APLA Health provides quality healthcare, life-saving services, camaraderie, compassion, and comfort to all who come through our doors. Our dedicated team of healthcare professionals is committed to providing personalized and compassionate free and low-cost medical services, tailored specifically to meet the unique needs of each individual we serve. APLA Health serves as a medical home providing an array of integrated healthcare services through 71,000+ billable patient visits and nearly 10,000 enabling services visits each year. Services provided include: medical, dental, behavioral health and HIV care; pharmacy; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, APLA Health offers housing support; benefits counseling; home healthcare; and the Vance North Necessities of Life Program food pantries; among several other critical support services.
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
11 Paid Holidays
4 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched (6%) 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $45.15 - $60.09 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the Accounting Manager, the Senior Accountant will be responsible for the month-end close process and ensuring all financial transactions are recorded accurately and in a timely manner in accordance with GAAP. This position will play a critical role in guiding other finance staff in accounting principles, internal controls, and related matters. The Senior Accountant will prepare financial reports and work with internal and external stakeholders.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Under the direction of the Accounting Manager, leads month end closing process ensuring all financial activity is accounted for in a timely and accurate manner.
Records cash deposits based on nature of the payments, working closely with grants management, development, billing, and pharmacy to obtain and understand deposit details.
Ensures fixed assets are accounted for in accordance with the organization’s capitalization policies and maintains all fixed asset records.
Manages depreciation schedules ensuring that depreciation is calculated properly and in a timely manner.
Manages schedule of leases ensuring that all lease transactions are accounted for in compliance with ASC 842.
Maintains and updates cost allocation plans.
Ensures all shared costs are properly allocated on a monthly basis.
Works with other members of the finance team to ensure that all revenue and expenses are either recorded or accrued in the proper period prior to the month-end close.
Prepares and records monthly patient revenue entries, including bad debt and contractual allowances.
Reconciles patient revenue payments against patient accounts receivable.
Prepares and records monthly pharmacy revenue and expense entries, including cost of goods sold.
Reconciles all balance sheet accounts, monthly, ensuring balances are accurate and any discrepancies are resolved prior to month-end close.
Participates in external audits and prepares any necessary schedules or work papers.
Works with Accounting Manager and independent auditors to complete annual IRS Form 990.
Prepares monthly budget to actual reports for internal stakeholders by grant, program, department, location, etc.
Works closely with the Accounting Manager, Director of Finance, and Chief Financial Officer to prepare the organization’s annual operating budget, including ensuring it is loaded into the accounting system.
Monitors contract pharmacy receivables and works with pharmacy team to ensure timely collections.
Prepares monthly, quarterly, and annual financial reports, including Medi-Cal reconciliation reports, Medicare cost reports, HCAI utilization reports, and UDS reports.
Provides analytical support to internal management teams including development of internal management reporting capabilities.
Assists Department leads in developing internal budgets, projections and forecasts.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Bachelor’s degree in accounting or finance, from an accredited college, required.
Master’s degree in accounting or finance or CPA, preferred.
A minimum of 5 years of accounting experience, preferably in a healthcare setting, FQHC, or non-profit organization, required.
Experience with MIP Fund Accounting software, preferred.
Experience with electronic medical records systems, preferred.
Proficiency in Microsoft Office.
Advanced skills in Microsoft Excel.
Knowledge of:
Generally accepted accounting principles
Fund accounting concepts
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
Federal Procurement Requirements
Ability to:
Manage complex assignments with minimal supervision.
Meet tight deadlines regularly and consistently.
Prioritize deadlines across multiple projects simultaneously.
Handle highly confidential and sensitive information with trustworthiness.
Solve complex problems.
Conduct financial analysis.
Exercise judgment and make independent decisions.
Complete tasks with a strong attention to detail.
Work independently and within a team environment.
Understand and interpret complex financial transactions.
Communicate effectively, persuasively, and professionally both verbally and in writing with stakeholders, internally and externally.
Work independently and effectively under pressure and follow complex directions.
Proactively follow-up on assignments, exhibits initiative, self-motivation, and a strong work ethic.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster required or medical/religious exemption.
Equal Opportunity Employer: APLA Health is an EEO Employer
Oct 02, 2025
Full time
APLA Health provides quality healthcare, life-saving services, camaraderie, compassion, and comfort to all who come through our doors. Our dedicated team of healthcare professionals is committed to providing personalized and compassionate free and low-cost medical services, tailored specifically to meet the unique needs of each individual we serve. APLA Health serves as a medical home providing an array of integrated healthcare services through 71,000+ billable patient visits and nearly 10,000 enabling services visits each year. Services provided include: medical, dental, behavioral health and HIV care; pharmacy; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, APLA Health offers housing support; benefits counseling; home healthcare; and the Vance North Necessities of Life Program food pantries; among several other critical support services.
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
11 Paid Holidays
4 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched (6%) 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $45.15 - $60.09 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the direction of the Accounting Manager, the Senior Accountant will be responsible for the month-end close process and ensuring all financial transactions are recorded accurately and in a timely manner in accordance with GAAP. This position will play a critical role in guiding other finance staff in accounting principles, internal controls, and related matters. The Senior Accountant will prepare financial reports and work with internal and external stakeholders.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Under the direction of the Accounting Manager, leads month end closing process ensuring all financial activity is accounted for in a timely and accurate manner.
Records cash deposits based on nature of the payments, working closely with grants management, development, billing, and pharmacy to obtain and understand deposit details.
Ensures fixed assets are accounted for in accordance with the organization’s capitalization policies and maintains all fixed asset records.
Manages depreciation schedules ensuring that depreciation is calculated properly and in a timely manner.
Manages schedule of leases ensuring that all lease transactions are accounted for in compliance with ASC 842.
Maintains and updates cost allocation plans.
Ensures all shared costs are properly allocated on a monthly basis.
Works with other members of the finance team to ensure that all revenue and expenses are either recorded or accrued in the proper period prior to the month-end close.
Prepares and records monthly patient revenue entries, including bad debt and contractual allowances.
Reconciles patient revenue payments against patient accounts receivable.
Prepares and records monthly pharmacy revenue and expense entries, including cost of goods sold.
Reconciles all balance sheet accounts, monthly, ensuring balances are accurate and any discrepancies are resolved prior to month-end close.
Participates in external audits and prepares any necessary schedules or work papers.
Works with Accounting Manager and independent auditors to complete annual IRS Form 990.
Prepares monthly budget to actual reports for internal stakeholders by grant, program, department, location, etc.
Works closely with the Accounting Manager, Director of Finance, and Chief Financial Officer to prepare the organization’s annual operating budget, including ensuring it is loaded into the accounting system.
Monitors contract pharmacy receivables and works with pharmacy team to ensure timely collections.
Prepares monthly, quarterly, and annual financial reports, including Medi-Cal reconciliation reports, Medicare cost reports, HCAI utilization reports, and UDS reports.
Provides analytical support to internal management teams including development of internal management reporting capabilities.
Assists Department leads in developing internal budgets, projections and forecasts.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Bachelor’s degree in accounting or finance, from an accredited college, required.
Master’s degree in accounting or finance or CPA, preferred.
A minimum of 5 years of accounting experience, preferably in a healthcare setting, FQHC, or non-profit organization, required.
Experience with MIP Fund Accounting software, preferred.
Experience with electronic medical records systems, preferred.
Proficiency in Microsoft Office.
Advanced skills in Microsoft Excel.
Knowledge of:
Generally accepted accounting principles
Fund accounting concepts
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
Federal Procurement Requirements
Ability to:
Manage complex assignments with minimal supervision.
Meet tight deadlines regularly and consistently.
Prioritize deadlines across multiple projects simultaneously.
Handle highly confidential and sensitive information with trustworthiness.
Solve complex problems.
Conduct financial analysis.
Exercise judgment and make independent decisions.
Complete tasks with a strong attention to detail.
Work independently and within a team environment.
Understand and interpret complex financial transactions.
Communicate effectively, persuasively, and professionally both verbally and in writing with stakeholders, internally and externally.
Work independently and effectively under pressure and follow complex directions.
Proactively follow-up on assignments, exhibits initiative, self-motivation, and a strong work ethic.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster required or medical/religious exemption.
Equal Opportunity Employer: APLA Health is an EEO Employer
Kansas National Education Association (KNEA) seeks qualified candidates for the Manager of Business Services position.
Position Description : The Manager of Business Services is a member of the management team, reporting to the KNEA Executive Director, and is based at KNEA Headquarters in Topeka, Kansas. This position is responsible for overseeing all administrative, technology, and financial functions of our 20,000-member labor union.
Key Responsibilities :
Financial Management
Manage accounting, budgeting, cash management, auditing, and financial reporting functions.
Maintain and update all automated and manual accounting systems.
Oversee annual audits, campaign finance reporting to the Kansas Governmental Ethics Commission, corporate compliance reporting, and federal and state tax filings for the Association, PAC, and related entities.
Prepare and present financial statements and reports to the Board of Directors, statewide officers, and committees.
Personnel and Staff Management
Administer employee benefits, payroll processing, COBRA, Affordable Care Act requirements, attendance, and personnel records.
Manage pension administration, 401(k), and health and welfare plans.
Serve on the KNEA Governance Bargaining Team, providing financial analysis for staff union negotiations and implementing employment agreements.
Supervise and evaluate business department employees; provide training, guidance, and leadership to build a collaborative team environment.
Manage relationships with vendors that support business operations.
Department and Governance Support
Oversee administrative and financial activities to ensure efficient and effective delivery of services.
Provide logistical and data support to the Executive Director, Board of Directors, managers, and committees.
Advise and support the KNEA Board of Directors, officers, local leaders, and committees as assigned.
Property and Asset Management
Manage all KNEA properties, including financing, leasing, construction, tenant relations, and maintenance.
Oversee Association-owned property and vendor relationships.
Manage the Association’s fleet of approximately twenty (20) leased and owned vehicles, including purchases, sales, trades, and vendor relationships.
Membership and Data Management
Oversee membership processing, including rosters, billing, and collections.
Maintain accurate membership records and monitor dues payments to KNEA and NEA.
Coordinate data processing across multiple platforms and departments, including planning, purchasing, implementation, training, and system maintenance.
Technology Management
Direct all IT functions, including hardware and software procurement, system upgrades, and vendor relationships.
Manage servers, storage, networks, operating systems, application development, security, licensing, disaster recovery, and staff training.
Evaluate technology needs and recommend future upgrades to support the Association and local functions.
Purchasing and Other Duties
Manage the purchasing of equipment for headquarters and regional offices.
Perform other duties as assigned by the Executive Director.
Qualifications:
Bachelor’s degree in Business Administration, Accounting, Finance, or related field, or at least five (5) years of senior-level experience in a related area.
Licensed Certified Public Accountant (CPA) or equivalent credential strongly preferred. Candidates with a graduate degree or senior-level credentials in accounting, management accounting, or business administration will receive special consideration.
Minimum of three (3) years of progressive experience in accounting and business administration.
Demonstrated success in administrative and office management.
Proven ability to develop and manage accurate budgets.
Knowledge of computerized accounting and membership programs.
Experience in government, nonprofit, or union environments.
Commitment to union values, the labor movement, and public education.
Extensive experience in accounting and financial management, including planning, budgeting, general ledger, cash management, accounts payable, audits, reporting, and automated systems.
Strong understanding of business operations in a labor union environment.
Experience in property management, leasing, contract negotiations, and building maintenance.
Experience managing employee benefit programs, payroll, and personnel functions.
Strong leadership, team management, and problem-solving skills.
Knowledge of current and emerging technologies; ability to plan for future IT needs.
Superior interpersonal skills, including consensus building, conflict management, and the ability to work effectively with diverse individuals and groups.
Strong written and verbal communication skills.
Commitment to advancing the mission and goals of the Association.
Willingness and ability to work evenings and weekends as needed.
Salary and Fringe Benefits:
Salary range: $110,000–$130,000, commensurate with experience.
Comprehensive benefits package, including annual leave; health, life, and disability insurance; defined contribution retirement plan; and 401(k) plan.
About KNEA : KNEA’s mission is to advocate for education professionals and unite our members, Kansans, and the nation to fulfill the promise of public education to prepare every student to succeed in a diverse and interdependent world. Our vision is a great public school for every student. Our members include PK-12 educators, higher education employees, education support professionals, aspiring educators, and retired educators.
How to Apply: Qualified candidates should email a cover letter, resume, and five (5) references to: Sarah Meyer, Executive Assistant - sarah.meyer@knea.org . Applications must be received by October 20, 2025, at 5:00 p.m. CST.
KNEA is an Equal Opportunity Employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
Sep 30, 2025
Full time
Kansas National Education Association (KNEA) seeks qualified candidates for the Manager of Business Services position.
Position Description : The Manager of Business Services is a member of the management team, reporting to the KNEA Executive Director, and is based at KNEA Headquarters in Topeka, Kansas. This position is responsible for overseeing all administrative, technology, and financial functions of our 20,000-member labor union.
Key Responsibilities :
Financial Management
Manage accounting, budgeting, cash management, auditing, and financial reporting functions.
Maintain and update all automated and manual accounting systems.
Oversee annual audits, campaign finance reporting to the Kansas Governmental Ethics Commission, corporate compliance reporting, and federal and state tax filings for the Association, PAC, and related entities.
Prepare and present financial statements and reports to the Board of Directors, statewide officers, and committees.
Personnel and Staff Management
Administer employee benefits, payroll processing, COBRA, Affordable Care Act requirements, attendance, and personnel records.
Manage pension administration, 401(k), and health and welfare plans.
Serve on the KNEA Governance Bargaining Team, providing financial analysis for staff union negotiations and implementing employment agreements.
Supervise and evaluate business department employees; provide training, guidance, and leadership to build a collaborative team environment.
Manage relationships with vendors that support business operations.
Department and Governance Support
Oversee administrative and financial activities to ensure efficient and effective delivery of services.
Provide logistical and data support to the Executive Director, Board of Directors, managers, and committees.
Advise and support the KNEA Board of Directors, officers, local leaders, and committees as assigned.
Property and Asset Management
Manage all KNEA properties, including financing, leasing, construction, tenant relations, and maintenance.
Oversee Association-owned property and vendor relationships.
Manage the Association’s fleet of approximately twenty (20) leased and owned vehicles, including purchases, sales, trades, and vendor relationships.
Membership and Data Management
Oversee membership processing, including rosters, billing, and collections.
Maintain accurate membership records and monitor dues payments to KNEA and NEA.
Coordinate data processing across multiple platforms and departments, including planning, purchasing, implementation, training, and system maintenance.
Technology Management
Direct all IT functions, including hardware and software procurement, system upgrades, and vendor relationships.
Manage servers, storage, networks, operating systems, application development, security, licensing, disaster recovery, and staff training.
Evaluate technology needs and recommend future upgrades to support the Association and local functions.
Purchasing and Other Duties
Manage the purchasing of equipment for headquarters and regional offices.
Perform other duties as assigned by the Executive Director.
Qualifications:
Bachelor’s degree in Business Administration, Accounting, Finance, or related field, or at least five (5) years of senior-level experience in a related area.
Licensed Certified Public Accountant (CPA) or equivalent credential strongly preferred. Candidates with a graduate degree or senior-level credentials in accounting, management accounting, or business administration will receive special consideration.
Minimum of three (3) years of progressive experience in accounting and business administration.
Demonstrated success in administrative and office management.
Proven ability to develop and manage accurate budgets.
Knowledge of computerized accounting and membership programs.
Experience in government, nonprofit, or union environments.
Commitment to union values, the labor movement, and public education.
Extensive experience in accounting and financial management, including planning, budgeting, general ledger, cash management, accounts payable, audits, reporting, and automated systems.
Strong understanding of business operations in a labor union environment.
Experience in property management, leasing, contract negotiations, and building maintenance.
Experience managing employee benefit programs, payroll, and personnel functions.
Strong leadership, team management, and problem-solving skills.
Knowledge of current and emerging technologies; ability to plan for future IT needs.
Superior interpersonal skills, including consensus building, conflict management, and the ability to work effectively with diverse individuals and groups.
Strong written and verbal communication skills.
Commitment to advancing the mission and goals of the Association.
Willingness and ability to work evenings and weekends as needed.
Salary and Fringe Benefits:
Salary range: $110,000–$130,000, commensurate with experience.
Comprehensive benefits package, including annual leave; health, life, and disability insurance; defined contribution retirement plan; and 401(k) plan.
About KNEA : KNEA’s mission is to advocate for education professionals and unite our members, Kansans, and the nation to fulfill the promise of public education to prepare every student to succeed in a diverse and interdependent world. Our vision is a great public school for every student. Our members include PK-12 educators, higher education employees, education support professionals, aspiring educators, and retired educators.
How to Apply: Qualified candidates should email a cover letter, resume, and five (5) references to: Sarah Meyer, Executive Assistant - sarah.meyer@knea.org . Applications must be received by October 20, 2025, at 5:00 p.m. CST.
KNEA is an Equal Opportunity Employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Contracts Specialist 3 (In-Training) within the Financial Services Division.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
You may telework most of your work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by August 13, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after August 13, 2025, may not be considered.
Duties
In this role, you will perform senior-level professional contract administration, providing advice, review, and negotiation of contracts, interagency agreements, memos of understanding, and other contract instruments used to provide or obtain services or goods for the agency. You will also serve as an Assistant Contracts Administrator, resolving any issues that arise during the contracting process (i.e. disputes, complaints, appeals, etc.). This role provides an excellent opportunity to expand your knowledge and skills in public sector contracting and procurement and also provides an opportunity to support the agency’s efforts surrounding supplier diversity.
What you will do:
Perform a full range of journey-level procurement and contracting, professional and technical duties to procure and contract for goods and services for agency use.
Administer the agency contracting and purchasing processes and procedures.
Provide guidance services to agency employees in the areas of contracting and purchasing.
Provide direction and advice to agency management and staff on ethics in contracting and procurement.
Support the use of contract and purchase practices that result in sensible, allowable, and economical expenditure of agency funds.
Assist and advise programs in the bidding processes for goods and services.
Create and maintain common agreement templates for agency use.
Maintain compliance with all applicable federal and state procurement laws and rules.
Ensure agency compliance with the Department of Enterprise Services procurement policies and rules and other procurement requirements.
Qualifications
This position offers an in-training plan and may be filled at the Contracts Specialist 2 or 3 level, depending on your qualifications. If you qualify at the CS2 level and are hired, you will progress through an in-training plan to become a CS3 within a specified time period.
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
At the Contracts Specialist 2 level (In-Training)
Pay Range 53, $4,882 - $6,576 monthly
Six years of experience and/or education as described below:
Experience in public procurements and contracts, including initiating, negotiating, awarding, administering, terminating, cost or price analyses, and managing bids and contracts for compliance. At least two years of the experience must be in state procurements and contracts.
Education involving a major study in business administration, public administration, law, business law, commerce, mathematics, statistics, economics, or closely allied field.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
1 years of experience AND a Master’s degree.
0 years of experience AND a Juris Doctor (J.D) or Master of Law (LL.M) degree
At the Contracts Specialist 3 level (Goal Class)
Pay Range 59, $5,666 - $7,622 monthly Seven years of experience and/or education as described below:
Experience in public procurements and contracts, including initiating, negotiating, awarding, administering, terminating, cost or price analyses, and managing bids and contracts for compliance. At least two years of the experience must be in state procurements and contracts.
Education involving a major study in business administration, public administration, law, business law, commerce, mathematics, statistics, economics, or closely allied field.
Examples of how to qualify:
7 years of experience.
6 years of experience AND 30-59 semester or 45-89 quarter college credits.
5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
4 years of experience AND 90-119 semester or 135-179 quarter college credits.
3 years of experience AND a Bachelor’s degree.
2 years of experience AND a Master’s degree.
1 year of experience AND a Ph.D.
Required Skills : For both the Contract Specialist 2 (in training) and the Contract Specialist 3 (Goal Class)
Working knowledge of state contract and procurement laws ( RCW 39.26 ) and policies.
Knowledge of principles, methods, procedures, and practices of public procurement, competitive bidding procedures, contract management, procurement and supply acquisition practices, negotiations, general business practices, and customer service principles.
Intermediate proficiency using Microsoft Office software applications and products including Word, Excel, and Outlook; able to create, edit, modify, save, and delete documents and spreadsheets.
Proven skills in business writing and proofreading, including the ability to draft contract language.
Proven skills in problem solving and analytical skills related to procurement and contracts.
Proven skill in preparing complex contracts, agreements, and bid documents.
Demonstrated ability to accomplish multiple assignments with competing timelines.
Ability to establish and maintain effective working relationships with other program staff, management, vendors, outside agencies, community groups, and the general public.
The ability to interpret and administer policies and procedures sufficient to educate, enforce, discuss, resolve, and explain them to staff and other interested parties.
Ability to advise vendors, program management, and program staff on contract terms and conditions for mutual agreement and contract compliance.
Ability to comprehend complex contracting documents in order to ensure compliance with laws and regulations, and agency policies.
Special Requirements/Conditions of Employment:
The employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A) and Internal Control Responsibility (Part B).
Desired Qualifications:
Two to three years of experience in Washington State public procurements and contracts at a state agency, including initialing, negotiating, awarding, administering, terminating, and managing contracts for compliance.
One year of experience with bidding and contracting for Information Technology goods and services.
One year of experience with bidding and contracting for Public Works.
Advanced proficiency using Microsoft Office software applications and products including Word, Excel, and Outlook; able to create, edit, modify, save, and delete documents and spreadsheets.
At the Contracts Specialist 3 (Goal Class) level: One of the following professional certifications: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Professional in Supply Management (CPSM), or other related procurement certifications.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Mark Gaffney at Mark.Gaffney@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Jul 31, 2025
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Contracts Specialist 3 (In-Training) within the Financial Services Division.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
You may telework most of your work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by August 13, 2025
This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after August 13, 2025, may not be considered.
Duties
In this role, you will perform senior-level professional contract administration, providing advice, review, and negotiation of contracts, interagency agreements, memos of understanding, and other contract instruments used to provide or obtain services or goods for the agency. You will also serve as an Assistant Contracts Administrator, resolving any issues that arise during the contracting process (i.e. disputes, complaints, appeals, etc.). This role provides an excellent opportunity to expand your knowledge and skills in public sector contracting and procurement and also provides an opportunity to support the agency’s efforts surrounding supplier diversity.
What you will do:
Perform a full range of journey-level procurement and contracting, professional and technical duties to procure and contract for goods and services for agency use.
Administer the agency contracting and purchasing processes and procedures.
Provide guidance services to agency employees in the areas of contracting and purchasing.
Provide direction and advice to agency management and staff on ethics in contracting and procurement.
Support the use of contract and purchase practices that result in sensible, allowable, and economical expenditure of agency funds.
Assist and advise programs in the bidding processes for goods and services.
Create and maintain common agreement templates for agency use.
Maintain compliance with all applicable federal and state procurement laws and rules.
Ensure agency compliance with the Department of Enterprise Services procurement policies and rules and other procurement requirements.
Qualifications
This position offers an in-training plan and may be filled at the Contracts Specialist 2 or 3 level, depending on your qualifications. If you qualify at the CS2 level and are hired, you will progress through an in-training plan to become a CS3 within a specified time period.
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
At the Contracts Specialist 2 level (In-Training)
Pay Range 53, $4,882 - $6,576 monthly
Six years of experience and/or education as described below:
Experience in public procurements and contracts, including initiating, negotiating, awarding, administering, terminating, cost or price analyses, and managing bids and contracts for compliance. At least two years of the experience must be in state procurements and contracts.
Education involving a major study in business administration, public administration, law, business law, commerce, mathematics, statistics, economics, or closely allied field.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
1 years of experience AND a Master’s degree.
0 years of experience AND a Juris Doctor (J.D) or Master of Law (LL.M) degree
At the Contracts Specialist 3 level (Goal Class)
Pay Range 59, $5,666 - $7,622 monthly Seven years of experience and/or education as described below:
Experience in public procurements and contracts, including initiating, negotiating, awarding, administering, terminating, cost or price analyses, and managing bids and contracts for compliance. At least two years of the experience must be in state procurements and contracts.
Education involving a major study in business administration, public administration, law, business law, commerce, mathematics, statistics, economics, or closely allied field.
Examples of how to qualify:
7 years of experience.
6 years of experience AND 30-59 semester or 45-89 quarter college credits.
5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
4 years of experience AND 90-119 semester or 135-179 quarter college credits.
3 years of experience AND a Bachelor’s degree.
2 years of experience AND a Master’s degree.
1 year of experience AND a Ph.D.
Required Skills : For both the Contract Specialist 2 (in training) and the Contract Specialist 3 (Goal Class)
Working knowledge of state contract and procurement laws ( RCW 39.26 ) and policies.
Knowledge of principles, methods, procedures, and practices of public procurement, competitive bidding procedures, contract management, procurement and supply acquisition practices, negotiations, general business practices, and customer service principles.
Intermediate proficiency using Microsoft Office software applications and products including Word, Excel, and Outlook; able to create, edit, modify, save, and delete documents and spreadsheets.
Proven skills in business writing and proofreading, including the ability to draft contract language.
Proven skills in problem solving and analytical skills related to procurement and contracts.
Proven skill in preparing complex contracts, agreements, and bid documents.
Demonstrated ability to accomplish multiple assignments with competing timelines.
Ability to establish and maintain effective working relationships with other program staff, management, vendors, outside agencies, community groups, and the general public.
The ability to interpret and administer policies and procedures sufficient to educate, enforce, discuss, resolve, and explain them to staff and other interested parties.
Ability to advise vendors, program management, and program staff on contract terms and conditions for mutual agreement and contract compliance.
Ability to comprehend complex contracting documents in order to ensure compliance with laws and regulations, and agency policies.
Special Requirements/Conditions of Employment:
The employee must read, sign, and abide by the Financial Services/Fiscal Office Agreement on Confidential Information (Part A) and Internal Control Responsibility (Part B).
Desired Qualifications:
Two to three years of experience in Washington State public procurements and contracts at a state agency, including initialing, negotiating, awarding, administering, terminating, and managing contracts for compliance.
One year of experience with bidding and contracting for Information Technology goods and services.
One year of experience with bidding and contracting for Public Works.
Advanced proficiency using Microsoft Office software applications and products including Word, Excel, and Outlook; able to create, edit, modify, save, and delete documents and spreadsheets.
At the Contracts Specialist 3 (Goal Class) level: One of the following professional certifications: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Professional in Supply Management (CPSM), or other related procurement certifications.
If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Mark Gaffney at Mark.Gaffney@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Administrative Assistant Floater (USAO-Miami)
Location: 99 NE 4th Street, Miami, FL (On-site)
Status: Full-time
Blackfish Federal, LLC is committed to supporting economic development in Historically Underutilized Business Zones (HUBZones). Candidates residing in a designated HUBZone are strongly encouraged to apply. To check if your address qualifies, please visit the official HUBZone Map provided by the U.S. Small Business Administration .
Position Description
This position will perform a variety of administrative tasks for the Administrative Division (Administration, Fiscal/Budget, Procurement, Docket, IT and Human Resources) in support of our customer, the United States Attorney's Office (USAO).
Required Qualifications:
Must have completed at least 100 credit hours of college level courses.
Qualified typist (40 words per minute)
Experience in administrative, professional, investigative, technical, or other responsible work related to a broad range of fields including, but not limited to, personnel management, funds management, management analysis, procurement, contract management, data processing, property management, space management, travel and transportation management, public information, office management, safety and security.
At least two years' specific experience in one of the above-listed fields appropriate to the position being filled.
United States citizenship is required for this position.
Must be able to obtain/maintain a Department of Justice (DOJ) security clearance.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Generates reports for travel and procurement through automated system.
Prepares variety of fiscal, procurement and human resources documents through use of computer.
Maintains scheduling calendar for media room usage.
Produces a variety of written documents utilizing varied and advanced word processing software functions, working from handwritten draft, edited copy, or electronic files created by another staff member.
Provides support and manages documents related to transit program.
Provides automated support to Administrative Officer, Deputy Administrative Officer, Supervisory
Administrative Services Specialist and Human Resources Officer, using a personal computer for word processing, database management, fax machines, knowledge or skill in preparing spreadsheets, prepares mass mailings, ensuring labels (addresses) are correct.
Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
Must have ability to operate switchboard and route incoming calls to staff members or take messages as appropriate, and place outgoing calls, relate to the public in a professional manner with clear and understandable language, greet vendors, customers, and visitors.
Makes recurring and special messenger trips as necessary, sorts and arranges material for filing and files material in alphabetical, numerical or chronological order.
Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., copy enlargement and reduction. Skill in operating a computer terminal, personal computer, and electronic typewriter.
Performs data entry duties. Services as back-up for T & A Clerk.
Issues funding numbers for approved litigation and purchase requests.
Inputs into financial system pertinent data for approved litigation and purchase requests.
Responsible for inputting and managing the personal information data of invitational travelers in the USAO travel system.
Research court documents and determines appropriate data for insertion in the USAO case management system managed by IT/Docket Section. Accuracy is required for generation of statistical reports.
Acts as enroller and activator for the creation and issuance of official HSPD-12 PIV cards for access to facilities and personal computers.
Must be knowledgeable in the policies of procurement and fiscal processes, security, human resources file management, and case file management in order to perform assigned tasks with great accuracy.
Provides customer service and telephone coverage for the Executive Division.
Work Conditions:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
Jul 29, 2025
Full time
Administrative Assistant Floater (USAO-Miami)
Location: 99 NE 4th Street, Miami, FL (On-site)
Status: Full-time
Blackfish Federal, LLC is committed to supporting economic development in Historically Underutilized Business Zones (HUBZones). Candidates residing in a designated HUBZone are strongly encouraged to apply. To check if your address qualifies, please visit the official HUBZone Map provided by the U.S. Small Business Administration .
Position Description
This position will perform a variety of administrative tasks for the Administrative Division (Administration, Fiscal/Budget, Procurement, Docket, IT and Human Resources) in support of our customer, the United States Attorney's Office (USAO).
Required Qualifications:
Must have completed at least 100 credit hours of college level courses.
Qualified typist (40 words per minute)
Experience in administrative, professional, investigative, technical, or other responsible work related to a broad range of fields including, but not limited to, personnel management, funds management, management analysis, procurement, contract management, data processing, property management, space management, travel and transportation management, public information, office management, safety and security.
At least two years' specific experience in one of the above-listed fields appropriate to the position being filled.
United States citizenship is required for this position.
Must be able to obtain/maintain a Department of Justice (DOJ) security clearance.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Generates reports for travel and procurement through automated system.
Prepares variety of fiscal, procurement and human resources documents through use of computer.
Maintains scheduling calendar for media room usage.
Produces a variety of written documents utilizing varied and advanced word processing software functions, working from handwritten draft, edited copy, or electronic files created by another staff member.
Provides support and manages documents related to transit program.
Provides automated support to Administrative Officer, Deputy Administrative Officer, Supervisory
Administrative Services Specialist and Human Resources Officer, using a personal computer for word processing, database management, fax machines, knowledge or skill in preparing spreadsheets, prepares mass mailings, ensuring labels (addresses) are correct.
Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
Must have ability to operate switchboard and route incoming calls to staff members or take messages as appropriate, and place outgoing calls, relate to the public in a professional manner with clear and understandable language, greet vendors, customers, and visitors.
Makes recurring and special messenger trips as necessary, sorts and arranges material for filing and files material in alphabetical, numerical or chronological order.
Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., copy enlargement and reduction. Skill in operating a computer terminal, personal computer, and electronic typewriter.
Performs data entry duties. Services as back-up for T & A Clerk.
Issues funding numbers for approved litigation and purchase requests.
Inputs into financial system pertinent data for approved litigation and purchase requests.
Responsible for inputting and managing the personal information data of invitational travelers in the USAO travel system.
Research court documents and determines appropriate data for insertion in the USAO case management system managed by IT/Docket Section. Accuracy is required for generation of statistical reports.
Acts as enroller and activator for the creation and issuance of official HSPD-12 PIV cards for access to facilities and personal computers.
Must be knowledgeable in the policies of procurement and fiscal processes, security, human resources file management, and case file management in order to perform assigned tasks with great accuracy.
Provides customer service and telephone coverage for the Executive Division.
Work Conditions:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
We’re Hiring!
Chief Financial Officer
Location of Position: Marin Headlands, Sausalito, California
Position Classification & Expected Hours of Work, and Travel:
This is a full-time position.
Regular onsite work is required.
Days and hours of work may vary according to the needs of The Marine Mammal Center.
Evening and weekend work may be required as job duties demand.
Some travel within California and within the Hawai’ian Islands is expected for this position.
Benefits:
Generous time off policies, including Holidays, Sick, and Vacation
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary:
The Chief Financial Officer reports to the Chief Executive Officer, is a member of the Executive Team, and works with the Board of Directors and staff to ensure a sustainable, effective, and mission centered organization by driving the organization’s overall financial strategy. Primary responsibilities include day-to-day oversight and responsibility for planning, implementing, and managing all financial-related activities including accounting, payroll, finance, and forecasting. This position will ensure the department maintains a customer service and solutions-oriented role within the organization to encourage and develop financial literacy, and engages outside resources such as attorneys, auditors, tax accountants, insurance brokers, investment managers, IT outsourcing firms, and other professionals as needed.
Essential Functions:
Financial Strategic Vision
Develop and maintain a strong strategic partnership and serve as a financial thought leader for the Executive Team and Board of Directors.
Executive lead for the Finance, Audit, Investment, and IT Board committees.
Utilize leading non-profit business practices and funding models to lead efforts that support the growth of the organization using scalable financial business models.
Proactively and perpetually identify and manage ways to maximize return on mission and return on investment to ensure the Center’s financial sustainability.
Approach emergent financial needs and challenges with a positive, collaborative, and solutions-focused attitude leveraging partnerships with peers.
Keep abreast of the latest research on financial strategy and implementation to ensure best practices are in place.
Support the ongoing growth of the organization through effective change management practice.
Support and influence progress toward a fair, equitable and belonging vision and plan to ensure that all financial policies, practices, communications, and actions support the organization in becoming more inclusive.
Represents the Center internally and externally at meetings and speaking engagements.
Financial Management
Develop long-term financial planning in alignment with the Center’s strategic priorities.
Manage the comprehensive annual budget preparation and quarterly projections to monitor progress and provide real time data on key performance indicators.
Provides leadership oversight of Life Support Systems & Facilities budgeting and forecasting, including capital planning, facilities, fleet, and vessels are amortized.
Collaborate with People & Culture leadership on personnel budget.
Provide oversight of Finance, Development, and Program staff grant budgets and reporting.
Monitor the cash position and receivables to ensure liquidity needs are met.
Advise, monitor, and report on investments.
Clearly communicate financial data in a manner that enables informed decisions.
Ensure the establishment, monitoring, and enforcement of finance policies and procedures and internal controls.
Operations Management
Partner with Development leadership to reconcile fundraising numbers and report on a cohesive, clear, and accurate basis.
Oversee purchasing and procurement of equipment and vehicles to ensure the most competitive contractual agreements for the Center.
Staff and support the Finance, Investment, and IT Committees and attend other Board Committee meetings as necessary.
Build and maintain a strong working relationship with the Center’s external Information Technology (IT) vendor, ensuring the vendor meets the needs of the Center and its contractual agreement.
Ensure a broadened remit on cyber, systems, and data security to protect the Center’s digital assets and information.
Continually improve efficiencies in accounting, administrative, and back-office processes, achieving objectives with new solutions and software as needed.
Compliance & Risk Management
Ensure the preparation and approval of annual financial statements in accordance with Generally Accepted Accounting Principles.
Ensure the timely completion of the external audit and IRS Form 990.
Staff and support the Audit Committee of the Board of Directors.
Regularly advise leadership on areas of liability and risk.
Ensure that all property and casualty insurance needs are met.
Leadership and Management
Manage and partner in the development of the department’s budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; approves and directs the monitoring of expenditures.
Define and apply metrics and accountability to measure and ensure progress toward strategic priorities; identifies opportunities for improvement; directs the implementation of improvements.
Facilitate communication of relevant information and ideas across the organization, ensuring integrated and successful operations.
Ensure cross-organizational collaboration between and among teams to improve fundraising effectiveness and drive strategic outcomes.
Foster and maintain a sense of shared financial accountability across the organization.
Provide leadership support to increase understanding of financial topics and competency among staff in organizational financial matters.
Recommend staff growth opportunities for Finance and Life Support Systems & Facilities as appropriate, and in a manner consistent with institutional policies.
Create and promote a positive and supportive team environment.
Other Duties as Assigned
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
1 – Controller (2 indirect reports)
1 – Director, Life Support Systems & Facilities (5 indirect reports)
Knowledge, Skills, and Abilities:
Comprehensive understanding of all aspects of nonprofit finance and accounting.
Broad and deep knowledge and experience with federal, state, and local government grant reporting, financial accounting, internal management control systems, information systems applications, audit planning, Generally Accepted Accounting Principles (GAAP), non-profit accounting, and related FASB/OMB requirements.
Significant knowledge and experience with integrating IT/Systems to improve accounting productivity and accuracy.
Proven track record of creating, maintaining, and sustaining strong vendor relationships.
Excellent strategic planning skills with the ability to advance the mission of the organization through the implementation of departmental and inter-departmental initiatives and external partnerships.
Proven capability to set and meet deadlines, manage, and track work on multiple projects concurrently, and adjust quickly to changing factors.
Ability to lead in a mission-driven culture founded on honest, thoughtful communication, collaboration, integrity, assuming goodwill in others, and continual learning and improvement.
Demonstrated ability to think strategically while executing tactically, strong project management and execution skills.
Strong verbal and written communication skills, including effective and inspiring public speaking.
Strong knowledge of budget preparation and administration.
Strong knowledge of people-management principles and practices, with an ability to inspire staff and foster a sense of team accountability and high performance.
Skills operating Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word) and videoconference technology (Slack, Teams, Zoom).
Strong accounting software skills, and experience with Adaptive, Paylocity, online banking, and accounting management software.
Knowledge of financial management software transitions, i.e. Blackbaud Financial Edge and/or NetSuite.
Ability to establish and maintain effective working relationships with those contacted in the course of work, which may include staff, volunteers, training participants, and members of the public.
Ability to practice self-awareness and respect while engaging with staff, volunteers, training participants, and members of the public.
Qualifications and Experience:
This position requires a combination of education and experience equivalent to an advanced degree in accounting, or related field; with at least 10 years of senior/executive management experience in finance. CPA/CMA preferred.
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious).
Work Environment & Physical Requirements:
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Routinely uses standard office equipment requiring repetitive motion.
Ability to work at a desk for extended periods using a computer.
Ability to move up to 25 pounds occasionally.
Limited exposure to allergens and zoonotic diseases.
May involve smells associated with animals and the care of animals.
OUR MISSION
The Marine Mammal Center advances ocean health through marine mammal rescue and rehabilitation, research, and education.
For more information about The Marine Mammal Center, please visit our “About Us” page at www.marinemammalcenter.org
Click here to view the full Chief Financial Officer Position Profile
TO APPLY Please submit a resume and cover letter that includes a brief description about how your experience aligns with the role.
Jun 07, 2025
Full time
We’re Hiring!
Chief Financial Officer
Location of Position: Marin Headlands, Sausalito, California
Position Classification & Expected Hours of Work, and Travel:
This is a full-time position.
Regular onsite work is required.
Days and hours of work may vary according to the needs of The Marine Mammal Center.
Evening and weekend work may be required as job duties demand.
Some travel within California and within the Hawai’ian Islands is expected for this position.
Benefits:
Generous time off policies, including Holidays, Sick, and Vacation
Medical, Dental, and Vision
Life Insurance
Long Term Disability Insurance
401k Retirement Plan
Employee Assistance Program
Job Summary:
The Chief Financial Officer reports to the Chief Executive Officer, is a member of the Executive Team, and works with the Board of Directors and staff to ensure a sustainable, effective, and mission centered organization by driving the organization’s overall financial strategy. Primary responsibilities include day-to-day oversight and responsibility for planning, implementing, and managing all financial-related activities including accounting, payroll, finance, and forecasting. This position will ensure the department maintains a customer service and solutions-oriented role within the organization to encourage and develop financial literacy, and engages outside resources such as attorneys, auditors, tax accountants, insurance brokers, investment managers, IT outsourcing firms, and other professionals as needed.
Essential Functions:
Financial Strategic Vision
Develop and maintain a strong strategic partnership and serve as a financial thought leader for the Executive Team and Board of Directors.
Executive lead for the Finance, Audit, Investment, and IT Board committees.
Utilize leading non-profit business practices and funding models to lead efforts that support the growth of the organization using scalable financial business models.
Proactively and perpetually identify and manage ways to maximize return on mission and return on investment to ensure the Center’s financial sustainability.
Approach emergent financial needs and challenges with a positive, collaborative, and solutions-focused attitude leveraging partnerships with peers.
Keep abreast of the latest research on financial strategy and implementation to ensure best practices are in place.
Support the ongoing growth of the organization through effective change management practice.
Support and influence progress toward a fair, equitable and belonging vision and plan to ensure that all financial policies, practices, communications, and actions support the organization in becoming more inclusive.
Represents the Center internally and externally at meetings and speaking engagements.
Financial Management
Develop long-term financial planning in alignment with the Center’s strategic priorities.
Manage the comprehensive annual budget preparation and quarterly projections to monitor progress and provide real time data on key performance indicators.
Provides leadership oversight of Life Support Systems & Facilities budgeting and forecasting, including capital planning, facilities, fleet, and vessels are amortized.
Collaborate with People & Culture leadership on personnel budget.
Provide oversight of Finance, Development, and Program staff grant budgets and reporting.
Monitor the cash position and receivables to ensure liquidity needs are met.
Advise, monitor, and report on investments.
Clearly communicate financial data in a manner that enables informed decisions.
Ensure the establishment, monitoring, and enforcement of finance policies and procedures and internal controls.
Operations Management
Partner with Development leadership to reconcile fundraising numbers and report on a cohesive, clear, and accurate basis.
Oversee purchasing and procurement of equipment and vehicles to ensure the most competitive contractual agreements for the Center.
Staff and support the Finance, Investment, and IT Committees and attend other Board Committee meetings as necessary.
Build and maintain a strong working relationship with the Center’s external Information Technology (IT) vendor, ensuring the vendor meets the needs of the Center and its contractual agreement.
Ensure a broadened remit on cyber, systems, and data security to protect the Center’s digital assets and information.
Continually improve efficiencies in accounting, administrative, and back-office processes, achieving objectives with new solutions and software as needed.
Compliance & Risk Management
Ensure the preparation and approval of annual financial statements in accordance with Generally Accepted Accounting Principles.
Ensure the timely completion of the external audit and IRS Form 990.
Staff and support the Audit Committee of the Board of Directors.
Regularly advise leadership on areas of liability and risk.
Ensure that all property and casualty insurance needs are met.
Leadership and Management
Manage and partner in the development of the department’s budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; approves and directs the monitoring of expenditures.
Define and apply metrics and accountability to measure and ensure progress toward strategic priorities; identifies opportunities for improvement; directs the implementation of improvements.
Facilitate communication of relevant information and ideas across the organization, ensuring integrated and successful operations.
Ensure cross-organizational collaboration between and among teams to improve fundraising effectiveness and drive strategic outcomes.
Foster and maintain a sense of shared financial accountability across the organization.
Provide leadership support to increase understanding of financial topics and competency among staff in organizational financial matters.
Recommend staff growth opportunities for Finance and Life Support Systems & Facilities as appropriate, and in a manner consistent with institutional policies.
Create and promote a positive and supportive team environment.
Other Duties as Assigned
Perform special projects and research as assigned.
Perform other duties as assigned.
Supervisory Responsibility:
1 – Controller (2 indirect reports)
1 – Director, Life Support Systems & Facilities (5 indirect reports)
Knowledge, Skills, and Abilities:
Comprehensive understanding of all aspects of nonprofit finance and accounting.
Broad and deep knowledge and experience with federal, state, and local government grant reporting, financial accounting, internal management control systems, information systems applications, audit planning, Generally Accepted Accounting Principles (GAAP), non-profit accounting, and related FASB/OMB requirements.
Significant knowledge and experience with integrating IT/Systems to improve accounting productivity and accuracy.
Proven track record of creating, maintaining, and sustaining strong vendor relationships.
Excellent strategic planning skills with the ability to advance the mission of the organization through the implementation of departmental and inter-departmental initiatives and external partnerships.
Proven capability to set and meet deadlines, manage, and track work on multiple projects concurrently, and adjust quickly to changing factors.
Ability to lead in a mission-driven culture founded on honest, thoughtful communication, collaboration, integrity, assuming goodwill in others, and continual learning and improvement.
Demonstrated ability to think strategically while executing tactically, strong project management and execution skills.
Strong verbal and written communication skills, including effective and inspiring public speaking.
Strong knowledge of budget preparation and administration.
Strong knowledge of people-management principles and practices, with an ability to inspire staff and foster a sense of team accountability and high performance.
Skills operating Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word) and videoconference technology (Slack, Teams, Zoom).
Strong accounting software skills, and experience with Adaptive, Paylocity, online banking, and accounting management software.
Knowledge of financial management software transitions, i.e. Blackbaud Financial Edge and/or NetSuite.
Ability to establish and maintain effective working relationships with those contacted in the course of work, which may include staff, volunteers, training participants, and members of the public.
Ability to practice self-awareness and respect while engaging with staff, volunteers, training participants, and members of the public.
Qualifications and Experience:
This position requires a combination of education and experience equivalent to an advanced degree in accounting, or related field; with at least 10 years of senior/executive management experience in finance. CPA/CMA preferred.
Valid driver license with acceptable motor vehicle record to maintain standards of insurability.
Proof of COVID-19 Vaccination or waiver (medical or religious).
Work Environment & Physical Requirements:
This position operates in a professional office, laboratory, and hospital environment both indoors and outdoors with access to other parts of the facilities via outdoor pathways.
Routinely uses standard office equipment requiring repetitive motion.
Ability to work at a desk for extended periods using a computer.
Ability to move up to 25 pounds occasionally.
Limited exposure to allergens and zoonotic diseases.
May involve smells associated with animals and the care of animals.
OUR MISSION
The Marine Mammal Center advances ocean health through marine mammal rescue and rehabilitation, research, and education.
For more information about The Marine Mammal Center, please visit our “About Us” page at www.marinemammalcenter.org
Click here to view the full Chief Financial Officer Position Profile
TO APPLY Please submit a resume and cover letter that includes a brief description about how your experience aligns with the role.
Chief Accountant - # 45183
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/45183/
Agency : Department of Human Services
Location: Springfield, IL, US, 62703
Job Requisition ID: 45183
Opening Date: 03/20/2025
Closing Date: 04/02/2025
Salary: Anticipated Salary: $5,703 - $8,539 per month ($68,436 - $102,468 per year)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45183
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Mental Health is seeking to hire an Accountant Supervisor for the Elizabeth Packard Mental Health Center located in Springfield, Illinois to serve as the Chief Accountant. Independently performs advanced, professional accounting duties including budgetary planning and development, internal auditing, fiscal reporting, contractual services, and maintenance of sophisticated computerized accounting systems. Serves as working supervisor. Serves as Payroll Officer for Elizabeth Packard Mental Health Center. Performs internal auditing work. Assists Business Administrator in the preparation of the annual facility budget and spending plan. Serves as Custodian of Elizabeth Packard Mental Health Petty Cash Fund.
Essential Functions
Serves as Chief Accountant for Elizabeth Packard Mental Health Center.
Serves as working supervisor.
Performs internal auditing work.
Assists Business Administrator in the preparation of the annual facility budget and spending plan for submission to Central Office.
Serves as Custodian of Elizabeth Packard Petty Cash Fund.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of four (4) years college, with courses in business administration and accounting.
Requires two (2) years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.
Conditions of Employment
Requires the ability to utilize office equipment, including personal computers.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00am-4:30pm, Monday-Friday, 1-hour unpaid lunch
Payroll Work Location: 901 E Southwind Rd Springfield, IL 62703-5125
Division of Mental Health
Elizabeth Packard Mental Health Center
Business Administration Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Fiscal, Finance & Procurement; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Must apply online.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Mar 21, 2025
Full time
Chief Accountant - # 45183
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/45183/
Agency : Department of Human Services
Location: Springfield, IL, US, 62703
Job Requisition ID: 45183
Opening Date: 03/20/2025
Closing Date: 04/02/2025
Salary: Anticipated Salary: $5,703 - $8,539 per month ($68,436 - $102,468 per year)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45183
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Mental Health is seeking to hire an Accountant Supervisor for the Elizabeth Packard Mental Health Center located in Springfield, Illinois to serve as the Chief Accountant. Independently performs advanced, professional accounting duties including budgetary planning and development, internal auditing, fiscal reporting, contractual services, and maintenance of sophisticated computerized accounting systems. Serves as working supervisor. Serves as Payroll Officer for Elizabeth Packard Mental Health Center. Performs internal auditing work. Assists Business Administrator in the preparation of the annual facility budget and spending plan. Serves as Custodian of Elizabeth Packard Mental Health Petty Cash Fund.
Essential Functions
Serves as Chief Accountant for Elizabeth Packard Mental Health Center.
Serves as working supervisor.
Performs internal auditing work.
Assists Business Administrator in the preparation of the annual facility budget and spending plan for submission to Central Office.
Serves as Custodian of Elizabeth Packard Petty Cash Fund.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of four (4) years college, with courses in business administration and accounting.
Requires two (2) years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.
Conditions of Employment
Requires the ability to utilize office equipment, including personal computers.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00am-4:30pm, Monday-Friday, 1-hour unpaid lunch
Payroll Work Location: 901 E Southwind Rd Springfield, IL 62703-5125
Division of Mental Health
Elizabeth Packard Mental Health Center
Business Administration Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Fiscal, Finance & Procurement; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Must apply online.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
The U.S. Geological Survey (USGS) within the Department of the Interior is currently seeking qualified candidates for the Senior Executive Service (SES) position of Associate Director for Administrative Services located in Reston, VA . The incumbent would be responsible for the following:
Provides executive-level leadership in the overall planning and strategic direction of administrative, business, and human capital policies, and programs in support of the science and information mission of the USGS.
Advises, counsels, and collaborates with the USGS Director, Deputy Directors, and Executive Leadership Team in support of the planning, direction, and management of the integrated science programs of the bureau through the oversight, evaluation, and operation of a wide array of business information systems and administrative programs, including human capital, facilities, health and safety, procurement, financial assistance, and environmental programs.
Develops and plans the strategic directions to integrate human capital, business information, property, safety, security, environmental, and procurement strategic and operational programs with the overall strategic goals of the USGS, the Department of the Interior Strategic Plan, and the Government Performance and Results Act.
Oversees administrative programs in the USGS to ensure that the bureau's scientific and technical program priorities and goals stay at the forefront of National policies and emerging priorities to promote the integrated, interdisciplinary scientific natural science program direction of the USGS.
Serves as a consultant, senior advisor, and representative of the USGS, USGS Director, Deputy Directors, Associate Directors, and Regional Directors with senior government officials including top-level personnel in the Department and the Office of Personnel Management
Serves as the bureau's Procurement Executive, Designated Health and Safety Officer, Senior Sustainability Officer, and the Senior Asset Manager.
If you are interested in the position and wish to apply, please visit:
https://www.usajobs.gov/job/805765200
Aug 21, 2024
Full time
The U.S. Geological Survey (USGS) within the Department of the Interior is currently seeking qualified candidates for the Senior Executive Service (SES) position of Associate Director for Administrative Services located in Reston, VA . The incumbent would be responsible for the following:
Provides executive-level leadership in the overall planning and strategic direction of administrative, business, and human capital policies, and programs in support of the science and information mission of the USGS.
Advises, counsels, and collaborates with the USGS Director, Deputy Directors, and Executive Leadership Team in support of the planning, direction, and management of the integrated science programs of the bureau through the oversight, evaluation, and operation of a wide array of business information systems and administrative programs, including human capital, facilities, health and safety, procurement, financial assistance, and environmental programs.
Develops and plans the strategic directions to integrate human capital, business information, property, safety, security, environmental, and procurement strategic and operational programs with the overall strategic goals of the USGS, the Department of the Interior Strategic Plan, and the Government Performance and Results Act.
Oversees administrative programs in the USGS to ensure that the bureau's scientific and technical program priorities and goals stay at the forefront of National policies and emerging priorities to promote the integrated, interdisciplinary scientific natural science program direction of the USGS.
Serves as a consultant, senior advisor, and representative of the USGS, USGS Director, Deputy Directors, Associate Directors, and Regional Directors with senior government officials including top-level personnel in the Department and the Office of Personnel Management
Serves as the bureau's Procurement Executive, Designated Health and Safety Officer, Senior Sustainability Officer, and the Senior Asset Manager.
If you are interested in the position and wish to apply, please visit:
https://www.usajobs.gov/job/805765200
The U.S. Geological Survey (USGS) within the Department of the Interior is currently seeking qualified candidates for the Senior Executive Service (SES) position of Chief Operating Officer for Water Resources located in Mountain View, California; Denver, Colorado; or Reston, Virginia . The incumbent would be responsible for the following:
Serves as a principal advisor to the AD and other WMA directors to provide overall guidance, strategy, and focus necessary to integrate human capital, fiscal, financial management, business information, property, safety, security, environmental, and procurement for the successful execution of the WMA mission.
Provides day-to-day executive-level leadership to the science and technology mission execution for Groundwater and Streamflow Information Program; National Water Quality Program; Water Availability and Use Science Program; and Water Resources Research Act Program.
Oversees and manages a multidisciplinary staff working in science, professional, technical, and administrative positions located in geographically distributed WMA Headquarter offices and several field offices, organized in seven subordinate divisions and offices.
Administers scientific and technical leadership to implement activities, projects, and functions for coordination of the strategic results measurements for science excellence, science impact, and science leadership.
Monitors and evaluates operational service efficiency, effectiveness, and customer satisfaction to ensure the WMA is providing effective products, information, and services.
Oversees the management of WMA enterprise IT infrastructure, services, and solutions, consisting of approximately 7000 systems, and collaborates with the Department of the Interior's Associate Chief Information Officer for the USGS to advocate for and develop enterprise IT strategies.
Provides executive-level representation for the USGS with Federal, State, and local governments, the scientific community in the private sector and academic institutions, and to customers and constituent groups.
Jun 10, 2024
Full time
The U.S. Geological Survey (USGS) within the Department of the Interior is currently seeking qualified candidates for the Senior Executive Service (SES) position of Chief Operating Officer for Water Resources located in Mountain View, California; Denver, Colorado; or Reston, Virginia . The incumbent would be responsible for the following:
Serves as a principal advisor to the AD and other WMA directors to provide overall guidance, strategy, and focus necessary to integrate human capital, fiscal, financial management, business information, property, safety, security, environmental, and procurement for the successful execution of the WMA mission.
Provides day-to-day executive-level leadership to the science and technology mission execution for Groundwater and Streamflow Information Program; National Water Quality Program; Water Availability and Use Science Program; and Water Resources Research Act Program.
Oversees and manages a multidisciplinary staff working in science, professional, technical, and administrative positions located in geographically distributed WMA Headquarter offices and several field offices, organized in seven subordinate divisions and offices.
Administers scientific and technical leadership to implement activities, projects, and functions for coordination of the strategic results measurements for science excellence, science impact, and science leadership.
Monitors and evaluates operational service efficiency, effectiveness, and customer satisfaction to ensure the WMA is providing effective products, information, and services.
Oversees the management of WMA enterprise IT infrastructure, services, and solutions, consisting of approximately 7000 systems, and collaborates with the Department of the Interior's Associate Chief Information Officer for the USGS to advocate for and develop enterprise IT strategies.
Provides executive-level representation for the USGS with Federal, State, and local governments, the scientific community in the private sector and academic institutions, and to customers and constituent groups.
Date: Jun 4, 2024 Location:
Springfield, IL, US, 62706
Job Requisition ID: 38634
Agency: Executive Ethics Commission Closing Date/Time: 06/26/2024 Salary: $72,000 - $82,000 Annually Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: Non-Code
****A RESUME IS REQUIRED FOR THIS JOB POSTING**** Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Executive Ethics Commission must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Agency Statement
The Executive Ethics Commission (EEC) promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity. The Commission's activities range from overseeing annual ethics training to enforcing the Ethics Act for all employees of the executive branch of State government. The EEC also provides independent oversight of the State's procurement processes.
Summary/Objective
The Training Development & Outreach Coordinator reports to the Chief Human Resources Officer and will be part the Executive Ethics Commission’s administrative office. This position is responsible for coordinating training and outreach efforts, increasing agency training capacity, and building strategic partnerships. The Training Development & Outreach Coordinator will be responsible for managing, designing, developing, coordinating, and conducting training programs and is responsible for communicating these efforts across internal and external entities to accomplish the agency's training, outreach, and engagement goals.
The Training Development & Outreach Coordinator is required to stay current on new areas of ethics laws and incorporate those changes into yearly trainings, as well as, coordinating compliance projects, conducting outreach, and developing training initiatives for internal and external entities. This position requires a team-player with a proactive, creative mindset, who is detail-oriented, self-motivated, and can work autonomously as well as in a team environment to further the office goals. This position will also work closely with the legal department to ensure statutory compliance.
Essential Function
Manages external training pursuant to the State Official and Employees Ethics Act, including but not limited to developing administrative procedures for agency ethics officers, monitoring State agency compliance with statutorily mandated training standards.
Reviews proposed training course materials developed by other State agencies and universities to ensure their consistency with the Ethics Act, relevant laws, standards, and rules.
Reviews annual Ethics Trainings and Harassment and Discrimination Prevention Trainings as well as compliance reports submitted to the EEC, monitors agency progress in completing those reports, and follows up with ultimate jurisdictional authorities about any missing reports.
Provides guidance and direction to State entities regarding Ethics Act trainings.
Functions as the EEC’s training liaison to all State agencies, Officers, other State and Federal agencies, Boards and Commissions, nation-wide educational Institutions, and training organizations to ensure professional cooperation and attainment of goals and objectives.
Essential Function Continued
Assists, when needed, with administering and ensuring EEC compliance with the Ethics Trainings and Harassment and Discrimination Prevention Trainings, and any other required training for all EEC employees.
Uses developmental tools and surveys, assesses departmental training needs, reports findings, and provides needs assessment and recommendations to Chief Human Resources Officer to assist in determining course of action required in fulfilling the educational needs of staff.
Conducts outreach activities by attending events at various colleges and universities or other entities as identified by agency management, Chief Human Resources Officer, or the Equal Employment Opportunity Officer.
Researches and develops lectures, audio-visuals, and written materials necessary to conduct a wide range of formal training courses.
Coordinates logistics of virtual and physical classroom learning events, including scheduling rooms, moderating virtual sessions preparing and distributing event announcements to targeted audiences.
Administers and maintain the LMS (Learning Management System) in SuccessFactors.
Aids EEC staff with PGAPs and professional development.
Assists in accreditation process for continuing Education Requirements
Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above.
Competencies
Marketing and Networking
Accountability
Communication and Coordination
Consultative Relationship Building
Diversity, Equity, and Inclusion Commitment
Data-driven
Organization
Time Management
Minimum Qualifications
Bachelor’s degree in marketing, communication, public relations, Human Resources, or related field; or equivalent combination of related education and experience.
At least 1 year of relevant experience in training or outreach.
Ability to manage and prioritize multiple projects and work effectively with minimal supervision while adhering to strict deadlines in a fast-paced complex environment.
Ability to communicate effectively and work with stakeholders at all levels of the organization.
Preferred Qualifications
Master’s degree in related field.
3-5 years’ relevant experience developing and administering training programs.
HR or Training Professional Certification.
Demonstrated knowledge and experience working in fields involving ethics, sexual harassment, harassment, and discrimination laws and compliance.
Experience in the use of other computing software, including photography editing software, and data management software.
Bilingual skills in both writing and oral communication
Employment Condition
Must hold and maintain a valid U.S. driver’s license and liability insurance coverage as required by Illinois State Law (625 ILCS 5/10, 625 ILCS 5/7-203)
Travel Required: Expected for events, up to 30%
Work Hours: Monday-Friday, 37.5 hours between 7:00am-6:00pm
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: EEC HR
Email: EEC.HR@illinois.gov
Job Family: Office & Administrative Support
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Jun 06, 2024
Full time
Date: Jun 4, 2024 Location:
Springfield, IL, US, 62706
Job Requisition ID: 38634
Agency: Executive Ethics Commission Closing Date/Time: 06/26/2024 Salary: $72,000 - $82,000 Annually Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: Non-Code
****A RESUME IS REQUIRED FOR THIS JOB POSTING**** Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Executive Ethics Commission must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.
Agency Statement
The Executive Ethics Commission (EEC) promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity. The Commission's activities range from overseeing annual ethics training to enforcing the Ethics Act for all employees of the executive branch of State government. The EEC also provides independent oversight of the State's procurement processes.
Summary/Objective
The Training Development & Outreach Coordinator reports to the Chief Human Resources Officer and will be part the Executive Ethics Commission’s administrative office. This position is responsible for coordinating training and outreach efforts, increasing agency training capacity, and building strategic partnerships. The Training Development & Outreach Coordinator will be responsible for managing, designing, developing, coordinating, and conducting training programs and is responsible for communicating these efforts across internal and external entities to accomplish the agency's training, outreach, and engagement goals.
The Training Development & Outreach Coordinator is required to stay current on new areas of ethics laws and incorporate those changes into yearly trainings, as well as, coordinating compliance projects, conducting outreach, and developing training initiatives for internal and external entities. This position requires a team-player with a proactive, creative mindset, who is detail-oriented, self-motivated, and can work autonomously as well as in a team environment to further the office goals. This position will also work closely with the legal department to ensure statutory compliance.
Essential Function
Manages external training pursuant to the State Official and Employees Ethics Act, including but not limited to developing administrative procedures for agency ethics officers, monitoring State agency compliance with statutorily mandated training standards.
Reviews proposed training course materials developed by other State agencies and universities to ensure their consistency with the Ethics Act, relevant laws, standards, and rules.
Reviews annual Ethics Trainings and Harassment and Discrimination Prevention Trainings as well as compliance reports submitted to the EEC, monitors agency progress in completing those reports, and follows up with ultimate jurisdictional authorities about any missing reports.
Provides guidance and direction to State entities regarding Ethics Act trainings.
Functions as the EEC’s training liaison to all State agencies, Officers, other State and Federal agencies, Boards and Commissions, nation-wide educational Institutions, and training organizations to ensure professional cooperation and attainment of goals and objectives.
Essential Function Continued
Assists, when needed, with administering and ensuring EEC compliance with the Ethics Trainings and Harassment and Discrimination Prevention Trainings, and any other required training for all EEC employees.
Uses developmental tools and surveys, assesses departmental training needs, reports findings, and provides needs assessment and recommendations to Chief Human Resources Officer to assist in determining course of action required in fulfilling the educational needs of staff.
Conducts outreach activities by attending events at various colleges and universities or other entities as identified by agency management, Chief Human Resources Officer, or the Equal Employment Opportunity Officer.
Researches and develops lectures, audio-visuals, and written materials necessary to conduct a wide range of formal training courses.
Coordinates logistics of virtual and physical classroom learning events, including scheduling rooms, moderating virtual sessions preparing and distributing event announcements to targeted audiences.
Administers and maintain the LMS (Learning Management System) in SuccessFactors.
Aids EEC staff with PGAPs and professional development.
Assists in accreditation process for continuing Education Requirements
Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above.
Competencies
Marketing and Networking
Accountability
Communication and Coordination
Consultative Relationship Building
Diversity, Equity, and Inclusion Commitment
Data-driven
Organization
Time Management
Minimum Qualifications
Bachelor’s degree in marketing, communication, public relations, Human Resources, or related field; or equivalent combination of related education and experience.
At least 1 year of relevant experience in training or outreach.
Ability to manage and prioritize multiple projects and work effectively with minimal supervision while adhering to strict deadlines in a fast-paced complex environment.
Ability to communicate effectively and work with stakeholders at all levels of the organization.
Preferred Qualifications
Master’s degree in related field.
3-5 years’ relevant experience developing and administering training programs.
HR or Training Professional Certification.
Demonstrated knowledge and experience working in fields involving ethics, sexual harassment, harassment, and discrimination laws and compliance.
Experience in the use of other computing software, including photography editing software, and data management software.
Bilingual skills in both writing and oral communication
Employment Condition
Must hold and maintain a valid U.S. driver’s license and liability insurance coverage as required by Illinois State Law (625 ILCS 5/10, 625 ILCS 5/7-203)
Travel Required: Expected for events, up to 30%
Work Hours: Monday-Friday, 37.5 hours between 7:00am-6:00pm
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: EEC HR
Email: EEC.HR@illinois.gov
Job Family: Office & Administrative Support
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
$48,903 / year or higher DOQ + Full-Time County Benefits . James City County’s Office of Elections seeks an individual to perform responsible work which includes monitoring work processes and procedures for compliance with State and Federal laws and oversight of staff activities connected with the administration of all elections held in James City County.
Responsibilities:
Serves as direct support to the Director of Elections; acts in the absence of the Director of Elections; supervises support functions and daily operations of the department; participates in policy and procedure development.
Serves as the Human Resources liaison for the Department. Oversees department payroll and personnel functions while also serving as the main scheduler in the department. Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing, and assigning work and related activities.
Maintains current knowledge of Federal and State law regarding voter registration and election administration, as well as State Board of Elections’ and local policies and procedures; determines eligibility of applicants to register to vote and/or vote in accordance with law.
Prepares, manages, and regularly reviews the Department’s budget while also assisting with projections and future needs of the Department.
Serves as the Department’s buyer by preparing requisitions/purchase orders and acquiring quotes based on staff requirements for equipment and services in accordance with the County and State procurement policies and laws. Also, ensures that the scope of the services required are complete while assisting with researching and locating vendors based on requirements.
Plans, develops, organizes and executes a wide range of projects; coordinates voter outreach activities for the department; coordinates and arranges meetings and professional conferences.
Works closely with other County/State departments/agencies to coordinate joint projects; actively participates in professional organization; provides extensive support to members of the Electoral Board.
Provides information to elected officials, candidates for office, state and local political parties, media representatives and members of the general public, in coordination with the General Registrar.
Performs other duties as assigned.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree or greater; considerable experience working in an Elections Office; considerable experience in a supervisory or management position.
Must possess or be able to obtain within 30 days of hire a valid Virginia driver’s license and have an acceptable driving record based on James City County’s criteria.
Resident and registered voter of the Commonwealth of Virginia, but not necessarily James City County; shall not be the spouse of an Electoral Board member or the GR; shall not be any person or the spouse of any person who is the parent, grandparent, sibling, child, or grandchild of an Electoral Board member or of the GR; shall not hold any other elected or appointed office; may be an officer of the election; must be or eligible to become a Notary Public.
Knowledge of internet and software applications including Microsoft Office products;
Must have ability to read, comprehend, and implement procedures in accordance with Virginia Election Laws (§24.2), General Registrar and Electoral Board Handbook, and Virginia Election and Registration Information System (VERIS) documentation; Federal voter registration laws and procedures preferred; the procedures for the administration of Section 5 of the Voting Rights Act of 1965, as amended; local election district and precinct boundaries; candidate filing procedures and campaign contributions and expenditures reporting requirements preferred;
Must comply with applicable records maintenance and retention policies and procedures; local government administrative regulations, policies, and procedures; standard accounting and bookkeeping principles and procedures.
Must have excellent written and oral communication skills while ensuring a professional demeanor at all times.
Ability to make presentations to groups and enlist group sponsorship of registration drives; work well as a member of a team; effectively complete work and multi-task with frequent interruptions; appropriately handle and maintain sensitive
Must be able to work a flexible schedule, including some nights and weekends; must be available for travel to attend State Board of Elections training and Voter Registrars Association of Virginia training and meetings as assigned.
Click here for full job description. Accepting applications until 11:59PM EST 05/15/2024 . Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
May 03, 2024
Full time
$48,903 / year or higher DOQ + Full-Time County Benefits . James City County’s Office of Elections seeks an individual to perform responsible work which includes monitoring work processes and procedures for compliance with State and Federal laws and oversight of staff activities connected with the administration of all elections held in James City County.
Responsibilities:
Serves as direct support to the Director of Elections; acts in the absence of the Director of Elections; supervises support functions and daily operations of the department; participates in policy and procedure development.
Serves as the Human Resources liaison for the Department. Oversees department payroll and personnel functions while also serving as the main scheduler in the department. Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing, and assigning work and related activities.
Maintains current knowledge of Federal and State law regarding voter registration and election administration, as well as State Board of Elections’ and local policies and procedures; determines eligibility of applicants to register to vote and/or vote in accordance with law.
Prepares, manages, and regularly reviews the Department’s budget while also assisting with projections and future needs of the Department.
Serves as the Department’s buyer by preparing requisitions/purchase orders and acquiring quotes based on staff requirements for equipment and services in accordance with the County and State procurement policies and laws. Also, ensures that the scope of the services required are complete while assisting with researching and locating vendors based on requirements.
Plans, develops, organizes and executes a wide range of projects; coordinates voter outreach activities for the department; coordinates and arranges meetings and professional conferences.
Works closely with other County/State departments/agencies to coordinate joint projects; actively participates in professional organization; provides extensive support to members of the Electoral Board.
Provides information to elected officials, candidates for office, state and local political parties, media representatives and members of the general public, in coordination with the General Registrar.
Performs other duties as assigned.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree or greater; considerable experience working in an Elections Office; considerable experience in a supervisory or management position.
Must possess or be able to obtain within 30 days of hire a valid Virginia driver’s license and have an acceptable driving record based on James City County’s criteria.
Resident and registered voter of the Commonwealth of Virginia, but not necessarily James City County; shall not be the spouse of an Electoral Board member or the GR; shall not be any person or the spouse of any person who is the parent, grandparent, sibling, child, or grandchild of an Electoral Board member or of the GR; shall not hold any other elected or appointed office; may be an officer of the election; must be or eligible to become a Notary Public.
Knowledge of internet and software applications including Microsoft Office products;
Must have ability to read, comprehend, and implement procedures in accordance with Virginia Election Laws (§24.2), General Registrar and Electoral Board Handbook, and Virginia Election and Registration Information System (VERIS) documentation; Federal voter registration laws and procedures preferred; the procedures for the administration of Section 5 of the Voting Rights Act of 1965, as amended; local election district and precinct boundaries; candidate filing procedures and campaign contributions and expenditures reporting requirements preferred;
Must comply with applicable records maintenance and retention policies and procedures; local government administrative regulations, policies, and procedures; standard accounting and bookkeeping principles and procedures.
Must have excellent written and oral communication skills while ensuring a professional demeanor at all times.
Ability to make presentations to groups and enlist group sponsorship of registration drives; work well as a member of a team; effectively complete work and multi-task with frequent interruptions; appropriately handle and maintain sensitive
Must be able to work a flexible schedule, including some nights and weekends; must be available for travel to attend State Board of Elections training and Voter Registrars Association of Virginia training and meetings as assigned.
Click here for full job description. Accepting applications until 11:59PM EST 05/15/2024 . Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Distinctive Schools
910 W. Van Buren, Ste. 315, Chicago, IL 60607
Job Title: Network Office Manager Location: 910 W. Van Buren, Ste. 315, Chicago, IL 60607 Reports To: Chief Engagement Officer Salary: Starting at $55K based on experience and other credentials Employee Type: Regular Full Time Start Date: May 2024
Distinctive Schools creates diverse, joyful, welcoming communities rooted in social justice and rigorous learning. We support all learners to be engaged, curious, and to achieve their full potential. Our students become confident advocates, creative problem-solvers, and collaborative leaders.
Overview
The Office Manager plays a crucial role in ensuring the smooth and efficient operation of the Network home office. This position will maintain an organized, clean environment for all staff, administratively support various needs, and be a friendly, helpful resource to all internal and external parties.
Responsibilities
Administrative
Oversee the day-to-day operations of the office, ensuring that all administrative tasks are completed efficiently and effectively
Route phone calls and in-person guests to appropriate team members and/or locations
Accept mail/ packages and ensure delivery to appropriate team members
Maintain general office cleanliness and organization, including but not limited to:
Kitchen activities (e.g., daily loading of dishwasher, weekly cleaning of refrigerator, wiping of countertops, organizing of cabinets, etc.)
Ordering and managing supply of office resources (e.g., snacks, materials, etc.)
Communication to staff of important notices and reminders
Manage reservation process of office classroom/ conference rooms
Support enrollment efforts aligned to Engagement Team needs
Manage special projects from various teams as needed
Support other related leadership needs
Planning and Logistics
Support large group meeting logistics (e.g., food orders, setup / cleanup, etc.)
Manage and assist with office space rentals including DS team members and external parties
Promote and share our DS classroom as a rental option for other organizations to increase revenue opportunities to DS
Provide administrative support to executive leadership, including but not limited to:
Content creation
Material procurement
Travel arrangements
Coordinate and manage office calendars, scheduling meetings, events, and appointments
Requirements (minimum)
Education:
Bachelor's Degree
Qualifications:
Standard working hours 8:30 am to 4:30 pm in person at DS network office. Hours are subject to vary based on events
Ability to work at least 40 hours per week
Demonstrated ability to multitask and hit numerous deadlines simultaneously
Proven success with project/task follow through
Bilingual in Spanish preferred
Technology demands:
Proficient in cloud based technology Google Suite (Docs, Slides, Sheets)
Physical Demands
Work is typically performed in an office setting with occasional extended periods of time at computer terminals. Occasional visits to off-site or campus locations is required. Generally, the job requires 60% sitting, 20% walking, and 20% standing. Occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
Benefits
25+ Paid holidays & 15 days PTO annually
12 weeks family paid leave
Comprehensive Healthcare (Medical, Dental, Vision)
403b match
Fully match up to 3%
50% match up to 5%
Professional development including tuition reimbursement
Gym and wellness discounts
And more
Description Disclaimer: Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.
EEO: Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law.
Distinctive Schools is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Distinctive Schools will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact talent@distinctiveschools.org or call 773.828.4191
Apr 02, 2024
Full time
Job Title: Network Office Manager Location: 910 W. Van Buren, Ste. 315, Chicago, IL 60607 Reports To: Chief Engagement Officer Salary: Starting at $55K based on experience and other credentials Employee Type: Regular Full Time Start Date: May 2024
Distinctive Schools creates diverse, joyful, welcoming communities rooted in social justice and rigorous learning. We support all learners to be engaged, curious, and to achieve their full potential. Our students become confident advocates, creative problem-solvers, and collaborative leaders.
Overview
The Office Manager plays a crucial role in ensuring the smooth and efficient operation of the Network home office. This position will maintain an organized, clean environment for all staff, administratively support various needs, and be a friendly, helpful resource to all internal and external parties.
Responsibilities
Administrative
Oversee the day-to-day operations of the office, ensuring that all administrative tasks are completed efficiently and effectively
Route phone calls and in-person guests to appropriate team members and/or locations
Accept mail/ packages and ensure delivery to appropriate team members
Maintain general office cleanliness and organization, including but not limited to:
Kitchen activities (e.g., daily loading of dishwasher, weekly cleaning of refrigerator, wiping of countertops, organizing of cabinets, etc.)
Ordering and managing supply of office resources (e.g., snacks, materials, etc.)
Communication to staff of important notices and reminders
Manage reservation process of office classroom/ conference rooms
Support enrollment efforts aligned to Engagement Team needs
Manage special projects from various teams as needed
Support other related leadership needs
Planning and Logistics
Support large group meeting logistics (e.g., food orders, setup / cleanup, etc.)
Manage and assist with office space rentals including DS team members and external parties
Promote and share our DS classroom as a rental option for other organizations to increase revenue opportunities to DS
Provide administrative support to executive leadership, including but not limited to:
Content creation
Material procurement
Travel arrangements
Coordinate and manage office calendars, scheduling meetings, events, and appointments
Requirements (minimum)
Education:
Bachelor's Degree
Qualifications:
Standard working hours 8:30 am to 4:30 pm in person at DS network office. Hours are subject to vary based on events
Ability to work at least 40 hours per week
Demonstrated ability to multitask and hit numerous deadlines simultaneously
Proven success with project/task follow through
Bilingual in Spanish preferred
Technology demands:
Proficient in cloud based technology Google Suite (Docs, Slides, Sheets)
Physical Demands
Work is typically performed in an office setting with occasional extended periods of time at computer terminals. Occasional visits to off-site or campus locations is required. Generally, the job requires 60% sitting, 20% walking, and 20% standing. Occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
Benefits
25+ Paid holidays & 15 days PTO annually
12 weeks family paid leave
Comprehensive Healthcare (Medical, Dental, Vision)
403b match
Fully match up to 3%
50% match up to 5%
Professional development including tuition reimbursement
Gym and wellness discounts
And more
Description Disclaimer: Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.
EEO: Distinctive Schools is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other personal characteristic protected by applicable law.
Distinctive Schools is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Distinctive Schools will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact talent@distinctiveschools.org or call 773.828.4191
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Reporting to the Chief Operating Officer or the Chief Administrative Officer, the Business Operations Specialist supervises the daily operation of support services and business office operations for regional administrative functions. This includes supervision of volunteers who will handle daily transactional responsibilities. Oversees budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides COO/CAO operations management for the Region in the absence of the COO/CAO. This position is in office Monday - Friday 8am - 4:30 pm Positions will be assigned to 2221 Chestnut Street, Philadelphia, PA; however, in July 2024 it will be assigned to 700 Spring Garden, Philadelphia, PA. Position will support multiple locations throughout the region with occasional local travel required. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. Provide support to volunteers working in Business Operations. Provide support and management of facility related common spaces such as huddle rooms, focus rooms and conference rooms. Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization. WHAT YOU NEED TO SUCCEED (Minimum Qualifications ): High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A current, valid driver's license with good driving record is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): Computer Proficient in Microsoft Office Suite . SharePoint and advance Microsoft packages. Administrative Assistance Experience. Volunteer interaction experience helpful. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Reporting to the Chief Operating Officer or the Chief Administrative Officer, the Business Operations Specialist supervises the daily operation of support services and business office operations for regional administrative functions. This includes supervision of volunteers who will handle daily transactional responsibilities. Oversees budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides COO/CAO operations management for the Region in the absence of the COO/CAO. This position is in office Monday - Friday 8am - 4:30 pm Positions will be assigned to 2221 Chestnut Street, Philadelphia, PA; however, in July 2024 it will be assigned to 700 Spring Garden, Philadelphia, PA. Position will support multiple locations throughout the region with occasional local travel required. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. Provide support to volunteers working in Business Operations. Provide support and management of facility related common spaces such as huddle rooms, focus rooms and conference rooms. Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization. WHAT YOU NEED TO SUCCEED (Minimum Qualifications ): High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A current, valid driver's license with good driving record is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): Computer Proficient in Microsoft Office Suite . SharePoint and advance Microsoft packages. Administrative Assistance Experience. Volunteer interaction experience helpful. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Early Childhood Program Officer
Reports to: Deputy Director
Department: Early Intervention and Strengthening Families Focus
Employment Status and Work Schedule
Exempt, full-time position, 40 hours per work week. Some evening and weekend hours required.
About First 5 Contra Costa
First 5 Contra Costa helps young children grow up healthy and ready to learn during the most important time in their development. We have nearly 20 years of experience funding innovative programs and advocating for policies that produce better futures for our children. Since our inception, First 5 Contra Costa has invested more than $140 million in Prop. 10 revenues to programs and services that help Contra Costa’s children get the best start in life.
Vision : Contra Costa’s young children will be healthy, ready to learn, and supported in safe, nurturing families and communities.
Mission : To foster the optimal development of our children, prenatal through 5 years of age.
Core Values : Our everyday work is grounded in our commitment to diversity & inclusion, equity, cultural humility, and community partnerships.
Learn more at www.first5coco.org .
Position Summary
First 5 Contra Costa Program Officer positions have oversight of one or more program areas in early childhood as defined in the Commission adopted Strategic Plan; and require relevant subject matter expertise in those areas. The Program Officer position has managerial responsibilities, including acquiring and allocating resources, budget development and monitoring, defining program area objectives and developing work and project plans, monitoring contractors, and supervising staff, managing partnerships and coalitions, and evaluating the program's results. The Program Officer will work closely with the entire First 5 Contra Costa team to understand the network of partners and services supporting Contra Costa County families with young children. The knowledge, skills and abilities listed below indicate the common aspects of the Program Officer position, however for recruitment purposes relevant subject matter expertise is required to be considered as a qualified candidate.
Early Childhood Program Officer
This position will lead the early intervention focus area and work collaboratively with the program team to plan, monitor and/or coordinate services and resources that support families with young children. Under the direction of the Deputy Director and in collaboration with other Program Officers and staff, the Early Childhood Program Officer will lead the planning and implementation of early childhood projects and initiatives related to Early Intervention and Strengthening Families . First 5 Contra Costa’s current efforts in early intervention systems is focused on building the capacity of professionals and the systems they work within to adopt proven prevention and early intervention approaches, such as evidence-based developmental screenings, connections to resources, early childhood mental health, and trauma-informed practices. First 5 advocates for increased investments and strengthening systems to utilize early preventive approaches. Also critical to First 5 Contra Costa’s current efforts, is its focus on increasing parents/families’ protective factors and resiliency and enhancing families’ access to early childhood services and resources. This work includes planning and coordinating capacity building and technical assistance for home visiting programs and working collaboratively with the contractors operating our First 5 family resource centers to ensure high quality service delivery. This position will have a prominent leadership role in Contra Costa County’s early childhood landscape by leading, influencing, and contributing to the design, planning and implementation of programs, policies, and approaches.
The Early Childhood Program Officer will have strong knowledge of major public programs, funding streams, policy trends, research, and best practices in child development, and early intervention and prevention. The Early Childhood Program Officer will possess expertise in program design and monitoring, budget development and management, project management, supervision, advocacy, and systems change, research, and local, state, and federal policy related to early childhood. They must demonstrate the ability to effectively manage and supervise teams, establish collaborative relationships, communicate professionally, develop community and systems partnerships, build consensus, and facilitate collective problem solving, and understand the unique responsibilities and accountabilities of representing a public agency. The Early Childhood Program Officer holds a management and leadership role and requires a person who works with flexibility, efficiency, and diplomacy both individually and as part of a complex team effort. The Early Childhood Program Officer ensures efforts reflect First 5’s core values of diversity & inclusion, equity, cultural humility, and community partnership.
Essential Duties and Responsibilities
· Lead strategic thinking and coordination of First 5 investments that improve the effectiveness of programs for children at risk of poor social and emotional development in the first five years.
· Plan and initiate projects and systems change efforts to achieve the goals of the Early Intervention and Strengthening Families focus areas in First 5’s Strategic Plan, including coordinating countywide efforts and advocating for improvements in services such as consultation, home visiting, positive parenting, developmental screening, care coordination, family resource centers, early childhood mental health, and other relevant evidence-based practices and services.
· Plans, leads, and manages relevant and responsive projects that increase cross-sector collaboration within the Contra Costa County early intervention systems, family strengthening systems, and other systems that impact families with young children.
· Develops and maintains partnerships and collaborations with individuals and organizations to enhance success and leverages existing First 5 investments.
· Monitors, evaluates, and analyzes trends, local/state/federal policy, research, and initiatives relevant to early childhood education to determine impacts locally and possible opportunities to enhance/expand First 5 Contra Costa’s efforts.
· Participates in local cross sector community and systems collaboratives focusing on the early intervention and prevention and strengthening families’ sectors or where there are opportunities to add early childhood issues to a broader collaborative.
· Leads and manages a variety of professional development and capacity building activities for healthcare, social service, and other related providers to prevent, screen, treat, and heal childhood adversity and toxic stress, and other related early intervention approaches and topics including developmental screening, early childhood mental health, and inclusion frameworks for children with disabilities.
· Contribute to strategic development of early intervention partnerships and care coordination amongst public, private, and community-based organizations providing services and resources for families with children prenatal to age 5.
Knowledge and Abilities
· Supervise staff using asset-based approaches and strategies.
· Develop cross-sector community and systems partnerships including a variety of public, private, nonprofit, and grassroots organizations.
· Communicate persuasively, both orally and in writing, in varied settings and to different audiences.
· Manage multiple program areas, contracts, staff members, and priorities simultaneously while upholding quality standards.
· Think critically and approach problem solving creatively when managing complex issues and while considering the needs of varied stakeholders.
· Prioritize work, communicate with supervisor about work challenges, meet critical deadlines, and pay great attention to detail with excellent follow through.
· Conduct research, analyze information, summarize findings, and make recommendations.
· Model and promote organizational values and participate as a key strategic partner in the organization.
· Demonstrate commitment to diversity and inclusion, values perspectives, and contributions by all.
· Work with diverse personalities with a wide variety of cultural and professional backgrounds and experiences including Commissioners, staff, public agency partners, and community partners.
· Effectively partner with other organizations, including school districts, County departments, community-based organizations, and grassroots efforts, to develop projects, identify needed resources, and define key outcomes and milestones, ensure that appropriate monitoring and evaluation processes are established to support learning, and meet goals.
· Work closely with contractors to achieve desired impact of grants by conducting site visits, providing technical guidance, convening meetings of key stakeholders, and by applying and monitoring performance measures.
· Prepare and deliver formal and informal presentations at venues such as public meetings, conferences, workgroups, and events.
· Plan, develop and manage budgets; ability to manage multiple private and public funding streams with varying requirements; demonstrated ability to understand and use financial reports to monitor and manage program budgets.
· Conduct research on potential funding opportunities and collaborative partnerships and complete grant applications through a variety of funding streams.
· Public or non-profit procurement, contracting, and grant monitoring processes.
· Early childhood, child development, and the early intervention system of services in California.
This job description describes the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties and expectations required of the position. Management reserves the right to add, modify, change, or rescind duties, responsibilities, and activities of the position.
Minimum Education and Experience Requirements
A master’s degree from an accredited college or university in Education, Early Childhood Mental Health, Psychology, Social Welfare, or a closely related human services field and a minimum of 5 years of experience in program design, implementation, policy, or research related to the above fields.
OR
A bachelor’s degree from an accredited college or university in the above listed fields and 7 years of experience in program design and monitoring, policy, or research related to those fields.
Must possess a valid California driver’s license and automobile insurance continuously throughout employment.
First 5 Contra Costa COVID-19 Vaccination policy
First 5 Contra Costa prioritizes the health and safety of our staff and has adopted the county’s COVID-19 vaccination policy for all employees. To be compliant with this policy, all new staff members shall be required to provide proof of their vaccination status or exemption required documentation at the start of their employment.
Preferred, not required.
· Spanish fluency, both oral and written, is highly preferred.
· Experience working or living in Contra Costa County or the Bay Area.
Salary and Benefits
The salary schedule is a 5 (five step structure): $121,864.00 to $148,126.00. First 5 Contra Costa offers a comprehensive benefits package.
How to Apply
Please submit your resume, a professional writing sample, and a brief letter of introduction that summarizes why you are ideally suited to this position. Incomplete submissions will not be considered.
Electronic submissions should include Early Childhood Program Officer EI in the subject line and be sent to HR@first5coco.org .
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
Environmental Conditions
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also occasionally work in the field and may be exposed to cold and hot temperatures, and inclement weather conditions.
First 5 Contra Costa is an Equal Opportunity Employer.
First 5 Contra Costa is committed to providing a diverse and inclusive work environment for employees and welcomes applicants of all backgrounds. First 5 Contra Costa does not discriminate on the basis of race, religion (including religious dress or grooming), creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions) or gender, national origin, ethnicity, ancestry, citizenship, age, physical or mental disabilities, color, marital status, registered domestic partner status, sexual orientation, gender identity or gender expression, genetic information, medical condition, or any other basis protected by applicable law.
Jan 24, 2024
Full time
Early Childhood Program Officer
Reports to: Deputy Director
Department: Early Intervention and Strengthening Families Focus
Employment Status and Work Schedule
Exempt, full-time position, 40 hours per work week. Some evening and weekend hours required.
About First 5 Contra Costa
First 5 Contra Costa helps young children grow up healthy and ready to learn during the most important time in their development. We have nearly 20 years of experience funding innovative programs and advocating for policies that produce better futures for our children. Since our inception, First 5 Contra Costa has invested more than $140 million in Prop. 10 revenues to programs and services that help Contra Costa’s children get the best start in life.
Vision : Contra Costa’s young children will be healthy, ready to learn, and supported in safe, nurturing families and communities.
Mission : To foster the optimal development of our children, prenatal through 5 years of age.
Core Values : Our everyday work is grounded in our commitment to diversity & inclusion, equity, cultural humility, and community partnerships.
Learn more at www.first5coco.org .
Position Summary
First 5 Contra Costa Program Officer positions have oversight of one or more program areas in early childhood as defined in the Commission adopted Strategic Plan; and require relevant subject matter expertise in those areas. The Program Officer position has managerial responsibilities, including acquiring and allocating resources, budget development and monitoring, defining program area objectives and developing work and project plans, monitoring contractors, and supervising staff, managing partnerships and coalitions, and evaluating the program's results. The Program Officer will work closely with the entire First 5 Contra Costa team to understand the network of partners and services supporting Contra Costa County families with young children. The knowledge, skills and abilities listed below indicate the common aspects of the Program Officer position, however for recruitment purposes relevant subject matter expertise is required to be considered as a qualified candidate.
Early Childhood Program Officer
This position will lead the early intervention focus area and work collaboratively with the program team to plan, monitor and/or coordinate services and resources that support families with young children. Under the direction of the Deputy Director and in collaboration with other Program Officers and staff, the Early Childhood Program Officer will lead the planning and implementation of early childhood projects and initiatives related to Early Intervention and Strengthening Families . First 5 Contra Costa’s current efforts in early intervention systems is focused on building the capacity of professionals and the systems they work within to adopt proven prevention and early intervention approaches, such as evidence-based developmental screenings, connections to resources, early childhood mental health, and trauma-informed practices. First 5 advocates for increased investments and strengthening systems to utilize early preventive approaches. Also critical to First 5 Contra Costa’s current efforts, is its focus on increasing parents/families’ protective factors and resiliency and enhancing families’ access to early childhood services and resources. This work includes planning and coordinating capacity building and technical assistance for home visiting programs and working collaboratively with the contractors operating our First 5 family resource centers to ensure high quality service delivery. This position will have a prominent leadership role in Contra Costa County’s early childhood landscape by leading, influencing, and contributing to the design, planning and implementation of programs, policies, and approaches.
The Early Childhood Program Officer will have strong knowledge of major public programs, funding streams, policy trends, research, and best practices in child development, and early intervention and prevention. The Early Childhood Program Officer will possess expertise in program design and monitoring, budget development and management, project management, supervision, advocacy, and systems change, research, and local, state, and federal policy related to early childhood. They must demonstrate the ability to effectively manage and supervise teams, establish collaborative relationships, communicate professionally, develop community and systems partnerships, build consensus, and facilitate collective problem solving, and understand the unique responsibilities and accountabilities of representing a public agency. The Early Childhood Program Officer holds a management and leadership role and requires a person who works with flexibility, efficiency, and diplomacy both individually and as part of a complex team effort. The Early Childhood Program Officer ensures efforts reflect First 5’s core values of diversity & inclusion, equity, cultural humility, and community partnership.
Essential Duties and Responsibilities
· Lead strategic thinking and coordination of First 5 investments that improve the effectiveness of programs for children at risk of poor social and emotional development in the first five years.
· Plan and initiate projects and systems change efforts to achieve the goals of the Early Intervention and Strengthening Families focus areas in First 5’s Strategic Plan, including coordinating countywide efforts and advocating for improvements in services such as consultation, home visiting, positive parenting, developmental screening, care coordination, family resource centers, early childhood mental health, and other relevant evidence-based practices and services.
· Plans, leads, and manages relevant and responsive projects that increase cross-sector collaboration within the Contra Costa County early intervention systems, family strengthening systems, and other systems that impact families with young children.
· Develops and maintains partnerships and collaborations with individuals and organizations to enhance success and leverages existing First 5 investments.
· Monitors, evaluates, and analyzes trends, local/state/federal policy, research, and initiatives relevant to early childhood education to determine impacts locally and possible opportunities to enhance/expand First 5 Contra Costa’s efforts.
· Participates in local cross sector community and systems collaboratives focusing on the early intervention and prevention and strengthening families’ sectors or where there are opportunities to add early childhood issues to a broader collaborative.
· Leads and manages a variety of professional development and capacity building activities for healthcare, social service, and other related providers to prevent, screen, treat, and heal childhood adversity and toxic stress, and other related early intervention approaches and topics including developmental screening, early childhood mental health, and inclusion frameworks for children with disabilities.
· Contribute to strategic development of early intervention partnerships and care coordination amongst public, private, and community-based organizations providing services and resources for families with children prenatal to age 5.
Knowledge and Abilities
· Supervise staff using asset-based approaches and strategies.
· Develop cross-sector community and systems partnerships including a variety of public, private, nonprofit, and grassroots organizations.
· Communicate persuasively, both orally and in writing, in varied settings and to different audiences.
· Manage multiple program areas, contracts, staff members, and priorities simultaneously while upholding quality standards.
· Think critically and approach problem solving creatively when managing complex issues and while considering the needs of varied stakeholders.
· Prioritize work, communicate with supervisor about work challenges, meet critical deadlines, and pay great attention to detail with excellent follow through.
· Conduct research, analyze information, summarize findings, and make recommendations.
· Model and promote organizational values and participate as a key strategic partner in the organization.
· Demonstrate commitment to diversity and inclusion, values perspectives, and contributions by all.
· Work with diverse personalities with a wide variety of cultural and professional backgrounds and experiences including Commissioners, staff, public agency partners, and community partners.
· Effectively partner with other organizations, including school districts, County departments, community-based organizations, and grassroots efforts, to develop projects, identify needed resources, and define key outcomes and milestones, ensure that appropriate monitoring and evaluation processes are established to support learning, and meet goals.
· Work closely with contractors to achieve desired impact of grants by conducting site visits, providing technical guidance, convening meetings of key stakeholders, and by applying and monitoring performance measures.
· Prepare and deliver formal and informal presentations at venues such as public meetings, conferences, workgroups, and events.
· Plan, develop and manage budgets; ability to manage multiple private and public funding streams with varying requirements; demonstrated ability to understand and use financial reports to monitor and manage program budgets.
· Conduct research on potential funding opportunities and collaborative partnerships and complete grant applications through a variety of funding streams.
· Public or non-profit procurement, contracting, and grant monitoring processes.
· Early childhood, child development, and the early intervention system of services in California.
This job description describes the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties and expectations required of the position. Management reserves the right to add, modify, change, or rescind duties, responsibilities, and activities of the position.
Minimum Education and Experience Requirements
A master’s degree from an accredited college or university in Education, Early Childhood Mental Health, Psychology, Social Welfare, or a closely related human services field and a minimum of 5 years of experience in program design, implementation, policy, or research related to the above fields.
OR
A bachelor’s degree from an accredited college or university in the above listed fields and 7 years of experience in program design and monitoring, policy, or research related to those fields.
Must possess a valid California driver’s license and automobile insurance continuously throughout employment.
First 5 Contra Costa COVID-19 Vaccination policy
First 5 Contra Costa prioritizes the health and safety of our staff and has adopted the county’s COVID-19 vaccination policy for all employees. To be compliant with this policy, all new staff members shall be required to provide proof of their vaccination status or exemption required documentation at the start of their employment.
Preferred, not required.
· Spanish fluency, both oral and written, is highly preferred.
· Experience working or living in Contra Costa County or the Bay Area.
Salary and Benefits
The salary schedule is a 5 (five step structure): $121,864.00 to $148,126.00. First 5 Contra Costa offers a comprehensive benefits package.
How to Apply
Please submit your resume, a professional writing sample, and a brief letter of introduction that summarizes why you are ideally suited to this position. Incomplete submissions will not be considered.
Electronic submissions should include Early Childhood Program Officer EI in the subject line and be sent to HR@first5coco.org .
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
Environmental Conditions
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also occasionally work in the field and may be exposed to cold and hot temperatures, and inclement weather conditions.
First 5 Contra Costa is an Equal Opportunity Employer.
First 5 Contra Costa is committed to providing a diverse and inclusive work environment for employees and welcomes applicants of all backgrounds. First 5 Contra Costa does not discriminate on the basis of race, religion (including religious dress or grooming), creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions) or gender, national origin, ethnicity, ancestry, citizenship, age, physical or mental disabilities, color, marital status, registered domestic partner status, sexual orientation, gender identity or gender expression, genetic information, medical condition, or any other basis protected by applicable law.
Federal Reserve Board
Washington, District of Columbia
DESCRIPTION/RESPONSIBILITIES: I. JOB SPECIFIC DUTIES AND RESPONSIBILITIES: 1) Reporting to the associate director, the assistant director oversees the activities of the administrative section and is responsible for working closely with the division’s senior leadership team. Provides leadership and support to section chiefs in managing section resources to address the ongoing needs of the division and to assure high-quality completion of section responsibilities and critical work demands. Areas of focus include administration and program management; budget and resource management; communications and employee engagement; and coordination of diversity and inclusion efforts. 2) Oversees division-level initiatives and programs related to human capital, financial management, performance management, logistics, and overall organizational efficiency and effectiveness. Manages the communication, coordination, and prioritization of those programs to support and inform division staff. Works closely with other divisions in considering practices and policies that effect similar jobs within the economics community or across the Board. 3) Provides leadership, guidance, and direction to a team of professionals in the administration section. This section provides strategic and routine support in the areas of human capital, financial management, procurement, project and program management, performance review and reporting, communications, and other general administrative support. 4) Works closely with the senior leadership team, other officers, and other divisions to guide strategies and initiatives to enhance diversity and inclusion, talent development, employee engagement, performance management and compensation, and other aspects of organizational culture and values. 5) Supports the division’s senior officers by providing information and analysis on administrative topics and policy interpretation and by contributing to the strategic direction of the division and the achievement of its objectives and priorities. Provides intellectual leadership on all operational issues and division management programs. 6) Partners with the senior leadership team and the deputy associate director for technology and data to ensure alignment, integration and communication of initiatives and programs, as needed, to support the needs and responsibilities of the division’s research, analytic, operational, and technical communities. 7) Engage in enterprise-level activities in the areas of expertise, representing the division’s business needs in the formation of Board policies, programs, and strategic discussions. Build strong working relationships with colleagues in the division and in partner divisions at the Board. Represent the division, the Board, or the System, on committees or in meetings with other divisions, the Reserve Banks, other agencies, professional conferences, or other outside groups. II. DIVISION SPECIFIC REQUIREMENTS: The assistant director oversees the activities of the administrative section and is responsible for working closely with the division’s senior leadership team providing leadership and strategic direction to the division. The individual is a broad conceptual thinker with a practical orientation and an ability to translate complex concepts into applied advice and practice. The individual has strong analytical and problem-solving skills, excellent written and oral communications skills, and excellent management and leadership abilities. Much of the work of FS is conducted by teams of staff from other divisions and reserve banks. As a result, it is critical for officers in FS to promote close and effective working relationships among staff working together as a team. As an officer in the FS division, the individual will: support the division’s diversity, equity, and inclusion objectives and focus on maximizing the contribution, development, and accountability of all staff in the division; facilitate the strongest contributions of others by distributing authority, responsibility, and decision-making widely, providing feedback, and encouraging initiative and creativity; create a work environment in which it is safe to speak, and everyone’s voice is heard, and in which every employee is being valued, without bias, preference, or prejudice; ensure that the staff’s work is aligned with our principals, priorities and the division’s strategic objectives, including those related to diversity, equity and inclusion; explain to staff how their work fits into the bigger picture. Employment is also contingent upon meeting the Board’s requirements for accessing information relevant to the job and the completion and satisfactory adjudication of relevant background investigations. This position is located in Washington DC. Employees are expected to spend a minimum of 2 days per week onsite, subject to change. Relocation assistance is available. Some travel within the United States might be required. III. KNOWLEDGE/SKILL/EDUCATION REQUIREMENTS: 1) Bachelor’s degree or equivalent professional experience in communications, economics, finance, business management, public administration, human resources, organizational leadership and development, or a related field. Advanced degree preferred. 2) Substantial knowledge of policies, procedures, and processes in the areas of human resources, administration, and financial management. In particular, the candidate should have a minimum of 8 years of professional experience and a proven track record in some or all of the following areas at the Board or similar organization: • Administration and operations • Human resource management, including recruiting and retention strategy, performance management, and professional development • Financial management, including budget execution and forecasting • Strategic communications 3) Two or more years leading people, including setting development strategy, establishing aligned performance expectations, and providing clear and actionable feedback. 4) Strategic thinker with demonstrated strong project execution and project management capabilities, analytical skills, political savvy, and conflict mediation skills. 5) Demonstrated experience and commitment to fostering collaboration and employee engagement. 6) Ability to lead and manage staff and projects effectively, set priorities, assess performance, guide staff development and make budgetary recommendations. 7) Ability to balance competing interests among a variety of clients and readily readjust priorities to respond to pressing and changing client demands. Must be able to anticipate and meet the clients’ needs while maintaining high-quality end products. 8) Exceptional organizational savvy and agility as demonstrated by ability to manage across organizational boundaries, building high performing teams, diminishing organizational silos, strengthening teams, and facilitating effective group and team dynamics 9) Requires the ability to communicate effectively, both orally and in writing, with all levels of staff and management. IV. OFFICER SPECIFIC POSITION RESPONSIBILITIES: 1) Acts as responsible steward to the function(s), Division, and Board by demonstrating proficiency in the Board’s espoused competencies. 2) Balances and mitigates key organizational and functional risks where appropriate, and develops and executes sustainable risk mitigation strategies. 3) Fosters a continuous learning culture. 4) Exercises appropriate judgement and decision-making in complex situations. 5) Demonstrates innovation and thought leadership relevant to future-state organizational and functional people strategies. 6) Demonstrates strong leadership and management skills aligned to the Board’s espoused values. 7) Keeps skills and knowledge current and aligned to best practices relative to key rules, regulations, and policies, as well as economic, political, and social trends that affect the organization. Understands near-term and long-term needs for the organization and determines how operations should be positioned to meet such needs. 8) Demonstrates proficiency in political savvy, organizational savvy, and interpersonal communication skills. V. BOARD COMPETENCIES: 1) Decision Quality: Makes timely, thoughtful, strategic decisions 2) Learning Agility: Takes responsibility for building organizational agility 3) Drive for Excellence: Delivers results by developing shared vision and direction for the organization 4) Perspective and Strategic Agility: Leads and acts with the future in mind 5) Collaborative Relationships: Sets the tone for collaborative organization 6) Effective Communication: Effectively speaks and acts on behalf of the Board VI. PERSONAL RELATIONSHIPS: 1) Has frequent contact with members of the Board, both in discussions and through memoranda, regarding matters pertaining to area(s) of responsibility. 2) Has frequent contact with senior staff and other professionals in the division, elsewhere at the Board, and the Reserve Banks regarding matters pertaining to area(s) of responsibility. 3) Has regular contact with all staff in the function(s) to stay connected to the pulse of the division, provide leadership, and act as a role model. 4) Has frequent contact with individuals from other federal agencies, international organizations, and in the private sector regarding the subject matters in area(s) of responsibilities. VII. INTERNAL MANAGEMENT RESPONSIBILITIES 1) Provides guidance, coaching, and feedback to, and conducts performance reviews for managers and other direct reports, and ensures same is provided to all function staff. 2) Responsible for accomplishing approved program objectives for area(s) of responsibility within the financial and staffing resources allocated by the Board and the division's senior management. 3) Participates in the development of the division’s strategic plan, goals, and budget. Recommends program objectives and their priorities for area(s) of responsibility. 4) Recommends personnel actions involving promotions, reclassifications, merit increases, and reassignments or separations in area(s) of responsibility. VIII. POSITION DEMANDS: 1) Ability to exercise independent and sound judgment in establishing objectives for assigned area(s) of responsibility that provide support and services for the division’s and Board’s missions. 2) Ability to translate customer service and organizational development theories and best practices into effective strategies for adoption in area(s) of responsibility to achieve and maintain high levels of customer service. 3) Ability to communicate effectively, both orally and in writing, to the Board and individual members thereof, senior Board staff, other Board and Reserve Bank staff: and staff at other government agencies and in the private sector on complex and technical matters. 4) Ability to be an effective spokesperson and advocate for the Board and the division in outside contacts, which may involve significant business dealings. 5) Ability to operate under pressure to meet deadlines accurately and in a timely manner.
Jan 04, 2024
Full time
DESCRIPTION/RESPONSIBILITIES: I. JOB SPECIFIC DUTIES AND RESPONSIBILITIES: 1) Reporting to the associate director, the assistant director oversees the activities of the administrative section and is responsible for working closely with the division’s senior leadership team. Provides leadership and support to section chiefs in managing section resources to address the ongoing needs of the division and to assure high-quality completion of section responsibilities and critical work demands. Areas of focus include administration and program management; budget and resource management; communications and employee engagement; and coordination of diversity and inclusion efforts. 2) Oversees division-level initiatives and programs related to human capital, financial management, performance management, logistics, and overall organizational efficiency and effectiveness. Manages the communication, coordination, and prioritization of those programs to support and inform division staff. Works closely with other divisions in considering practices and policies that effect similar jobs within the economics community or across the Board. 3) Provides leadership, guidance, and direction to a team of professionals in the administration section. This section provides strategic and routine support in the areas of human capital, financial management, procurement, project and program management, performance review and reporting, communications, and other general administrative support. 4) Works closely with the senior leadership team, other officers, and other divisions to guide strategies and initiatives to enhance diversity and inclusion, talent development, employee engagement, performance management and compensation, and other aspects of organizational culture and values. 5) Supports the division’s senior officers by providing information and analysis on administrative topics and policy interpretation and by contributing to the strategic direction of the division and the achievement of its objectives and priorities. Provides intellectual leadership on all operational issues and division management programs. 6) Partners with the senior leadership team and the deputy associate director for technology and data to ensure alignment, integration and communication of initiatives and programs, as needed, to support the needs and responsibilities of the division’s research, analytic, operational, and technical communities. 7) Engage in enterprise-level activities in the areas of expertise, representing the division’s business needs in the formation of Board policies, programs, and strategic discussions. Build strong working relationships with colleagues in the division and in partner divisions at the Board. Represent the division, the Board, or the System, on committees or in meetings with other divisions, the Reserve Banks, other agencies, professional conferences, or other outside groups. II. DIVISION SPECIFIC REQUIREMENTS: The assistant director oversees the activities of the administrative section and is responsible for working closely with the division’s senior leadership team providing leadership and strategic direction to the division. The individual is a broad conceptual thinker with a practical orientation and an ability to translate complex concepts into applied advice and practice. The individual has strong analytical and problem-solving skills, excellent written and oral communications skills, and excellent management and leadership abilities. Much of the work of FS is conducted by teams of staff from other divisions and reserve banks. As a result, it is critical for officers in FS to promote close and effective working relationships among staff working together as a team. As an officer in the FS division, the individual will: support the division’s diversity, equity, and inclusion objectives and focus on maximizing the contribution, development, and accountability of all staff in the division; facilitate the strongest contributions of others by distributing authority, responsibility, and decision-making widely, providing feedback, and encouraging initiative and creativity; create a work environment in which it is safe to speak, and everyone’s voice is heard, and in which every employee is being valued, without bias, preference, or prejudice; ensure that the staff’s work is aligned with our principals, priorities and the division’s strategic objectives, including those related to diversity, equity and inclusion; explain to staff how their work fits into the bigger picture. Employment is also contingent upon meeting the Board’s requirements for accessing information relevant to the job and the completion and satisfactory adjudication of relevant background investigations. This position is located in Washington DC. Employees are expected to spend a minimum of 2 days per week onsite, subject to change. Relocation assistance is available. Some travel within the United States might be required. III. KNOWLEDGE/SKILL/EDUCATION REQUIREMENTS: 1) Bachelor’s degree or equivalent professional experience in communications, economics, finance, business management, public administration, human resources, organizational leadership and development, or a related field. Advanced degree preferred. 2) Substantial knowledge of policies, procedures, and processes in the areas of human resources, administration, and financial management. In particular, the candidate should have a minimum of 8 years of professional experience and a proven track record in some or all of the following areas at the Board or similar organization: • Administration and operations • Human resource management, including recruiting and retention strategy, performance management, and professional development • Financial management, including budget execution and forecasting • Strategic communications 3) Two or more years leading people, including setting development strategy, establishing aligned performance expectations, and providing clear and actionable feedback. 4) Strategic thinker with demonstrated strong project execution and project management capabilities, analytical skills, political savvy, and conflict mediation skills. 5) Demonstrated experience and commitment to fostering collaboration and employee engagement. 6) Ability to lead and manage staff and projects effectively, set priorities, assess performance, guide staff development and make budgetary recommendations. 7) Ability to balance competing interests among a variety of clients and readily readjust priorities to respond to pressing and changing client demands. Must be able to anticipate and meet the clients’ needs while maintaining high-quality end products. 8) Exceptional organizational savvy and agility as demonstrated by ability to manage across organizational boundaries, building high performing teams, diminishing organizational silos, strengthening teams, and facilitating effective group and team dynamics 9) Requires the ability to communicate effectively, both orally and in writing, with all levels of staff and management. IV. OFFICER SPECIFIC POSITION RESPONSIBILITIES: 1) Acts as responsible steward to the function(s), Division, and Board by demonstrating proficiency in the Board’s espoused competencies. 2) Balances and mitigates key organizational and functional risks where appropriate, and develops and executes sustainable risk mitigation strategies. 3) Fosters a continuous learning culture. 4) Exercises appropriate judgement and decision-making in complex situations. 5) Demonstrates innovation and thought leadership relevant to future-state organizational and functional people strategies. 6) Demonstrates strong leadership and management skills aligned to the Board’s espoused values. 7) Keeps skills and knowledge current and aligned to best practices relative to key rules, regulations, and policies, as well as economic, political, and social trends that affect the organization. Understands near-term and long-term needs for the organization and determines how operations should be positioned to meet such needs. 8) Demonstrates proficiency in political savvy, organizational savvy, and interpersonal communication skills. V. BOARD COMPETENCIES: 1) Decision Quality: Makes timely, thoughtful, strategic decisions 2) Learning Agility: Takes responsibility for building organizational agility 3) Drive for Excellence: Delivers results by developing shared vision and direction for the organization 4) Perspective and Strategic Agility: Leads and acts with the future in mind 5) Collaborative Relationships: Sets the tone for collaborative organization 6) Effective Communication: Effectively speaks and acts on behalf of the Board VI. PERSONAL RELATIONSHIPS: 1) Has frequent contact with members of the Board, both in discussions and through memoranda, regarding matters pertaining to area(s) of responsibility. 2) Has frequent contact with senior staff and other professionals in the division, elsewhere at the Board, and the Reserve Banks regarding matters pertaining to area(s) of responsibility. 3) Has regular contact with all staff in the function(s) to stay connected to the pulse of the division, provide leadership, and act as a role model. 4) Has frequent contact with individuals from other federal agencies, international organizations, and in the private sector regarding the subject matters in area(s) of responsibilities. VII. INTERNAL MANAGEMENT RESPONSIBILITIES 1) Provides guidance, coaching, and feedback to, and conducts performance reviews for managers and other direct reports, and ensures same is provided to all function staff. 2) Responsible for accomplishing approved program objectives for area(s) of responsibility within the financial and staffing resources allocated by the Board and the division's senior management. 3) Participates in the development of the division’s strategic plan, goals, and budget. Recommends program objectives and their priorities for area(s) of responsibility. 4) Recommends personnel actions involving promotions, reclassifications, merit increases, and reassignments or separations in area(s) of responsibility. VIII. POSITION DEMANDS: 1) Ability to exercise independent and sound judgment in establishing objectives for assigned area(s) of responsibility that provide support and services for the division’s and Board’s missions. 2) Ability to translate customer service and organizational development theories and best practices into effective strategies for adoption in area(s) of responsibility to achieve and maintain high levels of customer service. 3) Ability to communicate effectively, both orally and in writing, to the Board and individual members thereof, senior Board staff, other Board and Reserve Bank staff: and staff at other government agencies and in the private sector on complex and technical matters. 4) Ability to be an effective spokesperson and advocate for the Board and the division in outside contacts, which may involve significant business dealings. 5) Ability to operate under pressure to meet deadlines accurately and in a timely manner.
Administrative Assistant Floater (USAO-Miami)
Location: 99 NE 4th Street, Miami, FL (On-site)
Status: Full-time
Position Description
This position will perform a variety of administrative tasks for the Administrative Division (Administration, Fiscal/Budget, Procurement, Docket, IT and Human Resources) in support of our customer, the United States Attorney's Office (USAO).
Required Qualifications:
Must have completed at least 100 credit hours of college level courses.
Qualified typist (40 words per minute)
Experience in administrative, professional, investigative, technical, or other responsible work related to a broad range of fields including, but not limited to, personnel management, funds management, management analysis, procurement, contract management, data processing, property management, space management, travel and transportation management, public information, office management, safety and security.
At least two years' specific experience in one of the above-listed fields appropriate to the position being filled.
United States citizenship is required for this position.
Must be able to obtain/maintain a Department of Justice (DOJ) security clearance.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Generates reports for travel and procurement through automated system.
Prepares variety of fiscal, procurement and human resources documents through use of computer.
Maintains scheduling calendar for media room usage.
Produces a variety of written documents utilizing varied and advanced word processing software functions, working from handwritten draft, edited copy, or electronic files created by another staff member.
Provides support and manages documents related to transit program.
Provides automated support to Administrative Officer, Deputy Administrative Officer, Supervisory
Administrative Services Specialist and Human Resources Officer, using a personal computer for word processing, database management, fax machines, knowledge or skill in preparing spreadsheets, prepares mass mailings, ensuring labels (addresses) are correct.
Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
Must have ability to operate switchboard and route incoming calls to staff members or take messages as appropriate, and place outgoing calls, relate to the public in a professional manner with clear and understandable language, greet vendors, customers, and visitors.
Makes recurring and special messenger trips as necessary, sorts and arranges material for filing and files material in alphabetical, numerical or chronological order.
Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., copy enlargement and reduction. Skill in operating a computer terminal, personal computer, and electronic typewriter.
Performs data entry duties. Services as back-up for T & A Clerk.
Issues funding numbers for approved litigation and purchase requests.
Inputs into financial system pertinent data for approved litigation and purchase requests.
Responsible for inputting and managing the personal information data of invitational travelers in the USAO travel system.
Research court documents and determines appropriate data for insertion in the USAO case management system managed by IT/Docket Section. Accuracy is required for generation of statistical reports.
Acts as enroller and activator for the creation and issuance of official HSPD-12 PIV cards for access to facilities and personal computers.
Must be knowledgeable in the policies of procurement and fiscal processes, security, human resources file management, and case file management in order to perform assigned tasks with great accuracy.
Provides customer service and telephone coverage for the Executive Division.
Work Conditions:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/3109379-446788
Oct 26, 2023
Full time
Administrative Assistant Floater (USAO-Miami)
Location: 99 NE 4th Street, Miami, FL (On-site)
Status: Full-time
Position Description
This position will perform a variety of administrative tasks for the Administrative Division (Administration, Fiscal/Budget, Procurement, Docket, IT and Human Resources) in support of our customer, the United States Attorney's Office (USAO).
Required Qualifications:
Must have completed at least 100 credit hours of college level courses.
Qualified typist (40 words per minute)
Experience in administrative, professional, investigative, technical, or other responsible work related to a broad range of fields including, but not limited to, personnel management, funds management, management analysis, procurement, contract management, data processing, property management, space management, travel and transportation management, public information, office management, safety and security.
At least two years' specific experience in one of the above-listed fields appropriate to the position being filled.
United States citizenship is required for this position.
Must be able to obtain/maintain a Department of Justice (DOJ) security clearance.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Generates reports for travel and procurement through automated system.
Prepares variety of fiscal, procurement and human resources documents through use of computer.
Maintains scheduling calendar for media room usage.
Produces a variety of written documents utilizing varied and advanced word processing software functions, working from handwritten draft, edited copy, or electronic files created by another staff member.
Provides support and manages documents related to transit program.
Provides automated support to Administrative Officer, Deputy Administrative Officer, Supervisory
Administrative Services Specialist and Human Resources Officer, using a personal computer for word processing, database management, fax machines, knowledge or skill in preparing spreadsheets, prepares mass mailings, ensuring labels (addresses) are correct.
Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
Must have ability to operate switchboard and route incoming calls to staff members or take messages as appropriate, and place outgoing calls, relate to the public in a professional manner with clear and understandable language, greet vendors, customers, and visitors.
Makes recurring and special messenger trips as necessary, sorts and arranges material for filing and files material in alphabetical, numerical or chronological order.
Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., copy enlargement and reduction. Skill in operating a computer terminal, personal computer, and electronic typewriter.
Performs data entry duties. Services as back-up for T & A Clerk.
Issues funding numbers for approved litigation and purchase requests.
Inputs into financial system pertinent data for approved litigation and purchase requests.
Responsible for inputting and managing the personal information data of invitational travelers in the USAO travel system.
Research court documents and determines appropriate data for insertion in the USAO case management system managed by IT/Docket Section. Accuracy is required for generation of statistical reports.
Acts as enroller and activator for the creation and issuance of official HSPD-12 PIV cards for access to facilities and personal computers.
Must be knowledgeable in the policies of procurement and fiscal processes, security, human resources file management, and case file management in order to perform assigned tasks with great accuracy.
Provides customer service and telephone coverage for the Executive Division.
Work Conditions:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/3109379-446788
The Camera Culture group focuses on making the invisible visible—inside our bodies, around us, and beyond—for health, work, and connection. The goal is to create an entirely new class of computational and sensory platforms that have an understanding of the world that far exceeds human ability and produce meaningful abstractions that are well within human comprehensibility.
The Administrative Assistant will manage complex administrative matters for the Camera Culture research group and associate director of the Media Lab, Ramesh Raskar, function as a high-level coordinator of the Decentralized Society + Web3 Project, and serve as an information resource on all projects and productions.
The Media Lab is currently working on a hybrid work schedule - 60% on campus in Cambridge, 40% remote.
Project Coordination 50% (20 hours per week)
Support the Decentralized Society + Web3 Project under the direction of Ramesh Raskar, Alex 'Sandy' Pentland, Neha Narula focusing on three emerging areas: (1) digital currencies, (2) decentralized AI, and (3) computational privacy and security.
● Develop integrated project plans and archives;
● Coordinate logistics including budgets, contracts, timelines, reporting, and liaising with partners;
● Manage, organize, and execute large (200+) to small (10-20) events for innovators, students, alumni, and distinguished guests; solicit competitive bids and negotiate contract/pricing with vendors.
● provide administrative and production assistance for academic course;
● Ensure all messaging and visuals are consistent and tailored for intended audience; draft and/or edit communications, including event invitations, newsletter, social media content, and emails, take rough drafts of blogs and bring them to a version suitable for final edits, and explain fundraising aspect of participation in projects to keep sponsor companies informed of group activities;
● Write reports, including post-meeting write ups and follow ups, create slides for presentations for external partners and internal meetings;
Administrative Support for Camera Culture 50% (20 hours per week)
Financial 25%
● Manage day-to-day spending for group according Media Lab Finance and MIT procedure and compliance policy, such as
○ reconciliations of expenses, expense reimbursements, complex purchase orders and contracts, independent contractor coordination, Financial Review & Control (FRC) reports, accounts payables, maintain all records, invoices, receipts, and the like according to MIT’s record retention policy, etc.;
○ Responsible for use of MIT Procurement and Travel credit cards for group according to Media Lab Finance and MIT procedure and compliance policy;
● Initiate PIPI form for grant applications
● Work with the Fiscal Officer to review budgets and spending regularly.
Administrative 25%
● Schedule and coordinate PI and group calendars; including monitoring deadlines and important events;
● Coordinate travel logistics, reservations, detailed travel itineraries and coordinate/process reimbursement for travel expenses;
● Coordinating and arranging meetings, workshops, conferences to include: logistics such as securing space, initiating and coordinating online conferencing, catering set up and breakdown, scheduling, workshop materials ordering and shipping, support event activities and such;
● Maintain, update, and ensure group’s team and project web pages are up to date;
● Draft, proofread and edit documents, such as letters of recommendation;
● Coordinating and facilitating communications (in-person, virtual, telephone, etc.) and meetings with collaborators, both domestic and international.
● Serve as an information resource for group members;
● Maintain records and contacts related to UROP (Undergraduate Research Opportunities Program), and other affiliated staff;
● Supports onboarding activities for new group members such as keys, mailing lists, etc.
● Handling general office duties as needed and assigned.
Qualifications & Skills:
REQUIRED:
● High School diploma or equivalent;
● Five years’ experience as an administrative assistant or related experience;
● Excellent organizational and verbal and written communication skills;
● Ability to work collaboratively and effectively with a creative and diverse group of people including researchers, students, corporate sponsors, and administrators;
● Strong organizational and customer service skills;
● Effective communicator with excellent verbal and written communications skills;
● Exercises discretion, diplomacy, and tact;
● Adept at using communication tools such as Slack;
● Excellent computer skills including proficiency with Google Workspace, and comfortable learning new software.
PREFERRED:
● Associate or Bachelor's degree
● MIT business apps: Microsoft Office, SAPgui, Concur, Google Workspace, Dropbox
This is a full-time hybrid position working at least three days on campus, including Wednesdays.
This is a one-year appointment, with the possibility of extension based on funding and the course of the research.
Application material must include a cover letter.
To apply, please visit MIT's careers at https://hr.mit.edu/careers and search for job ID number #22870
Jul 13, 2023
Full time
The Camera Culture group focuses on making the invisible visible—inside our bodies, around us, and beyond—for health, work, and connection. The goal is to create an entirely new class of computational and sensory platforms that have an understanding of the world that far exceeds human ability and produce meaningful abstractions that are well within human comprehensibility.
The Administrative Assistant will manage complex administrative matters for the Camera Culture research group and associate director of the Media Lab, Ramesh Raskar, function as a high-level coordinator of the Decentralized Society + Web3 Project, and serve as an information resource on all projects and productions.
The Media Lab is currently working on a hybrid work schedule - 60% on campus in Cambridge, 40% remote.
Project Coordination 50% (20 hours per week)
Support the Decentralized Society + Web3 Project under the direction of Ramesh Raskar, Alex 'Sandy' Pentland, Neha Narula focusing on three emerging areas: (1) digital currencies, (2) decentralized AI, and (3) computational privacy and security.
● Develop integrated project plans and archives;
● Coordinate logistics including budgets, contracts, timelines, reporting, and liaising with partners;
● Manage, organize, and execute large (200+) to small (10-20) events for innovators, students, alumni, and distinguished guests; solicit competitive bids and negotiate contract/pricing with vendors.
● provide administrative and production assistance for academic course;
● Ensure all messaging and visuals are consistent and tailored for intended audience; draft and/or edit communications, including event invitations, newsletter, social media content, and emails, take rough drafts of blogs and bring them to a version suitable for final edits, and explain fundraising aspect of participation in projects to keep sponsor companies informed of group activities;
● Write reports, including post-meeting write ups and follow ups, create slides for presentations for external partners and internal meetings;
Administrative Support for Camera Culture 50% (20 hours per week)
Financial 25%
● Manage day-to-day spending for group according Media Lab Finance and MIT procedure and compliance policy, such as
○ reconciliations of expenses, expense reimbursements, complex purchase orders and contracts, independent contractor coordination, Financial Review & Control (FRC) reports, accounts payables, maintain all records, invoices, receipts, and the like according to MIT’s record retention policy, etc.;
○ Responsible for use of MIT Procurement and Travel credit cards for group according to Media Lab Finance and MIT procedure and compliance policy;
● Initiate PIPI form for grant applications
● Work with the Fiscal Officer to review budgets and spending regularly.
Administrative 25%
● Schedule and coordinate PI and group calendars; including monitoring deadlines and important events;
● Coordinate travel logistics, reservations, detailed travel itineraries and coordinate/process reimbursement for travel expenses;
● Coordinating and arranging meetings, workshops, conferences to include: logistics such as securing space, initiating and coordinating online conferencing, catering set up and breakdown, scheduling, workshop materials ordering and shipping, support event activities and such;
● Maintain, update, and ensure group’s team and project web pages are up to date;
● Draft, proofread and edit documents, such as letters of recommendation;
● Coordinating and facilitating communications (in-person, virtual, telephone, etc.) and meetings with collaborators, both domestic and international.
● Serve as an information resource for group members;
● Maintain records and contacts related to UROP (Undergraduate Research Opportunities Program), and other affiliated staff;
● Supports onboarding activities for new group members such as keys, mailing lists, etc.
● Handling general office duties as needed and assigned.
Qualifications & Skills:
REQUIRED:
● High School diploma or equivalent;
● Five years’ experience as an administrative assistant or related experience;
● Excellent organizational and verbal and written communication skills;
● Ability to work collaboratively and effectively with a creative and diverse group of people including researchers, students, corporate sponsors, and administrators;
● Strong organizational and customer service skills;
● Effective communicator with excellent verbal and written communications skills;
● Exercises discretion, diplomacy, and tact;
● Adept at using communication tools such as Slack;
● Excellent computer skills including proficiency with Google Workspace, and comfortable learning new software.
PREFERRED:
● Associate or Bachelor's degree
● MIT business apps: Microsoft Office, SAPgui, Concur, Google Workspace, Dropbox
This is a full-time hybrid position working at least three days on campus, including Wednesdays.
This is a one-year appointment, with the possibility of extension based on funding and the course of the research.
Application material must include a cover letter.
To apply, please visit MIT's careers at https://hr.mit.edu/careers and search for job ID number #22870
SUMMARY:
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Business Finance Officer I. This person will be responsible for contributing to the production and execution of reporting in accordance with federal, state, county and department requirements.
The ideal candidate will have strong analytical skills with a keen attention to detail, and experience with Oracle EBS or other similar financial software, extensive experience using Microsoft Excel and other quantitative tools for revenue, expenditure, and operations monitoring.
JOB DUTIES:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
Create and maintain operational performance and financial policy compliance tracking tools and monitoring systems using MS Excel or similar tools.
Identify, research, and report financial and operational variances from standard procedures and processes.
Collaborate with staff to ensure compliance with operational and fiscal reporting requirements and internal control procedures.
Compile, review, and archive documentation necessary for audits and inquiries.
Assist with procurement, contract, and grant administration duties.
Communicate grant program developments to the team.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Minimum Qualifications:
Ability to use knowledge, skills, techniques, and systems to define, visualize, measure, control and report on processes with the goal to meet customer requirements.
Experience in gathering, evaluating, and documenting technical data.
Experience in gathering, analyzing, and presenting financial information using Microsoft Excel.
Ability to organize and prioritize accounting projects with minimal supervision.
Experience in performing routine analytical and technical duties within established parameters.
Ability to build respectful and productive relationships with internal colleagues and external clients; establish and maintain effective working relationships and offer high level of customer service to all stakeholders.
Advanced experience with Microsoft Office Suite with an emphasis in Excel.
Strong written and verbal communication skills.
Desired Qualifications:
Advanced knowledge of grants management, accounting, audit, and public sector budgeting.
Experience in managing the fiscal and contractual aspects of a federal or state grant/contract.
Basic knowledge of accounting principles and practices.
Experience with Oracle EBS or other similar financial systems and MS Access.
Extensive excel capabilities with proven ability to develop complex financial spreadsheets, budgets, and reports.
Demonstrated attention to details.
Excel Certification.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of January 2nd 2023.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants.
WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible.
FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume .
SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted.
UNION MEMBERSHIP: Non-represented
For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov
Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will be performed predominantly by teleworking; complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.) Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Dec 13, 2022
Full time
SUMMARY:
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Business Finance Officer I. This person will be responsible for contributing to the production and execution of reporting in accordance with federal, state, county and department requirements.
The ideal candidate will have strong analytical skills with a keen attention to detail, and experience with Oracle EBS or other similar financial software, extensive experience using Microsoft Excel and other quantitative tools for revenue, expenditure, and operations monitoring.
JOB DUTIES:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
Create and maintain operational performance and financial policy compliance tracking tools and monitoring systems using MS Excel or similar tools.
Identify, research, and report financial and operational variances from standard procedures and processes.
Collaborate with staff to ensure compliance with operational and fiscal reporting requirements and internal control procedures.
Compile, review, and archive documentation necessary for audits and inquiries.
Assist with procurement, contract, and grant administration duties.
Communicate grant program developments to the team.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Minimum Qualifications:
Ability to use knowledge, skills, techniques, and systems to define, visualize, measure, control and report on processes with the goal to meet customer requirements.
Experience in gathering, evaluating, and documenting technical data.
Experience in gathering, analyzing, and presenting financial information using Microsoft Excel.
Ability to organize and prioritize accounting projects with minimal supervision.
Experience in performing routine analytical and technical duties within established parameters.
Ability to build respectful and productive relationships with internal colleagues and external clients; establish and maintain effective working relationships and offer high level of customer service to all stakeholders.
Advanced experience with Microsoft Office Suite with an emphasis in Excel.
Strong written and verbal communication skills.
Desired Qualifications:
Advanced knowledge of grants management, accounting, audit, and public sector budgeting.
Experience in managing the fiscal and contractual aspects of a federal or state grant/contract.
Basic knowledge of accounting principles and practices.
Experience with Oracle EBS or other similar financial systems and MS Access.
Extensive excel capabilities with proven ability to develop complex financial spreadsheets, budgets, and reports.
Demonstrated attention to details.
Excel Certification.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of January 2nd 2023.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants.
WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible.
FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume .
SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted.
UNION MEMBERSHIP: Non-represented
For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov
Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will be performed predominantly by teleworking; complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.) Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Washington State Department of Health
Tumwater, WA
This is a full-time, permanent Management Analyst 3 position.
This IT Financial & Contract Analyst (MA3) position supports and contributes to the Information Technology Financial and Contracts Specialist (MA 5) position by managing the agency web conferencing solution subscription, providing cellular device account management, and providing research, gathering information, preparing routine data summaries and narrative reports, analyzing problems, and recommending solutions to OIT Leadership, Technology Operations CIO, Deputy CIO, and Leadership Team.
This position supports the overall Technology Operations financials which includes creating, reviewing, processing, and tracking of A19s, procurement requests, invoices, and contracts.
The duty station for this position is in Tumwater, WA. Due to the COVID-19 pandemic, telework (mobile-work) is currently expected. When approved to return, the incumbent is expected to report to the duty station for work activities. Partial telecommuting may be an option subject to supervisory approval. It is anticipated that the incumbent would be expected to report to the Tumwater duty station for work activities 1-2 days per month.
About Technology Operations
Technology Operations is the central organization within the Department of Health (DOH) that serves the Information Technology (IT), and innovation needs of almost 2,558 employees and 450 IT systems. DOH has four program divisions – Environmental Public Health, Disease Control and Health Statistics, Health Systems Quality Assurance, Prevention and Community Health – plus agency central administration. Technology Operations is led by the DOH Chief Information Officer (CIO) who reports to the agency Chief of Innovation and Technology.
Oct 04, 2022
Full time
This is a full-time, permanent Management Analyst 3 position.
This IT Financial & Contract Analyst (MA3) position supports and contributes to the Information Technology Financial and Contracts Specialist (MA 5) position by managing the agency web conferencing solution subscription, providing cellular device account management, and providing research, gathering information, preparing routine data summaries and narrative reports, analyzing problems, and recommending solutions to OIT Leadership, Technology Operations CIO, Deputy CIO, and Leadership Team.
This position supports the overall Technology Operations financials which includes creating, reviewing, processing, and tracking of A19s, procurement requests, invoices, and contracts.
The duty station for this position is in Tumwater, WA. Due to the COVID-19 pandemic, telework (mobile-work) is currently expected. When approved to return, the incumbent is expected to report to the duty station for work activities. Partial telecommuting may be an option subject to supervisory approval. It is anticipated that the incumbent would be expected to report to the Tumwater duty station for work activities 1-2 days per month.
About Technology Operations
Technology Operations is the central organization within the Department of Health (DOH) that serves the Information Technology (IT), and innovation needs of almost 2,558 employees and 450 IT systems. DOH has four program divisions – Environmental Public Health, Disease Control and Health Statistics, Health Systems Quality Assurance, Prevention and Community Health – plus agency central administration. Technology Operations is led by the DOH Chief Information Officer (CIO) who reports to the agency Chief of Innovation and Technology.
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Apr 19, 2022
Seasonal
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Information Technology Services Office (ITSO) within the Department of Ecology is looking to fill an Information Technology Procurement Specialist (Procurement & Supply Specialist 3) position. This position is located in our Headquarters Office in Lacey, WA . This position is eligible for a telework/in-office hybrid schedule. You will have the opportunity to telework the majority of your week, and live within a commutable distance to our Lacey office for in-person meetings and activities. In this role, you will be responsible and accountable for the procurement and reporting of technology equipment and software license renewals, agency wide. You will have direct input into procurement and purchasing of several million dollars of technology spent on an annual basis. You will identify, track and manage the contracts and service level agreements with the agency’s technology vendors. The mission of the Information Technology Services Office (ITSO) is to create and support useful technology services that adapt for the future and support Ecology’s mission. ITSO’s mission is realized by focusing on the following strategic objectives and outcomes:
Modeling behavior that demonstrates trust and integrity, accountability, and adherence to Ecology’s Core Competencies.
Engaging in continuous learning, process improvement and proactive communication with our business partners so that we deliver high quality services that leverage modern technical solutions and meet the business needs.
Advancing the Portfolio Management program for transparent decision-making, and mission driven prioritization.
Managing agency systems to ensure confidentiality, integrity, and availability by evaluating business need, cyber threats, risk, and maintainability, so that agency data is accurate and reliable.
Leading enterprise data management; promote agency defined data standards and industry best practices, architect technical systems integrations, and provide technical support for hardware and software tools allowing the agency to make data driven decisions.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of March 25, 2022 . In order to be considered for initial screening, please submit an application on or before March 24, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique? In this role, you will use a blend of business analysis and technology-vendor management skills. You will influence program managers, budget managers, and customers to make data driven decisions to ensure technology purchases align with statewide technology standards and purchasing policies. You will develop and continuously improve processes to collect, analyze and evaluate IT equipment usage data and recommend procurement strategies that are economical and benefit the agency. Activities include developing specifications for large, complex or unusual procurements projects such as major relocation projects, computer systems, and communications systems. What you will do:
Independently perform market analysis on highly complex purchasing projects and take appropriate procurement methodology action to ensure project goals are met.
Collect, analyze and evaluate supply and equipment usage data, managing and controlling the IT inventory for all technology hardware coming into and leaving the agency.
Track existing inventory, warranty replacement schedules, and new equipment purchases
Ensure technology software licenses are in compliance with software licensing agreements.
Work in collaboration with the ITSO staff who manage software and licensing processes; to support license compliance and contract auditing type documentation.
Design, create and publish reports/charts on various metrics as directed by management.
Understand and ensure agency IT procurements are in alignment with current and future IT infrastructure requirements
Submit equipment orders for desktop hardware and peripherals.
Receive and inventory, desktop hardware and peripherals.
Maintain tracking system for IT technicians to configure and deploy IT hardware and peripherals
Develop and continuously improve processes that ensure technology software requests have been properly vetted and are approved for use within Ecology
Maintain and update approved agency computer and component list
Ensure proper approvals are obtained for purchases, when purchases do not follow traditional Purchase Tracking System routing.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option 1:
Five (5) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Option 2:
An Associate of Arts degree in business administration, procurement, logistics or supply management or allied field; or one of the following professional certifications: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM) or other related certification.
AND
Three (3) years of full-time experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Option 3:
A Bachelor's degree or higher in business administration, procurement, logistics, supply management or allied field. AND One year of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Three (3) years of experience working in procurement of IT equipment, software, and services.
Three (3) years of experience working with IT vendors.
Analytical Thinker.
Experience conducting research.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Kristy Schreiner at: Kristy.Schreiner@ecy.wa.gov . Please do not contact Kristy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Mar 11, 2022
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Information Technology Services Office (ITSO) within the Department of Ecology is looking to fill an Information Technology Procurement Specialist (Procurement & Supply Specialist 3) position. This position is located in our Headquarters Office in Lacey, WA . This position is eligible for a telework/in-office hybrid schedule. You will have the opportunity to telework the majority of your week, and live within a commutable distance to our Lacey office for in-person meetings and activities. In this role, you will be responsible and accountable for the procurement and reporting of technology equipment and software license renewals, agency wide. You will have direct input into procurement and purchasing of several million dollars of technology spent on an annual basis. You will identify, track and manage the contracts and service level agreements with the agency’s technology vendors. The mission of the Information Technology Services Office (ITSO) is to create and support useful technology services that adapt for the future and support Ecology’s mission. ITSO’s mission is realized by focusing on the following strategic objectives and outcomes:
Modeling behavior that demonstrates trust and integrity, accountability, and adherence to Ecology’s Core Competencies.
Engaging in continuous learning, process improvement and proactive communication with our business partners so that we deliver high quality services that leverage modern technical solutions and meet the business needs.
Advancing the Portfolio Management program for transparent decision-making, and mission driven prioritization.
Managing agency systems to ensure confidentiality, integrity, and availability by evaluating business need, cyber threats, risk, and maintainability, so that agency data is accurate and reliable.
Leading enterprise data management; promote agency defined data standards and industry best practices, architect technical systems integrations, and provide technical support for hardware and software tools allowing the agency to make data driven decisions.
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing.
Application Timeline: This position will remain open until filled, with an initial screening date of March 25, 2022 . In order to be considered for initial screening, please submit an application on or before March 24, 2022 . The agency reserves the right to make an appointment any time after the initial screening date.
Duties
What makes this role unique? In this role, you will use a blend of business analysis and technology-vendor management skills. You will influence program managers, budget managers, and customers to make data driven decisions to ensure technology purchases align with statewide technology standards and purchasing policies. You will develop and continuously improve processes to collect, analyze and evaluate IT equipment usage data and recommend procurement strategies that are economical and benefit the agency. Activities include developing specifications for large, complex or unusual procurements projects such as major relocation projects, computer systems, and communications systems. What you will do:
Independently perform market analysis on highly complex purchasing projects and take appropriate procurement methodology action to ensure project goals are met.
Collect, analyze and evaluate supply and equipment usage data, managing and controlling the IT inventory for all technology hardware coming into and leaving the agency.
Track existing inventory, warranty replacement schedules, and new equipment purchases
Ensure technology software licenses are in compliance with software licensing agreements.
Work in collaboration with the ITSO staff who manage software and licensing processes; to support license compliance and contract auditing type documentation.
Design, create and publish reports/charts on various metrics as directed by management.
Understand and ensure agency IT procurements are in alignment with current and future IT infrastructure requirements
Submit equipment orders for desktop hardware and peripherals.
Receive and inventory, desktop hardware and peripherals.
Maintain tracking system for IT technicians to configure and deploy IT hardware and peripherals
Develop and continuously improve processes that ensure technology software requests have been properly vetted and are approved for use within Ecology
Maintain and update approved agency computer and component list
Ensure proper approvals are obtained for purchases, when purchases do not follow traditional Purchase Tracking System routing.
Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option 1:
Five (5) years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Option 2:
An Associate of Arts degree in business administration, procurement, logistics or supply management or allied field; or one of the following professional certifications: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM) or other related certification.
AND
Three (3) years of full-time experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Option 3:
A Bachelor's degree or higher in business administration, procurement, logistics, supply management or allied field. AND One year of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Three (3) years of experience working in procurement of IT equipment, software, and services.
Three (3) years of experience working with IT vendors.
Analytical Thinker.
Experience conducting research.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Kristy Schreiner at: Kristy.Schreiner@ecy.wa.gov . Please do not contact Kristy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
