Executive Administrative Assistant, YMCA of Metropolitan Chattanooga

Description

Assists the CEO, the Board Chair and assigned executive staff by providing secretarial and high-level administrative support involving the use of discretion and independent judgment.

Responsibilities:

• Manages the CEO’s schedule as well as schedules for assigned executive staff. Prepares correspondence for CEO. Prepares expense reports and makes travel arrangements as necessary.
• Uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEO’s responsibilities.
• Maintains highly confidential executive and Board files and correspondence. Communicates with Board members as appropriate.
• Produces and maintains minutes for meetings of the Board of Directors and its committees.
• Coordinates arrangements for meetings of various committees, task forces, public officials and groups. May produce and maintain minutes.
• Maintains computer databases for various reports, committees and mailings.
• Coordinates annual schedules for Board of Directors and management meetings.
• Plans and coordinates association-wide events, such as the Annual Meeting.
• Gathers data, compiles, and prepares national statistical and assigned strategic plan reports.
• Serves as liaison between branches and Metro office staff.
• Maintains Metro office supplies.
• Other duties as assigned.

Requirements:

• Bachelor's degree in social services, business or equivalent experience preferred.
• Three or more years of related experience working as assistant to high level executives or administrators, preferably in a nonprofit setting.
• Proficient in all standard business software, including Microsoft Word, Excel and Powerpoint.
• Knowledgeable about office processes and procedures.
• Ability to work with integrity, discretion and a professional customer-service oriented approach.
• Prefer knowledge of, and previous experience with, diverse populations.
• Ability to speak any language in addition to English may be helpful.