Human Resources Coordinator

  • University of Washington | Institute for Health Metrics and Evaluation
  • Seattle, WA [remote available]
  • Jan 10, 2022
Full time Human Resources

Job Description

The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health.

IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members.

IHME has an exciting opportunity for a Human Resources (HR) Coordinator to join the People and Performance (PNP) team. The HR Coordinator reports to the Senior Human Resources Manager, providing specialized technical and administrative support for IHME recruitments and Organizational Development and Training (ODT) initiatives. This requires an individual who is detail-oriented and highly organized, has good communication skills both verbal and written, and can juggle multiple tasks and prioritize their own day-to-day schedule with general direction and goal-setting provided by the supervisor.

IHME is growing rapidly and expanding the services it provides to its employees. This is a great time to join our team and help develop these new services while building your career in HR. This position is contingent on project funding.

RESPONSIBILITIES:

Recruitment

  • Oversee the organizational details of managing each recruitment through the UW systems, including, but not limited to, creating positions and requisitions; processing candidate application materials; building application libraries and notifying hiring committee of material locations; scheduling interviews daily; preparing interview materials for managers and candidates; scheduling pre-employment tests; and ensuring all scheduling logistics are coordinated and seamless to create a positive candidate experience.
  • Perform email screens, phone screens, and comprehensive candidate reference checks.
  • Be accountable for closure of recruitments, updating and notifying candidate status, collecting materials for retention, closing down application libraries, and removing advertisements.
  • Manage temporary appointments for onboard student employees, volunteers, contributors, and consultants by reviewing, editing, and drafting position announcements, coordinating hiring committees, posting announcements, processing applications, drafting appointment letters, and assisting with onboarding.
  • Draft staff appointment and contract letters.
  • Maintain updates to IHME’s careers page.

Employee administration

  • Participate in new employee onboarding, to include building new employee materials and tracking trainings.
  • Review and update the HR database and Workday to ensure staff and student information is accurate.
  • Routinely review temporary appointments for needed extensions or separations, seeking approvals for extensions as needed.
  • Provide administrative support to People and Performance team processes, to include annual reviews, promotion cycle, position reviews, temporary pay increases, supervisor changes, professional development, and other administrative support as needed.
  • Coordinate exiting staff procedures and ensure appropriate IHME staff are aware of departure in a timely fashion.
  • Actively seek process improvements to help save time and create more transparency in our daily processes.
  • Perform additional duties as assigned that fall within the reasonable scope of the Organizational Development and Training team.

For more information or to apply, please visit the online job post:
https://uwhires.admin.washington.edu/ENG/candidates/default.cfm?szCategory=jobprofile&szOrderID=201603&szCandidateID=0&szSearchWords=&szReturnToSearch=1