meaningful career and transfer opportunities throughout their lives. In this position, you will support the Career Services department’s efforts to provide inclusive career education to a diverse student population through individualized and group appointments, group presentations, accessible resources, and collaborative partnerships. You will collaborate closely with Career Services colleagues and campus and community partners to expand access to career learning opportunities and contribute to general administrative and collegewide initiatives.
This position is based out of the Boulder County Campus in Longmont, Colorado and requires a strong on-campus presence. The position will have the opportunity to work remotely occasionally and will occasionally need to travel to all three FRCC campuses.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer
SALARY: $55,046 - $57,798 annually BENEFITS: For information about benefits, please view APT & Faculty Benefits . SELECTION PROCESS: Position will remain open until filled with a priority deadline of March 22, 2026. This posting may be used to fill multiple or similar positions.
Primary Duties
Provide inclusive, student-focused career advising through appointments, workshops, and classroom presentations, supporting career exploration, job search skills, and transfer planning.
Create and maintain career education resources using assessments, labor-market insights, and career technology tools.
Collaborate with campus partners, faculty, employers, and community organizations to design and deliver career-related programs and integrate career learning across the college.
Support outreach efforts that increase student awareness and engagement with Career Services.
Supervise and mentor student employees, offering meaningful work experiences that build core professional skills.
Contribute to department operations by participating in meetings, events, and committees, and providing general administrative support.
Required Competencies
Mission, Vision & Values : Embraces the mission, vision and values of the Career Services Department as well as of FRCC. Understands the importance of the work that you do to support department and institutional goals.
Student Centeredness: Places serving our student body at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do. Ready to work with students during designated work times. Takes responsibility for initiating conversations with students and following up on tasks. Performs daily work assignments with minimal supervision.
Equity Mindedness : Learns to view department operations through an equity lens. Works with, supports, and advocates for individuals and groups with diverse backgrounds and experiences. Develops resources and support for students to ensure they have a sense of belonging. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Cultural Self-Awareness : Willing to examine own beliefs and acknowledges own biases and how they have impacted or may impact the ability to serve students. Willing and excited to engage in lifelong learning regarding identity, implicit bias training, etc.
Leadership : Leads from position by not only closely examining responsibilities for the department, but by bringing forward ideas to your supervisor that college should consider to be more student centered. Takes initiative to engage and manage caseload using all available tools, prioritizes workload, ability to solve problems independently and as part of a team.
Team Building : Participates in team-building exercises and strives to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
Collaboration : Willingness to work with colleagues across departments to further student engagement.
Communication (written, verbal, interpersonal) : Communicates well across all channels to welcome, inform, guide, and engage in helpful and productive dialogue. Communication is informed by curiosity and desire to reach a shared understanding. Provides timely and exceptional customer service to a diverse group of students and staff by phone, video, email and in person.
Critical thinking : Confident in using professional judgement when dealing with complex student issues. Generates and implements new ideas and is solution oriented.
Technology : Uses available technologies to proactively support students. Willing to learn and utilize technologies used at FRCC and within the Career Services Department.
Qualifications
Required Education/Training & Work Experience:
Bachelor's degree or equivalent combination of education and experience may substitute.
At least two years of experience in a related field -counseling/advising or other student services fields working with students (orientation programs, multicultural affairs, academic advising, residence life). This can include part-time and student employment experiences.
Commitment to diversity and ability to work with a diverse college community.
Preferred Education/Training & Work Experience:
Ability to communicate effectively in Spanish
Welcoming. Respectful. Inclusive. Together, we are FRCC.
For information on Front Range Community College’s Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view FRCC’s Annual Security Report .
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Customer Service Specialist 2 within the Central Region Office.
Location:
Central Region Office in Union Gap, WA .
Upon hire, you must live within a commutable distance from the duty station.
Assignment Pay:
This bilingual-designated role requires successful completion of a Spanish language proficiency assessment (written and spoken) as part of the hiring process.
The salary listed includes 5% bilingual assignment pay.
Schedule:
This position is required to work in the office five days per week, Monday through Friday, from 8:00 a.m. to 5:00 p.m., and is not eligible for telework.
Application Timeline:
Apply by March 15, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this bilingual position, you will serve as the primary front-line representative for Ecology’s Central Region Office, providing services in both English and Spanish. Your responsibilities in this role go beyond traditional reception duties by independently managing complex customer inquiries, receiving and evaluating environmental incident reports, coordinating emergency notifications, and supporting key regulatory and operational functions. If you are a flexible, professional, and solutions-focused individual with strong interpersonal skills and the ability to communicate respectfully and effectively in both English and Spanish across a wide range of situations, you’ll thrive in this role.
This position offers valuable cross-functional experience, including providing backup support for environmental reporting systems, fleet coordination, and administrative operations. You will gain meaningful exposure to multiple program areas, building a strong foundation for advancement within state government and environmental programs. It’s an excellent opportunity for someone who enjoys problem-solving, public service, and working in a fast-paced environment while making a meaningful impact.
What you will do:
Serve as the primary front-line contact for the Central Region Office, delivering professional bilingual customer service (English and Spanish) by phone and in person, and independently routing complex inquiries to appropriate programs or staff.
Screen, assess, and direct complex calls, in-person visitors, and written communications to appropriate programs or staff to ensure timely resolution.
Provide backup support for the Environmental Report Tracking System (ERTS)/ State Environmental Policy Act (SEPA) Coordinator.
Provide backup support for the Fleet Coordinator to ensure continuity of regulatory and operational services.
Oversee facility access, monitor visitor activity, manage temporary keycards, and apply conflict resolution strategies to maintain a safe and secure environment.
Coordinate facility operations including conference room scheduling, mail distribution, and logistical support to ensure smooth and efficient daily office functions.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience providing assistance to customers regarding inquiries, complaints, or problems.
Education: college-level coursework.
Additional Required Competencies:
Bilingual Proficiency in English and Spanish: Ability to read, write, and speak fluently in both languages.
Customer Service: Experience providing professional, courteous, and patient customer service in person and by phone, using active listening and clarifying questions to understand needs, respond to inquiries, address complaints or problems, and provide appropriate assistance.
Microsoft Office and Technology Proficiency: Proficiency with Microsoft Office applications, including Outlook, Word, Teams, PowerPoint, and basic Excel functions for tracking and routine tasks, with the ability to quickly learn new technologies and databases.
Communication: Demonstrated ability to communicate clearly and professionally in person, in writing, and by phone with diverse groups, including staff and members of the public.
Office Support: Experience providing day-to-day support by helping customers and staff in coordinating information and office activities, while using knowledge of agency rules and processes to answer questions, solve problems, and support services.
Organizational and Time-Management: Demonstrated ability to prioritize tasks, manage competing demands, meet recurring deadlines and maintain accuracy in a fast-paced front-desk environment.
Cross-Functional Support: Ability to work collaboratively with multiple programs, administrative staff, coordinators, and regional offices while providing reliable backup support for reception, ERTS, fleet, purchasing, and other administrative functions as needed.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
No experience AND a Bachelor’s degree or higher.
Desired Qualifications:
Proficiency with Microsoft SharePoint
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Jessica Swift at Jessica.Swift@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Central Region Office
Ecology’s Central Region Office serves Benton, Chelan, Douglas, Kittitas, Klickitat, Okanogan, and Yakima counties. This position is part of the Central Region Director’s program and reports directly to the Region Director’s Assistant. The team works collaboratively across all programs within Ecology to support the public and ensure consistent, high-quality service.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Customer Service Specialist 2 within the Central Region Office.
Location:
Central Region Office in Union Gap, WA .
Upon hire, you must live within a commutable distance from the duty station.
Assignment Pay:
This bilingual-designated role requires successful completion of a Spanish language proficiency assessment (written and spoken) as part of the hiring process.
The salary listed includes 5% bilingual assignment pay.
Schedule:
This position is required to work in the office five days per week, Monday through Friday, from 8:00 a.m. to 5:00 p.m., and is not eligible for telework.
Application Timeline:
Apply by March 15, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this bilingual position, you will serve as the primary front-line representative for Ecology’s Central Region Office, providing services in both English and Spanish. Your responsibilities in this role go beyond traditional reception duties by independently managing complex customer inquiries, receiving and evaluating environmental incident reports, coordinating emergency notifications, and supporting key regulatory and operational functions. If you are a flexible, professional, and solutions-focused individual with strong interpersonal skills and the ability to communicate respectfully and effectively in both English and Spanish across a wide range of situations, you’ll thrive in this role.
This position offers valuable cross-functional experience, including providing backup support for environmental reporting systems, fleet coordination, and administrative operations. You will gain meaningful exposure to multiple program areas, building a strong foundation for advancement within state government and environmental programs. It’s an excellent opportunity for someone who enjoys problem-solving, public service, and working in a fast-paced environment while making a meaningful impact.
What you will do:
Serve as the primary front-line contact for the Central Region Office, delivering professional bilingual customer service (English and Spanish) by phone and in person, and independently routing complex inquiries to appropriate programs or staff.
Screen, assess, and direct complex calls, in-person visitors, and written communications to appropriate programs or staff to ensure timely resolution.
Provide backup support for the Environmental Report Tracking System (ERTS)/ State Environmental Policy Act (SEPA) Coordinator.
Provide backup support for the Fleet Coordinator to ensure continuity of regulatory and operational services.
Oversee facility access, monitor visitor activity, manage temporary keycards, and apply conflict resolution strategies to maintain a safe and secure environment.
Coordinate facility operations including conference room scheduling, mail distribution, and logistical support to ensure smooth and efficient daily office functions.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience providing assistance to customers regarding inquiries, complaints, or problems.
Education: college-level coursework.
Additional Required Competencies:
Bilingual Proficiency in English and Spanish: Ability to read, write, and speak fluently in both languages.
Customer Service: Experience providing professional, courteous, and patient customer service in person and by phone, using active listening and clarifying questions to understand needs, respond to inquiries, address complaints or problems, and provide appropriate assistance.
Microsoft Office and Technology Proficiency: Proficiency with Microsoft Office applications, including Outlook, Word, Teams, PowerPoint, and basic Excel functions for tracking and routine tasks, with the ability to quickly learn new technologies and databases.
Communication: Demonstrated ability to communicate clearly and professionally in person, in writing, and by phone with diverse groups, including staff and members of the public.
Office Support: Experience providing day-to-day support by helping customers and staff in coordinating information and office activities, while using knowledge of agency rules and processes to answer questions, solve problems, and support services.
Organizational and Time-Management: Demonstrated ability to prioritize tasks, manage competing demands, meet recurring deadlines and maintain accuracy in a fast-paced front-desk environment.
Cross-Functional Support: Ability to work collaboratively with multiple programs, administrative staff, coordinators, and regional offices while providing reliable backup support for reception, ERTS, fleet, purchasing, and other administrative functions as needed.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
No experience AND a Bachelor’s degree or higher.
Desired Qualifications:
Proficiency with Microsoft SharePoint
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Jessica Swift at Jessica.Swift@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Central Region Office
Ecology’s Central Region Office serves Benton, Chelan, Douglas, Kittitas, Klickitat, Okanogan, and Yakima counties. This position is part of the Central Region Director’s program and reports directly to the Region Director’s Assistant. The team works collaboratively across all programs within Ecology to support the public and ensure consistent, high-quality service.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Mar 05, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Customer Service Specialist 2 within the Central Region Office.
Location:
Central Region Office in Union Gap, WA .
Upon hire, you must live within a commutable distance from the duty station.
Assignment Pay:
This bilingual-designated role requires successful completion of a Spanish language proficiency assessment (written and spoken) as part of the hiring process.
The salary listed includes 5% bilingual assignment pay.
Schedule:
This position is required to work in the office five days per week, Monday through Friday, from 8:00 a.m. to 5:00 p.m., and is not eligible for telework.
Application Timeline:
Apply by March 15, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this bilingual position, you will serve as the primary front-line representative for Ecology’s Central Region Office, providing services in both English and Spanish. Your responsibilities in this role go beyond traditional reception duties by independently managing complex customer inquiries, receiving and evaluating environmental incident reports, coordinating emergency notifications, and supporting key regulatory and operational functions. If you are a flexible, professional, and solutions-focused individual with strong interpersonal skills and the ability to communicate respectfully and effectively in both English and Spanish across a wide range of situations, you’ll thrive in this role.
This position offers valuable cross-functional experience, including providing backup support for environmental reporting systems, fleet coordination, and administrative operations. You will gain meaningful exposure to multiple program areas, building a strong foundation for advancement within state government and environmental programs. It’s an excellent opportunity for someone who enjoys problem-solving, public service, and working in a fast-paced environment while making a meaningful impact.
What you will do:
Serve as the primary front-line contact for the Central Region Office, delivering professional bilingual customer service (English and Spanish) by phone and in person, and independently routing complex inquiries to appropriate programs or staff.
Screen, assess, and direct complex calls, in-person visitors, and written communications to appropriate programs or staff to ensure timely resolution.
Provide backup support for the Environmental Report Tracking System (ERTS)/ State Environmental Policy Act (SEPA) Coordinator.
Provide backup support for the Fleet Coordinator to ensure continuity of regulatory and operational services.
Oversee facility access, monitor visitor activity, manage temporary keycards, and apply conflict resolution strategies to maintain a safe and secure environment.
Coordinate facility operations including conference room scheduling, mail distribution, and logistical support to ensure smooth and efficient daily office functions.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience providing assistance to customers regarding inquiries, complaints, or problems.
Education: college-level coursework.
Additional Required Competencies:
Bilingual Proficiency in English and Spanish: Ability to read, write, and speak fluently in both languages.
Customer Service: Experience providing professional, courteous, and patient customer service in person and by phone, using active listening and clarifying questions to understand needs, respond to inquiries, address complaints or problems, and provide appropriate assistance.
Microsoft Office and Technology Proficiency: Proficiency with Microsoft Office applications, including Outlook, Word, Teams, PowerPoint, and basic Excel functions for tracking and routine tasks, with the ability to quickly learn new technologies and databases.
Communication: Demonstrated ability to communicate clearly and professionally in person, in writing, and by phone with diverse groups, including staff and members of the public.
Office Support: Experience providing day-to-day support by helping customers and staff in coordinating information and office activities, while using knowledge of agency rules and processes to answer questions, solve problems, and support services.
Organizational and Time-Management: Demonstrated ability to prioritize tasks, manage competing demands, meet recurring deadlines and maintain accuracy in a fast-paced front-desk environment.
Cross-Functional Support: Ability to work collaboratively with multiple programs, administrative staff, coordinators, and regional offices while providing reliable backup support for reception, ERTS, fleet, purchasing, and other administrative functions as needed.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
No experience AND a Bachelor’s degree or higher.
Desired Qualifications:
Proficiency with Microsoft SharePoint
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Jessica Swift at Jessica.Swift@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Central Region Office
Ecology’s Central Region Office serves Benton, Chelan, Douglas, Kittitas, Klickitat, Okanogan, and Yakima counties. This position is part of the Central Region Director’s program and reports directly to the Region Director’s Assistant. The team works collaboratively across all programs within Ecology to support the public and ensure consistent, high-quality service.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Customer Service Specialist 2 within the Central Region Office.
Location:
Central Region Office in Union Gap, WA .
Upon hire, you must live within a commutable distance from the duty station.
Assignment Pay:
This bilingual-designated role requires successful completion of a Spanish language proficiency assessment (written and spoken) as part of the hiring process.
The salary listed includes 5% bilingual assignment pay.
Schedule:
This position is required to work in the office five days per week, Monday through Friday, from 8:00 a.m. to 5:00 p.m., and is not eligible for telework.
Application Timeline:
Apply by March 15, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this bilingual position, you will serve as the primary front-line representative for Ecology’s Central Region Office, providing services in both English and Spanish. Your responsibilities in this role go beyond traditional reception duties by independently managing complex customer inquiries, receiving and evaluating environmental incident reports, coordinating emergency notifications, and supporting key regulatory and operational functions. If you are a flexible, professional, and solutions-focused individual with strong interpersonal skills and the ability to communicate respectfully and effectively in both English and Spanish across a wide range of situations, you’ll thrive in this role.
This position offers valuable cross-functional experience, including providing backup support for environmental reporting systems, fleet coordination, and administrative operations. You will gain meaningful exposure to multiple program areas, building a strong foundation for advancement within state government and environmental programs. It’s an excellent opportunity for someone who enjoys problem-solving, public service, and working in a fast-paced environment while making a meaningful impact.
What you will do:
Serve as the primary front-line contact for the Central Region Office, delivering professional bilingual customer service (English and Spanish) by phone and in person, and independently routing complex inquiries to appropriate programs or staff.
Screen, assess, and direct complex calls, in-person visitors, and written communications to appropriate programs or staff to ensure timely resolution.
Provide backup support for the Environmental Report Tracking System (ERTS)/ State Environmental Policy Act (SEPA) Coordinator.
Provide backup support for the Fleet Coordinator to ensure continuity of regulatory and operational services.
Oversee facility access, monitor visitor activity, manage temporary keycards, and apply conflict resolution strategies to maintain a safe and secure environment.
Coordinate facility operations including conference room scheduling, mail distribution, and logistical support to ensure smooth and efficient daily office functions.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience providing assistance to customers regarding inquiries, complaints, or problems.
Education: college-level coursework.
Additional Required Competencies:
Bilingual Proficiency in English and Spanish: Ability to read, write, and speak fluently in both languages.
Customer Service: Experience providing professional, courteous, and patient customer service in person and by phone, using active listening and clarifying questions to understand needs, respond to inquiries, address complaints or problems, and provide appropriate assistance.
Microsoft Office and Technology Proficiency: Proficiency with Microsoft Office applications, including Outlook, Word, Teams, PowerPoint, and basic Excel functions for tracking and routine tasks, with the ability to quickly learn new technologies and databases.
Communication: Demonstrated ability to communicate clearly and professionally in person, in writing, and by phone with diverse groups, including staff and members of the public.
Office Support: Experience providing day-to-day support by helping customers and staff in coordinating information and office activities, while using knowledge of agency rules and processes to answer questions, solve problems, and support services.
Organizational and Time-Management: Demonstrated ability to prioritize tasks, manage competing demands, meet recurring deadlines and maintain accuracy in a fast-paced front-desk environment.
Cross-Functional Support: Ability to work collaboratively with multiple programs, administrative staff, coordinators, and regional offices while providing reliable backup support for reception, ERTS, fleet, purchasing, and other administrative functions as needed.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
No experience AND a Bachelor’s degree or higher.
Desired Qualifications:
Proficiency with Microsoft SharePoint
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Jessica Swift at Jessica.Swift@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Central Region Office
Ecology’s Central Region Office serves Benton, Chelan, Douglas, Kittitas, Klickitat, Okanogan, and Yakima counties. This position is part of the Central Region Director’s program and reports directly to the Region Director’s Assistant. The team works collaboratively across all programs within Ecology to support the public and ensure consistent, high-quality service.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Organization Overview
America Votes works year-round to build a more representative democracy, strengthen every American's right to vote, and win elections in key states.
America Votes leads a robust, growing coalition of more than 400 progressive organizations across the country, building coordinated plans and executing shared strategies to win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
For more than 20 years, America Votes has been the common link between many of the most influential and impactful issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, America Votes and its partners have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, including the right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities our staff, our partners, and the communities that we engage in our work face.
America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
This person will support two Deputy Executive Directors that manage the program work of the organization. This person will be responsible for managing calendars and administrative tasks, cross-division information flow, creating department efficiencies and timely completion of key projects, seeing around corners, and planning ahead. A high level of discretion is required in this role and this role. This role is ideal for an early career professional who thrives behind the scenes, is patient and diplomatic, and highly organized.
Position Responsibilities
Support the Deputy Executive Director of Campaigns and Programs and the Deputy Executive Director of Network and Partnerships in implementing America Votes' organizational goals, including REI goals. Participate in creation of work plans and team benchmarks for success. Manage special projects to deliver on team goals.
Manage schedules for both Deputy EDs. Manage the scheduling of cross-division needs and high-level support tasks including preparing and managing meeting materials, tracking follow-up, and managing the close out of key engagements.
Handle high-level communication with key stakeholders, which may include staff, partner organizations, donors, public officials, and organizational principals.
Assist with complex tasks, including preparing reports, managing special projects, and owning your own portfolio of key projects and deliverables. .
Support the logistics for individual divisions, including virtual and in person meetings - both in DC and in the states.
Ability to travel as needed (sometimes on short notice): ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Attend meetings in person one-on-one, in small groups, and in large coalition meeting settings.
Qualifications
At least 3 years of professional work experience, including responsibility for administrative tasks like scheduling, reporting, and meeting management.
Superb interpersonal skills with the ability to interact professionally and graciously with a variety of stakeholders, including staff, external partners, and donors
High level of integrity discretion and professionalism
Commitment to advancing progressive policies, racial equity and protecting every American's right to vote
Sharp attention to detail, high standards of excellence, adept at managing multiple priorities in a fast paced environment.
Excellent written and verbal communication skills
Strong sense of ownership and resilience with respect to planning ahead, finding alternative paths when needed, and moving forward after setbacks. Demonstrated a bility to move people to action and hold them accountable without formal authority.
Proven project management expertise, including meeting deadlines, anticipating needs, and working effectively under pressure.
Exceptional Google Suite Skills, Canva, and other visualization tools and project management tools, like Airtable, are a plus!
Expertise with google workspace, zoom, and slack including ability to prepare presentation materials.. Experience with project management tools and airtable a plus.
Location
This position is based in DC with some travel required.
Compensation
The salary for this position will be between $70,000 and $75,000, depending upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. The position is represented by the America Votes Workers Union.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Feb 27, 2026
Full time
Organization Overview
America Votes works year-round to build a more representative democracy, strengthen every American's right to vote, and win elections in key states.
America Votes leads a robust, growing coalition of more than 400 progressive organizations across the country, building coordinated plans and executing shared strategies to win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
For more than 20 years, America Votes has been the common link between many of the most influential and impactful issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, America Votes and its partners have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, including the right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities our staff, our partners, and the communities that we engage in our work face.
America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
This person will support two Deputy Executive Directors that manage the program work of the organization. This person will be responsible for managing calendars and administrative tasks, cross-division information flow, creating department efficiencies and timely completion of key projects, seeing around corners, and planning ahead. A high level of discretion is required in this role and this role. This role is ideal for an early career professional who thrives behind the scenes, is patient and diplomatic, and highly organized.
Position Responsibilities
Support the Deputy Executive Director of Campaigns and Programs and the Deputy Executive Director of Network and Partnerships in implementing America Votes' organizational goals, including REI goals. Participate in creation of work plans and team benchmarks for success. Manage special projects to deliver on team goals.
Manage schedules for both Deputy EDs. Manage the scheduling of cross-division needs and high-level support tasks including preparing and managing meeting materials, tracking follow-up, and managing the close out of key engagements.
Handle high-level communication with key stakeholders, which may include staff, partner organizations, donors, public officials, and organizational principals.
Assist with complex tasks, including preparing reports, managing special projects, and owning your own portfolio of key projects and deliverables. .
Support the logistics for individual divisions, including virtual and in person meetings - both in DC and in the states.
Ability to travel as needed (sometimes on short notice): ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Attend meetings in person one-on-one, in small groups, and in large coalition meeting settings.
Qualifications
At least 3 years of professional work experience, including responsibility for administrative tasks like scheduling, reporting, and meeting management.
Superb interpersonal skills with the ability to interact professionally and graciously with a variety of stakeholders, including staff, external partners, and donors
High level of integrity discretion and professionalism
Commitment to advancing progressive policies, racial equity and protecting every American's right to vote
Sharp attention to detail, high standards of excellence, adept at managing multiple priorities in a fast paced environment.
Excellent written and verbal communication skills
Strong sense of ownership and resilience with respect to planning ahead, finding alternative paths when needed, and moving forward after setbacks. Demonstrated a bility to move people to action and hold them accountable without formal authority.
Proven project management expertise, including meeting deadlines, anticipating needs, and working effectively under pressure.
Exceptional Google Suite Skills, Canva, and other visualization tools and project management tools, like Airtable, are a plus!
Expertise with google workspace, zoom, and slack including ability to prepare presentation materials.. Experience with project management tools and airtable a plus.
Location
This position is based in DC with some travel required.
Compensation
The salary for this position will be between $70,000 and $75,000, depending upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. The position is represented by the America Votes Workers Union.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Organization Overview
America Votes works year-round to build a more representative democracy, strengthen every American's right to vote, and win elections in key states.
America Votes leads a robust, growing coalition of more than 400 progressive organizations across the country, building coordinated plans and executing shared strategies to win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
For more than 20 years, America Votes has been the common link between many of the most influential and impactful issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, America Votes and its partners have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, including the right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities our staff, our partners, and the communities that we engage in our work face.
America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is seeking an experienced and strategic Senior Manager of Campaigns and Partnerships to manage coalition wide voter engagement programs and winning electoral campaigns.
The Senior Manager of Partnerships and Campaigns plays a key role in the advancement of the progressive movement and is responsible for supporting the coordination and alignment of electoral, organizing, and advocacy work among partners and allies, with an emphasis on direct voter contact. This person will be a critical part of the state team and be responsible for partner-facing projects such as coordinating and implementing cross-coalition voter engagement programs, developing winning electoral strategies, and fostering a sense of community across the coalition. The Senior Manager for Partnerships and Campaigns will work directly with America Votes partners and allies in the state to facilitate best practices and incorporate research-tested tactics. This position reports directly to theMichigan State Director and will manage projects that advance shared electoral and democracy goals.
The ideal candidate brings deep experience building winning advocacy and independent expenditure campaigns, deep knowledge of coalition work, and experience implementing shared strategies. They are energized by bringing out the best work in others and comfortable switching frequently between on-the-ground support and developing complex spreadsheets. A high level of discretion, political judgement, and collaboration is required.
Position Responsibilities
Partnership Management and Coordination: Build and maintain thoughtful and trusting relationships with key stakeholders, including America Votes staff, America Votes partners, and allies in our work. Support coalition coordination by gathering information, elevating critical needs, monitoring benchmarks, providing high quality technical assistance including scaling up tactics and basic use of tools like Voter Activation Network (VAN) and internal tools and identifying gaps in collective strategy. This position will support coalition growth, sustainability, and effectiveness. Maintain external communications with partners (i.e. may include weekly emails) and workgroup listservs, meeting follow-up, regular phone calls, etc. Facilitate meetings or portions of meetings. Work assignments will include in person work including 1 on 1, small group, and larger coalition meetings and support to partner programs that will vary in size.
Campaign Support: Support coalition partners through the development of campaign plans and supporting the implementation of winning strategies. Lead coalition campaign work on voter engagement programs and electoral field campaigns, including supporting the integration of best practices as well as managing coordination and universe coverage. Support program implementation by leading meetings of coalition partners, which may include work groups on election-related topics, participating in campaign activities (like canvassing). Identify key opportunities to better leverage and/or mitigate state-specific election administration law or to strengthen voting access in the state.
Project Management: Own a portfolio of projects they are responsible for managing to completion. Support the State Director in implementing America Votes' organizational goals, including REI goals. Participate in team creation of work plans and team benchmarks for success. Manage special projects to deliver on team goals. Manage information about partner plans and programs. Represent America Votes at meetings and events, including the America Votes State Summit.
Program and Campaign Technical Assistance: Working with the State Director, state team, and national team, support partner usage of voter engagement tools including VAN or direct voter contact tools like Scale to Win. Work with staff, partners, vendors, consultants, and others on supporting the use of voter contact data in coalition programs. Ensure consistent support and access to best practice and data training and facilitate trouble shooting for the implementation of various campaign tools.
Voting Rights and Election Administration Leadership: Coordinate and align America Votes partner programs seeking to protect the vote and engage voters in their rights; this will include identifying gaps in current strategies, as well as cultivating trusted relationships with key election officials to gather necessary information to inform the overall program.
Capacity Building: Collaborates with other departments to provide training and resources for partner organizations. Develop or co-develop capacity-building opportunities for partners and work with the state team to assess program gaps and overlaps to maximize program impact for both issue and electoral efforts. Work with the state data director to support data needs of partner programs. The portfolio may include some grant management. Assist and lead in planning and implementation of meetings and events with partners and other stakeholders - including both AV led and stakeholder led.
Other responsibilities as assigned.
Qualifications
Professional Experience: At least 3-5 years of experience in progressive political campaigns, progressive non-profits or similar organizations or similar transferable experience. At least one cycle of experience with campaign field operations including canvass operations. Ideal candidates will have at least 3 years experience managing voter engagement programs including expertise in direct voter contact tactics like paid canvass, mail, and phone programs.
Relationship-building: Enthusiasm for building strong, trusting relationships with a diverse set of partners and allies over the long term; ability to build consensus, negotiate, and strategically disagree within a highly collaborative environment, Demonstrated ability to to practice confidentiality, discretion, and legal compliance in the work.
Entrepreneurial and Innovative: A general curiosity in how to strengthen traditional campaign tactics and programs-driving program innovations. Resilience in the face of set-backs and ability to pivot, often on short notice.
Tools: Familiarity with various data tools (i.e. VAN) with a deeper understanding how various tools can drive, align, and/or improve plans and programs. Proficient in Microsoft Office / Google Drive with emphasis on using Google Slides and Google Sheets. Must have the ability to manage a high volume of campaign data as well as create informational decks/slideshows.
Plan Writing: Experience developing advocacy or electoral campaign plans and strategies
Campaign Experience: Proven track record of leading programmatic work through a lens of racial equity. Familiarity with early vote, vote by mail, and voter mobilization programs. Understanding of common voter contact methods like canvass, mail, and phone programs and applying those to persuasion and mobilization efforts, including early vote.
Approach: Ability to work independently and to drive and manage own workload; ability to manage several tasks/projects concurrently and prioritize work effectively. Ability to travel within the state (as needed); ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Candidates should have a spirit of service and curiosity, along with a diplomatic approach to problem-solving in work with outside partners and while working independently or on a team.
Nice-to-have Qualifications: Skills and qualities that are a plus, but not a requirement:
Michigan/Battleground Experience: Experience working on advocacy and/or electoral campaigns in the state of Michigan or a similar competitive environment. Ideal candidates will have experience with data and targeting, using data to inform organizing and electoral campaign strategies. Familiarity with demographic specific programs like young voter/campus programs is a plus.
Election Administration/Protection Program Experience: Familiarity with state election administration laws and programs to educate and engage voters about their rights.
Location
This position is based in Michigan with a strong preference for SE Michigan (Detroit area), Lansing and travel around the state is expected with this position. Some national travel may be expected and reasonable access to an airport is required.
Compensation
The salary for this position will be between $70,000 and $75,000 and depend upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. If represented byThe position is represented by the America Votes Workers Union.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Feb 27, 2026
Full time
Organization Overview
America Votes works year-round to build a more representative democracy, strengthen every American's right to vote, and win elections in key states.
America Votes leads a robust, growing coalition of more than 400 progressive organizations across the country, building coordinated plans and executing shared strategies to win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
For more than 20 years, America Votes has been the common link between many of the most influential and impactful issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, America Votes and its partners have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, including the right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities our staff, our partners, and the communities that we engage in our work face.
America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is seeking an experienced and strategic Senior Manager of Campaigns and Partnerships to manage coalition wide voter engagement programs and winning electoral campaigns.
The Senior Manager of Partnerships and Campaigns plays a key role in the advancement of the progressive movement and is responsible for supporting the coordination and alignment of electoral, organizing, and advocacy work among partners and allies, with an emphasis on direct voter contact. This person will be a critical part of the state team and be responsible for partner-facing projects such as coordinating and implementing cross-coalition voter engagement programs, developing winning electoral strategies, and fostering a sense of community across the coalition. The Senior Manager for Partnerships and Campaigns will work directly with America Votes partners and allies in the state to facilitate best practices and incorporate research-tested tactics. This position reports directly to theMichigan State Director and will manage projects that advance shared electoral and democracy goals.
The ideal candidate brings deep experience building winning advocacy and independent expenditure campaigns, deep knowledge of coalition work, and experience implementing shared strategies. They are energized by bringing out the best work in others and comfortable switching frequently between on-the-ground support and developing complex spreadsheets. A high level of discretion, political judgement, and collaboration is required.
Position Responsibilities
Partnership Management and Coordination: Build and maintain thoughtful and trusting relationships with key stakeholders, including America Votes staff, America Votes partners, and allies in our work. Support coalition coordination by gathering information, elevating critical needs, monitoring benchmarks, providing high quality technical assistance including scaling up tactics and basic use of tools like Voter Activation Network (VAN) and internal tools and identifying gaps in collective strategy. This position will support coalition growth, sustainability, and effectiveness. Maintain external communications with partners (i.e. may include weekly emails) and workgroup listservs, meeting follow-up, regular phone calls, etc. Facilitate meetings or portions of meetings. Work assignments will include in person work including 1 on 1, small group, and larger coalition meetings and support to partner programs that will vary in size.
Campaign Support: Support coalition partners through the development of campaign plans and supporting the implementation of winning strategies. Lead coalition campaign work on voter engagement programs and electoral field campaigns, including supporting the integration of best practices as well as managing coordination and universe coverage. Support program implementation by leading meetings of coalition partners, which may include work groups on election-related topics, participating in campaign activities (like canvassing). Identify key opportunities to better leverage and/or mitigate state-specific election administration law or to strengthen voting access in the state.
Project Management: Own a portfolio of projects they are responsible for managing to completion. Support the State Director in implementing America Votes' organizational goals, including REI goals. Participate in team creation of work plans and team benchmarks for success. Manage special projects to deliver on team goals. Manage information about partner plans and programs. Represent America Votes at meetings and events, including the America Votes State Summit.
Program and Campaign Technical Assistance: Working with the State Director, state team, and national team, support partner usage of voter engagement tools including VAN or direct voter contact tools like Scale to Win. Work with staff, partners, vendors, consultants, and others on supporting the use of voter contact data in coalition programs. Ensure consistent support and access to best practice and data training and facilitate trouble shooting for the implementation of various campaign tools.
Voting Rights and Election Administration Leadership: Coordinate and align America Votes partner programs seeking to protect the vote and engage voters in their rights; this will include identifying gaps in current strategies, as well as cultivating trusted relationships with key election officials to gather necessary information to inform the overall program.
Capacity Building: Collaborates with other departments to provide training and resources for partner organizations. Develop or co-develop capacity-building opportunities for partners and work with the state team to assess program gaps and overlaps to maximize program impact for both issue and electoral efforts. Work with the state data director to support data needs of partner programs. The portfolio may include some grant management. Assist and lead in planning and implementation of meetings and events with partners and other stakeholders - including both AV led and stakeholder led.
Other responsibilities as assigned.
Qualifications
Professional Experience: At least 3-5 years of experience in progressive political campaigns, progressive non-profits or similar organizations or similar transferable experience. At least one cycle of experience with campaign field operations including canvass operations. Ideal candidates will have at least 3 years experience managing voter engagement programs including expertise in direct voter contact tactics like paid canvass, mail, and phone programs.
Relationship-building: Enthusiasm for building strong, trusting relationships with a diverse set of partners and allies over the long term; ability to build consensus, negotiate, and strategically disagree within a highly collaborative environment, Demonstrated ability to to practice confidentiality, discretion, and legal compliance in the work.
Entrepreneurial and Innovative: A general curiosity in how to strengthen traditional campaign tactics and programs-driving program innovations. Resilience in the face of set-backs and ability to pivot, often on short notice.
Tools: Familiarity with various data tools (i.e. VAN) with a deeper understanding how various tools can drive, align, and/or improve plans and programs. Proficient in Microsoft Office / Google Drive with emphasis on using Google Slides and Google Sheets. Must have the ability to manage a high volume of campaign data as well as create informational decks/slideshows.
Plan Writing: Experience developing advocacy or electoral campaign plans and strategies
Campaign Experience: Proven track record of leading programmatic work through a lens of racial equity. Familiarity with early vote, vote by mail, and voter mobilization programs. Understanding of common voter contact methods like canvass, mail, and phone programs and applying those to persuasion and mobilization efforts, including early vote.
Approach: Ability to work independently and to drive and manage own workload; ability to manage several tasks/projects concurrently and prioritize work effectively. Ability to travel within the state (as needed); ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Candidates should have a spirit of service and curiosity, along with a diplomatic approach to problem-solving in work with outside partners and while working independently or on a team.
Nice-to-have Qualifications: Skills and qualities that are a plus, but not a requirement:
Michigan/Battleground Experience: Experience working on advocacy and/or electoral campaigns in the state of Michigan or a similar competitive environment. Ideal candidates will have experience with data and targeting, using data to inform organizing and electoral campaign strategies. Familiarity with demographic specific programs like young voter/campus programs is a plus.
Election Administration/Protection Program Experience: Familiarity with state election administration laws and programs to educate and engage voters about their rights.
Location
This position is based in Michigan with a strong preference for SE Michigan (Detroit area), Lansing and travel around the state is expected with this position. Some national travel may be expected and reasonable access to an airport is required.
Compensation
The salary for this position will be between $70,000 and $75,000 and depend upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. If represented byThe position is represented by the America Votes Workers Union.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form.
Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Job Information
Are you looking for a meaningful career that has a positive impact on the community? If you answered yes, come join the Sparks Police Department! We proudly display Where Community Comes First on the police vehicles, a motto developed by our front lines. While carrying out the vision to implement innovative strategies to prevent crime, promote excellence in leadership and serve the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks. It’s more than a job – it’s a career that has so much to offer. Apply here to start the process.
Emergency Communications Dispatchers answer calls from the public and communicate via radio with police officers regarding all types of emergencies and non-emergencies. The City of Sparks is seeking individuals who demonstrate the ability to calmly work with the citizens of Sparks and police officers while using a multi-line telephone system, radio network panel, and Computer Aided Dispatch (CAD) system to receive, prioritize, and process calls for police services.
Are you ready to take the next step? If so, take a look at these Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach : licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education .
DO NOT attach resumes or cover letters. The City of Sparks does not review these items with the application.
This is a continuous recruitment. Candidates may only submit one application in a 365 day period. Please submit a complete application (including any required attachments) as soon as possible in order to be considered.
Typing Test: Applicants must attach a valid typing certificate to their application that reflects the candidate's ability to type at 45 net words per minute. Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted . If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one. Employ NV Career Hubs offers typing tests/certifications. To find a location visit: https://www.employnv.gov/vosnet/ContactUs.aspx?tab=4 .
Emergency Communication Dispatcher Civil Service Exam: Candidates who meet minimum qualifications will receive an e-mail invitation to schedule the first of a three-part series, Civil Service Exam. Upon successful completion of the first exam, candidates will be moved to the next exam within the series. These exams are self-administered with no proctor, which means candidates will be able to complete them online at their convenience during the designated testing window. These exams only work on desk top or laptop computers. Tablets and mobile phones are incompatible. Additionally, the Safari browser is not supported on any device. If you do not have access to a desk top or laptop, you can make an appointment with HR to take your test in person.
Candidates who pass the Civil Service Exam: will be placed on an eligibility that will be good for up to one year. The department will consider candidates from that list based on rank order as vacancies become available. Those candidates that successfully complete the interview step will move onto the background step.
The background process constitutes a comprehensive Police Department Investigation in which the Police Department runs a State of Nevada and national fingerprint check as well as a Wants/Warrants check to confirm the candidate has no felony or gross misdemeanor arrests without disposition, no felony or gross misdemeanor convictions or to confirm that the applicant is not a fugitive from justice.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Receive 911 system emergency and non-emergency calls. Dispatch assignments according to established police and fire procedures. Operate various communications center equipment simultaneously.
DISTINGUISHING CHARACTERISTICS
None .
Qualifications
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Must be 18 years of age at time of application.
Education and Experience:
High School Diploma or equivalent and two (2) full years of emergency communications dispatching (or equivalent) experience with a law enforcement agency within the last three (3) years.
Licenses and Certificates:
Must possess at time of application a valid typing certificate demonstrating the ability to accurately type forty-five (45) net words per minute.
Must possess within six (6) months of hire and maintain throughout employment, a valid NCIC/NCJIS certification.
Must possess within six (6) months of hire and maintain throughout employment, a valid EFD certification.
Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Examples of Essential Duties
Receive and evaluate 911, police and fire emergency and business calls. Transfer calls to appropriate parties or create a call to dispatch police and fire units to emergency locations. Receive non-emergency information from callers, personnel, and outside agencies and disseminate to appropriate department or agency or enter calls for service.
Monitor, coordinate, and accurately maintain the status of incidents and personnel and the records of dispatched emergency service personnel and apparatus. Operate computer consoles and computerized phone system for call input, dispatching and continuous updates of suspect information and officer and fire unit locations.
Receive and disseminate information from other law enforcement, fire departments, and emergency service computer networks related to jurisdictional requests for police, fire, or medical assistance, or teletype notices of wanted persons, stolen property, warrants and all points bulletins and maintain confidentiality of information.
Place calls for additional units from other agencies for various mutual aid agreements including specialized fire resources, wreckers, coroners, and registered owners of vehicles involved in accidents based upon incident type, location and need. Handle in-house and radio paging, animal control and other after hours’ phone lines.
Maintain a variety of automated and manual logs, records, files and indexes pertaining to emergency and dispatching activities. Enter, translate, retrieve, update and disseminate information from interstate and intrastate teletype networks. Attend to multiple activities and sources of input simultaneously. Testify in court regarding actions related to events as required.
Locate warrants served on NCIC and enter/clear missing persons in NCIC. Update new information on computer systems including missing persons, stolen articles, guns and other pertinent information and broadcast all-points bulletins.
Operate multi-channel radio system. Monitor other channels while maintaining radio traffic on main channels. Maintain radio contact with mobile and portable units. Recognize units from other agencies and assist them with city units, supplies or requested information.
Respond to officer-initiated radio traffic. Request and disseminate suspect information from call boards, prior calls and bulletins and computer aided systems. Assess and prioritize emergency situations.
Maintain familiarity of area geography, including major buildings, streets, and businesses, and recognize circumstances that may pose a hazard to public safety and to field units. Read and interpret street maps.
Maintain up-to-date understanding of public safety policies and procedures for the Emergency Management, Police, Fire, and other emergency service providers. Communicate tactfully and effectively with the public, public safety personnel, and others. Obtain information from individuals in emergency situations, including those who are emotionally distraught, angry or difficult to understand. Understand and maintain procedures on suicidal subjects. Remain calm and make rapid and sound independent judgments in stressful emergency situations.
Maintain and access business and premise history and index files for emergency and other necessary contacts. Memorize codes, names, locations and other detailed information. Understand and follow oral and written instructions. Work in a team-based environment. Operate complex radio and telephone systems. Test and inspect equipment as needed.
Perform other duties which may be assigned.
Knowledge, Skills and Abilities:
Knowledge of federal, state and local laws and ordinances related to the work
Knowledge of basic fire and police and terminology
Knowledge of organization and operation of Police and Fire and other emergency services
Knowledge of recordkeeping principles and practices
Knowledge of basic communication related to emergency radio and telephone and ability to use communication equipment including telephone, radio, paging, computer and related systems
Knowledge of and ability to apply interview techniques to elicit information from excited and/or upset persons
Knowledge of and ability to use computer applications and software related to the work including but not limited to Microsoft Office
Ability to type and enter data related to day-to-day duties in a high paced environment, with accuracy and efficiency
Ability to establish and maintain effective relationships with those contacted during work
Ability to train others in work procedures
Physical Demands:
Requires ability to remain seated for prolonged periods of time with extensive use of computer keyboard and multiple monitors. Visual acuity for reading computer screens and maps. Ability to cope under emergency or stressful situations. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens, the person in this position will be expected to cope with and be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc.
SUPPLEMENTAL JOB POSTING INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
This position reports to the Emergency Communications Supervisor
Supervision exercised: None
Required to be called back, held over, work off-hours, evenings, nights, weekends and holiday shifts
Required to work during emergency circumstances or inclement weather conditions
Required to pass an audio and visual examination
Must be willing to work evenings, nights, weekends and holiday shifts
May be required to work off-site at an alternate emergency communications center location
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information
Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant.
Recruitment Communication:
Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation :
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer :
The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Feb 27, 2026
Full time
Job Information
Are you looking for a meaningful career that has a positive impact on the community? If you answered yes, come join the Sparks Police Department! We proudly display Where Community Comes First on the police vehicles, a motto developed by our front lines. While carrying out the vision to implement innovative strategies to prevent crime, promote excellence in leadership and serve the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks. It’s more than a job – it’s a career that has so much to offer. Apply here to start the process.
Emergency Communications Dispatchers answer calls from the public and communicate via radio with police officers regarding all types of emergencies and non-emergencies. The City of Sparks is seeking individuals who demonstrate the ability to calmly work with the citizens of Sparks and police officers while using a multi-line telephone system, radio network panel, and Computer Aided Dispatch (CAD) system to receive, prioritize, and process calls for police services.
Are you ready to take the next step? If so, take a look at these Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach : licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education .
DO NOT attach resumes or cover letters. The City of Sparks does not review these items with the application.
This is a continuous recruitment. Candidates may only submit one application in a 365 day period. Please submit a complete application (including any required attachments) as soon as possible in order to be considered.
Typing Test: Applicants must attach a valid typing certificate to their application that reflects the candidate's ability to type at 45 net words per minute. Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted . If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one. Employ NV Career Hubs offers typing tests/certifications. To find a location visit: https://www.employnv.gov/vosnet/ContactUs.aspx?tab=4 .
Emergency Communication Dispatcher Civil Service Exam: Candidates who meet minimum qualifications will receive an e-mail invitation to schedule the first of a three-part series, Civil Service Exam. Upon successful completion of the first exam, candidates will be moved to the next exam within the series. These exams are self-administered with no proctor, which means candidates will be able to complete them online at their convenience during the designated testing window. These exams only work on desk top or laptop computers. Tablets and mobile phones are incompatible. Additionally, the Safari browser is not supported on any device. If you do not have access to a desk top or laptop, you can make an appointment with HR to take your test in person.
Candidates who pass the Civil Service Exam: will be placed on an eligibility that will be good for up to one year. The department will consider candidates from that list based on rank order as vacancies become available. Those candidates that successfully complete the interview step will move onto the background step.
The background process constitutes a comprehensive Police Department Investigation in which the Police Department runs a State of Nevada and national fingerprint check as well as a Wants/Warrants check to confirm the candidate has no felony or gross misdemeanor arrests without disposition, no felony or gross misdemeanor convictions or to confirm that the applicant is not a fugitive from justice.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Receive 911 system emergency and non-emergency calls. Dispatch assignments according to established police and fire procedures. Operate various communications center equipment simultaneously.
DISTINGUISHING CHARACTERISTICS
None .
Qualifications
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Must be 18 years of age at time of application.
Education and Experience:
High School Diploma or equivalent and two (2) full years of emergency communications dispatching (or equivalent) experience with a law enforcement agency within the last three (3) years.
Licenses and Certificates:
Must possess at time of application a valid typing certificate demonstrating the ability to accurately type forty-five (45) net words per minute.
Must possess within six (6) months of hire and maintain throughout employment, a valid NCIC/NCJIS certification.
Must possess within six (6) months of hire and maintain throughout employment, a valid EFD certification.
Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Examples of Essential Duties
Receive and evaluate 911, police and fire emergency and business calls. Transfer calls to appropriate parties or create a call to dispatch police and fire units to emergency locations. Receive non-emergency information from callers, personnel, and outside agencies and disseminate to appropriate department or agency or enter calls for service.
Monitor, coordinate, and accurately maintain the status of incidents and personnel and the records of dispatched emergency service personnel and apparatus. Operate computer consoles and computerized phone system for call input, dispatching and continuous updates of suspect information and officer and fire unit locations.
Receive and disseminate information from other law enforcement, fire departments, and emergency service computer networks related to jurisdictional requests for police, fire, or medical assistance, or teletype notices of wanted persons, stolen property, warrants and all points bulletins and maintain confidentiality of information.
Place calls for additional units from other agencies for various mutual aid agreements including specialized fire resources, wreckers, coroners, and registered owners of vehicles involved in accidents based upon incident type, location and need. Handle in-house and radio paging, animal control and other after hours’ phone lines.
Maintain a variety of automated and manual logs, records, files and indexes pertaining to emergency and dispatching activities. Enter, translate, retrieve, update and disseminate information from interstate and intrastate teletype networks. Attend to multiple activities and sources of input simultaneously. Testify in court regarding actions related to events as required.
Locate warrants served on NCIC and enter/clear missing persons in NCIC. Update new information on computer systems including missing persons, stolen articles, guns and other pertinent information and broadcast all-points bulletins.
Operate multi-channel radio system. Monitor other channels while maintaining radio traffic on main channels. Maintain radio contact with mobile and portable units. Recognize units from other agencies and assist them with city units, supplies or requested information.
Respond to officer-initiated radio traffic. Request and disseminate suspect information from call boards, prior calls and bulletins and computer aided systems. Assess and prioritize emergency situations.
Maintain familiarity of area geography, including major buildings, streets, and businesses, and recognize circumstances that may pose a hazard to public safety and to field units. Read and interpret street maps.
Maintain up-to-date understanding of public safety policies and procedures for the Emergency Management, Police, Fire, and other emergency service providers. Communicate tactfully and effectively with the public, public safety personnel, and others. Obtain information from individuals in emergency situations, including those who are emotionally distraught, angry or difficult to understand. Understand and maintain procedures on suicidal subjects. Remain calm and make rapid and sound independent judgments in stressful emergency situations.
Maintain and access business and premise history and index files for emergency and other necessary contacts. Memorize codes, names, locations and other detailed information. Understand and follow oral and written instructions. Work in a team-based environment. Operate complex radio and telephone systems. Test and inspect equipment as needed.
Perform other duties which may be assigned.
Knowledge, Skills and Abilities:
Knowledge of federal, state and local laws and ordinances related to the work
Knowledge of basic fire and police and terminology
Knowledge of organization and operation of Police and Fire and other emergency services
Knowledge of recordkeeping principles and practices
Knowledge of basic communication related to emergency radio and telephone and ability to use communication equipment including telephone, radio, paging, computer and related systems
Knowledge of and ability to apply interview techniques to elicit information from excited and/or upset persons
Knowledge of and ability to use computer applications and software related to the work including but not limited to Microsoft Office
Ability to type and enter data related to day-to-day duties in a high paced environment, with accuracy and efficiency
Ability to establish and maintain effective relationships with those contacted during work
Ability to train others in work procedures
Physical Demands:
Requires ability to remain seated for prolonged periods of time with extensive use of computer keyboard and multiple monitors. Visual acuity for reading computer screens and maps. Ability to cope under emergency or stressful situations. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens, the person in this position will be expected to cope with and be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc.
SUPPLEMENTAL JOB POSTING INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
This position reports to the Emergency Communications Supervisor
Supervision exercised: None
Required to be called back, held over, work off-hours, evenings, nights, weekends and holiday shifts
Required to work during emergency circumstances or inclement weather conditions
Required to pass an audio and visual examination
Must be willing to work evenings, nights, weekends and holiday shifts
May be required to work off-site at an alternate emergency communications center location
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information
Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant.
Recruitment Communication:
Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation :
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer :
The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Job Information
Are you looking for a meaningful career that has a positive impact on the community? If you answered yes, come join the Sparks Police Department! We proudly display Where Community Comes First on the police vehicles, a motto developed by our front lines. While carrying out the vision to implement innovative strategies to prevent crime, promote excellence in leadership and serve the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks. It’s more than a job – it’s a career that has so much to offer. Apply here to start the process.
Emergency Communications Dispatchers answer calls from the public and communicate via radio with police officers regarding all types of emergencies and non-emergencies. The City of Sparks is seeking individuals who demonstrate the ability to calmly work with the citizens of Sparks and police officers while using a multi-line telephone system, radio network panel, and Computer Aided Dispatch (CAD) system to receive, prioritize, and process calls for police services.
Are you ready to take the next step? If so, take a look at these Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach : licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters. The City of Sparks does not review these items with the application.
This is a continuous recruitment. Candidates may only submit one application in a 365 day period. Please submit a complete application (including any required attachments) as soon as possible in order to be considered.
Typing Test: Applicants must attach a valid typing certificate to their application that reflects the candidate's ability to type at 45 net words per minute. Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted . If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one. Employ NV Career Hubs offers typing tests/certifications. To find a location visit: https://www.employnv.gov/vosnet/ContactUs.aspx?tab=4 .
Emergency Communication Dispatcher Civil Service Exam: Candidates who meet minimum qualifications will receive an e-mail invitation to schedule the first of a three-part series, Civil Service Exam. Upon successful completion of the first exam, candidates will be moved to the next exam within the series. These exams are self-administered with no proctor, which means candidates will be able to complete them online at their convenience during the designated testing window. These exams only work on desk top or laptop computers. Tablets and mobile phones are incompatible. Additionally, the Safari browser is not supported on any device. If you do not have access to a desk top or laptop, you can make an appointment with HR to take your test in person.
Candidates who pass the Civil Service Exam: will be placed on an eligibility that will be good for up to one year. The department will consider candidates from that list based on rank order as vacancies become available. Those candidates that successfully complete the interview step will move onto the background step.
The background process constitutes a comprehensive Police Department Investigation in which the Police Department runs a State of Nevada and national fingerprint check as well as a Wants/Warrants check to confirm the candidate has no felony or gross misdemeanor arrests without disposition, no felony or gross misdemeanor convictions or to confirm that the applicant is not a fugitive from justice.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Learn to perform a variety of emergency communications dispatcher duties to include receiving 911 system emergency and non-emergency calls, dispatch assignments according to established police and fire procedures, and operate various communications center equipment simultaneously.
DISTINGUISHING CHARACTERISTICS
This class is entry level. Candidates are expected to successfully complete on-the-job training prior to advancing to the next level .
Qualifications
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Must be 18 years of age at time of application.
Education and Experience :
High School Diploma or equivalent
Licenses and Certificates:
Must possess at time of application a valid typing certificate demonstrating the ability to accurately type forty-five (45) net words per minute.
Must possess within six (6) months of hire and maintain throughout employment, a valid NCIC/NCJIS certification.
Must possess within six (6) months of hire and maintain throughout employment, a valid EFD certification.
Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Examples of Essential Duties
Emergency Communications Dispatcher Recruit is expected to acquire knowledge in the following areas during the training phase and maintain throughout employment.
Receive and evaluate 911, police and fire emergency and business calls. Transfer calls to appropriate parties or create a call to dispatch police and fire units to emergency locations. Receive non-emergency information from callers, personnel, and outside agencies and disseminate to appropriate department or agency or enter call for service.
Monitor, coordinate, and accurately maintain the status of incidents and personnel and the records of dispatched emergency service personnel and apparatus. Operate computer consoles and computerized phone system for call input, dispatching and continuous updates of suspect information and officer and fire unit locations.
Receive and disseminate information from other law enforcement, fire departments, and emergency service computer networks related to jurisdictional requests for police, fire, or medical assistance, or teletype notices of wanted persons, stolen property, warrants and all points bulletins and maintain confidentiality of information.
Place calls for additional units from other agencies for various mutual aid agreements including specialized fire resources, wreckers, coroners, and registered owners of vehicles involved in accidents based upon incident type, location and need. Handle in-house and radio paging, animal control and other after hours’ phone lines.
Maintain a variety of automated and manual logs, records, files and indexes pertaining to emergency and dispatching activities. Enter, translate, retrieve, update and disseminate information from interstate and intrastate teletype networks. Attend to multiple activities and sources of input simultaneously. Testify in court regarding actions related to events as required.
Locate warrants served on NCIC and enter/clear missing persons in NCIC. Update new information on computer systems including missing persons, stolen articles, guns and other pertinent information and broadcast all-points bulletins.
Operate multi-channel radio system. Monitor other channels while maintaining radio traffic on main channels. Maintain radio contact with mobile and portable units. Recognize units from other agencies and assist them with city units, supplies or requested information.
Respond to officer-initiated radio traffic. Request and disseminate suspect information from call boards, prior calls and bulletins and computer aided systems. Assess and prioritize emergency situations.
Maintain familiarity of area geography, including major buildings, streets, and businesses, and recognize circumstances that may pose a hazard to public safety and to field units. Read and interpret street maps.
Maintain up-to-date understanding of public safety policies and procedures for the Emergency Management, Police, Fire, and other emergency service providers. Communicate tactfully and effectively with the public, public safety personnel, and others. Obtain information from individuals in emergency situations, including those who are emotionally distraught, angry or difficult to understand. Understand and maintain procedures on suicidal subjects. Remain calm and make rapid and sound independent judgments in stressful emergency situations.
Maintain and access business and premise history and index files for emergency and other necessary contacts. Memorize codes, names, locations and other detailed information. Understand and follow oral and written instructions. Work in a team-based environment. Operate complex radio and telephone systems. Test and inspect equipment as needed.
Perform other duties which may be assigned.
Knowledge, Skills and Abilities:
Knowledge of federal, state and local laws and ordinances related to the work
Knowledge of basic fire and police and terminology
Knowledge of organization and operation of police and fire and other emergency services
Knowledge of recordkeeping principles and practices
Knowledge of basic communication related to emergency radio and telephone and ability to use communication equipment including telephone, radio, paging, computer and related systems
Knowledge of and ability to apply interview techniques to elicit information from excited and/or upset persons
Knowledge of and ability to use computer applications and software related to the work including but not limited to, Microsoft Office
Ability to type and enter data related to day-to-day duties in a high paced environment, with accuracy and efficiency
Ability to establish and maintain effective relationships with those contacted during work
Ability to train others in work procedures
Physical Demands:
Requires ability to remain seated for prolonged periods of time with extensive use of computer keyboard and multiple monitors. Visual acuity for reading computer screens and maps. Ability to cope under emergency or stressful situations. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens, the person in this position will be expected to cope with and be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc.
SUPPLEMENTAL JOB POSTING INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
This position reports to the Emergency Communications Supervisor
Supervision exercised: None
Required to be called back, held over, work off-hours, evenings, nights, weekends and holiday shifts
Required to work during emergency circumstances or inclement weather conditions
Required to pass an audio and visual examination
Must be willing to work evenings, nights, weekends and holiday shifts
May be required to work off-site at an alternate emergency communications center location
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information
Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant.
Recruitment Communication:
Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation :
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer :
The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Feb 27, 2026
Full time
Job Information
Are you looking for a meaningful career that has a positive impact on the community? If you answered yes, come join the Sparks Police Department! We proudly display Where Community Comes First on the police vehicles, a motto developed by our front lines. While carrying out the vision to implement innovative strategies to prevent crime, promote excellence in leadership and serve the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks. It’s more than a job – it’s a career that has so much to offer. Apply here to start the process.
Emergency Communications Dispatchers answer calls from the public and communicate via radio with police officers regarding all types of emergencies and non-emergencies. The City of Sparks is seeking individuals who demonstrate the ability to calmly work with the citizens of Sparks and police officers while using a multi-line telephone system, radio network panel, and Computer Aided Dispatch (CAD) system to receive, prioritize, and process calls for police services.
Are you ready to take the next step? If so, take a look at these Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach : licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters. The City of Sparks does not review these items with the application.
This is a continuous recruitment. Candidates may only submit one application in a 365 day period. Please submit a complete application (including any required attachments) as soon as possible in order to be considered.
Typing Test: Applicants must attach a valid typing certificate to their application that reflects the candidate's ability to type at 45 net words per minute. Typing certifications may be obtained from a public/private employment agency or school. Certifications must have been obtained within the last 12 months, the test should be a minimum duration of three (3) minutes and the certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted . If you haven't completed a typing test/certification as listed above, please see below for ways to obtain one. Employ NV Career Hubs offers typing tests/certifications. To find a location visit: https://www.employnv.gov/vosnet/ContactUs.aspx?tab=4 .
Emergency Communication Dispatcher Civil Service Exam: Candidates who meet minimum qualifications will receive an e-mail invitation to schedule the first of a three-part series, Civil Service Exam. Upon successful completion of the first exam, candidates will be moved to the next exam within the series. These exams are self-administered with no proctor, which means candidates will be able to complete them online at their convenience during the designated testing window. These exams only work on desk top or laptop computers. Tablets and mobile phones are incompatible. Additionally, the Safari browser is not supported on any device. If you do not have access to a desk top or laptop, you can make an appointment with HR to take your test in person.
Candidates who pass the Civil Service Exam: will be placed on an eligibility that will be good for up to one year. The department will consider candidates from that list based on rank order as vacancies become available. Those candidates that successfully complete the interview step will move onto the background step.
The background process constitutes a comprehensive Police Department Investigation in which the Police Department runs a State of Nevada and national fingerprint check as well as a Wants/Warrants check to confirm the candidate has no felony or gross misdemeanor arrests without disposition, no felony or gross misdemeanor convictions or to confirm that the applicant is not a fugitive from justice.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Learn to perform a variety of emergency communications dispatcher duties to include receiving 911 system emergency and non-emergency calls, dispatch assignments according to established police and fire procedures, and operate various communications center equipment simultaneously.
DISTINGUISHING CHARACTERISTICS
This class is entry level. Candidates are expected to successfully complete on-the-job training prior to advancing to the next level .
Qualifications
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Must be 18 years of age at time of application.
Education and Experience :
High School Diploma or equivalent
Licenses and Certificates:
Must possess at time of application a valid typing certificate demonstrating the ability to accurately type forty-five (45) net words per minute.
Must possess within six (6) months of hire and maintain throughout employment, a valid NCIC/NCJIS certification.
Must possess within six (6) months of hire and maintain throughout employment, a valid EFD certification.
Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Examples of Essential Duties
Emergency Communications Dispatcher Recruit is expected to acquire knowledge in the following areas during the training phase and maintain throughout employment.
Receive and evaluate 911, police and fire emergency and business calls. Transfer calls to appropriate parties or create a call to dispatch police and fire units to emergency locations. Receive non-emergency information from callers, personnel, and outside agencies and disseminate to appropriate department or agency or enter call for service.
Monitor, coordinate, and accurately maintain the status of incidents and personnel and the records of dispatched emergency service personnel and apparatus. Operate computer consoles and computerized phone system for call input, dispatching and continuous updates of suspect information and officer and fire unit locations.
Receive and disseminate information from other law enforcement, fire departments, and emergency service computer networks related to jurisdictional requests for police, fire, or medical assistance, or teletype notices of wanted persons, stolen property, warrants and all points bulletins and maintain confidentiality of information.
Place calls for additional units from other agencies for various mutual aid agreements including specialized fire resources, wreckers, coroners, and registered owners of vehicles involved in accidents based upon incident type, location and need. Handle in-house and radio paging, animal control and other after hours’ phone lines.
Maintain a variety of automated and manual logs, records, files and indexes pertaining to emergency and dispatching activities. Enter, translate, retrieve, update and disseminate information from interstate and intrastate teletype networks. Attend to multiple activities and sources of input simultaneously. Testify in court regarding actions related to events as required.
Locate warrants served on NCIC and enter/clear missing persons in NCIC. Update new information on computer systems including missing persons, stolen articles, guns and other pertinent information and broadcast all-points bulletins.
Operate multi-channel radio system. Monitor other channels while maintaining radio traffic on main channels. Maintain radio contact with mobile and portable units. Recognize units from other agencies and assist them with city units, supplies or requested information.
Respond to officer-initiated radio traffic. Request and disseminate suspect information from call boards, prior calls and bulletins and computer aided systems. Assess and prioritize emergency situations.
Maintain familiarity of area geography, including major buildings, streets, and businesses, and recognize circumstances that may pose a hazard to public safety and to field units. Read and interpret street maps.
Maintain up-to-date understanding of public safety policies and procedures for the Emergency Management, Police, Fire, and other emergency service providers. Communicate tactfully and effectively with the public, public safety personnel, and others. Obtain information from individuals in emergency situations, including those who are emotionally distraught, angry or difficult to understand. Understand and maintain procedures on suicidal subjects. Remain calm and make rapid and sound independent judgments in stressful emergency situations.
Maintain and access business and premise history and index files for emergency and other necessary contacts. Memorize codes, names, locations and other detailed information. Understand and follow oral and written instructions. Work in a team-based environment. Operate complex radio and telephone systems. Test and inspect equipment as needed.
Perform other duties which may be assigned.
Knowledge, Skills and Abilities:
Knowledge of federal, state and local laws and ordinances related to the work
Knowledge of basic fire and police and terminology
Knowledge of organization and operation of police and fire and other emergency services
Knowledge of recordkeeping principles and practices
Knowledge of basic communication related to emergency radio and telephone and ability to use communication equipment including telephone, radio, paging, computer and related systems
Knowledge of and ability to apply interview techniques to elicit information from excited and/or upset persons
Knowledge of and ability to use computer applications and software related to the work including but not limited to, Microsoft Office
Ability to type and enter data related to day-to-day duties in a high paced environment, with accuracy and efficiency
Ability to establish and maintain effective relationships with those contacted during work
Ability to train others in work procedures
Physical Demands:
Requires ability to remain seated for prolonged periods of time with extensive use of computer keyboard and multiple monitors. Visual acuity for reading computer screens and maps. Ability to cope under emergency or stressful situations. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens, the person in this position will be expected to cope with and be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people and property, competing priorities of reasonable or high significance to the successful function of the department, etc.
SUPPLEMENTAL JOB POSTING INFORMATION
This is a Civil Service position and is Non-Exempt under FLSA guidelines
This position reports to the Emergency Communications Supervisor
Supervision exercised: None
Required to be called back, held over, work off-hours, evenings, nights, weekends and holiday shifts
Required to work during emergency circumstances or inclement weather conditions
Required to pass an audio and visual examination
Must be willing to work evenings, nights, weekends and holiday shifts
May be required to work off-site at an alternate emergency communications center location
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information
Human Resources will require prior to the first examination for the position, necessary documentary evidence be submitted for fitness of any qualification. Any requirement not met for the advertised position prior to the first examination for that position, will be cause for Human Resources to decline to examine, certify or hire the applicant.
Recruitment Communication:
Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation :
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer :
The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order. Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Position Summary
Performs and/or coordinates a variety of difficult administrative projects, analytical studies, and complicated research within a broad range of administrative operations. Provides technical support related to department technology systems and business plan development. This position plays a key role in advancing departmental sustainability initiatives, including performance tracking, environmental reporting, and community engagement efforts aligned with the City’s strategic goals. Distinguishing Characteristics: Under general supervision, positions at this level generally receive occasional instruction or assistance as new or unusual situations arise and are aware of the operating procedures and policies of the work unit, with most work being performed independently. More complex thinking and reasoning skills are required, as employees at this level perform more complex and responsible duties and may be assigned special projects.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.
Participates in departmental studies to analyze and evaluate the effectiveness of work methods and resource utilization and manages departmental performance metrics.
Supports and promotes community outreach and engagement activities that align with the City’s strategic plan, including sustainability initiatives.
Identify, pursue, and manage organization-wide grant opportunities.
Performs Application/Software Administration on department applications to meet department needs.
Provides user application training assistance and support to department personnel.
Responds to internal and external information requests from departmental employees, city administration, citizens, and regulatory agencies.
Researches and prepares reports and materials for council meetings and other meetings as assigned.
Performs a variety of administrative tasks such as research projects; developing and monitoring master plans; preparing reports, graphs, charts, and other illustrative materials as required from factual and/or statistical data and other applicable sources.
Performs research on various City and departmental policies and procedures as assigned, develops recommendations for modifications and changes when needed and works with managers to develop training modules for various procedures and tasks.
Assists in the analysis and formulation of the department’s business plan, annual budget, and goals and objectives for the department.
May monitor department finances including purchase orders, invoices, purchase requisitions, payment authorizations, budget transfers/adjustments and reimbursements.
May assist with developing city-wide process improvement initiatives.
Responds to resident complaints and concerns.
Performs other duties as assigned.
Position Qualifications
Education : Bachelor’s Degree in Business Administration, Public Administration, Sustainability, or a related field. Experience : One (1) year of progressively responsible administrative, educational, analysis and/or management experience required. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a pre-employment drug test. Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Department functions and basic functions of other City departments; Department policies, procedures, principles, practices, and applications; research and analytical techniques for improving department systems and practices; report presentation; and budgetary functions. Skilled in: Applying analytical reasoning; gathering and analyzing data and drawing conclusions and presenting data and other information in a clear and logical manner; working with large electronic documents; conducting benchmark surveys and best practices research; applying independent judgment, personal discretion, and resourcefulness in interpreting and applying guidelines; reading, interpreting, applying, and explaining rules, regulations, policies, and procedures; preparing clear and concise reports; making recommendations based on findings and in support of organizational goals; using a personal computer including Microsoft Office Suite, e-mail, internet, and Google products; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions : This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
19 hours per week. Schedule is flexible, but within working hours of Monday-Thursday 7:30AM - 5:30PM and Friday 7:30AM - 11:30AM.
Feb 26, 2026
Part time
Position Summary
Performs and/or coordinates a variety of difficult administrative projects, analytical studies, and complicated research within a broad range of administrative operations. Provides technical support related to department technology systems and business plan development. This position plays a key role in advancing departmental sustainability initiatives, including performance tracking, environmental reporting, and community engagement efforts aligned with the City’s strategic goals. Distinguishing Characteristics: Under general supervision, positions at this level generally receive occasional instruction or assistance as new or unusual situations arise and are aware of the operating procedures and policies of the work unit, with most work being performed independently. More complex thinking and reasoning skills are required, as employees at this level perform more complex and responsible duties and may be assigned special projects.
Essential Functions
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.
Participates in departmental studies to analyze and evaluate the effectiveness of work methods and resource utilization and manages departmental performance metrics.
Supports and promotes community outreach and engagement activities that align with the City’s strategic plan, including sustainability initiatives.
Identify, pursue, and manage organization-wide grant opportunities.
Performs Application/Software Administration on department applications to meet department needs.
Provides user application training assistance and support to department personnel.
Responds to internal and external information requests from departmental employees, city administration, citizens, and regulatory agencies.
Researches and prepares reports and materials for council meetings and other meetings as assigned.
Performs a variety of administrative tasks such as research projects; developing and monitoring master plans; preparing reports, graphs, charts, and other illustrative materials as required from factual and/or statistical data and other applicable sources.
Performs research on various City and departmental policies and procedures as assigned, develops recommendations for modifications and changes when needed and works with managers to develop training modules for various procedures and tasks.
Assists in the analysis and formulation of the department’s business plan, annual budget, and goals and objectives for the department.
May monitor department finances including purchase orders, invoices, purchase requisitions, payment authorizations, budget transfers/adjustments and reimbursements.
May assist with developing city-wide process improvement initiatives.
Responds to resident complaints and concerns.
Performs other duties as assigned.
Position Qualifications
Education : Bachelor’s Degree in Business Administration, Public Administration, Sustainability, or a related field. Experience : One (1) year of progressively responsible administrative, educational, analysis and/or management experience required. Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements. Licenses and Certifications: None. Conditions of Employment: Must submit to and pass a pre-employment drug test. Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Department functions and basic functions of other City departments; Department policies, procedures, principles, practices, and applications; research and analytical techniques for improving department systems and practices; report presentation; and budgetary functions. Skilled in: Applying analytical reasoning; gathering and analyzing data and drawing conclusions and presenting data and other information in a clear and logical manner; working with large electronic documents; conducting benchmark surveys and best practices research; applying independent judgment, personal discretion, and resourcefulness in interpreting and applying guidelines; reading, interpreting, applying, and explaining rules, regulations, policies, and procedures; preparing clear and concise reports; making recommendations based on findings and in support of organizational goals; using a personal computer including Microsoft Office Suite, e-mail, internet, and Google products; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type. Physical Demands and Working Conditions : This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed. This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Work Hours
19 hours per week. Schedule is flexible, but within working hours of Monday-Thursday 7:30AM - 5:30PM and Friday 7:30AM - 11:30AM.
Clark College is currently accepting applications for a full-time, 12-month, exempt Associate Vice President position in the Office of People and Culture. Reporting directly to the Vice President of People and Culture, the Associate Vice President (AVP) of People & Culture is a leadership role responsible for advancing the college’s Human Resources, diversity, equity, and inclusion, and organizational culture initiatives in alignment with the strategic direction established by the Vice President. As the second-in-command within the Office of People & Culture, the AVP provides day-to-day leadership, operational oversight, and expert guidance across key Human Resources and diversity, equity and inclusion functions, including, but not limited to talent acquisition and development, employee and labor relations, total rewards, compliance, and employee engagement.
The AVP plays a pivotal role in translating institutional goals into operational practice, ensuring the consistent application of policies, processes, and diversity, equity and inclusion principles throughout the employee lifecycle. This leader has strong inclusive communication and fosters collaborative relationships across the college, helping to attract, develop, and retain a diverse workforce that supports student success and reflects the mission, vision, and values of the community college. This position is expected to work in-person, on campus and the position may offer occasional work from home days.
The Office of People and Culture’s mission is to support and elevate the college community by embedding equity and continuous growth into every aspect of people practices – from recruitment and onboarding to learning, well-being and community partnerships.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Diversity, Equity and Inclusion Integration
Under the leadership and direction of the VP:
The AVP will work to advance the institution’s DEI commitments by embedding equity-focused practices into HR operations, policies, and decision-making.
Support efforts to diversify the faculty, staff, and leadership pipeline through inclusive recruitment, equitable hiring practices, and bias-reduction strategies.
Ensure all Human Resources policies and processes are equitable, nondiscriminatory, and aligned with the college’s diversity, equity and inclusion goals through the college’s social equity framework.
Develop and provide training and professional learning in areas such as cultural competency, inclusive leadership, conflict resolution, and equity-minded supervisory practices.
Human Resources Operations
Under the leadership and direction of the VP:
Provide operational leadership for core Human Resources functions, including HRIS, personnel records, compliance, and process improvement.
Ensure Human Resources services are timely, accurate, and accessible, meeting the needs of a diverse workforce.
Implement and maintain policies and procedures that promote legal compliance, consistency, and fairness across the institution.
Collaborate closely with the VP to ensure day-to-day operations are aligned with the mission and vision of the Office of People and Culture’s.
Talent Acquisition, Development & Retention
Under the leadership and direction of the VP:
Lead a comprehensive talent strategy focused on attracting and retaining highly qualified, diverse faculty and staff.
Collaborate with hiring managers to ensure equitable screening, interviewing, and evaluation processes.
Train, promote, develop, and engage in professional development program offerings, including training on leadership development, onboarding, and succession planning.
Support continuous learning through programs that build cultural fluency and strengthen a growth-oriented workplace.
Employee & Labor Relations
Provide leadership and guidance to Director of Employee Equity and Engagement to ensure learning pathways are implemented across all employee categories and resolve complex compliance situations.
Provide leadership and guidance to Director of Labor and Compliance and employees on conflict resolution, performance management, and contract interpretation, ensuring all actions reflect equity and fairness and timely resolution.
Serve as a key liaison in collective bargaining processes, promoting respectful, transparent, and collaborative labor-management relations.
Lead or coordinate workplace investigations, ensuring fairness, consistency, and alignment with DEI principles.
Actively participate in labor–management relationships.
Compensation, Benefits & Total Rewards
Oversee equitable compensation and benefits strategies, ensuring pay and benefits are competitive, transparent, and supportive of employee well-being.
Conduct regular compensation analysis to identify and address pay disparities.
Lead benefits education efforts that meet the diverse needs of employees across all demographics.
Provide leadership and guidance to Director of Talent Acquisition and Compensation to ensure compensation is accurate and complex situations are resolved.
MINIMUM QUALIFICATIONS:
Master’s degree in Human Resources, Organizational Development, Business Administration, Higher Education Administration, or related field OR a combination of relevant experience and education.
Three (3) years of direct experience with employee and labor relations, collective bargaining, and conducting investigations.
Three (3) years of direct experience supervising employees and running day-to-day operations of an office.
Experience in a community college or similarly mission-driven educational environment.
Experience working with diverse, multicultural employees and student populations.
Progressively responsible human resources and diversity, equity and inclusion leadership experience, preferably in higher education.
Demonstrated success in embedding diversity, equity and inclusion principles into human resources systems, policies, and campus-wide practices.
Knowledge of employment and labor laws, human resources best practices, and working in a unionized environment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
WHAT WE OFFER:
Clark promotes work/life balance for employees.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $128,049-$148,267 annually (commensurate with qualifications and experience).
Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
APPLICATION PROCESS
Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Office of People and Culture, please call (360) 992-2105 or email recruitment@clark.edu .
APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., March 17, 2026
CONDITION OF EMPLOYMENT:
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Clark College does not currently sponsor H-1B visas.
DISABILITY ACCOMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at (360)992-2105 or by video phone at (360)991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Office of People and Culture.
Clark College’s Office People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Cross Institution Faculty of Color Mentorship program and Faculty and Staff of Color Conference.
The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people practices - from recruitment and onboarding to learning, well-being, and community partnerships
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, mljenkins@clark.edu , 1933 Fort Vancouver Way, Baird 122, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Office of People and Culture
February 24, 2026
26-00013
Feb 25, 2026
Full time
Clark College is currently accepting applications for a full-time, 12-month, exempt Associate Vice President position in the Office of People and Culture. Reporting directly to the Vice President of People and Culture, the Associate Vice President (AVP) of People & Culture is a leadership role responsible for advancing the college’s Human Resources, diversity, equity, and inclusion, and organizational culture initiatives in alignment with the strategic direction established by the Vice President. As the second-in-command within the Office of People & Culture, the AVP provides day-to-day leadership, operational oversight, and expert guidance across key Human Resources and diversity, equity and inclusion functions, including, but not limited to talent acquisition and development, employee and labor relations, total rewards, compliance, and employee engagement.
The AVP plays a pivotal role in translating institutional goals into operational practice, ensuring the consistent application of policies, processes, and diversity, equity and inclusion principles throughout the employee lifecycle. This leader has strong inclusive communication and fosters collaborative relationships across the college, helping to attract, develop, and retain a diverse workforce that supports student success and reflects the mission, vision, and values of the community college. This position is expected to work in-person, on campus and the position may offer occasional work from home days.
The Office of People and Culture’s mission is to support and elevate the college community by embedding equity and continuous growth into every aspect of people practices – from recruitment and onboarding to learning, well-being and community partnerships.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Diversity, Equity and Inclusion Integration
Under the leadership and direction of the VP:
The AVP will work to advance the institution’s DEI commitments by embedding equity-focused practices into HR operations, policies, and decision-making.
Support efforts to diversify the faculty, staff, and leadership pipeline through inclusive recruitment, equitable hiring practices, and bias-reduction strategies.
Ensure all Human Resources policies and processes are equitable, nondiscriminatory, and aligned with the college’s diversity, equity and inclusion goals through the college’s social equity framework.
Develop and provide training and professional learning in areas such as cultural competency, inclusive leadership, conflict resolution, and equity-minded supervisory practices.
Human Resources Operations
Under the leadership and direction of the VP:
Provide operational leadership for core Human Resources functions, including HRIS, personnel records, compliance, and process improvement.
Ensure Human Resources services are timely, accurate, and accessible, meeting the needs of a diverse workforce.
Implement and maintain policies and procedures that promote legal compliance, consistency, and fairness across the institution.
Collaborate closely with the VP to ensure day-to-day operations are aligned with the mission and vision of the Office of People and Culture’s.
Talent Acquisition, Development & Retention
Under the leadership and direction of the VP:
Lead a comprehensive talent strategy focused on attracting and retaining highly qualified, diverse faculty and staff.
Collaborate with hiring managers to ensure equitable screening, interviewing, and evaluation processes.
Train, promote, develop, and engage in professional development program offerings, including training on leadership development, onboarding, and succession planning.
Support continuous learning through programs that build cultural fluency and strengthen a growth-oriented workplace.
Employee & Labor Relations
Provide leadership and guidance to Director of Employee Equity and Engagement to ensure learning pathways are implemented across all employee categories and resolve complex compliance situations.
Provide leadership and guidance to Director of Labor and Compliance and employees on conflict resolution, performance management, and contract interpretation, ensuring all actions reflect equity and fairness and timely resolution.
Serve as a key liaison in collective bargaining processes, promoting respectful, transparent, and collaborative labor-management relations.
Lead or coordinate workplace investigations, ensuring fairness, consistency, and alignment with DEI principles.
Actively participate in labor–management relationships.
Compensation, Benefits & Total Rewards
Oversee equitable compensation and benefits strategies, ensuring pay and benefits are competitive, transparent, and supportive of employee well-being.
Conduct regular compensation analysis to identify and address pay disparities.
Lead benefits education efforts that meet the diverse needs of employees across all demographics.
Provide leadership and guidance to Director of Talent Acquisition and Compensation to ensure compensation is accurate and complex situations are resolved.
MINIMUM QUALIFICATIONS:
Master’s degree in Human Resources, Organizational Development, Business Administration, Higher Education Administration, or related field OR a combination of relevant experience and education.
Three (3) years of direct experience with employee and labor relations, collective bargaining, and conducting investigations.
Three (3) years of direct experience supervising employees and running day-to-day operations of an office.
Experience in a community college or similarly mission-driven educational environment.
Experience working with diverse, multicultural employees and student populations.
Progressively responsible human resources and diversity, equity and inclusion leadership experience, preferably in higher education.
Demonstrated success in embedding diversity, equity and inclusion principles into human resources systems, policies, and campus-wide practices.
Knowledge of employment and labor laws, human resources best practices, and working in a unionized environment.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
WHAT WE OFFER:
Clark promotes work/life balance for employees.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS:
Salary Range: $128,049-$148,267 annually (commensurate with qualifications and experience).
Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
APPLICATION PROCESS
Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Office of People and Culture, please call (360) 992-2105 or email recruitment@clark.edu .
APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., March 17, 2026
CONDITION OF EMPLOYMENT:
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Clark College does not currently sponsor H-1B visas.
DISABILITY ACCOMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at (360)992-2105 or by video phone at (360)991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Office of People and Culture.
Clark College’s Office People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Cross Institution Faculty of Color Mentorship program and Faculty and Staff of Color Conference.
The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people practices - from recruitment and onboarding to learning, well-being, and community partnerships
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, mljenkins@clark.edu , 1933 Fort Vancouver Way, Baird 122, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Office of People and Culture
February 24, 2026
26-00013
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
This is a Logistics Assistant position in Jail Industries for the Jail Services Department. Employees occupying positions of this class are responsible for performing duties which involve the purchasing of limited commodities, supplies, and equipment. The Logistics Assistant provides essential administrative and operational support across multiple facilities, ensuring smooth coordination of supplies, inventory, and communication. This role handles a variety of administrative, logistical, and customer‑service tasks to keep daily operations running efficiently. The incumbent reports to the Jail Industries Supervisor. Work is performed under general supervision but may be directly supervised for special or temporary assignments. Work is reviewed for thoroughness, timeliness, and accuracy. Compliance to established regulations and procedures periodically and after completion. This position is represented by the Support Guild. First review of candidates will be March 13th. This recruitment may close at any time on or after the first review date with no additional notice.
Qualifications
Two (2) years of general office experience, at least one (1) year of which must be directly related to the work of the class; OR
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
Valid drivers’ license at the time of appointment
Proficient in Microsoft and internet-based programs
Good driving record, ability to drive a truck(commercial driving license not required) in all season weather.|
SPECIAL REQUIREMENTS:
Possession of, or ability to, obtain a forklift operator’s certification.
Knowledge of: Inventory control methods, practices and record keeping systems; inventory, storage, issuance, and shipping procedures; contracts, contract terms and conditions, and procurement procedures.
Ability to: P resent an efficient and professional manner to vendors and business associates. Understand and apply related laws, codes, regulations and concepts to the work assignment; communicate clearly, related laws, codes regulations and purchasing concepts to interested parties in a tactful and courteous manner; communicate effectively both orally and in writing; apply routing arithmetic functions to the work assignment; perform moderate and occasionally heavy lifting; work independently and to accomplish projects without continuous supervision; establish and maintain positive working relationships with staff, user divisions and personal contacts within the business community.
SELECTION PROCESS:
Application: All candidates must submit a job application through this site
Panel Interview: Candidates must complete a panel interview to be considered for the Background Process. Candidates will receive an invitation to interview with the panel.
Background Process : All candidates who are selected in the panel interview to move forward to the background phase will be invited to begin a background investigation. The background submission is a crucial component of the hiring process for Jail Services.
Background Investigation: This is the most detailed and lengthy part of the hiring process. Please see additional details in the background criteria section below.
Background Investigation: This is the most detailed and lengthy part of the hiring process. Please see additional details below.
The background investigation will consist of the following elements:
Criminal history investigation
Affiliations
Personal and professional references
Employment History
Any prior applications to other criminal justice agencies
Credit check
Drivers record investigation
Polygraph examination
Psychological evaluation
Medical examination
Eligibility Requirements
Upholding the Highest Standards
As a potential member of the Jail Services Department, you will play a critical role in upholding public safety and trust. This position demands integrity, professionalism, and a commitment to ethical conduct. Clark County Jail Services adheres to rigorous standards set by the State of Washington and the Criminal Justice Training Commission.
Disqualifying Factors:
Any Felony Convictions (regardless of status)
Domestic Violence Charges
Manufacturing/Distribution of Illegal Drugs
Reckless/Negligent/DUI within the last 3 years
Illegal Drug Use within the last 3 years
Dishonorable Military Discharge or Failure to Register for the Selective Service
Discharge from a Criminal Justice Agency related to honesty
Affiliation with Gangs or Extremist Groups
Recent Patterns of Behavior Eroding Public Trust
Unsatisfactory Employment History, including attendance issues
Falsifying Application or Personal History Information
Unsatisfactory Personal or Professional References
Failure to pass the polygraph examination
Failure to pass a psychological evaluation
Failure to pass a medical exam
Failure to pass the drug screening
5. Eligibility List : If your background investigation determined you met the minimum qualification for the eligibility list, your written test, panel interview score, and background submission grading score will be combined into an overall score. You will then be placed on a candidate eligibility list according to your score. As vacancies become available, the candidates with the highest ranked score on the eligibility list may receive a conditional offer of employment. It is important to note that your ranking may change daily. This is due in large part to exams being administered continuously with candidates merging on and off the lists regularly. The ranking also changes as a result of individuals being hired from the list or expiring off the list.
6. Conditional Offer: Offers of employment are contingent on passing the following exams:
Drug Screen
Some roles require a Polygraph
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Purchases highly variable quantities of products and commodities for normal and regular use by the department, makes purchases in accordance with established procedures, purchasing requisitions and existing guidelines.
Rotate stock to determine reorder points and storage available; exercise discretion with County funds concerning orders which appear to duplicate stock already available; may refuse some requests and suggest substitution with available stock items. Receive and verify all deliveries.
Check inventory levels at various departments throughout Jail Services as well as maintaining inventory control at JWC.
Drives delivery truck and delivers equipment and supplies to five facilities.
Develops a considerable knowledge of the Revised Code of Washington, the Clark County Code and departmental policy and procedures.
Maintains proper records that facilitate audit.
Under guidance of a higher authority processes emergency purchases in a timely manner and in compliance with statutes.
Creates, updates, and maintains software unique to, or created for logistics. Maintains up-to- date and accurate databases used in tracking, editing, and report generation of supplies and equipment; and enters invoices, etc. into the FMS (County purchasing program). Into applicable programs.
May assist in various functions of the clerical and administrative procedures. Assignment of responsibility increases as incumbent skill level increases.
Composes necessary correspondence to vendors, agents, business associates and user divisions.
Works with property disposal and inventory control. Develops necessary skills and knowledge to handle all phases of these activities; organizes and/or assists in preparing and maintaining cost records pertaining to inventory; and assists with preparing monthly and annual financial reports.
Coordinates with Uniform and Equipment distributer to arrange fittings for staff. Issues new property and equipment to employees and retrieves assigned items when staff separate from the organization.
Triage email inquiries/requests and phone calls.
Retrieve inmate property from the Main Jail, store and make available for appointment pick up and destruction.
Facilitates the preparation, documentation, and pickup arrangements for surplus property.
Occasionally on-call during evenings and weekends.
Performs related duties as assigned.
Salary Grade
Sheriff Support.6
Salary Range
$24.86 - $32.33- per hour
Close Date
Open Until Filled
Recruiter
Leslie Harrington Smith
Email:
Leslie.HarringtonSmith@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Feb 24, 2026
Full time
APPLICATIONS SUBMITTED ON THIS PLATFORM WILL NOT BE ACCEPTED. YOU MUST APPLY ON CLARK COUNTY'S WEBSITE TO BE CONSIDERED FOR THE POSITION.
For Complete Job Announcement, Application Requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Job Summary
This is a Logistics Assistant position in Jail Industries for the Jail Services Department. Employees occupying positions of this class are responsible for performing duties which involve the purchasing of limited commodities, supplies, and equipment. The Logistics Assistant provides essential administrative and operational support across multiple facilities, ensuring smooth coordination of supplies, inventory, and communication. This role handles a variety of administrative, logistical, and customer‑service tasks to keep daily operations running efficiently. The incumbent reports to the Jail Industries Supervisor. Work is performed under general supervision but may be directly supervised for special or temporary assignments. Work is reviewed for thoroughness, timeliness, and accuracy. Compliance to established regulations and procedures periodically and after completion. This position is represented by the Support Guild. First review of candidates will be March 13th. This recruitment may close at any time on or after the first review date with no additional notice.
Qualifications
Two (2) years of general office experience, at least one (1) year of which must be directly related to the work of the class; OR
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
Valid drivers’ license at the time of appointment
Proficient in Microsoft and internet-based programs
Good driving record, ability to drive a truck(commercial driving license not required) in all season weather.|
SPECIAL REQUIREMENTS:
Possession of, or ability to, obtain a forklift operator’s certification.
Knowledge of: Inventory control methods, practices and record keeping systems; inventory, storage, issuance, and shipping procedures; contracts, contract terms and conditions, and procurement procedures.
Ability to: P resent an efficient and professional manner to vendors and business associates. Understand and apply related laws, codes, regulations and concepts to the work assignment; communicate clearly, related laws, codes regulations and purchasing concepts to interested parties in a tactful and courteous manner; communicate effectively both orally and in writing; apply routing arithmetic functions to the work assignment; perform moderate and occasionally heavy lifting; work independently and to accomplish projects without continuous supervision; establish and maintain positive working relationships with staff, user divisions and personal contacts within the business community.
SELECTION PROCESS:
Application: All candidates must submit a job application through this site
Panel Interview: Candidates must complete a panel interview to be considered for the Background Process. Candidates will receive an invitation to interview with the panel.
Background Process : All candidates who are selected in the panel interview to move forward to the background phase will be invited to begin a background investigation. The background submission is a crucial component of the hiring process for Jail Services.
Background Investigation: This is the most detailed and lengthy part of the hiring process. Please see additional details in the background criteria section below.
Background Investigation: This is the most detailed and lengthy part of the hiring process. Please see additional details below.
The background investigation will consist of the following elements:
Criminal history investigation
Affiliations
Personal and professional references
Employment History
Any prior applications to other criminal justice agencies
Credit check
Drivers record investigation
Polygraph examination
Psychological evaluation
Medical examination
Eligibility Requirements
Upholding the Highest Standards
As a potential member of the Jail Services Department, you will play a critical role in upholding public safety and trust. This position demands integrity, professionalism, and a commitment to ethical conduct. Clark County Jail Services adheres to rigorous standards set by the State of Washington and the Criminal Justice Training Commission.
Disqualifying Factors:
Any Felony Convictions (regardless of status)
Domestic Violence Charges
Manufacturing/Distribution of Illegal Drugs
Reckless/Negligent/DUI within the last 3 years
Illegal Drug Use within the last 3 years
Dishonorable Military Discharge or Failure to Register for the Selective Service
Discharge from a Criminal Justice Agency related to honesty
Affiliation with Gangs or Extremist Groups
Recent Patterns of Behavior Eroding Public Trust
Unsatisfactory Employment History, including attendance issues
Falsifying Application or Personal History Information
Unsatisfactory Personal or Professional References
Failure to pass the polygraph examination
Failure to pass a psychological evaluation
Failure to pass a medical exam
Failure to pass the drug screening
5. Eligibility List : If your background investigation determined you met the minimum qualification for the eligibility list, your written test, panel interview score, and background submission grading score will be combined into an overall score. You will then be placed on a candidate eligibility list according to your score. As vacancies become available, the candidates with the highest ranked score on the eligibility list may receive a conditional offer of employment. It is important to note that your ranking may change daily. This is due in large part to exams being administered continuously with candidates merging on and off the lists regularly. The ranking also changes as a result of individuals being hired from the list or expiring off the list.
6. Conditional Offer: Offers of employment are contingent on passing the following exams:
Drug Screen
Some roles require a Polygraph
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Purchases highly variable quantities of products and commodities for normal and regular use by the department, makes purchases in accordance with established procedures, purchasing requisitions and existing guidelines.
Rotate stock to determine reorder points and storage available; exercise discretion with County funds concerning orders which appear to duplicate stock already available; may refuse some requests and suggest substitution with available stock items. Receive and verify all deliveries.
Check inventory levels at various departments throughout Jail Services as well as maintaining inventory control at JWC.
Drives delivery truck and delivers equipment and supplies to five facilities.
Develops a considerable knowledge of the Revised Code of Washington, the Clark County Code and departmental policy and procedures.
Maintains proper records that facilitate audit.
Under guidance of a higher authority processes emergency purchases in a timely manner and in compliance with statutes.
Creates, updates, and maintains software unique to, or created for logistics. Maintains up-to- date and accurate databases used in tracking, editing, and report generation of supplies and equipment; and enters invoices, etc. into the FMS (County purchasing program). Into applicable programs.
May assist in various functions of the clerical and administrative procedures. Assignment of responsibility increases as incumbent skill level increases.
Composes necessary correspondence to vendors, agents, business associates and user divisions.
Works with property disposal and inventory control. Develops necessary skills and knowledge to handle all phases of these activities; organizes and/or assists in preparing and maintaining cost records pertaining to inventory; and assists with preparing monthly and annual financial reports.
Coordinates with Uniform and Equipment distributer to arrange fittings for staff. Issues new property and equipment to employees and retrieves assigned items when staff separate from the organization.
Triage email inquiries/requests and phone calls.
Retrieve inmate property from the Main Jail, store and make available for appointment pick up and destruction.
Facilitates the preparation, documentation, and pickup arrangements for surplus property.
Occasionally on-call during evenings and weekends.
Performs related duties as assigned.
Salary Grade
Sheriff Support.6
Salary Range
$24.86 - $32.33- per hour
Close Date
Open Until Filled
Recruiter
Leslie Harrington Smith
Email:
Leslie.HarringtonSmith@clark.wa.gov
Equal Opportunity Employer
Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents .
Employee Benefits and additional compensation
Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits . Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents .
Retirement Information
All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.
Department: Audit Department
Campus Location: Wichita, KS - WSU Main Campus
Work Schedule: Mon-Fri, 8a-5p
Export Compliance Requirement: No export control requirement.
Job Story:
Because in a world of rapid change, strong controls are the quiet superpower. This role sits at the intersection of trust, accountability, and collaboration, helping ensure the university’s financial ecosystem remains strong, compliant, and forward-thinking. If you’re someone who enjoys connecting the dots between policy, people, and practice and who can explain complex financial concepts without sounding like a spreadsheet, this may be your next move.
Thrivers in this role:
Proactive, visible, and genuinely invested in the institution, not someone who stays behind the scenes unless necessary.
Strong internal control mindset, with the confidence to advocate for best practices.
Analytical strength paired with approachability, solution focused without being rigid.
Excellent communication skills, capable of tailoring complex financial topics to diverse audiences.
Comfortable presenting and facilitating conversations with leadership and cross-functional teams.
A natural inclination to build relationships across campus and stay engaged with what’s happening.
The ability to see both the big picture and some of the operational details, especially when assessing financial risk. How your impact is visible:
Organizational Culture: Position provides an opportunity to impact the organizational culture by both acknowledging the University's past and helping to chart its future.
Governance, Institutional Policy, and Legislation: Position allows for impacting the guidelines that determine how we operate.
Institutional Leadership: Position provides the opportunity to provide leadership across the institution. Leading by example and supporting teams throughout.
Institutional Infrastructure: Position allows for taking part in the development of foundational aspects, including the establishment of a strategic plan, financial and facilities management, accreditation, and technology planning.
Job Summary:
Provides leadership and strategic direction for the University's internal audit function while remaining consistent with the Kansas Board of Regents (KBOR) Internal Audit Function Policy. Serves as an independent assurance and advisor for the University's risk, governance and control processes.
Essential Functions:
Directs internal audits focusing on financial, operational and compliance aspects. Interviews, advises and negotiates with mid to executive level of management, which may include the governing board when necessary. Evaluates current risk management, control and governance processes and suggests potential improvements. Consults and advises faculty, staff and administrators regarding operational and administrative matters including business practices, internal controls and process improvements. Performs individual audit, investigative or advisory engagements. Analyzes data relating to operations, programs, processes and other functions being audited. Prepares working papers to document audit scope, procedures performed, conclusions reached and the results of findings and/or observations. Prepares audit reports and memorandums to summarize and convey audit results. Establishes audit plans and objectives to ensure that staff time is used effectively. Reviews audit working papers for clarity, accuracy and completeness. Coordinates internal auditing activities with external parties.
Job Duties:
Engage stakeholders across the university in guidance, education & presented risks associated. Provide leadership related to functional area.
Required Education and Experience:
Master's degree in accounting, finance, business or related field
Six (6) years of experience in auditing or related field, with two (2) years of experience in a leadership role
Required License/Certifications/Training:
Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) certification
Knowledge, Skills and Abilities:
Strong analytical and critical thinking skills to interpret data.
Ability to work cooperatively with all levels of the organization is required.
Work with little supervision, to meet deadlines and solve problems, and make appropriate recommendations.
Demonstrated knowledge to plan, implement, and lead the internal audit within a complex, decentralized, and diverse organization, including the ability to recommend and assist in the implementation of risk-based internal controls across the institution.
Knowledge of regulatory compliance principles and practices.
Knowledge of project management principles.
Skilled in independent decision making
Maintain professional composure in emergent situations
Adapt to shifting priorities, while still being able to meet deadlines, providing follow up to stakeholders throughout.
Additional Information:
N/A
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange informatiopn
Feb 24, 2026
Full time
Department: Audit Department
Campus Location: Wichita, KS - WSU Main Campus
Work Schedule: Mon-Fri, 8a-5p
Export Compliance Requirement: No export control requirement.
Job Story:
Because in a world of rapid change, strong controls are the quiet superpower. This role sits at the intersection of trust, accountability, and collaboration, helping ensure the university’s financial ecosystem remains strong, compliant, and forward-thinking. If you’re someone who enjoys connecting the dots between policy, people, and practice and who can explain complex financial concepts without sounding like a spreadsheet, this may be your next move.
Thrivers in this role:
Proactive, visible, and genuinely invested in the institution, not someone who stays behind the scenes unless necessary.
Strong internal control mindset, with the confidence to advocate for best practices.
Analytical strength paired with approachability, solution focused without being rigid.
Excellent communication skills, capable of tailoring complex financial topics to diverse audiences.
Comfortable presenting and facilitating conversations with leadership and cross-functional teams.
A natural inclination to build relationships across campus and stay engaged with what’s happening.
The ability to see both the big picture and some of the operational details, especially when assessing financial risk. How your impact is visible:
Organizational Culture: Position provides an opportunity to impact the organizational culture by both acknowledging the University's past and helping to chart its future.
Governance, Institutional Policy, and Legislation: Position allows for impacting the guidelines that determine how we operate.
Institutional Leadership: Position provides the opportunity to provide leadership across the institution. Leading by example and supporting teams throughout.
Institutional Infrastructure: Position allows for taking part in the development of foundational aspects, including the establishment of a strategic plan, financial and facilities management, accreditation, and technology planning.
Job Summary:
Provides leadership and strategic direction for the University's internal audit function while remaining consistent with the Kansas Board of Regents (KBOR) Internal Audit Function Policy. Serves as an independent assurance and advisor for the University's risk, governance and control processes.
Essential Functions:
Directs internal audits focusing on financial, operational and compliance aspects. Interviews, advises and negotiates with mid to executive level of management, which may include the governing board when necessary. Evaluates current risk management, control and governance processes and suggests potential improvements. Consults and advises faculty, staff and administrators regarding operational and administrative matters including business practices, internal controls and process improvements. Performs individual audit, investigative or advisory engagements. Analyzes data relating to operations, programs, processes and other functions being audited. Prepares working papers to document audit scope, procedures performed, conclusions reached and the results of findings and/or observations. Prepares audit reports and memorandums to summarize and convey audit results. Establishes audit plans and objectives to ensure that staff time is used effectively. Reviews audit working papers for clarity, accuracy and completeness. Coordinates internal auditing activities with external parties.
Job Duties:
Engage stakeholders across the university in guidance, education & presented risks associated. Provide leadership related to functional area.
Required Education and Experience:
Master's degree in accounting, finance, business or related field
Six (6) years of experience in auditing or related field, with two (2) years of experience in a leadership role
Required License/Certifications/Training:
Certified Public Accountant (CPA) or Certified Internal Auditor (CIA) certification
Knowledge, Skills and Abilities:
Strong analytical and critical thinking skills to interpret data.
Ability to work cooperatively with all levels of the organization is required.
Work with little supervision, to meet deadlines and solve problems, and make appropriate recommendations.
Demonstrated knowledge to plan, implement, and lead the internal audit within a complex, decentralized, and diverse organization, including the ability to recommend and assist in the implementation of risk-based internal controls across the institution.
Knowledge of regulatory compliance principles and practices.
Knowledge of project management principles.
Skilled in independent decision making
Maintain professional composure in emergent situations
Adapt to shifting priorities, while still being able to meet deadlines, providing follow up to stakeholders throughout.
Additional Information:
N/A
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange informatiopn
SUMMARY Reports to: Chief Development Officer FLSA Status: Exempt Union Position: Yes EMILYs List, the nation’s largest resource for women in politics, is searching for a Regional Finance Director to join our Development team. The Tri-State Regional Finance Director is part of a dynamic team whose principal responsibility is cultivating continued support among existing $5K+ donors and recruiting new supporters at the major gifts level. Candidates should be experienced, innovative fundraisers who can create and implement a fundraising plan for a designated territory. This territory serves New York, New Jersey, Connecticut. This position is based in the territory. At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-choice women up and down the ballot. Read on for more details about the job and about EMILYs List.
Essential Job Functions
Cultivate and solicit major gifts from individuals in the region;
Develop new relationships and build robust prospect pool, as well as retain and upgrade existing donors;
Use a variety of solicitation tools, including events, meetings, calls, and online communication;
Maintain strong internal relationships as the individual works with a variety of staff members in the national office, including the Sr. Director of Major Gifts, Chief Development Officer, President, and other members of the senior staff as well as peers across the country;
Play a leadership roll in the planning of the annual regional conference and Luncheon;
Plan regular development and fundraising trips for the President and other senior staff as needed;
Work closely with the regional fundraising team to reach annual and cycle fundraising goals;
Travel is expected up to 40% - 50% of the time, including regular trips to Washington, DC.
Perform other duties as assigned.
Qualifications
Ideal candidates will have a minimum of five years of fundraising experience and direct major donor solicitation, including prospecting and upgrading, and a proven track record securing major gifts.
Candidates should be innovative self-starters, able to work independently, as well as with a wide variety of people, demonstrate an ability to prioritize and handle a wide variety of projects and commit to results.
Strong knowledge of Microsoft Office Suite and fundraising databases, ideally Raiser’s Edge, is a plus.
Campaign and/or political experience helpful but not required.
All candidates should possess commitment and passion to elect Democratic pro-choice women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.
The salary range for this position is $112,000 - $130,000 and comes with a comprehensive benefits package . The starting pay for this position is equal to others at the same level throughout the organization. If you are selected for an interview, you will be contacted directly. No calls, please. Our office is based in Washington, DC. This position is eligible for full-time remote work. About EMILYs List EMILYs List, the nation’s largest resource for women in politics, works to elect Democratic pro-choice women up and down the ballot and across the country with a goal of fighting for our rights and our communities. Over 40 years, EMILYs List has raised over $978 million to help Democratic women win competitive elections by recruiting and training candidates, supporting and helping build strong campaigns, researching the issues that impact women and families, running one of the most impactful independent expenditure operations for Democrats, and turning out women voters to the polls. Since our founding in 1985, we have helped elect the country’s first woman as vice president, 193 women to the House, 29 to the Senate, 22 governors, and over 1,600 women to state and local office. More than 40% of the candidates EMILYs List has helped elect to Congress have been women of color. Visit www.emilyslist.org for more information. EMILYs List is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply. EMILYs List prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran’s status, or any other basis prohibited by applicable law. The above statements are intended to describe the general nature and level of the work being performed by the person holding this position. This is not an exhaustive list of all duties and responsibilities. EMILYs List reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Feb 19, 2026
Full time
SUMMARY Reports to: Chief Development Officer FLSA Status: Exempt Union Position: Yes EMILYs List, the nation’s largest resource for women in politics, is searching for a Regional Finance Director to join our Development team. The Tri-State Regional Finance Director is part of a dynamic team whose principal responsibility is cultivating continued support among existing $5K+ donors and recruiting new supporters at the major gifts level. Candidates should be experienced, innovative fundraisers who can create and implement a fundraising plan for a designated territory. This territory serves New York, New Jersey, Connecticut. This position is based in the territory. At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-choice women up and down the ballot. Read on for more details about the job and about EMILYs List.
Essential Job Functions
Cultivate and solicit major gifts from individuals in the region;
Develop new relationships and build robust prospect pool, as well as retain and upgrade existing donors;
Use a variety of solicitation tools, including events, meetings, calls, and online communication;
Maintain strong internal relationships as the individual works with a variety of staff members in the national office, including the Sr. Director of Major Gifts, Chief Development Officer, President, and other members of the senior staff as well as peers across the country;
Play a leadership roll in the planning of the annual regional conference and Luncheon;
Plan regular development and fundraising trips for the President and other senior staff as needed;
Work closely with the regional fundraising team to reach annual and cycle fundraising goals;
Travel is expected up to 40% - 50% of the time, including regular trips to Washington, DC.
Perform other duties as assigned.
Qualifications
Ideal candidates will have a minimum of five years of fundraising experience and direct major donor solicitation, including prospecting and upgrading, and a proven track record securing major gifts.
Candidates should be innovative self-starters, able to work independently, as well as with a wide variety of people, demonstrate an ability to prioritize and handle a wide variety of projects and commit to results.
Strong knowledge of Microsoft Office Suite and fundraising databases, ideally Raiser’s Edge, is a plus.
Campaign and/or political experience helpful but not required.
All candidates should possess commitment and passion to elect Democratic pro-choice women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.
The salary range for this position is $112,000 - $130,000 and comes with a comprehensive benefits package . The starting pay for this position is equal to others at the same level throughout the organization. If you are selected for an interview, you will be contacted directly. No calls, please. Our office is based in Washington, DC. This position is eligible for full-time remote work. About EMILYs List EMILYs List, the nation’s largest resource for women in politics, works to elect Democratic pro-choice women up and down the ballot and across the country with a goal of fighting for our rights and our communities. Over 40 years, EMILYs List has raised over $978 million to help Democratic women win competitive elections by recruiting and training candidates, supporting and helping build strong campaigns, researching the issues that impact women and families, running one of the most impactful independent expenditure operations for Democrats, and turning out women voters to the polls. Since our founding in 1985, we have helped elect the country’s first woman as vice president, 193 women to the House, 29 to the Senate, 22 governors, and over 1,600 women to state and local office. More than 40% of the candidates EMILYs List has helped elect to Congress have been women of color. Visit www.emilyslist.org for more information. EMILYs List is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply. EMILYs List prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran’s status, or any other basis prohibited by applicable law. The above statements are intended to describe the general nature and level of the work being performed by the person holding this position. This is not an exhaustive list of all duties and responsibilities. EMILYs List reserves the right to amend and change responsibilities to meet organizational needs as necessary.
SUMMARY Reports to: Senior Director, Campaigns Research Supervisory Responsibilities: None FLSA Status: Non-Exempt Union Position: Yes EMILYs List, the nation’s largest resource for women in politics, is searching for a Campaigns Research Coordinator to join our Campaigns team. The Research Coordinator’s primary responsibilities will be to aid in long-term as well as rapid response projects for campaigns research needs. At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-choice women up and down the ballot. Read on for more details about the job and about EMILYs List.
Essential Job Functions
Write and edit rapid response and longer term candidate research while maintaining timeliness and accuracy;
Work directly with Campaigns team colleagues and individual campaigns to identify, prioritize, conduct, and implement long-term research projects;
Examine policy issues, legislation, campaign finance filings, and other public records;
Complete rapid response assignments and fulfill internal research requests;
Track legislation and votes on key issues;
Track election night returns on primary and general election nights;
Assist campaigns with research projects as needed;
Assist research team members as needed and perform other duties as assigned.
Qualifications
1-3 years of experience in a political/campaign/advocacy research capacity;
Excellent research skills and extremely keen and meticulous attention to detail;
Strong writing, grammar, communication, and organizational skills;
Thorough understanding of current political landscape and strong political judgment;
Proficiency with Microsoft Office Suite, Google Docs;
Knowledge of Nexis, campaign finance databases, and other programs to track and present data effectively a plus;
Ability to communicate research findings effectively a plus;
Proactive self-starter with a hunger to expand the EMILYs List community, win races, and build a sustainable, progressive America;
Commitment and passion to elect Democratic pro-choice women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.
The salary for this position is $61,000 and comes with a comprehensive benefits package . The starting pay for this position is equal to others at the same level throughout the organization. If you are selected for an interview, you will be contacted directly. No calls, please. Our office is based in Washington, D.C. This position is based in the D.C. office with a hybrid schedule requiring at least 3 days per week in office. About EMILYs List EMILYs List, the nation’s largest resource for women in politics, works to elect Democratic pro-choice women up and down the ballot and across the country with a goal of fighting for our rights and our communities. Over 40 years, EMILYs List has raised over $978 million to help Democratic women win competitive elections by recruiting and training candidates, supporting and helping build strong campaigns, researching the issues that impact women and families, running one of the most impactful independent expenditure operations for Democrats, and turning out women voters to the polls. Since our founding in 1985, we have helped elect the country’s first woman as vice president, 193 women to the House, 29 to the Senate, 22 governors, and over 1,600 women to state and local office. More than 40% of the candidates EMILYs List has helped elect to Congress have been women of color. Visit www.emilyslist.org for more information. EMILYs List is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply. EMILYs List prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran’s status, or any other basis prohibited by applicable law. The above statements are intended to describe the general nature and level of the work being performed by the person holding this position. This is not an exhaustive list of all duties and responsibilities. EMILYs List reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Feb 19, 2026
Full time
SUMMARY Reports to: Senior Director, Campaigns Research Supervisory Responsibilities: None FLSA Status: Non-Exempt Union Position: Yes EMILYs List, the nation’s largest resource for women in politics, is searching for a Campaigns Research Coordinator to join our Campaigns team. The Research Coordinator’s primary responsibilities will be to aid in long-term as well as rapid response projects for campaigns research needs. At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-choice women up and down the ballot. Read on for more details about the job and about EMILYs List.
Essential Job Functions
Write and edit rapid response and longer term candidate research while maintaining timeliness and accuracy;
Work directly with Campaigns team colleagues and individual campaigns to identify, prioritize, conduct, and implement long-term research projects;
Examine policy issues, legislation, campaign finance filings, and other public records;
Complete rapid response assignments and fulfill internal research requests;
Track legislation and votes on key issues;
Track election night returns on primary and general election nights;
Assist campaigns with research projects as needed;
Assist research team members as needed and perform other duties as assigned.
Qualifications
1-3 years of experience in a political/campaign/advocacy research capacity;
Excellent research skills and extremely keen and meticulous attention to detail;
Strong writing, grammar, communication, and organizational skills;
Thorough understanding of current political landscape and strong political judgment;
Proficiency with Microsoft Office Suite, Google Docs;
Knowledge of Nexis, campaign finance databases, and other programs to track and present data effectively a plus;
Ability to communicate research findings effectively a plus;
Proactive self-starter with a hunger to expand the EMILYs List community, win races, and build a sustainable, progressive America;
Commitment and passion to elect Democratic pro-choice women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.
The salary for this position is $61,000 and comes with a comprehensive benefits package . The starting pay for this position is equal to others at the same level throughout the organization. If you are selected for an interview, you will be contacted directly. No calls, please. Our office is based in Washington, D.C. This position is based in the D.C. office with a hybrid schedule requiring at least 3 days per week in office. About EMILYs List EMILYs List, the nation’s largest resource for women in politics, works to elect Democratic pro-choice women up and down the ballot and across the country with a goal of fighting for our rights and our communities. Over 40 years, EMILYs List has raised over $978 million to help Democratic women win competitive elections by recruiting and training candidates, supporting and helping build strong campaigns, researching the issues that impact women and families, running one of the most impactful independent expenditure operations for Democrats, and turning out women voters to the polls. Since our founding in 1985, we have helped elect the country’s first woman as vice president, 193 women to the House, 29 to the Senate, 22 governors, and over 1,600 women to state and local office. More than 40% of the candidates EMILYs List has helped elect to Congress have been women of color. Visit www.emilyslist.org for more information. EMILYs List is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply. EMILYs List prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran’s status, or any other basis prohibited by applicable law. The above statements are intended to describe the general nature and level of the work being performed by the person holding this position. This is not an exhaustive list of all duties and responsibilities. EMILYs List reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Policy Section Administrative Assistant (Administrative Assistant 3) within the Solid Waste Management (SWM) program.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
The successful candidate will be required to work in the office a minimum of two days/week (Wednesday and Thursday) through their probation period. After the probation period, an alternate flex schedule may be negotiated. This position also has the option of working five-days-week in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by March 4, 2026.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will be part of a dynamic and growing Policy Section team in the Solid Waste Management (SWM) program. You will work with peers who are passionate about recycling market development, food waste reduction, organic materials management, and product stewardship. You will also help keep the wheels on the bus by organizing and facilitating meetings, tracking legislative activities, and helping to make sure our public documents meet accessibility and plain language standards. Professional development opportunities include developmental job assignments and attending trainings to increase your knowledge and skills.
What you will do:
Use plain language and complete document accessibility reviews.
Schedule and facilitate virtual meetings with interested parties via Zoom or Teams.
Work with Policy Section to format and send GovDelivery bulletins.
Schedule travel arrangements and process travel paperwork.
Work with contract managers to submit invoices for payment.
Coordinate with other Solid Waste Management Administrative Assistants to ensure full coverage for the program.
Work with staff to ensure records are managed to meet retention requirements.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
High school graduation or GED.
AND
Four (4) years of experience and/or education as described below:
Experience: progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work, which must include the following:
Experience drafting, editing, and formatting correspondence and reports following document accessibility and plain language requirements; delivering responsive, respectful service and building effective working relationships with staff, partners, and the public.
Experience coordinating schedules and supporting in-person and virtual meetings and events, preparing materials, and documenting outcomes to ensure productive collaboration and follow-up.
Experience prioritizing and managing multiple assignments; exercising sound judgment and problem-solving skills; maintaining confidentiality, ethical conduct, and accountability for work quality and timeliness.
Education: in business administration, public administration or closely aligned field
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 years of experience AND 90-119 semester or 135-179 quarter college credits.
Bachelor’s degree or above, in a related field.
Desired Qualifications:
Financial & administrative compliance experience: preparing, reviewing, and tracking purchasing, travel, grants, contracts, and related documentation to ensure accuracy, timeliness, and compliance with agency policies.
Use office software, collaboration tools, virtual platforms, and office systems to support efficient workflow and communication.
Experience providing high-level, confidential administrative support to managers and staff; coordinating daily operations to ensure efficient and effective program delivery.
Experience organizing, maintaining, and safeguarding electronic and paper records in compliance with retention schedules and confidentiality requirements.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Chery Sullivan at chery.sullivan@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Solid Waste Management Program (SWM)
The Solid Waste Management Program's mission is to reduce waste through prevention and reuse, keep toxics out of the environment; and safely manage what remains. The Solid Waste Management program's vision is to transition to a society where waste is viewed as inefficient, and where most wastes and toxic substances have been eliminated, contributing to economic, social, and environmental vitality.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Feb 19, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Policy Section Administrative Assistant (Administrative Assistant 3) within the Solid Waste Management (SWM) program.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
The successful candidate will be required to work in the office a minimum of two days/week (Wednesday and Thursday) through their probation period. After the probation period, an alternate flex schedule may be negotiated. This position also has the option of working five-days-week in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by March 4, 2026.
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will be part of a dynamic and growing Policy Section team in the Solid Waste Management (SWM) program. You will work with peers who are passionate about recycling market development, food waste reduction, organic materials management, and product stewardship. You will also help keep the wheels on the bus by organizing and facilitating meetings, tracking legislative activities, and helping to make sure our public documents meet accessibility and plain language standards. Professional development opportunities include developmental job assignments and attending trainings to increase your knowledge and skills.
What you will do:
Use plain language and complete document accessibility reviews.
Schedule and facilitate virtual meetings with interested parties via Zoom or Teams.
Work with Policy Section to format and send GovDelivery bulletins.
Schedule travel arrangements and process travel paperwork.
Work with contract managers to submit invoices for payment.
Coordinate with other Solid Waste Management Administrative Assistants to ensure full coverage for the program.
Work with staff to ensure records are managed to meet retention requirements.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
High school graduation or GED.
AND
Four (4) years of experience and/or education as described below:
Experience: progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work, which must include the following:
Experience drafting, editing, and formatting correspondence and reports following document accessibility and plain language requirements; delivering responsive, respectful service and building effective working relationships with staff, partners, and the public.
Experience coordinating schedules and supporting in-person and virtual meetings and events, preparing materials, and documenting outcomes to ensure productive collaboration and follow-up.
Experience prioritizing and managing multiple assignments; exercising sound judgment and problem-solving skills; maintaining confidentiality, ethical conduct, and accountability for work quality and timeliness.
Education: in business administration, public administration or closely aligned field
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 years of experience AND 90-119 semester or 135-179 quarter college credits.
Bachelor’s degree or above, in a related field.
Desired Qualifications:
Financial & administrative compliance experience: preparing, reviewing, and tracking purchasing, travel, grants, contracts, and related documentation to ensure accuracy, timeliness, and compliance with agency policies.
Use office software, collaboration tools, virtual platforms, and office systems to support efficient workflow and communication.
Experience providing high-level, confidential administrative support to managers and staff; coordinating daily operations to ensure efficient and effective program delivery.
Experience organizing, maintaining, and safeguarding electronic and paper records in compliance with retention schedules and confidentiality requirements.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Chery Sullivan at chery.sullivan@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Solid Waste Management Program (SWM)
The Solid Waste Management Program's mission is to reduce waste through prevention and reuse, keep toxics out of the environment; and safely manage what remains. The Solid Waste Management program's vision is to transition to a society where waste is viewed as inefficient, and where most wastes and toxic substances have been eliminated, contributing to economic, social, and environmental vitality.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Forms and Records Analyst 2 within the Central Region Office.
Location:
Central Region Office in Union Gap, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position requires on-site work in the office five days per week.
Upon successful completion of initial training and the probationary period, flexible schedule options, including telework up to one day per week, may be available.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by February 16, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will provide records management guidance to Ecology staff and support public records requests by coordinating, retrieving, reviewing, and responding to requested information. You will assist with maintaining records throughout their lifecycle, including organization, retention, transfer, and disposition. This position supports the agency’s mission by delivering high-quality customer service to the public, regional, and field staff, and by providing assistance in all phases of records management and public records disclosure in the Central Region Office.
Strong interpersonal skills, the ability to manage multiple priorities and interruptions, meet deadlines, stay organized, and communicate clearly are crucial for success in this role. Creativity, a positive attitude, and the ability to work both independently and as part of a collaborative team are essential. We are a close-knit office seeking someone who values teamwork, wants to grow professionally, and is motivated to make a meaningful impact in public service.
What you will do:
Review and research files, documents, and electronic data to ensure completeness and accuracy, applying knowledge of all regional activities and sites.
Use the site file database and other agency databases to support daily filing activities, including creating new files, cross-referencing records, preventing duplication, and accurately entering and updating data across multiple systems.
Disposition records per state and agency retention schedules, including entering and updating data in the agency’s Central Records Indexing and Inventorying System (CRIIS) database.
Provide individual training and guidance to regional and field office staff on the proper maintenance and management of agency records during onboarding, throughout employment, and upon separation.
Research requests, locate and retrieve records, review for responsiveness, redact exempt information, create exemption logs, track responses, and compile records into a single response to a requester for public disclosure requests.
Work with staff to identify and search for electronic records responsive to public disclosure requests.
Digitize paper records accurately and completely to support public disclosure requests and other business needs.
Search multiple electronic systems using multiple search parameters to locate responsive agency records and obtain or clarify information for the public and/or staff.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Three (3) years of experience and/or education as described below:
Experience with administrative support, forms, and/or records management.
Education: college-level coursework.
Additional Required Competencies:
Office Records Management: Ability to manage physical and electronic records from creation through disposition, ensuring compliance with retention schedules, agency policies, and legal requirements.
Document and File Organization Demonstrated ability to create, organize, label, audit, and maintain physical and electronic document and file systems, ensuring information is accurate, accessible, and easily retrievable.
Attention to Detail and Accuracy Ability to review records carefully for completeness and accuracy, ensuring proper filing and adherence to policies and retention requirements.
Confidential Information Handling Ability to manage sensitive, confidential, or proprietary information in accordance with legal, regulatory, and agency requirements.
Communication and Customer Service Skill in communicating clearly and professionally with staff, managers, and the public in person, by phone, and in writing to determine needs, explain records and disclosure processes, and provide accurate assistance.
Microsoft Office and Technology Proficiency Proficiency with Microsoft Office applications, including Outlook, Word, Teams, PowerPoint, and basic Excel functions for tracking and routine tasks, with the ability to quickly learn new technologies and databases.
Examples of how to qualify:
3 years of experience.
2 years of experience AND 30-59 semester or 45-89 quarter college credits.
1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
No experience AND 90-119 semester or 135-179 quarter college credits or higher.
Desired Qualifications:
Knowledge of Washington State Public Records and Retention Laws, including the Public Records Act (RCW 42.56), Model Rules (WAC 44-14), Preservation and Destruction of Public Records (RCW 40.14).
Proficiency with Microsoft SharePoint and/or OneNote.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Terra Petropoulos at Terra.Petropoulos@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Feb 05, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Forms and Records Analyst 2 within the Central Region Office.
Location:
Central Region Office in Union Gap, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position requires on-site work in the office five days per week.
Upon successful completion of initial training and the probationary period, flexible schedule options, including telework up to one day per week, may be available.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by February 16, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this role, you will provide records management guidance to Ecology staff and support public records requests by coordinating, retrieving, reviewing, and responding to requested information. You will assist with maintaining records throughout their lifecycle, including organization, retention, transfer, and disposition. This position supports the agency’s mission by delivering high-quality customer service to the public, regional, and field staff, and by providing assistance in all phases of records management and public records disclosure in the Central Region Office.
Strong interpersonal skills, the ability to manage multiple priorities and interruptions, meet deadlines, stay organized, and communicate clearly are crucial for success in this role. Creativity, a positive attitude, and the ability to work both independently and as part of a collaborative team are essential. We are a close-knit office seeking someone who values teamwork, wants to grow professionally, and is motivated to make a meaningful impact in public service.
What you will do:
Review and research files, documents, and electronic data to ensure completeness and accuracy, applying knowledge of all regional activities and sites.
Use the site file database and other agency databases to support daily filing activities, including creating new files, cross-referencing records, preventing duplication, and accurately entering and updating data across multiple systems.
Disposition records per state and agency retention schedules, including entering and updating data in the agency’s Central Records Indexing and Inventorying System (CRIIS) database.
Provide individual training and guidance to regional and field office staff on the proper maintenance and management of agency records during onboarding, throughout employment, and upon separation.
Research requests, locate and retrieve records, review for responsiveness, redact exempt information, create exemption logs, track responses, and compile records into a single response to a requester for public disclosure requests.
Work with staff to identify and search for electronic records responsive to public disclosure requests.
Digitize paper records accurately and completely to support public disclosure requests and other business needs.
Search multiple electronic systems using multiple search parameters to locate responsive agency records and obtain or clarify information for the public and/or staff.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Three (3) years of experience and/or education as described below:
Experience with administrative support, forms, and/or records management.
Education: college-level coursework.
Additional Required Competencies:
Office Records Management: Ability to manage physical and electronic records from creation through disposition, ensuring compliance with retention schedules, agency policies, and legal requirements.
Document and File Organization Demonstrated ability to create, organize, label, audit, and maintain physical and electronic document and file systems, ensuring information is accurate, accessible, and easily retrievable.
Attention to Detail and Accuracy Ability to review records carefully for completeness and accuracy, ensuring proper filing and adherence to policies and retention requirements.
Confidential Information Handling Ability to manage sensitive, confidential, or proprietary information in accordance with legal, regulatory, and agency requirements.
Communication and Customer Service Skill in communicating clearly and professionally with staff, managers, and the public in person, by phone, and in writing to determine needs, explain records and disclosure processes, and provide accurate assistance.
Microsoft Office and Technology Proficiency Proficiency with Microsoft Office applications, including Outlook, Word, Teams, PowerPoint, and basic Excel functions for tracking and routine tasks, with the ability to quickly learn new technologies and databases.
Examples of how to qualify:
3 years of experience.
2 years of experience AND 30-59 semester or 45-89 quarter college credits.
1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
No experience AND 90-119 semester or 135-179 quarter college credits or higher.
Desired Qualifications:
Knowledge of Washington State Public Records and Retention Laws, including the Public Records Act (RCW 42.56), Model Rules (WAC 44-14), Preservation and Destruction of Public Records (RCW 40.14).
Proficiency with Microsoft SharePoint and/or OneNote.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Terra Petropoulos at Terra.Petropoulos@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Organization Overview
America Votes is the coordination hub of the progressive community. We lead collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections, and protect every American's right to vote. Our organization works nationally and in more than 20 states to provide a range of services to our partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states.
Commitment to Racial Equity
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
WASHINGTON, DC PROGRAM
Interns at America Votes in Washington, DC get an inside look at how our coalition operates year-round and to connect with some of the most influential issue organizations in the country. Our interns have the opportunity to work with both our national and state teams while learning new skills and getting a taste of different areas of work, including field, communications, and other projects. We also offer more than the typical "9-to-6" experience with occasional opportunities outside the office, including trainings, events with our partners, and virtual networking with staff.
America Votes is always looking to recruit motivated individuals who can adapt quickly in a fast-paced organization. We are currently accepting applications for Spring 2026 interns and ask that interns be able to work at least 15 hours per week. Interns are compensated with $17.95 per hour, and we are happy to work with you in securing college credit through your academic institution. This posting will remain open until the position is filled and applications may be reviewed on a rolling basis.
Position Description
As a leading progressive organization, America Votes is committed to helping mentor the rising stars of the progressive movement. Interns for America Votes will be heavily involved with the day-to-day operations and will learn who America Votes is and how we operate. Our goal is to recruit smart, hardworking interns that will be able to manage in a small, fast-paced organization.
What You'll Do
Your objectives as an intern will be twofold: 1) to support the success of key internally- and externally-facing projects, critical to AV's success, and 2) to build the skills, capacity, and confidence to grow as a rising professional in the progressive sector. Your specific projects and responsibilities will vary, but will likely include a mix of desktop research, communications, meeting/convening preparation, and project management. You will report to one of our managers or organizational leaders, who will measure your success primarily by achievement of your individual goals, "client" satisfaction (i.e., feedback from AV staff who are the main owners of your projects), and contribution to our culture.
Examples of potential projects include:
Tracking electoral races at the federal and state level.
Copy editing and formatting internal and external products.
Working on various state-based projects on voting rights and election laws
Assisting with job postings.
Helping prepare for AV's annual State Summit, including supporting preparation for panel discussions and keynote speeches
Creating graphics for donor briefings
Providing support for People Operations activities, including day-to-day administrative and logistics tasks.
Other responsibilities as assigned
In addition to learning new skills and concepts, you will get to see how America Votes and other progressive organizations operate both nationally and at the state level.
Who you are
To be successful in your internship, you will excel in five areas.
Organized and detailed self-starter: You bring a passion for making things work well and an ability to handle a significant volume of work impeccably in a high-performing environment, including strategically prioritizing the most important and impactful work while keeping the other items moving or explicitly placing them on the backburner. You've got a solid system for getting things done, and it gets-things-done! You are able to track multiple work streams at once, know where you are with any given project, and your work is trusted to be accurate, complete and timely, including follow-up and follow-through.
A strong problem solver and rigorous thinker: You consistently anticipate challenges, troubleshoot problems, and can devise creative, pragmatic solutions to help us move forward by identifying and resolving underlying issues. You work to solve problems as they arise while also brainstorming ways to mitigate future problems or issues. You are solutions-oriented and flexible in your approach.
Interpersonal and relational skills: You are able to quickly build a connection with others in a way that supports effective collaboration. You have an enthusiasm for meeting and engaging with people and can empathize with the communities we serve. You are able to put people at ease, especially across lines of difference or power. You listen closely to understand needs or concerns and take steps based on that input. You are known for being reliable, solution-oriented, and kind.
Demonstrated commitment to racial and gender identity equity: You understand the impact of systemic and implicit biases related to race and gender identity that can play out in the workplace. You effectively develop and build relationships across lines of difference and power and can proactively spot issues of equity and inclusion in your work. You demonstrate the ability to hear, reflect, act on, and learn from feedback re: identity and equity.
Exceptional written and digital communications skills: You organize and share information effectively - whether writing an internal email or delivering a presentation. You communicate well with others, including sharing context and asking questions to understand others' perspectives. In your written communications, you are keenly aware of the power of language and representation, including using references and compelling stories that speak to the experiences of a diverse audience, particularly the communities we aim to reach. If asked, you can learn, internalize, and incorporate our "voice" across platforms.
We understand that candidates will be stronger in some areas of this role more than others. Please don't let that stop you from applying!
Location
The Spring 2026 internship program will be conducted virtually, but interns must be based in the United States and will be expected to work East Coast hours. Interns are required to have regular access to a personal computer, with reliable internet access and a webcam for the duration of the internship due to the virtual nature.
To Apply
All applicants who are interested in the internship at America Votes need to submit their resume, cover letter and references via the application form. Applications are being accepted for Spring 2026. Please indicate in your cover letter your availability from March through May 2026. If accepted into the America Votes Internship Program, you will be asked to work a minimum of 15 hours a week between the hours of 9 a.m. - 6 p.m ET.
Interviews will be conducted on a rolling basis and this application form will remain open until all slots have been filled.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Feb 02, 2026
Intern
Organization Overview
America Votes is the coordination hub of the progressive community. We lead collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections, and protect every American's right to vote. Our organization works nationally and in more than 20 states to provide a range of services to our partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states.
Commitment to Racial Equity
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
WASHINGTON, DC PROGRAM
Interns at America Votes in Washington, DC get an inside look at how our coalition operates year-round and to connect with some of the most influential issue organizations in the country. Our interns have the opportunity to work with both our national and state teams while learning new skills and getting a taste of different areas of work, including field, communications, and other projects. We also offer more than the typical "9-to-6" experience with occasional opportunities outside the office, including trainings, events with our partners, and virtual networking with staff.
America Votes is always looking to recruit motivated individuals who can adapt quickly in a fast-paced organization. We are currently accepting applications for Spring 2026 interns and ask that interns be able to work at least 15 hours per week. Interns are compensated with $17.95 per hour, and we are happy to work with you in securing college credit through your academic institution. This posting will remain open until the position is filled and applications may be reviewed on a rolling basis.
Position Description
As a leading progressive organization, America Votes is committed to helping mentor the rising stars of the progressive movement. Interns for America Votes will be heavily involved with the day-to-day operations and will learn who America Votes is and how we operate. Our goal is to recruit smart, hardworking interns that will be able to manage in a small, fast-paced organization.
What You'll Do
Your objectives as an intern will be twofold: 1) to support the success of key internally- and externally-facing projects, critical to AV's success, and 2) to build the skills, capacity, and confidence to grow as a rising professional in the progressive sector. Your specific projects and responsibilities will vary, but will likely include a mix of desktop research, communications, meeting/convening preparation, and project management. You will report to one of our managers or organizational leaders, who will measure your success primarily by achievement of your individual goals, "client" satisfaction (i.e., feedback from AV staff who are the main owners of your projects), and contribution to our culture.
Examples of potential projects include:
Tracking electoral races at the federal and state level.
Copy editing and formatting internal and external products.
Working on various state-based projects on voting rights and election laws
Assisting with job postings.
Helping prepare for AV's annual State Summit, including supporting preparation for panel discussions and keynote speeches
Creating graphics for donor briefings
Providing support for People Operations activities, including day-to-day administrative and logistics tasks.
Other responsibilities as assigned
In addition to learning new skills and concepts, you will get to see how America Votes and other progressive organizations operate both nationally and at the state level.
Who you are
To be successful in your internship, you will excel in five areas.
Organized and detailed self-starter: You bring a passion for making things work well and an ability to handle a significant volume of work impeccably in a high-performing environment, including strategically prioritizing the most important and impactful work while keeping the other items moving or explicitly placing them on the backburner. You've got a solid system for getting things done, and it gets-things-done! You are able to track multiple work streams at once, know where you are with any given project, and your work is trusted to be accurate, complete and timely, including follow-up and follow-through.
A strong problem solver and rigorous thinker: You consistently anticipate challenges, troubleshoot problems, and can devise creative, pragmatic solutions to help us move forward by identifying and resolving underlying issues. You work to solve problems as they arise while also brainstorming ways to mitigate future problems or issues. You are solutions-oriented and flexible in your approach.
Interpersonal and relational skills: You are able to quickly build a connection with others in a way that supports effective collaboration. You have an enthusiasm for meeting and engaging with people and can empathize with the communities we serve. You are able to put people at ease, especially across lines of difference or power. You listen closely to understand needs or concerns and take steps based on that input. You are known for being reliable, solution-oriented, and kind.
Demonstrated commitment to racial and gender identity equity: You understand the impact of systemic and implicit biases related to race and gender identity that can play out in the workplace. You effectively develop and build relationships across lines of difference and power and can proactively spot issues of equity and inclusion in your work. You demonstrate the ability to hear, reflect, act on, and learn from feedback re: identity and equity.
Exceptional written and digital communications skills: You organize and share information effectively - whether writing an internal email or delivering a presentation. You communicate well with others, including sharing context and asking questions to understand others' perspectives. In your written communications, you are keenly aware of the power of language and representation, including using references and compelling stories that speak to the experiences of a diverse audience, particularly the communities we aim to reach. If asked, you can learn, internalize, and incorporate our "voice" across platforms.
We understand that candidates will be stronger in some areas of this role more than others. Please don't let that stop you from applying!
Location
The Spring 2026 internship program will be conducted virtually, but interns must be based in the United States and will be expected to work East Coast hours. Interns are required to have regular access to a personal computer, with reliable internet access and a webcam for the duration of the internship due to the virtual nature.
To Apply
All applicants who are interested in the internship at America Votes need to submit their resume, cover letter and references via the application form. Applications are being accepted for Spring 2026. Please indicate in your cover letter your availability from March through May 2026. If accepted into the America Votes Internship Program, you will be asked to work a minimum of 15 hours a week between the hours of 9 a.m. - 6 p.m ET.
Interviews will be conducted on a rolling basis and this application form will remain open until all slots have been filled.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Entravision is a leading global advertising, media and ad-tech solutions company connecting brands to consumers by representing top platforms and publishers. Our service portfolio enables high-performance campaigns while using highly competitive audience reach, cutting-edge mobile programmatic solutions, machine-learned bidding algorithms and demand-side platforms on a global scale.
In the US, Entravision is a leader in Hispanic marketing & media solutions serving both local and national Clients for more than 25 years. Our unique portfolio includes primarily Spanish language TV & Radio broadcast assets across 35 markets, an exclusive audio network & streaming platform, and a robust mix of curated digital & social media content solutions.
Promotions Van Driver TV & RD
Los Angeles, CA | Part Time
COMPENSATION RANGE: 20.00 - 25.00
The Promotions department is the direct link to the Programming and Sales Department while serving as the Local Marketing representative to the listeners. Responsible for weekly team van assignments and client van appearances, setting up station events, interacting with station listeners, and driving station vehicles.
Job Description/Responsibilities:
Coordination/execution of drive-time assignments/station client event appearances
Responsible for building strong relationships with clients/station listeners
Set up/breakdown of station events
Assist with coordination of vehicle maintenance
Event reporting
Requirements/Qualifications:
Strong interpersonal, communication and writing skills
Experience in radio preferred
Bilingual (English/Spanish) preferred
Must be able to lift 40lbs.
POSITION TYPE/EXPECTED HOURS OF WORK This is a Part Time position. Must be willing to work long hours, weekends, evenings, and holidays. Actual hours and schedule may vary. SUPERVISORY RESPONSIBILITY Reports directly to SVP, General Manager Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees. Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply
Jan 30, 2026
Part time
Entravision is a leading global advertising, media and ad-tech solutions company connecting brands to consumers by representing top platforms and publishers. Our service portfolio enables high-performance campaigns while using highly competitive audience reach, cutting-edge mobile programmatic solutions, machine-learned bidding algorithms and demand-side platforms on a global scale.
In the US, Entravision is a leader in Hispanic marketing & media solutions serving both local and national Clients for more than 25 years. Our unique portfolio includes primarily Spanish language TV & Radio broadcast assets across 35 markets, an exclusive audio network & streaming platform, and a robust mix of curated digital & social media content solutions.
Promotions Van Driver TV & RD
Los Angeles, CA | Part Time
COMPENSATION RANGE: 20.00 - 25.00
The Promotions department is the direct link to the Programming and Sales Department while serving as the Local Marketing representative to the listeners. Responsible for weekly team van assignments and client van appearances, setting up station events, interacting with station listeners, and driving station vehicles.
Job Description/Responsibilities:
Coordination/execution of drive-time assignments/station client event appearances
Responsible for building strong relationships with clients/station listeners
Set up/breakdown of station events
Assist with coordination of vehicle maintenance
Event reporting
Requirements/Qualifications:
Strong interpersonal, communication and writing skills
Experience in radio preferred
Bilingual (English/Spanish) preferred
Must be able to lift 40lbs.
POSITION TYPE/EXPECTED HOURS OF WORK This is a Part Time position. Must be willing to work long hours, weekends, evenings, and holidays. Actual hours and schedule may vary. SUPERVISORY RESPONSIBILITY Reports directly to SVP, General Manager Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees. Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply
Campus Location: Wichita, KS - WSU Main Campus
Work Schedule: Dependent upon assigned course schedule.
Export Compliance Requirement: No export control requirement.
Job Story:
The Department of Sport and Leadership Studies housed in the College of Applied Studies at Wichita State University invites applications for a full-time position to teach undergraduate and graduate students within its Sport Management degree programs (B.A. and M.Ed.). The Assistant Educator is a full-time, non-tenure-track faculty position that will teach, advise, mentor and recruit undergraduate and graduate students to the department’s academic programs, as well as provide service to the department, college, university, and profession. The Assistant Educator will teach courses at the undergraduate and graduate levels using various instructional deliveries (e.g., traditional (face-to-face), hybrid, and fully online); foster applied learning into the course design; engage with industry and the local business community on applied learning projects; and perform other service activities (e.g., committees, student mentorship, recruitment and retention, outreach). Serving more than 250 majors, the Department of Sport and Leadership Studies houses three degree programs, including the COSMA-accredited bachelor’s and master’s degrees in sport management. The department is comprised of seven faculty and two staff members. It has established itself as a national leader in sport management education, curricular innovation, applied learning, and student outreach and support. The position is an annually renewable, nine-month appointment starting August 2, 2026. It is not eligible for a fully remote work status. Salary is $50,000 (non-negotiable). Opportunities for summer teaching may be available contingent on funding and enrollment demand.
Job Summary:
Teach courses at the undergraduate and graduate levels using various instructional deliveries (e.g., traditional (face-to-face), hybrid, and fully online). To foster applied learning into the course design and engage with industry and local business community applied projects. To engage in active involvement in committees, student mentorship, recruitment and retention initiative, outreach activities, etc.
Essential Functions:
Meet expectations for teaching and service, as set forth by the department and college.
Job Duties:
Core positions responsibilities include the following: 1) Teaching: develop and teach undergraduate and graduate courses based on expertise/experience and departmental need in the sport management (B.A. and M.Ed.) degree programs. This includes designing curriculum and instructional materials, delivering high-quality instruction in various modalities (e.g., in-person, online, or hybrid), and assessing student learning. The faculty member will mentor students as appropriate and may supervise applied learning opportunities as needed. Regular office hours are also required. 2) Service: Participate in service activities within the department, college, and university, as well as in professional organizations. Service duties include committee work, curriculum development, program assessment, student recruitment, and community outreach. The faculty member will contribute to the governance and strategic initiatives for the department and college and may also engage in service to the broader profession. 3) Other: Fulfill other duties as assigned, in accordance with the faculty member’s talents and departmental needs. This includes developing, fostering, and maintaining relations with industry practitioners. All Wichita State faculty are expected to uphold professional and ethical standards in teaching, service, or community engagement activities. There are no research expectations of the faculty member in this non-tenure track role.
Faculty Requirements
Graduate degree in sport management, business, leadership studies, education, or related field by August 2, 2026.
Demonstrated potential for effective teaching of undergraduate and/or graduate students in sport management. Evidence may include prior teaching experience, student evaluations, teaching awards, prior mentoring experience, or a teaching philosophy that reflects best practices in instruction.
Evidence of supporting student development and recruitment.
Evidence of industry experience directly aligned to sport management academic programs.
Knowledge, Skills and Abilities:
Commitment to promoting and supporting student centeredness as well as professional development.
Knowledge of COSMA accreditation (sport management) and/or program assessment.
Ability to accommodate a variety of learning styles and strategies in instructional delivery and learning activities, including online and blended learning, flexible teaching methods, and applied learning approaches.
Communication and interpersonal skills to work effectively with students and colleagues.
Ability to successfully recruit and develop students.
Ability to work collaboratively with other faculty, staff, and professionals.
Commitment to building a welcoming environment for colleagues and students.
Preferred Qualifications:
Evidence of the ability to teach in three or more of the topic areas defined as part of the COSMA Common Professional Component
Two or more years of experience within the sport management field
Additional Information:
To apply, please complete the Faculty Profile including the names and contact information for three (3) professional references and be prepared to upload the following documents: 1. Cover letter: A letter of application addressing how the candidate’s qualifications and experience align with the position. 2. Curriculum vitae 3. Teaching statement: A statement (1-2 pages) describing teaching approach and experience (including course topics the candidate can teach, mentoring experience, and any evidence of teaching effectiveness). 4. Optional Materials: Evaluations, teaching artifacts (Upload as Other Faculty Document 1) Review of applications will begin immediately and will continue until the position is filled. For best consideration, please submit all materials by Oct. 27, 2025. The start date for this appointment is August 2, 2026.
Physical Requirements:
Ability to remain in a stationary position – Frequent 60-90%; Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators – Frequent 60-90%
Additional Physical Requirement:
Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.
Jan 30, 2026
Full time
Campus Location: Wichita, KS - WSU Main Campus
Work Schedule: Dependent upon assigned course schedule.
Export Compliance Requirement: No export control requirement.
Job Story:
The Department of Sport and Leadership Studies housed in the College of Applied Studies at Wichita State University invites applications for a full-time position to teach undergraduate and graduate students within its Sport Management degree programs (B.A. and M.Ed.). The Assistant Educator is a full-time, non-tenure-track faculty position that will teach, advise, mentor and recruit undergraduate and graduate students to the department’s academic programs, as well as provide service to the department, college, university, and profession. The Assistant Educator will teach courses at the undergraduate and graduate levels using various instructional deliveries (e.g., traditional (face-to-face), hybrid, and fully online); foster applied learning into the course design; engage with industry and the local business community on applied learning projects; and perform other service activities (e.g., committees, student mentorship, recruitment and retention, outreach). Serving more than 250 majors, the Department of Sport and Leadership Studies houses three degree programs, including the COSMA-accredited bachelor’s and master’s degrees in sport management. The department is comprised of seven faculty and two staff members. It has established itself as a national leader in sport management education, curricular innovation, applied learning, and student outreach and support. The position is an annually renewable, nine-month appointment starting August 2, 2026. It is not eligible for a fully remote work status. Salary is $50,000 (non-negotiable). Opportunities for summer teaching may be available contingent on funding and enrollment demand.
Job Summary:
Teach courses at the undergraduate and graduate levels using various instructional deliveries (e.g., traditional (face-to-face), hybrid, and fully online). To foster applied learning into the course design and engage with industry and local business community applied projects. To engage in active involvement in committees, student mentorship, recruitment and retention initiative, outreach activities, etc.
Essential Functions:
Meet expectations for teaching and service, as set forth by the department and college.
Job Duties:
Core positions responsibilities include the following: 1) Teaching: develop and teach undergraduate and graduate courses based on expertise/experience and departmental need in the sport management (B.A. and M.Ed.) degree programs. This includes designing curriculum and instructional materials, delivering high-quality instruction in various modalities (e.g., in-person, online, or hybrid), and assessing student learning. The faculty member will mentor students as appropriate and may supervise applied learning opportunities as needed. Regular office hours are also required. 2) Service: Participate in service activities within the department, college, and university, as well as in professional organizations. Service duties include committee work, curriculum development, program assessment, student recruitment, and community outreach. The faculty member will contribute to the governance and strategic initiatives for the department and college and may also engage in service to the broader profession. 3) Other: Fulfill other duties as assigned, in accordance with the faculty member’s talents and departmental needs. This includes developing, fostering, and maintaining relations with industry practitioners. All Wichita State faculty are expected to uphold professional and ethical standards in teaching, service, or community engagement activities. There are no research expectations of the faculty member in this non-tenure track role.
Faculty Requirements
Graduate degree in sport management, business, leadership studies, education, or related field by August 2, 2026.
Demonstrated potential for effective teaching of undergraduate and/or graduate students in sport management. Evidence may include prior teaching experience, student evaluations, teaching awards, prior mentoring experience, or a teaching philosophy that reflects best practices in instruction.
Evidence of supporting student development and recruitment.
Evidence of industry experience directly aligned to sport management academic programs.
Knowledge, Skills and Abilities:
Commitment to promoting and supporting student centeredness as well as professional development.
Knowledge of COSMA accreditation (sport management) and/or program assessment.
Ability to accommodate a variety of learning styles and strategies in instructional delivery and learning activities, including online and blended learning, flexible teaching methods, and applied learning approaches.
Communication and interpersonal skills to work effectively with students and colleagues.
Ability to successfully recruit and develop students.
Ability to work collaboratively with other faculty, staff, and professionals.
Commitment to building a welcoming environment for colleagues and students.
Preferred Qualifications:
Evidence of the ability to teach in three or more of the topic areas defined as part of the COSMA Common Professional Component
Two or more years of experience within the sport management field
Additional Information:
To apply, please complete the Faculty Profile including the names and contact information for three (3) professional references and be prepared to upload the following documents: 1. Cover letter: A letter of application addressing how the candidate’s qualifications and experience align with the position. 2. Curriculum vitae 3. Teaching statement: A statement (1-2 pages) describing teaching approach and experience (including course topics the candidate can teach, mentoring experience, and any evidence of teaching effectiveness). 4. Optional Materials: Evaluations, teaching artifacts (Upload as Other Faculty Document 1) Review of applications will begin immediately and will continue until the position is filled. For best consideration, please submit all materials by Oct. 27, 2025. The start date for this appointment is August 2, 2026.
Physical Requirements:
Ability to remain in a stationary position – Frequent 60-90%; Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators – Frequent 60-90%
Additional Physical Requirement:
Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.
Department: LAS Advising Center
Campus Location: Wichita, KS - WSU Main Campus
Pay: Range begins at $20.48 and can be adjusted based on experience
Work Schedule: Monday-Friday 8-5
Export Compliance Requirement: No export control requirement.
Job Story:
Are you passionate about guiding students through their academic journey and helping them succeed? If you thrive in a dynamic, student-centered environment and are excited about providing the tools and resources to help students achieve their goals, this is the role for you.
Job Summary:
Advises students concerning their academic plans, progress, and academic and career goals in order to assist students in making personal education decisions and meeting graduation requirements. Interprets student needs and provides individualized service and assistance while maintaining confidentiality. Provides administrative support for department programs and services.
Essential Functions:
Provides students with information on how to complete their college degree and refers students to appropriate campus and community services and resources when needed. Serves as a resource person to faculty and others with regard to all academic policies and procedures. Assists in the development of and participates in recruitment and retention activities related to the student population such as monitoring educational progress and/or providing application or other assistance. May maintain confidential student records and personal information. Conducts credit and/or non-credit bearing seminars, classes, workshops or orientation sessions for students on academic, career and personal success strategies and other group activities.
Job Duties:
What You’ll Do: You’ll work closely with College of Liberal Arts & Sciences, providing holistic support that goes beyond course selection. You’ll be: • Collaborative: Partnering with faculty members to align academic advising with degree programs and creative industry standards. • Resourceful: Connecting students to campus resources that support academic success, mental health, and career readiness. • Guiding Careers: Helping students identify degree paths that fit their unique skills, passions, and long-term career goals. • Hands-On: Assisting with everything from building personalized four-year plans and graduation checkouts to communication and outreach strategies. • Student-Focused: Being available to students when they need guidance, encouraging them to seek help, and referring them to the right resources or people when needed. • Structured & Proactive: Managing your caseload with exceptional organization, anticipating student needs, and taking initiative on projects.
Required Education and Experience:
Master's degree in related field
Two (2) years of experience in academic advising or related field One (1) year of experience in business, finance, project management or related field
Required License/Certifications/Training:
None
Knowledge, Skills and Abilities:
Familiarity with all LAS undergraduate programs in order to recruit new students and advise current students through graduation.
Knowledge in the use of Degree Works degree audit, Banner, Navigate, Perceptive Content and other platforms and applications. required for day-to-day advising.
Familiarity with WSU student resources.
Strong written and oral communication skills.
Preferred Qualifications:
Experience teaching at a post-secondary level
Additional Information:
Review of applications will begin in mid-January and we anticipate that interviews will take place in February of 2026.
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.
Jan 30, 2026
Full time
Department: LAS Advising Center
Campus Location: Wichita, KS - WSU Main Campus
Pay: Range begins at $20.48 and can be adjusted based on experience
Work Schedule: Monday-Friday 8-5
Export Compliance Requirement: No export control requirement.
Job Story:
Are you passionate about guiding students through their academic journey and helping them succeed? If you thrive in a dynamic, student-centered environment and are excited about providing the tools and resources to help students achieve their goals, this is the role for you.
Job Summary:
Advises students concerning their academic plans, progress, and academic and career goals in order to assist students in making personal education decisions and meeting graduation requirements. Interprets student needs and provides individualized service and assistance while maintaining confidentiality. Provides administrative support for department programs and services.
Essential Functions:
Provides students with information on how to complete their college degree and refers students to appropriate campus and community services and resources when needed. Serves as a resource person to faculty and others with regard to all academic policies and procedures. Assists in the development of and participates in recruitment and retention activities related to the student population such as monitoring educational progress and/or providing application or other assistance. May maintain confidential student records and personal information. Conducts credit and/or non-credit bearing seminars, classes, workshops or orientation sessions for students on academic, career and personal success strategies and other group activities.
Job Duties:
What You’ll Do: You’ll work closely with College of Liberal Arts & Sciences, providing holistic support that goes beyond course selection. You’ll be: • Collaborative: Partnering with faculty members to align academic advising with degree programs and creative industry standards. • Resourceful: Connecting students to campus resources that support academic success, mental health, and career readiness. • Guiding Careers: Helping students identify degree paths that fit their unique skills, passions, and long-term career goals. • Hands-On: Assisting with everything from building personalized four-year plans and graduation checkouts to communication and outreach strategies. • Student-Focused: Being available to students when they need guidance, encouraging them to seek help, and referring them to the right resources or people when needed. • Structured & Proactive: Managing your caseload with exceptional organization, anticipating student needs, and taking initiative on projects.
Required Education and Experience:
Master's degree in related field
Two (2) years of experience in academic advising or related field One (1) year of experience in business, finance, project management or related field
Required License/Certifications/Training:
None
Knowledge, Skills and Abilities:
Familiarity with all LAS undergraduate programs in order to recruit new students and advise current students through graduation.
Knowledge in the use of Degree Works degree audit, Banner, Navigate, Perceptive Content and other platforms and applications. required for day-to-day advising.
Familiarity with WSU student resources.
Strong written and oral communication skills.
Preferred Qualifications:
Experience teaching at a post-secondary level
Additional Information:
Review of applications will begin in mid-January and we anticipate that interviews will take place in February of 2026.
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.
Department: Workforce, Professional and Community Education
Campus Location: Wichita, KS - WSU Metroplex
Pay: $42,608 and commensurate with experience
Work Schedule: M-F, 8:00 am - 5:00 pm, Occasional evening and weekends
Export Compliance Requirement: No export control requirement.
Job Story:
The NEW Coordinator of Badges and Microcredential Initiatives will have a pivotal role in enhancing WSU educational offerings, and meeting the evolving needs of learners and employers. Audiences include degree and non-degree seeking students, community members, and employers. Key areas of responsibility for this position include (1) communication and training, (2) data analysis, assessment, and reporting, (3) badge/microcredential registration, issuance, and management.
Job Summary:
Develops and implements plans and programs, ensuring all service standards and defined University goals are met. Oversees daily operational activities including record management and regulatory compliance. Coordinates day-today advising, retention, marketing, advocacy, training, and strategic initiatives.
Essential Functions:
• Oversee the proposal process. Establish program plans, management tools and reporting capabilities. Perform research and develop metrics to measure program success against program goals. • Engage with leadership, faculty, staff and/or other community partners to build programming that helps to achieve targeted outcomes. Cultivate existing and identify new opportunities for partnerships, collaborations, and service enhancements. • Analyze data to determine achievement with assigned goals and compliance with rules and regulations. Communicate and document program results, quality outcomes, and progress metrics to stakeholders. • Assist with the development and coordination with related departments to facilitate recruitment, outreach, communications, and/or marketing of related programs and services. • Collaborate with University staff and students to foster program success, and provides program communications, status reports, and services throughout the enrollment and registration process. Monitor compliance with program rules and regulations, provides status updates, and monitors student academic progress as required.
Job Duties:
25% - Micro-credential/Badge Development: Work with departments on micro-credentials proposals; Maintain the micro-credential proposal form and approval workflows; 25%-Registration Management: Reconcile enrollment records across Reporting Services, with physical forms. Coordinate with Financial Aid and Financial Operations as necessary to resolve registration issues. Assist with technical or registration issues by working with the Helpdesk, IT, Admissions and the Registrar’s Office. Communicate semester start dates and enrollment reminders to badge instructors, monitor enrollment, and coordinates with the Instructional Design and Access (IDA) team for Blackboard-related issues. Teaching commitments are confirmed each semester, and EPAFs are submitted for instructor payment. On daily basis, report badge enrollment to the Provost, Registrar and Admission offices. 25% - Learner Services: Monitors workforce@wichita.edu and responds to learner questions. Ensure enrolled students receive course access emails. Assist with technical or registration issues by working with the Helpdesk, IT, or the Registrar’s Office. Work with badge issuer platform to ensure badges and micro-credential are issued to completers in a timely fashion. Educate learner/earners on micro-credential opportunities and ways to promote competencies through earned badges. Update , distribute , collect a course evaluation at the end of each course. 25% - Communication and Marketing: Work with the WPCE communications manager on an annual marketing plan to promote and build awareness of micro-credential programs; update website and catalog content.
Required Education and Experience:
High school diploma or equivalent
Six (6) years coordinating complex projects and/or developing programs, every 30 hours of college coursework may be substituted for one (1) year of experience.
Knowledge, Skills and Abilities:
Successful and demonstrated experience with program management and/or development of new projects or initiatives.
Demonstrated good judgment in decision-making, organization, program evaluation and assessment
Excellent communication, time-management, and organizational abilities.
Demonstrated ability to build and maintain positive professional relationships.
Demonstrated ability to work as part of a team.
Skilled in identifying problems and proposing practical, evidence-based solutions.
Proficient in the use of Microsoft Office Suite and data management tools (e.g., Excel, Word, student information systems, CRM platforms).
Preferred Qualifications:
Bachelor's Degree
Professional experience in higher education, university systems, academic operations, and enrollment processes.
Knowledge of student recruitment, support services, and best practices in educational program outreach.
Professional training, marketing/communication, and/or community engagement experience.
Physical Requirements:
Ability to remain in a stationary position. Frequent 60-90% Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Frequent 60-90% Ability to communicate with others and accurately exchange information. Frequent 60-90% Ability to interpret effectively, accurately and impartially, both receptively and expressively. Frequent 60-90%
Jan 30, 2026
Full time
Department: Workforce, Professional and Community Education
Campus Location: Wichita, KS - WSU Metroplex
Pay: $42,608 and commensurate with experience
Work Schedule: M-F, 8:00 am - 5:00 pm, Occasional evening and weekends
Export Compliance Requirement: No export control requirement.
Job Story:
The NEW Coordinator of Badges and Microcredential Initiatives will have a pivotal role in enhancing WSU educational offerings, and meeting the evolving needs of learners and employers. Audiences include degree and non-degree seeking students, community members, and employers. Key areas of responsibility for this position include (1) communication and training, (2) data analysis, assessment, and reporting, (3) badge/microcredential registration, issuance, and management.
Job Summary:
Develops and implements plans and programs, ensuring all service standards and defined University goals are met. Oversees daily operational activities including record management and regulatory compliance. Coordinates day-today advising, retention, marketing, advocacy, training, and strategic initiatives.
Essential Functions:
• Oversee the proposal process. Establish program plans, management tools and reporting capabilities. Perform research and develop metrics to measure program success against program goals. • Engage with leadership, faculty, staff and/or other community partners to build programming that helps to achieve targeted outcomes. Cultivate existing and identify new opportunities for partnerships, collaborations, and service enhancements. • Analyze data to determine achievement with assigned goals and compliance with rules and regulations. Communicate and document program results, quality outcomes, and progress metrics to stakeholders. • Assist with the development and coordination with related departments to facilitate recruitment, outreach, communications, and/or marketing of related programs and services. • Collaborate with University staff and students to foster program success, and provides program communications, status reports, and services throughout the enrollment and registration process. Monitor compliance with program rules and regulations, provides status updates, and monitors student academic progress as required.
Job Duties:
25% - Micro-credential/Badge Development: Work with departments on micro-credentials proposals; Maintain the micro-credential proposal form and approval workflows; 25%-Registration Management: Reconcile enrollment records across Reporting Services, with physical forms. Coordinate with Financial Aid and Financial Operations as necessary to resolve registration issues. Assist with technical or registration issues by working with the Helpdesk, IT, Admissions and the Registrar’s Office. Communicate semester start dates and enrollment reminders to badge instructors, monitor enrollment, and coordinates with the Instructional Design and Access (IDA) team for Blackboard-related issues. Teaching commitments are confirmed each semester, and EPAFs are submitted for instructor payment. On daily basis, report badge enrollment to the Provost, Registrar and Admission offices. 25% - Learner Services: Monitors workforce@wichita.edu and responds to learner questions. Ensure enrolled students receive course access emails. Assist with technical or registration issues by working with the Helpdesk, IT, or the Registrar’s Office. Work with badge issuer platform to ensure badges and micro-credential are issued to completers in a timely fashion. Educate learner/earners on micro-credential opportunities and ways to promote competencies through earned badges. Update , distribute , collect a course evaluation at the end of each course. 25% - Communication and Marketing: Work with the WPCE communications manager on an annual marketing plan to promote and build awareness of micro-credential programs; update website and catalog content.
Required Education and Experience:
High school diploma or equivalent
Six (6) years coordinating complex projects and/or developing programs, every 30 hours of college coursework may be substituted for one (1) year of experience.
Knowledge, Skills and Abilities:
Successful and demonstrated experience with program management and/or development of new projects or initiatives.
Demonstrated good judgment in decision-making, organization, program evaluation and assessment
Excellent communication, time-management, and organizational abilities.
Demonstrated ability to build and maintain positive professional relationships.
Demonstrated ability to work as part of a team.
Skilled in identifying problems and proposing practical, evidence-based solutions.
Proficient in the use of Microsoft Office Suite and data management tools (e.g., Excel, Word, student information systems, CRM platforms).
Preferred Qualifications:
Bachelor's Degree
Professional experience in higher education, university systems, academic operations, and enrollment processes.
Knowledge of student recruitment, support services, and best practices in educational program outreach.
Professional training, marketing/communication, and/or community engagement experience.
Physical Requirements:
Ability to remain in a stationary position. Frequent 60-90% Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Frequent 60-90% Ability to communicate with others and accurately exchange information. Frequent 60-90% Ability to interpret effectively, accurately and impartially, both receptively and expressively. Frequent 60-90%
Department: GEAR UP @ Haysville
Campus Location: Haysville, KS - WSU Haysville
Pay: Pay range from $16.85- 18.17/hr, based on qualifications
Work Schedule: Monday-Friday 8am-5pm, with various weekends and evenings
Export Compliance Requirement: No export control requirement.
Job Story:
If you're passionate about making a long-term impact in students' lives and investing in your local community, this is the perfect opportunity for you. In this role you'll build meaningful relationships with students starting in sixth grade and guide them all the way through high school graduation, helping them navigate their educational journey and preparing them for college. Unlike other roles, this position is rooted in a strong partnership with the Haysville district, meaning you'll stay in one school, working closely with students, teachers, and administrators to create a supportive and lasting connection. This isn’t a job where you sit behind a desk all day—it's hands-on, interactive, and always evolving. You’ll organize and attend college visits, lead engaging activities, and provide the kind of mentorship that makes a difference. While you won’t be in a traditional classroom setting, your work will have a direct impact on students’ academic and personal growth. Every day will be different, requiring flexibility and a willingness to adapt to student needs as they arise. The right person for this role is deeply invested in their community and passionate about seeing their neighbors thrive. You’re an empathetic listener who understands the challenges young people face and can communicate with them in a way that makes them feel heard and supported. You enjoy being around students, meeting them where they are, and helping nurture their growth. In this fast-paced, ever-changing environment, you’ll need to balance structure with adaptability, always ready to shift gears to meet student needs. While this position is student-facing, it’s also a team effort—you’ll collaborate with school administrators, fellow advisors, and community partners to create impactful events and programs. This is more than a job; it’s a commitment to shaping the future of young learners and guiding them toward success. With a seven-year grant award, you’ll have the unique opportunity to see the long-term results of your work and watch your students grow into confident, college-ready individuals. If you're ready to make a lasting difference, we’d love to hear from you!
Job Summary:
Responsible for the enrollment, monitoring and/or advising of eligible participants. Establishes and maintains a positive and professional relationship with all referral agencies. Plans educational, career and life skills activities, completes the College Access Plan (CAP) on each student and coordinates with College Access Mentors or other partners to ensure services are provided.
Essential Functions:
Instructs program students in college access workshops to include college preparation, financial literacy and career awareness workshops. Provides post enrollment academic monitoring, mentoring and advising as needed. Ensures completion of required applications, surveys and supporting documents by completing all necessary documentation of activities, assisting with data entry and accuracy of student database and obtaining student school records, surveys and college enrollment information. Shares participant outcome data and best practices with agencies as needed. May work closely with privatized foster care agencies and local schools in enrolling students in the program. May negotiate in-kind donations with partners to ensure grant matches. Reviews student records, identifies local community referral resources and conducts referrals for students. Determines and schedules assessments of student needs; may assist with financial aid coordination. Reports student performance and adjustment needs. Tracks resource usage and aid adequacy as needed.
Job Duties:
An advisor is assigned a student caseload in which they meet in 1 on 1 meetings and perform follow-up interactions. They will develop, implement, and facilitate events, workshops and programming pertaining to the organization’s goals and objectives. This position will require running reports, giving presentations, and providing college/career counseling to students and families.
Required Education and Experience:
Bachelor's degree in education, counseling, social services or related field
One (1) year of experience in academic advising or related field
Required License/Certifications/Training:
Valid Kansas drivers license for Trio Talent Search, Trio Talent Search South, Haysville GEAR UP, and TRIO Upward Bound Wichita Prep
Knowledge, Skills and Abilities:
Demonstrated ability to coordinate activities and projects for large numbers of staff, students, and parents related to post-secondary options and financial aid.
Demonstrated ability to communicate with and provide positive support to students, parents, and families.
General knowledge of problems facing low-income and diverse students.
Excellent communication skills.
Excellent verbal and written skills including reports and student file notes.
Demonstrated experience working with computers including email, word processing, databases, spreadsheets, and some graphic design.
Knowledge of the education system in the State of Kansas.
Preferred Qualifications:
Experience working with students in middle or high schools or area communities.
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.
Jan 30, 2026
Full time
Department: GEAR UP @ Haysville
Campus Location: Haysville, KS - WSU Haysville
Pay: Pay range from $16.85- 18.17/hr, based on qualifications
Work Schedule: Monday-Friday 8am-5pm, with various weekends and evenings
Export Compliance Requirement: No export control requirement.
Job Story:
If you're passionate about making a long-term impact in students' lives and investing in your local community, this is the perfect opportunity for you. In this role you'll build meaningful relationships with students starting in sixth grade and guide them all the way through high school graduation, helping them navigate their educational journey and preparing them for college. Unlike other roles, this position is rooted in a strong partnership with the Haysville district, meaning you'll stay in one school, working closely with students, teachers, and administrators to create a supportive and lasting connection. This isn’t a job where you sit behind a desk all day—it's hands-on, interactive, and always evolving. You’ll organize and attend college visits, lead engaging activities, and provide the kind of mentorship that makes a difference. While you won’t be in a traditional classroom setting, your work will have a direct impact on students’ academic and personal growth. Every day will be different, requiring flexibility and a willingness to adapt to student needs as they arise. The right person for this role is deeply invested in their community and passionate about seeing their neighbors thrive. You’re an empathetic listener who understands the challenges young people face and can communicate with them in a way that makes them feel heard and supported. You enjoy being around students, meeting them where they are, and helping nurture their growth. In this fast-paced, ever-changing environment, you’ll need to balance structure with adaptability, always ready to shift gears to meet student needs. While this position is student-facing, it’s also a team effort—you’ll collaborate with school administrators, fellow advisors, and community partners to create impactful events and programs. This is more than a job; it’s a commitment to shaping the future of young learners and guiding them toward success. With a seven-year grant award, you’ll have the unique opportunity to see the long-term results of your work and watch your students grow into confident, college-ready individuals. If you're ready to make a lasting difference, we’d love to hear from you!
Job Summary:
Responsible for the enrollment, monitoring and/or advising of eligible participants. Establishes and maintains a positive and professional relationship with all referral agencies. Plans educational, career and life skills activities, completes the College Access Plan (CAP) on each student and coordinates with College Access Mentors or other partners to ensure services are provided.
Essential Functions:
Instructs program students in college access workshops to include college preparation, financial literacy and career awareness workshops. Provides post enrollment academic monitoring, mentoring and advising as needed. Ensures completion of required applications, surveys and supporting documents by completing all necessary documentation of activities, assisting with data entry and accuracy of student database and obtaining student school records, surveys and college enrollment information. Shares participant outcome data and best practices with agencies as needed. May work closely with privatized foster care agencies and local schools in enrolling students in the program. May negotiate in-kind donations with partners to ensure grant matches. Reviews student records, identifies local community referral resources and conducts referrals for students. Determines and schedules assessments of student needs; may assist with financial aid coordination. Reports student performance and adjustment needs. Tracks resource usage and aid adequacy as needed.
Job Duties:
An advisor is assigned a student caseload in which they meet in 1 on 1 meetings and perform follow-up interactions. They will develop, implement, and facilitate events, workshops and programming pertaining to the organization’s goals and objectives. This position will require running reports, giving presentations, and providing college/career counseling to students and families.
Required Education and Experience:
Bachelor's degree in education, counseling, social services or related field
One (1) year of experience in academic advising or related field
Required License/Certifications/Training:
Valid Kansas drivers license for Trio Talent Search, Trio Talent Search South, Haysville GEAR UP, and TRIO Upward Bound Wichita Prep
Knowledge, Skills and Abilities:
Demonstrated ability to coordinate activities and projects for large numbers of staff, students, and parents related to post-secondary options and financial aid.
Demonstrated ability to communicate with and provide positive support to students, parents, and families.
General knowledge of problems facing low-income and diverse students.
Excellent communication skills.
Excellent verbal and written skills including reports and student file notes.
Demonstrated experience working with computers including email, word processing, databases, spreadsheets, and some graphic design.
Knowledge of the education system in the State of Kansas.
Preferred Qualifications:
Experience working with students in middle or high schools or area communities.
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.
Department: Kansas Kids @ GEAR UP
Campus Location: Kansas City, KS
Pay: Range is $40,000-50,000/yr, adjusted based on qualifications
Work Schedule: Mon-Fri, 8a-5p (regular evenings & wknds based on scheduled events but flexible)
Export Compliance Requirement: No export control requirement.
Job Story:
If your passion is to help youths, in the foster care system, see a future they always wanted & assist them to make it happen, read on as we are eagerly looking for you! Kansas Kids @ GEAR UP is a state-wide program serving students in foster care, grades 7-12 and first year in college. We require someone who is organized with exceptional time management. Plan events /information workshops in the evening or weekends for youths as well as meeting with them regularly during the school day. Travel to kids across the region assisting with personalized services for their scholarly level. Being able to build rapport with this population & maintaining appropriate boundaries is key to these relationships. The priority goes to great documentation & information sharing with other invested parties. Provide supervision to staff, coaching them to success. Freedom to customize content of events planned & personalize to their needs allows you to show your investment in their future. Travel is your friend in this role as well since you cover a region & have time to mentally prepare on your way to your appointments.
Job Summary:
Responsible for supervising the staff and monitoring the services provided to students in each region. Collaborates with partners to set up services for students, collect in-kind documentation and document all activities in the region.
Essential Functions:
Manages regional office by coordinating all activities which may include, but is not limited to, foster care facilities, schools, and community organizations. Ensures maximum enrollment for region. Prepares monthly and annual reports. Provides leadership to regional staff and volunteers. Supervises various staff actions including, but not limited to, hiring, training, performance appraisals, promotions, transfers and vacation schedules. Instructs program students in college access workshops. Plans and coordinates resource center development for students, parents, teachers and staff. Serves as representative at local school, foster care agencies, and community meetings. Negotiates in-kind donations with partners to ensure grant dollar for dollar match.
Job Duties:
This position is responsible for schools in 9 counties in southeast Kansas. The office is located in the Pittsburg DCF building. Travel to assigned school districts to provide college going services to students in foster care. Monitors and tracks student academic progress, graduation, enrollment in college and FAFSA completion. Provides grant related activities such as workshops and college campus visits, academic advising, career exploration and job search, mentoring, tutoring resources, and summer programs. Assists students with KKGU dual credit application, DCF tuition waiver application and credit recovery, if needed.
Required Education and Experience:
Bachelor's degree in education, counseling, social services or related field
Two (2) years of experience in educational program management with diverse populations or related field
Required License/Certifications/Training:
None
Knowledge, Skills and Abilities:
Demonstrated experience in implementing programs in middle or high schools. Knowledge of State of Kansas foster care system.
Knowledge of federal and state regulations affecting low-income students and students in foster care.
Knowledge of the education systems and assessments in the State of Kansas.
Strong computer, writing, and oral communication skills.
Able to analyze problems and resolve conflicts.
Ability to manage a budget and time.
Knowledgeable on how to supervise staff and utilize coaching methods.
Preferred Qualifications:
Master's degree in education, counseling, social services or related field
Preferred License/Certifications/Training:
Valid Driver's license
Additional Information:
Must be able to complete a State of Kansas Child Abuse and Neglect background check.
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information. Ability to travel in a vehicle for distances including but not limited to across city, county, and state.
Additional Physical Requirement:
Ability to drive 7 to 15 passenger van safely & travel distances regularly. Must be able to escort students on campus visits - which may include lots of walking. Must be able to attend community and school presentations. Overnight travel occasionally to trainings and conferences may be required.
Jan 30, 2026
Full time
Department: Kansas Kids @ GEAR UP
Campus Location: Kansas City, KS
Pay: Range is $40,000-50,000/yr, adjusted based on qualifications
Work Schedule: Mon-Fri, 8a-5p (regular evenings & wknds based on scheduled events but flexible)
Export Compliance Requirement: No export control requirement.
Job Story:
If your passion is to help youths, in the foster care system, see a future they always wanted & assist them to make it happen, read on as we are eagerly looking for you! Kansas Kids @ GEAR UP is a state-wide program serving students in foster care, grades 7-12 and first year in college. We require someone who is organized with exceptional time management. Plan events /information workshops in the evening or weekends for youths as well as meeting with them regularly during the school day. Travel to kids across the region assisting with personalized services for their scholarly level. Being able to build rapport with this population & maintaining appropriate boundaries is key to these relationships. The priority goes to great documentation & information sharing with other invested parties. Provide supervision to staff, coaching them to success. Freedom to customize content of events planned & personalize to their needs allows you to show your investment in their future. Travel is your friend in this role as well since you cover a region & have time to mentally prepare on your way to your appointments.
Job Summary:
Responsible for supervising the staff and monitoring the services provided to students in each region. Collaborates with partners to set up services for students, collect in-kind documentation and document all activities in the region.
Essential Functions:
Manages regional office by coordinating all activities which may include, but is not limited to, foster care facilities, schools, and community organizations. Ensures maximum enrollment for region. Prepares monthly and annual reports. Provides leadership to regional staff and volunteers. Supervises various staff actions including, but not limited to, hiring, training, performance appraisals, promotions, transfers and vacation schedules. Instructs program students in college access workshops. Plans and coordinates resource center development for students, parents, teachers and staff. Serves as representative at local school, foster care agencies, and community meetings. Negotiates in-kind donations with partners to ensure grant dollar for dollar match.
Job Duties:
This position is responsible for schools in 9 counties in southeast Kansas. The office is located in the Pittsburg DCF building. Travel to assigned school districts to provide college going services to students in foster care. Monitors and tracks student academic progress, graduation, enrollment in college and FAFSA completion. Provides grant related activities such as workshops and college campus visits, academic advising, career exploration and job search, mentoring, tutoring resources, and summer programs. Assists students with KKGU dual credit application, DCF tuition waiver application and credit recovery, if needed.
Required Education and Experience:
Bachelor's degree in education, counseling, social services or related field
Two (2) years of experience in educational program management with diverse populations or related field
Required License/Certifications/Training:
None
Knowledge, Skills and Abilities:
Demonstrated experience in implementing programs in middle or high schools. Knowledge of State of Kansas foster care system.
Knowledge of federal and state regulations affecting low-income students and students in foster care.
Knowledge of the education systems and assessments in the State of Kansas.
Strong computer, writing, and oral communication skills.
Able to analyze problems and resolve conflicts.
Ability to manage a budget and time.
Knowledgeable on how to supervise staff and utilize coaching methods.
Preferred Qualifications:
Master's degree in education, counseling, social services or related field
Preferred License/Certifications/Training:
Valid Driver's license
Additional Information:
Must be able to complete a State of Kansas Child Abuse and Neglect background check.
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information. Ability to travel in a vehicle for distances including but not limited to across city, county, and state.
Additional Physical Requirement:
Ability to drive 7 to 15 passenger van safely & travel distances regularly. Must be able to escort students on campus visits - which may include lots of walking. Must be able to attend community and school presentations. Overnight travel occasionally to trainings and conferences may be required.
Department: Kansas Kids @ GEAR UP
Campus Location: Topeka, KS
Pay: Salary is set for the position at $19.47/hr
Work Schedule: Mon-Fri, 8:00am-5:00pm (regular evenings & weekends based on scheduled events but flexible)
Export Compliance Requirement: No export control requirement.
Job Story:
See a future for youths, in the foster care system, where they need a little extra assistance to get on track for their dreams to become reality! Kansas Kids @ GEAR UP is a state-wide program serving students in foster care, grades 7-12 and first year in college.
We require someone who is organized with exceptional time management. Deliver content at events /information workshops in the evening or weekends. Travel to meet with your caseload, across the region, regularly during the school day to personalize services for their scholarly level. Build rapport with this population & maintain appropriate boundaries is key to these relationships. Show your investment in their future by making connections with what their needs are, follow up/follow through as well as being a role model for them.
The priority goes to great documentation & information sharing with other invested parties. Travel is your friend in this role as well since you cover a region & have time to mentally prepare on your way to your appointments. Celebrate milestones of each youth & help them on the fumbles so they feel prepared for the next time. These are the qualities it takes & the person we are looking for so apply today!
Applicants must reside in the area the position is located in.
Job Summary:
Responsible for the enrollment, monitoring and/or advising of eligible participants. Establishes and maintains a positive and professional relationship with all referral agencies. Plans educational, career and life skills activities, completes the College Access Plan (CAP) on each student and coordinates with College Access Mentors or other partners to ensure services are provided.
Essential Functions:
Instructs program students in college access workshops to include college preparation, financial literacy and career awareness workshops. Provides post enrollment academic monitoring, mentoring and advising as needed. Ensures completion of required applications, surveys and supporting documents by completing all necessary documentation of activities, assisting with data entry and accuracy of student database and obtaining student school records, surveys and college enrollment information. Shares participant outcome data and best practices with agencies as needed. May work closely with privatized foster care agencies and local schools in enrolling students in the program. May negotiate in-kind donations with partners to ensure grant matches. Reviews student records, identifies local community referral resources and conducts referrals for students. Determines and schedules assessments of student needs; may assist with financial aid coordination. Reports student performance and adjustment needs. Tracks resource usage and aid adequacy as needed.
Job Duties:
Travel to assigned school districts to provide college going services to students in foster care. Monitors and tracks student academic progress, graduation, enrollment in college and FAFSA completion. Provides grant related activities such as workshops and college campus visits, academic advising, career exploration and job search, mentoring, tutoring resources, and summer programs. Assists students with KKGU dual credit application, DCF tuition waiver application and credit recovery, if needed.
Required Education and Experience:
Bachelor's degree in education, counseling, social services or related field
One year of experience in academic advising or related field
Required License/Certifications/Training:
Valid Kansas drivers license for Trio Talent Search, Trio Talent Search South, Haysville GEAR UP, and TRIO Upward Bound Wichita Prep
Knowledge, Skills and Abilities:
Demonstrated experience in implementing programs in middle or high schools. Knowledge of State of Kansas foster care system.
Knowledge of federal and state regulations affecting low-income students and students in foster care.
Knowledge of the education systems and assessments in the State of Kansas.
Strong computer, writing, and oral communication skills.
Able to analyze problems and resolve conflicts.
Ability to manage time, deadlines & documentation needs.
Knowledgeable on how to supervise staff and utilize coaching methods.
Additional Information:
Must be able to complete a State of Kansas Child Abuse and Neglect background check.
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.
Additional Physical Requirement:
Ability to drive 7 to 15 passenger van safely & travel distances regularly. Must be able to escort students on campus visits - which may include lots of walking. Must be able to attend community and school presentations. Overnight travel occasionally to trainings and conferences may be required.
Jan 30, 2026
Full time
Department: Kansas Kids @ GEAR UP
Campus Location: Topeka, KS
Pay: Salary is set for the position at $19.47/hr
Work Schedule: Mon-Fri, 8:00am-5:00pm (regular evenings & weekends based on scheduled events but flexible)
Export Compliance Requirement: No export control requirement.
Job Story:
See a future for youths, in the foster care system, where they need a little extra assistance to get on track for their dreams to become reality! Kansas Kids @ GEAR UP is a state-wide program serving students in foster care, grades 7-12 and first year in college.
We require someone who is organized with exceptional time management. Deliver content at events /information workshops in the evening or weekends. Travel to meet with your caseload, across the region, regularly during the school day to personalize services for their scholarly level. Build rapport with this population & maintain appropriate boundaries is key to these relationships. Show your investment in their future by making connections with what their needs are, follow up/follow through as well as being a role model for them.
The priority goes to great documentation & information sharing with other invested parties. Travel is your friend in this role as well since you cover a region & have time to mentally prepare on your way to your appointments. Celebrate milestones of each youth & help them on the fumbles so they feel prepared for the next time. These are the qualities it takes & the person we are looking for so apply today!
Applicants must reside in the area the position is located in.
Job Summary:
Responsible for the enrollment, monitoring and/or advising of eligible participants. Establishes and maintains a positive and professional relationship with all referral agencies. Plans educational, career and life skills activities, completes the College Access Plan (CAP) on each student and coordinates with College Access Mentors or other partners to ensure services are provided.
Essential Functions:
Instructs program students in college access workshops to include college preparation, financial literacy and career awareness workshops. Provides post enrollment academic monitoring, mentoring and advising as needed. Ensures completion of required applications, surveys and supporting documents by completing all necessary documentation of activities, assisting with data entry and accuracy of student database and obtaining student school records, surveys and college enrollment information. Shares participant outcome data and best practices with agencies as needed. May work closely with privatized foster care agencies and local schools in enrolling students in the program. May negotiate in-kind donations with partners to ensure grant matches. Reviews student records, identifies local community referral resources and conducts referrals for students. Determines and schedules assessments of student needs; may assist with financial aid coordination. Reports student performance and adjustment needs. Tracks resource usage and aid adequacy as needed.
Job Duties:
Travel to assigned school districts to provide college going services to students in foster care. Monitors and tracks student academic progress, graduation, enrollment in college and FAFSA completion. Provides grant related activities such as workshops and college campus visits, academic advising, career exploration and job search, mentoring, tutoring resources, and summer programs. Assists students with KKGU dual credit application, DCF tuition waiver application and credit recovery, if needed.
Required Education and Experience:
Bachelor's degree in education, counseling, social services or related field
One year of experience in academic advising or related field
Required License/Certifications/Training:
Valid Kansas drivers license for Trio Talent Search, Trio Talent Search South, Haysville GEAR UP, and TRIO Upward Bound Wichita Prep
Knowledge, Skills and Abilities:
Demonstrated experience in implementing programs in middle or high schools. Knowledge of State of Kansas foster care system.
Knowledge of federal and state regulations affecting low-income students and students in foster care.
Knowledge of the education systems and assessments in the State of Kansas.
Strong computer, writing, and oral communication skills.
Able to analyze problems and resolve conflicts.
Ability to manage time, deadlines & documentation needs.
Knowledgeable on how to supervise staff and utilize coaching methods.
Additional Information:
Must be able to complete a State of Kansas Child Abuse and Neglect background check.
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.
Additional Physical Requirement:
Ability to drive 7 to 15 passenger van safely & travel distances regularly. Must be able to escort students on campus visits - which may include lots of walking. Must be able to attend community and school presentations. Overnight travel occasionally to trainings and conferences may be required.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Headquarters Support Team Assistant (Administrative Assistant 3) within the Shorelands & Environmental Assistance (SEA) program.
This is a temporary position that will end on 12/31/2026. Note: this may be extended based on funding availability.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by February 8, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this position, you will play a vital role in advancing our mission by providing high-level administrative and technical support to the Shorelands and Environmental Assistance (SEA) Program. This role is unique because it combines traditional executive-level support for three major headquarters sections—Environmental Review, Aquatic Permitting, and Clean Energy Coordination—with a program-wide lead role in publications and event coordination. You will serve as the main contact for event coordination for our Headquarters-based business areas and publications coordination program-wide, ensuring documents meet Agency standards for accessibility, professionalism, and accuracy.
What you will do:
Support Program Leadership: Provide high-level administrative partnership to three key sections, managing confidential files, SharePoint sites, and complex scheduling for managers and staff.
Lead Events & Logistics: Serve as the program’s primary coordinator for HQ events and webinars; you will manage everything from arranging travel so supporting hybrid meeting logistics.
Enforce Publication Standards: Act as the program-wide expert for publications, ensuring all external documents meet "Plain Talk" and state accessibility (ADA) standards.
Review Environmental Documents: Perform technical administrative reviews of environmental filings (SEPA/NEPA, Water Quality Certifications, and Aquatic permits) for accuracy and completeness.
Manage Data & Records: Maintain critical environmental databases and ensure all program records comply with state retention schedules.
Exercise Fiscal Authority: Review and approve HQ conference and meeting expenses and finalize official correspondence.
Coordinate Facilities: Manage HQ office space assignments and moves in accordance with Modern Work Environment policies.
Collaborate Region-Wide: Represent the program on the agency’s Publications Coordinators team and provide backup coverage for the HQ administrative support team as needed.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Experience mentioned above must include demonstrated competence in the following skill sets---
Writing and Editing: You can take rough notes or technical info from different managers and turn them into clear, professional emails, letters, and guides that anyone can understand.
Attention to Detail: You are great at "quality control." You can spot typos, formatting errors, or missing info in complex documents (like permits or environmental reports) and make sure everything meets accessibility rules.
Tech Savvy: You’re good with Microsoft Office. You’re comfortable setting up hybrid meetings (Teams), using SharePoint sites, and keeping data organized in Excel.
Task Management Pro: You can stay organized while supporting several different teams or managers at once. You know how to prioritize your day so that nothing falls through the cracks.
Organized Record Keeping: You’re good at filing and tracking information. You can learn the specific rules for how the state saves emails and paper files to make sure we stay compliant with public records laws.
Education: involving a major study in business administration or closely allied field.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 years of experience AND 90-119 semester or 135-179 quarter college credits.
No experience AND a Bachelor’s degree in above mentioned field.
Desired Qualifications:
Experience working with administrative procedures within a state or other governmental agency.
Experience working with technical staff and issues related to the environment, natural resources, science, law, or policy.
Experience in using Microsoft Office software, including Word, Excel, Outlook, and PowerPoint.
Experience with web-based on-line collaborative tools such as Sharepoint, Teams, and Zoom.
Knowledge of: office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices , including plain talk, accessibility standards, and publications support;
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Bridget Talebi at Bridget.Talebi@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Jan 27, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Headquarters Support Team Assistant (Administrative Assistant 3) within the Shorelands & Environmental Assistance (SEA) program.
This is a temporary position that will end on 12/31/2026. Note: this may be extended based on funding availability.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by February 8, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
In this position, you will play a vital role in advancing our mission by providing high-level administrative and technical support to the Shorelands and Environmental Assistance (SEA) Program. This role is unique because it combines traditional executive-level support for three major headquarters sections—Environmental Review, Aquatic Permitting, and Clean Energy Coordination—with a program-wide lead role in publications and event coordination. You will serve as the main contact for event coordination for our Headquarters-based business areas and publications coordination program-wide, ensuring documents meet Agency standards for accessibility, professionalism, and accuracy.
What you will do:
Support Program Leadership: Provide high-level administrative partnership to three key sections, managing confidential files, SharePoint sites, and complex scheduling for managers and staff.
Lead Events & Logistics: Serve as the program’s primary coordinator for HQ events and webinars; you will manage everything from arranging travel so supporting hybrid meeting logistics.
Enforce Publication Standards: Act as the program-wide expert for publications, ensuring all external documents meet "Plain Talk" and state accessibility (ADA) standards.
Review Environmental Documents: Perform technical administrative reviews of environmental filings (SEPA/NEPA, Water Quality Certifications, and Aquatic permits) for accuracy and completeness.
Manage Data & Records: Maintain critical environmental databases and ensure all program records comply with state retention schedules.
Exercise Fiscal Authority: Review and approve HQ conference and meeting expenses and finalize official correspondence.
Coordinate Facilities: Manage HQ office space assignments and moves in accordance with Modern Work Environment policies.
Collaborate Region-Wide: Represent the program on the agency’s Publications Coordinators team and provide backup coverage for the HQ administrative support team as needed.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Four (4) years of experience and/or education as described below:
Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Experience mentioned above must include demonstrated competence in the following skill sets---
Writing and Editing: You can take rough notes or technical info from different managers and turn them into clear, professional emails, letters, and guides that anyone can understand.
Attention to Detail: You are great at "quality control." You can spot typos, formatting errors, or missing info in complex documents (like permits or environmental reports) and make sure everything meets accessibility rules.
Tech Savvy: You’re good with Microsoft Office. You’re comfortable setting up hybrid meetings (Teams), using SharePoint sites, and keeping data organized in Excel.
Task Management Pro: You can stay organized while supporting several different teams or managers at once. You know how to prioritize your day so that nothing falls through the cracks.
Organized Record Keeping: You’re good at filing and tracking information. You can learn the specific rules for how the state saves emails and paper files to make sure we stay compliant with public records laws.
Education: involving a major study in business administration or closely allied field.
Examples of how to qualify:
4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 years of experience AND 90-119 semester or 135-179 quarter college credits.
No experience AND a Bachelor’s degree in above mentioned field.
Desired Qualifications:
Experience working with administrative procedures within a state or other governmental agency.
Experience working with technical staff and issues related to the environment, natural resources, science, law, or policy.
Experience in using Microsoft Office software, including Word, Excel, Outlook, and PowerPoint.
Experience with web-based on-line collaborative tools such as Sharepoint, Teams, and Zoom.
Knowledge of: office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices , including plain talk, accessibility standards, and publications support;
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Bridget Talebi at Bridget.Talebi@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Who We Are
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Who You Are
In support of operational efficiency and improved collaboration and communications, the Service Desk Analyst (SDA) provides technical expertise and customer services to the students, staff and faculty of Front Range Community College as part of the college-wide Information Technology Services Service Desk. The Service Desk Analyst will provide training, mentoring, and leadership to the IT Service Desk Student Technicians as well as monitor, resolve and escalate incoming tickets. They will also create and distribute IT performance metrics, conduct user acceptance testing, and continuously analyze processes to drive improvements and service quality.
This position will have the opportunity to work remotely occasionally at their manager’s discretion but does require a strong on campus presence. On rare occasions, travel to all three FRCC campuses may be required.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
SALARY: $52,144 - $54,751 annually
The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
BENEFITS: For information about benefits, please view APT & Faculty Benefits .
SELECTION PROCESS: Position will remain open until filled with a priority deadline of February 2, 2026. This posting may be used to fill multiple or similar positions.
The selection process for the Service Desk Analyst will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate. In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
Primary Duties
Student Mentoring and Training:
Play an active/leading role in training Student Technicians, that includes but is not limited to:
Assist the IT Manager with recruiting, interviewing, and on-boarding of Student Technicians.
Create and maintain the work schedules for Student Technicians.
Assist the IT Manager with student timecard accuracy, update team members regarding unexpected student tech leave, and managing Service Desk task resourcing.
Participate in the creation and maintenance of the student training program, documentation, and service desk processes and procedures.
Remote and in-person tutoring, shadowing, testing and assessment of student techs, specifically regarding front desk coverage.
Manage the Student Technicians in an effective and efficient manner that provides maximum benefit to our operation and their work experience for future careers.
Actively monitor the ticketing queue and address aging tickets, complex issues, customer service issues, etc.
Provide manager with written and verbal performance feedback regarding student’s attendance and technical and customer service skills.
Provide direction, guidance, and share technical expertise with Student Technicians.
Service Desk Customer Service:
Directly assist members of the FRCC community (students, faculty, staff) with technical problems. This involves incidents and service requests that arrive via telephone, e-mail, and walk-in.
Special emphasis on customer service, system/network/account access, level-1 troubleshooting, use of remote assistance tools, and interpersonal communication.
Proactively identify and develop a response to trending issues.
Act as an escalation point for Tier 1.
Assist in the escalation of tickets to Tier 2 when needed.
Play a leading role in managing work tickets by ensuring that all requests are logged, properly assigned, escalated when needed, accurately documented, and are completed in a timeline manner.
Engage and/or dispatch appropriate resources as needed to resolve technical issues.
Monitor work tickets and inform IT Manager of any noted issues, offer suggestions for any noted process improvements and develop the new procedures.
Create and maintain written and video user documentation.
Assist the IT manager in maintaining the IT Intranet site, ensuring that all online documentation is up to date and relevant.
Participate and/or lead training sessions for end users.
Perform user acceptance testing to ensure functionality, identify potential issues, and build a thorough understanding in preparation for implementation training and support.
IT Business Analytics Reporting:
Check ticketing system for errors that might affect the accuracy of the metrics before reporting.
Gather, analyze, report metrics to benchmark IT workload/performance and identify trends in Service Desk and/or IT issues.
Work with the IT Manager to review processes, procedures, and documentation and provide feedback on how to improve Service Desk performance.
Partner with the IT Enterprise Automation team or other members of IT or the system office to automate processes where possible to improve performance and streamline workloads.
Special projects and other duties as assigned (5% of Time)
Required Competencies
Mission, Vision & Values: Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
Student Centeredness: Places the student at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do.
Mentoring & Coaching: Provides mentoring to others and seeks mentoring and feedback to improve own performance.
Data Usage: Interprets metrics and other data within the department, paying particular attention to what the data shows about the department's performance and end user needs. Works with the next level supervisor to brainstorm changes that can be implemented to improve service that the department provides or better meet the needs of our end users.
Cultural Self-Awareness: Examines own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve others.
Cultural Competence: Recognizes the need to become knowledgeable about the ways to communicate and support people of other backgrounds. Incorporates what has been discovered.
Leadership: Understands the current and desired state and the steps required to move from one to the other. Influences others in a positive direction, even when lacking formal authority.
Critical Thinking: Recognizes opportunities and think through solutions based on pertinent data, experience, knowledge and input from stakeholders.
Customer Service: Addresses customer concerns in a timely manner, provides escalation support for major incidents. Focuses on customer service and issue resolution.
Communication: Uses effective written and oral communication skills to interact with students, staff and faculty. Presents oneself clearly and articulately when speaking with an individual or before a group assuring that others fully comprehend the intended message. Has ability to influence without authority.
Attention to Detail: Monitors and checks work or information. Plans and organizes time and resources efficiently.
Continuous Learning: Demonstrates eagerness to acquire necessary technical knowledge and skills to accomplish a result or to serve a customer’s needs effectively.
Technical Skills: Has a working familiarity with standard service desk and technical support procedures. Some potential examples include; installation, configuration, testing, modification, maintenance, troubleshooting, repair, monitoring and support of mobile and desktop information technology systems and their peripherals.
Qualifications
Required Education/Training & Work Experience:
An associate's degree or higher in a computer-related field.
OR
Two (2) years or more recent experience providing desktop computer or call center support.
AND
Good time management and planning skills – handling personal workload effectively, setting realistic and achievable targets and delivering those targets.
Welcoming. Respectful. Inclusive. Together, we are FRCC.
For information on Front Range Community College’s Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view FRCC’s Annual Security Report .
Jan 21, 2026
Full time
Who We Are
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Who You Are
In support of operational efficiency and improved collaboration and communications, the Service Desk Analyst (SDA) provides technical expertise and customer services to the students, staff and faculty of Front Range Community College as part of the college-wide Information Technology Services Service Desk. The Service Desk Analyst will provide training, mentoring, and leadership to the IT Service Desk Student Technicians as well as monitor, resolve and escalate incoming tickets. They will also create and distribute IT performance metrics, conduct user acceptance testing, and continuously analyze processes to drive improvements and service quality.
This position will have the opportunity to work remotely occasionally at their manager’s discretion but does require a strong on campus presence. On rare occasions, travel to all three FRCC campuses may be required.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
SALARY: $52,144 - $54,751 annually
The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
BENEFITS: For information about benefits, please view APT & Faculty Benefits .
SELECTION PROCESS: Position will remain open until filled with a priority deadline of February 2, 2026. This posting may be used to fill multiple or similar positions.
The selection process for the Service Desk Analyst will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate. In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
Primary Duties
Student Mentoring and Training:
Play an active/leading role in training Student Technicians, that includes but is not limited to:
Assist the IT Manager with recruiting, interviewing, and on-boarding of Student Technicians.
Create and maintain the work schedules for Student Technicians.
Assist the IT Manager with student timecard accuracy, update team members regarding unexpected student tech leave, and managing Service Desk task resourcing.
Participate in the creation and maintenance of the student training program, documentation, and service desk processes and procedures.
Remote and in-person tutoring, shadowing, testing and assessment of student techs, specifically regarding front desk coverage.
Manage the Student Technicians in an effective and efficient manner that provides maximum benefit to our operation and their work experience for future careers.
Actively monitor the ticketing queue and address aging tickets, complex issues, customer service issues, etc.
Provide manager with written and verbal performance feedback regarding student’s attendance and technical and customer service skills.
Provide direction, guidance, and share technical expertise with Student Technicians.
Service Desk Customer Service:
Directly assist members of the FRCC community (students, faculty, staff) with technical problems. This involves incidents and service requests that arrive via telephone, e-mail, and walk-in.
Special emphasis on customer service, system/network/account access, level-1 troubleshooting, use of remote assistance tools, and interpersonal communication.
Proactively identify and develop a response to trending issues.
Act as an escalation point for Tier 1.
Assist in the escalation of tickets to Tier 2 when needed.
Play a leading role in managing work tickets by ensuring that all requests are logged, properly assigned, escalated when needed, accurately documented, and are completed in a timeline manner.
Engage and/or dispatch appropriate resources as needed to resolve technical issues.
Monitor work tickets and inform IT Manager of any noted issues, offer suggestions for any noted process improvements and develop the new procedures.
Create and maintain written and video user documentation.
Assist the IT manager in maintaining the IT Intranet site, ensuring that all online documentation is up to date and relevant.
Participate and/or lead training sessions for end users.
Perform user acceptance testing to ensure functionality, identify potential issues, and build a thorough understanding in preparation for implementation training and support.
IT Business Analytics Reporting:
Check ticketing system for errors that might affect the accuracy of the metrics before reporting.
Gather, analyze, report metrics to benchmark IT workload/performance and identify trends in Service Desk and/or IT issues.
Work with the IT Manager to review processes, procedures, and documentation and provide feedback on how to improve Service Desk performance.
Partner with the IT Enterprise Automation team or other members of IT or the system office to automate processes where possible to improve performance and streamline workloads.
Special projects and other duties as assigned (5% of Time)
Required Competencies
Mission, Vision & Values: Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
Student Centeredness: Places the student at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do.
Mentoring & Coaching: Provides mentoring to others and seeks mentoring and feedback to improve own performance.
Data Usage: Interprets metrics and other data within the department, paying particular attention to what the data shows about the department's performance and end user needs. Works with the next level supervisor to brainstorm changes that can be implemented to improve service that the department provides or better meet the needs of our end users.
Cultural Self-Awareness: Examines own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve others.
Cultural Competence: Recognizes the need to become knowledgeable about the ways to communicate and support people of other backgrounds. Incorporates what has been discovered.
Leadership: Understands the current and desired state and the steps required to move from one to the other. Influences others in a positive direction, even when lacking formal authority.
Critical Thinking: Recognizes opportunities and think through solutions based on pertinent data, experience, knowledge and input from stakeholders.
Customer Service: Addresses customer concerns in a timely manner, provides escalation support for major incidents. Focuses on customer service and issue resolution.
Communication: Uses effective written and oral communication skills to interact with students, staff and faculty. Presents oneself clearly and articulately when speaking with an individual or before a group assuring that others fully comprehend the intended message. Has ability to influence without authority.
Attention to Detail: Monitors and checks work or information. Plans and organizes time and resources efficiently.
Continuous Learning: Demonstrates eagerness to acquire necessary technical knowledge and skills to accomplish a result or to serve a customer’s needs effectively.
Technical Skills: Has a working familiarity with standard service desk and technical support procedures. Some potential examples include; installation, configuration, testing, modification, maintenance, troubleshooting, repair, monitoring and support of mobile and desktop information technology systems and their peripherals.
Qualifications
Required Education/Training & Work Experience:
An associate's degree or higher in a computer-related field.
OR
Two (2) years or more recent experience providing desktop computer or call center support.
AND
Good time management and planning skills – handling personal workload effectively, setting realistic and achievable targets and delivering those targets.
Welcoming. Respectful. Inclusive. Together, we are FRCC.
For information on Front Range Community College’s Security, including Clery Act/Crime Statistics for the campuses and surrounding area, view FRCC’s Annual Security Report .
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring an Executive Assistant (Administrative Assistant 5) within the Government Relations Office and the Office of Equity & Environmental Justice.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of three days per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Salary
The high end of the salary range listed above ($80,820 per year) is Step M, typically a longevity step. Employees cannot get to Step M upon initial hire.
All employees will progress to Step M six years after being assigned to Step L in their permanent salary range. For this position, Step A is $60,132 per year and Step L is $78,912 per year.
Application Timeline:
Apply by February 03, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
As the Executive Assistant, you will play a pivotal role in supporting two high-profile areas of Ecology - the Office of Equity & Environmental Justice (OEEJ) and Governmental Relations (GR). You will provide confidential, high-level administrative and executive support to both the OEEJ Program Manager and the GR Director.
The work is dynamic, fast-paced, and at the center of agency leadership, requiring exceptional judgment, communication, and organizational skills. This is an ideal position for someone who enjoys variety, thrives in a collaborative and mission-driven environment, and takes pride in ensuring smooth operations at the executive level.
What you will do:
Provide confidential executive administrative support to the OEEJ Program Manager and GR Director, including managing a high volume of communication and scheduling that is often time sensitive, subject to rapid changes, and often requires discretion.
Coordinate and communicate with internal leadership, legislators, and external partners, demonstrating sound judgment, responsiveness, and professionalism in all interactions.
Serve as the HR liaison for both OEEJ and GR, coordinating personnel actions, onboarding, and performance management documentation.
Prepare, route, and track correspondence, contracts, and HR documents, exercising delegated signature authority.
Coordinate travel, timesheets, purchasing, and expense approvals for both OEEJ and GR leadership.
Track and report Public Disclosure Commission (PDC) lobbying activities for both programs, ensuring compliance and accuracy.
Support program-wide administrative systems and records management, ensuring processes are efficient and compliant with agency standards.
Represent both programs on Ecology’s Senior Administrative Leadership Team, helping align administrative practices across the agency.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Education and Experience Applicants may qualify based on a combination of education and experience. Formal education is not required for this position; however, education may be substituted for some or all of the required experience when it provides the knowledge, skills, and abilities necessary to perform the duties of the role.
Six years of experience and/or education as described below:
Experience providing administrative, clerical, or secretarial support, which may include direct support to senior leaders or executives, in an office environment. Experience must include:
Knowledge of government organization, operations, and administrative processes.
Experience managing executive inboxes, calendars, coordinating meetings, preparing correspondence and briefing materials, and handling confidential or sensitive information with discretion.
Experience using Microsoft Teams, One Drive, Word, Excel, SharePoint, PowerPoint, and Outlook.
Education involving a major study in business administration, public administration, management, communications, English, office administration, human resources, or other fields closely related to the work of this position.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
2 years of experience as an Administrative Assistant 3, at the Department of Ecology.
1 year of experience as an Administrative Assistant 4, at the Department of Ecology.
Desired Qualifications:
Understanding and practice of written, verbal, and listening communication skills that are respectful, accessible, and inclusive to engage and reach a diversity of audiences and situations.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter that explains why you are interested in this position and how your skills and experience directly relate to the key duties and responsibilities of this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Millie Piazza at Millie.Piazza@ecy.wa.gov or Carrie Sessions at Carrie.Sessions@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Programs
Office of Equity and Environmental Justice (OEEJ) Mission : To eliminate environmental and health disparities for communities most at risk from pollution and other environmental impacts through fair and just practices that support the well-being and resilience of Ecology’s workforce and the people of Washington.
Governmental Relations (GR) Program Mission : To support Ecology’s mission by leading the agency’s legislative, rulemaking, and policy coordination, ensuring clear communication and alignment between Ecology, state leadership, and the public.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Jan 21, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring an Executive Assistant (Administrative Assistant 5) within the Government Relations Office and the Office of Equity & Environmental Justice.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of three days per week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Salary
The high end of the salary range listed above ($80,820 per year) is Step M, typically a longevity step. Employees cannot get to Step M upon initial hire.
All employees will progress to Step M six years after being assigned to Step L in their permanent salary range. For this position, Step A is $60,132 per year and Step L is $78,912 per year.
Application Timeline:
Apply by February 03, 2026
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
As the Executive Assistant, you will play a pivotal role in supporting two high-profile areas of Ecology - the Office of Equity & Environmental Justice (OEEJ) and Governmental Relations (GR). You will provide confidential, high-level administrative and executive support to both the OEEJ Program Manager and the GR Director.
The work is dynamic, fast-paced, and at the center of agency leadership, requiring exceptional judgment, communication, and organizational skills. This is an ideal position for someone who enjoys variety, thrives in a collaborative and mission-driven environment, and takes pride in ensuring smooth operations at the executive level.
What you will do:
Provide confidential executive administrative support to the OEEJ Program Manager and GR Director, including managing a high volume of communication and scheduling that is often time sensitive, subject to rapid changes, and often requires discretion.
Coordinate and communicate with internal leadership, legislators, and external partners, demonstrating sound judgment, responsiveness, and professionalism in all interactions.
Serve as the HR liaison for both OEEJ and GR, coordinating personnel actions, onboarding, and performance management documentation.
Prepare, route, and track correspondence, contracts, and HR documents, exercising delegated signature authority.
Coordinate travel, timesheets, purchasing, and expense approvals for both OEEJ and GR leadership.
Track and report Public Disclosure Commission (PDC) lobbying activities for both programs, ensuring compliance and accuracy.
Support program-wide administrative systems and records management, ensuring processes are efficient and compliant with agency standards.
Represent both programs on Ecology’s Senior Administrative Leadership Team, helping align administrative practices across the agency.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Education and Experience Applicants may qualify based on a combination of education and experience. Formal education is not required for this position; however, education may be substituted for some or all of the required experience when it provides the knowledge, skills, and abilities necessary to perform the duties of the role.
Six years of experience and/or education as described below:
Experience providing administrative, clerical, or secretarial support, which may include direct support to senior leaders or executives, in an office environment. Experience must include:
Knowledge of government organization, operations, and administrative processes.
Experience managing executive inboxes, calendars, coordinating meetings, preparing correspondence and briefing materials, and handling confidential or sensitive information with discretion.
Experience using Microsoft Teams, One Drive, Word, Excel, SharePoint, PowerPoint, and Outlook.
Education involving a major study in business administration, public administration, management, communications, English, office administration, human resources, or other fields closely related to the work of this position.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
2 years of experience as an Administrative Assistant 3, at the Department of Ecology.
1 year of experience as an Administrative Assistant 4, at the Department of Ecology.
Desired Qualifications:
Understanding and practice of written, verbal, and listening communication skills that are respectful, accessible, and inclusive to engage and reach a diversity of audiences and situations.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter that explains why you are interested in this position and how your skills and experience directly relate to the key duties and responsibilities of this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Millie Piazza at Millie.Piazza@ecy.wa.gov or Carrie Sessions at Carrie.Sessions@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Programs
Office of Equity and Environmental Justice (OEEJ) Mission : To eliminate environmental and health disparities for communities most at risk from pollution and other environmental impacts through fair and just practices that support the well-being and resilience of Ecology’s workforce and the people of Washington.
Governmental Relations (GR) Program Mission : To support Ecology’s mission by leading the agency’s legislative, rulemaking, and policy coordination, ensuring clear communication and alignment between Ecology, state leadership, and the public.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
***Must apply on our website *** (Please copy the link and paste it into your internet browser)
https://illinois.jobs2web.com/job-invite/51849/
Agency: Department of Human Services
Location: Dwight, Illinois, 60420
Opening Date: 12/26/2025
Closing Date: 1/09/2026
Salary: Anticipated Salary: $8,486 - $9,983 per month ($101,832 - $119,796 per year)
Category: Full Time
County: Livingston
Number of Vacancies : 1
***MUST APPLY ONLINE ***
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number: 51849
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is pleased to announce an opening for a Personnel & Labor Relations Director for the Fox Developmental Center located in Dwight, Illinois. The Fox Developmental Center is seeking to hire an energetic and detail-oriented individual who will lead and direct the Human Resources and Labor Relations functions at the center. This role provides support and assistance to all employees of the center and ensures management focuses on providing a positive and productive work environment for all employees.
Essential Functions
Serves as the Personnel and Labor Relations Director for the Fox Developmental Center.
Serves as full-line supervisor.
Supervises the processing of personnel transactions and the maintenance of personnel records.
Administers employee benefit programs pursuant to the Personnel Rules of the Department of Central Management Services, the State Employees Group Insurance Act, the State Employees Retirement System Act and other applicable laws and regulations.
Assures the proper, accurate and equitable classification of all positions established within the organization units in accord with the Position Classification Plan.
Coordinates the functions and activities of the Facility Personnel Office with the various divisions of the Department of Central Management Services and other offices of the Department of Human Services.
As Labor Relations Administrator, provides assistance to Human Services Representative and management in the administration of collective bargaining agreements.
Provides orientation to new employees and assists in the education and training of supervisors and managers.
Participates as a member of the Facility’s Executive Council and Facility Management Team.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years college with course work in business, public administration or human resources.
Requires prior experience equivalent to three (3) years of progressively responsible administrative human resources or labor relations experience for a private or public organization.
Preferred Qualifications
Three (3) years of experience supervising paraprofessional and professional staff including assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff and approving time off.
Two (2) years of professional experience working with human resources and labor relations rules, regulations and procedures.
Two (2) years of professional experience with labor relation activities, including negotiations, grievances and contract interpretations, while utilizing ethical practices and procedures.
Three (3) years of professional personnel experience in a private or public organization maintaining confidentiality and handling sensitive information with professionalism.
Three (3) years of professional experience providing advice and counsel to employees and senior leaders regarding human resources and labor relations issues.
Two (2) years of professional experience communicating with both internal and external stakeholders daily ensuring detailed and critical analysis of work performed.
Conditions of Employment
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Requires the ability to serve as Administrator on Duty (AOD) on a rotation basis, after business hours, weekends and holidays.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:30pm; 30-minute unpaid lunch
Headquarter Location: 134 W Main St, Dwight, Illinois, 60420
Division of Developmental Disabilities
Fox Developmental Center
Administration-Personnel and Labor Relations
Work County: Livingston
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Employee Services; Health Services; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jan 05, 2026
Full time
***Must apply on our website *** (Please copy the link and paste it into your internet browser)
https://illinois.jobs2web.com/job-invite/51849/
Agency: Department of Human Services
Location: Dwight, Illinois, 60420
Opening Date: 12/26/2025
Closing Date: 1/09/2026
Salary: Anticipated Salary: $8,486 - $9,983 per month ($101,832 - $119,796 per year)
Category: Full Time
County: Livingston
Number of Vacancies : 1
***MUST APPLY ONLINE ***
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number: 51849
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is pleased to announce an opening for a Personnel & Labor Relations Director for the Fox Developmental Center located in Dwight, Illinois. The Fox Developmental Center is seeking to hire an energetic and detail-oriented individual who will lead and direct the Human Resources and Labor Relations functions at the center. This role provides support and assistance to all employees of the center and ensures management focuses on providing a positive and productive work environment for all employees.
Essential Functions
Serves as the Personnel and Labor Relations Director for the Fox Developmental Center.
Serves as full-line supervisor.
Supervises the processing of personnel transactions and the maintenance of personnel records.
Administers employee benefit programs pursuant to the Personnel Rules of the Department of Central Management Services, the State Employees Group Insurance Act, the State Employees Retirement System Act and other applicable laws and regulations.
Assures the proper, accurate and equitable classification of all positions established within the organization units in accord with the Position Classification Plan.
Coordinates the functions and activities of the Facility Personnel Office with the various divisions of the Department of Central Management Services and other offices of the Department of Human Services.
As Labor Relations Administrator, provides assistance to Human Services Representative and management in the administration of collective bargaining agreements.
Provides orientation to new employees and assists in the education and training of supervisors and managers.
Participates as a member of the Facility’s Executive Council and Facility Management Team.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years college with course work in business, public administration or human resources.
Requires prior experience equivalent to three (3) years of progressively responsible administrative human resources or labor relations experience for a private or public organization.
Preferred Qualifications
Three (3) years of experience supervising paraprofessional and professional staff including assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff and approving time off.
Two (2) years of professional experience working with human resources and labor relations rules, regulations and procedures.
Two (2) years of professional experience with labor relation activities, including negotiations, grievances and contract interpretations, while utilizing ethical practices and procedures.
Three (3) years of professional personnel experience in a private or public organization maintaining confidentiality and handling sensitive information with professionalism.
Three (3) years of professional experience providing advice and counsel to employees and senior leaders regarding human resources and labor relations issues.
Two (2) years of professional experience communicating with both internal and external stakeholders daily ensuring detailed and critical analysis of work performed.
Conditions of Employment
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
Requires the ability to serve as Administrator on Duty (AOD) on a rotation basis, after business hours, weekends and holidays.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:30pm; 30-minute unpaid lunch
Headquarter Location: 134 W Main St, Dwight, Illinois, 60420
Division of Developmental Disabilities
Fox Developmental Center
Administration-Personnel and Labor Relations
Work County: Livingston
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Employee Services; Health Services; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Agency: Department of Human Services
Location: Park Forest, IL 60466
Opening Date: 12/29/2025
Closing Date: 1/12/2026
Salary: Anticipated Salary: $4,395 - $5,964 per month ($52,740 - $71,568 per year)
Category: Full Time
County: Cooks
Number of Vacancies : 1
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 52186
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire a Rehabilitation Workshop Instructor II for the Ludeman Developmental Center located in Park Forest, Illinois to train and direct individuals in a workshop operation setting. Instructs individuals in proper work attitudes, habits and work-related social skills; plans work tasks. Observes and evaluates learning patterns and work performance of individuals; provides guidance and direction to supporting mental health technicians. Travels in performance of job duties.
Essential Functions
Trains and directs individuals in a workshop operation setting at the Ludeman Developmental Center.
Assists in planning lessons in state approved curricula.
Monitors work performance to ensure that quality standards and delivery of services are met.
Instructs individuals and mental health technicians on basic operation and proper use of equipment.
Records and reports daily training data for individual attendance and production.
Attends and actively participates in training.
Assists in selecting and obtaining supplies for the vocational/educational program.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to the completion of two years (2) of college with courses in rehabilitation, psychology, sociology or related field
OR
Four years (4) high school and two years’ (2) experience in a rehabilitation workshop or related field
Preferred Qualifications
Three (3) years of professional experience in a rehabilitation workshop for a private or public organization.
Two (2) years of professional experience providing instruction in an approved curriculum, including proper work methods, attitudes and habits.
Two (2) years of professional experience planning lessons for a program in work-related social behavior and work-related self-help skills.
Two (2) years of professional experience training staff in vocational techniques.
Two (2) years of professional experience documenting performance, attendance and therapeutic progress.
Conditions of Employment
Requires the ability to successfully complete Cardiopulmonary Resuscitation (CPR) training within the probationary period
Requires the ability to complete restraint training within the probationary period.
Requires the ability to physically restrain individuals as necessary to prevent injury to individual or others.
Requires the ability to work after business hours, weekends, and holidays.
Requires the ability to utilize office equipment, including personal computers.
Requires ability to travel in the performance of duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:30pm, 1 hour unpaid lunch
Headquarter Location: 114 N Orchard Dr Park Forest, IL 60466-1200
Division of Developmental Disabilities
Ludeman Developmental Center
LEVRAS Department
Work County: Cook
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jan 02, 2026
Full time
Agency: Department of Human Services
Location: Park Forest, IL 60466
Opening Date: 12/29/2025
Closing Date: 1/12/2026
Salary: Anticipated Salary: $4,395 - $5,964 per month ($52,740 - $71,568 per year)
Category: Full Time
County: Cooks
Number of Vacancies : 1
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 52186
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire a Rehabilitation Workshop Instructor II for the Ludeman Developmental Center located in Park Forest, Illinois to train and direct individuals in a workshop operation setting. Instructs individuals in proper work attitudes, habits and work-related social skills; plans work tasks. Observes and evaluates learning patterns and work performance of individuals; provides guidance and direction to supporting mental health technicians. Travels in performance of job duties.
Essential Functions
Trains and directs individuals in a workshop operation setting at the Ludeman Developmental Center.
Assists in planning lessons in state approved curricula.
Monitors work performance to ensure that quality standards and delivery of services are met.
Instructs individuals and mental health technicians on basic operation and proper use of equipment.
Records and reports daily training data for individual attendance and production.
Attends and actively participates in training.
Assists in selecting and obtaining supplies for the vocational/educational program.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to the completion of two years (2) of college with courses in rehabilitation, psychology, sociology or related field
OR
Four years (4) high school and two years’ (2) experience in a rehabilitation workshop or related field
Preferred Qualifications
Three (3) years of professional experience in a rehabilitation workshop for a private or public organization.
Two (2) years of professional experience providing instruction in an approved curriculum, including proper work methods, attitudes and habits.
Two (2) years of professional experience planning lessons for a program in work-related social behavior and work-related self-help skills.
Two (2) years of professional experience training staff in vocational techniques.
Two (2) years of professional experience documenting performance, attendance and therapeutic progress.
Conditions of Employment
Requires the ability to successfully complete Cardiopulmonary Resuscitation (CPR) training within the probationary period
Requires the ability to complete restraint training within the probationary period.
Requires the ability to physically restrain individuals as necessary to prevent injury to individual or others.
Requires the ability to work after business hours, weekends, and holidays.
Requires the ability to utilize office equipment, including personal computers.
Requires ability to travel in the performance of duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:30pm, 1 hour unpaid lunch
Headquarter Location: 114 N Orchard Dr Park Forest, IL 60466-1200
Division of Developmental Disabilities
Ludeman Developmental Center
LEVRAS Department
Work County: Cook
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Agency: Department of Human Services
Location: Jacksonville, Illinois, 62650
Opening Date: 12/26/2025
Closing Date: 1/09/2026
Salary: Anticipated Salary: $8,360 - $10,360 per month ($100,320 - $124,320 per year) + Bilingual Pay
Bilingual Option: Manual Communication (Sign)
Category: Full Time
County: Morgan
Number of Vacancies : 1
***MUST APPLY ONLINE ***
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number: 51866
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under direction of the Superintendent(s) serves as Labor Relations Advisor for Illinois School of the Deaf (ISD) and Illinois School for the Visually Impaired (ISVI). This position directs and administers the Workers’ Compensation and Risk Management Programs for ISD and ISVI for extended benefit and temporary total disability claims. Responsible for the overall administrative supervision of physical plant, building maintenance, grounds, security, transportation, and housekeeping programs for Illinois School for the Deaf (ISD) and serves as full-line supervisor. Monitors physical operations of the school to ensure safety and efficiency. Utilizes personal computer software to create a variety of reports from computers database at both schools. Serves as liaison for EEO/Affirmative Action Officer for ISD and ISVI. Utilizes sign language in the performance of duties. Serves as the Title IX liaison at both ISD/ISVI for Department of Rehabilitation Services (DRS). Travels in the performance of duties.
Essential Functions
Serves as the Labor Relations Advisor for Illinois School for the Deaf (ISD) and Illinois School for the Visually Impaired (ISVI).
Directs and administers the Workers’ Compensation and Risk Management Programs for ISD and ISVI for extended benefit and temporary total disability claims.
Responsible for the overall administrative supervision of physical plant, building maintenance, grounds, security, transportation, and housekeeping programs for Illinois School for the Deaf (ISD).
Serves as full-line supervisor.
Monitors physical operations of the school to ensure safety and efficiency.
Serves as liaison for Title IX for ISD and ISVI.
Serves as liaison for EEO/Affirmative Action Officer for ISD and ISVI.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years college with course work in business or public administration.
Requires three (3) years progressively responsible administrative experience in labor relations and/or human resources.
Requires the ability to communicate in sign language at the Intermediate level.
Preferred Qualifications
Two (2) years of professional experience working with labor relations rules and collective bargaining contracts.
Two (2) years of professional experience communicating effectively (written and oral) to identify and resolve human resources issues and adopt efficient and effective course(s) of action.
Two (2) years of professional experience working within the field of human resources and being responsible for Workers’ Compensation and Risk Management Programs for extended benefit and temporary total disability claims, state and federal requirements, policies, procedures, and practices for a public or private organization.
Two (2) years of professional experience with building operations, maintenance/service agreements, and physical operations.
Two (2) years of professional experience investigating issues, analyzing possible outcomes and making recommendations for appropriate course of action.
Two (2) years of professional experience in supervising and managing personnel, assigning work, providing guidance to subordinates, recommending, and implementing counseling and/or discipline activities following collective bargaining agreements, training staff, approving time off and preparing and signing off on evaluations.
Conditions of Employment
Requires ability to create reports, documents and training materials using programs such as Microsoft Word, Excel, and Access.
Requires ability to travel.
Require the ability to work on an on-call basis including after normal business hours, weekends, and holidays.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:30pm; 1-hour unpaid lunch
Headquarter Location: 125 S Webster Ave, Jacksonville, Illinois, 62650
Division of Rehabilitation Services
Illinois School for the Deaf
Support Operations/Physical Plant
Work County: Morgan
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Employee Services; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Dec 31, 2025
Full time
Agency: Department of Human Services
Location: Jacksonville, Illinois, 62650
Opening Date: 12/26/2025
Closing Date: 1/09/2026
Salary: Anticipated Salary: $8,360 - $10,360 per month ($100,320 - $124,320 per year) + Bilingual Pay
Bilingual Option: Manual Communication (Sign)
Category: Full Time
County: Morgan
Number of Vacancies : 1
***MUST APPLY ONLINE ***
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number: 51866
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under direction of the Superintendent(s) serves as Labor Relations Advisor for Illinois School of the Deaf (ISD) and Illinois School for the Visually Impaired (ISVI). This position directs and administers the Workers’ Compensation and Risk Management Programs for ISD and ISVI for extended benefit and temporary total disability claims. Responsible for the overall administrative supervision of physical plant, building maintenance, grounds, security, transportation, and housekeeping programs for Illinois School for the Deaf (ISD) and serves as full-line supervisor. Monitors physical operations of the school to ensure safety and efficiency. Utilizes personal computer software to create a variety of reports from computers database at both schools. Serves as liaison for EEO/Affirmative Action Officer for ISD and ISVI. Utilizes sign language in the performance of duties. Serves as the Title IX liaison at both ISD/ISVI for Department of Rehabilitation Services (DRS). Travels in the performance of duties.
Essential Functions
Serves as the Labor Relations Advisor for Illinois School for the Deaf (ISD) and Illinois School for the Visually Impaired (ISVI).
Directs and administers the Workers’ Compensation and Risk Management Programs for ISD and ISVI for extended benefit and temporary total disability claims.
Responsible for the overall administrative supervision of physical plant, building maintenance, grounds, security, transportation, and housekeeping programs for Illinois School for the Deaf (ISD).
Serves as full-line supervisor.
Monitors physical operations of the school to ensure safety and efficiency.
Serves as liaison for Title IX for ISD and ISVI.
Serves as liaison for EEO/Affirmative Action Officer for ISD and ISVI.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years college with course work in business or public administration.
Requires three (3) years progressively responsible administrative experience in labor relations and/or human resources.
Requires the ability to communicate in sign language at the Intermediate level.
Preferred Qualifications
Two (2) years of professional experience working with labor relations rules and collective bargaining contracts.
Two (2) years of professional experience communicating effectively (written and oral) to identify and resolve human resources issues and adopt efficient and effective course(s) of action.
Two (2) years of professional experience working within the field of human resources and being responsible for Workers’ Compensation and Risk Management Programs for extended benefit and temporary total disability claims, state and federal requirements, policies, procedures, and practices for a public or private organization.
Two (2) years of professional experience with building operations, maintenance/service agreements, and physical operations.
Two (2) years of professional experience investigating issues, analyzing possible outcomes and making recommendations for appropriate course of action.
Two (2) years of professional experience in supervising and managing personnel, assigning work, providing guidance to subordinates, recommending, and implementing counseling and/or discipline activities following collective bargaining agreements, training staff, approving time off and preparing and signing off on evaluations.
Conditions of Employment
Requires ability to create reports, documents and training materials using programs such as Microsoft Word, Excel, and Access.
Requires ability to travel.
Require the ability to work on an on-call basis including after normal business hours, weekends, and holidays.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:00am - 4:30pm; 1-hour unpaid lunch
Headquarter Location: 125 S Webster Ave, Jacksonville, Illinois, 62650
Division of Rehabilitation Services
Illinois School for the Deaf
Support Operations/Physical Plant
Work County: Morgan
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Employee Services; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
***Must apply on our website *** (Please copy the link and paste it into your internet browser)
https://illinois.jobs2web.com/job-invite/51895/
Agency: Department of Human Services
Location: Chicago, Illinois, 60605
Opening Date: 12/22/2025
Closing Date: 01/06/2025
Bilingual Option: Chinese
Salary: Anticipated Salary $4,004-$5,245/month ($48,048-$62,940/year) + bilingual pay
County: Cook
Number of Vacancies : 1
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 51895
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Family & Community Services is seeking to hire a friendly, personable speaking voice to help with the organization and running of the daily administrative operations at the Cook County Family and Community Resource Center in the South Loop FCRC Office. As an Office Associate, you will typically be processing incoming mail, answering phones, and greeting visitors at the front desk. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. The person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. The Division helps Illinois residents by connecting them with many programs and services. Through our programs, services and prevention efforts, the Division improves the health and well-being of individuals and promotes self-sufficiency and integrity of families of Illinois.
Essential Functions
Receives and distributes mail, manual releases, and memos, including incoming correspondence from customers and applicants, drop box items, faxes, and centrally mailed reports.
Edits general client information in the Integrated Eligibility System (IES) system.
Serves as back-up receptionist.
Provides clerical office support.
Serves as back-up timekeeper in the timekeeper’s absence.
Maintains files, office supplies, and forms.
Translates functions/procedures into Chinese for individuals who cannot speak or read English, in contacts with the general public, advocacy groups, customers, and community organizations.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of high school.
Requires two (2) years of related office experience.
Requires ability to speak, read, and write Chinese at a colloquial skill level.
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 1112 S Wabash Ave, Chicago, Illinois, 60605
Family & Community Services
Region 1 North
Clerical
South Loop FCRC, Cook County
Work County: Cook
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Dec 22, 2025
Full time
***Must apply on our website *** (Please copy the link and paste it into your internet browser)
https://illinois.jobs2web.com/job-invite/51895/
Agency: Department of Human Services
Location: Chicago, Illinois, 60605
Opening Date: 12/22/2025
Closing Date: 01/06/2025
Bilingual Option: Chinese
Salary: Anticipated Salary $4,004-$5,245/month ($48,048-$62,940/year) + bilingual pay
County: Cook
Number of Vacancies : 1
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 51895
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Family & Community Services is seeking to hire a friendly, personable speaking voice to help with the organization and running of the daily administrative operations at the Cook County Family and Community Resource Center in the South Loop FCRC Office. As an Office Associate, you will typically be processing incoming mail, answering phones, and greeting visitors at the front desk. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. The person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. The Division helps Illinois residents by connecting them with many programs and services. Through our programs, services and prevention efforts, the Division improves the health and well-being of individuals and promotes self-sufficiency and integrity of families of Illinois.
Essential Functions
Receives and distributes mail, manual releases, and memos, including incoming correspondence from customers and applicants, drop box items, faxes, and centrally mailed reports.
Edits general client information in the Integrated Eligibility System (IES) system.
Serves as back-up receptionist.
Provides clerical office support.
Serves as back-up timekeeper in the timekeeper’s absence.
Maintains files, office supplies, and forms.
Translates functions/procedures into Chinese for individuals who cannot speak or read English, in contacts with the general public, advocacy groups, customers, and community organizations.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of high school.
Requires two (2) years of related office experience.
Requires ability to speak, read, and write Chinese at a colloquial skill level.
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 1112 S Wabash Ave, Chicago, Illinois, 60605
Family & Community Services
Region 1 North
Clerical
South Loop FCRC, Cook County
Work County: Cook
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Eastern Florida State College is currently seeking applications for the part-time position of Security Desk Assistant on the Melbourne Campus in Melbourne, Florida
Performs administrative and office support activities for the Customer Service Desk within the Collegewide Security Department. Duties include a variety of office functions for the Department of Collegewide Security. Assists members of the Campus Security Office and the Eastern Florida State College community by answering phone calls, issuing parking permits, issuing IDs, and performing fingerprinting services.
The following minimum qualifications for this position must be met before any applicant will be considered:
High school diploma or GED required.
Associate’s degree from a regionally accredited institution preferred.
A minimum of two years of related experience preferred.
Excellent communication skills.
Word processing/typing accuracy.
Effective organizational skills.
Computer proficiency required to include Microsoft Word, Excel, and Outlook.
Valid Florida Motor Vehicle Operator’s license required. Travel to all campuses may be required.
A review of Social Media activity will be part of the candidate evaluation process.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $36.00). This fingerprinting fee ($36.00) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to bend, stoop and stand.
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access input and retrieve information and/or data from a computer.
Works in office environment.
Some duties may require outdoor assignments.
The hourly rate is $15.00 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted from December 10, 2025, through January 7, 2026 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Dec 10, 2025
Part time
Eastern Florida State College is currently seeking applications for the part-time position of Security Desk Assistant on the Melbourne Campus in Melbourne, Florida
Performs administrative and office support activities for the Customer Service Desk within the Collegewide Security Department. Duties include a variety of office functions for the Department of Collegewide Security. Assists members of the Campus Security Office and the Eastern Florida State College community by answering phone calls, issuing parking permits, issuing IDs, and performing fingerprinting services.
The following minimum qualifications for this position must be met before any applicant will be considered:
High school diploma or GED required.
Associate’s degree from a regionally accredited institution preferred.
A minimum of two years of related experience preferred.
Excellent communication skills.
Word processing/typing accuracy.
Effective organizational skills.
Computer proficiency required to include Microsoft Word, Excel, and Outlook.
Valid Florida Motor Vehicle Operator’s license required. Travel to all campuses may be required.
A review of Social Media activity will be part of the candidate evaluation process.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $36.00). This fingerprinting fee ($36.00) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to bend, stoop and stand.
Ability to communicate both orally and in writing.
Ability to sit at a desk and view a display screen for extended periods of time.
Ability to access input and retrieve information and/or data from a computer.
Works in office environment.
Some duties may require outdoor assignments.
The hourly rate is $15.00 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted from December 10, 2025, through January 7, 2026 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Technology and Operations Section Receptionist (Administrative Assistant 1) within the Nuclear Waste Program .
Location:
Richland Field Office in Richland, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule: This position is required to work in the office Monday through Friday, 8:00 a.m. to 5:00 p.m., and is not eligible for telework.
Application Timeline:
Apply by December 16, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
As the Technology and Operations Section Receptionist, you will be the welcoming first point of contact at Ecology's Richland Field Office, providing professional, friendly, and responsive customer service to staff, external partners, and the public. You'll also provide essential organizational support, including administrative duties, managing calendars, scheduling meetings, coordinating travel, assisting with recruitment and hiring processes, and more. This role is exciting and unique, as it combines these traditional administrative office duties with several other customer service-related responsibilities, including serving as the program’s purchasing coordinator and timekeeper, maintaining supply room inventory and tidiness, acting as the primary contact for reserving conference rooms, and overseeing the program’s Business Travel Account log.
What you will do:
Perform front-desk and reception duties for the Nuclear Waste Program in-person at the Richland Field Office, Monday through Friday, from 8:00 a.m. to 5:00 p.m.
Provide administrative support to the Technology and Operations section, including scheduling meetings, preparing agendas, taking notes, assisting with travel logistics, formatting and finalizing the section’s monthly report, etc.
Perform purchasing duties for the program.
Ensure all visitors sign in to the Visitor Log.
Receive, process, and distribute incoming mail.
Participate as a member of the Administrative Support Team, assisting with team projects and assignments.
Provide backup assistance to the program’s fleet coordinator.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Two (2) years of experience and/or education as described below:
Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education: a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field.
Additional Required Knowledge, Skills, and Abilities:
Microsoft Office Proficiency – Skilled in using Microsoft Office applications, including Outlook, Word, and Excel.
Interpersonal and Communication Skills – Ability to communicate clearly and professionally, collaborate effectively with colleagues, and proofread, edit, and format documents for accuracy and clarity.
Organizational and Customer Service Skills – Ability to manage multiple tasks in a front desk environment, greet and assist visitors in person, by phone, and in writing, respond professionally to internal and external customer inquiries, and ensure accuracy and attention to detail.
Examples of how to qualify:
2 years of experience AND a high school diploma or equivalent.
1 year of experience AND 30-59 semester or 45-89 quarter college credits.
No experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree) or higher.
Special Requirements/Conditions of Employment:
Must possess and maintain a valid driver's license for the operation of state vehicles.
Desired Qualifications:
Experience in an office setting providing direct administrative support to managers and staff.
Experience formatting and editing documents, applying proper grammar, punctuation, and clear professional writing standards while ensuring accessibility.
Experience using Microsoft SharePoint.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Christy Caldwell at Christy.Caldwell@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Dec 09, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Technology and Operations Section Receptionist (Administrative Assistant 1) within the Nuclear Waste Program .
Location:
Richland Field Office in Richland, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule: This position is required to work in the office Monday through Friday, 8:00 a.m. to 5:00 p.m., and is not eligible for telework.
Application Timeline:
Apply by December 16, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.
Duties
As the Technology and Operations Section Receptionist, you will be the welcoming first point of contact at Ecology's Richland Field Office, providing professional, friendly, and responsive customer service to staff, external partners, and the public. You'll also provide essential organizational support, including administrative duties, managing calendars, scheduling meetings, coordinating travel, assisting with recruitment and hiring processes, and more. This role is exciting and unique, as it combines these traditional administrative office duties with several other customer service-related responsibilities, including serving as the program’s purchasing coordinator and timekeeper, maintaining supply room inventory and tidiness, acting as the primary contact for reserving conference rooms, and overseeing the program’s Business Travel Account log.
What you will do:
Perform front-desk and reception duties for the Nuclear Waste Program in-person at the Richland Field Office, Monday through Friday, from 8:00 a.m. to 5:00 p.m.
Provide administrative support to the Technology and Operations section, including scheduling meetings, preparing agendas, taking notes, assisting with travel logistics, formatting and finalizing the section’s monthly report, etc.
Perform purchasing duties for the program.
Ensure all visitors sign in to the Visitor Log.
Receive, process, and distribute incoming mail.
Participate as a member of the Administrative Support Team, assisting with team projects and assignments.
Provide backup assistance to the program’s fleet coordinator.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Two (2) years of experience and/or education as described below:
Experience: in clerical, secretarial, bookkeeping, accounting, or general administrative office work.
Education: a high school diploma or equivalent, or college credits toward a degree in business administration, public administration, or closely allied field.
Additional Required Knowledge, Skills, and Abilities:
Microsoft Office Proficiency – Skilled in using Microsoft Office applications, including Outlook, Word, and Excel.
Interpersonal and Communication Skills – Ability to communicate clearly and professionally, collaborate effectively with colleagues, and proofread, edit, and format documents for accuracy and clarity.
Organizational and Customer Service Skills – Ability to manage multiple tasks in a front desk environment, greet and assist visitors in person, by phone, and in writing, respond professionally to internal and external customer inquiries, and ensure accuracy and attention to detail.
Examples of how to qualify:
2 years of experience AND a high school diploma or equivalent.
1 year of experience AND 30-59 semester or 45-89 quarter college credits.
No experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree) or higher.
Special Requirements/Conditions of Employment:
Must possess and maintain a valid driver's license for the operation of state vehicles.
Desired Qualifications:
Experience in an office setting providing direct administrative support to managers and staff.
Experience formatting and editing documents, applying proper grammar, punctuation, and clear professional writing standards while ensuring accessibility.
Experience using Microsoft SharePoint.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Christy Caldwell at Christy.Caldwell@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary and benefit package. Some benefits may include tuition reimbursement, bilingual pay (when applicable) and retirement plans. People who come to Sparks, stay in Sparks.
Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach : licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters. The City of Sparks does not review these items with the application.
This recruitment is scheduled to close on Thursday, December 18, 2025, but may close without notice if/when early recruitment decisions are made so please do not delay in filling out and submitting a complete application.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Perform routine analytical, technical, programmatic, and administrative duties in support of various administrative and programmatic operations and functions of a major department. Recommend possible action and assist in policy, procedure and budget development and implementation. Manage projects through implementation as assigned.
Qualifications:
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Education and Experience:
Bachelor’s Degree with major course work in business, public administration, project management, statistics, or a related field and one (1) year of analysis experience in administration, programming, management, operations, or similar area
OR
Equivalent combination of education and experience.
Licenses and Certificates:
Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Examples of Essential Duties:
Plan and organize complex administrative or management studies relating to the activities of a specified department and or division. May be assigned one or more area of responsibility. Responsible for independently planning, administering, and coordinating administrative and operational, support functions and services. In addition to statistical analysis, will support and collaborate with management staff in assigned department.
Serve as primary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations. Confer with representatives of other governmental agencies, community groups, boards and commissions, vendors and others as required by project assignments.
Coordinate activities with those of other City departments, depending upon the nature of the project to which assigned. Provide analytical assistance to others on administrative and operational matters. Provide support to other City staff and a variety of committees and boards. Prepare and present staff reports and other correspondence as appropriate and assigned/necessary. Complete administrative work such as, investigating and answering complaints and provide assistance in resolving operational and administrative problems.
Collect, compile, assemble, analyze, interpret, present and report statistical data in a clear, comprehensible manner. Identify and provide accurate and timely information to staff and provide patterns, trends, forecasting and various other types of data analysis for use in recommendations and strategic planning. Develop recommendations based on patterns and trends identified in the analysis. Create, maintain, and provide information for public dissemination.
Conduct presentations of data to various groups including partnering agencies and other authorized groups. Participate in meetings to discuss and collaborate with local and regional agencies. Use graphing and scientific calculations and mapping techniques to forecast.
Negotiate and administer agreements with local, state, and federal agencies and contractors. Explain, justify, and defend programs, policies, and activities. Monitor compliance with agreements and authorize payments.
Conduct research, prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices. Develop and revise office forms and report formats. Establish and update procedural manuals for clerical, operational and administrative support services for assigned areas as needed
Conduct administrative research, routine surveys, and statistical analysis on administrative, fiscal, and operational issues relating to the activities and operation of the assigned department, division, or program area. Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by leaderships staff. Write reports that present and interpret data, identify alternatives, and make and justify recommendations.
Identify problems, determine analysis styles or techniques and research processes to use to obtain required data and information. Analyze alternatives and make recommendations regarding organizational structure, staffing, facilities, equipment, cost analysis, productivity, and policy or procedure development.
Prepare various types of reports including but not limited to, technical and financial reports, and discuss findings with leadership staff. Develop correspondence, other written materials, implementation plans and assist in implementing policy and procedural modifications. Utilize computer applications for analytical studies.
Assist in the development of goals, objectives, and the strategic plan. Assist in developing and administering the annual budget, including analyzing current and historical trends, determining variances and improving cost effectiveness.
Perform other duties which may be assigned.
Knowledge, Skills and Abilities:
Knowledge of principles and practices of project management, public administration, organizational systems, and procedural analysis
Knowledge of principles and practices of general accounting, accounting theory, economics, marketing, budget development and administration
Knowledge of comparative analysis techniques
Knowledge of prioritization practices with the ability to reprioritize competing tasks/projects duties, effectively, in a constantly changing environment
Ability to collect, evaluate and interpret varied information and data, either in statistical or narrative form
Ability to interpret and apply laws, codes, ordinances, regulations, policies, and procedures
Ability to prepare clear, concise, and complete reports and other written materials
Ability to exercise sound independent judgment within established guidelines
Ability to use computer applications and software related to the work
Ability to independently maintain and manage tasks and responsibilities efficiently and effectively
Ability to coordinate and arrange multiple projects effectively to be completed within expected deadlines
Ability to have direct and tough conversations with others as needed
Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
Ability to train others in work procedures
Physical Demands:
Aside from working in a general office environment while using standard office equipment, the majority of the work is sedentary in nature and consists of daily exposure to equipment that may potentially cause visual sensitivity such as computer monitors. The person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive, customer service complaints, maintaining the security of information, competing priorities of reasonable or high significance to the successful function of the department, etc. May need to lift, carry, push and/or pull light to moderate amounts of weight and occasionally work outdoors.
SUPPLEMENTAL JOB INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to a Department Director or a Division Manager
Supervision exercised: None
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Remote work from home may be required/accommodated depending on departmental needs
Application and Recruitment Information:
You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application.
Recruitment Communication:
Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation :
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer :
The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Dec 04, 2025
Full time
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary and benefit package. Some benefits may include tuition reimbursement, bilingual pay (when applicable) and retirement plans. People who come to Sparks, stay in Sparks.
Application Tips :
COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach : licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NOT attach resumes or cover letters. The City of Sparks does not review these items with the application.
This recruitment is scheduled to close on Thursday, December 18, 2025, but may close without notice if/when early recruitment decisions are made so please do not delay in filling out and submitting a complete application.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Perform routine analytical, technical, programmatic, and administrative duties in support of various administrative and programmatic operations and functions of a major department. Recommend possible action and assist in policy, procedure and budget development and implementation. Manage projects through implementation as assigned.
Qualifications:
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Education and Experience:
Bachelor’s Degree with major course work in business, public administration, project management, statistics, or a related field and one (1) year of analysis experience in administration, programming, management, operations, or similar area
OR
Equivalent combination of education and experience.
Licenses and Certificates:
Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Examples of Essential Duties:
Plan and organize complex administrative or management studies relating to the activities of a specified department and or division. May be assigned one or more area of responsibility. Responsible for independently planning, administering, and coordinating administrative and operational, support functions and services. In addition to statistical analysis, will support and collaborate with management staff in assigned department.
Serve as primary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations. Confer with representatives of other governmental agencies, community groups, boards and commissions, vendors and others as required by project assignments.
Coordinate activities with those of other City departments, depending upon the nature of the project to which assigned. Provide analytical assistance to others on administrative and operational matters. Provide support to other City staff and a variety of committees and boards. Prepare and present staff reports and other correspondence as appropriate and assigned/necessary. Complete administrative work such as, investigating and answering complaints and provide assistance in resolving operational and administrative problems.
Collect, compile, assemble, analyze, interpret, present and report statistical data in a clear, comprehensible manner. Identify and provide accurate and timely information to staff and provide patterns, trends, forecasting and various other types of data analysis for use in recommendations and strategic planning. Develop recommendations based on patterns and trends identified in the analysis. Create, maintain, and provide information for public dissemination.
Conduct presentations of data to various groups including partnering agencies and other authorized groups. Participate in meetings to discuss and collaborate with local and regional agencies. Use graphing and scientific calculations and mapping techniques to forecast.
Negotiate and administer agreements with local, state, and federal agencies and contractors. Explain, justify, and defend programs, policies, and activities. Monitor compliance with agreements and authorize payments.
Conduct research, prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices. Develop and revise office forms and report formats. Establish and update procedural manuals for clerical, operational and administrative support services for assigned areas as needed
Conduct administrative research, routine surveys, and statistical analysis on administrative, fiscal, and operational issues relating to the activities and operation of the assigned department, division, or program area. Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by leaderships staff. Write reports that present and interpret data, identify alternatives, and make and justify recommendations.
Identify problems, determine analysis styles or techniques and research processes to use to obtain required data and information. Analyze alternatives and make recommendations regarding organizational structure, staffing, facilities, equipment, cost analysis, productivity, and policy or procedure development.
Prepare various types of reports including but not limited to, technical and financial reports, and discuss findings with leadership staff. Develop correspondence, other written materials, implementation plans and assist in implementing policy and procedural modifications. Utilize computer applications for analytical studies.
Assist in the development of goals, objectives, and the strategic plan. Assist in developing and administering the annual budget, including analyzing current and historical trends, determining variances and improving cost effectiveness.
Perform other duties which may be assigned.
Knowledge, Skills and Abilities:
Knowledge of principles and practices of project management, public administration, organizational systems, and procedural analysis
Knowledge of principles and practices of general accounting, accounting theory, economics, marketing, budget development and administration
Knowledge of comparative analysis techniques
Knowledge of prioritization practices with the ability to reprioritize competing tasks/projects duties, effectively, in a constantly changing environment
Ability to collect, evaluate and interpret varied information and data, either in statistical or narrative form
Ability to interpret and apply laws, codes, ordinances, regulations, policies, and procedures
Ability to prepare clear, concise, and complete reports and other written materials
Ability to exercise sound independent judgment within established guidelines
Ability to use computer applications and software related to the work
Ability to independently maintain and manage tasks and responsibilities efficiently and effectively
Ability to coordinate and arrange multiple projects effectively to be completed within expected deadlines
Ability to have direct and tough conversations with others as needed
Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust
Ability to train others in work procedures
Physical Demands:
Aside from working in a general office environment while using standard office equipment, the majority of the work is sedentary in nature and consists of daily exposure to equipment that may potentially cause visual sensitivity such as computer monitors. The person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive, customer service complaints, maintaining the security of information, competing priorities of reasonable or high significance to the successful function of the department, etc. May need to lift, carry, push and/or pull light to moderate amounts of weight and occasionally work outdoors.
SUPPLEMENTAL JOB INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to a Department Director or a Division Manager
Supervision exercised: None
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Remote work from home may be required/accommodated depending on departmental needs
Application and Recruitment Information:
You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application.
Recruitment Communication:
Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation :
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer :
The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
