Executive Assistant to the Chief Program & Strategy Officer and the Chief Impact & Operating Officer

Civic Nation seeks an Executive Assistant to the Chief Program & Strategy Officer and the Chief Impact & Operating Officer.

This position will work closely with the Chief Program & Strategy Officer and the Chief Impact & Operating Officer to support the day-to-day operations of the program and strategy and the impact and operating teams. This position will also assist in the development and execution of strategic programming and operating functions of Civic Nation and its initiatives.

ABOUT THE EXECUTIVE LEADERSHIP TEAM

The Executive Leadership Team (ELT) provides strategic and operational leadership to Civic Nation including the articulation of organizational purpose, setting of actionable strategy and key metrics, and enabling and empowering Civic Nation’s teams and Initiatives to achieve their goals. In addition, the ELT defines and fosters the organization’s culture and values.

ABOUT CIVIC NATION

Civic Nation is a home for changemakers who inspire, educate, and activate people around the issues that will define this generation. We empower people to take on the biggest challenges of our time — strengthening democracy; fostering civic engagement, social justice, and voter participation; addressing public health crises; fighting for gender equity; and more. At Civic Nation we house some of the most innovative campaigns organizing for progress across the country including ALL IN Campus Democracy Challenge, It’s On Us, Made to Save, We The Action, End Rape on Campus, The United State of Women, and When We All Vote, co-chaired by Michelle Obama.

Civic Nation drives real, meaningful change by shifting culture, systems, and policy. We organize at every level and serve as a connector — of people and programs, of grassroots activists and leaders of industries and organizations, of ideas and the resources to make them reality. Our goal is to empower individuals, companies, institutions, and organizations to create a more inclusive, equitable America.

YOUR IMPACT

• Support the calendars of the Chief Program and Strategy Officer and the Chief Impact and Operating Officer in scheduling and managing meetings internally and with external stakeholders, donors, and partners.
• Draft and edit agendas, memos, and other critical internal and external communications and materials as needed for the Chief Program and Strategy Officer and the Chief Impact and Operating Officer and their teams.
• Support logistics and communications related to special projects as assigned by the Chief Program and Strategy Officer and the Chief Impact and Operating Officer.
• Coordinate travel and related logistics, including airline and hotel reservations.
• Complete and file reimbursements in coordination with the finance team. 
• Coordinate internal communication and logistics related to the Civic Nation annual planning process.
• Conduct research to support the work of Civic Nation programs.
• Take notes during internal and external meetings and track action items that result from meetings.
• Manage multiple and competing assignments with efficiency, attention to prioritization, detail orientation, and execution.
• Assist in developing and managing operational processes, and other duties.

YOUR EXPERIENCE

• 1+ year of administrative experience in the non-profit and/or political environments, including internships.
• Managing calendars with excellent time management skills, including an eye to detail.
• Writing and copy-editing sensitive emails, drafting memos, and preparing communications.
• Maintaining and organizing a Google Workspace.

YOUR COMPETENCIES

• Ability to listen, comprehend, and connect with a diverse group of individuals at all levels and in all corners of the organizational structure.
• Strong teamwork, critical thinking, multi-tasking, and problem solving skills.
• Excellent written and verbal communications skills. 
• Strong understanding and knowledge of Google Workspace. 
• A strong work ethic with a calm and relaxed demeanor, even in times of stress.  
• Excellent organizational, management and interpersonal skills, including proofreading and copy editing skills. 
• Ability to exercise discretion and maintain confidentiality. 
• Values community building, organizing, and relationships built on trust. 
• Strong ability to listen, understand, connect, earn trust of, and collaborate with employees at all levels of the organization. 
• Deep and proven dedication to issues of diversity, equity, and inclusion. 
• High degree of comfort with change and working in a rapid response environment. 

SALARY & BENEFITS

The Washington, DC-based salary for this position is $55,000 (will be adjusted for cost of labor for the incumbent's work location) annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.

MANDATORY COVID-19 VACCINATION POLICY

Civic Nation is committed to protecting our employees and our communities from COVID-19. Toward that goal, and in consideration of guidance released by the U.S. Centers for Disease Control and Prevention (CDC), and a variety of public health authorities and professional organizations, Civic Nation has implemented a mandatory COVID-19 vaccination policy for its employees.

All employees are required to be fully vaccinated for COVID-19 as a term and condition of employment at Civic Nation unless an exemption or deferral has been approved. Individuals are considered fully vaccinated two weeks after they get their second dose of a messenger RNA (mRNA) vaccine, such as Pfizer-BioNTech or Moderna, or two weeks after a single dose of the Janssen/Johnson & Johnson vaccine.

New employees must be fully vaccinated before their start date unless an exemption due to a medical condition or a sincerely held religious belief or practice is granted.

TO APPLY

To apply, submit a cover letter and resume here. The cover letter, addressed to Shira Miller and Lauren Kidwell, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be considered on a rolling basis and accepted until September 1. 

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At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable, but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.