Executive Assistant

End Citizens United//Let America Vote’s Mission: To fix our democracy by getting big money out of politics and protecting the right to vote. We will work to end our rigged political system by electing reform champions, passing meaningful legislative reforms, and elevating these issues in the national conversation. We will work in partnership with these champions to overturn Citizens United, end the unlimited and undisclosed money in politics, and protect and expand the right to vote.

Reports to: President

Job Summary: The Executive Assistant is a crucial role that supports ECU/LAV’s President. They handle all of the President's scheduling, preparation for meetings, and general administrative support. This position works closely with the Chief of Staff on a daily basis to ensure requests of the President’s time are in alignment with the goals and mission of the organization. They also support ECU/LAV’s internship program. This role also does special and ad-hoc projects for different departments within the organization. ECU/LAV staff have recently unionized and this position would be covered by the union.

This role is an entry-level role that provides the opportunity not only to become familiar with all of the inner workings of our organization, but also the opportunity to try out projects in different areas to see what types of work outside of administrative support you may be interested in. 

Primary Responsibilities:

• Support ECU/LAV’s President, including internal and external scheduling and calendar management
• Compiling memos and prep materials, including working with organizational leadership to ensure correct materials are provided
• Booking travel for the President
• Running virtual events featuring the President 
• Coordinating materials for bimonthly Board meetings
• Reconciling monthly credit card expenditures and receipt documentation
• Additional administrative support for the President
• Some general administrative support for the organization, including taking notes in the weekly staff meeting and occasionally monitoring the front desk and answering ECU/LAV’s main phone line 
• Support ECU/LAV internship program 
• Complete special and ad-hoc projects to support specific departments, dependent on capacity and interest
• Other duties as assigned

Qualifications:

• Strong organizational and time management skills, attention to detail, ability to multitask and problem solve independently
• Strong interpersonal skills, including the ability to interact professionally with elected officials and other high profile individuals 
• High level of discretion and the ability to manage confidential and sensitive information
• Familiarity with Google or Microsoft Suite is needed, familiarity with Adobe/InDeisgn, Powerpoint/Slides, and/or contact/relationship maintenance software a plus
• Prior experience working with interns a plus
• Interest in stopping big money in politics and protecting voting rights
• We encourage recent college graduates to apply, but this role does not require a college degree

The starting salary for this position is $42,000 and comes with a competitive benefits package that includes:

• Paid-time off available immediately upon hire–no accrual needed
• Health insurance including Dental & Vision. There are many health plans available that are fully employer paid. Dental, Vision, Life, AD&D, STD, & LTD plans are fully employer paid.
• Option to work from home 3 days a week 
• Reimbursement for your cell phone bill up to $100 a month
• Pre-tax commuter benefits
• IRA with up to 3% of salary matched
• Relocation stipend for employees relocating to work out of our Washington, D.C. office

To apply, please submit a cover letter and resume through our website. The application deadline is May 26, 2022. No calls, please. 

Job Location: This position is based in Washington, D.C. where our staff work in our office in-person a minimum of 2 days a week and have the option to work from home 3 days a week. Relocation stipend available. 

COVID-19: ECU/LAV prioritizes the health and safety of our employees and continually updates our in-office protocols related to COVID-19 based on current CDC guidance, local ordinances, and best practices. Applicants must be willing to receive the full course of one of the CDC-recommended vaccinations against COVID-19 as a condition of employment, including recommended boosters. Reasonable accommodations may be granted in accordance with relevant federal and state regulations. 

Accessibility: Our D.C. office space is a professional office environment that is fully accessible. All employees based in our D.C. office have the option of working remotely 3 days a week. This position’s main functions are carried out using a computer and phone. All employees may request a reasonable accommodation to perform their job tasks.

End Citizens United is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.