Administrative Assistant Floater (USAO-Miami)
Location: 99 NE 4th Street, Miami, FL (On-site)
Status: Full-time
Position Description
This position will perform a variety of administrative tasks for the Administrative Division (Administration, Fiscal/Budget, Procurement, Docket, IT and Human Resources) in support of our customer, the United States Attorney's Office (USAO).
Required Qualifications:
- Must have completed at least 100 credit hours of college level courses.
- Qualified typist (40 words per minute)
- Experience in administrative, professional, investigative, technical, or other responsible work related to a broad range of fields including, but not limited to, personnel management, funds management, management analysis, procurement, contract management, data processing, property management, space management, travel and transportation management, public information, office management, safety and security.
- At least two years' specific experience in one of the above-listed fields appropriate to the position being filled.
- United States citizenship is required for this position.
- Must be able to obtain/maintain a Department of Justice (DOJ) security clearance.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Generates reports for travel and procurement through automated system.
- Prepares variety of fiscal, procurement and human resources documents through use of computer.
- Maintains scheduling calendar for media room usage.
- Produces a variety of written documents utilizing varied and advanced word processing software functions, working from handwritten draft, edited copy, or electronic files created by another staff member.
- Provides support and manages documents related to transit program.
- Provides automated support to Administrative Officer, Deputy Administrative Officer, Supervisory
- Administrative Services Specialist and Human Resources Officer, using a personal computer for word processing, database management, fax machines, knowledge or skill in preparing spreadsheets, prepares mass mailings, ensuring labels (addresses) are correct.
- Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
- Must have ability to operate switchboard and route incoming calls to staff members or take messages as appropriate, and place outgoing calls, relate to the public in a professional manner with clear and understandable language, greet vendors, customers, and visitors.
- Makes recurring and special messenger trips as necessary, sorts and arranges material for filing and files material in alphabetical, numerical or chronological order.
- Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., copy enlargement and reduction. Skill in operating a computer terminal, personal computer, and electronic typewriter.
- Performs data entry duties. Services as back-up for T & A Clerk.
- Issues funding numbers for approved litigation and purchase requests.
- Inputs into financial system pertinent data for approved litigation and purchase requests.
- Responsible for inputting and managing the personal information data of invitational travelers in the USAO travel system.
- Research court documents and determines appropriate data for insertion in the USAO case management system managed by IT/Docket Section. Accuracy is required for generation of statistical reports.
- Acts as enroller and activator for the creation and issuance of official HSPD-12 PIV cards for access to facilities and personal computers.
- Must be knowledgeable in the policies of procurement and fiscal processes, security, human resources file management, and case file management in order to perform assigned tasks with great accuracy.
- Provides customer service and telephone coverage for the Executive Division.
Work Conditions:
- Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://www.applicantpro.com/j/3109379-446788