PeopleTec is currently seeking a Senior Program Manager to support our Huntsville , AL location.
The candidate will be responsible for managing all aspects in developing capabilities supporting our customers specific requirements. The Senior Program Manager will maintain strong relationships with both government representatives and contractors in delivering technically driven solutions providing analytics capabilities to Army Aviation
Required Skills/Experience:
15 years of experience in supporting DoD systems, with minimum of 10 years of program management experience.
Capable of managing and directing a large team of personnel in providing technical design, development, integration, test and support.
Background as Subject Matter Expert in Army Aviation maintenance, logistics and operations.
Serve as a technical resource and team member in designing, developing plans to implement systems and procedures to facilitate the delivery of intuitive program applications for new and existing product lines. Work closely with corporate management personnel to continuously improve product reliability and functionality and minimize costs.
Capable of ensuring personnel resources are planned and allocated to perform all required tasks.
Extensive knowledge and experience in planning, measuring, and monitoring technical, schedule, and cost performance.
Establish and maintain excellent working relationship with customer.
Perform and support Group and Corporate Business Development initiatives.
Ability to solve complex problems and communicate effectively:
Excellent written and verbal communication skills are essential.
Exceptional organizational skills including attention to detail and multi-tasking skills.
Perform internal inspections Plan, promote, document and organize training events.
Knowledge of Federal Acquisition Regulations (FAR), Department of Defense (DoD) regulations, requirements, policies, and procedures.
Strong working knowledge of MS Office tools.
Travel: 15%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field is required. Master's Degree preferred.
Desired Skills:
Military experience is highly desired.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/929289-145621
Nov 05, 2018
Full time
PeopleTec is currently seeking a Senior Program Manager to support our Huntsville , AL location.
The candidate will be responsible for managing all aspects in developing capabilities supporting our customers specific requirements. The Senior Program Manager will maintain strong relationships with both government representatives and contractors in delivering technically driven solutions providing analytics capabilities to Army Aviation
Required Skills/Experience:
15 years of experience in supporting DoD systems, with minimum of 10 years of program management experience.
Capable of managing and directing a large team of personnel in providing technical design, development, integration, test and support.
Background as Subject Matter Expert in Army Aviation maintenance, logistics and operations.
Serve as a technical resource and team member in designing, developing plans to implement systems and procedures to facilitate the delivery of intuitive program applications for new and existing product lines. Work closely with corporate management personnel to continuously improve product reliability and functionality and minimize costs.
Capable of ensuring personnel resources are planned and allocated to perform all required tasks.
Extensive knowledge and experience in planning, measuring, and monitoring technical, schedule, and cost performance.
Establish and maintain excellent working relationship with customer.
Perform and support Group and Corporate Business Development initiatives.
Ability to solve complex problems and communicate effectively:
Excellent written and verbal communication skills are essential.
Exceptional organizational skills including attention to detail and multi-tasking skills.
Perform internal inspections Plan, promote, document and organize training events.
Knowledge of Federal Acquisition Regulations (FAR), Department of Defense (DoD) regulations, requirements, policies, and procedures.
Strong working knowledge of MS Office tools.
Travel: 15%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field is required. Master's Degree preferred.
Desired Skills:
Military experience is highly desired.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/929289-145621
PeopleTec, Inc. is currently seeking an Military Operations Analyst to support our Colorado Springs, CO location.
Provide Transition and Transfer (T2) analysis support required of all Army BMDS elements. The contractor shall assist with accumulation, collation, tracking, and integration requirements, provide input from war fighting organizations; combat development organizations and assist in transmission of this input to appropriate DoD agencies; and inform initiators of results from analyses, assessments, and engineering changes to BMDS elements development. Includes development and deployment of the AN/TPY2 Forward Based Mode (FBM) Radars and integration into various Geographic Combatant Commands (GCC) areas of operations. Provide support to the TCM GBMD efforts with all BMDS related EEW working groups and related IPT efforts to include human-in-the-loop simulations and exercises for the BMDS program. Support planning for operation/test for transition to and sustainment of operations. Support the TCM at all BMDS EEW to include BMDS Simulations, warfighter and MDA Battle Planning Exercises, and Training /Exercises and any real world required activities. Assist with coordination and integration activities among multiple organizations that plan, execute, and analyze these events, and will coordinate among COCOM, MDA BMDS, and JIAMDO exercises, Wargames and real world related TCM BMDS requirements.
Required Experience:
8-10 years of experience to include:
Experience with analysis of DOTMLPF products, Materiel Developer plans, Warfighter strategic plans and communications. Expertise in strategic and/or joint level planning at the combatant command level with sufficient knowledge of Joint Operations Planning Process
Travel: 25%
Must be a U.S. Citizen
A U.S. Top Secret/SCI clearance is required to perform this work. Candidates are required to have a Top Secret/SCI clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree in a related field is required.
Desired Skills:
Technical and operational planning experience with analytical support for the integration of the Missile Defense Agency (MDA) Ballistic Missile Defense System (BMDS) elements into the Army and global missile defense organizations and facilities.
Analysis and planning experience with TCM-GBMD operational oversight of the Army BMDS elements within the Joint Functional Component Command, Integrated Missile Defense (JFCC-IMD)
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number ( 256.319.3800 ) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/929018-145621
Nov 05, 2018
Full time
PeopleTec, Inc. is currently seeking an Military Operations Analyst to support our Colorado Springs, CO location.
Provide Transition and Transfer (T2) analysis support required of all Army BMDS elements. The contractor shall assist with accumulation, collation, tracking, and integration requirements, provide input from war fighting organizations; combat development organizations and assist in transmission of this input to appropriate DoD agencies; and inform initiators of results from analyses, assessments, and engineering changes to BMDS elements development. Includes development and deployment of the AN/TPY2 Forward Based Mode (FBM) Radars and integration into various Geographic Combatant Commands (GCC) areas of operations. Provide support to the TCM GBMD efforts with all BMDS related EEW working groups and related IPT efforts to include human-in-the-loop simulations and exercises for the BMDS program. Support planning for operation/test for transition to and sustainment of operations. Support the TCM at all BMDS EEW to include BMDS Simulations, warfighter and MDA Battle Planning Exercises, and Training /Exercises and any real world required activities. Assist with coordination and integration activities among multiple organizations that plan, execute, and analyze these events, and will coordinate among COCOM, MDA BMDS, and JIAMDO exercises, Wargames and real world related TCM BMDS requirements.
Required Experience:
8-10 years of experience to include:
Experience with analysis of DOTMLPF products, Materiel Developer plans, Warfighter strategic plans and communications. Expertise in strategic and/or joint level planning at the combatant command level with sufficient knowledge of Joint Operations Planning Process
Travel: 25%
Must be a U.S. Citizen
A U.S. Top Secret/SCI clearance is required to perform this work. Candidates are required to have a Top Secret/SCI clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree in a related field is required.
Desired Skills:
Technical and operational planning experience with analytical support for the integration of the Missile Defense Agency (MDA) Ballistic Missile Defense System (BMDS) elements into the Army and global missile defense organizations and facilities.
Analysis and planning experience with TCM-GBMD operational oversight of the Army BMDS elements within the Joint Functional Component Command, Integrated Missile Defense (JFCC-IMD)
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number ( 256.319.3800 ) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/929018-145621
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an IT Resource Analyst to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As an IT Resource Analyst, you will assist the IT Resource Manager by providing support for department-wide activities and initiatives including facilities, workforce development, communications, resourcing, contracting, reporting, and system/process improvement. In this role, you will be responsible for identifying, recommending, and implementing operational activities to improve the overall efficiency and effectiveness of OIS. Since you will touch on many aspects of OHA and DHS, you will need to develop and maintain ongoing communication links and contact with managers and other staff throughout both agencies. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming an IT Resource Analyst , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills in Customer Service, Human Resources or IT Operations. OR Any combination of experience or education equivalent to three years technical-level experience demonstrating the capacity for the knowledge and skills in Customer Service, Human Resources or IT Operations. REQUESTED SKILLS:
Experienced working in a fast-paced environment and dealing with stressful situations.
Strong organizational skills.
Ability to work effectively as a member of a team.
Experience reviewing and processing agreements related to IT.
Ability to work on multiple projects simultaneously and prioritize based on deadline with frequent interruptions
Proficiency in Microsoft Office Suite including Word, Excel, Project and Visio.
Ability to coordinate or lead business operations planning activities for initiatives and oversight processes.
Must be able to conceptualize and complete projects independently and have the ability to communicate clearly and concisely.
Ability to read, comprehend, and interpret rules, regulations, policies and procedures, particularly as they relate to OHA, DHS and OIS business operations.
Experience in promoting a culturally competent and diverse work environment.
Nov 05, 2018
Full time
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an IT Resource Analyst to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As an IT Resource Analyst, you will assist the IT Resource Manager by providing support for department-wide activities and initiatives including facilities, workforce development, communications, resourcing, contracting, reporting, and system/process improvement. In this role, you will be responsible for identifying, recommending, and implementing operational activities to improve the overall efficiency and effectiveness of OIS. Since you will touch on many aspects of OHA and DHS, you will need to develop and maintain ongoing communication links and contact with managers and other staff throughout both agencies. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming an IT Resource Analyst , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills in Customer Service, Human Resources or IT Operations. OR Any combination of experience or education equivalent to three years technical-level experience demonstrating the capacity for the knowledge and skills in Customer Service, Human Resources or IT Operations. REQUESTED SKILLS:
Experienced working in a fast-paced environment and dealing with stressful situations.
Strong organizational skills.
Ability to work effectively as a member of a team.
Experience reviewing and processing agreements related to IT.
Ability to work on multiple projects simultaneously and prioritize based on deadline with frequent interruptions
Proficiency in Microsoft Office Suite including Word, Excel, Project and Visio.
Ability to coordinate or lead business operations planning activities for initiatives and oversight processes.
Must be able to conceptualize and complete projects independently and have the ability to communicate clearly and concisely.
Ability to read, comprehend, and interpret rules, regulations, policies and procedures, particularly as they relate to OHA, DHS and OIS business operations.
Experience in promoting a culturally competent and diverse work environment.
PeopleTec is currently seeking a Manpower / Force Structure Analyst to support our Huntsville, AL location.
Supports all aspects of Manpower and Force Development in support of an Army Program Office and its subordinate Project Offices including civilian, military, contractor, and matrix support. Develops and implements the manpower to include synchronization with the Program Budget Guidance and the Program Objective Memorandum. Provides force management assistance to subordinate Project Offices. Generates Program Office Input and responses to Total Army Analysis (TAA) taskings. Maintains accountability for military and civilian manpower. Develops and maintains Table of Distribution and Allowances (TDA) including TDA equipment and manning table documents. Reviews and provides input to proposed Concept Plans, Transition Plans and Command Implementation Plans for reorganization and formation of PEO and Project Offices. 1. Prepares Command Plan for entire Program Office to include preparing necessary Schedule 8 adjustments to the Manpower Program Budget Guidance (PBG) and preparing official TDA. 2. Prepares updates to the Program's Working TDA (manning document) per fiscal year. 3. Prepares/Reviews needed Concept Plans, Transition Plans and Command Implementation Plans. 4. Prepares Program's Military Acquisition Position List (MAPL) Reviews and Command Select List (CSL) Reviews for Best Qualified and Civilian CSL positions. 5. Monitors and inputs into Program's PDC Tool data.
Required Skills/Experience:
Minimum of 5+ years of direct traceable experience.
Must be (VERY) highly proficient in Microsoft Excel.
Must have a strong attention to detail.
Proficient in Microsoft Word, PowerPoint, and SharePoint.
Ability to work in a fast-paced environment.
Ability to work in a team environment.
Ability to multi-task and complete assignments on schedule.
Dependable self-starter with strong written and oral communication skills, and interpersonal skills.
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree (or equivalent) in related field is required. An additional 4+ years of related experience may be substituted in lieu of degree. Higher level of degree in related field may be substituted in lieu of experience.
Desired Skills :
Experience in federal civilian resource management (manpower and force structure).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/918107-145621
Oct 25, 2018
Full time
PeopleTec is currently seeking a Manpower / Force Structure Analyst to support our Huntsville, AL location.
Supports all aspects of Manpower and Force Development in support of an Army Program Office and its subordinate Project Offices including civilian, military, contractor, and matrix support. Develops and implements the manpower to include synchronization with the Program Budget Guidance and the Program Objective Memorandum. Provides force management assistance to subordinate Project Offices. Generates Program Office Input and responses to Total Army Analysis (TAA) taskings. Maintains accountability for military and civilian manpower. Develops and maintains Table of Distribution and Allowances (TDA) including TDA equipment and manning table documents. Reviews and provides input to proposed Concept Plans, Transition Plans and Command Implementation Plans for reorganization and formation of PEO and Project Offices. 1. Prepares Command Plan for entire Program Office to include preparing necessary Schedule 8 adjustments to the Manpower Program Budget Guidance (PBG) and preparing official TDA. 2. Prepares updates to the Program's Working TDA (manning document) per fiscal year. 3. Prepares/Reviews needed Concept Plans, Transition Plans and Command Implementation Plans. 4. Prepares Program's Military Acquisition Position List (MAPL) Reviews and Command Select List (CSL) Reviews for Best Qualified and Civilian CSL positions. 5. Monitors and inputs into Program's PDC Tool data.
Required Skills/Experience:
Minimum of 5+ years of direct traceable experience.
Must be (VERY) highly proficient in Microsoft Excel.
Must have a strong attention to detail.
Proficient in Microsoft Word, PowerPoint, and SharePoint.
Ability to work in a fast-paced environment.
Ability to work in a team environment.
Ability to multi-task and complete assignments on schedule.
Dependable self-starter with strong written and oral communication skills, and interpersonal skills.
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree (or equivalent) in related field is required. An additional 4+ years of related experience may be substituted in lieu of degree. Higher level of degree in related field may be substituted in lieu of experience.
Desired Skills :
Experience in federal civilian resource management (manpower and force structure).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/918107-145621
PeopleTec is currently seeking an Acquisition Analyst (Foreign Military Sales (FMS) to support our Huntsville, AL location.
Candidate will support all aspects of sound acquisition planning and program execution. Provide project management expertise, guidance, and operations support of International & FMS programs in various stages within the acquisition life cycle, most specifically to FMS cases and programs supporting the development, production, installation, test, training and sustainment. Provide day-to-day management expertise, guidance, and operations support to the program managers responsible. Draft quality acquisition documentation as it relates to the management, contracting, execution, test, fielding and/or sustainment of FMS programs (briefings, plans, docs). Apply agile development approaches to achieve desired results within program schedule and budget constraints to achieve solutions for the warfighter. Assist with Acquisition Strategy Panel planning, preparation and execution. Develop Statements of Objectives, solicit product requirements, prepare Request for Proposal (RFP) packages, and generate requirements package for delivery orders. Draft, review and update Statements of Work, System Requirements Documents and Contract Data Requirements Lists. Support contract negotiation activity, perform technical evaluations, prepare meeting minutes and follow up on action items. Conduct rapid research, writes analysis, and reports in support of Army positions. Assist the government by monitoring and analyzing program activities, abiding by regulations, policies and procedures related to FMS cases and contracts. Plan, research and support the development of options for government consideration and presentation to partner nations with regard to recommending acquisition strategies, execution approaches and sustainment plans. Formulate plans and recommend effective strategies to assist the program manager in meeting cost, schedule and performance objectives. Recommend viable courses of action and proposed solutions to correct problems. Apply qualitative and quantitative techniques for gathering, analyzing, and measuring the effectiveness, efficiency and productivity of acquisition programs. Develop reporting and monitoring procedures and follow them to ensure program objectives are accomplished timely and cost effectively for international customers. Review and track program status against cost, schedule and performance deliverables. Participate in milestone reviews and regular status meetings with prime contractor. Prepare for and support various Program Office activities and meetings, to include internal government meetings, case reviews, design reviews, Program Assessment Reviews, Interface Control Working Groups and Technical interchange Meetings. Provide acquisition management guidance and expertise that align with the principles, criteria, and procedures of DoD and Army Directives, regulations and policies as well as FMS instructions, directives, regulations, and guidance documents. Draft and review official FMS case correspondence: Letters of Requests (LORs), Pricing and Availability (P&As), Letters of Offer and Acceptance (LOAs), Case Amendments and Modifications to ensure compliance with Defense Security Assistance Management Systems (DSAMS) regulations customer requirements. Must have very effective communication skills, orally and in writing with a strong understanding and appreciation for international culture and communications. Must by willing and able travel overseas to potentially hazardous locations.
Required Skills/Experience:
Candidate serves as advisor to program officials in procurement planning meetings. Advises program officials of the procurement objectives to be used, and assists in the preparation of SOW/SOO/PWS, determination and findings and solicitation documents.
Advises technical specialists, and management on matters pertaining to contracting and business management policies and procedures, and offers new or innovative solutions that produce efficiencies for the organization.
Develops solutions to problems when there are uncertainties involving the legislation, authorities and scope of the action resulting from Congressional interest.
Provides assistance to contracting officer Representatives (CORs) and managers regarding specific situations or problems and upon receipt of changed procedures imposed by high headquarters involving regulations, laws and good business practices.
Candidate will be responsible for providing authoritative contracting advice, guidance, insight, and direction to all levels of administrative and technical management in matters to include, but not limited to, contract procurement and acquisition policy, procedures, and documentation.
Candidate conducts highly complex independent reviews of acquisition requirements for computer and/or engineering product and services packages prepared by CORs and PMs prior to submission to the Army Contracting Command (ACC) Contracts Office. Packages are reviewed for accuracy, completeness, and feasibility to ensure adherence to established technical and acquisition policies and procedures.
If deficiencies and/or omissions are identified through the analysis of acquisition requirements, plans are developed with the program action lead(s) to resolve issues and take appropriate action.
Minimum Requirements:
Must demonstrate attention to detail.
Will use independent judgment to plan, prioritize, and organize a diversified workload in a high-pace and detail oriented environment.
Understanding roles and responsibilities of functional areas.
Must have demonstrated experience working individually as well as organizing and facilitating working groups.
Must be able to prepare detailed written reports and briefings suitable for presentation to senior level military and corporate leadership, as well as present material orally.
Outstanding communication, both written and verbal.
Outstanding analytical skills.
Proficient ability with Microsoft Office suite of products (Microsoft Outlook, Word, Excel, and PowerPoint.)
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field and 10+ years of experience in a related field.
Desired Skills :
DoD Acquisition Workforce Certification Level III in Contracting.
Comprehensive knowledge of regulations, DoD Acquisition policies and precedents, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army.
Acquisition Program Management or Contracting Office experience.
Ability to manage projects, work effectively with others, and manage multiple projects simultaneously.
Experience with implementation of methodologies to acquisition programs.
Experience with Foreign Military Sales (FMS), Security Assistance Management regulations, policies, and procedures, ITAR and Arms Export Control Act.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/918084-145621
Oct 25, 2018
Full time
PeopleTec is currently seeking an Acquisition Analyst (Foreign Military Sales (FMS) to support our Huntsville, AL location.
Candidate will support all aspects of sound acquisition planning and program execution. Provide project management expertise, guidance, and operations support of International & FMS programs in various stages within the acquisition life cycle, most specifically to FMS cases and programs supporting the development, production, installation, test, training and sustainment. Provide day-to-day management expertise, guidance, and operations support to the program managers responsible. Draft quality acquisition documentation as it relates to the management, contracting, execution, test, fielding and/or sustainment of FMS programs (briefings, plans, docs). Apply agile development approaches to achieve desired results within program schedule and budget constraints to achieve solutions for the warfighter. Assist with Acquisition Strategy Panel planning, preparation and execution. Develop Statements of Objectives, solicit product requirements, prepare Request for Proposal (RFP) packages, and generate requirements package for delivery orders. Draft, review and update Statements of Work, System Requirements Documents and Contract Data Requirements Lists. Support contract negotiation activity, perform technical evaluations, prepare meeting minutes and follow up on action items. Conduct rapid research, writes analysis, and reports in support of Army positions. Assist the government by monitoring and analyzing program activities, abiding by regulations, policies and procedures related to FMS cases and contracts. Plan, research and support the development of options for government consideration and presentation to partner nations with regard to recommending acquisition strategies, execution approaches and sustainment plans. Formulate plans and recommend effective strategies to assist the program manager in meeting cost, schedule and performance objectives. Recommend viable courses of action and proposed solutions to correct problems. Apply qualitative and quantitative techniques for gathering, analyzing, and measuring the effectiveness, efficiency and productivity of acquisition programs. Develop reporting and monitoring procedures and follow them to ensure program objectives are accomplished timely and cost effectively for international customers. Review and track program status against cost, schedule and performance deliverables. Participate in milestone reviews and regular status meetings with prime contractor. Prepare for and support various Program Office activities and meetings, to include internal government meetings, case reviews, design reviews, Program Assessment Reviews, Interface Control Working Groups and Technical interchange Meetings. Provide acquisition management guidance and expertise that align with the principles, criteria, and procedures of DoD and Army Directives, regulations and policies as well as FMS instructions, directives, regulations, and guidance documents. Draft and review official FMS case correspondence: Letters of Requests (LORs), Pricing and Availability (P&As), Letters of Offer and Acceptance (LOAs), Case Amendments and Modifications to ensure compliance with Defense Security Assistance Management Systems (DSAMS) regulations customer requirements. Must have very effective communication skills, orally and in writing with a strong understanding and appreciation for international culture and communications. Must by willing and able travel overseas to potentially hazardous locations.
Required Skills/Experience:
Candidate serves as advisor to program officials in procurement planning meetings. Advises program officials of the procurement objectives to be used, and assists in the preparation of SOW/SOO/PWS, determination and findings and solicitation documents.
Advises technical specialists, and management on matters pertaining to contracting and business management policies and procedures, and offers new or innovative solutions that produce efficiencies for the organization.
Develops solutions to problems when there are uncertainties involving the legislation, authorities and scope of the action resulting from Congressional interest.
Provides assistance to contracting officer Representatives (CORs) and managers regarding specific situations or problems and upon receipt of changed procedures imposed by high headquarters involving regulations, laws and good business practices.
Candidate will be responsible for providing authoritative contracting advice, guidance, insight, and direction to all levels of administrative and technical management in matters to include, but not limited to, contract procurement and acquisition policy, procedures, and documentation.
Candidate conducts highly complex independent reviews of acquisition requirements for computer and/or engineering product and services packages prepared by CORs and PMs prior to submission to the Army Contracting Command (ACC) Contracts Office. Packages are reviewed for accuracy, completeness, and feasibility to ensure adherence to established technical and acquisition policies and procedures.
If deficiencies and/or omissions are identified through the analysis of acquisition requirements, plans are developed with the program action lead(s) to resolve issues and take appropriate action.
Minimum Requirements:
Must demonstrate attention to detail.
Will use independent judgment to plan, prioritize, and organize a diversified workload in a high-pace and detail oriented environment.
Understanding roles and responsibilities of functional areas.
Must have demonstrated experience working individually as well as organizing and facilitating working groups.
Must be able to prepare detailed written reports and briefings suitable for presentation to senior level military and corporate leadership, as well as present material orally.
Outstanding communication, both written and verbal.
Outstanding analytical skills.
Proficient ability with Microsoft Office suite of products (Microsoft Outlook, Word, Excel, and PowerPoint.)
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field and 10+ years of experience in a related field.
Desired Skills :
DoD Acquisition Workforce Certification Level III in Contracting.
Comprehensive knowledge of regulations, DoD Acquisition policies and precedents, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army.
Acquisition Program Management or Contracting Office experience.
Ability to manage projects, work effectively with others, and manage multiple projects simultaneously.
Experience with implementation of methodologies to acquisition programs.
Experience with Foreign Military Sales (FMS), Security Assistance Management regulations, policies, and procedures, ITAR and Arms Export Control Act.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/918084-145621
PeopleTec is currently seeking an Advanced Acquisition Analyst to support our Huntsville, AL location.
Candidate provides advice and guidance both acquisition and business policies, processes and procedures. Candidate exercises independent judgment in performance of research, analysis, process improvement, and strategy execution of innovative solutions that offer efficiencies to the acquisition and business management process. Serves as a primary representative on contract related special project teams supports the lead on all acquisition matters, responsible for the analysis, evaluation, approving or redirecting of the strategy, plans, and techniques of pre-award and post-award functions involving highly specialized procurements programs/projects that have been determined by the Department of the Army (DA) to be of such significance that they require intensive management. Candidate will interface between Army Contracting Command (ACC) and the Army Contracting Officer's Representatives (CORs), and Program/Project Managers (PMs) on all matters pertaining to Program and Acquisition Management Office planning and execution tasks. Emphasis is placed on the effective integration of standardized business process improvements. Duties include managing responsible program areas, working with senior personnel, and maintaining an efficient flow of operations to meet mission requirements. Expert analytical ability and skill is used extensively in completing daily duties.
Required Skills/Experience:
Candidate serves as an advisor to program officials in procurement planning meetings.
Advises program officials of the procurement objectives to be used, and assists in the preparation of SOW/SOO/PWS, determination and findings and solicitation documents.
Advises technical specialists, and management on matters pertaining to contracting and business management policies and procedures, and offers new or innovative solutions that produce efficiencies for the organization.
Develops solutions to problems when there are uncertainties involving the legislation, authorities and scope of the action resulting from Congressional interest.
Provides assistance to contracting officer Representatives (CORs) and managers regarding specific situations or problems and upon receipt of changed procedures imposed by high headquarters involving regulations, laws and good business practices.
The Acquisition Analyst helps CORs and PMs meet their contract requirement objectives, solve problems, answer questions, correct deficiencies in documentation, and evaluate/interpret supporting work.
Works with the functional area experts and project managers to coordinate and identify acquisition requirements. This is accomplished by fully understanding the mission objectives and ensuring all requirements are fully integrated into the systems architecture.
Independently gathers requirements, coordinates documents, generates independent government estimates, and determines contracting strategies and objectives to be pursued, taking into account the overall Army and government objectives and considerations such as socioeconomic programs, competition, pricing arrangements, subcontracting, and similar considerations normally requiring the use of innovative and unique acquisitions techniques.
Analyzes requirements, be able to prepare various statutory determinations such as method of contracting, type of contract, extent of competition, and type of service to name a few.
Serves as primary interface point with the contracting office during all phases of the acquisition process.
Develops performance criteria and requirements into sound/sufficient Performance Work Statements (PWS) and/or task orders/defendable justifications for contractors to perform.
Ensures clear articulation of Government requirements in the development of solicitation documents. Coordinates and works with the functional and technical experts to ensure organizational objectives and information technology architecture requirements are reflected in the contractual documents.
Coordinates, provides data and guides the Budget Analyst in matters of estimating costs; cost accounting categories and executed funds predicated on contractor invoices and billing/reporting statements.
Establishes and administers a cost reporting program for tracking and controlling contractor expenditure rate. Reviews solicitation documents with ACC, participates in pre-proposal conferences, obtains information from technical officials and clarifies solicitation requirements, prepares source selection criteria.
Establishes performance criteria and administers cost reporting program for all acquisition actions. Coordinates the analysis and evaluation of all proposals received.
Candidate will be responsible for providing authoritative contracting advice, guidance, insight, and direction to all levels of administrative and technical management in matters to include, but not limited to, contract procurement and acquisition policy, procedures, and documentation.
Candidate conducts highly complex independent reviews of acquisition requirements for computer and/or engineering product and services packages prepared by CORs and PMs prior to submission to the Army Contracting Command (ACC) Contracts Office.
Packages are reviewed for accuracy, completeness, and feasibility to ensure adherence to established technical and acquisition policies and procedures. If deficiencies and/or omissions are identified through the analysis of acquisition requirements, plans are developed with the program action lead(s) to resolve issues and take appropriate action.
Must demonstrate attention to detail.
Will use independent judgment to plan, prioritize, and organize a diversified workload in a high-pace and detail oriented environment.
Understanding roles and responsibilities of functional areas.
Must have demonstrated experience working individually as well as organizing and facilitating working groups.
Must be able to prepare detailed written reports and briefings suitable for presentation to senior level military and corporate leadership, as well as present material orally.
Must have excellent written and oral communication skills and the ability to use Microsoft Office suite of products.
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field is required with 10+ years of experience.
Desired Skills :
DoD Acquisition Workforce Certification Level III in Contracting.
Comprehensive knowledge of regulations, DoD Acquisition policies and precedents, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army.
Acquisition Program Management or Contracting Office experience.
Ability to manage projects, work effectively with others, and manage multiple projects simultaneously.
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Outstanding communication, both written and verbal.
Outstanding analytical skills.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/918022-145621
Oct 25, 2018
Full time
PeopleTec is currently seeking an Advanced Acquisition Analyst to support our Huntsville, AL location.
Candidate provides advice and guidance both acquisition and business policies, processes and procedures. Candidate exercises independent judgment in performance of research, analysis, process improvement, and strategy execution of innovative solutions that offer efficiencies to the acquisition and business management process. Serves as a primary representative on contract related special project teams supports the lead on all acquisition matters, responsible for the analysis, evaluation, approving or redirecting of the strategy, plans, and techniques of pre-award and post-award functions involving highly specialized procurements programs/projects that have been determined by the Department of the Army (DA) to be of such significance that they require intensive management. Candidate will interface between Army Contracting Command (ACC) and the Army Contracting Officer's Representatives (CORs), and Program/Project Managers (PMs) on all matters pertaining to Program and Acquisition Management Office planning and execution tasks. Emphasis is placed on the effective integration of standardized business process improvements. Duties include managing responsible program areas, working with senior personnel, and maintaining an efficient flow of operations to meet mission requirements. Expert analytical ability and skill is used extensively in completing daily duties.
Required Skills/Experience:
Candidate serves as an advisor to program officials in procurement planning meetings.
Advises program officials of the procurement objectives to be used, and assists in the preparation of SOW/SOO/PWS, determination and findings and solicitation documents.
Advises technical specialists, and management on matters pertaining to contracting and business management policies and procedures, and offers new or innovative solutions that produce efficiencies for the organization.
Develops solutions to problems when there are uncertainties involving the legislation, authorities and scope of the action resulting from Congressional interest.
Provides assistance to contracting officer Representatives (CORs) and managers regarding specific situations or problems and upon receipt of changed procedures imposed by high headquarters involving regulations, laws and good business practices.
The Acquisition Analyst helps CORs and PMs meet their contract requirement objectives, solve problems, answer questions, correct deficiencies in documentation, and evaluate/interpret supporting work.
Works with the functional area experts and project managers to coordinate and identify acquisition requirements. This is accomplished by fully understanding the mission objectives and ensuring all requirements are fully integrated into the systems architecture.
Independently gathers requirements, coordinates documents, generates independent government estimates, and determines contracting strategies and objectives to be pursued, taking into account the overall Army and government objectives and considerations such as socioeconomic programs, competition, pricing arrangements, subcontracting, and similar considerations normally requiring the use of innovative and unique acquisitions techniques.
Analyzes requirements, be able to prepare various statutory determinations such as method of contracting, type of contract, extent of competition, and type of service to name a few.
Serves as primary interface point with the contracting office during all phases of the acquisition process.
Develops performance criteria and requirements into sound/sufficient Performance Work Statements (PWS) and/or task orders/defendable justifications for contractors to perform.
Ensures clear articulation of Government requirements in the development of solicitation documents. Coordinates and works with the functional and technical experts to ensure organizational objectives and information technology architecture requirements are reflected in the contractual documents.
Coordinates, provides data and guides the Budget Analyst in matters of estimating costs; cost accounting categories and executed funds predicated on contractor invoices and billing/reporting statements.
Establishes and administers a cost reporting program for tracking and controlling contractor expenditure rate. Reviews solicitation documents with ACC, participates in pre-proposal conferences, obtains information from technical officials and clarifies solicitation requirements, prepares source selection criteria.
Establishes performance criteria and administers cost reporting program for all acquisition actions. Coordinates the analysis and evaluation of all proposals received.
Candidate will be responsible for providing authoritative contracting advice, guidance, insight, and direction to all levels of administrative and technical management in matters to include, but not limited to, contract procurement and acquisition policy, procedures, and documentation.
Candidate conducts highly complex independent reviews of acquisition requirements for computer and/or engineering product and services packages prepared by CORs and PMs prior to submission to the Army Contracting Command (ACC) Contracts Office.
Packages are reviewed for accuracy, completeness, and feasibility to ensure adherence to established technical and acquisition policies and procedures. If deficiencies and/or omissions are identified through the analysis of acquisition requirements, plans are developed with the program action lead(s) to resolve issues and take appropriate action.
Must demonstrate attention to detail.
Will use independent judgment to plan, prioritize, and organize a diversified workload in a high-pace and detail oriented environment.
Understanding roles and responsibilities of functional areas.
Must have demonstrated experience working individually as well as organizing and facilitating working groups.
Must be able to prepare detailed written reports and briefings suitable for presentation to senior level military and corporate leadership, as well as present material orally.
Must have excellent written and oral communication skills and the ability to use Microsoft Office suite of products.
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field is required with 10+ years of experience.
Desired Skills :
DoD Acquisition Workforce Certification Level III in Contracting.
Comprehensive knowledge of regulations, DoD Acquisition policies and precedents, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army.
Acquisition Program Management or Contracting Office experience.
Ability to manage projects, work effectively with others, and manage multiple projects simultaneously.
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Outstanding communication, both written and verbal.
Outstanding analytical skills.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/918022-145621
PeopleTec is currently seeking an Integrated Master Scheduler to support our Huntsville, AL location.
Candidate will accomplish requirements in support of a product manager with developing complex schedules utilizing Microsoft Project. Ideal candidates have recent and relevant experience gained from prior military/civilian/contractor scheduling support and are adept at briefing mid and senior government staff personnel. Develop and maintain Microsoft Project integrated master schedule for a complex program. Interface with the Government customer to understand the program's acquisition strategy. Support the formulation, development, and assessment of project schedules, progress assessment plans and project status reporting. Provide information for procurement planning/forecasting for operating programs. Use independent judgment to plan, prioritize, and organize a diversified workload in a high-pace and detail-oriented environment. Interface with Product Management Office leadership, Assistant Product Managers, Product Integrators, and Logistics / Technical / Business representatives to receive schedule inputs and integrate them into the schedule. Create, analyze, and maintain Integrated Master Schedules in Microsoft Project for various lifecycle efforts. Collect and analyze Integrated Master Schedule deliveries from vendors. Generate Integrated Master Schedule formats and outputs as required by Product Management Office personnel. Participate in working groups and Integrated Product Teams requiring schedule design or analysis (i.e. Integrated Baseline Reviews, Integrated Product Team meetings, senior management briefing preparation). Participate in the control of contract schedules requiring a validated schedule control system. Participate in the preparation of schedules for all contract work. Develop plans including schedules to meet contractual/project requirements for several major portions of a program. Possess an understanding of the Defense Contract Management Agency's 14-point schedule assessment.
Required Skills/Experience:
Advanced Microsoft Project Scheduling experience including establish predecessor linkages within a schedule, load and maintain resources, generate graphical and visual reports, create custom reports, and create a master project plan to consolidate multiple projects.
Capable of conducting independent analyses, evaluation, and assessment of logistics.
Demonstrated experience working individually as well as organizing and facilitating working groups.
Ability to prepare detailed written reports and briefings suitable for presentation to senior level military and corporate leadership, as well as present material orally.
Excellent written and oral communication skills and the ability to use Microsoft Office suite of products.
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field with 10 years of relevant*work experience.
*Relevant experience = directly traceable to job description requirements)
Education Substitution/Equivalency: High School plus 16+ years of directly traceable experience; Or, a Master's Degree and 6+ years of directly traceable experience may be considered to fill this position.
Desired Skills :
10+ years of Integrated Master Schedule experience for similar DoD Program Offices preferred.
Knowledge of DoD program planning and budgeting cycles and reporting requirements.
Knowledge of the DoD Acquisition process and procurement regulations.
Collection and analysis of information to assess cost, schedule, and performance associated with risk identification and risk management activities.
In-depth knowledge of Microsoft Office Applications, including Word, Excel, and PowerPoint.
Other scheduling software applications such as: ARTEMIS Microsoft Project Open Plan Professional PrimaVera AMS Real Time Project Milestones Professional
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/917985-145621
Oct 25, 2018
Full time
PeopleTec is currently seeking an Integrated Master Scheduler to support our Huntsville, AL location.
Candidate will accomplish requirements in support of a product manager with developing complex schedules utilizing Microsoft Project. Ideal candidates have recent and relevant experience gained from prior military/civilian/contractor scheduling support and are adept at briefing mid and senior government staff personnel. Develop and maintain Microsoft Project integrated master schedule for a complex program. Interface with the Government customer to understand the program's acquisition strategy. Support the formulation, development, and assessment of project schedules, progress assessment plans and project status reporting. Provide information for procurement planning/forecasting for operating programs. Use independent judgment to plan, prioritize, and organize a diversified workload in a high-pace and detail-oriented environment. Interface with Product Management Office leadership, Assistant Product Managers, Product Integrators, and Logistics / Technical / Business representatives to receive schedule inputs and integrate them into the schedule. Create, analyze, and maintain Integrated Master Schedules in Microsoft Project for various lifecycle efforts. Collect and analyze Integrated Master Schedule deliveries from vendors. Generate Integrated Master Schedule formats and outputs as required by Product Management Office personnel. Participate in working groups and Integrated Product Teams requiring schedule design or analysis (i.e. Integrated Baseline Reviews, Integrated Product Team meetings, senior management briefing preparation). Participate in the control of contract schedules requiring a validated schedule control system. Participate in the preparation of schedules for all contract work. Develop plans including schedules to meet contractual/project requirements for several major portions of a program. Possess an understanding of the Defense Contract Management Agency's 14-point schedule assessment.
Required Skills/Experience:
Advanced Microsoft Project Scheduling experience including establish predecessor linkages within a schedule, load and maintain resources, generate graphical and visual reports, create custom reports, and create a master project plan to consolidate multiple projects.
Capable of conducting independent analyses, evaluation, and assessment of logistics.
Demonstrated experience working individually as well as organizing and facilitating working groups.
Ability to prepare detailed written reports and briefings suitable for presentation to senior level military and corporate leadership, as well as present material orally.
Excellent written and oral communication skills and the ability to use Microsoft Office suite of products.
Travel: 5%
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field with 10 years of relevant*work experience.
*Relevant experience = directly traceable to job description requirements)
Education Substitution/Equivalency: High School plus 16+ years of directly traceable experience; Or, a Master's Degree and 6+ years of directly traceable experience may be considered to fill this position.
Desired Skills :
10+ years of Integrated Master Schedule experience for similar DoD Program Offices preferred.
Knowledge of DoD program planning and budgeting cycles and reporting requirements.
Knowledge of the DoD Acquisition process and procurement regulations.
Collection and analysis of information to assess cost, schedule, and performance associated with risk identification and risk management activities.
In-depth knowledge of Microsoft Office Applications, including Word, Excel, and PowerPoint.
Other scheduling software applications such as: ARTEMIS Microsoft Project Open Plan Professional PrimaVera AMS Real Time Project Milestones Professional
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/917985-145621
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Office Coordinator to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do!
As an Administrative Office Coordinator, you will provide administrative support to the entire OregONEligibility Integrated Eligibility (IE ) Program team. You will act on behalf of the IE & Project Director and core project team to coordinate logistics, procurement, orientation, program and project support, and other activities. You will establish and maintain administrative standards, policies, procedures and workflow to help ensure project timeframes and deadlines are met. Yu will also deal with sensitive issues and information that requires confidentiality; the individuals and situations involved must be handled with tact and diplomacy. Program Administrative Support:
Assists in assuring compliance with Program deadlines and timeframes.
Assists with the definition, documentation, and communication of Program and Project standards, processes, and expectations.
Monitors program and project operations to ensure compliance with established standards and processes.
Establishes and maintains Program administrative standards, procedures, and workflow. Develops and maintains written desk procedures as necessary.
Monitors and helps ensure Program documents meet IE and OIS electronic documentation standards.
Participates in IE and OIS work groups related to Program tasks. Creates and edits, or coordinates creation and editing of large, complex Program documents and spreadsheets as needed.
Coordinates office supply orders with reception.
Coordinates Program logistics with the facility's Office Manager; including phone moves, equipment control, ergonomic assessments, etc.
Maintains SharePoint site for the Program, including page edits and access requests
Program Communication Support:
Exercises care in communication and handling of confidential information, coordinating and following up as necessary on assignments and actions resulting from telephone calls, emails, and letters.
Provides information, resolves problems. Provides project updates and status reports as requested.
Develops and implements uniform formats of correspondence. Prepares and manages project correspondence.
Establishes and maintains procedures and other controls necessary in carrying out assigned activities.
Drafts memorandums and letters as necessary for Program Management team.
Maintains Program organizational charts, phone lists, and distribution lists.
Meeting Coordination:
Coordinates and schedules multiple Program and Project meetings.
Documents and distributes meeting minutes, action items and agendas for meetings; requiring an understanding of multiple program activities and work efforts.
Other:
Consistently treats customers, stakeholders, partners, vendors and co-workers with dignity and respect. Creates and maintains a work environment that is respectful and accepting of diversity.
What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are an Administrative Office Coordinator , don't delay, apply today!
This is a full-time, limited duration positions that is classified and represented by a union. This position will be located in Salem at 550 Capitol Street NE. These limited duration positions are currently scheduled through June 30th, 2019. Employment beyond June 30th, 2019, will be dependent upon available funding and the needs of the program at that time.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Proficiency in Microsoft Word, Excel, PowerPoint or similar programs.
Experience using Microsoft Outlook.
Experience using Microsoft SharePoint.
Experience taking minutes: Including capturing decisions, action items, future agenda items, and the conversation.
Ability to carry out and support administrative tasks for multiple managers, and project staff.
Ability to increase team efficiency.
Excellent written and verbal communication and presentation skills.
Proficiency in preparing meeting agendas and taking minutes.
Ability to get answers from executives with limited availability.
Experience in promoting a culturally competent and diverse work environment.
Oct 15, 2018
Full time
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Office Coordinator to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do!
As an Administrative Office Coordinator, you will provide administrative support to the entire OregONEligibility Integrated Eligibility (IE ) Program team. You will act on behalf of the IE & Project Director and core project team to coordinate logistics, procurement, orientation, program and project support, and other activities. You will establish and maintain administrative standards, policies, procedures and workflow to help ensure project timeframes and deadlines are met. Yu will also deal with sensitive issues and information that requires confidentiality; the individuals and situations involved must be handled with tact and diplomacy. Program Administrative Support:
Assists in assuring compliance with Program deadlines and timeframes.
Assists with the definition, documentation, and communication of Program and Project standards, processes, and expectations.
Monitors program and project operations to ensure compliance with established standards and processes.
Establishes and maintains Program administrative standards, procedures, and workflow. Develops and maintains written desk procedures as necessary.
Monitors and helps ensure Program documents meet IE and OIS electronic documentation standards.
Participates in IE and OIS work groups related to Program tasks. Creates and edits, or coordinates creation and editing of large, complex Program documents and spreadsheets as needed.
Coordinates office supply orders with reception.
Coordinates Program logistics with the facility's Office Manager; including phone moves, equipment control, ergonomic assessments, etc.
Maintains SharePoint site for the Program, including page edits and access requests
Program Communication Support:
Exercises care in communication and handling of confidential information, coordinating and following up as necessary on assignments and actions resulting from telephone calls, emails, and letters.
Provides information, resolves problems. Provides project updates and status reports as requested.
Develops and implements uniform formats of correspondence. Prepares and manages project correspondence.
Establishes and maintains procedures and other controls necessary in carrying out assigned activities.
Drafts memorandums and letters as necessary for Program Management team.
Maintains Program organizational charts, phone lists, and distribution lists.
Meeting Coordination:
Coordinates and schedules multiple Program and Project meetings.
Documents and distributes meeting minutes, action items and agendas for meetings; requiring an understanding of multiple program activities and work efforts.
Other:
Consistently treats customers, stakeholders, partners, vendors and co-workers with dignity and respect. Creates and maintains a work environment that is respectful and accepting of diversity.
What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are an Administrative Office Coordinator , don't delay, apply today!
This is a full-time, limited duration positions that is classified and represented by a union. This position will be located in Salem at 550 Capitol Street NE. These limited duration positions are currently scheduled through June 30th, 2019. Employment beyond June 30th, 2019, will be dependent upon available funding and the needs of the program at that time.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Proficiency in Microsoft Word, Excel, PowerPoint or similar programs.
Experience using Microsoft Outlook.
Experience using Microsoft SharePoint.
Experience taking minutes: Including capturing decisions, action items, future agenda items, and the conversation.
Ability to carry out and support administrative tasks for multiple managers, and project staff.
Ability to increase team efficiency.
Excellent written and verbal communication and presentation skills.
Proficiency in preparing meeting agendas and taking minutes.
Ability to get answers from executives with limited availability.
Experience in promoting a culturally competent and diverse work environment.
Special Assistant to the Chief Financial Officer [ADMU-61] - Finance Department, New York, NY
Office: National Offices, New York, NY
Location: New York
OCTOBER 11, 2018
Special Assistant to the Chief Financial Officer [ADMU-61]
American Civil Liberties Union
Finance Department, New York, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
OVERVIEW
The American Civil Liberties Union is seeking a Special Assistant to the Chief Financial Officer who will support the Chief Finance Officer (CFO) and will be responsible for logistical and administrative support for the entire Finance Department. The Special Assistant to the Chief Financial Officer will also work as a liaison between the CFO and ACLU National and Affiliate staff.
ROLES AND RESPONSIBILITIES
The Assistant to the Chief Financial Officer will be responsible for:
Providing administrative support to the New York-based Finance department.
Serving as the primary point of contact for the Finance department and directing requests for information to the appropriate staff member.
Responding to inquiries and requests for information from National staff, affiliate staff and others.
Maintaining confidentiality of information related to sensitive financial and board related matters.
Assisting with annual audit, budget, and revenue reconciliation processes.
Scheduling ad hoc Board committees relating to financial matters, including, but not limited to, the Audit, Investment and Finance Committees and staffing these Committees as needed.
Managing departmental calendaring and scheduling system.
Reviewing payment requests for completeness and accuracy.
Assisting with expense reports for the Finance department.
Providing daily logistical planning, organization, and administrative support to CFO.
Acting as a resource for all staff in the Finance department and supporting departmental work as needed.
Creating and maintaining systems for easy access to department records.
Performing other duties as appropriate and assigned.
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance, and record of arrest or conviction.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
EXPERIENCE AND QUALIFICATIONS
3 years of related work experience, accounting firm experience preferred.
Must take initiative and be highly organized with attention to detail.
Ability to prioritize work and consistently meet deadlines.
Ability to maintain strict confidentiality.
Excellent interpersonal skills and the ability to engage stakeholders at all levels, both within and outside of the organization.
Proficiency in Microsoft Office Suite (e.g., Outlook, Word, Excel).
Working knowledge of basic financial and accounting concepts preferred.
Commitment to the mission of the ACLU.
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter with salary requirements, a resume and a relevant writing sample to HRJobsADMU@aclu.org . Reference [ADMU-61] in subject line.
Please indicate in your cover letter where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
Oct 12, 2018
Full time
Special Assistant to the Chief Financial Officer [ADMU-61] - Finance Department, New York, NY
Office: National Offices, New York, NY
Location: New York
OCTOBER 11, 2018
Special Assistant to the Chief Financial Officer [ADMU-61]
American Civil Liberties Union
Finance Department, New York, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
OVERVIEW
The American Civil Liberties Union is seeking a Special Assistant to the Chief Financial Officer who will support the Chief Finance Officer (CFO) and will be responsible for logistical and administrative support for the entire Finance Department. The Special Assistant to the Chief Financial Officer will also work as a liaison between the CFO and ACLU National and Affiliate staff.
ROLES AND RESPONSIBILITIES
The Assistant to the Chief Financial Officer will be responsible for:
Providing administrative support to the New York-based Finance department.
Serving as the primary point of contact for the Finance department and directing requests for information to the appropriate staff member.
Responding to inquiries and requests for information from National staff, affiliate staff and others.
Maintaining confidentiality of information related to sensitive financial and board related matters.
Assisting with annual audit, budget, and revenue reconciliation processes.
Scheduling ad hoc Board committees relating to financial matters, including, but not limited to, the Audit, Investment and Finance Committees and staffing these Committees as needed.
Managing departmental calendaring and scheduling system.
Reviewing payment requests for completeness and accuracy.
Assisting with expense reports for the Finance department.
Providing daily logistical planning, organization, and administrative support to CFO.
Acting as a resource for all staff in the Finance department and supporting departmental work as needed.
Creating and maintaining systems for easy access to department records.
Performing other duties as appropriate and assigned.
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance, and record of arrest or conviction.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
EXPERIENCE AND QUALIFICATIONS
3 years of related work experience, accounting firm experience preferred.
Must take initiative and be highly organized with attention to detail.
Ability to prioritize work and consistently meet deadlines.
Ability to maintain strict confidentiality.
Excellent interpersonal skills and the ability to engage stakeholders at all levels, both within and outside of the organization.
Proficiency in Microsoft Office Suite (e.g., Outlook, Word, Excel).
Working knowledge of basic financial and accounting concepts preferred.
Commitment to the mission of the ACLU.
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter with salary requirements, a resume and a relevant writing sample to HRJobsADMU@aclu.org . Reference [ADMU-61] in subject line.
Please indicate in your cover letter where you learned of this career opportunity.
Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
OVERVIEW OF BOYS TOWN
Are you passionate about shaping the future of America’s Youth?
Boys Town is nationally recognized for its research-proven child, health and family care programs. As one of the country’s largest nonprofit funded child-care organizations, Boys Town touches the lives of more than 2 million children and families nationwide each year.
OVERVIEW OF JOB
The Accounts Payable and Purchasing Card Specialist coordinates and completes the purchasing card process. This position also participates in facility inventories, maintenance, and transitions.
REQUIRED EDUCATION, TRAINING, EXPERIENCE, OR SKILLS
High school diploma or equivalent; Bachelor's degree is preferred.
1 to 2 years of experience; experience with journal entries, accounts payable, and balancing and reconciling accounts, and Boys Town business experience preferred.
Must possess a valid driver’s license with a good driving record and pass an annual Motor Vehicle Registration (MVR) check.
Knowledge of regulatory requirements pertaining to Accounts Payable and employee reimbursements.
Ability to accurately and quickly input data into a computer and detect and correct data entry errors at time of data entry.
Outstanding customer service skills both internally and externally.
Strong computer skills in Microsoft Office, including PowerPoint, Excel, and Word.
Ability to communicate with individuals at all levels of the organization and with external contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
Ability to work independently in a collaborative environment, meet deadlines, and multi-task while maintaining quality standards.
This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.
Oct 08, 2018
Full time
OVERVIEW OF BOYS TOWN
Are you passionate about shaping the future of America’s Youth?
Boys Town is nationally recognized for its research-proven child, health and family care programs. As one of the country’s largest nonprofit funded child-care organizations, Boys Town touches the lives of more than 2 million children and families nationwide each year.
OVERVIEW OF JOB
The Accounts Payable and Purchasing Card Specialist coordinates and completes the purchasing card process. This position also participates in facility inventories, maintenance, and transitions.
REQUIRED EDUCATION, TRAINING, EXPERIENCE, OR SKILLS
High school diploma or equivalent; Bachelor's degree is preferred.
1 to 2 years of experience; experience with journal entries, accounts payable, and balancing and reconciling accounts, and Boys Town business experience preferred.
Must possess a valid driver’s license with a good driving record and pass an annual Motor Vehicle Registration (MVR) check.
Knowledge of regulatory requirements pertaining to Accounts Payable and employee reimbursements.
Ability to accurately and quickly input data into a computer and detect and correct data entry errors at time of data entry.
Outstanding customer service skills both internally and externally.
Strong computer skills in Microsoft Office, including PowerPoint, Excel, and Word.
Ability to communicate with individuals at all levels of the organization and with external contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
Ability to work independently in a collaborative environment, meet deadlines, and multi-task while maintaining quality standards.
This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.
The Oregon Health Authority has a fantastic opportunity for an experienced Business Operations Office Specialist to join an excellent team and work to advance their IT operations through outstanding customer services and support. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As a Business Operations Office Specialist, you will provide reception services for the building, greet employees, assist with on-boarding staff, issue parking passes when needed, organize conference rooms, provide scheduling services, order office supplies for the building and assist with various facilities requests. Perform standard clerical duties as assigned. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Business Operations Office Specialist , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. REQUESTED SKILLS:
Strong customer service skills.
Motivated self-starter.
Team oriented.
Ability to respond to requests by phone and email.
Knowledge of modern computer technologies including Microsoft products.
Ability to organize and prioritize competing tasks.
Excellent written and verbal communication skills.
Experience in promoting a culturally competent and diverse work environment.
Oct 08, 2018
Full time
The Oregon Health Authority has a fantastic opportunity for an experienced Business Operations Office Specialist to join an excellent team and work to advance their IT operations through outstanding customer services and support. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As a Business Operations Office Specialist, you will provide reception services for the building, greet employees, assist with on-boarding staff, issue parking passes when needed, organize conference rooms, provide scheduling services, order office supplies for the building and assist with various facilities requests. Perform standard clerical duties as assigned. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Business Operations Office Specialist , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. REQUESTED SKILLS:
Strong customer service skills.
Motivated self-starter.
Team oriented.
Ability to respond to requests by phone and email.
Knowledge of modern computer technologies including Microsoft products.
Ability to organize and prioritize competing tasks.
Excellent written and verbal communication skills.
Experience in promoting a culturally competent and diverse work environment.
PeopleTec is currently seeking a Military Operations Analyst support our Huntsville , AL location.
Candidate will provide subject matter expertise in the Air and Missile Defense (AMD) Integration Division to the Commanding General, USASMDC/ARSTRAT in support of his role as the Army AMD enterprise integrator. Coordinate efforts across the AMD enterprise to update and implement a holistic Army AMD Strategy that includes force planning requirements, combat and material development, acquisition and lifecycle management, and strategic communication for AMD, Ballistic Missile Defense (BMD), Cruise Missile Defense (CMD), Counter Unidentified Areal System (C-UAS), Ground-Based Midcourse Defense (GMD), and Counter Rocket Artillery Motor (C-RAM). Support senior-level engagements which provide strategic direction to the Army AMD enterprise.
Required Skills/Experience :
10-12 years of applicable work experience.
Experience in strategic policy, joint operational planning and global force management at the Joint Staff or Combatant Command level.
Expertise in strategic and/or joint level planning at the combatant command level with sufficient knowledge of Joint Operations Planning Process, the Adaptive Planning Process, JOPES products and effects based planning.
Travel : 25%
Must be a U.S. Citizen
An active DoD Top Secret/SCI (or Top Secret with SCI eligibility) clearance is required to perform this work. Candidates are required to have an active Top Secret/SCI (or Top Secret with SCI eligibility) clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements :
A completed Bachelor's Degree in a related field, or 10 years of relative work experience.
Desired Skills :
Knowledge of force planning requirements, combat and material development, acquisition and life-cycle management, and strategic communications for Ballistic Missile Defense (BMD), Cruise Missile Defense (CMD), Counter- Unmanned Aircraft System (C-UAS), Ground-based Mid-course Defense (GMD), Counter Rockets and Mortars (C-RAM), and Air Defense.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/863871-145621
Oct 02, 2018
Full time
PeopleTec is currently seeking a Military Operations Analyst support our Huntsville , AL location.
Candidate will provide subject matter expertise in the Air and Missile Defense (AMD) Integration Division to the Commanding General, USASMDC/ARSTRAT in support of his role as the Army AMD enterprise integrator. Coordinate efforts across the AMD enterprise to update and implement a holistic Army AMD Strategy that includes force planning requirements, combat and material development, acquisition and lifecycle management, and strategic communication for AMD, Ballistic Missile Defense (BMD), Cruise Missile Defense (CMD), Counter Unidentified Areal System (C-UAS), Ground-Based Midcourse Defense (GMD), and Counter Rocket Artillery Motor (C-RAM). Support senior-level engagements which provide strategic direction to the Army AMD enterprise.
Required Skills/Experience :
10-12 years of applicable work experience.
Experience in strategic policy, joint operational planning and global force management at the Joint Staff or Combatant Command level.
Expertise in strategic and/or joint level planning at the combatant command level with sufficient knowledge of Joint Operations Planning Process, the Adaptive Planning Process, JOPES products and effects based planning.
Travel : 25%
Must be a U.S. Citizen
An active DoD Top Secret/SCI (or Top Secret with SCI eligibility) clearance is required to perform this work. Candidates are required to have an active Top Secret/SCI (or Top Secret with SCI eligibility) clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements :
A completed Bachelor's Degree in a related field, or 10 years of relative work experience.
Desired Skills :
Knowledge of force planning requirements, combat and material development, acquisition and life-cycle management, and strategic communications for Ballistic Missile Defense (BMD), Cruise Missile Defense (CMD), Counter- Unmanned Aircraft System (C-UAS), Ground-based Mid-course Defense (GMD), Counter Rockets and Mortars (C-RAM), and Air Defense.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/863871-145621
PeopleTec is currently seeking a Web Developer to support our Huntsville, AL location.
PeopleTec is seeking a Web Developer to support our Huntsville, AL operations. Candidate will develop, research, design, implement, test, and evaluate web-based software and systems. Will apply principles and techniques of computer science, engineering, and mathematical analysis to produce the required systems. Will work with a diverse technical team throughout the build and sustainment of the environment. Will support requirements definition and verification; design of hardware and software systems and components to satisfy the requirements; production and integration of the hardware and software systems; and test, delivery, and post-delivery customer support of the systems. Must be a team player comfortable interacting with engineers, subject matter experts, customers and external organizations.
Required Skills/Experience:
Candidate must have an understanding of complete software life cycle and software acquisition process.
Must have experience with web development frameworks - particularly PHP, JavaScript Bootstrap and jQuery.
Must have working knowledge of SQL database, or similar database system.
Must be able to develop and direct software system testing procedures, programming, and documentation
Travel: 5% (or less)
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in Engineering, Computer Science, Management Information Systems, or other related technical field, with 4 years of experience, or a related Master's degree with 2 years.
Desired Skills :
Experience with satellite mission management systems, image processing, machine learning frameworks and/or intelligence processing, exploitation and dissemination would be a plus.
Experience with digital globes such as Cesium would be a plus.
A Top Secret clearance with SCI eligibility is a plus, but not initially required to perform this work.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/899091-145621
Oct 02, 2018
Full time
PeopleTec is currently seeking a Web Developer to support our Huntsville, AL location.
PeopleTec is seeking a Web Developer to support our Huntsville, AL operations. Candidate will develop, research, design, implement, test, and evaluate web-based software and systems. Will apply principles and techniques of computer science, engineering, and mathematical analysis to produce the required systems. Will work with a diverse technical team throughout the build and sustainment of the environment. Will support requirements definition and verification; design of hardware and software systems and components to satisfy the requirements; production and integration of the hardware and software systems; and test, delivery, and post-delivery customer support of the systems. Must be a team player comfortable interacting with engineers, subject matter experts, customers and external organizations.
Required Skills/Experience:
Candidate must have an understanding of complete software life cycle and software acquisition process.
Must have experience with web development frameworks - particularly PHP, JavaScript Bootstrap and jQuery.
Must have working knowledge of SQL database, or similar database system.
Must be able to develop and direct software system testing procedures, programming, and documentation
Travel: 5% (or less)
Must be a U.S. Citizen
An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in Engineering, Computer Science, Management Information Systems, or other related technical field, with 4 years of experience, or a related Master's degree with 2 years.
Desired Skills :
Experience with satellite mission management systems, image processing, machine learning frameworks and/or intelligence processing, exploitation and dissemination would be a plus.
Experience with digital globes such as Cesium would be a plus.
A Top Secret clearance with SCI eligibility is a plus, but not initially required to perform this work.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/899091-145621
PeopleTec is currently seeking an Insider Threat Analyst to support our Colorado Springs, CO location.
PeopleTec is currently seeking an experienced, talented Insider Threat Analyst with active Top Secret clearance and currently SCI eligible. The ideal candidate will have a solid understanding of incident response, insider threat investigations, forensics, cyber threats and information security. Additionally the ideal candidate is familiar with insider threat monitoring software, host-based forensic tools, intrusion detection systems, intrusion analysis functions, security information event management (SIEM) platforms, endpoint threat detection tools, security operations ticket management and the ability to help create insider threat focused dashboards, reports and workflow diagrams. The selected candidate will conduct advanced security event analytics, insider threat monitoring, log analysis, host-based forensics (as required), incident response, and case management. The analyst will gather, integrate, review, assess, and respond to information derived from all-source indicators to include system information, counterintelligence, cybersecurity, contractor/civilian/military personnel management, anti-terrorism risk management, law enforcement, and any specifically tasked monitoring as directed. Strong written and verbal communications skills are a MUST.
Required Skills/Experience:
Must have experience as an all source analyst supporting tactical and/or strategic levels.
Must have Subject Matter Expert (SME) experience in the following areas: Insider Threat, User Activity Monitoring, Counterintelligence, Personnel Security.
Strong analytical and technical skills in Computer Network Defense Operations, ability to lead efforts in Incident Handling (Detection, Analysis, Triage), Hunting (anomalous pattern detection and content management) and Malware Analysis.
The ability to conduct technical analyses of user activity data and alerts to identify reliable indicators of insider threats.
Previous hands-on experience with a Security Information and Event Monitoring (SIEM) platform and log management systems that perform log collection, analysis, correlation, and alerting.
Work with Threat Intelligence team members to refine alerts based on triage results and current events (as allowed).
Experience with Cyber Security, Insider Threat, and Policy Violation Investigations, and conducting supporting investigations.
Conduct threat analysis, provide assessments of threats and vulnerabilities, produce investigative leads, uncover policy violations, assess risk posed by trusted insiders, and oversee the data collection effort on subject networks using provided tools.
Ability to develop rules, filters, views, signatures, countermeasures and operationally relevant applications and scripts to support analysis and detection efforts.
Conduct data analysis of insider threat auditing and monitoring software systems to detect, identify and refer threats to the appropriate entities, including reviews of Intelligence Information Reports (IIRs) and other sources providing related information gathering for a centralized analysis, reporting, and response capability.
Provide input to leadership when vulnerabilities are identified.
Ability to work on-call during critical incidents or to support coverage requirements (including weekends and holidays when required).
Proficiency in report writing a technical writing sample and technical editing test will be required if the candidate has no prior published intelligence analysis reporting, excellent verbal and written communications skills and ability produce clear and thorough security incident reports and briefings.
Travel: 5% (or less)
Must be a U.S. Citizen
An active DoD Top Secret/SCI (or Top Secret with SCI eligibility) clearance is required to perform this work. Candidates are required to have an active Top Secret/SCI (or Top Secret with SCI eligibility)clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
Senior Analyst: 10+ years of experience in a cyber network defense environment with a Bachelor's Degree, OR 8+ years of experience with a Master's Degree, OR 5+ years of experience with a PhD.
Analyst: At least 4+ years of experience with a Bachelor's Degree, OR 2+ years of experience with a Master's Degree.
Desired Skills :
Experience in support of DoD or IC Insider Threat Programs and subject matter expertise with regards to Executive Order (E.O.) 13587, the DNI's National Counterintelligence and Security Center Insider Threat Task Force Standards, and DoD regulations/guidance regarding Insider Threat.
Experience with the modus operandi of foreign intelligence entities, international threat organizations, and associated Cyber capabilities and operations.
Experience conducting Forensic Analysis on compromised systems using digital forensics tools (e.g. EnCase, FTK).
Experience with DoD IA/CND certification and accreditation programs.
Familiarity with (or hold) Digital Forensic and Incident Response Certifications such as: GCIA, GCED, GCFA, GCFE, GCTI, GNFA, GCIH, ECSA, CHFI, CISSP, Security+, Network+, CEH, CND,CCE, CFC, EnCE, CFCE, GREM, etc. Familiarity with scripting languages (BASH, Powershell, Python, PERL, Ruby, etc.) and/or software development frameworks (.NET).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/899054-145621
Oct 02, 2018
Full time
PeopleTec is currently seeking an Insider Threat Analyst to support our Colorado Springs, CO location.
PeopleTec is currently seeking an experienced, talented Insider Threat Analyst with active Top Secret clearance and currently SCI eligible. The ideal candidate will have a solid understanding of incident response, insider threat investigations, forensics, cyber threats and information security. Additionally the ideal candidate is familiar with insider threat monitoring software, host-based forensic tools, intrusion detection systems, intrusion analysis functions, security information event management (SIEM) platforms, endpoint threat detection tools, security operations ticket management and the ability to help create insider threat focused dashboards, reports and workflow diagrams. The selected candidate will conduct advanced security event analytics, insider threat monitoring, log analysis, host-based forensics (as required), incident response, and case management. The analyst will gather, integrate, review, assess, and respond to information derived from all-source indicators to include system information, counterintelligence, cybersecurity, contractor/civilian/military personnel management, anti-terrorism risk management, law enforcement, and any specifically tasked monitoring as directed. Strong written and verbal communications skills are a MUST.
Required Skills/Experience:
Must have experience as an all source analyst supporting tactical and/or strategic levels.
Must have Subject Matter Expert (SME) experience in the following areas: Insider Threat, User Activity Monitoring, Counterintelligence, Personnel Security.
Strong analytical and technical skills in Computer Network Defense Operations, ability to lead efforts in Incident Handling (Detection, Analysis, Triage), Hunting (anomalous pattern detection and content management) and Malware Analysis.
The ability to conduct technical analyses of user activity data and alerts to identify reliable indicators of insider threats.
Previous hands-on experience with a Security Information and Event Monitoring (SIEM) platform and log management systems that perform log collection, analysis, correlation, and alerting.
Work with Threat Intelligence team members to refine alerts based on triage results and current events (as allowed).
Experience with Cyber Security, Insider Threat, and Policy Violation Investigations, and conducting supporting investigations.
Conduct threat analysis, provide assessments of threats and vulnerabilities, produce investigative leads, uncover policy violations, assess risk posed by trusted insiders, and oversee the data collection effort on subject networks using provided tools.
Ability to develop rules, filters, views, signatures, countermeasures and operationally relevant applications and scripts to support analysis and detection efforts.
Conduct data analysis of insider threat auditing and monitoring software systems to detect, identify and refer threats to the appropriate entities, including reviews of Intelligence Information Reports (IIRs) and other sources providing related information gathering for a centralized analysis, reporting, and response capability.
Provide input to leadership when vulnerabilities are identified.
Ability to work on-call during critical incidents or to support coverage requirements (including weekends and holidays when required).
Proficiency in report writing a technical writing sample and technical editing test will be required if the candidate has no prior published intelligence analysis reporting, excellent verbal and written communications skills and ability produce clear and thorough security incident reports and briefings.
Travel: 5% (or less)
Must be a U.S. Citizen
An active DoD Top Secret/SCI (or Top Secret with SCI eligibility) clearance is required to perform this work. Candidates are required to have an active Top Secret/SCI (or Top Secret with SCI eligibility)clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
Senior Analyst: 10+ years of experience in a cyber network defense environment with a Bachelor's Degree, OR 8+ years of experience with a Master's Degree, OR 5+ years of experience with a PhD.
Analyst: At least 4+ years of experience with a Bachelor's Degree, OR 2+ years of experience with a Master's Degree.
Desired Skills :
Experience in support of DoD or IC Insider Threat Programs and subject matter expertise with regards to Executive Order (E.O.) 13587, the DNI's National Counterintelligence and Security Center Insider Threat Task Force Standards, and DoD regulations/guidance regarding Insider Threat.
Experience with the modus operandi of foreign intelligence entities, international threat organizations, and associated Cyber capabilities and operations.
Experience conducting Forensic Analysis on compromised systems using digital forensics tools (e.g. EnCase, FTK).
Experience with DoD IA/CND certification and accreditation programs.
Familiarity with (or hold) Digital Forensic and Incident Response Certifications such as: GCIA, GCED, GCFA, GCFE, GCTI, GNFA, GCIH, ECSA, CHFI, CISSP, Security+, Network+, CEH, CND,CCE, CFC, EnCE, CFCE, GREM, etc. Familiarity with scripting languages (BASH, Powershell, Python, PERL, Ruby, etc.) and/or software development frameworks (.NET).
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/899054-145621
The Budd Group is a leading facilities services company, delivering high quality janitorial, maintenance and landscaping services to clients throughout the Southeast. With a long-standing tradition of hard work, integrity, and excellent customer service, our private family-owned company has enhanced the beauty, efficiency and cleanliness of facilities and institutions for over 50 years.
Smile, You Found Us!
Bilingual Front Desk Receptionist
Hours: Monday- Friday: 8 am - 5 pm
Location: Charlotte, NC
Position Summary: We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Experience Required:
Fluency in English and Spanish.
Working knowledge of office equipment
Excellent organizational and time management skills
Proficiency in MS Office
Knowledge of business office operations—filing and administrative clerical operations.
Proficient in Windows work environment and computer programs such as Outlook, Word and Excel.
Responsibilities:
Maintaining a warm and friendly environment in our front office.
Greet visitors who come to our office in a warm and friendly manner.
Is the first in line to answer and route office phone calls.
Print pay stubs and other work related documents for employees as needed.
Assist current employees in logging into company apps/portals such as our social media platform, pay stub portal or employee portal.
Process Wage verifications as needed for current employees.
Processing HR related updates in our Applicant tracking system such as terminations.
Manage office supply levels and make orders with the company Staples account.
Maintain Room Reservation calendar for our office Training Room and Conference room
Will also be responsible to be the back-up for the Shared Services Coordinator focused on Recruiting as well as the Shared Services Coordinator focused on Staffing coordination when they are out.
Other duties as assigned by your manager.
Benefits for Full-Time Employment: Paid Vacation, Medical, Dental and Vision Benefits, Life Insurance, Accident Insurance, 401(k), Career Advancement, Learning Opportunities, and Competitive Pay.
Job Type: Full-time
Salary: $11.00 /hour
Sep 12, 2018
Full time
The Budd Group is a leading facilities services company, delivering high quality janitorial, maintenance and landscaping services to clients throughout the Southeast. With a long-standing tradition of hard work, integrity, and excellent customer service, our private family-owned company has enhanced the beauty, efficiency and cleanliness of facilities and institutions for over 50 years.
Smile, You Found Us!
Bilingual Front Desk Receptionist
Hours: Monday- Friday: 8 am - 5 pm
Location: Charlotte, NC
Position Summary: We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Experience Required:
Fluency in English and Spanish.
Working knowledge of office equipment
Excellent organizational and time management skills
Proficiency in MS Office
Knowledge of business office operations—filing and administrative clerical operations.
Proficient in Windows work environment and computer programs such as Outlook, Word and Excel.
Responsibilities:
Maintaining a warm and friendly environment in our front office.
Greet visitors who come to our office in a warm and friendly manner.
Is the first in line to answer and route office phone calls.
Print pay stubs and other work related documents for employees as needed.
Assist current employees in logging into company apps/portals such as our social media platform, pay stub portal or employee portal.
Process Wage verifications as needed for current employees.
Processing HR related updates in our Applicant tracking system such as terminations.
Manage office supply levels and make orders with the company Staples account.
Maintain Room Reservation calendar for our office Training Room and Conference room
Will also be responsible to be the back-up for the Shared Services Coordinator focused on Recruiting as well as the Shared Services Coordinator focused on Staffing coordination when they are out.
Other duties as assigned by your manager.
Benefits for Full-Time Employment: Paid Vacation, Medical, Dental and Vision Benefits, Life Insurance, Accident Insurance, 401(k), Career Advancement, Learning Opportunities, and Competitive Pay.
Job Type: Full-time
Salary: $11.00 /hour
Organization Overview
America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American's right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states. America Votes' coalition partners advocate for a broad range of issues including environmental protection, public education, human and civil rights, women's choice and labor.
Commitment to Racial Equity
America Votes is committed to advancing racial equity through organizational systems and policies that are consistently tested, evaluated and updated. Some organizational priorities include:
Building reflective and equitable state and national networks and partnerships.
Increasing engagement in the planning process of state-based groups building power in communities of color.
Expanding the Emerging Leaders program, designed to support organizations led by and working in communities of color as they emerge into the 501(c)4 space.
America Votes sees its commitment to racial equity as an integral part of its success. Applicants are encouraged to reflect on how they see themselves contributing to work on advancing racial equity.
For more information about America Votes, visit www.americavotes.org .
Position Description
America Votes is seeking a detail-oriented, well organized professional to serve as coordinator in the compliance and finance department. The compliance and finance coordinator will assist in reporting and tracking activity for all AV programs including PAC activity for the 2018 election and beyond. This person will be responsible for the administration of federal and state campaign accounts, including the registration and reporting of activity at the state level, tracking program activities, administration of program accounts, contribution regulations and adherence to federal and state agency reporting dates. The ideal candidate has a spirit of service, enjoys setting up systems for compliance and has experience working with non-profit reporting, campaign finance or lobbyist activity reporting at the federal and/or state level. The compliance and finance coordinator will work with the in-house counsel/CFO and members of the department’s team. This position is open to those interested in serving for the 2018 election cycle, with the option to become permanent position.
Location
Washington, D.C.
Responsibilities
Track transactions for preparation of disclosure reports for programs.
Assist IHC/CFO with oversight of organizational and program activities.
Compile and prepare disclosure reports for review by IHC/CFO and other relevant staff.
Responsible for processing and vetting of incoming contributions.
Responsible for tracking program expenditures including credit card purchases, consultant contracts and payroll tracking.
Organization of campaign records, reports, correspondence and adherence to reporting calendar.
Assist department with communications on compliance and accounting issues to organization.
Work with director of finance and accounting coordinator/operations manager on other administrative tasks as needed.
Perform other duties as assigned.
Qualifications
Previous experience with non-profit, advocacy or political organizations a must.
Effective verbal and written communication skills needed.
Proficiency in working with accounting software such as QuickBooks a plus.
Strong computer skills, especially Microsoft Excel, Word and PowerPoint.
Working knowledge of financial reporting databases such as NGP or FECFILE, a plus.
Experience with disclosure filings at either federal or state level preferred.
Ability to work well under pressure and meet deadlines.
Extreme attention to detail.
Strong interpersonal skills and ability to work in a team environment.
Excellent organizational and time-management skills.
Ability to work independently, exercising good judgment and discretion.
Commitment to the mission of the organization.
Compensation
Salary ranges from $40,000 to $45,000 and is commensurate with experience. Benefits include health, dental and vision.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form found at https://americavotes.org/jobs/?job_id=c544ddbf-905e-4979-aa62-c1111803af05 .
If you experience any technical difficulties with our application form, please email recruiting@americavotes.org . Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law.
Sep 06, 2018
Full time
Organization Overview
America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American's right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states. America Votes' coalition partners advocate for a broad range of issues including environmental protection, public education, human and civil rights, women's choice and labor.
Commitment to Racial Equity
America Votes is committed to advancing racial equity through organizational systems and policies that are consistently tested, evaluated and updated. Some organizational priorities include:
Building reflective and equitable state and national networks and partnerships.
Increasing engagement in the planning process of state-based groups building power in communities of color.
Expanding the Emerging Leaders program, designed to support organizations led by and working in communities of color as they emerge into the 501(c)4 space.
America Votes sees its commitment to racial equity as an integral part of its success. Applicants are encouraged to reflect on how they see themselves contributing to work on advancing racial equity.
For more information about America Votes, visit www.americavotes.org .
Position Description
America Votes is seeking a detail-oriented, well organized professional to serve as coordinator in the compliance and finance department. The compliance and finance coordinator will assist in reporting and tracking activity for all AV programs including PAC activity for the 2018 election and beyond. This person will be responsible for the administration of federal and state campaign accounts, including the registration and reporting of activity at the state level, tracking program activities, administration of program accounts, contribution regulations and adherence to federal and state agency reporting dates. The ideal candidate has a spirit of service, enjoys setting up systems for compliance and has experience working with non-profit reporting, campaign finance or lobbyist activity reporting at the federal and/or state level. The compliance and finance coordinator will work with the in-house counsel/CFO and members of the department’s team. This position is open to those interested in serving for the 2018 election cycle, with the option to become permanent position.
Location
Washington, D.C.
Responsibilities
Track transactions for preparation of disclosure reports for programs.
Assist IHC/CFO with oversight of organizational and program activities.
Compile and prepare disclosure reports for review by IHC/CFO and other relevant staff.
Responsible for processing and vetting of incoming contributions.
Responsible for tracking program expenditures including credit card purchases, consultant contracts and payroll tracking.
Organization of campaign records, reports, correspondence and adherence to reporting calendar.
Assist department with communications on compliance and accounting issues to organization.
Work with director of finance and accounting coordinator/operations manager on other administrative tasks as needed.
Perform other duties as assigned.
Qualifications
Previous experience with non-profit, advocacy or political organizations a must.
Effective verbal and written communication skills needed.
Proficiency in working with accounting software such as QuickBooks a plus.
Strong computer skills, especially Microsoft Excel, Word and PowerPoint.
Working knowledge of financial reporting databases such as NGP or FECFILE, a plus.
Experience with disclosure filings at either federal or state level preferred.
Ability to work well under pressure and meet deadlines.
Extreme attention to detail.
Strong interpersonal skills and ability to work in a team environment.
Excellent organizational and time-management skills.
Ability to work independently, exercising good judgment and discretion.
Commitment to the mission of the organization.
Compensation
Salary ranges from $40,000 to $45,000 and is commensurate with experience. Benefits include health, dental and vision.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form found at https://americavotes.org/jobs/?job_id=c544ddbf-905e-4979-aa62-c1111803af05 .
If you experience any technical difficulties with our application form, please email recruiting@americavotes.org . Please note that only applications received through the application form will be considered; please do not email us your application materials.
America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law.
Please Note
This is an at-will position.
Special Conditions of Employment:
Overtime: +/- 60hrs per week during peak periods
Travel: Both in-state and out-of-state involving conference attendance and recruitment activities
The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives .
As a member of the Enrollment Management Leadership team, the Director of Transfer relations reports directly to the Associate Vice Provost for Enrollment Management. Enrollment Management is within the Division of Academic Affairs, under the Leadership of the University Provost.
Essential Duties
The Director supervises activities of professional staff and has responsibility for oversight of these essential duties:
Spearheading transfer processes and policies at UW, including hiring and leading a team that will provide enrollment support to assist students in navigating the relevant pre-enrollment services such as the application and admission, financial aid including FAFSA verification, transcript receipt and transfer evaluation, advising, and registration.
Partnering with Admissions, co-coordinate mandatory Transfer Orientation programming.
Develop and lead Transfer Transition programming.
Point person to further relationships with Wyoming community colleges, including regular communication about curriculum development and advising practices.
Coordinate meetings with UW and Wyoming Community College Presidents who meet a minimum of four times per year.
Expanding relationships with community colleges in states presenting targets of opportunity.
Facilitating transfer credit policies and their development, including ensuring continued 2 plus 2 articulation planning and intentional policy support.
Spearheading the programming and delivery of the Wyoming Articulation Summit and related Wyoming community college partnership events.
Developing and maintaining transfer advising agreements, and partnering with ACES, the co-coordination of the design and delivery of advising workshops at community colleges.
Developing and maintaining 4-year curriculum maps for all UW undergraduate degree programs.
Serving on the Wyoming Transfer Council, and other councils and groups related to transfer and community college relations.
Working internally and with community college partners to enhance transfer experience and opportunity.
Minimum Qualifications
A master’s degree and possess at least 5 years’ experience in an enrollment services area.
Experience supervising staff and leading teams in collaborative efforts.
Experience advising.
Experience working closely with community colleges and developing innovative transfer programs such as reverse transfer, dual admissions/advising, 3+1 programs located at community colleges and other proven successful programs to increase enrollment and degree attainment.
Experience with the management and evaluation of comprehensive programs and practices in recruitment, admissions, yield, and enrollment management, including direct experience with transfer process implementations; including working with transfer articulation agreements, evaluation of transcripts, working with common transcripts/databases.
Experience with strategic communications, strong management skills, and demonstrated success in engaging faculty, staff, and the broader community in collaborative efforts to maintain access and support of students.
Demonstrated ability to relate and work effectively with multiple constituencies including underrepresented and diverse constituencies.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/car-rental-services/official-vehicle-policy/ovp.pdf
Desired Qualifications
The successful candidate should be able demonstrate the ability to synthesize information quickly, effectively and to analyze, formulate and advocate effective transfer policies that represent the needs of the University. In addition, the candidate should have:
Experience advising staff, governing boards, and stakeholders on complex, University transfer related issues.
The ability to proactively analyze complex situations and issues; work creatively, using a wide variety of quantitative and qualitative tools, to inform decision-making; devise strategies for addressing specific transfer and enrollment-related situations.
Outstanding oral and written communication skills that: demonstrate the ability to effectively present information and complex data; make persuasive speeches and presentations on complex topics; influence outcomes and tactfully interface with diverse people, situations, and ideas in order to represent the University accurately.
Excellent organizational skills to allow for completion of goals and successful outcomes.
The ability to multi-task, work effectively under extreme pressure of deadlines, and work easily with ambiguity and shifting priorities.
Required Materials
Complete on-line application and upload the following as one document: cover letter, Curriculum Vitae/Resume and 3-4 references.
Hiring Statement
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. To review the EEO is the Law Poster and its Supplement , please see The Diversity & Fairness page .
Pursuant to Wyoming State law, W.S. 19-14-102, as amended, an honorably discharged veteran who has been a resident of the state of Wyoming for one (1) year or more at any time prior to the date when the veteran applies for employment, or any surviving spouse who was married to such veteran at the time of the veteran’s death, who is receiving federal survivor benefits based on the veteran’s military service and is applying for employment, shall receive an interview preference during the applicant screening process with the University of Wyoming. At the time of application the applicant must possess the business capacity, competency, education or other qualifications required for the position. If disabilities do not materially interfere with performance of job duties, disabled veterans will be given preference over able-bodied veterans. Appropriate documentation of veteran status must be provided at time of application as outlined in the application process. No preference will be given to a veteran currently employed by a public department.
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.
Welcome to Laramie
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
Aug 31, 2018
Full time
Please Note
This is an at-will position.
Special Conditions of Employment:
Overtime: +/- 60hrs per week during peak periods
Travel: Both in-state and out-of-state involving conference attendance and recruitment activities
The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives .
As a member of the Enrollment Management Leadership team, the Director of Transfer relations reports directly to the Associate Vice Provost for Enrollment Management. Enrollment Management is within the Division of Academic Affairs, under the Leadership of the University Provost.
Essential Duties
The Director supervises activities of professional staff and has responsibility for oversight of these essential duties:
Spearheading transfer processes and policies at UW, including hiring and leading a team that will provide enrollment support to assist students in navigating the relevant pre-enrollment services such as the application and admission, financial aid including FAFSA verification, transcript receipt and transfer evaluation, advising, and registration.
Partnering with Admissions, co-coordinate mandatory Transfer Orientation programming.
Develop and lead Transfer Transition programming.
Point person to further relationships with Wyoming community colleges, including regular communication about curriculum development and advising practices.
Coordinate meetings with UW and Wyoming Community College Presidents who meet a minimum of four times per year.
Expanding relationships with community colleges in states presenting targets of opportunity.
Facilitating transfer credit policies and their development, including ensuring continued 2 plus 2 articulation planning and intentional policy support.
Spearheading the programming and delivery of the Wyoming Articulation Summit and related Wyoming community college partnership events.
Developing and maintaining transfer advising agreements, and partnering with ACES, the co-coordination of the design and delivery of advising workshops at community colleges.
Developing and maintaining 4-year curriculum maps for all UW undergraduate degree programs.
Serving on the Wyoming Transfer Council, and other councils and groups related to transfer and community college relations.
Working internally and with community college partners to enhance transfer experience and opportunity.
Minimum Qualifications
A master’s degree and possess at least 5 years’ experience in an enrollment services area.
Experience supervising staff and leading teams in collaborative efforts.
Experience advising.
Experience working closely with community colleges and developing innovative transfer programs such as reverse transfer, dual admissions/advising, 3+1 programs located at community colleges and other proven successful programs to increase enrollment and degree attainment.
Experience with the management and evaluation of comprehensive programs and practices in recruitment, admissions, yield, and enrollment management, including direct experience with transfer process implementations; including working with transfer articulation agreements, evaluation of transcripts, working with common transcripts/databases.
Experience with strategic communications, strong management skills, and demonstrated success in engaging faculty, staff, and the broader community in collaborative efforts to maintain access and support of students.
Demonstrated ability to relate and work effectively with multiple constituencies including underrepresented and diverse constituencies.
Valid Driver's License with a motor vehicle record that is compliant with the University Vehicle Use Policy Found at: http://www.uwyo.edu/auxserv/car-rental-services/official-vehicle-policy/ovp.pdf
Desired Qualifications
The successful candidate should be able demonstrate the ability to synthesize information quickly, effectively and to analyze, formulate and advocate effective transfer policies that represent the needs of the University. In addition, the candidate should have:
Experience advising staff, governing boards, and stakeholders on complex, University transfer related issues.
The ability to proactively analyze complex situations and issues; work creatively, using a wide variety of quantitative and qualitative tools, to inform decision-making; devise strategies for addressing specific transfer and enrollment-related situations.
Outstanding oral and written communication skills that: demonstrate the ability to effectively present information and complex data; make persuasive speeches and presentations on complex topics; influence outcomes and tactfully interface with diverse people, situations, and ideas in order to represent the University accurately.
Excellent organizational skills to allow for completion of goals and successful outcomes.
The ability to multi-task, work effectively under extreme pressure of deadlines, and work easily with ambiguity and shifting priorities.
Required Materials
Complete on-line application and upload the following as one document: cover letter, Curriculum Vitae/Resume and 3-4 references.
Hiring Statement
The University of Wyoming is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status or any other characteristic protected by law and University policy. To review the EEO is the Law Poster and its Supplement , please see The Diversity & Fairness page .
Pursuant to Wyoming State law, W.S. 19-14-102, as amended, an honorably discharged veteran who has been a resident of the state of Wyoming for one (1) year or more at any time prior to the date when the veteran applies for employment, or any surviving spouse who was married to such veteran at the time of the veteran’s death, who is receiving federal survivor benefits based on the veteran’s military service and is applying for employment, shall receive an interview preference during the applicant screening process with the University of Wyoming. At the time of application the applicant must possess the business capacity, competency, education or other qualifications required for the position. If disabilities do not materially interfere with performance of job duties, disabled veterans will be given preference over able-bodied veterans. Appropriate documentation of veteran status must be provided at time of application as outlined in the application process. No preference will be given to a veteran currently employed by a public department.
We conduct background investigations for all final candidates being considered for employment. Offers of employment are contingent upon the completion of the background check.
Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.
Welcome to Laramie
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more information about the Ringling, please see the "Other Information" section.
Responsibilities
The Chief Archivist directs and manages the operations for The Ringling Archives, which includes the Museum Archives and the Archives of Circus History. The Archivist is responsible for the access to, professional care, daily management, and maintenance of the archives including its organization, preservation, and storage. Provides leadership in directing and managing The Ringling Archives, including the Museum Archives and the Archives of Circus History through planning, directing, preserving, organizing, outreach, and programming activities. Develops and implements archival policies and procedures with regards to processing, documenting, and accessing archival collections. Collaborates with curatorial and collections staff, along with other stakeholders, to provide and coordinate accessioning, arrangement and description, and preservation of materials in all formats. Collaborates with museum staff to develop innovative ways to use the collections. Supervises and trains archives staff, interns, and volunteers. Assigns, trains, reviews, and/or approves work and special projects. Works with staff to determine goals and objectives; makes recommendations regarding employee hiring, salary adjustments, staff development, discipline, and termination, or performance evaluations. Creates and maintains digital archives collections, maintaining digital objects and their corresponding metadata. Promotes use of collections through the Web, online exhibits, print/electronic guides, newsletters and other publications, social media, presentations, instructional sessions, and other outreach activities. Collaborates with area faculty and teachers to communicate the use of primary source materials, support digital scholarship initiatives, and makes the collections accessible by way of new and innovative strategies. Coordinates and facilitates archives access requests by staff, researchers, research associates, and the public, as well as responding to archives information inquiries and requests. May be required to move and/or lift up to 40 lbs and utilize a step ladder with or without accommodation. Coordinates outreach events, tours and behind the scenes programs of archives collection materials. Identifies and participates in writing grant proposals. Prepares, maintains, and manages the Archives' budget. Representing the Archives on relevant internal and external committees and organizations. Acts as an advocate and personal representative for the Museum in the community by promoting its resources, programs and services. Cultivates relationships with potential public and private donors. Evaluates and facilitates potential donations for inclusion in archives. Performs other duties and assists with special events as assigned.
Qualifications
MLS or equivalent from an ALA-accredited program with an emphasis in archives and 3 years of relevant experience. Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies, local research tools, and finding aids. Knowledge of and/or experience in developing digital collections and employing digitization practices to enhance archives and special collections. Knowledge of current metadata standards used for describing digital materials, such as image, text, sound, and video. Knowledge of and experience in using archival and museum collection management systems and/or content management systems. Ability to move and/or lift up to 40 pounds with or without accommodation.
Preferred
Preferred qualifications include: - Certified archivist. - Experience conducting independent scholarly research. - Experience with digitization of collection items to include works on paper. - Working knowledge of The Museum System (TMS). - Experience in conservation techniques and digitization, digital preservation practices and standards. - Successful grant writing experience. - Experience working with volunteers. - Ability to cultivate and maintain effective relations with donors. - Experience with promoting collections through social media.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling's campus in Sarasota, Florida (which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens) is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated Salary Range of $50,000 to $60,000 / year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an A&P (Administrative and Professional) position.
Soft Money Funded Position
This is a soft money funded position, with renewal based on available funds and the needs of the University.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested apply at http://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Open until filled
This position is being advertised as open until filled.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Aug 31, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more information about the Ringling, please see the "Other Information" section.
Responsibilities
The Chief Archivist directs and manages the operations for The Ringling Archives, which includes the Museum Archives and the Archives of Circus History. The Archivist is responsible for the access to, professional care, daily management, and maintenance of the archives including its organization, preservation, and storage. Provides leadership in directing and managing The Ringling Archives, including the Museum Archives and the Archives of Circus History through planning, directing, preserving, organizing, outreach, and programming activities. Develops and implements archival policies and procedures with regards to processing, documenting, and accessing archival collections. Collaborates with curatorial and collections staff, along with other stakeholders, to provide and coordinate accessioning, arrangement and description, and preservation of materials in all formats. Collaborates with museum staff to develop innovative ways to use the collections. Supervises and trains archives staff, interns, and volunteers. Assigns, trains, reviews, and/or approves work and special projects. Works with staff to determine goals and objectives; makes recommendations regarding employee hiring, salary adjustments, staff development, discipline, and termination, or performance evaluations. Creates and maintains digital archives collections, maintaining digital objects and their corresponding metadata. Promotes use of collections through the Web, online exhibits, print/electronic guides, newsletters and other publications, social media, presentations, instructional sessions, and other outreach activities. Collaborates with area faculty and teachers to communicate the use of primary source materials, support digital scholarship initiatives, and makes the collections accessible by way of new and innovative strategies. Coordinates and facilitates archives access requests by staff, researchers, research associates, and the public, as well as responding to archives information inquiries and requests. May be required to move and/or lift up to 40 lbs and utilize a step ladder with or without accommodation. Coordinates outreach events, tours and behind the scenes programs of archives collection materials. Identifies and participates in writing grant proposals. Prepares, maintains, and manages the Archives' budget. Representing the Archives on relevant internal and external committees and organizations. Acts as an advocate and personal representative for the Museum in the community by promoting its resources, programs and services. Cultivates relationships with potential public and private donors. Evaluates and facilitates potential donations for inclusion in archives. Performs other duties and assists with special events as assigned.
Qualifications
MLS or equivalent from an ALA-accredited program with an emphasis in archives and 3 years of relevant experience. Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies, local research tools, and finding aids. Knowledge of and/or experience in developing digital collections and employing digitization practices to enhance archives and special collections. Knowledge of current metadata standards used for describing digital materials, such as image, text, sound, and video. Knowledge of and experience in using archival and museum collection management systems and/or content management systems. Ability to move and/or lift up to 40 pounds with or without accommodation.
Preferred
Preferred qualifications include: - Certified archivist. - Experience conducting independent scholarly research. - Experience with digitization of collection items to include works on paper. - Working knowledge of The Museum System (TMS). - Experience in conservation techniques and digitization, digital preservation practices and standards. - Successful grant writing experience. - Experience working with volunteers. - Ability to cultivate and maintain effective relations with donors. - Experience with promoting collections through social media.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling's campus in Sarasota, Florida (which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens) is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated Salary Range of $50,000 to $60,000 / year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an A&P (Administrative and Professional) position.
Soft Money Funded Position
This is a soft money funded position, with renewal based on available funds and the needs of the University.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested apply at http://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Open until filled
This position is being advertised as open until filled.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more information about the Ringling, please see the "Other Information" section.
Responsibilities
Serves as Curator of Ca’ d’Zan. Responsible for the preservation and overall upkeep of the historic mansion and Decorative Arts Collection. Oversees and participates in research, registration, inventory, conservation and/or restoration, and design layout and placement of objects associated with/of the Ca’ d’Zan and Decorative Arts Collection of The Ringling. Responsible for the decorative arts collection of The Ringling and supervises the movement and tracking of all objects connected to the decorative arts with the Registrar's Department, which includes yearly inventory. Creates plans for the layout and installation of the objects based on analysis of research and historic images. Researches and creates registration files for the Ca’ d’Zan and Decorative Arts Collection. Works with preservation architects and professionals to meet the guidelines for historic preservation. Researches and organizes vendors who restore and repair all aspects of the historic mansion's interior and exterior. This includes the annual restoration of windows and touch pointing of the terracotta, repainting of interior walls and care of floors and carpets. Assists museum Conservation with the cleaning of objects or elements from objects from the Ca’ d’Zan Collection. For example, cleaning and waxing of furniture, cleaning of Ormolu, waxing and washing of walls, identification of craftspeople and sources of supplies needed to work on the restoration of objects. Participates in docent training on Ca’ d’Zan collection items, Dwight James Baum - Architect of the Ca’ d’Zan, and the history of John & Mable Ringling. Gives private tours and presentations for public outreach. This includes research on all relevant programs. Writes publications & information on Ca’ d’Zan. May work with Public Relations Manager on scheduling of public appearances. Organizes the FSU Summer Class in interior design, finding workshops and vendors used as teaching tools. Build and sustain relationships with curators, academics, and other art professionals. Interfaces with colleagues at the national/international level. Serves as a subject matter expert for Ca’ d’Zan and the history of John & Mable Ringling. Supports the Curatorial and Collections teams and special projects as needed. May supervise volunteers & interns as needed.
Qualifications
Doctoral degree from an accredited institution or the highest degree in Historic Preservation, Decorative Arts, or closely related field. At least 3 years' experience in preserving or maintaining historic buildings, a related conservation field, or relevant curatorial experience. Experience in the maintenance and management concerns that are particular to historic houses. Knowledgeable in American material culture history, the principles of historic preservation, and contemporary museum practices. Knowledge of collections management and the responsibilities of compliance with the American Associate of Museum’s policies and procedures.
Preferred
5 years’ experience managing historic house museums. Conservation and historic building experience. Ability to conduct scholarly research in the decorative arts. Prior public speaking experience.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Pay Plan
This is a full-time/12 month, non-tenured Faculty position. Anticipated hiring at the Assistant or Associate Curator level.
Soft Money Funded Position
This is a soft money funded position, with renewal based on available funds and the needs of the University.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific Faculty job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include education details even if attaching a Vita. For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Request Letters of Reference
This position requires that you have three confidential professional letters of recommendation submitted on your behalf. Follow the steps below to request these letters through our system: 1) After submitting your application, click the Return to Job Search link; 2) Click the My References link; 3) Click the Send/View Reference Request button next to the appropriate position; and 4) Follow the steps on that page to send your references a system generated email requesting they submit a letter of recommendation on your behalf. You may also return to the My References link and click on "Send/View Reference Request" to see if your references have responded, add additional references, or resend requests.
Open until filled
This position is being advertised as open until filled.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Aug 31, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more information about the Ringling, please see the "Other Information" section.
Responsibilities
Serves as Curator of Ca’ d’Zan. Responsible for the preservation and overall upkeep of the historic mansion and Decorative Arts Collection. Oversees and participates in research, registration, inventory, conservation and/or restoration, and design layout and placement of objects associated with/of the Ca’ d’Zan and Decorative Arts Collection of The Ringling. Responsible for the decorative arts collection of The Ringling and supervises the movement and tracking of all objects connected to the decorative arts with the Registrar's Department, which includes yearly inventory. Creates plans for the layout and installation of the objects based on analysis of research and historic images. Researches and creates registration files for the Ca’ d’Zan and Decorative Arts Collection. Works with preservation architects and professionals to meet the guidelines for historic preservation. Researches and organizes vendors who restore and repair all aspects of the historic mansion's interior and exterior. This includes the annual restoration of windows and touch pointing of the terracotta, repainting of interior walls and care of floors and carpets. Assists museum Conservation with the cleaning of objects or elements from objects from the Ca’ d’Zan Collection. For example, cleaning and waxing of furniture, cleaning of Ormolu, waxing and washing of walls, identification of craftspeople and sources of supplies needed to work on the restoration of objects. Participates in docent training on Ca’ d’Zan collection items, Dwight James Baum - Architect of the Ca’ d’Zan, and the history of John & Mable Ringling. Gives private tours and presentations for public outreach. This includes research on all relevant programs. Writes publications & information on Ca’ d’Zan. May work with Public Relations Manager on scheduling of public appearances. Organizes the FSU Summer Class in interior design, finding workshops and vendors used as teaching tools. Build and sustain relationships with curators, academics, and other art professionals. Interfaces with colleagues at the national/international level. Serves as a subject matter expert for Ca’ d’Zan and the history of John & Mable Ringling. Supports the Curatorial and Collections teams and special projects as needed. May supervise volunteers & interns as needed.
Qualifications
Doctoral degree from an accredited institution or the highest degree in Historic Preservation, Decorative Arts, or closely related field. At least 3 years' experience in preserving or maintaining historic buildings, a related conservation field, or relevant curatorial experience. Experience in the maintenance and management concerns that are particular to historic houses. Knowledgeable in American material culture history, the principles of historic preservation, and contemporary museum practices. Knowledge of collections management and the responsibilities of compliance with the American Associate of Museum’s policies and procedures.
Preferred
5 years’ experience managing historic house museums. Conservation and historic building experience. Ability to conduct scholarly research in the decorative arts. Prior public speaking experience.
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Pay Plan
This is a full-time/12 month, non-tenured Faculty position. Anticipated hiring at the Assistant or Associate Curator level.
Soft Money Funded Position
This is a soft money funded position, with renewal based on available funds and the needs of the University.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific Faculty job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include education details even if attaching a Vita. For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Request Letters of Reference
This position requires that you have three confidential professional letters of recommendation submitted on your behalf. Follow the steps below to request these letters through our system: 1) After submitting your application, click the Return to Job Search link; 2) Click the My References link; 3) Click the Send/View Reference Request button next to the appropriate position; and 4) Follow the steps on that page to send your references a system generated email requesting they submit a letter of recommendation on your behalf. You may also return to the My References link and click on "Send/View Reference Request" to see if your references have responded, add additional references, or resend requests.
Open until filled
This position is being advertised as open until filled.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate will provide administrative and logistical support for Performance and Curatorial departments at the John & Mable Ringling Museum of Art. Responsibilities will include: - Provides administrative support for Performance and Curatorial Departments in budget management, contracting, expenditure requests, purchasing, travel, correspondence, data compilation and entry, report preparation, database creation, administrative office operations, and related tasks. May make department budget recommendations based on exhibition and programming needs. - Works with Performance Program Coordinator to assist with logistical implementation and monitoring projects and production plans for exhibitions, performance programming, curatorial publications, and special projects. - Arranges guest artist/company travel, accommodations, payment, per diem, and assists with artist services and tasks related to fulfillment of contractual obligations such as details of a rider, shipping/freight for production/exhibition equipment, and equipment rentals when necessary. Assists the Performance Program Coordinator with VISA processing and required procedures for appropriate payment of foreign performers/artist. - Supports administrative and operational needs of the Historic Asolo Theater as requested by the Curator of Performance Programs and/or the Technical Director. - Serves as the primary contact for the preparation and distribution of interdepartmental communications with Finance & Accounting, Marketing & Communications, Development, Visitor Services, Facilities, Events, and Security. - Compiles and prepares all content and images for Marketing and Communications related to performance programs, art installations, and exhibitions. This includes program/production descriptions, rosters, production credits, biographies, program/exhibition notes, etc. Communicates with development regarding grants and funding opportunities. Creates work orders as needed to support operational components of programs and exhibitions. Attends weekly calendar meeting. Other duties as assigned.
Qualifications
High School diploma or equivalent and 4 years of relevant experience or a combination of post high school education and experience equal to 4 years. Ability to establish and maintain effective working relationships. Knowledge of office practices, procedures, and etiquette. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
Preferred
Previous work experience in an Arts/Museum setting. The ideal candidate would also possess: - Purchasing experience - Budget tracking experience - Customer service experience
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
Primary working hours are Monday - Friday, 8:00 am to 5:00 pm.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
Aug 31, 2018
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. For more about the Ringling, please see the "Other Information" section.
Responsibilities
The Program Associate will provide administrative and logistical support for Performance and Curatorial departments at the John & Mable Ringling Museum of Art. Responsibilities will include: - Provides administrative support for Performance and Curatorial Departments in budget management, contracting, expenditure requests, purchasing, travel, correspondence, data compilation and entry, report preparation, database creation, administrative office operations, and related tasks. May make department budget recommendations based on exhibition and programming needs. - Works with Performance Program Coordinator to assist with logistical implementation and monitoring projects and production plans for exhibitions, performance programming, curatorial publications, and special projects. - Arranges guest artist/company travel, accommodations, payment, per diem, and assists with artist services and tasks related to fulfillment of contractual obligations such as details of a rider, shipping/freight for production/exhibition equipment, and equipment rentals when necessary. Assists the Performance Program Coordinator with VISA processing and required procedures for appropriate payment of foreign performers/artist. - Supports administrative and operational needs of the Historic Asolo Theater as requested by the Curator of Performance Programs and/or the Technical Director. - Serves as the primary contact for the preparation and distribution of interdepartmental communications with Finance & Accounting, Marketing & Communications, Development, Visitor Services, Facilities, Events, and Security. - Compiles and prepares all content and images for Marketing and Communications related to performance programs, art installations, and exhibitions. This includes program/production descriptions, rosters, production credits, biographies, program/exhibition notes, etc. Communicates with development regarding grants and funding opportunities. Creates work orders as needed to support operational components of programs and exhibitions. Attends weekly calendar meeting. Other duties as assigned.
Qualifications
High School diploma or equivalent and 4 years of relevant experience or a combination of post high school education and experience equal to 4 years. Ability to establish and maintain effective working relationships. Knowledge of office practices, procedures, and etiquette. Knowledge of Microsoft Office programs, particularly Excel, as well as other applicable computer applications. Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
Preferred
Previous work experience in an Arts/Museum setting. The ideal candidate would also possess: - Purchasing experience - Budget tracking experience - Customer service experience
Other Information
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater, and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.
Anticipated Salary Range
Anticipated salary range will be up to $30,000 per year + Florida state benefits available. (http://hr.fsu.edu/?page=benefits/benefits_home)
Pay Plan
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
Primary working hours are Monday - Friday, 8:00 am to 5:00 pm.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary:
The Temporary All Children – All Families Coordinator (ACAF) will meet administrative needs and assigned programmatic duties for the ACAF 2018 participation cycle. ACAF works with child welfare agencies (public and private) across the U.S. to assist them in improving their practice with LGBTQ children, youth and families. This is a temporary position for 20 hours per week (preferred days Tuesday, Wednesday, and Thursday), expected to end in December 2018.
Position Responsibilities:
Work with ACAF program staff to administer the ACAF online Agency Self-Assessment (Qualtrics survey) including email and phone outreach to current participating organizations and researching prospects for new participation.
Maintain program database in Salesforce, including data entry for new organizations and contacts, track participating agencies, webinar participation by agency staff, and other metrics as needed.
Work with ACAF program staff to provide administrative support for the 2018-2019 Webinar Series and Group Technical Assistance sessions, including correspondence with presenters, scheduling preparation meetings and assisting with delivery using GoTo software.
Draft and edit email correspondence to child welfare organizations to market program resources
Draft and edit ACAF-related print and online materials
Provide administrative and logistical support to ACAF department.
Other duties as assigned
Position Qualifications:
Bachelor’s degree (or equivalent work experience) and one to three years relevant work experience
Strong work ethic, self-motivated, and demonstrated ability to work independently
Exceptional attention to accuracy and detail is a must
Outstanding organizational, task management and time management skills required
Demonstrated ability to work well under pressure, ability to handle multiple projects simultaneously and manage work under tight deadlines.
Mastery of Microsoft Office software, experience with website editing software and database software are essential, specifically Qualtrics, Salesforce and GoToMeeting, GoToTraining and GoToWebinar
Skills with Gmail Apps (Gmail, Drive, and Google Docs)
Must be able to communicate well both verbally and in writing
Commitment to LGBTQ equality
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Aug 28, 2018
Part time
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary:
The Temporary All Children – All Families Coordinator (ACAF) will meet administrative needs and assigned programmatic duties for the ACAF 2018 participation cycle. ACAF works with child welfare agencies (public and private) across the U.S. to assist them in improving their practice with LGBTQ children, youth and families. This is a temporary position for 20 hours per week (preferred days Tuesday, Wednesday, and Thursday), expected to end in December 2018.
Position Responsibilities:
Work with ACAF program staff to administer the ACAF online Agency Self-Assessment (Qualtrics survey) including email and phone outreach to current participating organizations and researching prospects for new participation.
Maintain program database in Salesforce, including data entry for new organizations and contacts, track participating agencies, webinar participation by agency staff, and other metrics as needed.
Work with ACAF program staff to provide administrative support for the 2018-2019 Webinar Series and Group Technical Assistance sessions, including correspondence with presenters, scheduling preparation meetings and assisting with delivery using GoTo software.
Draft and edit email correspondence to child welfare organizations to market program resources
Draft and edit ACAF-related print and online materials
Provide administrative and logistical support to ACAF department.
Other duties as assigned
Position Qualifications:
Bachelor’s degree (or equivalent work experience) and one to three years relevant work experience
Strong work ethic, self-motivated, and demonstrated ability to work independently
Exceptional attention to accuracy and detail is a must
Outstanding organizational, task management and time management skills required
Demonstrated ability to work well under pressure, ability to handle multiple projects simultaneously and manage work under tight deadlines.
Mastery of Microsoft Office software, experience with website editing software and database software are essential, specifically Qualtrics, Salesforce and GoToMeeting, GoToTraining and GoToWebinar
Skills with Gmail Apps (Gmail, Drive, and Google Docs)
Must be able to communicate well both verbally and in writing
Commitment to LGBTQ equality
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As an Administrative Assistant, you will provide administrative services to the Business Engagement Services unit within the Office of Information Services. This will include assisting the IT Director and managers in applicable task and resource tracking. In this role, you will establish and maintain administrative standards, policies, procedures and workflows to help ensure project related timeframes and deadlines are met. You will deal with sensitive issues and information that will require confidentiality. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Administrative Assistant , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Experience organizing meetings and taking detailed meeting minutes.
Experience developing office procedures.
Experience coordinating interview materials.
Proficiency in Microsoft Word and Excel.
Strong Outlook calendaring skills.
Outstanding customer service skills
Strong written and verbal communication and presentation skills.
Excellent proofreading skills.
Flexibility to adapt to a rapidly changing and non-routine work environment.
Experience in promoting a culturally competent and diverse work environment.
Aug 24, 2018
Full time
The Oregon Health Authority is modernizing and expanding their IT infrastructure and currently has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their IT operations. The Oregon Health Authority promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians. What you will do! As an Administrative Assistant, you will provide administrative services to the Business Engagement Services unit within the Office of Information Services. This will include assisting the IT Director and managers in applicable task and resource tracking. In this role, you will establish and maintain administrative standards, policies, procedures and workflows to help ensure project related timeframes and deadlines are met. You will deal with sensitive issues and information that will require confidentiality. What's in it for you? Collaboration in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year. If you are interested in becoming our new Administrative Assistant , don't delay, apply today!
This is a full-time, permanent position that is classified and represented by a union. This position will be located in Salem at 3990 Fairview Industrial Drive SE.
MINIMUM QUALIFICATIONS:
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. REQUESTED SKILLS:
Experience organizing meetings and taking detailed meeting minutes.
Experience developing office procedures.
Experience coordinating interview materials.
Proficiency in Microsoft Word and Excel.
Strong Outlook calendaring skills.
Outstanding customer service skills
Strong written and verbal communication and presentation skills.
Excellent proofreading skills.
Flexibility to adapt to a rapidly changing and non-routine work environment.
Experience in promoting a culturally competent and diverse work environment.
We’re looking for an Office Manager to join one of the best firms in the do-gooder business.
Here’s what you’ll be doing in this role:
Managing the New York City office. This includes:
Coordinating staff events and weekly lunches
Ordering all kitchen and office supplies and maintaining inventory
Troubleshooting and support for staff, working with IT team based in DC as needed.
Handling onboarding logistics, including IT and workstation setup for new hires.
Coordinating with any office-related vendors
Acting as liaison with building management
Providing support to senior staff including
Monthly expense reimbursements
Credit card reconciliations
Travel coordination
Providing administrative support to internal teams at M+R including:
Creating meeting agendas, taking notes, tracking progress on projects and routing approvals.
Coordinating travel for events
Basic copy editing and proofing for new business proposals
Carefully tracking all of your work hours to help our firm run smoothly.
Skills and experiences you should have:
5+ years of office management experience.
Strong attention to detail - you catch the typo no one else sees.
Demonstrated ability to develop systems and processes where none previously existed.
Ability to clarify expectations for your role in projects and unafraid to take charge.
Ownership - you are the proposer-in-chief when it comes to the best way to run the office.
Demonstrated ability to learn new technology and software.
Able to manage up to secure what you need to get the job done.
Strong ability to write clearly, concisely, and logically.
Demonstrated ability to prioritize your time across tasks of varying sizes.
Familiarity with setting up and troubleshooting basic hardware: printers, phones, monitors, etc.
Thoughtfulness, empathy, and self awareness. You go out of your way to help others and look out for your colleagues.
A “we’re in this together” mentality toward your work with colleagues.
Ability to set goals and drive toward them - never missing deadlines, never dropping balls, and always producing high quality work.
Recognition that feedback is a part of learning and growth and are committed to both seeking and receiving feedback.
You are able to do the hard work of seeing things from others’ perspectives.
Ability to see a problem and propose a solution. You don’t wait for others to notice issues or assume someone else will fix it.
You bring a lens of inclusivity to all of your interactions with colleagues.
The fine print: Th e position is located in 11 Park Place, New York, NY.
To apply, use the link on this page. No calls please. M+R will only contact candidates to schedule an interview. Of course... M+R is an equal opportunity employer and all applicants will be considered. As a firm we are committed to a diverse and inclusive workplace where we learn and work together to change the world. M+R is strengthened by our staff’s diversity, including race and ethnicity, social class, national origin, culture, sexual orientation, gender identity and expression, language, and so much more. We strongly encourage folks from underrepresented backgrounds to apply. We love, respect, and welcome you! About M+R M+R is 140 smart people who help nonprofits achieve real, lasting change. We mobilize supporters, raise money, and move the media, the public, and decision-makers. We only work with clients we believe in. We take risks. We work hard. We’re leaders, we’re organizers, and we don’t stop until we win.
Aug 23, 2018
Full time
We’re looking for an Office Manager to join one of the best firms in the do-gooder business.
Here’s what you’ll be doing in this role:
Managing the New York City office. This includes:
Coordinating staff events and weekly lunches
Ordering all kitchen and office supplies and maintaining inventory
Troubleshooting and support for staff, working with IT team based in DC as needed.
Handling onboarding logistics, including IT and workstation setup for new hires.
Coordinating with any office-related vendors
Acting as liaison with building management
Providing support to senior staff including
Monthly expense reimbursements
Credit card reconciliations
Travel coordination
Providing administrative support to internal teams at M+R including:
Creating meeting agendas, taking notes, tracking progress on projects and routing approvals.
Coordinating travel for events
Basic copy editing and proofing for new business proposals
Carefully tracking all of your work hours to help our firm run smoothly.
Skills and experiences you should have:
5+ years of office management experience.
Strong attention to detail - you catch the typo no one else sees.
Demonstrated ability to develop systems and processes where none previously existed.
Ability to clarify expectations for your role in projects and unafraid to take charge.
Ownership - you are the proposer-in-chief when it comes to the best way to run the office.
Demonstrated ability to learn new technology and software.
Able to manage up to secure what you need to get the job done.
Strong ability to write clearly, concisely, and logically.
Demonstrated ability to prioritize your time across tasks of varying sizes.
Familiarity with setting up and troubleshooting basic hardware: printers, phones, monitors, etc.
Thoughtfulness, empathy, and self awareness. You go out of your way to help others and look out for your colleagues.
A “we’re in this together” mentality toward your work with colleagues.
Ability to set goals and drive toward them - never missing deadlines, never dropping balls, and always producing high quality work.
Recognition that feedback is a part of learning and growth and are committed to both seeking and receiving feedback.
You are able to do the hard work of seeing things from others’ perspectives.
Ability to see a problem and propose a solution. You don’t wait for others to notice issues or assume someone else will fix it.
You bring a lens of inclusivity to all of your interactions with colleagues.
The fine print: Th e position is located in 11 Park Place, New York, NY.
To apply, use the link on this page. No calls please. M+R will only contact candidates to schedule an interview. Of course... M+R is an equal opportunity employer and all applicants will be considered. As a firm we are committed to a diverse and inclusive workplace where we learn and work together to change the world. M+R is strengthened by our staff’s diversity, including race and ethnicity, social class, national origin, culture, sexual orientation, gender identity and expression, language, and so much more. We strongly encourage folks from underrepresented backgrounds to apply. We love, respect, and welcome you! About M+R M+R is 140 smart people who help nonprofits achieve real, lasting change. We mobilize supporters, raise money, and move the media, the public, and decision-makers. We only work with clients we believe in. We take risks. We work hard. We’re leaders, we’re organizers, and we don’t stop until we win.
PeopleTec is currently seeking a TOC (Developer) to support our Huntsville, AL operations.
The candidate will be responsible for developing SQL queries for customer specific data analysis, .NET software development and technology integration of projects and interfacing with client technology and management teams. The SQL Database Developer/.NET Developer will maintain a strong understanding of industry and enterprise-wide trends; translate the client's business requirements into system database designs; and develop database/application solutions from system designs. Candidate will work with a team that may include Client Stakeholders, Project Managers, Business Analysts, Front-end Developers, Database Administrators and .NET Developers.
Required Skills/Experience:
Candidate must have a total of 2 years of relative work experience (including specific experience working with Microsoft SQL Server 2008+ and experience with .NET Development).
Experience with Data Access technologies such as Entity Framework and/or system modeling and analysis.
Good written and spoken communication skills.
Ability to meet project timelines while working within a budget and to collaborate with peers on a project to meet client needs.
Familiarity with working in an Agile SCRUM environment.
Must be a U.S. Citizen
A Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements :
A completed Bachelor's Degree in Engineering, Computer Science, Business Administration or other related field and 2+ years of related work experience is required.
Desired Skills:
Database design and .NET development for US Army Aviation and Army Special Operation Aviation programs related to aircraft maintenance, parts/ supply and other Logistical systems is highly desired.
Additional experience using Microsoft Visual Studio products: ASP.NET , VB/C#, DevExpress, HTML and CSS, JavaScript & AJAX, and/or HTML5.
Microsoft Database Administrator and Security + certifications are highly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/869312-145621
Aug 22, 2018
Part time
PeopleTec is currently seeking a TOC (Developer) to support our Huntsville, AL operations.
The candidate will be responsible for developing SQL queries for customer specific data analysis, .NET software development and technology integration of projects and interfacing with client technology and management teams. The SQL Database Developer/.NET Developer will maintain a strong understanding of industry and enterprise-wide trends; translate the client's business requirements into system database designs; and develop database/application solutions from system designs. Candidate will work with a team that may include Client Stakeholders, Project Managers, Business Analysts, Front-end Developers, Database Administrators and .NET Developers.
Required Skills/Experience:
Candidate must have a total of 2 years of relative work experience (including specific experience working with Microsoft SQL Server 2008+ and experience with .NET Development).
Experience with Data Access technologies such as Entity Framework and/or system modeling and analysis.
Good written and spoken communication skills.
Ability to meet project timelines while working within a budget and to collaborate with peers on a project to meet client needs.
Familiarity with working in an Agile SCRUM environment.
Must be a U.S. Citizen
A Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements :
A completed Bachelor's Degree in Engineering, Computer Science, Business Administration or other related field and 2+ years of related work experience is required.
Desired Skills:
Database design and .NET development for US Army Aviation and Army Special Operation Aviation programs related to aircraft maintenance, parts/ supply and other Logistical systems is highly desired.
Additional experience using Microsoft Visual Studio products: ASP.NET , VB/C#, DevExpress, HTML and CSS, JavaScript & AJAX, and/or HTML5.
Microsoft Database Administrator and Security + certifications are highly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/869312-145621
PeopleTec is seeking a Protocol Analyst to support our Fort Belvoir, VA (Washington D.C. area) operations.
Candidate will provide administrative and protocol and event management support to Command group, Management Board, and Program Directors including, military protocol and meeting support for award ceremonies, retirements, internal agency events and meetings; Administrative functions include receiving calls and visitors courteously, prepare sign-in sheets and maintain related records. Candidate may also determine methods and procedures on new assignments and provide guidance to other personnel. The Protocol & Event Management Analyst will assist in protocol and event management activities to include site selection, event set-up and design and on-site administration and logistics for meetings, conferences and events. Candidate will also assist in scheduling, coordination and logistics for distinguished visitor support in cooperation with Department of State offices, Embassies, and Ministries of Defense offices and will assist with customs and cultural etiquette and manage Agency flag etiquette.
The Protocol & Event Management Analyst will coordinate with local security activities to arrange base access and restricted area badges for visitors; oversee registration for multiple conferences with large numbers of attendees; operate audio and video systems in several conference rooms, providing Video Teleconferencing; and may be required to drive distinguished visitors in and out of restricted areas and the local community. This position will sometimes require weekend and/or nighttime work.
Required Skills/Experience:
Protocol and/or Event Management experience and Military Experience/Knowledge of Military Protocol
Candidate must be capable of working independently with minimal direction.
Candidate must possess strong verbal, communication and writing skills; must be able to lift up to 50lbs and have the ability to multi-task and complete assignments on schedule.
Must have experience working in a team environment.
Candidate must exhibit strong management skills in organizing, negotiating and executing multiple events for senior officials.
Competency in Microsoft Office including PowerPoint, Word and Excel is required.
Must have a current driver's license.
Must be a U.S. Citizen
A U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree is required with 6+ years of directly traceable experience. Directly related experience (or certifications) may be substituted in lieu of a degree.
Desired Skills/Experience:
Strong leadership skills and experience desired.
Certifications or documented training in Protocol and Event Management strongly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/869241-145621
Aug 22, 2018
Full time
PeopleTec is seeking a Protocol Analyst to support our Fort Belvoir, VA (Washington D.C. area) operations.
Candidate will provide administrative and protocol and event management support to Command group, Management Board, and Program Directors including, military protocol and meeting support for award ceremonies, retirements, internal agency events and meetings; Administrative functions include receiving calls and visitors courteously, prepare sign-in sheets and maintain related records. Candidate may also determine methods and procedures on new assignments and provide guidance to other personnel. The Protocol & Event Management Analyst will assist in protocol and event management activities to include site selection, event set-up and design and on-site administration and logistics for meetings, conferences and events. Candidate will also assist in scheduling, coordination and logistics for distinguished visitor support in cooperation with Department of State offices, Embassies, and Ministries of Defense offices and will assist with customs and cultural etiquette and manage Agency flag etiquette.
The Protocol & Event Management Analyst will coordinate with local security activities to arrange base access and restricted area badges for visitors; oversee registration for multiple conferences with large numbers of attendees; operate audio and video systems in several conference rooms, providing Video Teleconferencing; and may be required to drive distinguished visitors in and out of restricted areas and the local community. This position will sometimes require weekend and/or nighttime work.
Required Skills/Experience:
Protocol and/or Event Management experience and Military Experience/Knowledge of Military Protocol
Candidate must be capable of working independently with minimal direction.
Candidate must possess strong verbal, communication and writing skills; must be able to lift up to 50lbs and have the ability to multi-task and complete assignments on schedule.
Must have experience working in a team environment.
Candidate must exhibit strong management skills in organizing, negotiating and executing multiple events for senior officials.
Competency in Microsoft Office including PowerPoint, Word and Excel is required.
Must have a current driver's license.
Must be a U.S. Citizen
A U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree is required with 6+ years of directly traceable experience. Directly related experience (or certifications) may be substituted in lieu of a degree.
Desired Skills/Experience:
Strong leadership skills and experience desired.
Certifications or documented training in Protocol and Event Management strongly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/869241-145621
M+R is looking for a full-time, non-exempt, Operations and Accounting Assistant to join the headquarters team of one of the best firms in the business. Our firm helps progressive, public-interest nonprofits, such as Planned Parenthood, League of Conservation Voters, American Cancer Society and Red Cross, recruit online donors and activists, raise money online, influence public policy and deepen relationships with their supporters.
The Job:
Maintain a consistent, punctual 9 a.m.–6 p.m. work schedule.
Process client, subcontractor and vendor contracts, including electronic filing and tracking through Google Docs.
Manage client settings in firm’s timekeeping and expense reporting online system. Respond to employee questions about the system in a timely manner.
Provide support for accounts payable processing such as invoice processing, tracking payments and reviewing employee expense reimbursements.
Fulfill financial reporting requests.
Manage state fundraising registrations.
Provide administrative support to headquarters staff as required.
Provide logistical and day-of support for marketing events in DC office.
Prepare monthly expense reimbursement and credit card reports for five executives.
Coordinate firm president’s daily schedule and travel plans.
Manage the DC office by:
Acting as liaison with building management.
Answering phones and greeting visitors.
Maintaining inventory and ordering all office and kitchen supplies.
Coordinating conference rooms reservations for larger events and resolving any time conflicts.
Maintaining organization and cleanliness of kitchen, conference rooms and common areas.
Assisting with the logistical and catering arrangements for external meetings.
Assisting with office postage, courier and express mail needs.
Send contract renewal reminders to client teams.
Consolidate client lobbying Excel reports.
Order snacks for weekly office brainstorms and monthly free office lunches.
Provide administrative support for internal organizational teams.
Coordinate printing and reproduction needs for marketing materials.
Wrangles teammates at all levels to keep your projects running smoothly.
Do your part to help us run smoothly—including carefully tracking all of your hours.
You:
Have at least one year of experience working in an office setting in an administrative support role;
Can crunch numbers in Excel, use pivot tables and draw insights from the results;
Are comfortable working with Google Suite (Gmail, Gcal, Hangout, Google docs, etc.);
Have a proficiency in Microsoft Word;
Can successfully pick up new software systems;
Have the ability to calculate and organize office inventory;
Have a strong ability to write and speak clearly, concisely and logically;
Have acute attention to detail;
Demonstrate strong organizational skills;
Can prioritize your time to meet deadlines for multiple projects;
Are able to get work done even when under pressure;
Demonstrate an ability to learn new skills and improve existing skills;
Have a demonstrated ability to tackle big projects by breaking them down into smaller pieces;
Are task- and solutions-oriented; you’ll see a problem through to the end;
Are thoughtful, empathetic and self aware. You go out of your way to help others and look out for your colleagues;
Are passionate about the role that operations and accounting plays in the success of a firm;
Set goals and drive toward them—never missing deadlines, never dropping the ball and always producing high quality work;
Are comfortable sharing your ideas and unique perspective and make others feel appreciated and valued doing the same;
Recognize that feedback is a part of learning and growth, and are committed to both seeking and receiving feedback;
Prefer to work in a team and do the hard work of seeing things from others’ perspectives;
See a problem and propose a solution. You don’t wait for others to notice issues or assume someone else will fix it;
You bring curiosity and skill to working with people who are different from you and you have a track record of effective teamwork across race, gender, sexual orientation and other important differences.
Aug 01, 2018
Full time
M+R is looking for a full-time, non-exempt, Operations and Accounting Assistant to join the headquarters team of one of the best firms in the business. Our firm helps progressive, public-interest nonprofits, such as Planned Parenthood, League of Conservation Voters, American Cancer Society and Red Cross, recruit online donors and activists, raise money online, influence public policy and deepen relationships with their supporters.
The Job:
Maintain a consistent, punctual 9 a.m.–6 p.m. work schedule.
Process client, subcontractor and vendor contracts, including electronic filing and tracking through Google Docs.
Manage client settings in firm’s timekeeping and expense reporting online system. Respond to employee questions about the system in a timely manner.
Provide support for accounts payable processing such as invoice processing, tracking payments and reviewing employee expense reimbursements.
Fulfill financial reporting requests.
Manage state fundraising registrations.
Provide administrative support to headquarters staff as required.
Provide logistical and day-of support for marketing events in DC office.
Prepare monthly expense reimbursement and credit card reports for five executives.
Coordinate firm president’s daily schedule and travel plans.
Manage the DC office by:
Acting as liaison with building management.
Answering phones and greeting visitors.
Maintaining inventory and ordering all office and kitchen supplies.
Coordinating conference rooms reservations for larger events and resolving any time conflicts.
Maintaining organization and cleanliness of kitchen, conference rooms and common areas.
Assisting with the logistical and catering arrangements for external meetings.
Assisting with office postage, courier and express mail needs.
Send contract renewal reminders to client teams.
Consolidate client lobbying Excel reports.
Order snacks for weekly office brainstorms and monthly free office lunches.
Provide administrative support for internal organizational teams.
Coordinate printing and reproduction needs for marketing materials.
Wrangles teammates at all levels to keep your projects running smoothly.
Do your part to help us run smoothly—including carefully tracking all of your hours.
You:
Have at least one year of experience working in an office setting in an administrative support role;
Can crunch numbers in Excel, use pivot tables and draw insights from the results;
Are comfortable working with Google Suite (Gmail, Gcal, Hangout, Google docs, etc.);
Have a proficiency in Microsoft Word;
Can successfully pick up new software systems;
Have the ability to calculate and organize office inventory;
Have a strong ability to write and speak clearly, concisely and logically;
Have acute attention to detail;
Demonstrate strong organizational skills;
Can prioritize your time to meet deadlines for multiple projects;
Are able to get work done even when under pressure;
Demonstrate an ability to learn new skills and improve existing skills;
Have a demonstrated ability to tackle big projects by breaking them down into smaller pieces;
Are task- and solutions-oriented; you’ll see a problem through to the end;
Are thoughtful, empathetic and self aware. You go out of your way to help others and look out for your colleagues;
Are passionate about the role that operations and accounting plays in the success of a firm;
Set goals and drive toward them—never missing deadlines, never dropping the ball and always producing high quality work;
Are comfortable sharing your ideas and unique perspective and make others feel appreciated and valued doing the same;
Recognize that feedback is a part of learning and growth, and are committed to both seeking and receiving feedback;
Prefer to work in a team and do the hard work of seeing things from others’ perspectives;
See a problem and propose a solution. You don’t wait for others to notice issues or assume someone else will fix it;
You bring curiosity and skill to working with people who are different from you and you have a track record of effective teamwork across race, gender, sexual orientation and other important differences.
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary
Membership is the lifeblood of the Human Rights Campaign – quite simply members and donors are the reason why , and the reason how, we do our life-changing work. The Member Services Assistant serves directly on the frontline of HRC – reading the pulse of our members and acting to meet their needs and concerns. Exemplary customer service is the number one objective of this position. The Member Services Assistant plays a vital role in supporting all aspects of the member relations program – particularly as it relates to a large and sophisticated direct response fundraising program in an effort to maintain and increase membership. As a vital member of the member relations team, this person will regularly interact with members, donors, and the general public via mail, telephone and email correspondence with a critical eye towards problem solving and relationship building – and always with a smile.
Position Responsibilities
Respond to member and general public inquiries including, but not limited to, inquiries regarding general membership information, record, and demographic changes; specific HRC issues; payment updates; premium fulfillment; and general HRC information via phone, email, and mail.
Respond to supporter/member/donor telephone correspondence in a timely manner with a concentrated effort to answer phone calls live. Lead daily logging of incoming voicemails and callbacks.
Ensure the quality and integrity of general member/donor and supporter records in the customer relationship management database, as well as our digital engagement platforms.
Monitor relevant current events that may assist with preparation of needed responses via live calls and email correspondence. Support the crafting of responses to public inquires on current events.
Collaborate on the gift entry process of credit/cash/check donations, and acknowledgement mailings.
Assist with tracking and analyzing membership communications and feedback for reports to multiple teams, including senior staff. Note any unusual trends or concerns.
Provide general administrative and program support to team leadership as needed.
Other duties as assigned.
Position Qualifications
High School Diploma required, Bachelor’s degree or equivalent experience preferred.
One year of experience in member relations and/or customer service is a plus.
Excellent communication skills, strong writing ability, and creativity are essential, as well as a deep commitment to responsive and timely communication to our members.
Demonstrated ability to work well under pressure, handle multiple projects simultaneously, and manage work under tight deadlines.
Ability to exercise good judgment when responding to individuals – and assessing the best way possible to maintain or improve that relationship.
Strong willingness to be a team player – to roll up your sleeves and get the job done.
Discretion is a must.
Strong computer skills in Microsoft Word, Excel and Google Suite. Experience with PowerPoint and membership database programs (particularly ROI Solutions or similar database platform) preferred.
Strong interest in and knowledge of the rapidly changing LGBTQ equality movement.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Jul 30, 2018
Full time
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary
Membership is the lifeblood of the Human Rights Campaign – quite simply members and donors are the reason why , and the reason how, we do our life-changing work. The Member Services Assistant serves directly on the frontline of HRC – reading the pulse of our members and acting to meet their needs and concerns. Exemplary customer service is the number one objective of this position. The Member Services Assistant plays a vital role in supporting all aspects of the member relations program – particularly as it relates to a large and sophisticated direct response fundraising program in an effort to maintain and increase membership. As a vital member of the member relations team, this person will regularly interact with members, donors, and the general public via mail, telephone and email correspondence with a critical eye towards problem solving and relationship building – and always with a smile.
Position Responsibilities
Respond to member and general public inquiries including, but not limited to, inquiries regarding general membership information, record, and demographic changes; specific HRC issues; payment updates; premium fulfillment; and general HRC information via phone, email, and mail.
Respond to supporter/member/donor telephone correspondence in a timely manner with a concentrated effort to answer phone calls live. Lead daily logging of incoming voicemails and callbacks.
Ensure the quality and integrity of general member/donor and supporter records in the customer relationship management database, as well as our digital engagement platforms.
Monitor relevant current events that may assist with preparation of needed responses via live calls and email correspondence. Support the crafting of responses to public inquires on current events.
Collaborate on the gift entry process of credit/cash/check donations, and acknowledgement mailings.
Assist with tracking and analyzing membership communications and feedback for reports to multiple teams, including senior staff. Note any unusual trends or concerns.
Provide general administrative and program support to team leadership as needed.
Other duties as assigned.
Position Qualifications
High School Diploma required, Bachelor’s degree or equivalent experience preferred.
One year of experience in member relations and/or customer service is a plus.
Excellent communication skills, strong writing ability, and creativity are essential, as well as a deep commitment to responsive and timely communication to our members.
Demonstrated ability to work well under pressure, handle multiple projects simultaneously, and manage work under tight deadlines.
Ability to exercise good judgment when responding to individuals – and assessing the best way possible to maintain or improve that relationship.
Strong willingness to be a team player – to roll up your sleeves and get the job done.
Discretion is a must.
Strong computer skills in Microsoft Word, Excel and Google Suite. Experience with PowerPoint and membership database programs (particularly ROI Solutions or similar database platform) preferred.
Strong interest in and knowledge of the rapidly changing LGBTQ equality movement.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary:
The Legal Assistant provides administrative and substantive support to the Legal Department particularly focusing on managing the priorities and projects of the Legal Director, the Associate Legal Director, and the State Legislative Director. The Legal Assistant is an integral part of the team, which also includes additional legal staff.
Position Responsibilities:
Administrative
Assists the Legal Director in managing the priorities and projects of the Legal Department, including scheduling, calendar management, travel arrangements, systematizing and maintaining electronic and paper files, presentation creation, journal and Lexis-Nexis subscriptions, professional dues payments, reimbursements, receiving guests, etc.
Assists with the Department’s finances, including check requests, purchase orders, expense reports, budget monitoring, and working closely with the Legal Director to produce the Department’s annual budget and budget narratives.
Assists with all matters related to the Department’s attendance at various conferences, including registrations, materials, and event planning.
Communications and Website
Assists with the drafting, editing, and proofreading of materials including letters of support for nominees and legislation, blog posts, talking points, fact sheets, articles for Equality magazine and other HRC and external publications.
Reviews the website to identify out of date materials on a regular basis.
Freedom of Information Act (FOIA)
Works closely with the Legal Director and HRC’s Political Research team to edit, transmit, and track all HRC FOIA requests.
Legal Referrals
Responds to requests for legal referrals and other legal/legislative information requests from individuals and organizations, via phone, email and regular mail. Responsible for keeping and updating a list of legal referrals for all 50 states and the District of Columbia.
McCleary Law Fellow Program and Department Intern
Assists with recruitment and administrative support of the McCleary Law Fellow Program including, but not limited to, regular mailings to law schools to recruit candidates, contact with prospective law fellows to schedule interviews, posting and regular updating of law fellow application information on HRC website.
Helps with the management of programs and technical needs of law fellows during their fellowship periods.
Selects, interviews and supervises Legal Intern along with other Legal Department staff.
Other Duties
Other duties as assigned may include assisting with legal and legislative research, assisting with the production of the various reports the Department releases (especially the Municipal Equality Index and the State Equality Index), and attending meetings on behalf of the Legal Department.
Position Qualifications:
Bachelor’s degree and/or equivalent work experience required.
Administrative experience in a legal or public policy environment a plus.
Proficiency with Google Suite, MS Word, Excel, and PowerPoint is strongly preferred.
Excellent organizational skills in terms of managing project deadlines and volumes of paperwork.
Ability to establish and maintain cooperative working relationships.
Flexibility to adapt to a rapidly changing political environment.
Must be able to handle multiple tasks simultaneously while prioritizing important issues.
Must be independent at times, collaborative at other times, and have the judgment to discern when to be either.
Strong customer service skills required.
Excellent proofreading skills and strong writing skills.
Strong attention to detail, strong research skills, resourcefulness, and commitment to high quality and timely work product are necessary.
Willingness to learn LEXIS-NEXIS, Quorum and Adobe as necessary.
Experience with blogging and other communications work a plus.
Personal interest in and commitment to LGBTQ equality.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Jul 25, 2018
Full time
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary:
The Legal Assistant provides administrative and substantive support to the Legal Department particularly focusing on managing the priorities and projects of the Legal Director, the Associate Legal Director, and the State Legislative Director. The Legal Assistant is an integral part of the team, which also includes additional legal staff.
Position Responsibilities:
Administrative
Assists the Legal Director in managing the priorities and projects of the Legal Department, including scheduling, calendar management, travel arrangements, systematizing and maintaining electronic and paper files, presentation creation, journal and Lexis-Nexis subscriptions, professional dues payments, reimbursements, receiving guests, etc.
Assists with the Department’s finances, including check requests, purchase orders, expense reports, budget monitoring, and working closely with the Legal Director to produce the Department’s annual budget and budget narratives.
Assists with all matters related to the Department’s attendance at various conferences, including registrations, materials, and event planning.
Communications and Website
Assists with the drafting, editing, and proofreading of materials including letters of support for nominees and legislation, blog posts, talking points, fact sheets, articles for Equality magazine and other HRC and external publications.
Reviews the website to identify out of date materials on a regular basis.
Freedom of Information Act (FOIA)
Works closely with the Legal Director and HRC’s Political Research team to edit, transmit, and track all HRC FOIA requests.
Legal Referrals
Responds to requests for legal referrals and other legal/legislative information requests from individuals and organizations, via phone, email and regular mail. Responsible for keeping and updating a list of legal referrals for all 50 states and the District of Columbia.
McCleary Law Fellow Program and Department Intern
Assists with recruitment and administrative support of the McCleary Law Fellow Program including, but not limited to, regular mailings to law schools to recruit candidates, contact with prospective law fellows to schedule interviews, posting and regular updating of law fellow application information on HRC website.
Helps with the management of programs and technical needs of law fellows during their fellowship periods.
Selects, interviews and supervises Legal Intern along with other Legal Department staff.
Other Duties
Other duties as assigned may include assisting with legal and legislative research, assisting with the production of the various reports the Department releases (especially the Municipal Equality Index and the State Equality Index), and attending meetings on behalf of the Legal Department.
Position Qualifications:
Bachelor’s degree and/or equivalent work experience required.
Administrative experience in a legal or public policy environment a plus.
Proficiency with Google Suite, MS Word, Excel, and PowerPoint is strongly preferred.
Excellent organizational skills in terms of managing project deadlines and volumes of paperwork.
Ability to establish and maintain cooperative working relationships.
Flexibility to adapt to a rapidly changing political environment.
Must be able to handle multiple tasks simultaneously while prioritizing important issues.
Must be independent at times, collaborative at other times, and have the judgment to discern when to be either.
Strong customer service skills required.
Excellent proofreading skills and strong writing skills.
Strong attention to detail, strong research skills, resourcefulness, and commitment to high quality and timely work product are necessary.
Willingness to learn LEXIS-NEXIS, Quorum and Adobe as necessary.
Experience with blogging and other communications work a plus.
Personal interest in and commitment to LGBTQ equality.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Mid & Major Gifts Coordinator [DEVF-31], Development Department, NY
Office: National Offices, New York, NY
Location: New York
JULY 17, 2018
Mid & Major Gifts Coordinator [DEVF-31]
American Civil Liberties Union Foundation
Development Department, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach. With more than a million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Development Department of the ACLU’s National Office in New York City is seeking applicants for a full-time Mid & Major Gifts Coordinator.
OVERVIEW
Reporting to the Deputy Director of Mid & Major Gifts, the Mid & Major Gifts Coordinator is an integral member of a sophisticated, aggressive mid-level and major gifts program that focuses on individual donors giving $1,000+ to the ACLU. The Coordinator will provide support for the ACLU’s Mid & Major Gifts donors and the Mid & Major Gifts staff, including but not limited to responding to donor questions, acknowledging donors, and maintaining and updating the fundraising database.
ROLES AND RESPONSIBILITIES
Maintain and update information about donors giving $1,000+ who are managed by the Mid & Major Gifts program, including but not limited to ensuring that donor contact information is as up to date as possible, that all communications with the donor are recorded in a timely manner, and that duplicate records are minimized
Prepare and mail (whether in-house or through an external vendor as circumstances require) all acknowledgements for donors in the Mid & Major Gifts program. Acknowledgements should be accurate, timely and reflect the other high-quality correspondence and materials used in this program
Serve as first point of contact for donors with the Mid & Major Gifts unit. Handle all incoming and outgoing calls, mail, and email for internal and external audiences
Draft professional donor correspondence; compose, edit, and proofread donor communications
Prepare high-end donor mailings in house
Work with other fundraising units, Affiliate Support & Nationwide Initiatives and/or ACLU affiliates as necessary to resolve donor questions/concerns
Generate, manage, update, distribute, and analyze reports
Respond to affiliate inquiries and requests for information
Create and maintain a system for managing inventory
Schedule and arrange logistics for Mid & Major Gifts meetings, including meetings with other units as well as external vendors and partners. Assist in the coordination of travel plans
Maintain archive of all Mid & Major Gifts materials
Process, track and report on unit expense budget. Coordinate invoice, reimbursement and expense approval process for entire unit
Provide administrative support for the Director and Deputy Director of Mid & Major Gifts
Undertake special projects and other administrative support, as assigned, by the Director or the Deputy Director of Mid & Major Gifts
Commit to work collaboratively and respectfully toward resolving obstacles and/or conflicts
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance
EXPERIENCE AND QUALIFICATIONS
Two to three (2-3) years’ related experience preferred, preferably in a nonprofit setting
Ability to represent the organization to donors and to interface with all levels of staff at the national office and affiliates while maintaining tact and diplomacy. Confidentiality is essential
Self-starter with strong organizational skills and the ability to multi-task, prioritize and work well under pressure
Attention to detail and deadlines
Excellent verbal and written communication skills
Strong interpersonal skills
Experience using a fundraising database preferred
Commitment to the mission of the ACLU
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter and resume to hrjobsdevf@aclu.org . Reference [DEVF-31] in subject line. Please note that this is not the general ACLU email address. This email address is specific to the department. In order to ensure your application is received please make certain it is sent to the correct e-mail address. You can expect to receive an automatic response that acknowledges the submission of application materials.
Please indicate in your cover letter where you learned of this career opportunity. Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
Jul 18, 2018
Full time
Mid & Major Gifts Coordinator [DEVF-31], Development Department, NY
Office: National Offices, New York, NY
Location: New York
JULY 17, 2018
Mid & Major Gifts Coordinator [DEVF-31]
American Civil Liberties Union Foundation
Development Department, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach. With more than a million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Development Department of the ACLU’s National Office in New York City is seeking applicants for a full-time Mid & Major Gifts Coordinator.
OVERVIEW
Reporting to the Deputy Director of Mid & Major Gifts, the Mid & Major Gifts Coordinator is an integral member of a sophisticated, aggressive mid-level and major gifts program that focuses on individual donors giving $1,000+ to the ACLU. The Coordinator will provide support for the ACLU’s Mid & Major Gifts donors and the Mid & Major Gifts staff, including but not limited to responding to donor questions, acknowledging donors, and maintaining and updating the fundraising database.
ROLES AND RESPONSIBILITIES
Maintain and update information about donors giving $1,000+ who are managed by the Mid & Major Gifts program, including but not limited to ensuring that donor contact information is as up to date as possible, that all communications with the donor are recorded in a timely manner, and that duplicate records are minimized
Prepare and mail (whether in-house or through an external vendor as circumstances require) all acknowledgements for donors in the Mid & Major Gifts program. Acknowledgements should be accurate, timely and reflect the other high-quality correspondence and materials used in this program
Serve as first point of contact for donors with the Mid & Major Gifts unit. Handle all incoming and outgoing calls, mail, and email for internal and external audiences
Draft professional donor correspondence; compose, edit, and proofread donor communications
Prepare high-end donor mailings in house
Work with other fundraising units, Affiliate Support & Nationwide Initiatives and/or ACLU affiliates as necessary to resolve donor questions/concerns
Generate, manage, update, distribute, and analyze reports
Respond to affiliate inquiries and requests for information
Create and maintain a system for managing inventory
Schedule and arrange logistics for Mid & Major Gifts meetings, including meetings with other units as well as external vendors and partners. Assist in the coordination of travel plans
Maintain archive of all Mid & Major Gifts materials
Process, track and report on unit expense budget. Coordinate invoice, reimbursement and expense approval process for entire unit
Provide administrative support for the Director and Deputy Director of Mid & Major Gifts
Undertake special projects and other administrative support, as assigned, by the Director or the Deputy Director of Mid & Major Gifts
Commit to work collaboratively and respectfully toward resolving obstacles and/or conflicts
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance
EXPERIENCE AND QUALIFICATIONS
Two to three (2-3) years’ related experience preferred, preferably in a nonprofit setting
Ability to represent the organization to donors and to interface with all levels of staff at the national office and affiliates while maintaining tact and diplomacy. Confidentiality is essential
Self-starter with strong organizational skills and the ability to multi-task, prioritize and work well under pressure
Attention to detail and deadlines
Excellent verbal and written communication skills
Strong interpersonal skills
Experience using a fundraising database preferred
Commitment to the mission of the ACLU
COMPENSATION
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within parameters of the ACLU compensation scale.
HOW TO APPLY
Please send a cover letter and resume to hrjobsdevf@aclu.org . Reference [DEVF-31] in subject line. Please note that this is not the general ACLU email address. This email address is specific to the department. In order to ensure your application is received please make certain it is sent to the correct e-mail address. You can expect to receive an automatic response that acknowledges the submission of application materials.
Please indicate in your cover letter where you learned of this career opportunity. Applications will be accepted until the position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org . Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
Organization Overview
America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American’s right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services and on-the-ground leadership in key states. America Votes' coalition partners advocate for a broad range of issues, including but not limited to environmental protection, public education, human and civil rights, women's choice and labor.
America Votes is growing and looking for entrepreneurial, results-driven relationship-builders who are committed to America Votes' mission and progressive values.
Commitment to Racial Equity
America Votes is committed to advancing racial equity through organizational systems and policies that are consistently tested, evaluated and updated. Some organizational priorities include:
Building reflective and equitable state and national networks and partnerships.
Increasing engagement of state-based groups building power in communities of color in the planning process.
Expanding the Emerging Leaders program, designed to support organizations led by and working in communities of color as they emerge into the 501(c)(4) space.
America Votes sees its commitment to racial equity as an integral part of its success. Applicants are encouraged to reflect on how they see themselves contributing to work on advancing racial equity.
For more information about America Votes, visit www.americavotes.org .
Position Description
America Votes seeks a full-time staff and program coordinator for the national headquarters in Washington, DC. This role is an exciting opportunity for a highly organized, detail-oriented multi-tasker to contribute to the seamless functioning of the national office. S/he will serve as the right hand to the managing director and will be responsible for a variety of duties, including meeting and logistics management, internal communications, management of the intern program and coordination of critical human resources processes. The ideal candidate will be a true self-starter with strong people and project management skills, a knack for devising creative solutions to any problem that arises and a commitment to progressive values.
Location
Washington, DC
Responsibilities
Supporting the managing director on a day-to-day basis with various tasks as needed, including scheduling and other administrative tasks.
Handling logistics and providing support for all staff meetings, board meetings, trainings and retreats.
Assisting with website updates as well as creating, editing and distributing a variety of documents and presentations for internal and external use.
Coordinating the hiring process, including scheduling candidate interviews, distributing and collecting new hire paperwork and organizing orientations.
Oversee the internship program by hiring, training and managing one to four interns each semester.
Supporting the managing director in planning and executing the annual America Votes State Summit, a two-day conference attended by more than 700 attendees from across the country.
Other duties as assigned.
Qualifications
Demonstrated ability to work well with people from diverse backgrounds. Must be capable of achieving results while maintaining an inclusive, collaborative working style. Experience working with communities of color preferred.
Proven ability to prioritize and handle a variety of projects while remaining detail-oriented and meeting deadlines.
Comfortable initiating work and executing independently while exercising good judgment and discretion.
Demonstrated excellence in oral and written communication.
Proficiency in MS Office Suite, including Word, Outlook, Excel and PowerPoint.
Knowledge of and a strong commitment to progressive causes preferred.
An Ideal Candidate will have:
One to three years of work experience (work study and internship experience accepted, executive administration experience a plus).
Demonstrated logistics management and event planning experience.
Interest in learning and becoming proficient in key human resources processes such as hiring and onboarding.
Interest in implementing race equity policies and principles across the organization.
An eye for visual formatting.
Proficiency in WordPress or similar platforms.
A strong customer orientation and the ability to handle pressure with a sense of humor and a spirit of generosity.
Compensation
Salary is commensurate with experience $40K-$45K. Dynamic benefits package including health, dental and vision insurance as well as a 401(K).
Jul 13, 2018
Full time
Organization Overview
America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American’s right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services and on-the-ground leadership in key states. America Votes' coalition partners advocate for a broad range of issues, including but not limited to environmental protection, public education, human and civil rights, women's choice and labor.
America Votes is growing and looking for entrepreneurial, results-driven relationship-builders who are committed to America Votes' mission and progressive values.
Commitment to Racial Equity
America Votes is committed to advancing racial equity through organizational systems and policies that are consistently tested, evaluated and updated. Some organizational priorities include:
Building reflective and equitable state and national networks and partnerships.
Increasing engagement of state-based groups building power in communities of color in the planning process.
Expanding the Emerging Leaders program, designed to support organizations led by and working in communities of color as they emerge into the 501(c)(4) space.
America Votes sees its commitment to racial equity as an integral part of its success. Applicants are encouraged to reflect on how they see themselves contributing to work on advancing racial equity.
For more information about America Votes, visit www.americavotes.org .
Position Description
America Votes seeks a full-time staff and program coordinator for the national headquarters in Washington, DC. This role is an exciting opportunity for a highly organized, detail-oriented multi-tasker to contribute to the seamless functioning of the national office. S/he will serve as the right hand to the managing director and will be responsible for a variety of duties, including meeting and logistics management, internal communications, management of the intern program and coordination of critical human resources processes. The ideal candidate will be a true self-starter with strong people and project management skills, a knack for devising creative solutions to any problem that arises and a commitment to progressive values.
Location
Washington, DC
Responsibilities
Supporting the managing director on a day-to-day basis with various tasks as needed, including scheduling and other administrative tasks.
Handling logistics and providing support for all staff meetings, board meetings, trainings and retreats.
Assisting with website updates as well as creating, editing and distributing a variety of documents and presentations for internal and external use.
Coordinating the hiring process, including scheduling candidate interviews, distributing and collecting new hire paperwork and organizing orientations.
Oversee the internship program by hiring, training and managing one to four interns each semester.
Supporting the managing director in planning and executing the annual America Votes State Summit, a two-day conference attended by more than 700 attendees from across the country.
Other duties as assigned.
Qualifications
Demonstrated ability to work well with people from diverse backgrounds. Must be capable of achieving results while maintaining an inclusive, collaborative working style. Experience working with communities of color preferred.
Proven ability to prioritize and handle a variety of projects while remaining detail-oriented and meeting deadlines.
Comfortable initiating work and executing independently while exercising good judgment and discretion.
Demonstrated excellence in oral and written communication.
Proficiency in MS Office Suite, including Word, Outlook, Excel and PowerPoint.
Knowledge of and a strong commitment to progressive causes preferred.
An Ideal Candidate will have:
One to three years of work experience (work study and internship experience accepted, executive administration experience a plus).
Demonstrated logistics management and event planning experience.
Interest in learning and becoming proficient in key human resources processes such as hiring and onboarding.
Interest in implementing race equity policies and principles across the organization.
An eye for visual formatting.
Proficiency in WordPress or similar platforms.
A strong customer orientation and the ability to handle pressure with a sense of humor and a spirit of generosity.
Compensation
Salary is commensurate with experience $40K-$45K. Dynamic benefits package including health, dental and vision insurance as well as a 401(K).
PeopleTec is seeking a Protocol & Event Management Analyst to support our Fort Belvoir, VA (Washington D.C. area) operations.
Candidate will provide administrative and protocol and event management support to Command group, Management Board, and Program Directors including, military protocol and meeting support for award ceremonies, retirements, internal agency events and meetings; Administrative functions include receiving calls and visitors courteously, prepare sign-in sheets and maintain related records. Candidate may also determine methods and procedures on new assignments and provide guidance to other personnel. The Protocol & Event Management Analyst will assist in protocol and event management activities to include site selection, event set-up and design and on-site administration and logistics for meetings, conferences and events. Candidate will also assist in scheduling, coordination and logistics for distinguished visitor support in cooperation with Department of State offices, Embassies, and Ministries of Defense offices and will assist with customs and cultural etiquette and manage Agency flag etiquette.
The Protocol & Event Management Analyst will coordinate with local security activities to arrange base access and restricted area badges for visitors; oversee registration for multiple conferences with large numbers of attendees; operate audio and video systems in several conference rooms, providing Video Teleconferencing; and may be required to drive distinguished visitors in and out of restricted areas and the local community. This position will sometimes require weekend and/or nighttime work.
Required Skills/Experience:
Protocol and/or Event Management experience and Military Experience/Knowledge of Military Protocol
Candidate must be capable of working independently with minimal direction.
Candidate must possess strong verbal, communication and writing skills; must be able to lift up to 50lbs and have the ability to multi-task and complete assignments on schedule.
Must have experience working in a team environment.
Candidate must exhibit strong management skills in organizing, negotiating and executing multiple events for senior officials.
Competency in Microsoft Office including PowerPoint, Word and Excel is required.
Must have a current driver's license.
Must be a U.S. Citizen
A U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree is required with 6+ years of directly traceable experience. Directly related experience (or certifications) may be substituted in lieu of a degree.
Desired Skills/Experience:
Strong leadership skills and experience desired.
Certifications or documented training in Protocol and Event Management strongly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/832957-145621
Jul 05, 2018
Full time
PeopleTec is seeking a Protocol & Event Management Analyst to support our Fort Belvoir, VA (Washington D.C. area) operations.
Candidate will provide administrative and protocol and event management support to Command group, Management Board, and Program Directors including, military protocol and meeting support for award ceremonies, retirements, internal agency events and meetings; Administrative functions include receiving calls and visitors courteously, prepare sign-in sheets and maintain related records. Candidate may also determine methods and procedures on new assignments and provide guidance to other personnel. The Protocol & Event Management Analyst will assist in protocol and event management activities to include site selection, event set-up and design and on-site administration and logistics for meetings, conferences and events. Candidate will also assist in scheduling, coordination and logistics for distinguished visitor support in cooperation with Department of State offices, Embassies, and Ministries of Defense offices and will assist with customs and cultural etiquette and manage Agency flag etiquette.
The Protocol & Event Management Analyst will coordinate with local security activities to arrange base access and restricted area badges for visitors; oversee registration for multiple conferences with large numbers of attendees; operate audio and video systems in several conference rooms, providing Video Teleconferencing; and may be required to drive distinguished visitors in and out of restricted areas and the local community. This position will sometimes require weekend and/or nighttime work.
Required Skills/Experience:
Protocol and/or Event Management experience and Military Experience/Knowledge of Military Protocol
Candidate must be capable of working independently with minimal direction.
Candidate must possess strong verbal, communication and writing skills; must be able to lift up to 50lbs and have the ability to multi-task and complete assignments on schedule.
Must have experience working in a team environment.
Candidate must exhibit strong management skills in organizing, negotiating and executing multiple events for senior officials.
Competency in Microsoft Office including PowerPoint, Word and Excel is required.
Must have a current driver's license.
Must be a U.S. Citizen
A U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance upon hire, and the ability to maintain this clearance level during their employment.
Educational Requirements:
A completed Bachelor's Degree is required with 6+ years of directly traceable experience. Directly related experience (or certifications) may be substituted in lieu of a degree.
Desired Skills/Experience:
Strong leadership skills and experience desired.
Certifications or documented training in Protocol and Event Management strongly preferred.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/832957-145621
Texas Dept. of Information Resources
300 West 15th Street, Austin, TX, USA
Job Posting: #00002309
Opened: 06/29/18
Closes: 07/13/18
Position Title: Management Analyst I (Sourcing Analytics Specialist)
Class/Group: 1860/B18
Military Occupation Specialty Code: N/A
FLSA: Non-Exempt
Number of Vacancies: 1
Division/Section: Chief Procurement Office / Sourcing Analytics, Research & Compliance
Salary Range: $3833.33 - $4333.33 / monthly
Duration: Regular
Hours Worked Weekly: 40
Shift: Days
Travel: None
Agency Address: 300 W. 15th Street, Austin Tx 78701
Work Location: Same
Web site: www.dir.texas.gov
Refer Inquiries to: Human Resources
Telephone: (512) 475-4612 or (512) 463-5920
HOW TO APPLY:
Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
You must create a CAPPS Career Section candidate profile or be logged in to apply
Update your profile and apply for the job by navigating through the pages and steps
Once ready, select “Submit” on the “Review and Submit” page.
APPLICANTS MUST PROVIDE IN DEPTH INFORMATION IN THE EXPERIENCE & CREDENTIALS SECTION TO DEMONSTRATE HOW THEY MEET THE POSITION QUALIFICATIONS.
Applications are not accepted at the agency. Resumes are not accepted in lieu of the application. Incomplete applications may result in disqualification of applicant.
Interview Place/Time: Candidates will be notified for appointments as determined by the selection committee.
Notice: Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
EQUAL OPPORTUNITY EMPLOYER The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability. Please call 512-463-5920 to request reasonable accommodations.
THE OPPORTUNITY The Texas Department of Information Resources (DIR) serves a wide spectrum of customers including Texas state, county or local government offices, and public education entities of all sizes by leveraging bulk buying power that enables eligible customers to buy Information Technology (IT) products and services at aggressive discounts without the need for a lengthy procurement process. The Chief Procurement Office (CPO) interfaces with major IT companies, DIR customers, and the public in performing their roles. DIR is a fast-paced and collaborative environment with engaged employees dedicated to achieving the best value for the state. We are a state agency utilizing private industry best practices, including tele-work opportunities, to improve overall state functionality. This position performs moderately complex analysis and technical work on the Sourcing Analytics, Research and Compliance (SARC) Team. Works closely with the vendor community and the Contract Managers within DIR to ensure compliance of CPO Standard Operating Procedures (SOPs). Performs basic analysis of vendor reported data and contract data entered within Salesforce and BidStamp; Develops, maintains, and revises actions related to operational risk assessments and process improvements. Conducts research and identifies data trends, administers work simplification studies, and prepares procedure manuals to assist management in operating more efficiently and effectively. Works under general supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS
Verifies accuracy of vendors’ sales reports as required by state statute
Processes requests for public information in pursuant of the Texas Public Information Act for requests assigned to the Chief Procurement Office
Processes and responds to time sensitive inquiries and requests from internal and external customers in a professional and dependable manner
Assists CPO management in Audit administration to include data entry, tracking and timely completion of audit recommendations, and reporting
Identifies and monitors trends relating to CPO Risk Assessments and SOPs
Collects and analyzes data related to contract management, risk assessments, and process improvement
Monitors and documents processes and procedures to ensure compliance
ADDITIONAL DUTIES
Acts as a backup for Exemptions, Vendor Sales Reporting and Compliance issues administered within the department
Develops ad hoc reports for internal and external customers
Works closely with internal Information Technology department to ensure accuracy of contractual data is maintained within agency's data warehouse
Performs other duties as assigned
EDUCATION
Graduation from an accredited four-year college or university with major course work in business administration or related field
Additional work-related experience may be substituted for education on a year-for-year basis.
EXPERIENCE & TRAINING REQUIRED
Minimum of three (3) years’ experience performing risk assessments and conducting data analysis
Minimum of three (3) years’ experience researching and identifying data trends
Intermediate level of Microsoft Excel experience: Maintain a large worksheet, manipulate data, create charts, develop a data list, document and audit a worksheet (Exercise to demonstrate proficiency will be administered at the time of interview)
EXPERIENCE & TRAINING PREFERRED
Working knowledge Business Objects (BOBJ) and Salesforce Customer Relationship Management (CRM) software
KNOWLEDGE, SKILLS & ABILITIES
Proficient in communicating both verbally and in writing; in a clear and concise manner
Demonstrated ability to work on concurrent tasks in a fast-paced environment while effectively organizing, prioritizing and coordinating work assignments
Ability to complete work with a high degree of accuracy and thoroughness
Ability to gather, assemble, correlate and analyze facts and compile pertinent data in a clear, concise manner
Ability to prepare comprehensive and accurate schedules and reports; ability to prepare and/or make presentations to individuals and various internal and/or external groups
Ability to find a solution for/or to deal proactively with work-related problems; including ability to identify and implement best practices
Ability to effectively facilitate and/or coordinate projects to completion
Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers
Ability to communicate with people of diverse backgrounds and organizational levels
Ability to effectively interpret and develop policies, procedures and regulations
Ability to utilize available time to organize, implement and complete work within given deadlines
Ability to exercise courtesy, tact and diplomacy in all communications
Ability to work a flexible schedule to meet required deadlines
Ability to work under pressure and exacting schedules to complete assigned tasks
Ability to understand, follow and convey brief oral and/or written instructions
Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
Ability to comply with all agency policies and applicable laws
Ability to comply with all applicable safety rules, regulations and standards
COMPUTER SKILLS
Proficiency in the use of a personal computer and applicable software necessary to perform work assignments e.g. word processing, spreadsheets, data management, and Web navigation to gather market data)
OTHER REQUIREMENTS
Consistent, regular and punctual attendance
Criminal background check
WORK ENVIRONMENT
Frequent use of a personal computer, copiers, printers and telephones
Frequent work under stress, as a team member, and in direct contact with others
Frequent standing, walking, sitting, listening and talking
Occasional bending and stooping
Occasional lifting and climbing
Occasional overtime
Jul 04, 2018
Full time
Job Posting: #00002309
Opened: 06/29/18
Closes: 07/13/18
Position Title: Management Analyst I (Sourcing Analytics Specialist)
Class/Group: 1860/B18
Military Occupation Specialty Code: N/A
FLSA: Non-Exempt
Number of Vacancies: 1
Division/Section: Chief Procurement Office / Sourcing Analytics, Research & Compliance
Salary Range: $3833.33 - $4333.33 / monthly
Duration: Regular
Hours Worked Weekly: 40
Shift: Days
Travel: None
Agency Address: 300 W. 15th Street, Austin Tx 78701
Work Location: Same
Web site: www.dir.texas.gov
Refer Inquiries to: Human Resources
Telephone: (512) 475-4612 or (512) 463-5920
HOW TO APPLY:
Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
You must create a CAPPS Career Section candidate profile or be logged in to apply
Update your profile and apply for the job by navigating through the pages and steps
Once ready, select “Submit” on the “Review and Submit” page.
APPLICANTS MUST PROVIDE IN DEPTH INFORMATION IN THE EXPERIENCE & CREDENTIALS SECTION TO DEMONSTRATE HOW THEY MEET THE POSITION QUALIFICATIONS.
Applications are not accepted at the agency. Resumes are not accepted in lieu of the application. Incomplete applications may result in disqualification of applicant.
Interview Place/Time: Candidates will be notified for appointments as determined by the selection committee.
Notice: Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.
EQUAL OPPORTUNITY EMPLOYER The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability. Please call 512-463-5920 to request reasonable accommodations.
THE OPPORTUNITY The Texas Department of Information Resources (DIR) serves a wide spectrum of customers including Texas state, county or local government offices, and public education entities of all sizes by leveraging bulk buying power that enables eligible customers to buy Information Technology (IT) products and services at aggressive discounts without the need for a lengthy procurement process. The Chief Procurement Office (CPO) interfaces with major IT companies, DIR customers, and the public in performing their roles. DIR is a fast-paced and collaborative environment with engaged employees dedicated to achieving the best value for the state. We are a state agency utilizing private industry best practices, including tele-work opportunities, to improve overall state functionality. This position performs moderately complex analysis and technical work on the Sourcing Analytics, Research and Compliance (SARC) Team. Works closely with the vendor community and the Contract Managers within DIR to ensure compliance of CPO Standard Operating Procedures (SOPs). Performs basic analysis of vendor reported data and contract data entered within Salesforce and BidStamp; Develops, maintains, and revises actions related to operational risk assessments and process improvements. Conducts research and identifies data trends, administers work simplification studies, and prepares procedure manuals to assist management in operating more efficiently and effectively. Works under general supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS
Verifies accuracy of vendors’ sales reports as required by state statute
Processes requests for public information in pursuant of the Texas Public Information Act for requests assigned to the Chief Procurement Office
Processes and responds to time sensitive inquiries and requests from internal and external customers in a professional and dependable manner
Assists CPO management in Audit administration to include data entry, tracking and timely completion of audit recommendations, and reporting
Identifies and monitors trends relating to CPO Risk Assessments and SOPs
Collects and analyzes data related to contract management, risk assessments, and process improvement
Monitors and documents processes and procedures to ensure compliance
ADDITIONAL DUTIES
Acts as a backup for Exemptions, Vendor Sales Reporting and Compliance issues administered within the department
Develops ad hoc reports for internal and external customers
Works closely with internal Information Technology department to ensure accuracy of contractual data is maintained within agency's data warehouse
Performs other duties as assigned
EDUCATION
Graduation from an accredited four-year college or university with major course work in business administration or related field
Additional work-related experience may be substituted for education on a year-for-year basis.
EXPERIENCE & TRAINING REQUIRED
Minimum of three (3) years’ experience performing risk assessments and conducting data analysis
Minimum of three (3) years’ experience researching and identifying data trends
Intermediate level of Microsoft Excel experience: Maintain a large worksheet, manipulate data, create charts, develop a data list, document and audit a worksheet (Exercise to demonstrate proficiency will be administered at the time of interview)
EXPERIENCE & TRAINING PREFERRED
Working knowledge Business Objects (BOBJ) and Salesforce Customer Relationship Management (CRM) software
KNOWLEDGE, SKILLS & ABILITIES
Proficient in communicating both verbally and in writing; in a clear and concise manner
Demonstrated ability to work on concurrent tasks in a fast-paced environment while effectively organizing, prioritizing and coordinating work assignments
Ability to complete work with a high degree of accuracy and thoroughness
Ability to gather, assemble, correlate and analyze facts and compile pertinent data in a clear, concise manner
Ability to prepare comprehensive and accurate schedules and reports; ability to prepare and/or make presentations to individuals and various internal and/or external groups
Ability to find a solution for/or to deal proactively with work-related problems; including ability to identify and implement best practices
Ability to effectively facilitate and/or coordinate projects to completion
Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal and external customers
Ability to communicate with people of diverse backgrounds and organizational levels
Ability to effectively interpret and develop policies, procedures and regulations
Ability to utilize available time to organize, implement and complete work within given deadlines
Ability to exercise courtesy, tact and diplomacy in all communications
Ability to work a flexible schedule to meet required deadlines
Ability to work under pressure and exacting schedules to complete assigned tasks
Ability to understand, follow and convey brief oral and/or written instructions
Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
Ability to comply with all agency policies and applicable laws
Ability to comply with all applicable safety rules, regulations and standards
COMPUTER SKILLS
Proficiency in the use of a personal computer and applicable software necessary to perform work assignments e.g. word processing, spreadsheets, data management, and Web navigation to gather market data)
OTHER REQUIREMENTS
Consistent, regular and punctual attendance
Criminal background check
WORK ENVIRONMENT
Frequent use of a personal computer, copiers, printers and telephones
Frequent work under stress, as a team member, and in direct contact with others
Frequent standing, walking, sitting, listening and talking
Occasional bending and stooping
Occasional lifting and climbing
Occasional overtime
The Chicago Public Education Fund
Chicago, IL, USA
The Chicago Public Education Fund (The Fund) was founded in 2000 by civic, business and philanthropic leaders who believed that “better schools are everyone’s business.” This has never been truer than it is today. Fund grants – more than $50 million to date – have a measurable, positive impact in schools and improve outcomes for students. The Fund remains committed to making Chicago the first city in the nation with world-class public schools for all. We currently work toward this vision by supporting programs, initiatives and organizations that train, support and retain outstanding principals citywide. We value collaboration, equity, excellence, innovation, integrity, and leadership.
We are currently seeking two Managers to drive our strategy to develop and retain principals across Chicago’s public schools. These entrepreneurial individuals will collaborate with a small, cross-functional team to flawlessly execute best-in-class programs and initiatives that engage more than 300 principals annually and contribute to The Fund’s top line goal of improving school quality through principal leadership.
ROLE AND RESPONSIBILITIES
The Manager will report to the Director, Program & Investments. Each will be responsible for working with a cross-functional team to develop and implement The Fund’s strategy for supporting or retaining principals.
The ideal candidates will have:
Evidence of a strong work ethic and a detail-oriented approach to project management;
Examples of exceptional written and oral communication skills across a diverse set of audiences;
A history of reasoned judgment and positive energy, including in high-stress situations;
A track record of successful project and people management (in professional or personal contexts);
A commitment to public education, and an interest in education policy; and
Prior experience working in or with public schools in Chicago.
Responsibilities for the Manager include, but are not limited to:
Portfolio Management
Manage a portfolio of Chicago public school principals and leverage a horizontal team to set, design and execute a strategy to ensure that principals are improving and remaining in role.
Serve as the primary liaison for The Fund’s direct-to-principal programming:
Drive annual recruitment and outreach cycle(s) for all programs
Flawlessly develop and execute on program project plans, logistics and events
Develop and track program-related budget and expenses
Oversee internal and external communications related to the program
Track and analyze key program data to make near and long-term recommendations to The Fund’s team and Board of Directors
Oversee The Fund’s investment process for a specific portfolio, including due diligence around prospective investments, stewardship of existing investments and analyzing and reporting investment impact for multiple stakeholders, including The Fund’s Board of Directors
Drive the creation of relevant reports, presentations and materials to share The Fund’s perspective on sustainable approaches for principal quality in Chicago to share with internal and external audiences
Partnerships and Communication
Support the Director and Vice President in managing stakeholders and partners toward meeting a set of collective goals and objectives for The Fund’s support or retention strategies
Proactively prepare communications, updates and recommendations for stakeholders including The Fund’s Board of Directors, Chicago Public Schools, the funding community and other partners focused on principal support and quality
Manage partnerships with external vendors and partners, including but not limited to, identifying new partners, setting and ensuring delivery of service benchmarks, and ensuring contract fulfillment
Establish and manage strong relationships with principals, educators, and other non-profits to inform The Fund’s long-term vision and strategies to ensure principal quality
General Responsibilities
Serve on two key teams:
As a member of a 5-person Program & Investments team that drives The Fund’s comprehensive plan to ensure that Chicago attracts, develops and retains top principals; and
As the lead of a 4-person horizontal team that drives The Fund’s specific strategy around supporting or retaining principals in their roles
Add value to organizational activities such as strategic planning, document production, recruiting, and other duties as assigned
Represent The Fund at external events and exhibit The Fund’s core values of collaboration, equity, excellence, innovation, integrity, and leadership
CANDIDATE QUALIFICATIONS
The Fund is seeking a highly-motivated professional with 3+ years of experience. Successful candidates will have:
Prior Experience:
Experience developing and refining a data-informed program strategy and managing projects to execute on and achieve results
Event planning and/or outreach & recruitment experience
Experience working in public education in Chicago preferred
Management experience preferred, but not required
Bachelor’s degree (or equivalent experience) required
Skills and abilities:
Strong verbal and written presentation and communication skills, particularly with diverse audiences
Highly proficient in Microsoft Office
Ability to develop and cultivate relationships and networks in order to achieve results
Ability to manage self and workload effectively, be flexible and adaptive, and follow through on execution
Ability to think through and manage many details, often on tight timelines
Outstanding organizational skills
Compensation
Salary and benefits are highly competitive.
To Apply
Please email a resume and cover letter that outline how your skills and experience meet the qualifications of the position. In your cover letter, please also indicate how you heard about this opportunity. All materials should be sent to careers@thefundchicago.org . The deadline for applying to this position is Friday, June 29, 2018.
We regret that we will not be able to respond to phone inquiries about this position.
The Chicago Public Education Fund is an equal opportunity employer. The Fund evaluates applicants for employment on the basis of qualifications, merit and work-related criteria without regard to race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, pregnancy, childbirth, medical condition, marital status or any other characteristic protected by law. The Fund employs and values a diverse work environment.
Jun 22, 2018
Full time
The Chicago Public Education Fund (The Fund) was founded in 2000 by civic, business and philanthropic leaders who believed that “better schools are everyone’s business.” This has never been truer than it is today. Fund grants – more than $50 million to date – have a measurable, positive impact in schools and improve outcomes for students. The Fund remains committed to making Chicago the first city in the nation with world-class public schools for all. We currently work toward this vision by supporting programs, initiatives and organizations that train, support and retain outstanding principals citywide. We value collaboration, equity, excellence, innovation, integrity, and leadership.
We are currently seeking two Managers to drive our strategy to develop and retain principals across Chicago’s public schools. These entrepreneurial individuals will collaborate with a small, cross-functional team to flawlessly execute best-in-class programs and initiatives that engage more than 300 principals annually and contribute to The Fund’s top line goal of improving school quality through principal leadership.
ROLE AND RESPONSIBILITIES
The Manager will report to the Director, Program & Investments. Each will be responsible for working with a cross-functional team to develop and implement The Fund’s strategy for supporting or retaining principals.
The ideal candidates will have:
Evidence of a strong work ethic and a detail-oriented approach to project management;
Examples of exceptional written and oral communication skills across a diverse set of audiences;
A history of reasoned judgment and positive energy, including in high-stress situations;
A track record of successful project and people management (in professional or personal contexts);
A commitment to public education, and an interest in education policy; and
Prior experience working in or with public schools in Chicago.
Responsibilities for the Manager include, but are not limited to:
Portfolio Management
Manage a portfolio of Chicago public school principals and leverage a horizontal team to set, design and execute a strategy to ensure that principals are improving and remaining in role.
Serve as the primary liaison for The Fund’s direct-to-principal programming:
Drive annual recruitment and outreach cycle(s) for all programs
Flawlessly develop and execute on program project plans, logistics and events
Develop and track program-related budget and expenses
Oversee internal and external communications related to the program
Track and analyze key program data to make near and long-term recommendations to The Fund’s team and Board of Directors
Oversee The Fund’s investment process for a specific portfolio, including due diligence around prospective investments, stewardship of existing investments and analyzing and reporting investment impact for multiple stakeholders, including The Fund’s Board of Directors
Drive the creation of relevant reports, presentations and materials to share The Fund’s perspective on sustainable approaches for principal quality in Chicago to share with internal and external audiences
Partnerships and Communication
Support the Director and Vice President in managing stakeholders and partners toward meeting a set of collective goals and objectives for The Fund’s support or retention strategies
Proactively prepare communications, updates and recommendations for stakeholders including The Fund’s Board of Directors, Chicago Public Schools, the funding community and other partners focused on principal support and quality
Manage partnerships with external vendors and partners, including but not limited to, identifying new partners, setting and ensuring delivery of service benchmarks, and ensuring contract fulfillment
Establish and manage strong relationships with principals, educators, and other non-profits to inform The Fund’s long-term vision and strategies to ensure principal quality
General Responsibilities
Serve on two key teams:
As a member of a 5-person Program & Investments team that drives The Fund’s comprehensive plan to ensure that Chicago attracts, develops and retains top principals; and
As the lead of a 4-person horizontal team that drives The Fund’s specific strategy around supporting or retaining principals in their roles
Add value to organizational activities such as strategic planning, document production, recruiting, and other duties as assigned
Represent The Fund at external events and exhibit The Fund’s core values of collaboration, equity, excellence, innovation, integrity, and leadership
CANDIDATE QUALIFICATIONS
The Fund is seeking a highly-motivated professional with 3+ years of experience. Successful candidates will have:
Prior Experience:
Experience developing and refining a data-informed program strategy and managing projects to execute on and achieve results
Event planning and/or outreach & recruitment experience
Experience working in public education in Chicago preferred
Management experience preferred, but not required
Bachelor’s degree (or equivalent experience) required
Skills and abilities:
Strong verbal and written presentation and communication skills, particularly with diverse audiences
Highly proficient in Microsoft Office
Ability to develop and cultivate relationships and networks in order to achieve results
Ability to manage self and workload effectively, be flexible and adaptive, and follow through on execution
Ability to think through and manage many details, often on tight timelines
Outstanding organizational skills
Compensation
Salary and benefits are highly competitive.
To Apply
Please email a resume and cover letter that outline how your skills and experience meet the qualifications of the position. In your cover letter, please also indicate how you heard about this opportunity. All materials should be sent to careers@thefundchicago.org . The deadline for applying to this position is Friday, June 29, 2018.
We regret that we will not be able to respond to phone inquiries about this position.
The Chicago Public Education Fund is an equal opportunity employer. The Fund evaluates applicants for employment on the basis of qualifications, merit and work-related criteria without regard to race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, pregnancy, childbirth, medical condition, marital status or any other characteristic protected by law. The Fund employs and values a diverse work environment.
Director Analytical Development
Job #18-11R
Mapp Biopharmaceutical is a small biopharmaceutical company focused on addressing unmet medical needs through the development of life-saving monoclonal antibody treatment options to combat a variety of diseases, such as neglected and tropical infectious diseases. The Director of Analytical Development will act as primary liaison with partner and contractor sites and guide external Analytical and Quality Control operations for Drug Substance and Drug Product development and manufacturing. Travel (~30%) will be required for this position.
Basic Qualifications:
BS Degree or equivalent in Biochemistry/Chemistry or related discipline
Minimum of 15 years' industry or related experience at a large Biopharmaceutical company
Experience with sterile and non-sterile product analyses including HPLC (SEC, IEX, RP, CE), SDS-PAGE, peptide mapping, enzyme kinetics, bioassay, dissolution and other compendial methods
Experience in leading analytical method development, validation and transfer activities as well as extended characterization assays with a good understanding of cGMP and FDA regulations and guidelines in CMC related areas
Experience in working in teams with diverse cultural and professional backgrounds
Experience working virtual and mentoring partner relationships
Solid knowledge of cGMP practices for analytical laboratories and familiar with ICH and FDA guidance
Excellent interpersonal and communication skills
Effective problem solving skills and results orientated
Ability to effectively manage multiple projects to meet timeline, technical and quality requirements
Preferred Qualifications:
Experience working with external CRO and CMO development and manufacturing partners is highly desired
Experience across all phases of biologic drug development
Responsibilities
Guides technical development and troubleshooting of analytical methods at CRO and CMO partners
Designs and executes extended characterization studies for biologic products and process impurities
Reviews SOPs, protocols, analytical validation reports, stability reports and other technical reports to support regulatory submissions
Serves as the subject matter expert in analytical chemistry and support or lead the analytical group on CMC teams
Plans, directs and authors CMC documents for registration purposes, including IMPDs, MAA, BLA and responses to agency questions and assist CMC project teams in strategic planning, preparation, review and approval of submission documentation
May have limited supervisory duties
Mapp offers a competitive compensation and benefits package in addition to this exciting and challenging job. You will enjoy a flexible, collaborative and rewarding environment in San Diego, California or may have the opportunitiy to work remotely. Mapp wants you to join their team and invites you to apply.
No Solicitors, agents or placement agencies please. Mapp utilizes E-Verify.
Equal Opportunity/Affirmative Action/Disability/Vets Employer - Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/821520-186114
Jun 19, 2018
Full time
Director Analytical Development
Job #18-11R
Mapp Biopharmaceutical is a small biopharmaceutical company focused on addressing unmet medical needs through the development of life-saving monoclonal antibody treatment options to combat a variety of diseases, such as neglected and tropical infectious diseases. The Director of Analytical Development will act as primary liaison with partner and contractor sites and guide external Analytical and Quality Control operations for Drug Substance and Drug Product development and manufacturing. Travel (~30%) will be required for this position.
Basic Qualifications:
BS Degree or equivalent in Biochemistry/Chemistry or related discipline
Minimum of 15 years' industry or related experience at a large Biopharmaceutical company
Experience with sterile and non-sterile product analyses including HPLC (SEC, IEX, RP, CE), SDS-PAGE, peptide mapping, enzyme kinetics, bioassay, dissolution and other compendial methods
Experience in leading analytical method development, validation and transfer activities as well as extended characterization assays with a good understanding of cGMP and FDA regulations and guidelines in CMC related areas
Experience in working in teams with diverse cultural and professional backgrounds
Experience working virtual and mentoring partner relationships
Solid knowledge of cGMP practices for analytical laboratories and familiar with ICH and FDA guidance
Excellent interpersonal and communication skills
Effective problem solving skills and results orientated
Ability to effectively manage multiple projects to meet timeline, technical and quality requirements
Preferred Qualifications:
Experience working with external CRO and CMO development and manufacturing partners is highly desired
Experience across all phases of biologic drug development
Responsibilities
Guides technical development and troubleshooting of analytical methods at CRO and CMO partners
Designs and executes extended characterization studies for biologic products and process impurities
Reviews SOPs, protocols, analytical validation reports, stability reports and other technical reports to support regulatory submissions
Serves as the subject matter expert in analytical chemistry and support or lead the analytical group on CMC teams
Plans, directs and authors CMC documents for registration purposes, including IMPDs, MAA, BLA and responses to agency questions and assist CMC project teams in strategic planning, preparation, review and approval of submission documentation
May have limited supervisory duties
Mapp offers a competitive compensation and benefits package in addition to this exciting and challenging job. You will enjoy a flexible, collaborative and rewarding environment in San Diego, California or may have the opportunitiy to work remotely. Mapp wants you to join their team and invites you to apply.
No Solicitors, agents or placement agencies please. Mapp utilizes E-Verify.
Equal Opportunity/Affirmative Action/Disability/Vets Employer - Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/821520-186114
Intertek, a leading provider of ATIC (Assurance, Testing, Inspection and Certification) Services, is looking for an Administrator to join our Building and Construction team in Kennesaw, GA .
The Administrator will support the Building and Construction business by actively partnering with and assisting the Area Managers/Directors with the administration of the multiple supplier qualification systems that client require us to submit information to and provide routine updates. We’re looking for a candidate who can follow and enforce all safety requirements and company policies while providing exceptional customer service
Duties
Assist with tracking and trending of information related to safety issues
Assist with tracking, updating, processing controlled documents
Perform other work as required
Requirements
High School Diploma or GED
Computer skills MS Word, MS Excel, etc.
Knowledge of ISO 17025 (ISO 9001), ISO 17020, and/or ISO 17065 requirements preferable
Understanding of specific processes relative to access of controlled documents and compliance with the quality management requirements
Basic understanding of the test, inspection, and evaluation procedures utilized by Intertek B&C
Competence to assist with the implementation and maintenance of the safety/quality system required by Intertek B&C’s various accreditations and training needs
Complete working knowledge of all computer software applications (MS Word, Excel, PowerPoint, Oasis, SharePoint, etc.) and office equipment used in the completion of the duties listed above
Strong written and oral communication skills
Ability to understand and interpret the requests of various clients and locate the information needed or find where it is located
Jun 05, 2018
Full time
Intertek, a leading provider of ATIC (Assurance, Testing, Inspection and Certification) Services, is looking for an Administrator to join our Building and Construction team in Kennesaw, GA .
The Administrator will support the Building and Construction business by actively partnering with and assisting the Area Managers/Directors with the administration of the multiple supplier qualification systems that client require us to submit information to and provide routine updates. We’re looking for a candidate who can follow and enforce all safety requirements and company policies while providing exceptional customer service
Duties
Assist with tracking and trending of information related to safety issues
Assist with tracking, updating, processing controlled documents
Perform other work as required
Requirements
High School Diploma or GED
Computer skills MS Word, MS Excel, etc.
Knowledge of ISO 17025 (ISO 9001), ISO 17020, and/or ISO 17065 requirements preferable
Understanding of specific processes relative to access of controlled documents and compliance with the quality management requirements
Basic understanding of the test, inspection, and evaluation procedures utilized by Intertek B&C
Competence to assist with the implementation and maintenance of the safety/quality system required by Intertek B&C’s various accreditations and training needs
Complete working knowledge of all computer software applications (MS Word, Excel, PowerPoint, Oasis, SharePoint, etc.) and office equipment used in the completion of the duties listed above
Strong written and oral communication skills
Ability to understand and interpret the requests of various clients and locate the information needed or find where it is located
Intertek, a leading provider of ATIC (Assurance, Testing, Inspection and Certification) Services, is looking for a Project Facilitator to join our Building and Construction team in Windham, NH .
Responsibilities
Be the single point of client contact during project quoting, conversion, and initiation phases of a single-discipline project
Respond to all quote requests in a timely manner, not more than 48 hours from receipt of inquiry. As needed, work with subject matter expert to prepare quotes
Work with the operational side of business to assure that the scope of services being quoted is appropriate for wish list provided by the client
Identify appropriate cross-selling opportunities and notify the client of relevant services they might need or are not aware that we offer
Follow-up on all quotes that are generated until they are resolved (i.e., converted or lost)
Manage the roll-out of the project within the operational group(s) to assure customer expectations and project scope are properly understood
Assist in the maintenance of the sales database (i.e., data input into database)
Requirement
HS Diploma or GED
3 years directly related experience with customer interaction
Strong communication skills
Proficiency with computers, word processing (MS Word), spreadsheets (MS Excel), and Adobe Pro
Excellent communication and grammatical skills
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Jun 05, 2018
Full time
Intertek, a leading provider of ATIC (Assurance, Testing, Inspection and Certification) Services, is looking for a Project Facilitator to join our Building and Construction team in Windham, NH .
Responsibilities
Be the single point of client contact during project quoting, conversion, and initiation phases of a single-discipline project
Respond to all quote requests in a timely manner, not more than 48 hours from receipt of inquiry. As needed, work with subject matter expert to prepare quotes
Work with the operational side of business to assure that the scope of services being quoted is appropriate for wish list provided by the client
Identify appropriate cross-selling opportunities and notify the client of relevant services they might need or are not aware that we offer
Follow-up on all quotes that are generated until they are resolved (i.e., converted or lost)
Manage the roll-out of the project within the operational group(s) to assure customer expectations and project scope are properly understood
Assist in the maintenance of the sales database (i.e., data input into database)
Requirement
HS Diploma or GED
3 years directly related experience with customer interaction
Strong communication skills
Proficiency with computers, word processing (MS Word), spreadsheets (MS Excel), and Adobe Pro
Excellent communication and grammatical skills
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Jewish Family & Children's Service
Phoenix, AZ 85017, USA
Overview:
The Client Representative will provide clerical and intake support necessary for the effective provision of services to clients. The CR maintains an approved work schedule. Exceptional attendance is mandatory in this position as continuous front desk and phone coverage is critical to daily operations.
Responsibilities:
Schedules client appointments and checks in client during appointment accurately. Verifies AHCCCS insurance eligibility when circumstances require and obtains required authorizations. Obtains initial client inquiry information for transfers and re-schedules and processes according to office procedures and contract requirements. Maintains a waiting list and reviews regularly with Clinical Director and Operations Coordinator. Verifies client demographic information in NextGen. Establishes good working relationships with all funding source case managers; assists clinical staff when appropriate in obtaining required paperwork for client treatment.
Maintains client electronic charts, which includes scanning and importing all related case material in a timely manner and according to agency procedures. Updates computer client file with changes in address, phone number, fee, or any other pertinent information. Learns and implements requirements of the State AHCCCS/Subvention programs and other contracts as related to setting up in the computer system and assisting clinical staff in processing appropriate paperwork.
Collects client co-pays and processes through the auto-flow process; providing client receipt and appointment reminder. May prepare deposit summary for all charges and client payments, and submitmonies and appropriate documentation to Accounting following agency procedure. Monitors services provided to clients through the computer and inputs appointment data into the computer for appointment scheduling. Communicates funding source changes to the Operations Coordinator and Admin Eligibility staff promptly.
Answers and coordinates all incoming calls and client traffic in the office to ensure that calls and clients are taken care of in an effective manner. This includes scheduling, rescheduling or verifying client appointments and informing appropriate persons; greeting clients coming into the office, and checking in clients in provider schedules. Schedules transportation and translation for clients upon request of clinicians and appropriate documentation in treatment plan.
Works reports and projects as assigned by the Operations Coordinator and or Operations Manager. Prepares courier bags daily following agency procedures; unloads courier bags and maintains inventory of office supplies and forms.
Qualifications:
High school education or equivalent. Some college business and/or computer courses desirable. Previous work experience in a position requiring significant public contact, preferably in a medical office, use of a computer, office organization skills, and ability to type 45 wpm.
May 23, 2018
Full time
Overview:
The Client Representative will provide clerical and intake support necessary for the effective provision of services to clients. The CR maintains an approved work schedule. Exceptional attendance is mandatory in this position as continuous front desk and phone coverage is critical to daily operations.
Responsibilities:
Schedules client appointments and checks in client during appointment accurately. Verifies AHCCCS insurance eligibility when circumstances require and obtains required authorizations. Obtains initial client inquiry information for transfers and re-schedules and processes according to office procedures and contract requirements. Maintains a waiting list and reviews regularly with Clinical Director and Operations Coordinator. Verifies client demographic information in NextGen. Establishes good working relationships with all funding source case managers; assists clinical staff when appropriate in obtaining required paperwork for client treatment.
Maintains client electronic charts, which includes scanning and importing all related case material in a timely manner and according to agency procedures. Updates computer client file with changes in address, phone number, fee, or any other pertinent information. Learns and implements requirements of the State AHCCCS/Subvention programs and other contracts as related to setting up in the computer system and assisting clinical staff in processing appropriate paperwork.
Collects client co-pays and processes through the auto-flow process; providing client receipt and appointment reminder. May prepare deposit summary for all charges and client payments, and submitmonies and appropriate documentation to Accounting following agency procedure. Monitors services provided to clients through the computer and inputs appointment data into the computer for appointment scheduling. Communicates funding source changes to the Operations Coordinator and Admin Eligibility staff promptly.
Answers and coordinates all incoming calls and client traffic in the office to ensure that calls and clients are taken care of in an effective manner. This includes scheduling, rescheduling or verifying client appointments and informing appropriate persons; greeting clients coming into the office, and checking in clients in provider schedules. Schedules transportation and translation for clients upon request of clinicians and appropriate documentation in treatment plan.
Works reports and projects as assigned by the Operations Coordinator and or Operations Manager. Prepares courier bags daily following agency procedures; unloads courier bags and maintains inventory of office supplies and forms.
Qualifications:
High school education or equivalent. Some college business and/or computer courses desirable. Previous work experience in a position requiring significant public contact, preferably in a medical office, use of a computer, office organization skills, and ability to type 45 wpm.
California Institute of Integral Studies
San Francisco, California, United States, 94103
Company Description:
California Institute of Integral Studies (CIIS) is an internationally-recognized leader in integral education. CIIS has an enrollment of more than 1,600 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine. In addition, CIIS hosts a vibrant art exhibition program through The Arts at CIIS, and offers a dynamic array of events through its Public Programs & Performances division, including workshops, concerts, and conferences. The University provides low-cost mental health and acupuncture services to the San Francisco Bay Area through its 10 award-winning counseling and acupuncture clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).
Job Description:
POSITION SUMMARY
The Admissions Office Coordinator handles a broad range of duties and responsibilities that maintain, facilitate and improve the workflow/operations of the Office of Admissions and are essential to our recruitment and admissions processes. Working within the office, or with other departments, the position is empowered to, and instrumental in, responding to prospective student inquiries, processing applications, and maintaining departmental/CIIS admissions policies and workflow procedures. The work hours are generally Monday to Friday 9am-5pm, plus occasional weekend and evening recruiting events.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assist with day-to-day administration of the office, including greeting students (in person or by phone), directing students to appropriate counselor, and answering the general phone line and email.
Process a wide variety of application materials (applications, transcripts, recommendations); determine appropriate action (e.g., data entry, referral to counselor), files materials as appropriate; prepare and distribute materials.
Maintain physical and electronic applicant files. Creates new files; gathers file contents from a variety of locations. Monitors status of files including file maintenance and clean up.
Oversee and monitor online application and student inquiry form, determining necessary upgrades, changes, etc.
Enter prospective student inquiry and application information into database.
Work with admissions counselors to develop recruitment schedule and maintain office calendar.
Manage web updates, utilizing content management systems.
Work with Admissions Manager and Assistant Director of Admissions on developing and implementing admission policies and workflow procedures.
Coordinate with the Admissions Manager the Open House and other assigned recruiting events.
Other duties and responsibilities as assigned.
Requirements:
MINIMUM QUALIFICATIONS
Bachelor's degree required
Administrative experience working in higher education preferred
Outstanding attention to detail and ability to meet deadlines; well-organized
Strong level of proficiency working with Microsoft Office suite of programs
Familiarity working with databases; Jenzabar and Slate knowledge a plus
Strong customer service orientation
Professional written and verbal communication skills
Demonstrated experience working in a diverse environment
Additional Information:
SALARY AND BENEFITS
Salary commensurate with skills and experience.
NOTES TO CANDIDATE
Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday, 9am-5pm with occasional weekend and evening recruitment commitments.
Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
Relocation Assistance -- This position is not eligible for relocation assistance.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).
Application Instructions:
Screening begins immediately and will continue until the position is filled.
Using the Apply Now link, please submit a Resume and Cover Letter online.
Apply Here: http://www.Click2Apply.net/633gpryvvbwksf6z PI102470225
May 17, 2018
Full time
Company Description:
California Institute of Integral Studies (CIIS) is an internationally-recognized leader in integral education. CIIS has an enrollment of more than 1,600 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine. In addition, CIIS hosts a vibrant art exhibition program through The Arts at CIIS, and offers a dynamic array of events through its Public Programs & Performances division, including workshops, concerts, and conferences. The University provides low-cost mental health and acupuncture services to the San Francisco Bay Area through its 10 award-winning counseling and acupuncture clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).
Job Description:
POSITION SUMMARY
The Admissions Office Coordinator handles a broad range of duties and responsibilities that maintain, facilitate and improve the workflow/operations of the Office of Admissions and are essential to our recruitment and admissions processes. Working within the office, or with other departments, the position is empowered to, and instrumental in, responding to prospective student inquiries, processing applications, and maintaining departmental/CIIS admissions policies and workflow procedures. The work hours are generally Monday to Friday 9am-5pm, plus occasional weekend and evening recruiting events.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assist with day-to-day administration of the office, including greeting students (in person or by phone), directing students to appropriate counselor, and answering the general phone line and email.
Process a wide variety of application materials (applications, transcripts, recommendations); determine appropriate action (e.g., data entry, referral to counselor), files materials as appropriate; prepare and distribute materials.
Maintain physical and electronic applicant files. Creates new files; gathers file contents from a variety of locations. Monitors status of files including file maintenance and clean up.
Oversee and monitor online application and student inquiry form, determining necessary upgrades, changes, etc.
Enter prospective student inquiry and application information into database.
Work with admissions counselors to develop recruitment schedule and maintain office calendar.
Manage web updates, utilizing content management systems.
Work with Admissions Manager and Assistant Director of Admissions on developing and implementing admission policies and workflow procedures.
Coordinate with the Admissions Manager the Open House and other assigned recruiting events.
Other duties and responsibilities as assigned.
Requirements:
MINIMUM QUALIFICATIONS
Bachelor's degree required
Administrative experience working in higher education preferred
Outstanding attention to detail and ability to meet deadlines; well-organized
Strong level of proficiency working with Microsoft Office suite of programs
Familiarity working with databases; Jenzabar and Slate knowledge a plus
Strong customer service orientation
Professional written and verbal communication skills
Demonstrated experience working in a diverse environment
Additional Information:
SALARY AND BENEFITS
Salary commensurate with skills and experience.
NOTES TO CANDIDATE
Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday, 9am-5pm with occasional weekend and evening recruitment commitments.
Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
Relocation Assistance -- This position is not eligible for relocation assistance.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).
Application Instructions:
Screening begins immediately and will continue until the position is filled.
Using the Apply Now link, please submit a Resume and Cover Letter online.
Apply Here: http://www.Click2Apply.net/633gpryvvbwksf6z PI102470225
MAY 14, 2018
Paralegal [CJ-15]
American Civil Liberties Union Foundation
Criminal Law Reform Project, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Criminal Law Reform Project of the National office in New York City is seeking applicants for the full-time position of Paralegal .
OVERVIEW
The Criminal Law Reform Project seeks an end to excessively harsh crime policies that result in mass incarceration and criminalization and stand in the way of a just, equal, and humane society. To reduce the number of people entering the criminal punishment system, CLRP focuses on preventing over-incarceration and over-criminalization at the “front end” of that system. We fulfill our mission through strategic litigation and advocacy that promotes reform. Key priorities are creating robust statewide indigent defense systems to ensure that people charged with a crime have access to effective assistance of counsel; ending unnecessary and unjust pretrial detention through bail reform and other abusive pretrial practices; reforming unconstitutional and racially biased police practices; reforming our nation’s punitive drug policies, which have failed to achieve public safety and health while eroding constitutional rights and criminalizing unprecedented numbers of people, particularly people of color; challenging governmental abuses of power, particularly by police and prosecutors; and reclaiming equal protection of the laws and guaranteeing substantive and procedural due process protections at each stage of the arrest-to-sentencing process of criminal cases.
The Project is part of the ACLU's Trone Center for Justice and Equality, which also includes the National Prison Project, the Capital Punishment Project, and the Racial Justice Program. The Center seeks to transform the U.S. criminal justice system into one that views incarceration as an option of last - not first - resort; that is effective, fair, and free of racial bias; that rejects death as a legitimate form of punishment; and that is evidence-based rather than fear-based.
ROLES AND RESPONSIBILITIES
Prepare, file, review and organize litigation documents such as briefs, motions, declarations, deposition summaries, discovery requests and responses, and correspondence with co-counsel.
Maintain case files, attorneys’ correspondence files, and the CLRP litigation docket summary.
Assist with managing and coordinating the intake database.
Provide litigation support to attorneys.
Collect, analyze, and organize legal, factual, social science and other non-legal research for use in litigation documents and policy presentations; run searches on internal and external document databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations.
Prepare informational updates on criminal law reform issues for ACLU National and Affiliate staff.
Update CLRP-related content on the ACLU website.
Act as liaison among various internal departments as well as with co-counsel and partner organizations.
Act as liaison between staff attorneys and legal administrative assistants to disseminate work assigned by attorneys and provide routine and/or procedural guidance regarding work assignments;
Provide administrative support for manager review of applications for legal administrative assistant and intern positions
Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
Handle special projects and other duties as assigned.
EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree required.
A minimum of two years of paralegal or related experience preferred.
Strong research skills, including internet research.
Must have outstanding written, verbal and interpersonal skills.
Ability to work independently as well as within a team.
Experience supervising staff and interns.
Must be well organized, efficient, highly motivated, able to handle multiple tasks simultaneously and see them through to completion, work well under tight deadlines, and take initiative.
Strong computer skills with advanced knowledge and experience in Microsoft Office.
Experience creating tables of contents, tables of authorities, mail merges, and creating/inserting macros.
Basic knowledge of Westlaw is preferred.
Experience with web design, layout, and electronic posting of content is a plus.
Commitment to civil liberties, civil rights and public interest legal work is essential.
COMPENSATION
Salary for this position is $53,474. Excellent benefits package provided.
HOW TO APPLY
Please submit letter of interest, current resume, names and telephone numbers of two references, and writing sample by email to HRJobsCLRP@aclu.org – reference [CJ-15] in the subject line .
Applications will be accepted until the position is filled.
Please indicate where you learned of this job posting.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, record of arrest or conviction, and veteran status.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: HrJobsINCL@aclu.org . Correspondence sent to this address that is not related to accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
May 15, 2018
Full time
MAY 14, 2018
Paralegal [CJ-15]
American Civil Liberties Union Foundation
Criminal Law Reform Project, NY
For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.
The Criminal Law Reform Project of the National office in New York City is seeking applicants for the full-time position of Paralegal .
OVERVIEW
The Criminal Law Reform Project seeks an end to excessively harsh crime policies that result in mass incarceration and criminalization and stand in the way of a just, equal, and humane society. To reduce the number of people entering the criminal punishment system, CLRP focuses on preventing over-incarceration and over-criminalization at the “front end” of that system. We fulfill our mission through strategic litigation and advocacy that promotes reform. Key priorities are creating robust statewide indigent defense systems to ensure that people charged with a crime have access to effective assistance of counsel; ending unnecessary and unjust pretrial detention through bail reform and other abusive pretrial practices; reforming unconstitutional and racially biased police practices; reforming our nation’s punitive drug policies, which have failed to achieve public safety and health while eroding constitutional rights and criminalizing unprecedented numbers of people, particularly people of color; challenging governmental abuses of power, particularly by police and prosecutors; and reclaiming equal protection of the laws and guaranteeing substantive and procedural due process protections at each stage of the arrest-to-sentencing process of criminal cases.
The Project is part of the ACLU's Trone Center for Justice and Equality, which also includes the National Prison Project, the Capital Punishment Project, and the Racial Justice Program. The Center seeks to transform the U.S. criminal justice system into one that views incarceration as an option of last - not first - resort; that is effective, fair, and free of racial bias; that rejects death as a legitimate form of punishment; and that is evidence-based rather than fear-based.
ROLES AND RESPONSIBILITIES
Prepare, file, review and organize litigation documents such as briefs, motions, declarations, deposition summaries, discovery requests and responses, and correspondence with co-counsel.
Maintain case files, attorneys’ correspondence files, and the CLRP litigation docket summary.
Assist with managing and coordinating the intake database.
Provide litigation support to attorneys.
Collect, analyze, and organize legal, factual, social science and other non-legal research for use in litigation documents and policy presentations; run searches on internal and external document databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations.
Prepare informational updates on criminal law reform issues for ACLU National and Affiliate staff.
Update CLRP-related content on the ACLU website.
Act as liaison among various internal departments as well as with co-counsel and partner organizations.
Act as liaison between staff attorneys and legal administrative assistants to disseminate work assigned by attorneys and provide routine and/or procedural guidance regarding work assignments;
Provide administrative support for manager review of applications for legal administrative assistant and intern positions
Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.
Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
Handle special projects and other duties as assigned.
EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree required.
A minimum of two years of paralegal or related experience preferred.
Strong research skills, including internet research.
Must have outstanding written, verbal and interpersonal skills.
Ability to work independently as well as within a team.
Experience supervising staff and interns.
Must be well organized, efficient, highly motivated, able to handle multiple tasks simultaneously and see them through to completion, work well under tight deadlines, and take initiative.
Strong computer skills with advanced knowledge and experience in Microsoft Office.
Experience creating tables of contents, tables of authorities, mail merges, and creating/inserting macros.
Basic knowledge of Westlaw is preferred.
Experience with web design, layout, and electronic posting of content is a plus.
Commitment to civil liberties, civil rights and public interest legal work is essential.
COMPENSATION
Salary for this position is $53,474. Excellent benefits package provided.
HOW TO APPLY
Please submit letter of interest, current resume, names and telephone numbers of two references, and writing sample by email to HRJobsCLRP@aclu.org – reference [CJ-15] in the subject line .
Applications will be accepted until the position is filled.
Please indicate where you learned of this job posting.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, record of arrest or conviction, and veteran status.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: HrJobsINCL@aclu.org . Correspondence sent to this address that is not related to accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”
Float Member Service Representative
The Float Member Service Representative is responsible for a wide variety of teller, administrative and clerical duties. Duties include a high level of external and internal public contact and management of varied records and file systems. Confidentiality is involved, and sensitive situations may be handled. This position is located at the O.C. Haley branch, however this person will be required to work in the various locations throughout the New Orleans area where volume and customer traffic warrants the presence of a MSR.
Essential Duties and Functions
Establish and maintain member accounts
Prepare and process teller transactions efficiently and effectively
Adhere to established cash handling and balancing procedures
Prepare corporate deposits daily
Perform a variety of administrative duties including but not limited to answering telephones, typing and filing
Provide excellent customer service
Adhere to all branch procedures
Travel to various HOPE locations to work as needed
Competencies/Skills
Ability to handle monetary instruments and make transactions accurately
Working knowledge of word processor, spreadsheet, other PC applications, or mainframe applications to produce non-standard, creative products
Ability to read and interpret documents, write routine reports and correspondence
Ability to speak effectively before groups of customers and employees of the organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, percent, and interpret data
Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions
Ability to deal with problems involving a few concrete variables in standardized situations
Preferred Education and Experience
Bachelor’s degree, business concentration preferred
Three plus years of experience in banking/finance in areas related to job requirements
Cash handling and customer service experience
Fluency in Spanish and English required
HOPE offers a competitive salary and comprehensive benefits package. Visit www.hopecu.org to learn more about our organization.
May 11, 2018
Full time
Float Member Service Representative
The Float Member Service Representative is responsible for a wide variety of teller, administrative and clerical duties. Duties include a high level of external and internal public contact and management of varied records and file systems. Confidentiality is involved, and sensitive situations may be handled. This position is located at the O.C. Haley branch, however this person will be required to work in the various locations throughout the New Orleans area where volume and customer traffic warrants the presence of a MSR.
Essential Duties and Functions
Establish and maintain member accounts
Prepare and process teller transactions efficiently and effectively
Adhere to established cash handling and balancing procedures
Prepare corporate deposits daily
Perform a variety of administrative duties including but not limited to answering telephones, typing and filing
Provide excellent customer service
Adhere to all branch procedures
Travel to various HOPE locations to work as needed
Competencies/Skills
Ability to handle monetary instruments and make transactions accurately
Working knowledge of word processor, spreadsheet, other PC applications, or mainframe applications to produce non-standard, creative products
Ability to read and interpret documents, write routine reports and correspondence
Ability to speak effectively before groups of customers and employees of the organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, percent, and interpret data
Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions
Ability to deal with problems involving a few concrete variables in standardized situations
Preferred Education and Experience
Bachelor’s degree, business concentration preferred
Three plus years of experience in banking/finance in areas related to job requirements
Cash handling and customer service experience
Fluency in Spanish and English required
HOPE offers a competitive salary and comprehensive benefits package. Visit www.hopecu.org to learn more about our organization.
PeopleTec is currently seeking a Military Operations Analyst support our Colorado Springs, CO location.
Candidate will provide situational awareness and subject matter expertise to the command on missile defense related activities, strategies, and plans of geographical combatant commands (GCCs). Support interface with Joint Staff, Combatant Commands, Service staffs and components for the development of recommendations to support Global Force Management. Provide Subject Matter Expertise (SME) in support of assessments of strategic level policy documents, to include: the Unified Command Plan, National Military Strategy, Global Employment of Forces, Joint Strategic Capabilities Plan, and Global Force Management Implementation Guidance, with the ability to correlate missile defense planning within the framework established by Joint Staff and Office of Secretary of Defense. Support the development of strategic initiatives for future planning efforts using experience in strategic policy, joint operational planning, deliberate planning, and Joint Operation Plans and Execution System (JOPES). Provides recommendations on missile defense inputs into USSTRATCOM contingency plans. Interfaces with planners at USSTRATCOM and missile defense cells in the GCCs to support development of missile defense appendices. Provide Subject Matter Expertise (SME) on ballistic missile defense capabilities and interfaces with Missile Defense Agency to provide technical analysis supporting plan development. Support GCC plan assessments, adversary-centric bundled plans assessments, and development of strategies to mitigate deficiencies. The contractor shall attend and support conferences, meetings and briefings as required.
Required Skills/Experience:
5 years of military experience or experience in military operations, mission planning, and exercise support.
Experience and knowledge of Joint Staff, Combatant Commands, Service staffs and components for the development and analysis of Strategic Campaign Plans, CONPLANS, and Assessments.
Travel : 25%
Must be a U.S. Citizen
An active DoD Top Secret/SCI (or Top Secret with SCI eligability) clearance is required to perform this work. Candidates are required to have an active Top Secret/SCI (or Top Secret with SCI eligability) clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field is required.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/789612-145621
May 04, 2018
Full time
PeopleTec is currently seeking a Military Operations Analyst support our Colorado Springs, CO location.
Candidate will provide situational awareness and subject matter expertise to the command on missile defense related activities, strategies, and plans of geographical combatant commands (GCCs). Support interface with Joint Staff, Combatant Commands, Service staffs and components for the development of recommendations to support Global Force Management. Provide Subject Matter Expertise (SME) in support of assessments of strategic level policy documents, to include: the Unified Command Plan, National Military Strategy, Global Employment of Forces, Joint Strategic Capabilities Plan, and Global Force Management Implementation Guidance, with the ability to correlate missile defense planning within the framework established by Joint Staff and Office of Secretary of Defense. Support the development of strategic initiatives for future planning efforts using experience in strategic policy, joint operational planning, deliberate planning, and Joint Operation Plans and Execution System (JOPES). Provides recommendations on missile defense inputs into USSTRATCOM contingency plans. Interfaces with planners at USSTRATCOM and missile defense cells in the GCCs to support development of missile defense appendices. Provide Subject Matter Expertise (SME) on ballistic missile defense capabilities and interfaces with Missile Defense Agency to provide technical analysis supporting plan development. Support GCC plan assessments, adversary-centric bundled plans assessments, and development of strategies to mitigate deficiencies. The contractor shall attend and support conferences, meetings and briefings as required.
Required Skills/Experience:
5 years of military experience or experience in military operations, mission planning, and exercise support.
Experience and knowledge of Joint Staff, Combatant Commands, Service staffs and components for the development and analysis of Strategic Campaign Plans, CONPLANS, and Assessments.
Travel : 25%
Must be a U.S. Citizen
An active DoD Top Secret/SCI (or Top Secret with SCI eligability) clearance is required to perform this work. Candidates are required to have an active Top Secret/SCI (or Top Secret with SCI eligability) clearance upon hire, and the ability to maintain this level of clearance during their employment.
Education Requirements:
A completed Bachelor's Degree in a related field is required.
EOE/Minorities/Females/Veterans/Disabled
PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, HR@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/789612-145621
Job Title: Customer Care & Operations Manager (Spanish Speaking)
Company Name: Simply Grand, LLC
Industry: Commercial & Residential Cleaning Services
Location: Our office is based in Englewood, Colorado but we serve the entire Denver metro area
Schedule: Regular Full-Time (exempt)
Salary: $32,000 - $35,000 (commensurate with skills & experience) plus Annual Performance Bonus
Education Level: Associate's and/or Bachelor’s Degree
Working Environment: Office-based with significant time at customer locations throughout Denver
Division: Operations
Job ID: 50398-01
# of Positions: 1
Excellent Employment Benefits Including:
Health and Dental Insurance
7 PAID holidays (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day)
7 Vacation days in the first year
4 Sick days in the first year
Annual Performance Bonus
-----------------------------------------------------------------------------------------------------------------
Who is Simply Grand?
We are born and raised in Colorado and since 2007 we have been providing top-notch residential and commercial cleaning services to customers in the Denver metro area. We have grown tremendously since then and need a go-gettin’, problem solvin’, critical thinkin’ rockstar to join us in achieving even more success. You will make a great addition to our team especially if…
Staying organized and keeping tasks on track secretly make you happy
Working hard and being recognized for working hard means something to you
Believing you can always be better is your thing
We do so much more than “just clean” ... we truly help our customers live cleaner, happier, and healthier lives so they can spend what little extra time they have with their families, creating memories…and even more messes. But that’s ok; Simply Grand is there to save the day. And we do it with customer satisfaction at the forefront. If our customers are not happy, we are not happy. We take pride in our work and get the job done right the first time. We care and are committed to our customers because without them, there would be no us.
What will my day-to-day look like?
Your schedule will be Monday through Friday starting at home each day by 6AM to begin dispatching cleaning crews. Your day will then consist of office-based duties such as scheduling crews for future jobs, answering customer telephone, text, and email questions as well as working with the General Manager to conduct interviews and hire additional cleaning crews. Note, customers routinely make last second service requests so you will need to react quickly by re-assigning and dispatching cleaning crews throughout the work day. Additionally, you will make quality control visits at the properties we service and convert inside sales calls into calendar appointments for the General Manager to secure new business.
We anticipate 50% of this position will be office-based and the other 50% will be at customer locations throughout the Denver metro area. Your day will generally end around 3PM. You will report to and work under the leadership of the General Manager not only tackling day-to-day duties but by being a valuable member on our team focused on long-term strategic vision and success.
Why should I join Simply Grand?
We treat people like humans and we prioritize people over process. We also believe in continual constructive feedback. We have the mindset we can and will always be better. We empower our team to take the lead, not be told what to do. We believe in providing context, not control. It’s about making sure everyone understands the why of the what. We also foster a culture of autonomy, candid conversations, critical and creative thinking, inclusion, integrity, open feedback, passion, personality, selflessness, transparency, and trust. Oh, and we like to have fun along the way too!
What qualifications must I already have to be successful in this position?
You must be a fluent Spanish speaker
You must be 21 years of age or older
You must have an Associate’s and/or Bachelor’s Degree
You must have reliable transportation
You must be proficient in programs such as Microsoft Office, Outlook, Excel, etc.
You must have the ability to always remain professional and courteous with customers
You must have excellent verbal and written communication skills
You must have the ability to work independently but also with the General Manager
You must have a winner’s attitude and ability to always be your best
What now?
If you are a winner who is ready for the next step in your professional path, what are you waiting for…apply today!
Disclaimer
Simply Grand, LLC is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.
EEO/AA:
Females/Minorities/Disabled/Vets
May 03, 2018
Full time
Job Title: Customer Care & Operations Manager (Spanish Speaking)
Company Name: Simply Grand, LLC
Industry: Commercial & Residential Cleaning Services
Location: Our office is based in Englewood, Colorado but we serve the entire Denver metro area
Schedule: Regular Full-Time (exempt)
Salary: $32,000 - $35,000 (commensurate with skills & experience) plus Annual Performance Bonus
Education Level: Associate's and/or Bachelor’s Degree
Working Environment: Office-based with significant time at customer locations throughout Denver
Division: Operations
Job ID: 50398-01
# of Positions: 1
Excellent Employment Benefits Including:
Health and Dental Insurance
7 PAID holidays (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day)
7 Vacation days in the first year
4 Sick days in the first year
Annual Performance Bonus
-----------------------------------------------------------------------------------------------------------------
Who is Simply Grand?
We are born and raised in Colorado and since 2007 we have been providing top-notch residential and commercial cleaning services to customers in the Denver metro area. We have grown tremendously since then and need a go-gettin’, problem solvin’, critical thinkin’ rockstar to join us in achieving even more success. You will make a great addition to our team especially if…
Staying organized and keeping tasks on track secretly make you happy
Working hard and being recognized for working hard means something to you
Believing you can always be better is your thing
We do so much more than “just clean” ... we truly help our customers live cleaner, happier, and healthier lives so they can spend what little extra time they have with their families, creating memories…and even more messes. But that’s ok; Simply Grand is there to save the day. And we do it with customer satisfaction at the forefront. If our customers are not happy, we are not happy. We take pride in our work and get the job done right the first time. We care and are committed to our customers because without them, there would be no us.
What will my day-to-day look like?
Your schedule will be Monday through Friday starting at home each day by 6AM to begin dispatching cleaning crews. Your day will then consist of office-based duties such as scheduling crews for future jobs, answering customer telephone, text, and email questions as well as working with the General Manager to conduct interviews and hire additional cleaning crews. Note, customers routinely make last second service requests so you will need to react quickly by re-assigning and dispatching cleaning crews throughout the work day. Additionally, you will make quality control visits at the properties we service and convert inside sales calls into calendar appointments for the General Manager to secure new business.
We anticipate 50% of this position will be office-based and the other 50% will be at customer locations throughout the Denver metro area. Your day will generally end around 3PM. You will report to and work under the leadership of the General Manager not only tackling day-to-day duties but by being a valuable member on our team focused on long-term strategic vision and success.
Why should I join Simply Grand?
We treat people like humans and we prioritize people over process. We also believe in continual constructive feedback. We have the mindset we can and will always be better. We empower our team to take the lead, not be told what to do. We believe in providing context, not control. It’s about making sure everyone understands the why of the what. We also foster a culture of autonomy, candid conversations, critical and creative thinking, inclusion, integrity, open feedback, passion, personality, selflessness, transparency, and trust. Oh, and we like to have fun along the way too!
What qualifications must I already have to be successful in this position?
You must be a fluent Spanish speaker
You must be 21 years of age or older
You must have an Associate’s and/or Bachelor’s Degree
You must have reliable transportation
You must be proficient in programs such as Microsoft Office, Outlook, Excel, etc.
You must have the ability to always remain professional and courteous with customers
You must have excellent verbal and written communication skills
You must have the ability to work independently but also with the General Manager
You must have a winner’s attitude and ability to always be your best
What now?
If you are a winner who is ready for the next step in your professional path, what are you waiting for…apply today!
Disclaimer
Simply Grand, LLC is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.
EEO/AA:
Females/Minorities/Disabled/Vets
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary:
The Outreach & Research Coordinator is primarily responsible for meeting the administrative needs and assigned programmatic duties for two foundation programs: Public Education & Research (PER), and Outreach & Engagement (OE).
About the Programs:
Public Education & Research
The HRC Foundation’s Public Education & Research Program spearheads a wide variety of LGBTQ advocacy and outreach campaigns, working to ensure that the HRC Foundation’s resources and programs are timely, impactful, and inclusive. In addition to publishing informational materials, the team conducts original quantitative and qualitative research exploring the lived experiences of LGBTQ people. Examples of our issue areas include trans justice, racial equity and inclusion, sports equality, HIV and AIDS, and Health Equity.
Outreach & Engagement
The Outreach & Engagement program works with HRC's President, Senior Vice Presidents and Directors to develop and manage strategic and impactful collaboration with partner organizations to create a strategic plan for broader outreach and engagement with external stakeholders and ally organizations, and build on and strengthen HRC’s partnerships and coalition relationships with a broad range of allies (civil rights, women’s rights, immigrant rights, etc.).
Position Responsibilities:
Provide administrative, research, and logistics support (including accounting tasks) for program staff.
Complete check requests, make travel arrangements and reconcile credit card reports for program staff.
Assist with managing internal working groups and coordinating follow up assignments (e.g. on actions, sponsorships, invites, etc.) to maximize investments.
Work with PER and OE staff to support the research, public education, and strategic partnership efforts with partner organizations.
Assist in the development of research and public education projects, including surveys, polls, reports, vignettes, guides and other resources.
Maintain contact database and ensure key current and prospective stakeholders are included in, and engaged with, HRC communications and events.
Other duties as assigned.
Position Qualifications:
Bachelor’s degree or equivalent experience with one to three years relevant administrative work experience.
Demonstrated ability to work independently, possess a strong work ethic and be self-motivated.
Strong written and oral communication skills.
Exceptional attention to accuracy and detail is necessary.
Outstanding organizational, task management and time management skills required.
Demonstrated ability to work well under pressure, ability to handle multiple projects simultaneously and manage work under tight deadlines.
Mastery of Microsoft Office/Google Suite required; experience with statistical tools including SPSS, R, Qualtrics, and advanced Excel is a plus.
Experience utilizing social media for advocacy and engagement a plus.
Strong understanding of LGBTQ issues is expected. Demonstrated knowledge of and interest in LGBTQ issues around social justice, racial justice, sports inclusion, youth, HIV and AIDS, and/or trans justice is a plus.
**Please include a writing sample with your application; preferably a non-academic writing sample (e.g., op-ed, blog post, informative article, persuasive essay).**
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Apr 23, 2018
Full time
We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary:
The Outreach & Research Coordinator is primarily responsible for meeting the administrative needs and assigned programmatic duties for two foundation programs: Public Education & Research (PER), and Outreach & Engagement (OE).
About the Programs:
Public Education & Research
The HRC Foundation’s Public Education & Research Program spearheads a wide variety of LGBTQ advocacy and outreach campaigns, working to ensure that the HRC Foundation’s resources and programs are timely, impactful, and inclusive. In addition to publishing informational materials, the team conducts original quantitative and qualitative research exploring the lived experiences of LGBTQ people. Examples of our issue areas include trans justice, racial equity and inclusion, sports equality, HIV and AIDS, and Health Equity.
Outreach & Engagement
The Outreach & Engagement program works with HRC's President, Senior Vice Presidents and Directors to develop and manage strategic and impactful collaboration with partner organizations to create a strategic plan for broader outreach and engagement with external stakeholders and ally organizations, and build on and strengthen HRC’s partnerships and coalition relationships with a broad range of allies (civil rights, women’s rights, immigrant rights, etc.).
Position Responsibilities:
Provide administrative, research, and logistics support (including accounting tasks) for program staff.
Complete check requests, make travel arrangements and reconcile credit card reports for program staff.
Assist with managing internal working groups and coordinating follow up assignments (e.g. on actions, sponsorships, invites, etc.) to maximize investments.
Work with PER and OE staff to support the research, public education, and strategic partnership efforts with partner organizations.
Assist in the development of research and public education projects, including surveys, polls, reports, vignettes, guides and other resources.
Maintain contact database and ensure key current and prospective stakeholders are included in, and engaged with, HRC communications and events.
Other duties as assigned.
Position Qualifications:
Bachelor’s degree or equivalent experience with one to three years relevant administrative work experience.
Demonstrated ability to work independently, possess a strong work ethic and be self-motivated.
Strong written and oral communication skills.
Exceptional attention to accuracy and detail is necessary.
Outstanding organizational, task management and time management skills required.
Demonstrated ability to work well under pressure, ability to handle multiple projects simultaneously and manage work under tight deadlines.
Mastery of Microsoft Office/Google Suite required; experience with statistical tools including SPSS, R, Qualtrics, and advanced Excel is a plus.
Experience utilizing social media for advocacy and engagement a plus.
Strong understanding of LGBTQ issues is expected. Demonstrated knowledge of and interest in LGBTQ issues around social justice, racial justice, sports inclusion, youth, HIV and AIDS, and/or trans justice is a plus.
**Please include a writing sample with your application; preferably a non-academic writing sample (e.g., op-ed, blog post, informative article, persuasive essay).**
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Visionaries Net
425 Quadrangle Drive, Bolingbrook, IL, USA
Estamos buscando hombres y mujeres que sean amables y tengan carisma. Gente que tenga la disposicion para ir a los entrenamientos de la oficina. No se requiere hablar ingles o experiencia de ventas, pero si se requiere carro propio y excelente etica de trabajo.
Apr 19, 2018
Full time
Estamos buscando hombres y mujeres que sean amables y tengan carisma. Gente que tenga la disposicion para ir a los entrenamientos de la oficina. No se requiere hablar ingles o experiencia de ventas, pero si se requiere carro propio y excelente etica de trabajo.
Overview:
Based in Northern, VA, Axiologic Solutions LLC has opportunities for you to become part of our high-quality team that delivers innovative solutions to key federal clients. We are currently seeking a Staff Officer to provide support to a Joint Program Office (JPMO) Chief of Staff in the Intelligence Community.
Responsibilities:
Provide day-to-day support to the Chief of Staff.
Draft, process, catalog, file, and maintain the correspondences, messages, and other documentation to include, but not limited to, military and civilian letters, memorandums, award recommendations, meeting minutes, and briefing papers.
Generate, coordinate, and monitor internal and external actions, decisions, policies, tasks, and/or briefings for closeout and approval.
Executive-Level Calendar Management " Manage and maintain schedule, meetings, and travel.
Prepare daily read-ahead binder and arrange and coordinate meetings and events. (i.e., set-up, change slides)
Liaison to both internal and external staff at all levels.
Other duties, as requested.
Qualification:
Must have an active/current TS/SCI and CI Poly.
Bachelor's degree or equivalent training and/or experience
Minimum 5 years of experience working in senior-level office.
Proven experience directly supporting an office environment with senior leadership personnel serving in the grades of SES/DISL or at the Flag Officer level.
Strong working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment).
Proficient in MS Office software applications including SharePoint.
Assist with the preparation of materials needed for travel.
We are proud of our diverse environment, EOE, M/F/Disability/Vet/Sexual Orientation/Gender Identity.
Apr 18, 2018
Full time
Overview:
Based in Northern, VA, Axiologic Solutions LLC has opportunities for you to become part of our high-quality team that delivers innovative solutions to key federal clients. We are currently seeking a Staff Officer to provide support to a Joint Program Office (JPMO) Chief of Staff in the Intelligence Community.
Responsibilities:
Provide day-to-day support to the Chief of Staff.
Draft, process, catalog, file, and maintain the correspondences, messages, and other documentation to include, but not limited to, military and civilian letters, memorandums, award recommendations, meeting minutes, and briefing papers.
Generate, coordinate, and monitor internal and external actions, decisions, policies, tasks, and/or briefings for closeout and approval.
Executive-Level Calendar Management " Manage and maintain schedule, meetings, and travel.
Prepare daily read-ahead binder and arrange and coordinate meetings and events. (i.e., set-up, change slides)
Liaison to both internal and external staff at all levels.
Other duties, as requested.
Qualification:
Must have an active/current TS/SCI and CI Poly.
Bachelor's degree or equivalent training and/or experience
Minimum 5 years of experience working in senior-level office.
Proven experience directly supporting an office environment with senior leadership personnel serving in the grades of SES/DISL or at the Flag Officer level.
Strong working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment).
Proficient in MS Office software applications including SharePoint.
Assist with the preparation of materials needed for travel.
We are proud of our diverse environment, EOE, M/F/Disability/Vet/Sexual Orientation/Gender Identity.
