29 jobs found

  The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026. Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Central Region Water Quality Section Administrative Assistant (Administrative Assistant 3)  within the   Water Quality Program .   Location: Central Region Office in  Union Gap, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule: This position is eligible for telework and flexible schedule options. A minimum of two days per week is required in the office. Schedules are dependent upon position needs and are subject to change. Application Timeline:  Apply by June 25, 2026 Duties You will support the mission of the Water Quality Program by serving as a confidential Administrative Assistant to the Water Quality Program (WQP) Central Region Office (CRO) Section Manager, and by providing quality support and service to internal and external customers. You will exercise independent judgement, initiative, and discretion in providing administrative and management support to the Section Manager, Industrial Unit Supervisor, the Municipal Unit Supervisor, Watershed Unit Supervisor, and section staff. What you will do: Format, proofread and review documents for correct agency templates/standards usage. Monitor new staff onboarding process, paperwork, and timeframe requirements. Manage Records in accordance with applicable retention schedule. Draft/type memos, letters, reports, and other documents and make copies/scans, routing paperwork and sending mail. Provide technical assistance to other section employees regarding agency applications including: eTime, Outlook Calendars, LMS, PTS, Adobe Pro, HR Portal, and SharePoint.  Assist staff with travel and training requests, reservations, reimbursements, travel arrangements, and ensure staff are compliant with agency policies and procedures. Update and maintain the section home page SharePoint site.   Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our  Recruitment website .   Required Qualifications: Four (4) years of experience and/or education related to the duties of the position, which includes at least one the following: Managerial Support Coordination   – Experience managing schedules, communication, and priorities to keep managers organized and informed. Administrative Process Management   – Experience applying and following administrative policies to keep operations consistent and compliant. Document Preparation & Editing   – Experience reviewing, editing, and producing clear, accurate, and professional documents to support organizational communication. Travel & Training Coordination   – Experience arranging travel and/or training to ensure staff follow state rules and receive timely support. Purchasing & Fiscal Support   – Experience processing purchases and invoices to ensure accurate billing and efficient use of resources. SharePoint Site Maintenance   – Ability to create, update, and organize SharePoint sites to help staff easily find information and work together effectively. Records & Information Coordination   – Ability to organize, maintain, and retrieve records to ensure information is accurate, accessible, and ready for timely public disclosure responses. Education  involving a major study in business administration, public administration, or closely related field. Examples of how to qualify: 4 years of experience. 3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 1 years of experience AND 90-119 semester or 135-179 quarter college credits. No experience AND a Bachelor’s degree or above.   Special Requirements/Conditions of Employment: Must possess and maintain a valid driver's license. Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity:  We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity:  We champion equity, recognizing that each of us need different things to thrive. Inclusion:  We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect:  We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Damon Roberts   at   Damon.Roberts@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

  Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Records and Operations Support Coordinator (Forms & Records Analyst 3)  within the   Water Resources Program.   Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule: This position is eligible for telework and flexible schedule options. You may telework a portion of your work time with regular in-person requirements for management of physical records. Schedules are dependent upon position needs and are subject to change.   Application Timeline:  Apply by June 08, 2026 Applications submitted after the date above may be reviewed only if additional qualified applicants are needed. Duties In this role, you will support every aspect of the Water Resources Program's work by maintaining our records, spearheading efforts to continuously improve records management processes, and directly assisting staff with records questions and training. Additionally, you will serve as a direct link between our program staff and outside parties for the collection of fees, seeking to provide the highest level of service by ensuring correct invoicing and start-to-finish customer support. What you will do: Ensure systematic control of records throughout their lifecycle. Identify issues and opportunities to improve efficiency and accuracy within program records-related workflows. Act as liaison to the agency’s Information Governance function, providing input and recommendations on records and information management (RIM) policies, procedures, resources, and initiatives. Assist staff with developing, updating, and publishing forms. Ensure proper invoicing and tracking of program flat fees for which electronic payment is requested. Oversee the collection of statutorily mandated fees from hydropower producers.   Qualifications   For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our  Recruitment website .   Required Qualifications: Six years of experience and/or education as described below: Experience  related to the duties of the position which demonstrates the following skills: Communication  – Ability to communicate clearly to ensure accurate understanding and coordination. Problem Solving  – Ability to analyze issues and workflows to recommend practical improvements. Training & Guidance  – Ability to explain procedures, advise staff and managers to promote consistent records and forms practices. Learning agility  – Ability to learn quickly, ask questions to understand more, stay curious, adapt to complex situations, try new approaches, communicate constructively, and deliver results in challenging circumstances. Records Management  – Ability to manage records throughout their lifecycle to maintain compliance and ensure usability, including ability to use electronic records and database tools to organize, track, and retrieve information. Records Auditing  – Ability to review records and practices to ensure accuracy and adherence to requirements. Retention & Governance  – Ability to apply retention schedules and policies to properly organize, preserve, or dispose of records. Process & Forms Improvement  – Ability to streamline forms and workflows to improve efficiency and reduce errors. Education:  College-level coursework in records management, information governance, information policy, business, public records, law, public administration, or closely related field .   Examples of how to qualify: 6 years of experience. 5 years of experience AND 30-59 semester or 45-89 quarter college credits. 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 3 years of experience AND 90-119 semester or 135-179 quarter college credits. 2 years of experience AND a Bachelor’s degree or higher.   Desired Qualifications: Experience with: State of Washinton records management practices and payment systems such as Eco e-Pay and eHub CRIIS, SharePoint, Outlook, Laserfiche, GIS database tools, and scanning software Customer Service & Coordination   – Ability to respond promptly, resolve questions, and work effectively with customers and staff to support smooth processes. Records & Information Management  – Ability to locate, organize, and maintain accurate electronic files, public records, and onboarding/offboarding documentation to meet legal and retention requirements. Fee Processing & Account Support  – Ability to assess fees, prepare invoices, and resolve account issues to ensure accurate billing and timely payments. Data Entry & Reporting  – Ability to enter, track, and report data accurately to support decision-making and compliance. Time Management  – Ability to prioritize tasks, manage deadlines, and complete work efficiently. Microsoft 365 Tools  – Ability to use Word, Excel, Outlook, Teams, SharePoint, and Access to support daily operations.   If you are excited about this role and meet the  required  qualifications,  we encourage you to apply.  Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives. Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Jason   Feltner   at   Jason.Feltner@ecy.wa.gov   If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Water Resources  Program The Water Resource Program manages water resources to benefit all Washingtonians and to protect the natural environment for current and future generations.  The Operations and Technical Support Section (OATS) connects the various sections and regions of the program together to form cohesive and consistent business practices, support the daily activities of our staff in their core work, and seek useful and efficient solutions in the program’s workflows and records management. In addition to internal coordination, OATS also works closely cross-program to ensure Water Resources is working in concert with the agency, and with outside agencies to facilitate on-going relationships and success in specific projects. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Permit Fee and Records Specialist (Fiscal Specialist 1)   within the Water Quality Program. This is a temporary position that is expected to last 12 months. Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. A minimum of two days per week is required in the office.  Schedules are dependent upon position needs and are subject to change. Application Timeline:  Apply by May 13, 2026 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered. Duties As the Permit Fee and Records Specialist for the Water Quality Program, you will help ensure accurate and consistent water quality permit fee assessments. As part of the Permit Fee Unit, you’ll work closely with a small, collaborative revenue collection team known for strong teamwork and excellent internal and external customer service. Together you will support the collection of fees from more than 7,000 permittees each year by reconciling records, processing fee assessments, and assisting customers. This funding is essential to the Water Quality Program’s ongoing work to protect Washington’s waters. In this role, you’ll gain valuable experience with the program’s billing and permitting systems, learn how fee assessments are developed, and help maintain high-quality fiscal and permit records. You’ll work closely with the Permit Fee Unit and Fiscal’s Accounts Receivable staff, gaining exposure to accounting tasks such as invoicing, payments, refunds, and delinquent account processes. We’re looking for a motivated individual who is ready to dive in, contribute to team success, and grow in a position that directly contributes to clean, healthy water for communities and aquatic life across Washington. What you will do: Support the Water Quality Program’s revenue collection efforts as part of the collaborative Permit Fee Unit. Reconcile permit fee accounts between the billing system and the accounts receivable system. Process fiscal paperwork for moving payments between accounts and issuing refunds. Review and process annual data collected from permittees that is used to set fees in the billing system. Assist with monitoring and resolving delinquent accounts to ensure timely and complete revenue collection. Update permittee contact and account information in the billing system to maintain accurate records. Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our  Recruitment website .   Required Qualifications: Three (3) years of experience and/or education as described below: Experience  in accounting and fiscal record keeping, which may include: Managing accounting, customer, employee, or financial records Working in billing and accounts receivables systems with a strong knowledge of understanding ledgers Auditing records for discrepancies and recommending or making corrections as needed Education  involving a major study in accounting, finance, business administration, or a related field.   Examples of how to qualify: 3 years of experience. 2 years of experience AND 30-59 semester or 45-89 quarter college credits. 1 year of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). No experience AND 90-119 semester or 135-179 quarter college credits or higher. Desired Qualifications: Intermediate experience using Microsoft Office (Word, Outlook, Excel, SharePoint). Demonstrated ability for attention to detail and strong organizational skills while working in a fast-paced work environment. Experience in managing documents, specifically records and record-management databases. Experience in assessing fees, processing invoices, and data quality assurance.    If you are excited about this role and meet the  required  qualifications,  we encourage you to apply.  Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives. Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov . Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity:  We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity:  We champion equity, recognizing that each of us need different things to thrive. Inclusion:  We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect:  We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Ligeia Heagy   at   Ligeia.Heagy@ecy.wa.gov   If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Keeping Washington Clean and Evergreen The Department of Ecology is hiring a  Section Administrative Assistant (Administrative Assistant 3)  within the   Water Quality Program ’s Northwest Region .   Location: Northwest Region Office in  Shoreline, WA . The salary listed includes 5% premium pay due to the duty station being located in King County. Upon hire, you must live within a commutable distance from the duty station.   Schedule: This position is eligible for telework and flexible schedule options. During the first 6 months, this position is eligible for flexible schedule options and is required to work in the office.  After successfully passing a 6 month probationary period, the position is eligible for routine telework with a minimum of three days per week required in the office.  Schedules are dependent upon position needs and are subject to change.   Application Timeline:  Apply by April 7, 2026 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.   Duties Do you love to bring organization to chaos and check things off your “to-do” list while working to protect and restore the environment? Are you a resourceful self-starter who thrives on taking initiative to solve organizational problems? Are you an excellent communicator who expertly manages communication flows? The Northwest Region section of the Water Quality Program is seeking an organized and enthusiastic Administrative Assistant to support the Section Manager and broader team of 60+ employees. You will directly support our organizational mission and goals by ensuring the administrative functions of the office are conducted in a timely, transparent, organized, and accurate manner. You will serve as the section expert in purchasing, timekeeping, and equipment tracking. In collaboration with section leadership and the administrative assistant to the unit supervisors, you will organize and facilitate office environment teambuilding activities, shared-space usage, safety and disaster preparedness, document accessibility, and you will help new employees learn internal administrative procedures and tools. What you will do: Provide confidential administrative support to the Section Manager and staff.  Maintain confidentiality of information and records with personally identifiable information and/or legal issues. Support the Section Manager with their schedule and electronic calendar. Track emergencies and/or time-sensitive projects, keeping the section manager informed of significant issues and status of projects. Support the section as subject matter expert on timekeeping and leave in the Agency’s electronic system, including training new employees and troubleshooting challenges, running reports, and sending reminders. Perform complex word processing tasks such as formatting and editing letters, memos, technical reports, program publications, position descriptions, evaluations, program policies and procedures. Ensure final letters and memos meet Accessibility minimum standards and comply with ADA requirements as applicable. Serve as the section’s purchasing coordinator. Learn and maintain working knowledge of state purchasing requirements and protocols. Independently follow up on purchase request orders to ensure correct billing is applied, contacting fiscal office and vendors when corrections to billing statements are required, and maintaining records of incoming and outgoing orders. Evaluate costs and/or develops cost estimates for supplies, equipment, and event details (i.e., rental spaces and vehicles, catering, meeting host logistics). Assist the section with scheduling and organizing meetings, trainings, and public events. Effectively use electronic and personnel resources to identify availability and poll large groups for scheduling. Assist subject matter experts with meeting packets, brochures, and signage, and assists with sign-in/attendee lists.   Learn and maintain a working knowledge of building conferencing equipment, including but not limited to a range of screens, microphones, headphones, cameras, computer connections and applications. Troubleshoot media problems in-person and online in hybrid meeting settings.  Cultivate excellent professional relationships with administrative staff and leadership from other regions and programs, to collaborate on best practices and support Ecology business needs.     Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our  Recruitment website .   Required Qualifications: Four (4) years of experience and/or education as described below: Experience  in clerical, secretarial, bookkeeping, accounting, or general administrative office work. Education  involving a major study in business administration, public administration, or closely allied field.   Examples of how to qualify: 4 years of experience. 3 years of experience AND 30-59 semester or 45-89 quarter college credits. 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 1 year of experience AND 90-119 semester or 135-179 quarter college credits. No experience AND a Bachelor’s degree or above. 1 year of experience as an Administrative Assistant 2, at the Department of Ecology .   Desired Qualifications: Experience creating and implementing administrative office procedures. Experience training others on complex processes, software or equipment. Experience providing secretarial or office support to a large (20+) person team.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position's duty station, schedule, or duties, please contact   Rachel McCrea  at   Rachel.McCrea@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Water Quality  Program The mission of the Water Quality Program is to is to ensure that all aquatic life, and communities in the watershed, experience cool, clean water to refresh and sustain us in a changing climate. The Northwest Region covers seven counties (King, Snohomish, Skagit, Whatcom, Kitsap, Island and San Juan) which contain half of the state’s population. The region has a mix of urban, suburban, agricultural and forest land uses, and a significant maritime presence. The Northwest Region Section of the Water Quality Program has 60+ employees assigned to project management of grants and loans, water cleanup planning and implementation, municipal and industrial point source discharge permitting, nonpoint source discharge technical assistance, compliance assurance and enforcement, administrative support, customer service and management/supervision. Nearly all our work has a role in protecting and restoring Puget Sound. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Keeping Washington Clean and Evergreen The Department of Ecology is hiring an  Emissions Reporting  Compliance Specialist (Environmental Specialist 3)   within the Climate Pollution Reduction Program (CPRP). Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station. Schedule: This position is eligible for telework and flexible schedule options. A minimum of one day per week is required in the office. Schedules are dependent upon position needs and are subject to change. Application Timeline:  Apply by March 22, 2026. This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.   Duties As the Emissions Reporting Compliance Specialist, you will play a vital role in the Emissions Reporting and Verification Section, the team that ensures greenhouse gas emissions data is accurate, complete, and ready to power Washington’s Cap-and-Invest Program. Your work will help maintain the strong data foundation that supports the state’s climate goals. Entities in the Cap-and-Invest Program must have their emissions independently verified by qualified third-party verifiers. In this role, you will help process and track compliance-related documents, including notifying reporters of potential non-compliance and supporting steps that may lead to notices of violation or penalties, and help coordinate the third-party verification program while supporting document submission, data tracking, and verification reporting. You will also review and update database entries for completeness and accuracy, as well as assist reporters and verifiers as they upload required information.  If you are skilled in managing documents and deadlines, confident reviewing and organizing data, experienced in creating clear procedures and guidance, and energized by supporting compliance processes and helping others navigate requirements, we invite you to apply and help strengthen Washington’s climate future. What you will do: Support the members of the Emissions Reporting and Verification Section in compliance activities and procedures, and potential enforcement actions, drafting notices of enforcement, supporting documentation, and other compliance documents. Coordinate and maintain greenhouse gas emissions and third-party verification databases; enter data, review database entries for completeness and accuracy, and update as necessary. Review and processing third-party verification applications. Provide technical assistance to applicants during the third-party verification application process. Assist in the development of third-party verification training materials and programs and work with other Cap-and-Invest Group staff to carry out these trainings. Track, organize, and monitor reports from third-party verifiers and contracts between verification bodies and clients to ensure quality and compliance with all applicable guidelines. Maintain Washington’s list of approved third party verifiers; ensure that all approved verifiers and verification bodies meet certification requirements and comply with program requirements. Respond to inquiries, in person, on the telephone, or in writing concerning third-party verification applications, the verification process, and status of applications. Assist with additional functions such as annual greenhouse gas fee invoicing, records processing and retention, and requests for confidential business information treatment. Handle, manage, and protect information that is confidential in nature and may be considered market sensitive.   Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our  Recruitment website .   Required Qualifications: Six years of experience and/or education as described below: Experience  performing   environmental-based work,  OR  work related to the essential functions and key activities of the position, that  must include  all of the following: Program support:  experience managing document submissions, tracking information and deadlines, assisting with reporting workflows, and following established program procedures. Data and records management:  experience with reviewing information for accuracy and completeness, updating databases or tracking systems, organizing documents, and ensuring information is current and reliable. Program materials and guidance:  skills in creating forms, templates, procedures, and written instructions to support consistent external and internal users. Compliance and coordination:  skills with providing technical or procedural assistance, drafting routine correspondence or notices, tracking items through approval processes, supporting billing, fee collection, and records retention activities. Experience must include demonstrated competence in the following skill sets: Reviewing / assessing information and data to draw conclusions and recommending decisions or actions. Conducting research and performing data analysis on both qualitative and quantitative data. Using critical / analytical thinking and problem-solving skills to make decisions or determine a course of action. Education  involving a major study in environmental, physical, or one of the natural sciences; environmental or natural science interdisciplinary studies; environmental planning, or an academic discipline related to the duties of the position.   Examples of how to qualify: 6 years of experience. 5 years of experience AND 30-59 semester or 45-89 quarter college credits. 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 3 years of experience AND 90-119 semester or 135-179 quarter college credits. 2 years of experience AND a Bachelor’s degree. A Master’s degree or above. Special Requirements/Conditions of Employment: A background check will be conducted, which may include criminal record history, fingerprinting, and credit history. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Desired Qualifications: Demonstrated ability to maintain complete and accurate data and records within timelines, using required procedures. Demonstrated ability to multitask in an ever changing fast-paced environment. Familiarity with Washington’s Cap-and-Invest Program, or similar programs. Demonstrated commitment and interest in working to address climate change.   If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov . Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and   attach the following required documents : Cover letter, describing your interest in and qualifications for this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Eli Levitt  at   Eli.Levitt@ecy.wa.gov .  If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov . About the Climate Pollution Reduction  Program (CPRP) The CPRP’s mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPRP focuses long-term, requiring creative and strategic decision-making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate. The Cap-and-Invest Group (CIG) was created in 2021 to lead the implementation of Washington’s Cap-and-Invest Program, which employs market mechanisms to reduce greenhouse gas emissions in a cost-effective manner. As part of the Cap-and-Invest Program, businesses and entities will be required to obtain allowances tied to their emissions, which can be bought, sold, and traded. This market began in January 2023, and the proceeds will be invested in initiatives to decarbonize transportation and other sectors of the economy, promote clean energy, and advance equity and environmental justice. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

    Keeping Washington Clean and Evergreen The Department of Ecology is hiring a   E-Cycle/Product Steward Specialist   (Environmental Specialist 3)   within the  Solid Waste Management  (SWM) program.   Location: Headquarters Office in  Lacey, WA . Upon hire, you must live within a commutable distance from the duty station.   Schedule: This position is eligible for telework and flexible schedule options. You may telework most of your work time with occasional in-person meetings and other activities to include field work. Schedules are dependent upon position needs and are subject to change. Application Timeline:  Apply by February 26, 2026 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.   Duties In this role, you will be part of a dynamic team implementing the E-Cycle program and other Product Stewardship programs in Washington. The laws set requirements for producers of some products, such as electronics, to fund and safely recycle, reuse, or dispose of those products.  Your work to help implement these laws gives consumers an environmentally safe alternative to landfill disposal. Work includes maintaining and managing producer data, conducting in-person outreach and facility inspections, and providing technical assistance to businesses that must comply with the laws. Professional development opportunities include attending trainings to increase your knowledge and skills associated with engagement and other aspects of law and rule implementation. What you will do: Administer annual registration for E-Cycle producers. Evaluate producer registrations and reporting, for accuracy and conduct site visits to assess compliance. Research in-state sales market share data. Coordinate with SWM IT team to maintain and update producer databases. Develop communication strategies and conduct outreach. Track annual fee invoices. Provide regulatory technical assistance to manufactures, collectors, and transporters of products covered by E-Cycle and other product stewardship laws. Develop educational content for newsletters and website to help producers meet product stewardship law requirements.    Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our  Recruitment website . Six (6) years of experience and/or education as described below  Experience  performing environmental-based work,   OR  work related to the duties of the position, that include all of the following: Demonstrated experience with data collection and management for accuracy. Experience conducting verbal and written customer outreach.  Experience   must include  demonstrated competence in the following skill sets: Data Collection and Analysis   – Proven ability to gather, review, and analyze data to support program decisions, track performance, and meet reporting and evaluation needs. Technical Assistance and Customer Support   – Proven ability to explain requirements, answer questions, and provide practical assistance to regulated entities, partners, and the public to help them understand and meet program obligations Web site and SharePoint Management   – Proven ability to maintain clear, accurate, and accessible information on websites and SharePoint so interested parties and staff have current and reliable program information. Education   involving a major study in environmental, physical, or one of the natural sciences; environmental or natural science interdisciplinary studies; environmental planning, geography, social dynamics of energy behavior, computer science, data analytics or an academic discipline related to the duties of the position.   Special Requirements/Conditions of Employment: Must possess and maintain a valid driver's license.   Desired Qualifications: Ability to: Compute fee calculations  Use sound independent judgment in making decisions on environmental problems and completing assigned tasks Using critical / analytical thinking and problem-solving skills to perform work tasks. Reviewing and understanding information to apply it to the work. Make oral presentations Understand and communicate complex environmental regulations and statutes Experience with: Billing and Revenue Tracking System for invoicing and payments Product Stewardship: Basic understanding of product stewardship/manufacturer responsibility concepts. If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,  we encourage you to apply.  Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.   Supplemental Information Ecology does not use the  E-Verify  system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit  www.uscis.gov .   Our Commitment to DEIR Diversity, Equity, Inclusion, and Respect (DEIR)  are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. Diversity:  We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity:  We champion equity, recognizing that each of us need different things to thrive. Inclusion:  We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect:  We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.   We believe that DEIR   is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.   Application Process Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach: Cover letter, describing your interest in and qualifications for this position Resume   Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.  A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our  Recruitment website . Application Attestation:   By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.   Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at  360-407-6186 or   careers@ecy.wa.gov If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.   Questions? For specific questions about the position location options, schedule, or duties, please contact   Chery Sullivan at  chery.sullivan@ecy.wa.gov If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at   careers@ecy.wa.gov About the Solid Waste Management  Program (SWM) The Solid Waste Management Program's mission is to reduce waste through prevention and reuse, keep toxics out of the environment; and safely manage what remains.  The Solid Waste Management program's vision is to transition to a society where waste is viewed as inefficient, and where most wastes and toxic substances have been eliminated, contributing to economic, social, and environmental vitality. About the Department of Ecology As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.   Ecology employees may be eligible for the following :  Medical/Dental/Vision for employee & dependent(s) ,  Public Employees Retirement System (PERS) ,  Vacation, Sick, and other Leave ,  11 Paid Holidays per year ,  Public Service Loan Forgiveness ,  Tuition Waiver ,   Long Term Disability  &  Life Insurance ,  Deferred Compensation Programs ,  Dependent Care Assistance Program (DCAP) ,   Flexible Spending Arrangement (FSA) ,  Employee Assistance Program ,  Commute Trip Reduction Incentives ,   Combined Fund Drive ,  SmartHealth  * Click here for more information   To learn more about Ecology, please visit our  website , explore  Working at Ecology , check out our  Strategic Plan , and connect with us on  LinkedIn ,  Facebook ,  Instagram ,  YouTube , or our  blog .   Equal Opportunity Employer:   The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.   Collective Bargaining:   This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.     Note:   This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Organization Overview America Votes works year-round to build a more representative democracy, strengthen every American's right to vote, and win elections in key states. America Votes leads a robust, growing coalition of more than 400 progressive organizations across the country, building coordinated plans and executing shared strategies to win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states. For more than 20 years, America Votes has been the common link between many of the most influential and impactful issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, America Votes and its partners have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters. Racial Equity Statement As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, including the right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities our staff, our partners, and the communities that we engage in our work face. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy. Position Description The National Accounts Receivable and Finance Associate provides first-class financial, compliance, and customer service support to the organization, with a primary focus on accounts receivable management, invoicing, payment processing, donor/partner stewardship, financial recordkeeping, and campaign compliance activities. The core work includes delivering timely and accurate financial service to internal and external stakeholders, supporting the preparation of required financial and campaign compliance reports, maintaining well-organized financial records, and assisting with reconciliation and collections processes. Their primary objective is to ensure responsive, service-oriented support to staff, donors, and partners; strengthen financial accuracy and documentation quality; support the organization's monthly, quarterly, and annual financial close processes; and assist the Senior Director of Finance and National Budget & Compliance Manager in meeting operational and regulatory requirements. This person is a meaningful contributor to the finance function and helps maintain a positive, professional, and solutions-focused experience for everyone interacting with the Finance team. A high level of discretion and confidentiality is required in this role. Position Responsibilities Accounts Receivable & Financial Processing: Exercise substantial discretion and independent judgment while managing all aspects of the accounts receivable function and delivering high-quality internal and external customer service. Lead the preparation, review, and issuance of invoices to donors, partners, and other external stakeholders, determining appropriate timing, documentation, and billing treatment in accordance with organizational policy and funding requirements. Independently assess, record, and apply incoming payments to the correct accounts, resolving complex or unclear remittance information and ensuring accurate, timely reconciliation of payment activity. Evaluate outstanding balances, determine appropriate follow-up strategies, and proactively engage with stakeholders to address overdue accounts and resolve discrepancies in a professional, service-oriented manner that represents the organization's interests. Apply judgment in supporting schedules, reconciliations, and documentation for monthly, quarterly, and annual close processes, including the preparation of materials for annual audits. Incorporate an equity-informed approach to financial operations by promoting consistent and transparent procedures, providing clear guidance and equitable support to staff, and identifying and recommending improvements that reduce financial or administrative barriers across teams. Documentation & Donor/Grantee Management: Maintain accurate and organized financial files, including invoices, receipts, contribution agreements, grants documentation, and correspondence related to receivables. Provide guidance and support to staff in maintaining documentation standards. Respond promptly and professionally to inquiries from donors, partners, and internal staff, ensuring the Finance department is known for reliable and respectful service. Manage and maintain documentation required for the monthly, quarterly, and annual close cycles, including preparing backup for accounts, updating records, and ensuring completeness. Assist with organizing and retrieving materials for annual auditing, ensuring timely and complete access to all needed files. Campaign Finance Compliance Support: Collaborate closely with the National Budget & Compliance Manager on all aspects of campaign finance compliance and any other local, state, or federal requirements as needed. Provide responsive assistance with transaction reviews, documentation management, and classification of contributions. Support account reconciliations and prepare draft campaign finance reports for state and federal submissions. Offer clear, courteous support to staff involved in campaign-related contributions, ensuring they have guidance and timely answers. Help maintain compliance calendars, ensure deadlines are met, and support audit readiness. Additional duties may arise during election years. Administrative & Operational Support: Support the Finance department with administrative tasks-including preparation of account reconciliations, reporting on contributions and receivables, coordinating documentation, and generating routine internal financial reports. Provide supportive, solution-oriented customer service to staff across departments interacting with financial systems and processes. Assist with internal processes required for the monthly, quarterly, and annual financial close, including gathering documentation, updating schedules, preparing reconciliations, and ensuring department records are in good order. Support special projects led by the Senior Director of Finance including the annual State Summit. Provide trainings for employees on finance and human resources related software and processes. Other duties as assigned. Project Management: Own a portfolio of finance and compliance-related projects and manage them through completion. Help implement departmental goals, maintain workflow standards, and contribute to internal process improvements that enhance the service experience for staff and vendors. Represent the Finance team in internal meetings and collaborate with other teams in a professional, service-focused manner. Qualifications Skills: Strong commitment to courteous, responsive customer service. Clear and professional communication with staff and vendors. Strong attention to detail and organizational skills. Ability to maintain confidentiality and exercise discretion. Ability to prioritize and meet deadlines. Ability to analyze financial documents for accuracy. Curiosity and willingness to learn compliance regulations and financial procedures. Ability to work independently and exercise discretion in decision-making Approach: Service-oriented mindset. Reliability, accuracy, and persistence. Resourcefulness and problem solving. Ability to work with urgency when deadlines require. Respectful communication and positive relationship-building that maintains a fair, kind, and inclusive workplace. Commitment to process improvement. Core Competencies: Customer service orientation. Accounts receivable processing and financial recordkeeping. Basic accounting and reconciliation practices. Campaign finance reporting (willingness to learn). Ability to collaborate in cross-functional settings. Experience: Minimum 2-3 years of experience in accounts receivable, bookkeeping, or financial administrative experience. Experience in compliance-supporting, nonprofit, advocacy, or campaign environments is preferred but not required. Nice-to-have Qualifications: Experience working with Quickbooks Experience working in multi-entity organizations Location This position is based in Washington, DC. Compensation The salary for this position will be between $60,000 - $70,000 and depend upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. The position is represented by the America Votes Workers Union. To Apply Please submit a copy of your resume, a cover letter and three references to the application form. Please note that only applications received through the application form will be considered; please do not email us your application materials. America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.

Do you have a desire to help fellow Oregonians resolve concerns for Medicaid and Oregon Health plan? If you have customer service experience that includes explanation of rules, regulations, and policies, we want you to apply for this position!   Work Location: Salem/Marion; hybrid position.   What you will do!   Customer Service Representative (two positions). These positions sit within the Medicaid Division's, Member Services, Client Enrollment and Client Services Unit which serves as first line ambassadors to Oregon Medicaid and Medicare Members. This team helps Oregon Medicaid and Medicare Members navigate their services and provide solutions and options to any member concern, in order to promote better health, better care and lower costs to the nearly 1.4 million individuals who rely upon the Oregon Health Plan (OHP) / Medicaid for their health care supports and services.   This position answers phone calls for Medicaid participants, and their representatives, provides guidance on how to access the Oregon Health Plan, and seeks to resolve any questions or concerns. Consistent and reliable attendance is required to meet the expectations of this job, to facilitate call center volume, and to ensure that OHP member calls are responded to timely.   The majority of time is spent answering participant calls and conducting the necessary follow-up research and entering accurate narratives in several databases. Specifically, in this role you will:   Provide an explanation of rules, policies, and technical procedures so recipients are able to resolve concerns about their health care, billing issues, and how to work with their Coordinated Care Organization. Respond to correspondence by phone and/or email with participants, advocates, providers, coordinated care plans, outreach facilities, medical professionals, residential facilities, and agency staff. Provide information regarding medical benefits by reviewing systems, assisting participants with general questions and referring callers/case to appropriate resources.  Respond in a professional manner to callers who are feeling frustrated, confused, or concerned, or who are seeking support to lodge complaints or report fraud. Verify eligibility/coverage dates, coordinated care and third-party resources. OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030. What's in it for you? We offer exceptional medical, vision and dental benefits packages https://www.oregon.gov/oha/pebb/pages/alex.aspx   Paid Leave Days: 11 paid holidays each year 3 additional paid "Personal Business Days" each year 8 hours of paid sick leave accumulated every month Progressive vacation leave accrual with increases every 5 years Pension and retirement programs Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Click here to learn more about State of Oregon benefits. WHAT WE ARE LOOKING FOR: Minimum Qualifications Two years of experience in customer service. One year of which must have included explanation of rules, regulations, and policies and responsibility for dealing with unique or unusual situations. Desired Attributes Preference may be given for Spanish-English and/or other bilingual skills or candidates speaking other of the top languages spoken by Oregon Health Plan members such as Spanish, Russian, Vietnamese, Chinese, Ukrainian, Arabic, Somali. Demonstrates skills in the following areas:   Constructive and Collaborative Working Relationships  Critical Decision-making and Problem-solving Customer Service and Person-centered Engagement Data Entry Accuracy and Productivity Workload Planning & Prioritization Strong Oral and Written Communication, including preparation of reports.  Multi-line telephone and quality keyboarding skills  Technical and Computer Skills Training and Technical Assistance   Application Deadline:  12/08/2024 Salary Range:  $3,218 - $4,338 Monthly

We are seeking an  Account Representative  to work in our  Avon   Business office. The Account Representative completes billing process accurately and timely for a designated group of accounts, by payer classification or other method of assignment; answers inquiries by mail or phone as related to that designated group of accounts. Job Summary: Under the supervision of the Accounts Receivable Team Leader, the Account Representative completes billing process accurately and timely for a designated group of accounts, by payer classification or other method of assignment; answers inquiries by mail or phone as related to that designated group of accounts. Essential Functions: Processes the claims forms on responsible section of accounts receivable, timely and accurately, guaranteeing early turn-around of accounts receivable. Makes telephone inquiry, according to policy, on delinquent claims. Involves the consumer as allowable under contract. Maintains excellent rapport with the consumer in this process. Continues education in rules and regulations governing the processing of accounts receivable by respective payer classification(s). Responds to all inquiries, billing denials, and other correspondence and phone requests in an efficient and effective manner. Answers the telephone in a polite manner. Interacts with consumers/families in a professional manner. Treats consumers/families with respect; ensures confidentiality of consumer records. Provides explanations regarding statements, insurance coverage. Maintains a good working relationship with office staff members and others throughout the organization. Maintains all reports, files and records as needed in position. Adherence to and promotion of the Corporate Compliance Program at Cummins Behavioral Health Systems, Inc. Education and/or Experience: Two to three years' experience in computerized medical billing, accounts receivable, coding and collections. Knowledge of third-party payers, billing requirements, and reimbursement methods. Experience with Spreadsheet for Windows and Word Processing for Windows. Knowledge, Skills & Abilities: Excellent customer service and communication skills. Proficiency with ten key calculators. Analytical judgment. Math skills Must be able to maintain confidentiality of sensitive information. Benefits: Competitive compensation Comprehensive benefits (major medical, dental, vision, prescription drug, HSA) Matching employer contributions to your 401K plan Paid time off and paid holidays Monday to Friday schedule with some evening coverage. As a proud recipient of  Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health , Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.   Cummins  is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the  Indiana Division of Mental Health and Addiction. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/231503-47726.html

Director of Benefits and Wellness Programs Posting Details POSTING INFORMATION Internal Title Director of Benefits and Wellness Programs Position Type Classified Faculty / Non-Faculty / Administration Non-Faculty Pay Band 7 Level 5 Department Office of Human Resources Job Purpose The Director of Benefits and Wellness Programs provides leadership and strategic vision for all employee benefits and wellness programs and services of the College of Charleston. Minimum Requirements Bachelor’s degree in human resources or related field and five years of progressively responsible human resources and benefits administration experience. Must have knowledge of state and federal regulations regarding benefits programs. Experience with Ellucian Banner  ERP  and SC Public Employer Benefits Authority ( PEBA ) insurance benefits and retirement programs is strongly desired. Candidates with an equivalent combination of experience and/or education are encouraged to apply. Required Knowledge, Skills and Abilities Organization, attention to details, accuracy, and strong customer service orientation are essential. Must be proficient with Microsoft Word, Outlook, Excel, and other software as well as on-line database systems. Must be able to establish and maintain excellent working relationships with employees, departmental representatives, and State agencies. Must have tact and discretion for handling confidential matters and the ability to explain complex issues. Must be skilled in making presentations and answering benefits-related questions. Knowledge of Affordable Care Act ( ACA ) and 1095C rules and regulations, continuation of healthcare coverage ( COBRA ) regulations, and state retirement plans. Knowledge of all  PEBA  insurance benefits including health, dental, vision, flexible spending accounts, life insurance, and long-term disability. Knowledge of  PEBA  retirement membership eligibility, refunds, benefit estimates, and retirement eligibility (service and disability). Ability to supervise staff, manage resources and exercise professional decision-making skills. Ability to establish and maintain effective working relationships with co-workers, management, employees, and retirees. Ability to communicate effectively orally and in writing. Ability to effectively use electronic enrollment systems, to include an understanding of billing reports and employer reporting. Must be able to take initiative, exercise sound judgment, provide tactful and professional customer service. Additional Comments Regarding Position Attendance at a variety of professional seminars, workshops and conferences is expected and may require occasional overnight travel. Overtime may be required during peak periods of benefits activity. Special Instructions to Applicants Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. *Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background check.   All applications must be submitted online  https://jobs.cofc.edu Salary *$66,821 - $85,000 Posting Date 02/16/2024 Closing Date 03/11/2024 Benefits Insurance: Health/Dental/Vision Life Insurance Paid Leave: Sick/Annual/Parental Retirement Long Term Disability Paid Holidays Free  CARTA  Bus Service Employee Tuition Assistance Program ( ETAP ) Employee Assistance Program ( EAP ) Full Benefits Package –  Click Here Open Until Filled No Posting Number 2024026 EEO Statement The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. Quicklink for Posting https://jobs.cofc.edu/postings/15029 Job Duties Job Duties Activity Provides strategic vision for a broad range of employee benefits programs, ensuring alignment with the College’s mission and strategic plan. Administers state  PEBA  employee insurance and retirement benefit programs for the College. Partners with  PEBA  and authorized vendors to facilitate benefits services and options for employees, advocating for enhancements as needed. Ensures that employees receive timely, accurate and professional assistance with their benefits needs. Interprets and communicates all provisions of  PEBA  insurance programs and retirement system rules and regulations. Stays abreast of changes and ensures that employees are made aware of all benefits available to them and any changes that occur. Provides sound advice and training to College supervisors on benefits policies and procedures, resolves benefits problems and maintains consistent application of benefits practices campus-wide. Keeps benefits website updated on a regular basis. Provides sound advice and guidance to the Vice President of Human Resources regarding new or revised state or federal benefits related laws and regulations that affect the College. Ensures benefits policies, procedures, programs, and practices are in compliance with state and federal laws and regulations. Notifies employees of options and advises employees regarding changes during open enrollment. Essential or Marginal Essential Percent of Time 35   Activity Plans, develops, administers, and assesses employee health and wellness programs and activities in support of the College’s strategic plan. Identifies and coordinates community events such as employee benefits fairs, health screenings, seminars, trainings, or other well-being related events. Works closely with the HR Employee Experience and Success team and other partners to develop and deliver programs focused on employee well-being. Participates in or leads committee work or initiatives in support of the College’s strategic plan regarding employee experience and success. Monitors industry trends and best practices in order to provide recommendations for benefits and well-being plan improvements. Essential or Marginal Essential Percent of Time 20   Activity Responsible for the administration and integrity of benefits-related data and information in the Banner HR system,  PEBA  systems, as well as benefits files. Creates and maintains all benefit payroll deduction tables. Creates and distributes annual 1095C forms. Establishes employee and/or employer access to  PEBA  self-service benefits portals. Develops, formats and tests tables for benefits links in Self Service Banner ( SSB ). Participates in testing for system upgrades, patches, and enhancements. Creates and establishes new codes for benefits and deductions as needed. Responsible for ensuring that all  PEBA  insurance bills or other third-party vendor bills are reconciled and paid on time. Makes necessary corrections with the vendor or in the system. Notifies employees of changes to their deductions or benefits. Receives and deposits premium payments for employees on leave without pay. Essential or Marginal Essential Percent of Time 20   Activity Administers the employee leave programs and mandatory reporting. Manages review and approval process for Family and Medical Leave Act ( FMLA ), Paid Parental Leave ( PPL ), military leave, leave transfer pool donation/usage, advanced sick leave, and other leave options. Ensures accurate annual and sick leave accruals are issued, and that adjustments to leave balances are accurately processed. Monitors compensatory time balances and advises managers on usage. Prepares annual leave payout information for Payroll and  PEBA . Provides leave audits for complex situations. Monitors leave usage and maintains compliance with laws, regulations, and College policies. Essential or Marginal Essential Percent of Time 15   Activity Responsible for leading and managing a Benefits Counselor in providing exceptional customer service to our employees. Develops annual performance goals and conducts reviews. Ensures training and guidance related to the College’s Banner HR and  PEBA  systems,  PEBA  insurance and retirement details,  ACA  compliance,  FMLA ,  PPL , as well as federal and state laws, regulations, and College policies and procedures. Provides Benefits Counselor with advice and support for difficult or complex situations. Establishes and maintains a relationship that ensures creativity, mutual respect, and cooperation. Essential or Marginal Essential Percent of Time 10  

Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross  you will touch millions of lives every year and experience the greatness of the human spirit at its best.  Are you ready to be part of  the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: Why Choose Us?  As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity . Work where your career is a force for good.   We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! The American Red Cross is seeking a Business Liaison / Vendor Relationship Manager within the Gift Processing Unit.   This position is a work-from-home opportunity and can be located anywhere in the United States. WHAT YOU NEED TO KNOW: The Business Liaison/ Vendor Relationship Manager is responsible for maintaining and monitoring working relationships with our vendor partners.  The liaison communicates with the line of business it supports regarding day-to-day activities and the overall performance of the vendor and its products. Research invoices and billing processes to ensure accuracy and resolve any discrepancies.   Provides leaders with weekly and monthly updates on the department's metrics and helps to develop functional strategies to improve performance. A keen eye for the details and the ability to exercise independent judgment and decision-making on complex issues regarding job duties and related tasks.  Works well with others and requires minimal supervision.   Provide support, development, and/or leadership guidance to all volunteers and co-workers. WHERE YOUR CAREER IS A FORCE GOOD: Incumbents will be responsible for developing and sustaining long-standing relationships with company-approved vendors. Collaborate with other lines of business that have working relationships with the same vendors to ensure overall organizational success.  Analyze business and user needs to develop and translate these into proper system requirement specifications. As a liaison between the business unit and/or vendor(s) this employee will provide user support relating to the utilization of the business application in day-to-day operations. Facilitate user training as required. Ensure applications are optimized to support business objectives and processes. Participate in efforts related to implementations, releases, and systems modifications. Import and export data. Ensure high data integrity is maintained and reported. Analyze and validate data. Design and prepare customized reports, document report specifications, and ensure standard reporting procedures are aligned with business reporting requirements. Consistently reviewing application-related processes and transactions to ensure accuracy in our billing processes. Responsible for creating and editing standard operating procedures and job aids. Develop and execute test procedures and cases.  Assist in the development of performance metrics and project reports. WHAT YOU NEED TO SUCCEED: Education:   Bachelor's degree or equivalent experience required. Experience: Minimum 2 years of related experience or equivalent combination of education and related experience required. Skills and Abilities: Effective verbal and written communication skills. Ability to apply technical expertise to resolve problems. Ability to effectively prioritize and execute tasks efficiently. Ability to work on a team. Ability to be 24-hour on-call during periods of major disasters. Travel: Travel may be required. Drivers License:     A valid driver's license with a clean driving record is required. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period. WHAT WILL GIVE YOU THE COMPETITIVE EDGE: Strong Relationship Management skills with a keen eye for detail. COMPENSATION INFORMATION:  The salary range for this position is $60,000 -$68,000.   Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have, and comparison to other employees already in this role.   BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learning. Medical, Dental Vision plans Health Spending Accounts & Flexible Spending Accounts PTO + Holidays 401K with 5% match Paid Family Leave Employee Assistance Disability and Insurance: Short + Long Term Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. ​ Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here:  Summary of Rights

What you will do! MEDICAID: Provider Payment Specialist (3 positions). The purpose of this position is to assist the in-state and out-of-state health care provider community in a Customer Service Center environment to obtain correct and timely Medicaid reimbursement. The Provider Services Unit (PSU) Provider Services representatives conduct complex claims payment research and analysis to resolve claim processing issues and ensure accurate provider payments. This is done primarily via PSU's statewide Automatic Call Distribution (ACD) phone system. In addition, the representatives process electronic methods of provider inquiry such as the provider web-based functionality/email and provider correspondence. To accomplish this, the representatives must excel in customer service, must possess excellent independent problem-solving and decision-making skills, must be dedicated to responding to verbal and written inquiries from providers and others, and must have extensive knowledge of Medicaid billing requirements, and claims processing operations.     What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities. We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx Paid Leave Days: 11 paid holidays each year 3 additional paid "Personal Business Days" each year 8 hours of paid sick leave accumulated every month Progressive vacation leave accrual with increases every 5 years Pension and retirement programs Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Click here to learn more about State of Oregon benefits.   WHAT WE ARE LOOKING FOR: Minimum Qualifications Three years of experience performing public contact and/or customer service duties comparable to the work of a Public Service Representative.   At least two years of this experience must include dealing with the public in-person or by phone providing information about services and programs; explaining rules, programs, and procedures; and/or providing assistance, explaining requirements, and gaining compliance.   Desired Attributes Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Experience supporting the implementation of policies, projects and programs at the community, state, and/or national level that advance health equity, address systemic health disparities, and elevate the voice of community and those with lived experience. Experience within the context of healthcare claims processing. Knowledge of federal requirements, state rules and program requirements for the Oregon Medicaid Program Demonstrates skills in the following areas:  Excellent customer service and person-centered engagement Data reporting Team collaboration & workload collaboration Training and technical assistance Technical and computer skills Workload planning & prioritization Responsiveness and problem-solving skills Written and oral communication, including preparation of reports and presentations  Work Location: Salem/Marion; hybrid position How to apply: Complete the online application at oregonjobs.org using job number REQ-140082 Application Deadline: 10/23/2023

Do you have a desire to help fellow Oregonians resolve concerns for Medicaid and Oregon Health plan? If you have customer service experience that includes explanation of rules, regulations, and policies, we want you to apply for this position!   This posting will be used to fill four (4) permanent, full-time position. These positions are classified and are represented by a union.    Work Location: Salem/Marion; hybrid position   What you will do! MEDICAID: Customer Service Representative (4 positions). These positions sit within the Health Systems Division's, Member Services, Client Enrollment and Client Services Unit which serves as first line Ambassadors to Oregon Medicaid and Medicare Members. This team helps Oregon Medicaid and Medicare Members navigate their services and provide solutions and options to any member concern, in order to promote better health, better care and lower costs to the nearly 1.5 million Oregonians who rely upon the Oregon Health Plan (OHP) / Medicaid for their health care supports and services.   This position answers phone calls for Medicaid participants, and their representatives, provides guidance on how to access the Oregon Health Plan, and seeks to resolve any questions or concerns. The majority of time is spent answering participant calls and conducting the necessary follow-up research and entering accurate narratives in several databases. Specifically, in this role you will: Provide an explanation of rules, policies and technical procedures so recipients are able to resolve concerns about their health care, billing issues, and how to work with their Coordinated Care Organization; Respond to correspondence by phone and/or email with participants, advocates, providers, coordinated care plans, outreach facilities, medical professionals, residential facilities and agency staff; Provide information regarding medical benefits by reviewing systems, assisting participants with general questions and referring callers/case to appropriate resources; Respond in a professional manner to callers who are feeling frustrated, confused or concerned, or who are seeking support to lodge complaints or report fraud; Verify eligibility/coverage dates, coordinated care and third-party resources.   What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities. We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx Paid Leave Days: 11 paid holidays each year 3 additional paid "Personal Business Days" each year 8 hours of paid sick leave accumulated every month Progressive vacation leave accrual with increases every 5 years Pension and retirement programs Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Click here to learn more about State of Oregon benefits.   WHAT WE ARE LOOKING FOR: Minimum Qualifications Two years of experience in customer service. One year of which must have included explanation of rules, regulations, and policies and responsibility for dealing with unique or unusual situations.   Desired Attributes Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Preference may be given for Spanish-English and/or other bilingual skills or candidates speaking other of the top languages spoken by Oregon Health Plan members such as Spanish, Russian, Vietnamese, Chinese, Ukrainian, Arabic, Somali. Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Strong ability to communicate with diverse groups and individuals in areas such as responding to inquiries, narrative reports and instructional materials with limited supervision. Excellent communication/listening skills in order to interpret and develop the ideas/needs of participants and visualize the best approach to achieve the desired outcome. Demonstrates skills in the following areas:  Excellent customer service and person-centered engagement Ability to be flexible and take direction when work priorities shift Ability to provide timely and accurate information to participants Responsiveness and problem-solving skills Positive team collaboration and contribution Excellent decision-making skills and the ability to prioritize workload Multi-line telephone and quality keyboarding skills is required Attendance:  Regular attendance is required to meet the demands of this job and to provide necessary services   How to apply: Complete the online application at oregonjobs.org using job number REQ-139551 Application Deadline: 10/16/2023

We are seeking an  Account Representative  to work in our Avon Business office. The Account Representative completes billing process accurately and timely for a designated group of accounts, by payer classification or other method of assignment; answers inquiries by mail or phone as related to that designated group of accounts. Job Summary: Under the supervision of the Accounts Receivable Team Leader, the Account Representative completes billing process accurately and timely for a designated group of accounts, by payer classification or other method of assignment; answers inquiries by mail or phone as related to that designated group of accounts. Essential Functions: Processes the claims forms on responsible section of accounts receivable, timely and accurately, guaranteeing early turn-around of accounts receivable. Makes telephone inquiry, according to policy, on delinquent claims. Involves the consumer as allowable under contract. Maintains excellent rapport with the consumer in this process. Continues education in rules and regulations governing the processing of accounts receivable by respective payer classification(s). Responds to all inquiries, billing denials, and other correspondence and phone requests in an efficient and effective manner. Answers the telephone in a polite manner. Interacts with consumers/families in a professional manner. Treats consumers/families with respect; ensures confidentiality of consumer records. Provides explanations regarding statements, insurance coverage. Maintains a good working relationship with office staff members and others throughout the organization. Maintains all reports, files and records as needed in position. Adherence to and promotion of the Corporate Compliance Program at Cummins Behavioral Health Systems, Inc. Education and/or Experience: Two to three years' experience in computerized medical billing, accounts receivable, coding and collections. Knowledge of third-party payers, billing requirements, and reimbursement methods. Experience with Spreadsheet for Windows and Word Processing for Windows. Knowledge, Skills & Abilities: Excellent customer service and communication skills. Proficiency with ten key calculators. Analytical judgment. Math skills Must be able to maintain confidentiality of sensitive information. Benefits: Competitive compensation Comprehensive benefits (major medical, dental, vision, prescription drug, HSA) Matching employer contributions to your 401K plan Paid time off and paid holidays Monday to Friday schedule with some evening coverage. As a proud recipient of  Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health , Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being.   Cummins  is one of the State's top-rated community behavioral health and addiction providers in Customer Satisfaction as recognized by the  Indiana Division of Mental Health and Addiction. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://cumminsbhs.hirecentric.com/jobs/226741-47726.html

Application Deadline: 07/24/2023 Salary Range: $3,885 - $5,936 Work Location: Salem/Marion; hybrid position   Do you have an interest in helping Oregonians in need by assisting Providers and OHP Members with healthcare claims and bills? Do you have at least three years of experience dealing with the public in-person or by phone providing information about services and programs; explaining rules, programs, and procedures; and/or providing assistance, explaining requirements, and gaining compliance?  We look forward to hearing from you! Click Here to view a Dashboard of all current recruitments for the Health Systems Division. The specific positions associated with this posting are listed under REQ-132896. The dashboard identifies the business area (“Section”) and Unit for each position and also provides a link to a position description to offer you greater context for the role. Section 1 of the position description outlines Position Information, including Work Location and Supervisor Name. Section 3 outlines the Description of Duties. This posting will be used to fill one (1) permanent, full-time position. What you will do! Conducts research on billing complaints from providers and members regarding their Medical, Dental, Vision and Pharmacy services. Conducts complex claims payment research and analysis to resolve claims processing issues and ensure accurate provider payments. Works with enrolled and non-enrolled providers to resolve billing issues. Primary contact for Provider Support Representatives and Program Analysts within the Provider Support Services unit. Leadwork is on a recurring daily basis, the employee has been directed to perform substantially all of the following functions to orient new employees, if appropriate; assign and reassign tasks to accomplish prescribed work efficiently; give direction to workers concerning procedures; transmit established standards of performance to workers; review work of employees for conformance to standards; and provider informal assessment of workers performance to supervisor and/or manager. What’s in it for you? A position where your input and contributions impact the citizens of Oregon.  8 hours of vacation leave and 8 hours of sick leave per month  Nearly unbeatable medical, vision, and dental benefits Pension and retirement programs OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. Click here , to learn more about OHA’s mission, vision and core values. OHA’s 10-year goal is to eliminate health inequities. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.”  WHAT WE ARE LOOKING FOR: Required Attributes Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; OR Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification. Requested Attributes: Experience supporting the implementation of policies, projects and programs at the community, state, and/or national level that advance health equity, address systemic health disparities, and elevate the voice of community and those with lived experience. Experience within the context of healthcare claims processing. Knowledge of federal requirements, state rules and program requirements for the Oregon Medicaid Program Demonstrates skills in the following areas:  Excellent customer service and person-centered engagement Team collaboration & workload collaboration Technical and computer skills Workload planning & prioritization Responsiveness and problem-solving skills Written and oral communication, including preparation of reports and presentations   How to Apply Please apply via Workday at the following link: https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--OHA--Summer-Street/Provider-Billing---Compliance-Specialist--Program-Analyst-1-_REQ-132896   The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.

The Intensive Housing & Health Case Manager is a member of the Supportive Housing Program (SHP) team and provides comprehensive individualized support services using a client centered harm reduction trauma informed model. The person in this role is responsible for monthly home visits, accompanying participants to medical and benefits appointments and connecting participants to community base resources. The Intensive Housing and Health Case Manager will ensure program adherence to documentation guidelines as set forth by the Illinois Department of Public Health (IDPH). The salary range for this role is $40,000 to $42,000 annually. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Housing Case Management • Conducts home visits at least monthly to ensure housing stability • Supports in development of life skills and foster emotional support through a trauma informed and strengths-based approach • Performs crisis prevention and intervention as needed using Harm Philosophies. • Provides qualified participants access to Emergency Financial Assistance (EFA) as needed to ensure housing stability • Acts as a liaison between landlords/property managers • Coordination move-ins, lease renewals, inspections and eviction prevention • Completes housing leasing paperwork and submits to AFC before deadlines to ensure continued housing stability • Coordinates with Behavioral Health Specialist (If appropriate) to conduct a psychosocial assessment within 90 days of program intake • Develops Individualized service plan in collaboration with the participants • Refers and links participate to appropriate services • Supports participants in developing or enhancing life skills and assists participants in increasing meaningful daytime activities • Assists participates in enrolling in public benefits such as SNAP, SOAR or employment readiness programs Health Case Management • Verifies engagement in medical care and supports participants with engagement in medical care as needed • Responsible for obtaining client level health information including viral load and dates of medical visits • Refers and links participates to appropriate services within the system of care that promotes positive health outcomes, treatment adherence, and greater self-sufficiency • Monitors participant follow-through with medical services • Coordination of medical care plan with participant’s primary care provider • Supports medical treatment plan by providing participants information on medication, appointment, and other treatment adherence issues • Outreach to medical providers to obtain client medical data, i.e., viral load, and/or last medical appointment date • Must provide eligible participate assistance in obtaining access to other public and private programs for which they may be eligible (Medicaid, Medicare, Part D, ADAP, etc.) Documentation & Recordkeeping • Enters participant intake into required databases (Caseworthy, Provide, etc.) within designated timelines of contact with participants • Enters case notes and all required data elements in Caseworthy and Provide databases • Completes reassessments as indicated by SHP policies and procedures, including assessments required by IDPH • Completes annual lease renewals and completed workflows in Caseworthy and Provide databases • Maintains all applicable and required documentation in participates files • Enters all billing, and other required data elements into Provide Enterprise database SUPERVISORY RESPONSIBILITIES None EXPERIENCE AND EDUCATION Minimum Qualifications • High School Diploma or equivalent • Three or more years of case management experience Preferred Qualifications • Bachelor’s degree in social services or related field • One or more years Case Management experience • Experience in applying Crisis Prevention, Intervention, Goal Setting, and Resolution techniques. KNOWLEDGE, SKILLS, AND ABILITIES • Supportive Housing • Database Use • Interpersonal Skills • Strong attention to detail • Follow-Through REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS N/A WORK ENVIRONMENT AND PHYSICAL DEMANDS Ability to navigate the city of Chicago in personal vehicle and comfort meeting program participants in their homes or community settings is required for this position. The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.