Island Medical Laser

We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary. Responsibilities: Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients. Scanning through information to identify pertinent information. Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing. Creating accurate spreadsheets. Entering and updating information into relevant databases. Ensuring data is backed up. Informing relevant parties regarding errors encountered. Storing hard copies of data in an organized manner to optimize retrieval. Handling additional duties from time to time. Requirements: High school diploma. 1+ years experience in a relevant field. Good command of English. Excellent knowledge of MS Office Word and Excel. Strong interpersonal and communication skills. Ability to concentrate for lengthy periods and perform accurately with adequate speed. Proficient touch typing skills.

Administrator Job Responsibilities: Answers the telephone and provides exceptional customer service to internal and external customers. Drafts reports and correspondence. Orders supplies and equipment; maintains service contracts on office equipment. Attends meetings and takes meeting notes. Liaises with internal and external units to carryout job tasks. Assists managers and supervisors in developing policies and procedures. Provides front desk coverage as needed for backup. Ensures travel authorizations, accommodations, and conference registrations for employees. Audits/processes travel expense claims. Handles mileage reimbursement requests for supervision travel. Performs tracking and distributes monthly travel reports. Maintains accounts payable and accounts receivable records. Solves problems associated with vendors regarding shipments, billing, and statements. Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors. Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills. Handles administrative tasks for faculty searches and staff recruiting. Oversees department hiring procedures. Handles event planning for meetings, professional development, and other department initiatives. Performs other related duties as assigned. [Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. While these positions typically involve normal office hours, tell prospective administrators about flex scheduling and any travel requirements. Be sure to sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits. Administrator Qualifications / Skills: Managing processes Developing standards Promoting process improvement Tracking budget expenses Staffing Supervision Delegation Informing others Reporting skills Supply management Inventory control Education, Experience, and Licensing Requirements: Bachelor’s degree Two to three years’ management experience in an office setting Specific industry experience preferred Proficient with Microsoft Office software and phone systems [Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.