American Oversight
American Oversight is looking for a dedicated, organized, and efficient paralegal to join our team and help us shine a light on government misconduct and threats to democracy. We’re a nonpartisan, nonprofit watchdog that uses targeted public records requests and litigation to uncover evidence of corruption, abuse of power, or conflicts of interest.
We leverage our open records expertise to act where corruption and government power overlap. From the federal Freedom of Information Act (FOIA) to state transparency laws, we use carefully crafted records requests to extract information from the government. When the government fails to respond as required by law, our team has the expertise to take them to court and enforce the public’s right to hold our leaders accountable. American Oversight has obtained and published more than one million pages of emails, memos, calendars, text messages, and other records — ensuring accountability, exposing misconduct, and often driving significant corrective action, at all levels of government.
The paralegal will support our legal team by keeping outgoing records requests, incoming agency correspondence, and document productions organized. The paralegal will also provide litigation support to our attorneys, including service of process, keeping litigation calendars up-to-date, file maintenance, and more. Our paralegals are a small but vital team that has become the beating heart of American Oversight, keeping the core of our work organized and promptly accessible to the rest of the staff.
JOB RESPONSIBILITIES
Specific tasks will shift day by day with our work, but depending on your weekly rotation assignment, in a typical week, you will:
Monitor federal FOIA or state records email inboxes for incoming correspondence and document productions from government agencies and offices.
Interact with federal FOIA and state agency open records personnel directly or notify American Oversight attorneys of correspondence requiring their review.
Finalize and file FOIA and state records requests with government agencies.
Create folders and database entries within American Oversight’s document management systems, and track FOIA and open records request deadlines.
Process incoming document productions, including entering production information in databases, saving documents to proper locations, making them text searchable and applying pagination and logos.
Provide litigation case support to attorneys, including service of process, organizing and maintaining litigation files and calendars, and other litigation projects.
Review and research current events to spot issues for potential investigation and to identify opportunities to uncover government malfeasance or unethical conduct through FOIA and state records requests.
Assist legal and investigations teams with drafting FOIA and state open records requests.
Assist legal and investigations teams with document review and drafting administrative appeals.
QUALIFICATIONS
Exceptional organization and project-management skills.
Extraordinary attention to detail.
Sound judgment and the ability to apply existing protocols to a variety of situations while properly identifying when situations do not fit within preexisting processes.
Highly professional communication skills, including the ability to communicate courteously, clearly and concisely in a fast-paced environment with internal and external stakeholders.
A team-player that is able to work collaboratively and seamlessly share responsibilities.
Familiarity with a variety of software programs, including word processing, spreadsheets, and databases.
Flexibility to quickly learn new software programs and systems.
High degree of professional ethics and integrity.
Interest in government ethics and accountability.
ADDITIONAL INFORMATION
American Oversight is proudly an equal opportunity employer and is committed to building a diverse team. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they have every one of the qualifications listed. We are dedicated to finding the best candidate for the job. Our hiring process is centered on assessing candidates with diverse lived experiences. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described. If you are unsure of whether you meet the qualifications of this position, or how this would be determined, please contact us to discuss your application.
The salary range for this position is $50,000 to $56,000, commensurate with experience. Generous and comprehensive benefits package.
American Oversight is a nonpartisan, nonprofit 501(c)(3) organization.
American Oversight is a remote-first organization, and our employees can work from anywhere in the country. Our office in downtown Washington, DC, is an optional workspace when pandemic-related restrictions allow.
American Oversight is looking for a dedicated, organized, and efficient paralegal to join our team and help us shine a light on government misconduct and threats to democracy. We’re a nonpartisan, nonprofit watchdog that uses targeted public records requests and litigation to uncover evidence of corruption, abuse of power, or conflicts of interest.
We leverage our open records expertise to act where corruption and government power overlap. From the federal Freedom of Information Act (FOIA) to state transparency laws, we use carefully crafted records requests to extract information from the government. When the government fails to respond as required by law, our team has the expertise to take them to court and enforce the public’s right to hold our leaders accountable. American Oversight has obtained and published more than one million pages of emails, memos, calendars, text messages, and other records — ensuring accountability, exposing misconduct, and often driving significant corrective action, at all levels of government.
The paralegal will support our legal team by keeping outgoing records requests, incoming agency correspondence, and document productions organized. The paralegal will also provide litigation support to our attorneys, including service of process, keeping litigation calendars up-to-date, file maintenance, and more. Our paralegals are a small but vital team that has become the beating heart of American Oversight, keeping the core of our work organized and promptly accessible to the rest of the staff.
JOB RESPONSIBILITIES
Specific tasks will shift day by day with our work, but depending on your weekly rotation assignment, in a typical week, you will:
Monitor federal FOIA or state records email inboxes for incoming correspondence and document productions from government agencies and offices.
Interact with federal FOIA and state agency open records personnel directly or notify American Oversight attorneys of correspondence requiring their review.
Finalize and file FOIA and state records requests with government agencies.
Create folders and database entries within American Oversight’s document management systems, and track FOIA and open records request deadlines.
Process incoming document productions, including entering production information in databases, saving documents to proper locations, making them text searchable and applying pagination and logos.
Provide litigation case support to attorneys, including service of process, organizing and maintaining litigation files and calendars, and other litigation projects.
Review and research current events to spot issues for potential investigation and to identify opportunities to uncover government malfeasance or unethical conduct through FOIA and state records requests.
Assist legal and investigations teams with drafting FOIA and state open records requests.
Assist legal and investigations teams with document review and drafting administrative appeals.
QUALIFICATIONS
Exceptional organization and project-management skills.
Extraordinary attention to detail.
Sound judgment and the ability to apply existing protocols to a variety of situations while properly identifying when situations do not fit within preexisting processes.
Highly professional communication skills, including the ability to communicate courteously, clearly and concisely in a fast-paced environment with internal and external stakeholders.
A team-player that is able to work collaboratively and seamlessly share responsibilities.
Familiarity with a variety of software programs, including word processing, spreadsheets, and databases.
Flexibility to quickly learn new software programs and systems.
High degree of professional ethics and integrity.
Interest in government ethics and accountability.
ADDITIONAL INFORMATION
American Oversight is proudly an equal opportunity employer and is committed to building a diverse team. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they have every one of the qualifications listed. We are dedicated to finding the best candidate for the job. Our hiring process is centered on assessing candidates with diverse lived experiences. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described. If you are unsure of whether you meet the qualifications of this position, or how this would be determined, please contact us to discuss your application.
The salary range for this position is $50,000 to $56,000, commensurate with experience. Generous and comprehensive benefits package.
American Oversight is a nonpartisan, nonprofit 501(c)(3) organization.
American Oversight is a remote-first organization, and our employees can work from anywhere in the country. Our office in downtown Washington, DC, is an optional workspace when pandemic-related restrictions allow.
Endo
Remote near Malvern, PA
Reporting to the Senior Litigation Counsel, the Litigation Paralegal is a member of the Legal professional team with primary responsibility for assisting in the management of Endo’s litigation and government investigations. The candidate should be prepared to assist the senior litigation paralegal and in-house counsel with all aspects of litigation management including handling service of process, coordinating discovery and document productions, maintaining case files, calendars and case lists, providing case updates for insurance reporting, and assisting in witness preparation.
All incumbents are responsible for following applicable Division & Company policies and procedures.
Scope of Authority - span of control (work unit, site, department, division, etc.) , monetary value of budget/spend authority ( capital, operating, etc.), P&L responsibility, etc.
Key Accountabilities - key outcomes/deliverables, the major responsibilities, and % of time
Accountability
Responsibilities
% of Time
Litigation Support
§ Assist with receiving, handling and distributing service of process received at Malvern and coordinate service received at other Endo sites.
§ Assist with administering legal holds including answering questions from employees regarding the legal hold process.
§ Assist with managing complex litigation files, including electronic and hard copy case files and developing and maintaining case charts and summaries.
§ Assist with coordinating with other departments at all Endo locations to locate, gather and organize onsite and offsite documents necessary for discovery requests and deposition preparation.
50%
Document Information Requests
§ Assist with identifying and preparing for production, including any necessary redactions, documents responsive to discovery, subpoena, and diligence requests.
§ Assist with obtaining verifications for discovery responses and pleadings.
25%
Claims Handling
§ Assist with making sure proper notice and reporting is made to the company’s insurers for all litigation matters and assist with obtaining updates in connection insurance policy renewals.
§ Provide timely notice of clams to pharmacovigilance department.
§ Assist with handling of pre-litigation claims, with attorney supervision.
15%
Misc.
§ Assist in updating legal policies and training.
§ Assist with downloading, saving and distributing large files.
§ Provide necessary administrative support to the Litigation Group.
5%
Total
100%
Qualifications
Education & Experience
Minimal acceptable level of education, work experience and certifications required for the job
§ Bachelor’s degree required.
§ Paralegal certification required.
§ 3-5 years progressive legal experience in a corporation, pharmaceutical company and/or law firm experience is preferred.
Knowledge
Proficiency in a body of information required for the job
e.g. knowledge of FDA regulations, GMP/GLP/GCP, Lean Manufacturing, Six-Sigma, etc.
§ Some familiarity with litigation process.
§ Knowledge on how to conduct fact investigation and legal research.
Skills
&
Abilities
Often referred to as “competencies”, leadership attributes, skills, abilities or behaviors that may be enterprise, functional or job specific e.g. coaching, negotiation, calibration, technical writing etc.
§ Strong computer skills including advanced skills with Case Management Software, Adobe Acrobat Pro, MS Office including Word, Excel, PowerPoint, and Outlook and ability to learn new software and systems.
§ Good presentation skills.
§ Strong, professional interpersonal skills, including the ability to communicate effectively with a wide range of individuals and departments.
§ Strong writing and organizational skills, critical thinking, and reasoning abilities are required.
§ Ability to participate on teams with shared responsibility for outcomes and decision-making; resolving conflicts in a constructive manner.
§ Excellent judgment required.
§ Skills and desire to join and fully participate in a diversified, fast-paced multi-dimensional Legal Department.
Physical Requirements
Physical & mental requirements e.g. lift 40 pounds, walk across plant/warehouse, business travel (% of time), driving as part of work responsibilities, etc.
§ Business travel less than 10% of time.
Reporting to the Senior Litigation Counsel, the Litigation Paralegal is a member of the Legal professional team with primary responsibility for assisting in the management of Endo’s litigation and government investigations. The candidate should be prepared to assist the senior litigation paralegal and in-house counsel with all aspects of litigation management including handling service of process, coordinating discovery and document productions, maintaining case files, calendars and case lists, providing case updates for insurance reporting, and assisting in witness preparation.
All incumbents are responsible for following applicable Division & Company policies and procedures.
Scope of Authority - span of control (work unit, site, department, division, etc.) , monetary value of budget/spend authority ( capital, operating, etc.), P&L responsibility, etc.
Key Accountabilities - key outcomes/deliverables, the major responsibilities, and % of time
Accountability
Responsibilities
% of Time
Litigation Support
§ Assist with receiving, handling and distributing service of process received at Malvern and coordinate service received at other Endo sites.
§ Assist with administering legal holds including answering questions from employees regarding the legal hold process.
§ Assist with managing complex litigation files, including electronic and hard copy case files and developing and maintaining case charts and summaries.
§ Assist with coordinating with other departments at all Endo locations to locate, gather and organize onsite and offsite documents necessary for discovery requests and deposition preparation.
50%
Document Information Requests
§ Assist with identifying and preparing for production, including any necessary redactions, documents responsive to discovery, subpoena, and diligence requests.
§ Assist with obtaining verifications for discovery responses and pleadings.
25%
Claims Handling
§ Assist with making sure proper notice and reporting is made to the company’s insurers for all litigation matters and assist with obtaining updates in connection insurance policy renewals.
§ Provide timely notice of clams to pharmacovigilance department.
§ Assist with handling of pre-litigation claims, with attorney supervision.
15%
Misc.
§ Assist in updating legal policies and training.
§ Assist with downloading, saving and distributing large files.
§ Provide necessary administrative support to the Litigation Group.
5%
Total
100%
Qualifications
Education & Experience
Minimal acceptable level of education, work experience and certifications required for the job
§ Bachelor’s degree required.
§ Paralegal certification required.
§ 3-5 years progressive legal experience in a corporation, pharmaceutical company and/or law firm experience is preferred.
Knowledge
Proficiency in a body of information required for the job
e.g. knowledge of FDA regulations, GMP/GLP/GCP, Lean Manufacturing, Six-Sigma, etc.
§ Some familiarity with litigation process.
§ Knowledge on how to conduct fact investigation and legal research.
Skills
&
Abilities
Often referred to as “competencies”, leadership attributes, skills, abilities or behaviors that may be enterprise, functional or job specific e.g. coaching, negotiation, calibration, technical writing etc.
§ Strong computer skills including advanced skills with Case Management Software, Adobe Acrobat Pro, MS Office including Word, Excel, PowerPoint, and Outlook and ability to learn new software and systems.
§ Good presentation skills.
§ Strong, professional interpersonal skills, including the ability to communicate effectively with a wide range of individuals and departments.
§ Strong writing and organizational skills, critical thinking, and reasoning abilities are required.
§ Ability to participate on teams with shared responsibility for outcomes and decision-making; resolving conflicts in a constructive manner.
§ Excellent judgment required.
§ Skills and desire to join and fully participate in a diversified, fast-paced multi-dimensional Legal Department.
Physical Requirements
Physical & mental requirements e.g. lift 40 pounds, walk across plant/warehouse, business travel (% of time), driving as part of work responsibilities, etc.
§ Business travel less than 10% of time.