Associate Director of University Events and Donor Relations

Posting Details

POSTING INFORMATION

Internal Title

Associate Director of University Events and Donor Relations

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

6

Level

1

Department

Development

Job Purpose

The Associate Director of University Events and Donor Relations will be responsible for executing all aspects of College of Charleston-wide events, with a focus on donor stewardship and recognition events, (Homecoming, Family Weekend, Spring Alumni Weekend). This includes budget, timelines, evaluation and logistics. This position will be responsible for embracing and promoting the College of Charleston’s mission and identity and for collaborating with colleagues in Institutional Advancement, University Marketing and units across campus. The University Events team creates experiences for university constituent populations to engage, cultivate and educate alumni, friends and donors in support of the University’s strategies.

Minimum Requirements

Bachelor’s degree and a minimum of three years’ related experience in event planning and management. University event planning experience is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Must demonstrate competence with computer hardware and software applications including Microsoft Office, specifically MS Excel and Word. Must be able to communicate effectively both orally and in writing. Must be highly organized with the ability to manage multiple priorities and be professional and poised, particularly in settings with event guests, university leadership, and vendors. Events management to include knowledge of budgets and contracts. Familiarity with constituent databases a must, experience with Raiser’s Edge software a plus.

Additional Comments Regarding Position

Will be required to work occasional nights and weekends.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$45,530 - $64,885

Posting Date

03/12/2024

Closing Date

03/26/2024

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Open Until Filled

No

Posting Number

2024039

EEO Statement

The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

Quicklink for Posting

https://jobs.cofc.edu/postings/15053

Job Duties

Job Duties

Activity

Create event experiences that engage, cultivate and educate donors, friends and alumni to encourage their increasing and continued support of the College of Charleston. Events in the Associate Director’s portfolio include Homecoming, Family Weekend, and Spring Alumni Weekend.

Essential or Marginal

Essential

Percent of Time

20

Activity

Oversee event concept and the advance work for events in the event portfolio: negotiate venue and vendor agreements for all aspects of events, book event space and complete floor plan design, serve as a liaison with event vendors and manage all vendor relationships and budget to include invitations, catering, audio/visual, security, parking.

Essential or Marginal

Essential

Percent of Time

20

Activity

Create and direct a planning production timeline for each event in the event portfolio and manage all phases to ensure the program/event runs smoothly; lead on-site management of events to include staffing and logistics; resolve issues as they arise during the planning stages and throughout the course of the event. 

Essential or Marginal

Essential

Percent of Time

20

Activity

Serve as public point of contact for Homecoming, Family Weekend and Spring Alumni Weekend.

Essential or Marginal

Essential

Percent of Time

20

Activity

Continually learn and utilize event and project management software to manage events more effectively and efficiently (Raiser’s Edge, Microsoft Project).

Essential or Marginal

Essential

Percent of Time

10

Activity

Collaborate with colleagues in other constituent and departmental offices throughout campus (Athletics, Alumni Affairs, Student Affairs) to create and maintain pathways for alumni, donors and friends to engage that advance the goals of the University.

Essential or Marginal

Essential

Percent of Time

10